Agenda #: 5.8
Meeting Date: September 17, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: PLANS AND SPECIFICATIONS FOR THE PANTERA PARK HARD
COURT REHABILITATION & PARKING LOT LED LIGHTING
RETROFIT PROJECT.
STRATEGIC
GOAL: Safe, Sustainable & Healthy Community
RECOMMENDATION:
A. Determine that approving the design and plans for the proposed Project is exempt from the California Environmental Quality Act pursuant to Section 15301(a) and (c), and Section 15302 of the CEQA Guidelines; and
B. Adopt Resolution No. 2024-38 approving the design and plans for the Pantera Park Hard Court Rehabilitation & Parking Lot LED Retrofit Project (FP23503).
FINANCIAL IMPACT:
The FY 2022/23 Capital Improvement Program (CIP) included $270,000 for the construction of this Project, with $213,000 from a Prop 68 grant and $57,000 in matching funds from the Park Development Fund (Fund 262). Year-to-date expenses total $22,045, leaving an available budget amount of $247,955. These funds have been subsequently carried over to the FY 24/25 CIP Budget. The latest updated Engineer’s Cost Estimates based on the final design plans is $370,000. Following the solicitation of public bids, the actual construction costs will be presented to the City Council to award a construction contract.
BACKGROUND/ANALYSIS:
In October of 2023, the Public Works Dept. issued a work order to one of the City’s oncall consultant, TAIT & Associates, Inc. (TAIT), to design the Pantera Park Hard Court Rehab & Parking Lot LED Retrofit Project. This Project consists of the complete rehabilitation of the basketball and tennis courts and new LED parking lot lighting. The following is a breakdown of the scope.
• Hard court resurfacing and rehab (Tennis & Basketball). • LED retrofit of the parking lot lights.
• New Musco Control Link lighting controls.
• Installation of a new flag pole.
TAIT has completed the preparation of the Plans, Specifications, and Estimates (PS&E) for the Project. The PS&E has been reviewed by staff and is now recommended for approval by the City Council through the adoption of the attached Resolution.
Cover pages and site plan of the Plans and Specifications are shown in Attachment 2, and a full set of the Plans and Specifications may be viewed electronically in the Public Works Department’s Office.
The Project schedule is tentatively set as follows:
Project Advertising September 2024
Award Construction Contract October 2024
Start of Construction November 2024
Completion of Construction February 2025
ENVIRONMENTAL REVIEW:
This Project has been determined to be exempt from the California Environmental Quality Act (CEQA) provisions pursuant to the California Code of Regulations, guidelines for the implementation of the CEQA, Section 15301(a) and (c), and Section 15302 (Replacement and Reconstruction).
LEGAL REVIEW:
The City Attorney has reviewed and approved the Resolution.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 5.8.a Resolution No. 2024-38
2. 5.8.b Plans and Specifications - Cover Page