Agenda #: 7.3
Meeting Date: December 3, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: PURCHASE OF ONE (1) RARITAN KVM SWITCH WITH 5 YEARS OF SUPPORT.
STRATEGIC
GOAL: Responsible Stewardship of Public Resources
RECOMMENDATION:
Approve and authorize the City Manager to issue a Purchase Order to GovConnection, Inc. for the purchase of one (1) Raritan KVM Switch with 5 years of support in the notto-exceed amount of $17,548.
FINANCIAL IMPACT:
There are sufficient appropriated funds in the FY24-25 budget for this expenditure.
BACKGROUND:
The daily operations of the City rely on the use of computers, specialized networks, and associated hardware and software to create, process, and store digital information and communicate with the public. To ensure the City’s essential information systems infrastructure remains in place, it is proposed that the Raritan KVM switch be replaced.
This KVM switch, which is an essential component that provides keyboard, video and mouse (KVM) functionality to the City’s network servers, has outlived its useful life and has been scheduled for replacement.
DISCUSSION:
As required by the purchasing ordinance, the City solicited bids through the Planet Bids website for a new KVM switch with media dongles as well as five years of support.
Eight vendors submitted bids, including:
Bidder Bid Amount
GovConnection, Inc. $17,548.00
Alpine Technologies LLC $17,949.80
Mvation Worldwide Inc $18,320.06
Software Information Recourse Corp $18,424.77
VPrime Tech Inc. $18,516.54
Tecisoft $19,008.22
Ibilola Ogun $19,235.97
Mega Wholesale LLC $19,764.46
Upon review of these bids, staff has determined that GovConnection, Inc is the most responsible bidder, meeting all technical requirements with the lowest price. While this particular purchase falls under the City Manager’s spending authority, the City has made separate year-to-date purchases with this vendor that cumulatively exceed the $45,000 threshold when combined with the recommendation in this report. Therefore, this purchase must be approved by the City Council.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 7.3.a GCI Quote 25605593_05