Agenda #: 5.5
Meeting Date: December 17, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: ADOPT RESOLUTION AUTHORIZING EXECUTION OF FUNDING
AGREEMENTS FOR STATE AND FEDERAL FUNDING, APPROVE
WVWD UTILITY AGREEMENT, APPROVE LACFCD TRASH
EXCLUDER AGREEMENT AND ADOPT A CLASS 1 CEQA
EXEMPTION FOR THE DIAMOND BAR BOULEVARD COMPLETE
STREETS PROJECT.
STRATEGIC
GOAL: Responsible Stewardship of Public Resources
RECOMMENDATION:
A. Determine that approval of the utility relocation agreements, trash screen installation agreement, and funding documents resolution for the Project is categorically exempt from environmental review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301, Class 1: Existing Facilities; B. Adopt Resolution No. 2024-42, to authorize the Public Works Director/City Engineer to sign and execute project related funding agreements and documents with the State of California for Federal and State Funds;
C. Approve, and authorize the City Manager to sign an Agreement with Walnut Valley Water District to reimburse their costs for relocating or adjusting water facilities within the Diamond Bar Blvd. Complete Streets project limits; and D. Approve, and authorize the City Manager to sign an Agreement with LA County Flood Control District to authorize the City to install trash screens on stormwater catch basins and remove future trash from the catch basins citywide, including the Diamond Bar Blvd. Complete Streets project limits.
FINANCIAL IMPACT:
The Fiscal Year 2024/25 Capital Improvement Program includes $9,242,000 in Federal, State, and regional funds for the Diamond Bar Boulevard Complete Streets Project
(CIP# SI256). The current Project cost estimate, including the utility relocation work, is $7,006,470 for construction only. Additional costs for construction management and inspection services are anticipated (currently estimated at about $1M) and will be reported once Caltrans grants the final approvals to advertise the Project. The actual construction contract amount with a contractor and the utility companies will be determined after the bidding process is completed.
BACKGROUND/DISCUSSION:
Diamond Bar Boulevard Complete Streets Project (Project) is proposed to be constructed on Diamond Bar Boulevard, from Golden Springs Drive to Palomino Drive, to create an expanded pedestrian plaza and separate protected bicycle pathways. The Project will widen and add parkways to both sides of Diamond Bar Blvd. To make space for the wide parkway and other amenities, the Project, in some segments of the road, will reduce the width of the medians and some of the lanes. However, the traffic lanes will be at a minimum of 10 ft wide, which is the standard for the current design criteria for the street. The number of travel lanes will not be reduced from the current total of six (6) with three (3) lanes in each direction. The undertaking will require the construction of new expanded sidewalks, curb/gutter lines, catch basins, landscaped areas, and lighting systems. The Project will also include landscaped bioswales to improve stormwater discharge quality. Attachment 4 shows the schematic design of the road.
The area is commercial and no construction noise is anticipated to impact the surrounding residential uses. Per the current design, the Project will not result in the acquisition of additional rights of way.
Pending funding approvals from Caltrans, as the administrator of Federal and State funds programmed for and awarded to this Project, this Project is expected to be advertised for construction bids in Spring 2025.
Funding Resolution
To secure the Federal funds for this Project, several documents will be reviewed and approved by Caltrans. The Preliminary Environmental Study was prepared by staff, submitted to, and approved by Caltrans. A Right of Way Certificate was recently submitted to Caltrans, and upon its approval, it will be followed with a funding request to advertise the Project for construction bids.
Various requests, agreements, and documents to Caltrans will require City signatures.
The Resolution included in Attachment 1 will enable the Public Works Director/City Engineer to sign and execute documents on behalf of the City.
Agreement with Walnut Valley Water District
To advance the Project and manage utility work within the project area, along with Edison and Southern California Gas, the project team has been working closely with Walnut Valley Water District (WVWD) to identify relocation or adjustment of water facilities, i.e., fire hydrants, valves, and lines. An Agreement (Attachment 2) has been prepared to define the roles and responsibilities of the stakeholders. This water-related work will be done by a District-selected contractor in coordination with the City, and the City will reimburse the District for actual expenses. The City’s current rough estimate for this work is about $250K and is an eligible grant expense. The WVWD design team is working on a final design of those changes. This agreement is one of Caltrans’s requirements for the finalization of the grant funding award process.
Agreement with Los Angeles County Flood Control District As part of the Complete Streets Project, and in keeping with the Regional Water Quality Control Board requirements, trash screens or “trash excluders” will be installed on the catch basins owned by the County Flood Control within the project limits. Los Angeles County Flood Control District (LACFCD) is requiring the City to maintain these trash excluders and remove any accumulated trash from the basins once the Project is completed. In return, the County will pay the City $15.25 per basin (in 2012 dollars to be adjusted annually per local Consumer Price Index) for the future annual upkeep. The attached Agreement is for the City to install the trash screens and remove trash from the upgraded basins.
This Agreement (Attachment 3) is considered a master agreement that could be used in the future for the installation of additional trash screens citywide wherever applicable and required by the City’s Municipal Stormwater Management Permit (Permit) enforced by the Los Angeles Regional Water Quality Control Board. Although Exhibit A of the agreement currently shows the two catch basins in the project area only, per the agreement, that list will be updated administratively as new trash excluders are installed on the LACFCD-owned catch basins per the Permit. The costs of installation and maintenance of trash excluders (including trash removal) are eligible for the Measure W special fund.
ENVIRONMENTAL DETERMINATION
Approval of the utility relocation agreements, trash screen installation agreement, and funding documents resolution for this Project is categorically exempt from environmental review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301, Class 1: Existing Facilities.
LEGAL REVIEW:
The City Attorney has reviewed and approved the Resolution and the Agreements as to form.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 5.5.a Resolution No. 2024-42
2. 5.5.b Utility Relocation Agreement with WVWD
3. 5.5.c Agreement with LACFCD
4. 5.5.d Diamond Bar Blvd. Complete Street Profile