Agenda #: 5.6
Meeting Date: November 19, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: FIRST AMENDMENT TO THE PROFESSIONAL SERVICES
AGREEMENT WITH LAE ASSOCIATES, INC. FOR ON-CALL CIVIL
ENGINEERING SERVICES THROUGH JUNE 30, 2026.
STRATEGIC
GOAL: Open, Engaged & Responsive Government
RECOMMENDATION:
Approve, and authorize the City Manager to sign, Amendment No. 1 to the Professional Services Agreement with LAE Associates, Inc., for a not-to-exceed annual amount of $178,152 for Fiscal Year 2024/25.
FINANCIAL IMPACT:
The proposed amendment would increase the annual not-to-exceed contract amount by $78,152 from $100,000 to $178,152 for FY 24/25 only to provide for construction inspection and oversight services related to the Maple Hill Park Improvement Project.
The City Council previously approved $50,000 for construction observation services for the Maple Hill Park Improvements Project (CIP No. FP23506). Sufficient funds in the amount of $28,152 are available in the Public Works Operating Budget to cover the balance. Therefore, no additional appropriation is required for the cost of the additional services.
In Fiscal Year 2025/26, the not-to-exceed amount for the LAE on-call agreement will return to the original amount of $100,000 annually.
BACKGROUND/ANALYSIS:
On June 20, 2023 the Council approved the Professional Services Agreement with LAE Associates, Inc. (“LAE”) for a three-year term, with an option to extend for an additional two years, to provide as needed/on-call civil engineering and project oversight services.
The annual not-to-exceed amount under the contract for each fiscal year was set at $100,000.
On August 6, 2024, the Council awarded the construction contract for the Maple Hill Park Improvements Project (CIP No. FP23506). In the same meeting, the Council also approved $50,000 in additional funding for construction observation services.
The on-call agreement with LAE allows the City to negotiate with its consultants for asneeded services including construction management/inspection services. The negotiated not-to-exceed cost by the City’s on-call consultant, LAE Associates, for this task is $78,152. This will be an addition to the service currently provided by the consultant within the scope of the Original Agreement.
LAE consistently provides high-quality civil engineering and construction support services on various City projects, including the arterial street rehabilitation projects and the Diamond Bar Blvd Complete Streets Project. By approving and increasing the notto-exceed annual amount to $178,152 for FY2024/25, LAE will provide the inspection and construction oversight services for the Maple Hill Park Improvements Project as requested by staff, in addition to their other services provided on previously planned projects.
LEGAL REVIEW:
The City Attorney has reviewed and approved the amended agreement as to form.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 5.6.a First Amendment with LAE Associates, Inc.
2. 5.6.b Fee Proposal