Agenda #: 5.4
Meeting Date: April 1, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: FIRST AMENDMENT TO THE CONSULTANT SERVICES
AGREEMENT WITH WILLDAN ENGINEERING TO PROVIDE
TEMPORARY PERMIT TECHNICIAN STAFFING FOR THE BUILDING
AND SAFETY DIVISION.
STRATEGIC
GOAL: Safe, Sustainable & Healthy Community
RECOMMENDATION:
Approve, and authorize the City Manager to sign, the First Amendment to the Consulting Services Agreement with Willdan Engineering to provide continued temporary Permit Technician staffing through June 30, 2025.
FINANCIAL IMPACT:
The proposed amendment would increase the contract amount by $45,001, thereby increasing the not-to-exceed amount of the contract from $44,999 to $90,000. Sufficient funds are available in the Community Development Department’s FY 2024/25 contract services budget to cover the temporary staffing services in the Building and Safety Division. In addition, the cost is partially offset by salary savings due to an extended medical leave in the Building and Safety Division.
BACKGROUND/DISCUSSION:
The Building and Safety Division has two budgeted full-time Permit Technicians responsible for managing building permitting services for property owners and contractors. In December 2024, the City entered into a Consultant Services Agreement with Willdan Engineering under the City Manager’s spending authority to provide temporary staffing at an hourly rate of $85 while one of the Permit Technicians was on medical leave.
The employee remains on doctor-ordered medical leave with no confirmed return date.
To maintain adequate staffing levels and ensure uninterrupted service, the City
proposes extending its agreement with Willdan Engineering.
In November 2024, the City issued a Request for Proposals (RFP) via PlanetBids to identify qualified consulting firms for interim permit technician services. Three firms submitted proposals, offering hourly rates between $78 and $95. Following interviews with two candidates, staff selected Tressa Brown from Willdan Engineering. Ms. Brown has over 20 years of experience as a permit technician, having worked in Anaheim, Pomona, Eastvale, and other nearby municipalities. She has demonstrated excellent customer service and has been a valuable member of the Diamond Bar Permit Services team. Willdan’s original proposal, including Ms. Brown’s resume, is provided in Attachment 2.
Given the continued need for temporary staffing, It is recommended that the Consultant Services Agreement with Willdan Engineering be amended.
LEGAL REVIEW:
The City Attorney has reviewed and approved the First Amendment to the Agreement as to form.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 5.4.a First Amendment to Consultant Services Agreement
2. 5.4.b Willdan Proposal