City Council Agenda
Tuesday, September 17, 2024
Closed Session 5:30 PM
Regular Meeting 6:30 PM
South Coast Air Quality Management District/Main Auditorium 21865 Copley Drive, Diamond Bar, CA 91765
How to Observe the Meeting From Home:
The public can observe the meeting by calling +1 (631) 992-3221, Access Code: 894-943-113 OR visit:
https://attendee.gotowebinar.com/register/5717376243936110681.
How to Submit Public Comment:
The public may provide public comment by attending the meeting in person, by sending an email, or by logging into the teleconference. Please send email public comments to the City Clerk at [email protected] by 4:00 p.m. on the day of the meeting and indicate in the Subject Line “FOR PUBLIC COMMENT.” Written comments will be distributed to the Council Members, noted for the record at the meeting and posted on the City’s official agenda webpage as soon as reasonably practicable (found here: http://diamondbarca.iqm2.com/Citizens/Default.aspx).
The public may log into the meeting through this link:
https://attendee.gotowebinar.com/register/5717376243936110681. Members of the public will be called upon one at a time during the Public Comment portion of the agenda. Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise.
American Disability Act Accommodations:
Pursuant to the Executive Order, and in compliance with the Americans with Disabilities Act, if you need special assistance to participate in the Council Meeting, please contact the City Clerk’s Office (909) 839- 7010 within 72 hours of the meeting. City Council video recordings with transcription will be available upon request the day following the Council Meeting.
SEPTEMBER 17, 2024 PAGE 2
ANDREW CHOU
Council Member
RUTH M. LOW
Council Member
STEVE TYE
Council Member
STAN LIU
Mayor
CHIA TENG
Mayor Pro Tem
City Manager Dan Fox • City Attorney Omar Sandoval • City Clerk Kristina Santana
DIAMOND BAR CITY COUNCIL MEETING RULES
Welcome to the meeting of the Diamond Bar City Council. Meetings are open to the public and are broadcast on Spectrum Cable Channel 3 and Frontier FiOS television Channel 47. You are invited to attend and participate. Copies of staff reports or other written documentation relating to agenda items are on file and available for public inspection by contacting the Office of the City Clerk. If requested, the agenda will be made available in an alternative format to a person with disability as required by Section 202 of the Americans with Disabilities Act of 1990. If you have questions regarding an agenda item, please contact the City Clerk at (909) 839-7010 during regular business hours.
PUBLIC INPUT
Members of the public may address the Council on any item of business on the agenda during the time the item is taken up by the Council. In addition, members of the public may, during the Public Comment period address the Council on any Consent Calendar item or any matter not on the agenda and within the Council’s subject matter jurisdiction. Any material to be submitted to the City Council at the meeting should be submitted through the City Clerk.
Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise. The Mayor may adjust this time limit depending on the number of people wishing to speak, the complexity of the matter, the length of the agenda, the hour and any other relevant consideration.
Speakers may address the Council only once on an agenda item, except during public hearings, when the applicant/appellant may be afforded a rebuttal.
Public comments must be directed to the City Council. A person who disrupts the orderly conduct of the meeting after being warned by the Mayor or the Mayor’s designee that their behavior is disrupting the meeting, may result in the person being removed from the meeting.
INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL Agendas for regular City Council meetings are available 72 hours prior to the meeting and are posted in the City’s regular posting locations, on DBTV (on Spectrum Cable Channel 3 and Frontier FiOS television Channel 47) and on the City’s website at www.diamondbarca.gov/agendas. The City Council may take action on any item listed on the agenda.
HELPFUL PHONE NUMBERS
Copies of agendas, rules of the Council, Video of meetings: (909) 839-7010 Computer access to agendas: www.diamondbarca.gov/agendas General information: (909) 839-7000
Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk’s Office at 21810 Copley Dr., Diamond Bar, California, during normal business hours.
THIS MEETING IS BEING VIDEO RECORDED AND BY PARTICIPATING VIA TELECONFERENCE, YOU ARE GIVING YOUR PERMISSION TO BE TELEVISED.
THIS MEETING WILL BE RE-BROADCAST EVERY SATURDAY AND SUNDAY AT 9:00 A.M. AND ALTERNATE TUESDAYS AT 8:00 P.M. AND IS ALSO AVAILABLE FOR
LIVE VIEWING AT
HTTPS://ATTENDEE.GOTOWEBINAR.COM/REGISTER/5717376243936110681 AND ARCHIVED VIEWING ON THE CITY’S WEB SITE AT WWW.DIAMONDBARCA.GOV.
CITY OF DIAMOND BAR
CITY COUNCIL AGENDA
September 17, 2024
CLOSED SESSION: 5:30 p.m., CC-8 Conference Room, In
Person ONLY – no teleconference.
Public Comments
Public Employee Performance
Evaluation
Pursuant to Government Code
section 54957
Title: City Manager
CALL TO ORDER: 6:30 p.m.
PLEDGE OF ALLEGIANCE: Mayor
INVOCATION: Deacon Dennis Shin, St. Denis
Catholic Church
ROLL CALL: Chou, Low, Tye, Mayor Pro Tem
Teng, Mayor Liu
APPROVAL OF AGENDA: Mayor
SEPTEMBER 17, 2024 PAGE 2
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 Proclamation Declaring September 2024 as Hispanic Heritage Month.
1.2 Certificate of Recognition for Mr. G’s Pizza.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
3. PUBLIC COMMENTS:
“Public Comments” is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or other matters of interest not on the agenda that are within the subject matter jurisdiction of the Council. Although the City Council values your comments, pursuant to the Brown Act, members of the City Council or Staff may briefly respond to public comments if necessary, but no extended discussion and no action on such matters may take place. There is a five-minute maximum time limit when addressing the City Council.
4. SCHEDULE OF FUTURE EVENTS:
4.1 Free Catalytic Converter Etching – September 18, 2024, 9:00 – 11:00 a.m., Calvary Chapel Golden Springs, 22324 Golden Springs Dr.
4.2 Coffee with a Cop – September 21, 2024, 8:00 – 10:00 a.m., Starbucks, 21060 Golden Springs Dr.
4.3 Planning Commission Meeting – September 24, 2024, 6:30 p.m., online teleconference and Windmill Room, 21810 Copley Dr.
4.4 Parks & Recreation Meeting – September 26, 2024, 6:30 p.m., online teleconference and SCAQMD Main Auditorium, 21865 Copley Dr.
4.5 City Council Meeting – October 1, 2024, 6:30 p.m., online teleconference and SCAQMD Main Auditorium, 21865 Copley Dr.
5. CONSENT CALENDAR:
All items listed on the Consent Calendar are considered by the City Council to be routine and will be acted on by a single motion unless a Council Member or member of the public request otherwise, in which case, the item will be removed for separate consideration.
5.1 CITY COUNCIL MINUTES OF THE AUGUST 20, 2024 REGULAR MEETING.
5.1.a August 20, 2024 City Council Regular Meeting Minutes Recommended Action:
SEPTEMBER 17, 2024 PAGE 3
Approve the August 20, 2024 Regular City Council meeting minutes.
Requested by: City Clerk
5.2 RATIFICATION OF CHECK REGISTER DATED AUGUST 14, 2024 THROUGH SEPTEMBER 10, 2024 TOTALING $7,535,467.99.
Recommended Action:
Ratify the Check Register.
Requested by: Finance Department
5.3 TREASURER'S STATEMENT
Recommended Action:
Approve the August 2024 Treasurer’s Statement.
Requested by: Finance Department
5.4 BIENNIAL UPDATE TO THE CITY'S CONFLICT OF INTEREST CODE FOR DESIGNATED CITY PERSONNEL.
Recommended Action:
Adopt Resolution No. 2024-37 amending the City's Conflict of Interest Code for Designated City Personnel.
Requested by: City Clerk
5.5 CITYWIDE ACCESS CONTROL SYSTEM PURCHASE INCLUDING
CONFIGURATION AND INSTALLATION SERVICES.
Recommended Action:
A. Appropriate a transfer in the amount of $53,580 from the General Fund to the Equipment Maintenance and Replacement Fund (Fund 503); and
B. Approve and authorize the City Manager to sign a Public Works Agreement with Western Audio Visual for the purchase of a Verkada Access Control System with configuration and installation services in the not-to-exceed amount of $48,580.40, plus a contingency amount of $4,999.60 for Contract Change Orders to be approved by the City Manager for a total authorization amount of $53,580.
Requested by: Information Systems
5.6 CITYWIDE DESKTOP COMPUTER REPLACEMENT PURCHASE.
Recommended Action:
A. Approve and authorize the City Manager to issue a Purchase Order to SEPTEMBER 17, 2024 PAGE 4
GovConnection, Inc. for the purchase of 127 Computers and Accessories in the not-to-exceed amount of $365,667.96; and B. Authorize the Purchasing Manager to dispose of the replaced surplus computers to another public agency, special district or not for profit organization to the extent possible, or per City surplus policy.
Requested by: Information Systems
5.7 SAFE, CLEAN WATER MUNICIPAL PROGRAM, MEASURE W FUND TRANSFER AGREEMENT THROUGH FY2027/28 BETWEEN THE LOS
ANGELES COUNTY FLOOD CONTROL DISTRICT AND THE CITY OF
DIAMOND BAR.
Recommended Action:
Approve, and authorize the City Manager to sign, the Safe, Clean Water Program - Municipal Program Transfer Agreement No. 2024MP22 with the Los Angeles County Flood Control District.
Requested by: Public Works Department
5.8 PLANS AND SPECIFICATIONS FOR THE PANTERA PARK HARD
COURT REHABILITATION & PARKING LOT LED LIGHTING RETROFIT PROJECT.
Recommended Action:
A. Determine that approving the design and plans for the proposed Project is exempt from the California Environmental Quality Act pursuant to Section 15301(a) and (c), and Section 15302 of the CEQA Guidelines; and
B. Adopt Resolution No. 2024-38 approving the design and plans for the Pantera Park Hard Court Rehabilitation & Parking Lot LED Retrofit Project (FP23503).
Requested by: Public Works Department
5.9 PLANS AND SPECIFICATIONS FOR THE DIAMOND BAR CENTER,
GRAND VIEW BALLROOM LIGHTING & CONTROL UPGRADES
(FP24500) / DIAMOND BAR CENTER MAIN ENTRY/FACILITY DOORS & ADA IMPROVEMENTS (FP24501).
Recommended Action:
A. Determine that approving the design and plans for the proposed Project is exempt from the California Environmental Quality Act pursuant to Section 15301(a) and (c), and Section 15302 of the CEQA Guidelines; and
SEPTEMBER 17, 2024 PAGE 5
B. Adopt Resolution No. 2024-39 approving the design and plans for the Diamond Bar Center Grand View Ballroom Lighting & Controls Upgrades (FP24500) / Diamond Bar Center Main Entry/Facility Doors & ADA Improvements (FP24501).
Requested by: Public Works Department
6. PUBLIC HEARINGS: NONE.
7. COUNCIL CONSIDERATION:
7.1 LEAGUE OF CALIFORNIA CITIES RESOLUTION AT THE 2024 ANNUAL GENERAL ASSEMBLY.
Recommended Action:
Provide direction to the City’s Delegate on the proposed Resolution to be considered at the League of CA Cities General Assembly Meeting.
Requested by: City Manager
8. COUNCIL SUB-COMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS:
9. ADJOURNMENT: