Agenda packet — Diamond Bar City Council, May 6, 2025

City Council Agenda
Tuesday, May 6, 2025
Study Session 4:30 PM
Regular Meeting 6:30 PM
South Coast Air Quality Management District/Main Auditorium 21865 Copley Drive, Diamond Bar, CA 91765
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American Disability Act Accommodations:

Pursuant to the Executive Order, and in compliance with the Americans with Disabilities Act, if you need special assistance to participate in the Council Meeting, please contact the City Clerk’s Office (909) 839- 7010 within 72 hours of the meeting. City Council video recordings with transcription will be available upon request the day following the Council Meeting.

MAY 6, 2025 PAGE 2

ANDREW CHOU
Council Member

STAN LIU
Council Member
RUTH M. LOW
Council Member

CHIA YU TENG
Mayor

STEVE TYE
Mayor Pro Tem
City Manager Dan Fox • City Attorney Omar Sandoval • City Clerk Kristina Santana

DIAMOND BAR CITY COUNCIL MEETING RULES
Welcome to the meeting of the Diamond Bar City Council. Meetings are open to the public and are broadcast on Spectrum Cable Channel 3 and Frontier FiOS television Channel 47. You are invited to attend and participate. Copies of staff reports or other written documentation relating to agenda items are on file and available for public inspection by contacting the Office of the City Clerk. If requested, the agenda will be made available in an alternative format to a person with disability as required by Section 202 of the Americans with Disabilities Act of 1990. If you have questions regarding an agenda item, please contact the City Clerk at (909) 839-7010 during regular business hours.

PUBLIC INPUT
Members of the public may address the Council on any item of business on the agenda during the time the item is taken up by the Council. In addition, members of the public may, during the Public Comment period address the Council on any Consent Calendar item or any matter not on the agenda and within the Council’s subject matter jurisdiction. Any material to be submitted to the City Council at the meeting should be submitted through the City Clerk.

Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise. The Mayor may adjust this time limit depending on the number of people wishing to speak, the complexity of the matter, the length of the agenda, the hour and any other relevant consideration.

Speakers may address the Council only once on an agenda item, except during public hearings, when the applicant/appellant may be afforded a rebuttal.

Public comments must be directed to the City Council. A person who disrupts the orderly conduct of the meeting after being warned by the Mayor or the Mayor’s designee that their behavior is disrupting the meeting, may result in the person being removed from the meeting.

INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL Agendas for regular City Council meetings are available 72 hours prior to the meeting and are posted in the City’s regular posting locations, on DBTV (on Spectrum Cable Channel 3 and Frontier FiOS television Channel 47) and on the City’s website at www.diamondbarca.gov/agendas. The City Council may take action on any item listed on the agenda.

HELPFUL PHONE NUMBERS
Copies of agendas, rules of the Council, Video of meetings: (909) 839-7010 Computer access to agendas: www.diamondbarca.gov/agendas General information: (909) 839-7000
Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk’s Office at 21810 Copley Dr., Diamond Bar, California, during normal business hours.

THIS MEETING IS BEING VIDEO RECORDED AND BY PARTICIPATING VIA TELECONFERENCE, YOU ARE GIVING YOUR PERMISSION TO BE TELEVISED.

THIS MEETING WILL BE RE-BROADCAST EVERY SATURDAY AND SUNDAY AT 9:00 A.M. AND ALTERNATE TUESDAYS AT 8:00 P.M. AND IS ALSO AVAILABLE FOR

LIVE VIEWING AT
HTTPS://ATTENDEE.GOTOWEBINAR.COM/REGISTER/1524239122917331294 AND ARCHIVED VIEWING ON THE CITY’S WEB SITE AT WWW.DIAMONDBARCA.GOV.

CITY OF DIAMOND BAR

CITY COUNCIL AGENDA
May 06, 2025
STUDY SESSION 4:30 p.m.

CC-08
Draft FY 2025/25 Capital
Improvement Program Budget.

Public Comments
CALL TO ORDER: 6:30 p.m.

PLEDGE OF ALLEGIANCE: Mayor
INVOCATION: Laura Huerta, Landmark Church
ROLL CALL: Chou, Liu, Low, Mayor Pro Tem Tye,
Mayor Teng
APPROVAL OF AGENDA: Mayor

1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: NONE.

2. CITY MANAGER REPORTS AND RECOMMENDATIONS:

3. PUBLIC COMMENTS:
“Public Comments” is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council MAY 6, 2025 PAGE 2
on Consent Calendar items or other matters of interest not on the agenda that are within the subject matter jurisdiction of the Council. Although the City Council values your comments, pursuant to the Brown Act, members of the City Council or Staff may briefly respond to public comments if necessary, but no extended discussion and no action on such matters may take place. There is a five-minute maximum time limit when addressing the City Council.

4. SCHEDULE OF FUTURE EVENTS:

4.1 Traffic and Transportation Commission Meeting – May 8, 2025, 6:30 p.m., online teleconference and City Hall Windmill Room, 21810 Copley Dr.

4.2 Planning Commission Meeting – May 13, 2025, 6:30 p.m., online teleconference and City Hall Windmill Room, 21810 Copley Dr.

4.3 Coffee with a Cop – May 14, 2025, 6:00 - 8:00 p.m., Starbucks (Target Shopping Center) 22438 Golden Springs Dr.

4.4 City Council Meeting – May 20, 2025, 6:30 p.m., online teleconference and SCAQMD Main Auditorium, 21865 Copley Dr.

5. CONSENT CALENDAR:

All items listed on the Consent Calendar are considered by the City Council to be routine and will be acted on by a single motion unless a Council Member or member of the public request otherwise, in which case, the item will be removed for separate consideration.

5.1 CITY COUNCIL MINUTES OF THE APRIL 15, 2025 REGULAR
MEETING.

5.1.a April 15, 2025 City Council Regular Meeting Minutes Recommended Action:

Approve the April 15, 2025 Regular City Council meeting minutes.

Requested by: City Clerk

5.2 RATIFICATION OF CHECK REGISTER DATED APRIL 2, 2025
THROUGH APRIL 29, 2025 TOTALING $3,479,378.32.

Recommended Action:

Ratify the Check Register.

Requested by: Finance Department

5.3 TREASURER'S STATEMENT
Recommended Action:

MAY 6, 2025 PAGE 3
Approve the March 2025 Treasurer’s Statement.

Requested by: Finance Department

5.4 ASIAN AMERICAN AND PACIFIC ISLANDER HERITAGE MONTH
PROCLAMATION.

Recommended Action:

Adopt the Proclamation declaring May as Asian American and Pacific Islander Heritage Month.

Requested by: City Manager

5.5 PUBLIC SERVICE RECOGNITION WEEK PROCLAMATION.

Recommended Action:

Adopt the Proclamation declaring Public Service Recognition Week.

Requested by: City Manager

5.6 APPROPRIATION FOR SPECIAL LEGAL COUNSEL SERVICES.

Recommended Action:

Appropriate $100,000 from the General Fund Unassigned fund balance for Special Legal Services.

Requested by: City Manager

5.7 EQUIPMENT RENTAL SERVICES AGREEMENT WITH DOLPHIN
RENTS, INC. FOR PARKS & RECREATION RENTAL EQUIPMENT
THROUGH JUNE 30, 2028.

Recommended Action:

Approve and authorize the City Manager to sign the Equipment Rental Services Agreement with Dolphin Rents, Inc.

Requested by: Parks & Recreation Department

5.8 MOVIE EQUIPMENT RENTAL AGREEMENT WITH STONE THROW,

DBA PACIFIC PRODUCTIONS FOR PARKS AND RECREATION
EQUIPMENT THROUGH JUNE 30, 2030.

Recommended Action:

Approve and authorize the City Manager to sign the Movie Equipment Rental Agreement with Stone Throw, dba Pacific Productions.

Requested by: Parks & Recreation Department
MAY 6, 2025 PAGE 4

5.9 NOTICE OF COMPLETION FOR THE DIAMOND BAR CENTER AC
REPLACEMENT & AIR QUALITY UPGRADES (FP22501).

Recommended Action:

Approve, and authorize the Director of Public Works/City Engineer to file the Notice of Completion.

Requested by: Public Works Department

5.10 PUBLIC WORKS AGREEMENT WITH SITEREP CONSTRUCTION
SERVICES, INC. FOR PANTERA PARK HARDCOURT

REHABILITATION & PARKING LOT LED LIGHT RETROFIT PROJECT (FP23503).

Recommended Action:

A. Determine that approving the Construction Agreement for the Project is exempt from the California Environmental Quality Act pursuant to Section 15301 of the CEQA Guidelines;
B. Appropriate an additional $90,429 from Park Development Fund (Fund 262), for a total construction budget of $338,384; and
C. Approve, and authorize the City Manager to sign, the Public Works Agreement with Siterep Construction Services, Inc. for the Pantera Park Hardcourt Rehabilitation & LED Light Retrofit Project (FP23503), in a not-to-exceed contract amount of $307,684, plus a contingency amount of $30,700 (10%) to be approved by the City Manager.

Requested by: Public Works Department

5.11 AMENDMENT NO. 2 TO TRAFFIC SIGNAL MAINTENANCE SERVICES AGREEMENT WITH YUNEX TRAFFIC, LLC.

Recommended Action:

Approve and authorize the Mayor to execute Amendment No. 2 to the Traffic Signal Maintenance Services Agreement with Yunex Traffic, LLC, increasing the not-to-exceed annual contract amount from $270,000 to $320,000.

Requested by: Public Works Department
MAY 6, 2025 PAGE 5

5.12 APPROVAL OF PLANS AND SPECIFICATIONS AND AWARD OF
CONSTRUCTION AGREEMENT TO GENTRY BROTHERS, INC. FOR
THE AREA 4 RESIDENTIAL & COLLECTOR STREETS

REHABILITATION AND ARTERIAL STREETS REHABILITATION (BREA CANYON CUT-OFF ROAD FROM SR-57 FREEWAY OFF RAMP TO
WESTERLY CITY LIMITS; LEMON AVENUE FROM GOLDEN SPRINGS
DRIVE TO NORTHERLY CITY LIMITS ) PROJECT NO. SI251 & SI255.

Recommended Action:

A. Determine that approving the design and plans for the proposed Project, and its construction, is exempt from the California Environmental Quality Act (CEQA) under Section 15301(c) of the CEQA Guidelines;
B. Adopt Resolution No. 2025-13 approving the design and plans for the Area 4 Residential & Collector Streets Rehabilitation and Arterial Streets Rehabilitation Project (Brea Canyon Cut-Off Road from SR-57 Freeway to Westerly City Limits; Lemon Avenue from Golden Springs Drive to Northerly City Limits);
C. Approve an adjustment of existing FY 2024/25 appropriations in the amount of $241,261 of Measure M Funds from Project SI251 to Project SI255;
D. Approve the adjustments to the Capital Improvement Program budget and establish a Project Payment Account containing sufficient funds from the current fiscal year budget; and
E. Approve, and authorize the City Manager to sign, a Construction Agreement with Gentry Brothers, Inc., in the amount of $2,575,366.95, plus a contingency amount of $515,073.39 for Contract Change Orders to be approved by the City Manager, for a total authorization amount of $3,090,440.34.

Requested by: Public Works Department

5.13 ACCEPTANCE OF A SIDEWALK EASEMENT ON THE EVANGELICAL FREE CHURCH OF DIAMOND BAR PROPERTY LOCATED AT 3325 S
DIAMOND BAR BLVD.

Recommended Action:

Accept and authorize the City Manager to sign the attached Sidewalk Easement Agreement on behalf of the City.

Requested by: Public Works Department
MAY 6, 2025 PAGE 6

6. PUBLIC HEARINGS: NONE.

7. COUNCIL CONSIDERATION:

7.1 SERVICES AGREEMENT WITH GOGO TECHNOLOGIES, INC. FOR DIAL-A-RIDE TRANSPORTATION SERVICES.

Recommended Action:

A. Approve and authorize the City Manager to sign a Services Agreement with GoGo Technologies, Inc. for Dial-A-Ride transportation services through June 30, 2028; and
B. Approve updates to the Diamond Ride Program Rules and authorize the City Manager to make future modifications as necessary to address operational and programmatic needs.

Requested by: City Manager

8. COUNCIL SUB-COMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS:

9. ADJOURNMENT:

Agenda #: 1
Meeting Date: May 6, 2025

CITY COUNCIL STUDY SESSION REPORT
TO: Honorable Mayor and Members of the City Council
VIA: Daniel Fox, City Manager
FROM: Jason Jacobsen, Finance Director
TITLE: DRAFT FY 2025/26 CAPITAL IMPROVEMENT PROGRAM BUDGET Each year, the City prepares an annual Operating Budget and Capital Improvement Program (CIP) for City Council consideration that implements the Council’s priorities and Strategic Plan Goals, and provides the financial resources to deliver services to the community. The preparation of the annual budget is a significant and important undertaking that takes place over the course of more than five months.

Below is the schedule for the preparation of the FY 2025/26 City Budget:
• Council Study Session on Draft FY 2025/26 CIP and Draft Five-Year CIP Review – Scheduled for 05/06/2025
• Council Study Session on Draft FY 2025/26 Operating Budget – Scheduled for 05/20/2025
• Adoption of the Proposed FY 2025/26 City Budget & CIP – Scheduled for 06/03/2025
The purpose of this budget study session is to provide the opportunity for the City Council to review the proposed projects in the Draft FY 2025/26 CIP budget.

Additionally, staff is presenting the City Council with the Draft FY 2025/30 Five-Year CIP for review. Based on the direction provided by the Council, staff will incorporate the FY 2025/26 CIP budget and the Five-Year CIP list into the City’s official budget document for consideration and adoption at the June 3, 2025, Council Meeting. As the City adopts budgets on an annual basis, only the FY 2025/26 CIP will be funded. The approved Five-Year CIP will be looked to for guidance as staff prepares future budget requests, and will provide the basis for further discussions on long-term funding priorities and needs to advance these and other unfunded projects. The Draft FY 2025/26 CIP and 1 Packet Pg. 9
Draft FYs 2025/26-29/30 Five-Year CIP are presented in detail in Attachments 1 and 3, respectively. In addition, Attachment 2 contains a status update for projects funded in the current fiscal year.

DISCUSSION:

The Draft FY 2025/26 CIP budget includes seven (7) new projects totaling $5.8 million, encompasses four project categories and represents an expenditure decrease of 58.3% when compared to the Adopted CIP for FY 2024/25. The full itemized project list, with funding sources, is included in Attachment 1.

CIP Program Year-Over-Year Adopted FY 2024/25 Draft FY 2025/26 % Change Street Improvements $ 13,356,189 $ 4,499,000 -66%
Traffic Mgmnt./Safety Improvments 64,000 414,000 547%
Transportation Infrastructure Improvments - 300,000 N/A Misc. Public Works Improvements 380,000 - -100%
Facilites, Parks and Rec. Improvments 150,000 600,000 300% Total $ 13,950,189 $ 5,813,000 -58.3%
The City’s Pavement Rehabilitation program is experiencing ongoing funding shortfalls, which are impacting the ability for the City to maintain and rehabilitate streets at the desired level of residents and businesses. Revenues dedicated to this program have not kept pace with the rising costs of materials, labor, and construction, resulting in deferred maintenance and improvements across both residential areas and major arterial routes. Additionally, county and state funding sources that typically support this program are projected to be down by $300,000 for the upcoming fiscal year. As a result, residents may notice that not all streets will be resurfaced with traditional black asphalt treatments. Instead, some streets may receive alternative surface treatments or experience delays in rehabilitation as the City works to prioritize limited funds and preserve pavement conditions as effectively as possible.

As the Council will recall, the CIP for FY 2024/25 represented an increase of 16.0% year-over-year, with new projects proposed for streets, parks, facilities, transportation, and traffic improvements, some of which are still on-going (see Attachment 2). In comparison, the Draft FY 2025/26 CIP represents a year-over-year decrease in Capital Improvement expenditures in the amount of $8.1 million primarily due to the Diamond Bar Blvd. Complete Streets project which was funded in FY 2024/25. This project is currently in the funding stage, with staff working diligently to meet Federal and State funding requirements needed to fully fund the project. Bids are expected to be solicited in early FY 2025/26. As such, funding for this project will be carried over into FY 2025/26.

Pavement Rehabilitation Program Service Level Reduction The FY 2025/26 Pavement Rehabilitation program has a requested construction budget of $3.8 million for Arterial Street Rehabilitation with nothing proposed for the Residential Pavement Rehabilitation. Traditionally, the City slurry sealed all streets in residential areas as part of a seven-year pavement rehabilitation cycle. However, due to rising costs and in line with industry standards, the City Council approved a change in the 1 Packet Pg. 10
FY 2024/25 CIP. The new approach focuses on slurry sealing only those street segments being treated. Consequently, as mentioned last year, not all streets in the current FY 2024/25 Residential Pavement Rehabilitation project (Area 4) will receive slurry seal, which is in line with the City’s new practice.

Under the previous seven-year cycle, Residential Area 5 was slated for a pavement rehabilitation project in FY 2025/26. However, initial cost estimates from the City’s pavement program consultant indicate expenses exceeding the normal special revenue fund budget of approximately $3.6 million for this residential project alone. Hence, if an Area 5 Residential Rehabilitation project is pursued for FY 2025/26, there would be inadequate funds for arterial streets. Given that many arterials citywide require essential rehabilitation and have a significant impact on traffic safety and the City’s economy, it is recommended that the entire available construction budget be allocated to arterial projects in FY 2025/26, resuming the residential pavement program in subsequent fiscal years. This would result in a reduction in service levels in the City’s Pavement Rehabilitation program for Residential Area 5. Deferring these improvements by one year, without the addition of new funding sources, is expected to create a cascading effect in which all other residential areas scheduled for rehabilitation will also be delayed by one year on an ongoing basis. See Attachment 4 for Residential Area boundaries.

Proposed New CIPs for FY 2025/26 - Total Budget Request: $5,813,000 The Draft FY 2025/26 CIP presented to the City Council for discussion this evening proposes to utilize one-time General Fund reserves in the amount of $300,000 for the design and preparation of construction plans and specifications for multiple electric vehicle charging stations for the City's fleet located at the Civic Center. This project could include an upgrade to the City Hall electrical panel. Other non-General Fund funding sources proposed for the remainder of the requested projects amount to $5.5 million (see Attachment 1).

Project No. Street Improvements: $4,499,000
SI261 Pavement Rehabilitation Design Project FYs 2026-28 (Arterials, Residential, Collector Street Rehab, and CDBG Curb Ramps).

SI262 Arterial Street Rehab (Construction)
- Brea Canyon Rd from DBB to Pathfinder
- Brea Canyon Rd from Pathfinder to Golden Springs Dr
- Diamond Bar Blvd from Westbound SR 60 off-ramp to City Limits SI264 CDBG Area 6 ADA Curb Ramp Project (Construction)
Project No. Traffic Management/Safety Projects: $414,000 TM261 Battery Back-Up and CCTV Replacement Program FY 25/26 (Construction)
TM262 Citywide Traffic Mitigation Fund Planning
Project No. Transportation Infrastructure Improvements: $300,000 1 Packet Pg. 11
TI261 Fleet Electric Vehicle Charging Stations (Design) Project No. Miscellaneous Public Works Improvements: $0

N/A N/A
Project No. Facilities, Parks and Rec Improvements: $600,000 FP261 LLADs Irrigation, Landscape, and Miniparks Improvements Completed CIPs in FY 2024/25
Of the twenty-three (23) capital improvement projects underway at the start of FY 2024/25 – sixteen (16) of which carried over from the prior FY 2023/24 – fifteen (15) are anticipated to be completed by the end of FY 2024/25. The remaining eight (8) projects will be carried over to FY 2025/26. See Attachment 2 for details.

Street Improvement Projects
Est. Status on
June 30, 2025
1) Residential and Collector Street Rehab - Area 4 (Const.) Carry Forward 2) Arterials Street Pavement Rehabilitation -Lemon Ave (SR60 to City Limit); Brea Cyn Cutoff (SR57 to City Limit)
Carry Forward
3) Diamond Bar Blvd Complete Street Project Construction Carry Forward 4) Residential and Collector Street Rehab. (Design)
• Arterial Street Rehab (Design)
• CDBG Curb Ramp (Design)
Completed
5) Residential and Collector Street Rehab - Area 3 (Const.) Completed 6) Arterial Street Rehab (Const.)
• Golden Springs Dr from Grand Ave to Temple Ave
• Grand Ave from Diamond Bar Blvd to East City Limits
• Gateway Center, Copley Dr, Bridgegate Dr
Completed
7) CDBG Area 5 ADA Curb Ramp Project (Const.) Completed 8) CDBG Area 4 ADA Curb Ramp Project (Const.) Completed Traffic Management / Safety Improvements
9) Battery Back-Up and CCTV Replacement Program FY24/25 Completed Transportation Infrastructure Improvements
10) Intersection Safety Improvements (Constr.) Completed Miscellaneous Public Works Improvements
11) Brea Canyon Storm Drain Lining Project (800 ft between DB Church and GSD)
Carry Forward
12) Full Capture Devices on Stormwater Catch-basin for Trash Amendment Compliance - Phase 1
Carry Forward
13) Grand Avenue Median Drainage Improvement Project (Design Completed 1 Packet Pg. 12
and Const.)
14) Steep Canyon Erosion Control and Sedimentation Prevention (Design & Const.)
Completed
Facilities, Parks and Recreation Improvements
15) Sycamore Canyon Park Lower Bridge Replacement Options (Design)
Carry Forward
16) DBC GVBR Lighting & Controls Upgrade (Const.) Carry Forward 17) DBC Main Entry/Doors & ADA Improvements (Const.) Carry Forward 18) City Hall Cable Channel Broadcast and A/V Equipment Upgrade (Const.)
Completed
19) Pantera Park Hard Court Rehab and LED Retrofit Project (Design & Const.)
Completed
20) Maple Hill Park Playground/Restroom Replacement and ADA Upgrades
Completed
21) DBC AC Replacement & Air Quality Upgrades (Const.) Completed 22) Heritage Park Renovation Phases 1 and 2 (Design) Completed 23) City Hall Roof Rehabilitation/Solar System Removal and Reinstallation
Completed
Heritage Park and Community Center Improvements
In FY 2023/24 CIP, the City Council approved a design project for the complete renovation of Heritage Park and Community Center, excluding the ball field. That design work has been completed, and shovel-ready plans are available for construction. The City’s effort on grant funding so far has brought in about $250 thousand for design work (already used for that effort) and a $500 thousand grant for construction. A $1.5 million dollar grant previously awarded was recently cancelled by the federal administration.

Considering the cost of construction of the project, three Alternatives have been developed for the City Council’s consideration and direction:
• Alternative 1 - Full Improvement ($24 million): Expanded Building, Entrance Structures, Full site improvement. This option is not financially feasible given the City’s current fund balances.
• Alternative 2 - Site-Only Improvement ($6.65 million): Rebuild parking lot, park, playground, walking trails, park restrooms (minimal building improvement). • Alternative 3 - Building Interior ($1.27 million): interior doors and full flooring replacement, paint interior and exterior, interior lighting conversion to LED.

As the $500 thousand grant funding must be allocated by mid-2026, it is requested that the City Council provide direction whether or not to pursue one of the alternatives, or place the project on hold until additional funding can be secured. Alternatives 2 and 3 would require staff to renegotiate the grant scope of work with Congresswoman Sanchez’s office. There is no guarantee at this time that a revised scope of work would be approved.
1 Packet Pg. 13
The Draft FY 2025/26 CIP budget is scheduled to be reviewed for consistency with the City's General Plan at the May 13, 2025, Planning Commission meeting.

Attachments:

1. 1.a Attachment 1 - Draft FY25-26 CIP_04302025

2. 1.b Attachment 2 - FY24-25 CIP Status_04292025

3. 1.c Attachment 3 - Draft 5-Year CIP FY26-30_04292025

4. 1.d Attachment 4 - City Pavement Areas
1 Packet Pg. 14
DRAFT FY 2025/26 CAPITAL IMPROVEMENT PROGRAM BUDGET ATTACHMENT 1 Street Improvement Projects Funding Sources:

Project # Phase Project Description Status FY 25/26 Budget Request
(202)
RMRA
(203)
Measure M
(204) Measure R
Local Return
(206)
Prop A
(207)
Prop C
(252)
Hauler Fees
(225)
CDBG
SI261 DESIGN Pavement Rehabilitation Design Project FYs 2026-28 (Arterials, Residential, Collector Street Rehab, and CDBG Curb Ramps).

NEW $ 600,000 $ 600,000
SI262 CONSTRUCT
Arterial Street Rehab (Construction)
- Brea Canyon Rd from DBB to Pathfinder
- Brea Canyon Rd from Pathfinder to Golden Springs Dr
- Diamond Bar Blvd from SR 60 off-ramp to City Limits
NEW
$ 3,754,000 $ 1,500,000 $ 743,000 $ 1,000,000 $ 316,000 $ 195,000 SI264 CONSTRUCT CDBG Area 6 ADA Curb Ramp Project NEW $ 145,000 $ 145,000 SI255 CONSTRUCT Arterial Street Pavement Rehabilitation -Lemon Ave (SR60 to City Limit); Brea Cyn Cutoff (SR57 to City Limit)
Ongoing- No New Request $ -
SI251 CONSTRUCT Residential and Collector Street Rehab - Area 4 Ongoing- No New Request $ - SI256 CONSTRUCT Diamond Bar Blvd Complete Street Project Ongoing- No New Request $ - Total - Street Improvement Projects $ 4,499,000 $ 1,500,000 $ 1,343,000 $ 1,000,000 $ - $ 316,000 $ 195,000 $ 145,000 Traffic Management/Safety Projects Funding Sources:

Project # Phase Project Description Status FY 25/26 Budget Request
(207)
Prop C
(203)
Measure M
(205)
Gas Tax
(246)
Traffic Mitigation
TM261 ALL Battery Back-Up and CCTV Replacement Program FY25/26 NEW $ 64,000 $ 64,000 TM262 DESIGN Citywide Traffic Mitigation Fund Planning NEW $ 350,000 $ 350,000 Total - Traffic Management/Safety Projects $ 414,000 $ 64,000 $ - $ - $ 350,000 $ - $ - $ - Transportation Infrastructure Improvements Funding Sources:

Project # Phase Project Description Status FY 25/26 Budget Request
(207)
Prop C
Foothill Transit
Grant (45030) (206) Prop A HSIP Grant(CalTrans) (209) TDA (100) General Fund TI261 DESIGN Fleet EV Charging Station $ 300,000 $ 300,000 Total-Transportation Infrastructure Improvements $ 300,000 $ - $ - $ - $ - $ - $ 300,000 $ - Miscellaneous Public Works Improvements Funding Sources:

Project # Phase Project Description Status FY 25/26 Budget Request
(201)
Measure W MSP Grant (203) Measure M (207) Prop C (206) Prop A (209)
TDA (100) GF
PW25403 ALL Full Capture Devices on Stormwater Catchbasin for Trash Amendment Compliance - Phase 1
Ongoing - No New Request $ -
PW23403 CONSTRUCT Brea Canyon Storm Drain Lining Ongoing - No New Request $ - Total - Miscellaneous PW Improvements $ - $ - $ - $ - $ - $ - $ - $ - Facilities, Parks and Rec Improvements Funding Sources:

Project # Phase Project Description Status FY 25/26 Budget Request (100) General Fund Habitat Conserv Grant (43110) (262) Park
Development
(504) Building &
Facilities Fund (201) Measure W (241) LLAD 41-2021 (239) LLAD 39-2022 FP261 DESIGN LLADs Irrigation, Landscape, and Minparks Improvements NEW $ 600,000 $ 200,000 $ 400,000 FP25508 DESIGN Sycamore Canyon Park Lower Bridge Replacement Options Ongoing - No New Request $ - FP24500 CONSTRUCT DBC GVBR Lighting & Controls Upgrade Ongoing - No New Request $ - FP24501 CONSTRUCT DBC Main Entry/Doors & ADA Improvements Ongoing - No New Request $ - Total - Facilities, Parks and Rec Improvements $ 600,000 $ - $ - $ - $ - $ - $ 200,000 $ 400,000 Total FY 2025/26 Capital Improvement Program (NEW REQUEST) $ 5,813,000 Total FY 2024/25 Carryover Projects (i.e. ongoing projects) $ 14,512,000 Grand Total $ 20,325,000
*see below and Draft Five-Year CIP Program for further information 1 of 1

1.a
Packet Pg. 15
FY 2024/25 CAPITAL IMPROVEMENT PROGRAM STATUS ATTACHMENT 2 Street Improvement Projects
Project # Phase Project Description Budget Est. Status @ 6/30/2025 Notes
SI251 CONSTRUCT Residential and Collector Street Rehab - Area 4 (Const.) $ 2,450,000 Carry Forward Construction contract being awarded.

SI255 CONSTRUCT Arterials Street Pavement Rehabilitation -Lemon Ave (SR60 to City Limit); Brea Cyn Cutoff (SR57 to City Limit) $ 1,500,000 Carry Forward Construction contract being awarded.

SI256 CONSTRUCT Diamond Bar Blvd Complete Street Project Construction $ 9,242,000 Carry Forward Finalizing Federal and State Funding Requirements.

Preparing for bidding early in FY26.

SI23101 DESIGN
Residential and Collector Street Rehab. (Design)
Arterial Street Rehab (Design)
CDBG Curb Ramp (Design) $ 380,000 Completed Project closed.

SI24101 CONSTRUCT Residential and Collector Street Rehab - Area 3 (Const.) $ 3,678,688 Completed Project closed.

SI24103 CONSTRUCT
Arterial Street Rehab (Const.)
-Golden Springs Dr from Grand Ave to Temple Ave
-Grand Ave from Diamond Bar Blvd to East City Limits
-Gateway Center, Copey Dr, Bridgegate Dr $ 5,892,409 Completed Project closed.

SI254 CONSTRUCT CDBG Area 5 ADA Curb Ramp Project (Const.) $ 108,910 Completed Construction ongoing. To be completd by June 30, 2025 SI24104 CONSTRUCT CDBG Area 4 ADA Curb Ramp Project (Const.) $ 104,704 Completed Project closed.

Total - Street Improvement Projects $ 23,356,711
Traffic Management/Safety Projects
Project # Phase Project Description Budget
Est. Status @
6/30/2025 Notes
TM251 ALL Battery Back-Up and CCTV Replacement Program FY24/25 $ 62,025 Completed
Project closed.

Total - Traffic Management/Safety Projects $ 62,025
Transportation Infrastructure Improvements
Project # Phase Project Description Budget
Est. Status @
6/30/2025 Notes
TI24301 CONSTUCT Intersection Safety Improvements (Constr.) $ 270,982 Completed Work Completed.

Total-Transportation Infrastructure Improvements $ 270,982 Miscellaneous Public Works Improvements
Project # Phase Project Description Budget Est. Status @ 6/30/2025
Notes
PW23403 CONSTRUCT Brea Canyon Storm Drain Lining Project (800 ft between DB Church and GSD) $ 150,000 Carry Forward The contract is being awarded. Short-term project.

PW25403 ALL Full Capture Devices on Stormwater Catchbasin for Trash Amendment Compliance - Phase 1 $ 380,000 Carry Forward Design and pre-con work are being completed in-house.

PW23402 ALL Grand Avenue Median Drainage Improvement Project (Design and Const.) $ 73,472 Completed Project closed.

PW24401 ALL Steep Canyon Erosion Control and Sedimentation Prevention (Design & Const.) $ 132,436 Completed Project closed.

Total - Miscellaneous PW Improvements $ 735,908
1 of 2

1.b
Packet Pg. 16
FY 2024/25 CAPITAL IMPROVEMENT PROGRAM STATUS ATTACHMENT 2 Facilities, Parks and Rec Improvements
Project # Phase Project Description Budget
Est. Status @
6/30/2025 Notes
FP258 DESIGN Sycamore Canyon Park Lower Bridge Replacement Options (Design) $ 150,000 Carry Forward In RFP.

FP24500 CONSTRUCT DBC GVBR Lighting & Controls Upgrade (Const.) $ 330,000 Carry Forward Waiting for the availability of DBC for closure during
construction. September 2025 reserved.

FP24501 CONSTRUCT DBC Main Entry/Doors & ADA Improvements (Const.) $ 310,000 Carry Forward Waiting for the availability of DBC for closure during
construction. September 2025 reserved.

FP23504 CONSTRUCT City Hall Cable Channel Broadcast and A/V Equipment Upgrade (Const.) $ 408,326 Completed Project completed.

FP23503 CONSTRUCT Pantera Park Hard Court Rehab and LED Retrofit Project (Design & Const.) $ 270,000 Completed Construction ongoing. To be completd by June 30, 2025 FP23506 ALL Maple Hill Park Playground/Restroom Replacement and ADA Upgrades $ 1,989,766 Completed Construction ongoing. To be completd by June 30, 2025 FP22501 CONSTRUCT DBC AC Replacement & Air Quality Upgrades (Const.) $ 1,345,197 Completed Project closed.

FP24502 DESIGN Heritage Park Renovation Phases 1 and 2 (Design) $ 500,000 Completed Work completed.

FP24505 CONSTRUCT City Hall Roof Rehabilitation/Solar System Removal and Reinstallation $ 671,600 Completed Project closed.

Total - Facilities, Parks and Rec Improvements $ 5,974,889 Total FY 2024/25 Capital Improvement Program $ 30,400,515 2 of 2

1.b
Packet Pg. 17
DRAFT 5-YEAR CIP PROGRAM ATTACHMENT 3
Rev: 4/30/2025
5-YEAR CIP PROGRAM FY 25-26 TO FY 29-30
Project # Project Description * Priority
** Potential
Funding
Sources
Total Project
Budget Request
Potential Funding
Gap FY 24-25 Cont'd to
FY 25-26
NEW Proposed
FY 25-26 FY 26-27 FY 27-28 FY 28-29 FY 29-30 Unscheduled Projects Pending Funding Street Improvement Projects
SI23101
Residential and Collector Street Rehab.- (Design)
Arterial Street Rehab - 3 Locations (Design)
[Locations Pending PMS Update]
CDBG Curb Ramp - Area 3, 4, 5 (Design)
1 SB1, MM, MR,
GT, HF, PA, PC $ - None

COMPLETED
SI24101 Residential and Collector Street Rehab.- Area 3 (Const.) 2 SB1, MM, MR, GT, HF
$ - None COMPLETED
SI24103
Arterial Street Rehab (-Golden Springs Dr from
Grand Ave to Temple Ave
-Grand Ave from Diamond Bar Blvd to East City
Limits
-Gateway Center, Copey Dr, Bridgegate Dr)
(Const.)
1 SB1, MM, MR,
GT, HF, PA, PC $ - None

COMPLETED
SI24104 CDBG Area 4 ADA Curb Ramp Project (Conr.) 2 CDBG $ - None COMPLETED SI251 Residential and Collector Street Rehab.- Area 4
(Const.) 2 SB1, MM, MR, GT, HF
$ 2,450,000 None $ 2,450,000
SI254 CDBG Area 5 ADA Curb Ramp Project 2 CDBG $ - None COMPLETED SI255 Arterial Street Rehab (Const.) -Lemon Ave (SR60
to City Limit); Brea Cyn Cutoff (SR57 to City Limit) 1 SB1, MM, MR, GT, HF, PA, PC $ 1,500,000 None
$ 1,500,000
SI256 Diamond Bar Blvd. Complete Streets (GSD -
60FWY)-Construction 1

GRANT, MM,

MR, MW, PA,

SPA, PC, WH,
GT, TM, SB1, STPL
$ 9,242,000 $ 2,500,000
$ 9,242,000
SI261
Pavement Rehabilitation Design FY26-28
(Arterials, Residential, Collector Street Rehab, and
CDBG Curb Ramps).
1 SB1, MM, MR,

GT, HF, PA, PC
$ 600,000 $ 100,000
$ 600,000
SI262 Arterial Street Rehab (Location pending) (Const.) 1 SB1, MM, MR,

GT, HF, PA, PC
$ 3,754,000 None $ 3,754,000
SI264 CDBG Area 6 ADA Curb Ramp Project 2 CDBG $ 145,000 None $ 145,000 NEW Residential and Collector Street Rehab.- Area 5
(Const.) 2 SB1, MM, MR, GT, HF
$ 4,120,000 $ 120,000 $ 4,120,000
NEW Arterial Street Rehab (Location pending) (Const.) 1 SB1, MM, MR,

GT, HF, PA, PC
$ 13,000,000 $ 12,500,000 $ 13,000,000
NEW Residential and Collector Street Rehab.- Area 6
(Const.) 2 SB1, MM, MR, GT, HF
$ 4,120,000 $ 620,000 $ 4,120,000
NEW CDBG Area 7 ADA Curb Ramp Project 2 CDBG $ 145,000 None $ 145,000 NEW Arterial Street Rehab (Location pending) (Const.) 1 SB1, MM, MR,

GT, HF, PA, PC
$ 13,390,000 $ 4,500,000 $ 13,390,000
NEW Residential and Collector Street Rehab.- Area 7
(Const.) 2 SB1, MM, MR, GT, HF
$ 4,243,600 $ 500,000 $ 4,243,600
NEW CDBG Area 1 ADA Curb Ramp Project 2 CDBG $ 145,000 None $ 145,000 NEW Arterial Street Rehab (Location pending) (Const.) 1 SB1, MM, MR,

GT, HF, PA, PC
$ 13,791,700 $ 13,291,700 $ 13,791,700
NEW Residential and Collector Street Rehab.- Area 1
(Const.) 2 SB1, MM, MR, GT, HF
$ 4,370,908 $ 870,908 $ 4,370,908
NEW Residential and Collector Street Rehab Design FY
29-31 1 SB1, MM, MR, GT, HF
$ 650,000 $ 300,000 $ 650,000
NEW CDBG Area 2 ADA Curb Ramp Project 2 CDBG $ 145,000 None $ 145,000 NEW Arterial Street Rehab (Location pending) (Const.) 1 SB1, MM, MR,

GT, HF, PA, PC
$ 14,205,451 $ 13,705,451 $ 14,205,451
NEW Residential and Collector Street Rehab.- Area 2
(Const.) 2 SB1, MM, MR, GT, HF
$ 4,502,035 $ 1,002,035 $ 4,502,035
NEW CDBG Area 7 ADA Curb Ramp Project 2 CDBG $ 145,000 None $ 145,000 SubTotal - Street Improvement Projects $ 94,664,694 $ 50,010,094 $ 13,192,000 $ 4,499,000 $ 21,385,000 $ 17,778,600 $ 18,957,608 $ 18,852,486 $ - Traffic Management/Safety Projects
TM261 Battery Back-Up and CCTV Replacement
Program 1 PC $ 130,000 None COMPLETED $ 64,000 $ 66,000 TM262 Citywide Traffic Mitigation Fund Planning 1 TM $ 350,000 None $ 350,000 SubTotal - Traffic Management/Safety Projects $ 480,000 $ - $ - $ 414,000 $ 66,000 $ - $ - $ - $ - Transportation Infrastructure Improvements
TI24301 Intersection Safety Improvement (Construction) 3 HSIP, TDA $ - None COMPLETED TI261 Fleet EV Charging Station (Design) 2 GF $ 300,000 None $ 300,000 SubTotal - Transportation Infrastructure Improvements $ 300,000 $ - $ - $ 300,000 $ - $ - $ - $ - $ - 1 1.c
Packet Pg. 18
DRAFT 5-YEAR CIP PROGRAM ATTACHMENT 3
Rev: 4/30/2025
5-YEAR CIP PROGRAM FY 25-26 TO FY 29-30
Project # Project Description * Priority
** Potential
Funding
Sources
Total Project
Budget Request
Potential Funding
Gap FY 24-25 Cont'd to
FY 25-26
NEW Proposed
FY 25-26 FY 26-27 FY 27-28 FY 28-29 FY 29-30 Unscheduled Projects Pending Funding Miscellaneous PW Improvements
PW23402 Grand Avenue Median Drainage Improvement
Project (Design and Construction) 1 MW $ - None

COMPLETED
PW23401 Groundwater Drainage Improvements-Phase 4 &
5 (Copley & Moonlake ) (Const.) 2 MW $ - None COMPLETED PW24401 Steep Canyon Erosion Control and Sedimentation
Prevention (Design & Const.) 2
MW
$ - None

COMPLETED
Under
SI24101
Groundwater Drainage Improvements-Phase 6
(Cold Springs Lane @ South of Diamond Ridge) 2 MW $ - None

COMPLETED
PW23403 Brea Canyon Storm Drain Lining 2
MR
$ 150,000 None
$ 150,000
PW25403 Full Capture Devices on Stormwater Catchbasin
for Trash Amendment Compliance 2
MW
$ 792,000 None
$ 380,000 $ 412,000
NEW
Groundwater Drainage Improvements-Phase 7
(Cleghorn Drive @ North of Gold Nugget) Design
and Construction
2 MW $ 360,500 None
$ 360,500
PW261 Citywide Wayfinding Signs Replacement on RoW 4 GF $ 350,000 $ 350,000 $ 350,000 NEW City Entry Monument and Median Improvements
(Lemon Ave.) Design 5 GF $ 103,000 $ 103,000 $ 103,000
NEW City Entry Monument and Median Improvements
(Lemon Ave.) Construction 5 GF $ 772,500 $ 772,500 $ 772,500 NEW City Entry Monument and Parkway Improvements
(Brea Canyon Road) Design 5 GF $ 103,000 $ 103,000 $ 103,000 NEW City Entry Monument and Parkway Improvements
(Brea Canyon Road) Construction 5 GF $ 772,500 $ 772,500 $ 772,500
SubTotal -Miscellaneous PW Improvements $ 3,403,500 $ 2,101,000 $ 530,000 $ - $ 772,500 $ - $ - $ 2,101,000 Facilites, Parks and Rec Improvements
FP22501 DBC AC Replacement & Air Quality Upgrades
(Construction) 1
504, GF
$ - None

COMPLETED
FP23504 City Hall Cable Channel Broadcast and A/V
Equipment Upgrade (Cnostruction) 1 PEG $ - None COMPLETED FP23506
Maple Hill Park Playground/Restroom
Replacement and ADA Upgrades (Design and
Construction)
4 MA, GF, GRANT, PD
$ - None

COMPLETED
FP24505 City Hall Roof Rehabilitation/Solar System
Removal and Reinstallation (Const) 2 504, GF $ - None COMPLETED FP24502 Heritage Park Renovation Phases 1 and 2 (Design) 3 PD $ - None COMPLETED FP23503 Pantera Park Hard Courts 3 GF $ - COMPLETED
FP24500 DBC GVBR Lighting and AV Upgrades (Const.) 3 504, 503, GF $ 330,000 None $ 330,000 FP258 Sycamore Canyon Park Lower Bridge
Replacement (Design) 3 GF, MW, CDBG $ 150,000 None $ 150,000 FP24501 DBC Main Entry/Doors & ADA Improvements
(Construction) 2
GF
$ 310,000 None
$ 310,000
FP261 LLADs Irrigation, Landscape, and Minparks
Improvements (Design) 2 D39, D41 $ 600,000 None $ 600,000 NEW Sycamore Canyon Park Lower Bridge
Replacement Options (Construction) 3 GF, MW, CDBG $ 515,000 $ 515,000 $ 515,000 NEW Summitridge Park Band Shelter (Design and
Construction) 3 GF $ 2,060,000 $ 2,060,000 $ 2,060,000
NEW DBC Patio/Outdoor Renovations 5 GF $ 772,500 $ 772,500 $ 772,500 NEW DBC Library Pad Renovations 5 GF $ 1,030,000 $ 1,030,000 $ 1,030,000 NEW DBC Exterior Paint 4 GF $ 257,500 $ 257,500 $ 257,500 NEW Civic Center Carpet Replacement 4 GF $ 1,030,000 $ 1,030,000 $ 1,030,000 NEW Dog Park Lighting (Design) 5 GF $ 154,500 $ 154,500 $ 154,500 NEW Ronald Reagan Park Playground Restrooms
Replacement, and ADA Upgrades (Design) 5 MA, GF, PD $ 309,000 $ 300,000 $ 309,000 2 1.c
Packet Pg. 19
DRAFT 5-YEAR CIP PROGRAM ATTACHMENT 3
Rev: 4/30/2025
5-YEAR CIP PROGRAM FY 25-26 TO FY 29-30
Project # Project Description * Priority
** Potential
Funding
Sources
Total Project
Budget Request
Potential Funding
Gap FY 24-25 Cont'd to
FY 25-26
NEW Proposed
FY 25-26 FY 26-27 FY 27-28 FY 28-29 FY 29-30 Unscheduled Projects Pending Funding NEW
Ronald Reagan Park Playground Restroom
Replacement and ADA Improvement
(Construction)
3 MA, GF, PD
$ 2,884,000 $ 2,800,000
$ 2,884,000
NEW Dog Park Lighting (Construction) 5 GF $ 566,500 $ 566,500 $ 566,500 NEW Sunset Crossing Park (Construction) 3 GF, Grant, MW $ 13,905,000 $ 13,905,000 $ 13,905,000 NEW Heritage Park Upgrades (Const.) 2 GF, 504 $ 24,679,961 $ 24,679,961 $ 24,679,961 NEW Peterson Park Upgrades (Design) 4 Q, GRANT $ 257,500 $ 257,500 $ 257,500 NEW Peterson Park Upgrades (Const.) 4 Q, GRANT $ 2,060,000 $ 2,060,000 $ 2,060,000 NEW Musco LED Upgrade (per site) 4 GF $ 669,500 $ 669,500 $ 669,500 NEW Parking Lot LED Upgrade (all facilities) 4 GF $ 257,500 $ 257,500 $ 257,500 NEW Pantera Park, New Restroom by Courts 5 GF $ 1,545,000 $ 1,545,000 $ 1,545,000 SubTotal - Facilites, Parks and Rec Improvements $ 54,343,461 $ 52,860,461 $ 790,000 $ 600,000 $ 515,000 $ 3,862,500 $ 1,287,500 $ - $ 47,288,461 5-Yr Program Total
FY 23-24 to 27-28
5-Yr Program
Funding Gap
FY 23-24 Cont'd
to
FY 24-25 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29
Unscheduled Projects
Pending Funding
$ 153,191,655 $ 104,971,555 $ 14,512,000 $ 5,813,000 $ 22,738,500 $ 21,641,100 $ 20,245,108 $ 18,852,486 $ 49,389,461 Priority
Total 5-Year
CIP Program
Total 5-Year
Funding Gap
1 Mandatory $ 70,613,151 $ 46,897,151
GF General Fund Reserves 2 Needed: If Delayed Will Cost More to Fix $ 51,724,004 $ 27,792,904 SPA Sale of Prop A Funds 3 Enhancement: Improve Amenity $ 19,844,000 $ 19,280,000 SB1 RMRA (SB-1) 4 Desirable: May be Delayed $ 4,882,000 $ 4,882,000 MM Measure M 5 A Luxury Item $ 6,128,500 $ 6,119,500
MR Measure R TOTAL $ 153,191,655 $ 104,971,555
GT Gas Tax Fund
PA Prop A
PC Prop C
TM Traffic Mitigation (Private Developer Fair Share) LEGEND SI Sewer Improvement Fund Authorized - Carryover to Next FY 25-26 AB2766 Air Quality Improvement Fund Authorized - To be Completed in FY 24-25 TDA SB 821 Fund - Bike and Pedestrian Paths (TDA)
Article 3 (METRO) Request for the Next FY 25-26
MTA MTA Grants Proposed for Future FY's 26-27 to 29-30
WH Waste Hauler Fund Unscheduled - Pending Funding/Timing Q Quimby
PD Park Development Fund
CDBG Community Development Block Grant Funds
MA Measure A
HC Habitat Conservation Grant
FEMA Federal Emergency Management Agency
MSRC Mobile Source Air Pollution Grant
MW Measure W - Safe, Clean Water Act
FT Foothill Transit Grant
SCE Southern California Edison Grant
540 Internal Service Fund - (540) Building Facility &
Maintenance Fund
530 Internal Service Funds - (530) Equipment
Maintenance & Replacement Fund
STP-L Federal Surface Transportation Program - Local
D39 Landscape Assessment District 39-2022
D41 Landscape Assessment District 41-2021
HSIP Grant CA Highway Safety Improvement Prog. Grant
Black - Annual revenue source
Red - One-time, non-annual revenue source
Grand Totals:
* Priority & Funding Gap Totals
Description
** Funding Sources
5-Year CIP Program
3 1.c
Packet Pg. 20
DEPARTMENT OF PUBLIC WORKS Legend
Project 2
Project 4
Project 6

CITY OF DIAMOND BAR
Pavement Rehabilitation Areas

TREATMENT MORATORIUM

YEAR END
2022 September 1st, 2027
2023 September 1st, 2028

1.d
Packet Pg. 21
Agenda #: 5.1
Meeting Date: May 6, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: CITY COUNCIL MINUTES OF THE APRIL 15, 2025 REGULAR MEETING.

STRATEGIC
GOAL: Open, Engaged & Responsive Government
RECOMMENDATION:

Approve the April 15, 2025 Regular City Council meeting minutes.

FINANCIAL IMPACT:

None.

BACKGROUND/DISCUSSION:

Minutes have been prepared and are being presented for approval.

PREPARED BY:

REVIEWED BY:

5.1 Packet Pg. 22
Attachments:

1. 5.1.a April 15, 2025 City Council Regular Meeting Minutes

5.1 Packet Pg. 23

CITY OF DIAMOND BAR

MINUTES OF THE CITY COUNCIL REGULAR MEETING

SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT/MAIN AUDITORIUM 21865 COPLEY DRIVE, DIAMOND BAR, CA 91765
APRIL 15, 2025
CLOSED SESSION: 5:30 p.m. – Room CC-8
ROLL CALL: Council Members Andrew Chou, Ruth Low,
Mayor Pro Tem Steve Tye, Mayor Chia Yu Teng
Public Comments: None Offered.

CONFERENCE WITH LEGAL COUNSEL –

ANTICIPATED LITIGATION
Initiation of litigation pursuant to Govt. Code Section 54956.9(d)(4):

One potential case
Adjourned to Regular Meeting: 6:15 p.m.

CALL TO ORDER: Mayor Teng called the Regular City Council meeting to order at 6:30 p.m. in the South Coast Air Quality Management District Main Auditorium, 21865 Copley Drive, Diamond Bar, CA 91765.

PLEDGE OF ALLEGIANCE: Council Member Low led the Pledge of Allegiance.

INVOCATION: Pastor Tino Cordova, United Church of Christ ROLL CALL: Council Members Andrew Chou, Ruth Low, Mayor Pro Tem Steve Tye, Mayor Chia Yu Teng

Absent: Council Member Stan Liu.

Staff present in person: Dan Fox, City Manager; Omar Sandoval, City Attorney; Ryan McLean, Assistant City Manager; Anthony Santos, Assistant to the City Manager; Amy Haug, Human Resources and Risk Manager; Ryan Wright, Parks and Recreation Director; Hal Ghafari, Public Works Manager/Assistant City Engineer; Cecilia Arellano, Community Relations Manager; Joan Cruz, Administrative Coordinator; Kristina Santana, City Clerk.

Staff present telephonically:

Greg Gubman, Community Development Director.

Others present: Stephen Tousey, Captain, Diamond Bar/Walnut Sheriff’s Station; Derick Melendez, Diamond Bar/Walnut Sheriff’s Station.

APPROVAL OF AGENDA: City Attorney Sandoval announced that the City Council met in closed session at 5:30 p.m. and authorized initiation of receivership proceedings on the property located at 23838 Twin Pines.

5.1.a
Packet Pg. 24
APRIL 15, 2025 PAGE 2 CITY COUNCIL
Mayor Teng approved the agenda as presented.

1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:

1.1 Certificates of Recognition to Diamond Ranch High School Boys Basketball Team.

Players, Principal Mark Gomez, Superintendent Darren Knowles, and Head Coach Kevin Ryan accepted the recognition.

1.2 Proclamation Declaring May 2025 as Water Awareness Month.

Walnut Valley Water District President Scarlett Kwong and Director Theresa Lee accepted the Proclamation.

1.3 San Gabriel Valley Council of Governments 57/60 Confluence Project Update.

Project Manager Rene Coronel provided the update.

2. CITY MANAGER REPORTS AND RECOMMENDATIONS: None.

3. PUBLIC COMMENTS:

The following provided public comments:

Cynthia Yu, Diamond Bar Library Manager
Patricia Aguilar, resident
CC/Santana reported that no emails were submitted for public comment, and no guests on the teleconference line requested to speak under Public Comments.

4. SCHEDULE OF FUTURE EVENTS: CM/Fox presented the Schedule of Future Events.

5. CONSENT CALENDAR: C/Chou moved, C/Low seconded, to approve the Consent Calendar. Motion carried 5-0 by the following Roll Call vote:

AYES: COUNCIL MEMBERS: Chou, Low, MPT/Tye, M/Teng
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: Liu

5.1 APPROVED CITY COUNCIL MINUTES:

5.1.a APRIL 1, 2025 CITY COUNCIL REGULAR MEETING

5.2 RATIFIED CHECK REGISTER DATED MARCH 19, 2025 THROUGH APRIL 1, 2025 TOTALING $1,126,446.10.

5.3 ADOPTED RESOLUTION NO. 2025-12 DESIGNATING AGENTS FOR

5.1.a
Packet Pg. 25
APRIL 15, 2025 PAGE 3 CITY COUNCIL

NON-STATE AGENCIES (FEMA & CALOES) AND COMMITMENT FOR
DR-4750 LOCAL HAZARD MITIGATION PLAN (LHMP) GRANT
PROGRAM APPLICATION.

5.4 CONSULTING SERVICES AGREEMENT WITH DAVID VOLZ DESIGN

TO INVENTORY LANDSCAPE AREAS WITHIN THE CITY FOR
APPLICATION OF RECOVERED ORGANICS WASTE PRODUCTS.

5.5 ADOPTED ARBOR DAY PROCLAMATION.

6. PUBLIC HEARINGS: None.

7. COUNCIL CONSIDERATION: None.

8. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE
REPORTS/COUNCIL MEMBER COMMENTS:

The following Council Members provided a report on meetings attended at the expense of the local agency per Government Code 53232.3(d).

Council Member Chou announced he attended the 3rd Annual Housing Symposium at Claremont McKenna College.

Council Member Low reported attending Capital Projects Committee regarding the 57/60 project. She also reported attending the Vector Control Meeting and the LA Division of California Cities District Attorney Briefing.

Mayor Pro Tem Tye reported attending the Dean Homes Annual Board Meeting with Council Member Chou.

Mayor Teng reported attending the LA Division of California Cities District Attorney Briefing.

9. ADJOURNMENT: With no further business to conduct, M/Teng adjourned the Regular City Council Meeting at 7:26 p.m.

Respectfully Submitted,
__________________________
Kristina Santana, City Clerk
The foregoing minutes are hereby approved this 6
th day of May, 2025.
__________________________
Chia Yu Teng, Mayor

5.1.a
Packet Pg. 26
Agenda #: 5.2
Meeting Date: May 6, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: RATIFICATION OF CHECK REGISTER DATED APRIL 2, 2025 THROUGH APRIL 29, 2025 TOTALING $3,479,378.32.

STRATEGIC
GOAL: Responsible Stewardship of Public Resources
RECOMMENDATION:

Ratify the Check Register.

FINANCIAL IMPACT:

Expenditure of $3,479,378.32.

BACKGROUND/DISCUSSION:

The City has established the policy of issuing accounts payable checks on a weekly basis with City Council ratification at the next scheduled City Council Meeting.

The attached check register containing checks dated April 2, 2025 through April 29, 2025 totaling $3,479,378.32 is being presented for ratification. All payments have been made in compliance with the City’s purchasing policies and procedures, and have been reviewed and approved by the appropriate departmental staff. The attached Affidavit affirms that the check register has been audited and deemed accurate by the Finance Director.

PREPARED BY:

5.2 Packet Pg. 27
REVIEWED BY:

Attachments:

1. 5.2.a Check Register Affidavit 5-6-2025

2. 5.2.b Check Register 5-6-2025

5.2 Packet Pg. 28

CITY OF DIAMOND BAR

CHECK REGISTER AFFIDAVIT
The attached listings of demands, invoices, and claims in the form of a check register including checks dated April 2, 2025 through April 29, 2025 has been audited and is certified as accurate. Payments have been allowed from the following funds in these amounts:

Description Amount
General Fund $1,089,287.43
Measure W Local Return Fund $27,861.69
Measure M Local Return Fund $514.76
Measure R Local Return Fund $450.66
Prop A Transit Tax Fund $17,064.76
Prop C Transit Tax Fund $106,456.59
Community Dev Block Grant Fund $48,316.72
LLAD 38 Fund $25,733.04
LLAD 39 Fund $21,722.91
LLAD 41 Fund $10,616.66
Integrated Waste Mgmt Fund - AB939 $43,588.94
Capital Imprv Project Fund $1,937,286.47
Vehicle Maintenance & Equip Fund $11,165.11
Pool Cash Fund $18,555.00
Eq Maint & Replacement Fund $88,634.00
Beverage Cntnr Recycling Grant Fund $1,816.43
CASP (SB1186) Fee Fund $196.40
Community Organization Support Fund $2,700.00
PLHA Fund $18,878.00
General Plan Update Fund $5,084.75
OPEB Reserve Fund $1,738.00
Used Motor Oil Block Grant Fund $960.00
PEG Fees Fund $750.00
$3,479,378.32
Signed:
__________________________________
Finance Director
Jason M. Jacobsen

5.2.a
Packet Pg. 29
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 14157 4/10/2025 LANDS' END INC STAFF JACKETS 100240 51200 $1,937.06 4/10/2025 LANDS' END INC STAFF JACKETS 100520 51200 $2,366.97 4/10/2025 LANDS' END INC STAFF JACKETS REFUND 100520 51200 ($517.00) 4/10/2025 LANDS' END INC STAFF JACKETS REFUND 100240 51200 ($422.84) CHECK TOTAL $3,364.19
14158 4/10/2025 ONE TIME PAY VENDOR DANNETTE MANSFIELD COMPUTER LOAN REIMBURSEMENT 100 12410 $2,250.00 CHECK TOTAL $2,250.00
14159 4/10/2025 TASC FSA FEES 100220 52515 $131.04
CHECK TOTAL $131.04
14160 4/10/2025 WILLDAN FINANCIAL SERVICES CITYWIDE FEE STUDY & COST ALLOCATION PLAN - FEB 25
100130 54900 $1,485.00
CHECK TOTAL $1,485.00
15036 4/3/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 1 DBB/TEMPLE - LS-2 100655 52210 $126.25 CHECK TOTAL $126.25
15037 4/3/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 21615 GATEWAY CTR DR - LS-2
100655 52210 $88.48
CHECK TOTAL $88.48
15038 4/3/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 3798 S BREA CYN RD - LS-2
100655 52210 $66.36
CHECK TOTAL $66.36
15039 4/3/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 2201 DBB - LS-2 100655 52210 $88.48 CHECK TOTAL $88.48
15040 4/3/2025 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - DBB N/W @ TEMPLE - TC-1
100655 52210 $100.64
CHECK TOTAL $100.64
15041 4/7/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 1003 GOLDEN SPRINGS DR - LS-2
100655 52210 $116.48
CHECK TOTAL $116.48
15043 4/7/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - BREA CYN/OAKCREST - LS-2
100655 52210 $66.94
CHECK TOTAL $66.94

5.2.b
Packet Pg. 30
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 15044 4/7/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 24230 GOLDEN SPRINGS - LS-2
100655 52210 $83.98
CHECK TOTAL $83.98
15045 4/7/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - BREA CYN/FALLOWFIELD - LS-2
100655 52210 $87.89
CHECK TOTAL $87.89
15046 4/7/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 1798 DBB/22566 GLDN SPRGS - LS-2
100655 52210 $198.49
CHECK TOTAL $198.49
15047 4/7/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 3201 S DBB - LS-2 100655 52210 $132.74 CHECK TOTAL $132.74
15048 4/7/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 21250 GOLDEN SPRINGS DR - LS-2
100655 52210 $88.48
CHECK TOTAL $88.48
15049 4/7/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 21325 PATHFINDER RD - LS-2
100655 52210 $242.35
CHECK TOTAL $242.35
15050 4/7/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 1025 BREA CYN RD - LS2100655 52210 $140.74 CHECK TOTAL $140.74
15051 4/7/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - VARIOUS LS-1 100655 52210 $652.78 CHECK TOTAL $652.78
15052 4/7/2025 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 809 S DBB - TC-1 100655 52210 $99.35 CHECK TOTAL $99.35
15053 4/8/2025 SOUTHERN CALIFORNIA EDISON PARKS (022625-032625) 100630 52210 $3,496.20 CHECK TOTAL $3,496.20
15054 4/7/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 21010 WASHINGTON AVE - LS-2
100655 52210 $105.51
CHECK TOTAL $105.51
15055 4/9/2025 SOUTHERN CALIFORNIA EDISON DISTRICT 41 (022625-032625) 241641 52210 $81.63 CHECK TOTAL $81.63
15056 4/9/2025 SOUTHERN CALIFORNIA EDISON DISTRICT 39 (022625-032625) 239639 52210 $136.74 CHECK TOTAL $136.74

5.2.b
Packet Pg. 31
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 15057 4/9/2025 SOUTHERN CALIFORNIA EDISON DISTRICT 38 (022625-032625) 238638 52210 $364.07 CHECK TOTAL $364.07
15059 4/10/2025 SOUTHERN CALIFORNIA EDISON DBC (030325-033125) 100510 52210 $7,092.77 CHECK TOTAL $7,092.77
15060 4/10/2025 SOUTHERN CALIFORNIA EDISON 575 S DBB (021125-031225) 238638 52210 $16.26 CHECK TOTAL $16.26
15064 4/11/2025 PERS HEALTH HEALTH INSURANCE PREMIUM APRIL 2025
203 21106 $138.92
4/11/2025 PERS HEALTH HEALTH INSURANCE PREMIUM APRIL
2025
204 21106 $138.92
4/11/2025 PERS HEALTH HEALTH INSURANCE PREMIUM APRIL
2025
100220 50062 $201.37
4/11/2025 PERS HEALTH HEALTH INSURANCE PREMIUM APRIL
2025
239 21106 $242.94
4/11/2025 PERS HEALTH HEALTH INSURANCE PREMIUM APRIL
2025
241 21106 $242.94
4/11/2025 PERS HEALTH HEALTH INSURANCE PREMIUM APRIL
2025
238 21106 $438.66
4/11/2025 PERS HEALTH HEALTH INSURANCE PREMIUM APRIL
2025
201 21106 $1,065.54
4/11/2025 PERS HEALTH HEALTH INSURANCE PREMIUM APRIL
2025
105220 50048 $1,738.00
4/11/2025 PERS HEALTH HEALTH INSURANCE PREMIUM APRIL
2025
207 21106 $2,545.02
4/11/2025 PERS HEALTH HEALTH INSURANCE PREMIUM APRIL
2025
250 21106 $2,786.17
4/11/2025 PERS HEALTH HEALTH INSURANCE PREMIUM APRIL
2025
206 21106 $2,821.53
4/11/2025 PERS HEALTH HEALTH INSURANCE PREMIUM APRIL
2025
100 21106 $67,524.59
CHECK TOTAL $79,884.60
15065 4/11/2025 TASC FLEX SPENDING MEDICAL/CHILDCARE
04/11/2025
201 21118 $2.31
4/11/2025 TASC FLEX SPENDING MEDICAL/CHILDCARE
04/11/2025
238 21118 $4.64
4/11/2025 TASC FLEX SPENDING MEDICAL/CHILDCARE
04/11/2025
239 21118 $4.64

5.2.b
Packet Pg. 32
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 4/11/2025 TASC FLEX SPENDING MEDICAL/CHILDCARE
04/11/2025
241 21118 $4.64
4/11/2025 TASC FLEX SPENDING MEDICAL/CHILDCARE
04/11/2025
207 21118 $9.06
4/11/2025 TASC FLEX SPENDING MEDICAL/CHILDCARE
04/11/2025
250 21118 $17.76
4/11/2025 TASC FLEX SPENDING MEDICAL/CHILDCARE
04/11/2025
206 21118 $90.20
4/11/2025 TASC FLEX SPENDING MEDICAL/CHILDCARE
04/11/2025
100 21118 $2,095.51
CHECK TOTAL $2,228.76
15066 4/11/2025 VANTAGEPOINT TRNSFR AGNTS303248DEFERRED COMP

CONTRIBUTIONS/LOAN PYMTS
04/11/2025
203 21109 $114.15
4/11/2025 VANTAGEPOINT TRNSFR AGNTS303248DEFERRED COMP

CONTRIBUTIONS/LOAN PYMTS
04/11/2025
204 21109 $114.15
4/11/2025 VANTAGEPOINT TRNSFR AGNTS303248DEFERRED COMP

CONTRIBUTIONS/LOAN PYMTS
04/11/2025
239 21109 $223.61
4/11/2025 VANTAGEPOINT TRNSFR AGNTS303248DEFERRED COMP

CONTRIBUTIONS/LOAN PYMTS
04/11/2025
241 21109 $223.61
4/11/2025 VANTAGEPOINT TRNSFR AGNTS303248DEFERRED COMP

CONTRIBUTIONS/LOAN PYMTS
04/11/2025
238 21109 $326.66
4/11/2025 VANTAGEPOINT TRNSFR AGNTS303248DEFERRED COMP

CONTRIBUTIONS/LOAN PYMTS
04/11/2025
207 21109 $600.99
4/11/2025 VANTAGEPOINT TRNSFR AGNTS303248DEFERRED COMP

CONTRIBUTIONS/LOAN PYMTS
04/11/2025
201 21109 $614.46
4/11/2025 VANTAGEPOINT TRNSFR AGNTS303248DEFERRED COMP

CONTRIBUTIONS/LOAN PYMTS
04/11/2025
206 21109 $2,513.26
4/11/2025 VANTAGEPOINT TRNSFR AGNTS303248DEFERRED COMP

CONTRIBUTIONS/LOAN PYMTS
04/11/2025
250 21109 $3,783.42
4/11/2025 VANTAGEPOINT TRNSFR AGNTS303248DEFERRED COMP

CONTRIBUTIONS/LOAN PYMTS
04/11/2025
100 21109 $63,103.72

5.2.b
Packet Pg. 33
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT CHECK TOTAL $71,618.03
15067 4/11/2025 CALPERS PENSION CONTRIBUTION FOR PERIOD 03/22/25-04/04/25
203 21110 $85.46
4/11/2025 CALPERS PENSION CONTRIBUTION FOR PERIOD
03/22/25-04/04/25
204 21110 $85.46
4/11/2025 CALPERS PENSION CONTRIBUTION FOR PERIOD
03/22/25-04/04/25
239 21110 $158.84
4/11/2025 CALPERS PENSION CONTRIBUTION FOR PERIOD
03/22/25-04/04/25
241 21110 $158.84
4/11/2025 CALPERS PENSION CONTRIBUTION FOR PERIOD
03/22/25-04/04/25
238 21110 $243.91
4/11/2025 CALPERS PENSION CONTRIBUTION FOR PERIOD
03/22/25-04/04/25
201 21110 $626.41
4/11/2025 CALPERS PENSION CONTRIBUTION FOR PERIOD
03/22/25-04/04/25
207 21110 $1,083.96
4/11/2025 CALPERS PENSION CONTRIBUTION FOR PERIOD
03/22/25-04/04/25
206 21110 $1,639.10
4/11/2025 CALPERS PENSION CONTRIBUTION FOR PERIOD
03/22/25-04/04/25
250 21110 $2,189.21
4/11/2025 CALPERS PENSION CONTRIBUTION FOR PERIOD
03/22/25-04/04/25
100 21110 $44,457.74
CHECK TOTAL $50,728.93
15068 4/14/2025 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 20791 GOLDEN SPRINGS - TC-1
100655 52210 $117.00
CHECK TOTAL $117.00
15069 4/14/2025 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 20439 GOLDEN SPRINGS - TC-1
100655 52210 $109.89
CHECK TOTAL $109.89
15070 4/15/2025 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 21250 GOLDEN SPRINGS PED - TC-1
100655 52210 $88.84
CHECK TOTAL $88.84
15071 4/15/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 3564 S BREA CYN BPED - LS-3
100655 52210 $77.16
CHECK TOTAL $77.16
15072 4/15/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 2746 BREA CYN BPED - LS-3
100655 52210 $138.57
CHECK TOTAL $138.57

5.2.b
Packet Pg. 34
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 15073 4/15/2025 SOUTHERN CALIFORNIA EDISON GS-1 - 23331 GOLDEN SPRINGS PED - GS-1
100655 52210 $23.53
CHECK TOTAL $23.53
15074 4/15/2025 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 20781 PATHFINDER RD - TC-1
100655 52210 $113.98
CHECK TOTAL $113.98
15075 4/15/2025 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 717 GRAND AVE - TC-1
100655 52210 $148.59
CHECK TOTAL $148.59
15076 4/15/2025 SOUTHERN CALIFORNIA EDISON GS-1 - 2838 S DBB PED - GS-1 100655 52210 $40.55 CHECK TOTAL $40.55
15077 4/15/2025 ABSOLUTE SECURITY

INTERNATIONAL INC
MARCH 2025 - SECURITY GUARD

SERVICES
100520 55330 $168.96
4/15/2025 ABSOLUTE SECURITY

INTERNATIONAL INC
MARCH 2025 - SECURITY GUARD

SERVICES
100510 55330 $4,749.12
4/15/2025 ABSOLUTE SECURITY

INTERNATIONAL INC
FEBRUARY 2025 - SECURITY GUARD

SERVICES
100510 55330 $4,334.72
CHECK TOTAL $9,252.80
15078 4/15/2025 AFLAC SUPP INSURANCE PREMIUM MARCH
2025
239 21117 $1.28
4/15/2025 AFLAC SUPP INSURANCE PREMIUM MARCH
2025
241 21117 $1.28
4/15/2025 AFLAC SUPP INSURANCE PREMIUM MARCH
2025
203 21117 $9.02
4/15/2025 AFLAC SUPP INSURANCE PREMIUM MARCH
2025
204 21117 $9.02
4/15/2025 AFLAC SUPP INSURANCE PREMIUM MARCH
2025
201 21117 $11.52
4/15/2025 AFLAC SUPP INSURANCE PREMIUM MARCH
2025
207 21117 $15.60
4/15/2025 AFLAC SUPP INSURANCE PREMIUM MARCH
2025
250 21117 $62.20
4/15/2025 AFLAC SUPP INSURANCE PREMIUM MARCH
2025
206 21117 $189.05
4/15/2025 AFLAC SUPP INSURANCE PREMIUM MARCH
2025
100 21117 $1,350.29
CHECK TOTAL $1,649.26

5.2.b
Packet Pg. 35
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 15079 4/15/2025 ALL CITY MANAGEMENT

SERVICES INC
CROSSING GUARD SERVICES - 3/2/25-
3/15/25
100310 55412 $13,106.04
4/15/2025 ALL CITY MANAGEMENT

SERVICES INC
CROSSING GUARD SERVICES - 3/16/25-
3/29/25
100310 55412 $13,991.50
CHECK TOTAL $27,097.54
15080 4/15/2025 AMERICOMP TONER & REPAIR
LLC
PRINTER TONERS 100230 51200 $1,347.68
4/15/2025 AMERICOMP TONER & REPAIR
LLC
PRINTER MAINTENANCE - 3RD QUARTER 100230 55000 $2,275.75 4/15/2025 AMERICOMP TONER & REPAIR
LLC
PRINTER MAINTENANCE - 4TH QUARTER 100230 51200 $0.00
4/15/2025 AMERICOMP TONER & REPAIR
LLC
PRINTER MAINTENANCE - 4TH QUARTER 100230 55000 $2,275.75 CHECK TOTAL $5,899.18
15081 4/15/2025 EIDIM GROUP INC WINDMILL/WILLOW RM A/V & PROD (PYMT #6)
301630 56104 $27,867.71
CHECK TOTAL $27,867.71
15082 4/15/2025 ANDREW WONG PARKS AND RECREATION COMMISSION

MEETING STIPEND
100520 52525 $45.00
CHECK TOTAL $45.00
15083 4/15/2025 ANIMAL PEST MANAGEMENT

SERVICES INC

COMPREHENSIVE PEST MGMT SVCS
(MAR2025) FY24-25
100630 52320 $70.00
4/15/2025 ANIMAL PEST MANAGEMENT

SERVICES INC

COMPREHENSIVE PEST MGMT SVCS
(MAR2025) FY24-25
100510 52320 $105.00
4/15/2025 ANIMAL PEST MANAGEMENT

SERVICES INC

COMPREHENSIVE PEST MGMT SVCS
(MAR2025) FY24-25
100620 52320 $120.00
CHECK TOTAL $295.00
15084 4/15/2025 ARC DOCUMENT SOLUTIONS LLC ANNUAL MAINT - OCE PLOTTER 100230 52314 $1,430.00 4/15/2025 ARC DOCUMENT SOLUTIONS LLC ANNUAL MAINT - HP1200 PLOTTER 100230 52314 $2,135.00 CHECK TOTAL $3,565.00
15085 4/15/2025 ASSA ABLOY ENTRANCE SYSTEMS
US INC

CITYHALL/LIBRARY DOOR

MAINTENANCE
100620 52320 $1,593.66
CHECK TOTAL $1,593.66
15086 4/15/2025 BARR & CLARK INC HIP 23641 GOLDEN SPRINGS DRIVE C-14

SPIRIDUALIS
225440 54900 $519.00
4/15/2025 BARR & CLARK INC HIP ASBESTOS CLEAR INSPECTION 23641

GLDN SPRNG DR
225440 54900 $550.00

5.2.b
Packet Pg. 36
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT CHECK TOTAL $1,069.00
15087 4/15/2025 BLUEBEAM INC ANNUAL RENEWAL - BLUEBEAM FY 24-25 100230 52314 $3,990.00 CHECK TOTAL $3,990.00
15088 4/15/2025 KATHY BREAUX INSTRUCTOR PAYMENT - ART - WS 25 100520 55320 $102.60 CHECK TOTAL $102.60
15089 4/15/2025 BUBBLEMANIA AND COMPANY
LA LLC

ENTERTAINMENT FOR HEALTHY DB -
APRIL
100520 55300 $200.00
CHECK TOTAL $200.00
15090 4/15/2025 LINGO TELECOM LLC CITYWIDE ANALOG PHONE SERVICE - APR 2025
100230 52200 $3,176.98
CHECK TOTAL $3,176.98
15091 4/15/2025 CALIFORNIA DEPT OF TAX AND

FEE ADMI
SALES & USE TAX JAN-MAR 2025 100 29006 $2.16
4/15/2025 CALIFORNIA DEPT OF TAX AND

FEE ADMI
SALES & USE TAX JAN-MAR 2025 100 29005 $236.84
CHECK TOTAL $239.00
15092 4/15/2025 CANNON CORPORATION PLAN CHECK - 2537 INDIAN CREEK - THRU 2/28/25
100 22109 $877.50
4/15/2025 CANNON CORPORATION PLAN CHECK - 3255 S DBB (EFREE

CHURCH)
100 22109 $56.00
4/15/2025 CANNON CORPORATION PLAN CHECK - 609 RADBURY PLACE 100 22109 $1,134.25 4/15/2025 CANNON CORPORATION PLAN CHECK - 626 JUNEWOOD PL 100 22109 $2,375.76 4/15/2025 CANNON CORPORATION PLAN CHECK - 626 JUNEWOOD PL - THRU 3/31/25
100 22109 $1,304.00
4/15/2025 CANNON CORPORATION PLAN CHECK - 1198 CHISOLN TRAIL - THRU 3/31/25
100 22109 $1,128.50
4/15/2025 CANNON CORPORATION PLAN CHECK - CHISOLM TRAIL DRIVE - THRU 3/31/25
100 22109 $1,064.40
CHECK TOTAL $7,940.41
15093 4/15/2025 CENGAGE LEARNING INC INSTRUCTOR PAYMENT - ONLINE CLASS - WS25
100520 55320 $75.00
CHECK TOTAL $75.00
15094 4/15/2025 CHEM PRO LABORATORY INC WATER TREATMENT (CITYHALL/MAR) FY24-25
100620 52320 $187.95
CHECK TOTAL $187.95

5.2.b
Packet Pg. 37
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 15095 4/15/2025 CIVICPLUS LLC ANNUAL RENEWAL - CIVICPLUS SVC REQUEST FY 24-25
100230 52314 $11,403.97
CHECK TOTAL $11,403.97
15096 4/15/2025 COCO SUTZE CHENG INSTRUCTOR PAYMENT - FITNESS - WS25 100520 55320 $120.00 CHECK TOTAL $120.00
15097 4/15/2025 CRAFCO INC ROAD MAINTENANCE (SYCAMORE
PARK)
100655 51250 $2,007.97
CHECK TOTAL $2,007.97
15098 4/15/2025 CREATE & LEARN INC INSTRUCTOR PAYMENT - COMPUTER - WS 25
100520 55320 $161.40
CHECK TOTAL $161.40
15099 4/15/2025 CREATE A PARTY INC EARTH DAY RENTALS- TENT, TABLES, CHAIRS
250170 51200 $3,601.09
CHECK TOTAL $3,601.09
15100 4/15/2025 CT & T CONCRETE PAVING INC ROAD MAINTENANCE SERVICES 100655 55512 $7,135.00 4/15/2025 CT & T CONCRETE PAVING INC ROAD MAINTENANCE SERVICES 201655 55530 $11,760.00 4/15/2025 CT & T CONCRETE PAVING INC ROAD MAINTENANCE SERVICES (AREA4

SIDEWALK)
100655 55512 $227,571.22
CHECK TOTAL $246,466.22
15101 4/15/2025 CYNTHIA T QUAN PARKS AND RECREATION COMMISSION

MEETING STIPEND
100520 52525 $45.00
CHECK TOTAL $45.00
15102 4/15/2025 DAN CONTRACTOR CDBG HIP CONTRACTOR - GILLILAND 20878 MOONLAKE
225440 54900 $16,200.00
4/15/2025 DAN CONTRACTOR CDBG HIP CONTRACTOR - GILLILAND 20878 MOONLAKE
225440 54900 $1,800.00
CHECK TOTAL $18,000.00
15103 4/15/2025 DAVID JOSEPH WU PARKS AND RECREATION COMMISSION

MEETING STIPEND
100520 52525 $45.00
CHECK TOTAL $45.00
15104 4/15/2025 DDS LEARNING SYSTEMS INC INSTRUCTOR PAYMENT - ROBOTICS - WS 25 100520 55320 $90.00
CHECK TOTAL $90.00
15105 4/15/2025 DELTA DENTAL HMO DENTAL INSURANCE PREMIUM APR 2025
206 21105 $0.96

5.2.b
Packet Pg. 38
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 4/15/2025 DELTA DENTAL HMO DENTAL INSURANCE PREMIUM
APR 2025
207 21105 $0.96
4/15/2025 DELTA DENTAL HMO DENTAL INSURANCE PREMIUM
APR 2025
201 21105 $1.61
4/15/2025 DELTA DENTAL HMO DENTAL INSURANCE PREMIUM
APR 2025
250 21105 $36.36
4/15/2025 DELTA DENTAL HMO DENTAL INSURANCE PREMIUM
APR 2025
100 21105 $107.67
CHECK TOTAL $147.56
15106 4/15/2025 DELTA DENTAL INSURANCE

COMPANY

PPO DENTAL INSURANCE PREMIUM APR
2025
203 21105 $8.23
4/15/2025 DELTA DENTAL INSURANCE

COMPANY

PPO DENTAL INSURANCE PREMIUM APR
2025
204 21105 $8.23
4/15/2025 DELTA DENTAL INSURANCE

COMPANY

PPO DENTAL INSURANCE PREMIUM APR
2025
239 21105 $21.95
4/15/2025 DELTA DENTAL INSURANCE

COMPANY

PPO DENTAL INSURANCE PREMIUM APR
2025
241 21105 $21.95
4/15/2025 DELTA DENTAL INSURANCE

COMPANY

PPO DENTAL INSURANCE PREMIUM APR
2025
238 21105 $36.26
4/15/2025 DELTA DENTAL INSURANCE

COMPANY

PPO DENTAL INSURANCE PREMIUM APR
2025
201 21105 $67.70
4/15/2025 DELTA DENTAL INSURANCE

COMPANY

PPO DENTAL INSURANCE PREMIUM APR
2025
207 21105 $160.52
4/15/2025 DELTA DENTAL INSURANCE

COMPANY

PPO DENTAL INSURANCE PREMIUM APR
2025
250 21105 $210.99
4/15/2025 DELTA DENTAL INSURANCE

COMPANY

PPO DENTAL INSURANCE PREMIUM APR
2025
206 21105 $240.88
4/15/2025 DELTA DENTAL INSURANCE

COMPANY

PPO DENTAL INSURANCE PREMIUM APR
2025
100 21105 $5,022.63
CHECK TOTAL $5,799.34
15107 4/15/2025 DISCOVERY SCIENCE CENTER OF
ORANGE
EDUCATION SERVICES- FEBRUARY 250170 54900 $11,706.00
4/15/2025 DISCOVERY SCIENCE CENTER OF
ORANGE
EDUCATION SERVICES- MARCH 2025

WALNUT DISTRICT
250170 54900 $3,882.00
CHECK TOTAL $15,588.00
15108 4/15/2025 DIVISION OF THE STATE

ARCHITECT
DSA QRTLY REPORT - 1/25 TO 3/25 226 20602 $192.40
CHECK TOTAL $192.40

5.2.b
Packet Pg. 39
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 15109 4/15/2025 EDUARDO SALCIDO EARTH DAY DJ 250170 51200 $850.00 CHECK TOTAL $850.00
15110 4/15/2025 EXTERIOR PRODUCTS CORP REPAIRS PARKS - LIGHTING SERVICES 100630 52320 $13,735.11 CHECK TOTAL $13,735.11
15111 4/15/2025 FEHR & PEERS ON-CALL TRAFFIC ENGR - 11/30/24- 2/28/25
301610 56103 $1,809.40
4/15/2025 FEHR & PEERS ON-CALL ENGR - HAWKWOOD NTMP 100615 54410 $3,912.00 CHECK TOTAL $5,721.40
15112 4/15/2025 FIDUCIARY EXPERTS LLC FIDUCIARY OVERSIGHT QUARTERLY FEE 100220 54900 $2,000.00 CHECK TOTAL $2,000.00
15113 4/15/2025 FRANCOISE S ZAMBRA CONTRACT CLASS INSTRUCTOR -

FRANCOISE ZAMBRA
100520 55320 $108.00
CHECK TOTAL $108.00
15114 4/15/2025 GERALDINE KELLER INSTRUCTOR PAYMENT - CULINARY - WS25
100520 55320 $36.00
CHECK TOTAL $36.00
15115 4/15/2025 GO LIVE TECHNOLOGY INC ELM PROJECT MGMT - FEB 2025 503230 56135 $8,625.00 4/15/2025 GO LIVE TECHNOLOGY INC ELM PROJECT MGMT - MAR 2025 503230 56135 $9,250.00 CHECK TOTAL $17,875.00
15116 4/15/2025 GOTO COMMUNICATIONS INC CITYWIDE PHONE SERVICE - APR 2025 100230 52200 $3,078.65 CHECK TOTAL $3,078.65
15117 4/15/2025 HEART CHAN INSTRUCTOR PAYMENT - MEDITATION - WS25
100520 55320 $135.00
CHECK TOTAL $135.00
15118 4/15/2025 HEATHER JEN CHANG CONTRACT CLASS INSTRUCTOR - ART

CLASSES
100520 55320 $588.00
CHECK TOTAL $588.00
15119 4/15/2025 HELIX ENVIRONMENTAL

PLANNING INC
CANYON LOOP TRAIL RESTORATION 301630 56104 $2,292.86
4/15/2025 HELIX ENVIRONMENTAL

PLANNING INC
CANYON LOOP TRAIL RESTORATION 301630 56104 $2,395.40
4/15/2025 HELIX ENVIRONMENTAL

PLANNING INC
CANYON LOOP TRAIL RESTORATION 301630 56104 $6,586.55

5.2.b
Packet Pg. 40
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT CHECK TOTAL $11,274.81
15120 4/15/2025 HODGMAN ENTERPRISES PRINTING, MAILING SERVICES: SUMMER 2025 REC GUIDE
100240 52110 $11,000.02
4/15/2025 HODGMAN ENTERPRISES PRINTING AND MAILING OF MARCH 2025 NEWSLETTER
100240 52110 $3,470.42
CHECK TOTAL $14,470.44
15121 4/15/2025 IMAGEN INC GIVEAWAY ITEMS 100240 51400 $951.32 CHECK TOTAL $951.32
15122 4/15/2025 INTEGRUS LLC RICOH COPY CHARGES - 1/19/25- 2/18/25
100230 52314 $1,290.53
4/15/2025 INTEGRUS LLC RICOH COPY CHARGES - 2/19/25-
3/18/25
100230 52314 $628.31
CHECK TOTAL $1,918.84
15123 4/15/2025 ITERIS INC CS - ON-CALL TS TIMING SUPPORT - FEB 2025
207650 54410 $12,942.78
CHECK TOTAL $12,942.78
15124 4/15/2025 JAMES EVENT PRODUCTION INC DEPOSIT - ENTERTAINMENT FOR CONCERTS JULY 2
100520 55300 $2,970.00
4/15/2025 JAMES EVENT PRODUCTION INC DEPOSIT - ENTERTAINMENT FOR

HALLOWEEN PARTY
100520 55300 $1,450.00
4/15/2025 JAMES EVENT PRODUCTION INC DEPOSIT - ENTERTAINMENT/GAMES FOR

WINTER SNOW FEST
100520 55300 $9,900.00
4/15/2025 JAMES EVENT PRODUCTION INC DEPOSIT -EVENT DECOR/STAGING FOR

WINDMILL LIGHTING
100520 55300 $2,720.50
CHECK TOTAL $17,040.50
15125 4/15/2025 JYL GROUP INC INSTRUCTOR PAYMENT - FITNESS - WS25 100520 55320 $507.60 CHECK TOTAL $507.60
15126 4/15/2025 KEVIN D JONES PS - SR-57/SR-60 CONF FUNDING ADVOCACY - APR 2025
100615 54400 $4,000.00
CHECK TOTAL $4,000.00
15127 4/15/2025 KRZYSZTOF CHRIS BALASINSKI YOUTH BASKETBALL OFFICIALS 100520 55305 $2,129.00 CHECK TOTAL $2,129.00
15128 4/15/2025 LAW OFFICES OF ANGEL HO INC LEGAL SERVICES 100220 54900 $1,295.00 CHECK TOTAL $1,295.00

5.2.b
Packet Pg. 41
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 15129 4/15/2025 LIEBE SHERI-LYN INTRUCTOR PAYMENT - DANCE - WS25 100520 55320 $360.00 CHECK TOTAL $360.00
15130 4/15/2025 LOOMIS COURIER SERVICES - MARCH 2025 100210 54900 $748.62 4/15/2025 LOOMIS COURIER SERVICES - MARCH 2025 100510 54900 $1,453.54 CHECK TOTAL $2,202.16
15131 4/15/2025 LOS ANGELES COUNTY SHERIFF'S
DEPT
FY2024-25 LA COUNTY SHERIFF CAV
CHAPEL 01/2025
100310 55402 $7,910.41
4/15/2025 LOS ANGELES COUNTY SHERIFF'S
DEPT
FY2024-25 LA COUNTY SHERIFF
HELICOPTER 11/2024
100310 55402 $1,105.84
CHECK TOTAL $9,016.25
15132 4/15/2025 LOWE'S BUSINESS ACCOUNT OPERATING SUPPLY TOOLS (JKOLB032625)
100620 51300 $51.97
CHECK TOTAL $51.97
15133 4/15/2025 MELROSE CATERING INC SENIOR DANCE CATERING 24/25 100520 55310 $1,404.80 CHECK TOTAL $1,404.80
15134 4/15/2025 METROLINK METROLINK PASSES - MARCH 2025 206650 55610 $828.80 4/15/2025 METROLINK METROLINK PASSES - MARCH 2025 206650 55620 $3,315.20 CHECK TOTAL $4,144.00
15135 4/15/2025 MMASC MMASC MEMBERSHIP- TARA REYES 250170 52400 $125.00 CHECK TOTAL $125.00
15136 4/15/2025 MOSS CONSULTING CDBG HME IMPR ADMIN SVCS - JAN/FEB/MAR 2025
225440 54900 $25,050.00
CHECK TOTAL $25,050.00
15137 4/15/2025 MYERS & SONS HI-WAY SAFETY
INC

ROAD MAINTENANCE SUPPLIES
(JG040925)
100655 51250 $234.62
CHECK TOTAL $234.62
15138 4/15/2025 NATIONAL TRENCH SAFETY INC RENTAL EQUIP (KRAIL 040125-042825) 100655 51250 $607.35 CHECK TOTAL $607.35
15139 4/15/2025 NEXTECH SYSTEMS INC BATTERY BACKUP
PROCUREMENT/REPAIR - FY 24-25
100655 55536 $24,998.18
CHECK TOTAL $24,998.18
15140 4/15/2025 NORTH STAR CONSULTING INC CONSULTING SERVICES 100130 52500 $6,314.74

5.2.b
Packet Pg. 42
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT CHECK TOTAL $6,314.74
15141 4/15/2025 ONE TIME PAY VENDOR BRIGHT MAGPIE

CHARITABLE

FOUNDATION
FACILITY REFUND 100 20202 $100.00
CHECK TOTAL $100.00
15142 4/15/2025 ONE TIME PAY VENDOR CALIFORNIA NATIVE

PLANT SOCIETY
FACILITY REFUND 100 20202 $200.00
CHECK TOTAL $200.00
15143 4/15/2025 ONE TIME PAY VENDOR CHERYL PENAIA FACILITY REFUND 100 20202 $1,730.00 CHECK TOTAL $1,730.00
15144 4/15/2025 ONE TIME PAY VENDOR HEMA PATEL FACILITY REFUND 100 20202 $750.00 CHECK TOTAL $750.00
15145 4/15/2025 ONE TIME PAY VENDOR JAMES DUMONT FACILITY REFUND 100 20202 $1,200.00 CHECK TOTAL $1,200.00
15146 4/15/2025 ONE TIME PAY VENDOR JASMINE LIN FACILITY REFUND 100 20202 $200.00 CHECK TOTAL $200.00
15147 4/15/2025 ONE TIME PAY VENDOR JASON PHAM FACILTY REFUND 100 20202 $800.00 CHECK TOTAL $800.00
15148 4/15/2025 ONE TIME PAY VENDOR JAYANTILAL KESHAV FACILITY REFUND 100 20202 $1,041.39 CHECK TOTAL $1,041.39
15149 4/15/2025 ONE TIME PAY VENDOR JEANNE LEE FACILITY REFUND 100 20202 $131.28 CHECK TOTAL $131.28
15150 4/15/2025 ONE TIME PAY VENDOR JESSICA WANG RECREATION PROGRAM REFUND 100 20202 $29.75 CHECK TOTAL $29.75
15151 4/15/2025 ONE TIME PAY VENDOR KATHRYN

COUGHENOUR
FACILITY REFUND 100 20202 $750.00
CHECK TOTAL $750.00
15152 4/15/2025 ONE TIME PAY VENDOR LILLIAN WEI FACILITY REFUND 100 20202 $200.00 CHECK TOTAL $200.00
15153 4/15/2025 ONE TIME PAY VENDOR LING YANG FACILITY REFUND 100 20202 $100.45 CHECK TOTAL $100.45

5.2.b
Packet Pg. 43
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 15154 4/15/2025 ONE TIME PAY VENDOR MOSLEY WEALTH

MANAGEMENT
FACILITY REFUND 100 20202 $200.00
CHECK TOTAL $200.00
15155 4/15/2025 ONE TIME PAY VENDOR NICOLE SOTTO FACILITY REFUND 100 20202 $200.00 CHECK TOTAL $200.00
15156 4/15/2025 ONE TIME PAY VENDOR PANTERA ELEMENTARY
SCHOOL
FACILITY REFUND 100 20202 $750.00
CHECK TOTAL $750.00
15157 4/15/2025 ONE TIME PAY VENDOR POONUM CHATURVEDI FACILITY REFUND 100 20202 $200.00 CHECK TOTAL $200.00
15158 4/15/2025 ONE TIME PAY VENDOR PRISCILLA GALWEY FACILITY REFUND 100 20202 $100.00 CHECK TOTAL $100.00
15159 4/15/2025 ONE TIME PAY VENDOR ROSELINE SOREMEKUN FACILITY REFUND 100 20202 $1,450.00 4/15/2025 ONE TIME PAY VENDOR ROSELINE SOREMEKUN FACILITY REFUND 100 20202 $436.52 CHECK TOTAL $1,886.52
15160 4/15/2025 ONE TIME PAY VENDOR TATYANA WARREN FACILITY REFUND 100 20202 $200.00 CHECK TOTAL $200.00
15161 4/15/2025 ONE TIME PAY VENDOR VERENA TADROS FACILITY REFUND 100 20202 $512.72 CHECK TOTAL $512.72
15162 4/15/2025 ONE TIME PAY VENDOR CALIFORNIA

CONSTRUCTION &

ROOFING
REFUND PR24-1514 100 48010 $786.66
CHECK TOTAL $786.66
15163 4/15/2025 ONE TIME PAY VENDOR CPRS DISTRICT XIII CPRS DIST XIII AWARDS & INSTALLATION DINNER
100520 52410 $120.00
CHECK TOTAL $120.00
15164 4/15/2025 ONE TIME PAY VENDOR DIAMOND BAR

EVERGREEN CLUB

SENIOR CLUB LIABILITY INSURANCE

REIMBURSEMENT
225440 54900 $946.47
CHECK TOTAL $946.47
15165 4/15/2025 ONE TIME PAY VENDOR JI LEE APACONF REIMB - 3/28-3/31 100410 52415 $118.42 CHECK TOTAL $118.42
15166 4/15/2025 ONE TIME PAY VENDOR RAMONA ORTEGA DBC CANCELLATION REIMBURSEMENT 100 20202 $111.32

5.2.b
Packet Pg. 44
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT CHECK TOTAL $111.32
15167 4/15/2025 ONE TIME PAY VENDOR SAUL SANTIAGO DBC CANCELLATION REIMBURSEMENT 100 20202 $2,000.00 CHECK TOTAL $2,000.00
15168 4/15/2025 ONE TIME PAY VENDOR TEVERLY LAZENBY REFUND LC25-160 226 20602 $4.00 4/15/2025 ONE TIME PAY VENDOR TEVERLY LAZENBY REFUND LC25-160 100 48130 $345.08 CHECK TOTAL $349.08
15169 4/15/2025 ONE TIME PAY VENDOR ZAVARO INC REFUND PL2024-32 100 22107 $421.74 CHECK TOTAL $421.74
15170 4/15/2025 ONE TIME PAY VENDOR - CND
REFUND

CARLOS RUANO/

SOCAL ROOFING

SOLUTIONS
C&D REFUND- 23939 DECORAH RD 100 22105 $250.00
CHECK TOTAL $250.00
15171 4/15/2025 ONE TIME PAY VENDOR - CND
REFUND
OHAD HAREL C&D REFUND- 622 LOOKING GLASS DR 100 22105 $250.00 CHECK TOTAL $250.00
15172 4/15/2025 ONE TIME PAY VENDOR - CND
REFUND
PARK'S ROOFING C&D REFUND- 2551 CROOKED CREEK
DR
100 22105 $250.00
CHECK TOTAL $250.00
15173 4/15/2025 ONYX PAVING COMPANY INC RETENTION CONTRACT WITHHOLDING:
24000091
301 29004 $115.50
4/15/2025 ONYX PAVING COMPANY INC RETENTION CONTRACT WITHHOLDING:
24000091
301 29004 $432.73
4/15/2025 ONYX PAVING COMPANY INC RETENTION CONTRACT WITHHOLDING:
24000091
301 29004 $507.23
4/15/2025 ONYX PAVING COMPANY INC RETENTION CONTRACT WITHHOLDING:
24000091
301 29004 $589.52
4/15/2025 ONYX PAVING COMPANY INC RETENTION CONTRACT WITHHOLDING:
24000091
301 29004 $1,094.55
4/15/2025 ONYX PAVING COMPANY INC RETENTION CONTRACT WITHHOLDING:
24000091
301 29004 $3,776.91
4/15/2025 ONYX PAVING COMPANY INC RETENTION CONTRACT WITHHOLDING:
24000091
301 29004 $3,843.54
4/15/2025 ONYX PAVING COMPANY INC RETENTION CONTRACT WITHHOLDING:
24000091
301 29004 $3,843.55
4/15/2025 ONYX PAVING COMPANY INC RETENTION CONTRACT WITHHOLDING:
24000091
301 29004 $3,979.20

5.2.b
Packet Pg. 45
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 4/15/2025 ONYX PAVING COMPANY INC RETENTION CONTRACT WITHHOLDING:
24000091
301 29004 $4,270.80
4/15/2025 ONYX PAVING COMPANY INC RETENTION CONTRACT WITHHOLDING:
24000091
301 29004 $4,425.38
4/15/2025 ONYX PAVING COMPANY INC RETENTION CONTRACT WITHHOLDING:
24000091
301 29004 $8,510.02
4/15/2025 ONYX PAVING COMPANY INC RETENTION CONTRACT WITHHOLDING:
24000091
301 29004 $9,723.53
4/15/2025 ONYX PAVING COMPANY INC RETENTION CONTRACT WITHHOLDING:
24000091
301 29004 $12,578.46
4/15/2025 ONYX PAVING COMPANY INC RETENTION CONTRACT WITHHOLDING:
24000091
301 29004 $13,058.94
4/15/2025 ONYX PAVING COMPANY INC RETENTION CONTRACT WITHHOLDING:
24000091
301 29004 $14,133.35
4/15/2025 ONYX PAVING COMPANY INC RETENTION CONTRACT WITHHOLDING:
24000091
301 29004 $17,243.52
4/15/2025 ONYX PAVING COMPANY INC RETENTION CONTRACT WITHHOLDING:
24000091
301 29004 $31,708.38
4/15/2025 ONYX PAVING COMPANY INC RETENTION CONTRACT WITHHOLDING:
24000091
301 29004 $34,677.88
4/15/2025 ONYX PAVING COMPANY INC RETENTION CONTRACT WITHHOLDING:
24000091
301 29004 $36,858.48
4/15/2025 ONYX PAVING COMPANY INC RETENTION CONTRACT WITHHOLDING:
24000091
301 29004 $68,335.72
4/15/2025 ONYX PAVING COMPANY INC RETENTION CONTRACT WITHHOLDING:
24000091
301 29004 $206,796.34
CHECK TOTAL $480,503.53
15174 4/15/2025 PAPER RECYCLING &

SHREDDING
CITY HALL 2 CONSOLES 250170 55000 $105.00
CHECK TOTAL $105.00
15175 4/15/2025 PROTECTION ONE INC ALARM MONITOR EXT SVS (HERITAGE/040125-063025)
100630 52320 $239.04
4/15/2025 PROTECTION ONE INC ALARM MONITOR (HERITAGE/040125- 063025)
100630 52320 $184.99
CHECK TOTAL $424.03
15176 4/15/2025 PTM GENERAL ENGINEERING

SERVICES INC

CIP - INTERSECTION SAFETY

IMPROVEMENT
301610 56103 $251,355.00
CHECK TOTAL $251,355.00

5.2.b
Packet Pg. 46
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 15177 4/15/2025 PUBLIC STORAGE #23051 COMMUNITY RELATIONS OFFSITE STORAGE RENTAL-MAY25
100240 55000 $1,045.00
CHECK TOTAL $1,045.00
15178 4/15/2025 JAIME CASAS USED OIL OUTREACH AND ED

CONSULTANT- EARTH DAY
253180 54900 $960.00
CHECK TOTAL $960.00
15179 4/15/2025 REGIONAL TAP SERVICE CENTER FOOTHILL PASSES - MARCH 2025 206650 55610 $534.00 4/15/2025 REGIONAL TAP SERVICE CENTER FOOTHILL PASSES - MARCH 2025 206650 55620 $2,136.00 CHECK TOTAL $2,670.00
15180 4/15/2025 RETAIL MARKETING SERVICES INC CART RETRIEVAL SERVICES- FEBRUARY 250170 55000 $5.00 CHECK TOTAL $5.00
15181 4/15/2025 SAMAN MAHMOOD PARKS AND RECREATION COMMISSION

MEETING STIPEND
100520 52525 $45.00
CHECK TOTAL $45.00
15182 4/15/2025 SCHORR METALS INC DBC MAINTENANCE SUPPLIES (CG041025)
100510 52320 $2,965.80
CHECK TOTAL $2,965.80
15183 4/15/2025 SCMAF CONTRACT CLASS INSURANCE 100520 55320 $770.00 4/15/2025 SCMAF SCMAF MEMBERSHIP 2025 100520 52400 $425.00 CHECK TOTAL $1,195.00
15184 4/15/2025 SPECTRUM BUSINESS SUMMARY BILL - INTERNET/CITY HALL - 3/21/25
100230 54030 $1,741.56
4/15/2025 SPECTRUM BUSINESS CABLE TV SERVICES/DBC - APRIL 2025 100230 54030 $134.24 CHECK TOTAL $1,875.80
15185 4/15/2025 SPORT PINS INTERNATIONAL INC 36TH CITYHOOD ANNIVERSARY

COMMEMORATIVE PINS
100520 51200 $1,639.78
CHECK TOTAL $1,639.78
15186 4/15/2025 STANDARD INSURANCE

COMPANY

LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM APR 2025
203 21107 $1.99
4/15/2025 STANDARD INSURANCE

COMPANY

LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM APR 2025
204 21107 $1.99
4/15/2025 STANDARD INSURANCE

COMPANY

LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM APR 2025
239 21107 $2.35

5.2.b
Packet Pg. 47
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 4/15/2025 STANDARD INSURANCE

COMPANY

LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM APR 2025
241 21107 $2.35
4/15/2025 STANDARD INSURANCE

COMPANY

LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM APR 2025
238 21107 $3.40
4/15/2025 STANDARD INSURANCE

COMPANY

LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM APR 2025
203 21113 $4.21
4/15/2025 STANDARD INSURANCE

COMPANY

LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM APR 2025
204 21113 $4.21
4/15/2025 STANDARD INSURANCE

COMPANY

LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM APR 2025
239 21113 $8.44
4/15/2025 STANDARD INSURANCE

COMPANY

LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM APR 2025
241 21113 $8.44
4/15/2025 STANDARD INSURANCE

COMPANY

LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM APR 2025
238 21113 $13.29
4/15/2025 STANDARD INSURANCE

COMPANY

LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM APR 2025
207 21107 $17.34
4/15/2025 STANDARD INSURANCE

COMPANY

LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM APR 2025
201 21113 $31.61
4/15/2025 STANDARD INSURANCE

COMPANY

LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM APR 2025
201 21107 $32.62
4/15/2025 STANDARD INSURANCE

COMPANY

LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM APR 2025
206 21107 $48.33
4/15/2025 STANDARD INSURANCE

COMPANY

LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM APR 2025
207 21113 $59.07
4/15/2025 STANDARD INSURANCE

COMPANY

LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM APR 2025
206 21113 $89.43
4/15/2025 STANDARD INSURANCE

COMPANY

LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM APR 2025
250 21107 $105.13
4/15/2025 STANDARD INSURANCE

COMPANY

LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM APR 2025
250 21113 $132.29
4/15/2025 STANDARD INSURANCE

COMPANY

LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM APR 2025
100 21107 $1,706.34
4/15/2025 STANDARD INSURANCE

COMPANY

LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM APR 2025
100 21113 $2,362.12
CHECK TOTAL $4,634.95
15187 4/15/2025 TALEWISE LLC DAY CAMP ENTERTAINMENT - JUNE 4, 2025
100520 55315 $400.00
4/15/2025 TALEWISE LLC DAY CAMP ENTERTAINMENT - JUNE 11, 2025
100520 55315 $400.00

5.2.b
Packet Pg. 48
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT CHECK TOTAL $800.00
15188 4/15/2025 TENNIS ANYONE INC CONTRACT CLASSES TENNIS SERVIC 100520 55320 $5,374.44 CHECK TOTAL $5,374.44
15189 4/15/2025 THE SAN GABRIEL VALLEY

NEWSPAPER GR
LEGAL AD - NOTICE TO BIDDERS/AREA 4

PROJECT
100610 52160 $565.68
CHECK TOTAL $565.68
15190 4/15/2025 THE TAIT GROUP INC PS - ENGR/VARIOUS TRAFFIC-RELATED PROJ - MAR 2025
100615 54410 $2,500.00
CHECK TOTAL $2,500.00
15191 4/15/2025 TORTI GALLAS AND PARTNERS
INC

TOWN CENTER SPECIFIC PLAN - MARCH
2025
103410 54900 $5,084.75
CHECK TOTAL $5,084.75
15192 4/15/2025 TYLER TECHNOLOGIES INC ELM PROJECT MGMT HOURS - 2/11/25 503230 56135 $800.00 4/15/2025 TYLER TECHNOLOGIES INC ELM PROJECT MGMT HOURS - 3/11/25- 3/13/25
503230 56135 $5,600.00
4/15/2025 TYLER TECHNOLOGIES INC ELM PROJECT MGMT HOURS - 3/18/25- 3/20/25
503230 56135 $4,800.00
4/15/2025 TYLER TECHNOLOGIES INC ELM PROJECT MGMT. - 2/11/25-2/13/25 503230 56135 $4,800.00 4/15/2025 TYLER TECHNOLOGIES INC ELM PROJECT MGMT HOURS - 3/25/25- 3/27/25
503230 56135 $5,600.00
4/15/2025 TYLER TECHNOLOGIES INC ELM PROJECT MGMT HOURS - 4/3/25 503230 56135 $800.00 CHECK TOTAL $22,400.00
15193 4/15/2025 ULINE INC DBC EQUIPMENT 100510 51300 $1,858.82 4/15/2025 ULINE INC FY2024-25 EMERGENCY PREP SUPPLIES 100350 51200 $822.25 CHECK TOTAL $2,681.07
15194 4/15/2025 VALLEY VISTA SERVICES, INC. STREET SWEEPING SERVICES (030125- 033125)
100655 55510 $9,065.40
CHECK TOTAL $9,065.40
15195 4/15/2025 VERIZON WIRELESS WIRELESS PHONE SERVICE - 2/17/25- 3/16/25
100230 52200 $2,282.97
CHECK TOTAL $2,282.97
15196 4/15/2025 VIRAMONTES EXPRESS INC COMPOST/MULCH HAULING SERVICESMARCH250170 55000 $389.85 CHECK TOTAL $389.85

5.2.b
Packet Pg. 49
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 15197 4/15/2025 VISION SERVICE PLAN VISION INSURANCE PREMIUM APRIL 2025
203 21108 $3.22
4/15/2025 VISION SERVICE PLAN VISION INSURANCE PREMIUM APRIL 2025
204 21108 $3.22
4/15/2025 VISION SERVICE PLAN VISION INSURANCE PREMIUM APRIL 2025
239 21108 $7.20
4/15/2025 VISION SERVICE PLAN VISION INSURANCE PREMIUM APRIL 2025
241 21108 $7.20
4/15/2025 VISION SERVICE PLAN VISION INSURANCE PREMIUM APRIL 2025
238 21108 $12.29
4/15/2025 VISION SERVICE PLAN VISION INSURANCE PREMIUM APRIL 2025
201 21108 $25.83
4/15/2025 VISION SERVICE PLAN VISION INSURANCE PREMIUM APRIL 2025
207 21108 $58.16
4/15/2025 VISION SERVICE PLAN VISION INSURANCE PREMIUM APRIL 2025
206 21108 $103.46
4/15/2025 VISION SERVICE PLAN VISION INSURANCE PREMIUM APRIL 2025
250 21108 $107.09
4/15/2025 VISION SERVICE PLAN VISION INSURANCE PREMIUM APRIL 2025
100 21108 $1,930.67
CHECK TOTAL $2,258.34
15198 4/15/2025 WW GRAINGER INC TV CART WHEELS 100510 51200 $108.06 CHECK TOTAL $108.06
15199 4/15/2025 WANSEO CHUNG CONTRACT CLASS INSTRUCTOR -

WANSEO CHUNG
100520 55320 $518.40
CHECK TOTAL $518.40
15200 4/15/2025 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES - DBC 100510 51210 $348.10 4/15/2025 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES - HERITAGE PARK 100630 51200 $184.04 CHECK TOTAL $532.14
15201 4/15/2025 WEST COAST ARBORISTS INC CITYWIDE TREE MAINTENANCE (030125- 031525)
100645 55522 $31,115.00
CHECK TOTAL $31,115.00
15202 4/15/2025 WESTERN A/V ACS REPLACEMENT & EXPANSION PROJ - CHANGE ORDER
503230 56130 $4,998.74
4/15/2025 WESTERN A/V ACS REPLACEMENT & EXPANSION

PROJECT
503230 56130 $13,130.81

5.2.b
Packet Pg. 50
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT CHECK TOTAL $18,129.55
15203 4/15/2025 WISCONSIN QUICK LUBE INC FLEET VEHICLE MAINTENANCE (LIC#1442563) GC032625
502630 52312 $228.40
CHECK TOTAL $228.40
15204 4/15/2025 YUNEX CORP TS MAINTENANCE - MAR 2025 207650 55536 $5,540.00 4/15/2025 YUNEX CORP TS MAINT/RESPONSE - MAR 2025 207650 55536 $8,572.56 CHECK TOTAL $14,112.56
15205 4/15/2025 ZONES IT SOLUTIONS INC NEW CISCO SWITCH FOR DBC 100230 52314 $694.24 4/15/2025 ZONES IT SOLUTIONS INC REQUIRED CISCO DNA SUBSCRIPTION

FOR DBC SWITCH
100230 52314 $1,769.41
CHECK TOTAL $2,463.65
15206 4/21/2025 SOUTHERN CALIFORNIA EDISON 3334 1/2 BREA CYN RD (022125-32325) 100630 52210 $95.34 CHECK TOTAL $95.34
15208 4/21/2025 SOUTHERN CALIFORNIA EDISON CITYHALL(031425-041325) 100620 52210 $13,161.11 CHECK TOTAL $13,161.11
15209 4/22/2025 SOUTHERN CALIFORNIA EDISON GS-1 - 1215 S BREA CYN - GS-1 100655 52210 $28.30 CHECK TOTAL $28.30
15210 4/22/2025 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 1450 BRIDGEGATE/ETC - TC-1
100655 52210 $495.82
CHECK TOTAL $495.82
15211 4/22/2025 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 1611 S. BREA CYN - TC-1
100655 52210 $73.40
CHECK TOTAL $73.40
15212 4/22/2025 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 801 S LEMON AVE/ETC - TC-1
100655 52210 $313.10
CHECK TOTAL $313.10
15213 4/28/2025 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 21010 WASHINGTON AVE - TC-1
100655 52210 $115.88
CHECK TOTAL $115.88
15214 4/28/2025 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 22805 GOLDEN SPRINGS/ETC - TC-1
100655 52210 $3,303.54
CHECK TOTAL $3,303.54

5.2.b
Packet Pg. 51
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 15215 4/28/2025 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - BREA CYN/FALLOWFIELD/ETC - TC-1
100655 52210 $216.07
CHECK TOTAL $216.07
15216 4/28/2025 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 1798 DBB/22566 GLDN SPRGS - TC-1
100655 52210 $205.36
CHECK TOTAL $205.36
15217 4/28/2025 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 2201 DBB PED - TC1100655 52210 $31.04 CHECK TOTAL $31.04
15218 4/25/2025 TASC FLEX SPENDING MEDICAL/CHILDCARE
04/25/2025
201 21118 $2.31
4/25/2025 TASC FLEX SPENDING MEDICAL/CHILDCARE
04/25/2025
238 21118 $7.02
4/25/2025 TASC FLEX SPENDING MEDICAL/CHILDCARE
04/25/2025
239 21118 $7.02
4/25/2025 TASC FLEX SPENDING MEDICAL/CHILDCARE
04/25/2025
241 21118 $7.02
4/25/2025 TASC FLEX SPENDING MEDICAL/CHILDCARE
04/25/2025
207 21118 $11.06
4/25/2025 TASC FLEX SPENDING MEDICAL/CHILDCARE
04/25/2025
250 21118 $18.46
4/25/2025 TASC FLEX SPENDING MEDICAL/CHILDCARE
04/25/2025
206 21118 $98.47
4/25/2025 TASC FLEX SPENDING MEDICAL/CHILDCARE
04/25/2025
100 21118 $2,077.40
CHECK TOTAL $2,228.76
15219 4/25/2025 VANTAGEPOINT TRNSFR AGNTS303248DEFERRED COMP

CONTRIBUTIONS/LOAN PYMTS
04/25/2025
239 21109 $119.23
4/25/2025 VANTAGEPOINT TRNSFR AGNTS303248DEFERRED COMP

CONTRIBUTIONS/LOAN PYMTS
04/25/2025
241 21109 $119.23
4/25/2025 VANTAGEPOINT TRNSFR AGNTS303248DEFERRED COMP

CONTRIBUTIONS/LOAN PYMTS
04/25/2025
201 21109 $146.83
4/25/2025 VANTAGEPOINT TRNSFR AGNTS303248DEFERRED COMP

CONTRIBUTIONS/LOAN PYMTS
04/25/2025
238 21109 $238.46

5.2.b
Packet Pg. 52
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 4/25/2025 VANTAGEPOINT TRNSFR AGNTS303248DEFERRED COMP

CONTRIBUTIONS/LOAN PYMTS
04/25/2025
207 21109 $379.97
4/25/2025 VANTAGEPOINT TRNSFR AGNTS303248DEFERRED COMP

CONTRIBUTIONS/LOAN PYMTS
04/25/2025
250 21109 $397.85
4/25/2025 VANTAGEPOINT TRNSFR AGNTS303248DEFERRED COMP

CONTRIBUTIONS/LOAN PYMTS
04/25/2025
206 21109 $454.17
4/25/2025 VANTAGEPOINT TRNSFR AGNTS303248DEFERRED COMP

CONTRIBUTIONS/LOAN PYMTS
04/25/2025
100 21109 $14,361.59
CHECK TOTAL $16,217.33
15220 4/25/2025 CALPERS PENSION CONTRIBUTION 4/5/25-4/18/25 & 4/01-4/30/25
204 21110 $85.46
4/25/2025 CALPERS PENSION CONTRIBUTION 4/5/25-4/18/25
& 4/01-4/30/25
203 21110 $149.56
4/25/2025 CALPERS PENSION CONTRIBUTION 4/5/25-4/18/25
& 4/01-4/30/25
239 21110 $172.13
4/25/2025 CALPERS PENSION CONTRIBUTION 4/5/25-4/18/25
& 4/01-4/30/25
241 21110 $172.13
4/25/2025 CALPERS PENSION CONTRIBUTION 4/5/25-4/18/25
& 4/01-4/30/25
238 21110 $260.41
4/25/2025 CALPERS PENSION CONTRIBUTION 4/5/25-4/18/25
& 4/01-4/30/25
201 21110 $597.57
4/25/2025 CALPERS PENSION CONTRIBUTION 4/5/25-4/18/25
& 4/01-4/30/25
207 21110 $1,143.29
4/25/2025 CALPERS PENSION CONTRIBUTION 4/5/25-4/18/25
& 4/01-4/30/25
206 21110 $1,694.08
4/25/2025 CALPERS PENSION CONTRIBUTION 4/5/25-4/18/25
& 4/01-4/30/25
250 21110 $2,206.26
4/25/2025 CALPERS PENSION CONTRIBUTION 4/5/25-4/18/25
& 4/01-4/30/25
100 21110 $44,603.51
CHECK TOTAL $51,084.40
15221 4/29/2025 AARP RECREATION PROGRAM PAYMENT -
AARP
100520 55310 $105.00
CHECK TOTAL $105.00
15222 4/29/2025 ABOUND FOOD CARE FOOD RECOVERY SERVICES- MARCH 2025
250170 54900 $1,632.25

5.2.b
Packet Pg. 53
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT CHECK TOTAL $1,632.25
15223 4/29/2025 AIRGAS INC ARGON CYLINDER REFILL (030125- 033125)
100630 51200 $33.36
CHECK TOTAL $33.36
15224 4/29/2025 ALL CITY MANAGEMENT

SERVICES INC
CROSSING GUARD SERVICES - 3/30/25-
4/12/25
100310 55412 $11,874.60
CHECK TOTAL $11,874.60
15225 4/29/2025 ALLIANT INSURANCE SERVICES
INC
EARTH DAY VENDOR INSURANCE 250170 57220 $1,012.00
CHECK TOTAL $1,012.00
15226 4/29/2025 ATKINSON, ANDELSON, LOYA,

RUUD & ROMO
LEGAL FEES 100220 54900 $2,974.13
CHECK TOTAL $2,974.13
15227 4/29/2025 ATLA SOLIMAN PRINTING: RECREATION REGISTRATION

UPDATES POSTCARD
100240 52160 $585.13
CHECK TOTAL $585.13
15228 4/29/2025 ROBYN A BECKWITH INTERIOR PLANT SERVICE (APRIL2025) 100510 52320 $275.00 4/29/2025 ROBYN A BECKWITH INTERIOR PLANT SERVICE (APRIL2025) 100620 52320 $380.00 CHECK TOTAL $655.00
15229 4/29/2025 BELLFLOWER AUTOMOTIVE INC FLEET VEHICLE MAINTENENCE (LIC#1479428)
502630 52312 $4,367.03
4/29/2025 BELLFLOWER AUTOMOTIVE INC FLEET VEHICLE MAINTENANCE (LIC#1363853)
502630 52312 $1,419.48
4/29/2025 BELLFLOWER AUTOMOTIVE INC FLEET VEHICLE MAINTENANCE (LIC#1407074)
502655 52312 $1,283.50
CHECK TOTAL $7,070.01
15230 4/29/2025 CALIFORNIA BUILDING

STANDARDS COMMISSION
BSASRF FEE - OCT - DEC 2024 100 48160 ($40.66)
4/29/2025 CALIFORNIA BUILDING

STANDARDS COMMISSION
BSASRF FEE - OCT - DEC 2024 100 20604 $406.64
4/29/2025 CALIFORNIA BUILDING

STANDARDS COMMISSION
BSASRF FEES - JAN - MAR 2025 100 48160 ($41.94)
4/29/2025 CALIFORNIA BUILDING

STANDARDS COMMISSION
BSASRF FEES - JAN - MAR 2025 100 20604 $419.45
4/29/2025 CALIFORNIA BUILDING

STANDARDS COMMISSION
BSASRF FEES - JUL - SEPT 2024 100 48160 ($41.89)

5.2.b
Packet Pg. 54
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 4/29/2025 CALIFORNIA BUILDING

STANDARDS COMMISSION
BSASRF FEES - JUL - SEPT 2024 100 20604 $418.99
CHECK TOTAL $1,120.59
15231 4/29/2025 CDW GOVERNMENT ANNUAL RENEWAL - GFI LAN GUARD FY 24-25
100230 52314 $3,540.58
CHECK TOTAL $3,540.58
15232 4/29/2025 CITY OF INDUSTRY GRAND/GSD INTERSECTION ENHANCE 301610 56105 $1,122,904.52 CHECK TOTAL $1,122,904.52
15233 4/29/2025 COLLEY AUTO CARS INC VEHICLE MAINTENANCE (LIC#1407074) 502655 52312 $27.39 CHECK TOTAL $27.39
15234 4/29/2025 DAPEER ROSENBLIT & LITVAK LLP CODE ENFC CITY PROSECUTOR - MAR 2025
100120 54024 $1,320.00
CHECK TOTAL $1,320.00
15235 4/29/2025 DAVID EVANS AND ASSOCIATES
INC
LANDSCAPE PLAN CHECKING SERVICES 100 22107 $515.40
4/29/2025 DAVID EVANS AND ASSOCIATES
INC
LANDSCAPE PLAN CHECKING SERVICES 100 22107 $548.40
4/29/2025 DAVID EVANS AND ASSOCIATES
INC
LANDSCAPE PLAN CHECKING SERVICES 100 22107 $690.60
4/29/2025 DAVID EVANS AND ASSOCIATES
INC
LANDSCAPE PLAN CHECKING SERVICES 100 22107 $742.50
CHECK TOTAL $2,496.90
15236 4/29/2025 DEPARTMENT OF

CONSERVATION
SMIP FEES - OCT - DEC 2024 100 48170 ($85.22)
4/29/2025 DEPARTMENT OF

CONSERVATION
SMIP FEES - OCT - DEC 2024 100 20603 $1,704.42
4/29/2025 DEPARTMENT OF

CONSERVATION
SMIP FEES - JAN - MAR 2025 100 48170 ($95.86)
4/29/2025 DEPARTMENT OF

CONSERVATION
SMIP FEES - JAN - MAR 2025 100 20603 $1,917.22
4/29/2025 DEPARTMENT OF

CONSERVATION
SMIP FEES - JUL - SEPT 2024 100 48170 ($91.58)
4/29/2025 DEPARTMENT OF

CONSERVATION
SMIP FEES - JUL - SEPT 2024 100 20603 $1,831.69
CHECK TOTAL $5,180.67
15237 4/29/2025 DIAMOND BAR FRIENDS OF THE

LIBRARY
31ST ANNUAL WINE SOIRÉE 101110 52600 $2,500.00

5.2.b
Packet Pg. 55
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT CHECK TOTAL $2,500.00
15238 4/29/2025 DIANA CHO & ASSOCIATES CDBG CONSULTANT - AREA 5 ADA

CURB RAMP ADMIN
225610 56101 $1,062.50
4/29/2025 DIANA CHO & ASSOCIATES CDBG CONSULTANT - AREA 5 ADA

CURB RAMP ADMIN
225610 56101 $552.50
4/29/2025 DIANA CHO & ASSOCIATES CDBG CONSULTANT - AREA 5 ADA

CURB RAMP ADMIN
225610 56101 $1,296.25
4/29/2025 DIANA CHO & ASSOCIATES CDBG-SNR. SVCS ADMIN COSTS 225440 54900 $340.00 CHECK TOTAL $3,251.25
15239 4/29/2025 DS SERVICES OF AMERICA INC WATER SERVICE (CITYHALL) 100620 51200 $809.90 CHECK TOTAL $809.90
15240 4/29/2025 DUNN EDWARDS CORPORATION ROAD MAINT & DBC SUPPLIES (CG040925)100655 51250 $30.65 4/29/2025 DUNN EDWARDS CORPORATION ROAD MAINT & DBC SUPPLIES (CG040925)100510 52320 $141.71 CHECK TOTAL $172.36
15241 4/29/2025 ECOFERT INC FERTILIZER INJECT SYS (PARKS-MAR2025) FY24-25
100630 52320 $1,207.00
CHECK TOTAL $1,207.00
15242 4/29/2025 EXTERIOR PRODUCTS CORP LIGHTING MAINT (PARKS) 100630 52320 $6,841.75 CHECK TOTAL $6,841.75
15243 4/29/2025 FEDERAL EXPRESS

CORPORATION
SHIPPING CHARGES 100520 51200 $43.84
CHECK TOTAL $43.84
15244 4/29/2025 FEHR & PEERS CUP PARKING STUDY 100 22107 $2,106.00 CHECK TOTAL $2,106.00
15245 4/29/2025 FRONTIER COMMUNICATIONS
CORP

SUMMARY BILL/INTERNET SERVICE - APR
2025
100230 54030 $478.18
4/29/2025 FRONTIER COMMUNICATIONS
CORP

SUMMARY BILL/INTERNET SERVICE - APR
2025
100230 54030 $811.25
CHECK TOTAL $1,289.43
15246 4/29/2025 GARY TOSHIHIKO BUSTEED T&T COMMISSION STIPEND - DEC 2024 100610 52525 $45.00 CHECK TOTAL $45.00

5.2.b
Packet Pg. 56
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 15247 4/29/2025 GERALDINE KELLER INSTRUCTOR PAYMENT - CULINARY - WS25
100520 55320 $90.00
CHECK TOTAL $90.00
15248 4/29/2025 HANSON BRIDGETT LLP LEGAL SERVICES - SEWER DISTRICT 100120 54022 $7,660.00 CHECK TOTAL $7,660.00
15249 4/29/2025 HIRSCH PIPE & SUPPLY INC OPERATING SUPPLIES (JW0400325) 100630 51200 $2,146.01 CHECK TOTAL $2,146.01
15250 4/29/2025 HOME DEPOT CREDIT SERVICES PARK MAINT SUPPLIES (JK041025) 100630 52320 $27.13 4/29/2025 HOME DEPOT CREDIT SERVICES PARK MAINTENANCE SUPPLIES (JK041725)100630 52320 $60.05 CHECK TOTAL $87.18
15251 4/29/2025 HUMANE SOCIETY OF POMONA

VALLEY INC

ANIMAL CONTROL SERVICES IN MARCH
2025
100340 55404 $39,832.08
CHECK TOTAL $39,832.08
15252 4/29/2025 INTEGRUS LLC RICOH COPY CHARGES - 3/19/25- 4/18/25
100230 52314 $747.13
CHECK TOTAL $747.13
15253 4/29/2025 INTERIOR OFFICE SOLUTIONS INC PW INTERIOR WORKSPACE AT VACANT

CUBICLE
100620 56120 $3,305.03
CHECK TOTAL $3,305.03
15254 4/29/2025 IRIS GROUP HOLDINGS LLC CITYHALL - ALARM MONITOR EXTD SVS (042924-052825)
100620 52320 $45.50
CHECK TOTAL $45.50
15255 4/29/2025 JOE A GONSALVES & SON INC PROFESSIONAL SERVICES STATE

LOBBYIST
100130 54900 $2,500.00
CHECK TOTAL $2,500.00
15256 4/29/2025 JOHN L HUNTER & ASSOC INC NPDES PROFESSIONAL SERVICES - JULY 2024
201610 54200 $930.00
4/29/2025 JOHN L HUNTER & ASSOC INC NPDES PROFESSIONAL SERVICES - AUG 2024
201610 54200 $1,262.50
4/29/2025 JOHN L HUNTER & ASSOC INC NPDES PROFESSIONAL SERVICES - OCT 2024
201610 54200 $1,889.27
4/29/2025 JOHN L HUNTER & ASSOC INC NPDES PROFESSIONAL SERVICES - NOV 2024
201610 54200 $668.75

5.2.b
Packet Pg. 57
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 4/29/2025 JOHN L HUNTER & ASSOC INC NPDES PROFESSIONAL SERVICES - DEC 2024
201610 54200 $1,553.75
4/29/2025 JOHN L HUNTER & ASSOC INC NPDES PROFESSIONAL SERVICES - JAN 2025
201610 54200 $1,777.50
4/29/2025 JOHN L HUNTER & ASSOC INC NPDES LAND DEVELOPMENT - JULY 2024 201610 54200 $337.50 4/29/2025 JOHN L HUNTER & ASSOC INC NPDES LAND DEVELOPMENT - JULY 2024 100 22109 $41.25 4/29/2025 JOHN L HUNTER & ASSOC INC NPDES LAND DEVELOPMENT - JULY 2024 100 22109 $135.00 4/29/2025 JOHN L HUNTER & ASSOC INC NPDES LAND DEVELOPMENT - AUG 2024 100 22109 $202.50 4/29/2025 JOHN L HUNTER & ASSOC INC NPDES LAND DEVELOPMENT - OCT 2024 201610 54200 $187.50 4/29/2025 JOHN L HUNTER & ASSOC INC NPDES LAND DEVELOPMENT - OCT 2024 100 22109 $125.00 4/29/2025 JOHN L HUNTER & ASSOC INC NPDES LAND DEVELOPMENT - OCT 2024 100 22109 $211.25 4/29/2025 JOHN L HUNTER & ASSOC INC NPDES LAND DEVELOPMENT - OCT 2024 100 22109 $232.50 4/29/2025 JOHN L HUNTER & ASSOC INC NPDES LAND DEVELOPMENT - NOV 2024 100 22109 $125.00 4/29/2025 JOHN L HUNTER & ASSOC INC NPDES LAND DEVELOPMENT - NOV 2024 100 22109 $623.75 4/29/2025 JOHN L HUNTER & ASSOC INC NPDES LAND DEVELOPMENT - DEC 2024 100 22109 $125.00 4/29/2025 JOHN L HUNTER & ASSOC INC NPDES LAND DEVELOPMENT - JAN 2025 100 22109 $170.00 CHECK TOTAL $10,598.02
15257 4/29/2025 LA COUNTY ASSESSOR OFFICE SBF ABSTRACT - MAR 2025 100230 52314 $200.00 CHECK TOTAL $200.00
15258 4/29/2025 LANCE SOLL & LUNGHARD LLP PROF. SVCS - 2025 GOVERNMENT AUDIT 100210 54010 $12,865.00 CHECK TOTAL $12,865.00
15259 4/29/2025 LANDS' END INC BANKS CHARGES FEE 100210 52255 $20.00 CHECK TOTAL $20.00
15260 4/29/2025 LOCAL AGENCY ENGINEERING

ASSOCIATES INC

PS- ON-CALL ENGR/ARCHITECTURAL
SVCS - DEC 2024
100615 54400 $1,620.00
4/29/2025 LOCAL AGENCY ENGINEERING

ASSOCIATES INC

PS- ON-CALL ENGR/ARCHITECTURAL
SVCS - DEC 2024
207615 54400 $4,937.50
4/29/2025 LOCAL AGENCY ENGINEERING

ASSOCIATES INC

PS- ON-CALL ENGR/ARCHITECTURAL
SVCS - DEC 2024
301630 56104 $16,518.00
4/29/2025 LOCAL AGENCY ENGINEERING

ASSOCIATES INC

PS- ON-CALL ENGR/ARCHITECTURAL
SVCS - JAN 2025
100615 54400 $900.00

5.2.b
Packet Pg. 58
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 4/29/2025 LOCAL AGENCY ENGINEERING

ASSOCIATES INC

PS- ON-CALL ENGR/ARCHITECTURAL
SVCS - JAN 2025
207615 54400 $4,517.50
4/29/2025 LOCAL AGENCY ENGINEERING

ASSOCIATES INC

PS- ON-CALL ENGR/ARCHITECTURAL
SVCS - JAN 2025
301630 56104 $13,538.50
4/29/2025 LOCAL AGENCY ENGINEERING

ASSOCIATES INC

PS- ON-CALL ENGR/ARCHITECTURAL
SVCS - FEB 2025
100615 54400 $180.00
4/29/2025 LOCAL AGENCY ENGINEERING

ASSOCIATES INC

PS- ON-CALL ENGR/ARCHITECTURAL
SVCS - FEB 2025
207615 54400 $450.00
4/29/2025 LOCAL AGENCY ENGINEERING

ASSOCIATES INC

PS- ON-CALL ENGR/ARCHITECTURAL
SVCS - FEB 2025
301630 56104 $775.00
4/29/2025 LOCAL AGENCY ENGINEERING

ASSOCIATES INC

PS- ON-CALL ENGR/ARCHITECTURAL
SVCS - MAR 2025
301630 56104 $50.00
4/29/2025 LOCAL AGENCY ENGINEERING

ASSOCIATES INC

PS- ON-CALL ENGR/ARCHITECTURAL
SVCS - MAR 2025
100615 54400 $540.00
4/29/2025 LOCAL AGENCY ENGINEERING

ASSOCIATES INC

PS- ON-CALL ENGR/ARCHITECTURAL
SVCS - MAR 2025
207615 54400 $1,386.25
CHECK TOTAL $45,412.75
15261 4/29/2025 LOS ANGELES COUNTY PUBLIC
WORKS

SYCAMORE CYN PARK-SUMP PUMP
(INSPECT: 12/24-03/25)
100630 52320 $1,336.23
CHECK TOTAL $1,336.23
15262 4/29/2025 LOWE'S BUSINESS ACCOUNT OPERATING SUPPLIES (PARKS/CG040125)
100630 52320 $122.79
4/29/2025 LOWE'S BUSINESS ACCOUNT PARK MAINT (CG-040225) 100630 52320 $111.93 4/29/2025 LOWE'S BUSINESS ACCOUNT PARK MAINT (CG-040225) 100630 52320 $30.69 CHECK TOTAL $265.41
15263 4/29/2025 MANISHA SULAKHE T&T COMMISSION STIPEND - DEC 2024 100610 52525 $45.00 CHECK TOTAL $45.00
15264 4/29/2025 MARY BASHFORD HIP PLHA CONTRACTOR 547 N. PLATINA

DRIVE -SALATA
224440 54900 $16,990.00
4/29/2025 MARY BASHFORD HIP PLHA CONTRACTOR 547 N. PLATINA

DRIVE -SALATA
224440 54900 $1,888.00
CHECK TOTAL $18,878.00
15265 4/29/2025 MCE CORPORATION LANDSCAPE MAINTENANCE
(LLAD38/39/41-MARCH2025)
241641 55524 $5,623.27
4/29/2025 MCE CORPORATION LANDSCAPE MAINTENANCE
(LLAD38/39/41-MARCH2025)
239639 55524 $13,715.50

5.2.b
Packet Pg. 59
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 4/29/2025 MCE CORPORATION LANDSCAPE MAINTENANCE
(LLAD38/39/41-MARCH2025)
238638 55524 $16,460.60
4/29/2025 MCE CORPORATION ROAD MAINTENANCE SERVICES
(MARCH2025)
201655 55530 $3,018.60
4/29/2025 MCE CORPORATION ROAD MAINTENANCE SERVICES
(MARCH2025)
100655 55530 $4,462.29
4/29/2025 MCE CORPORATION ROAD MAINTENANCE SERVICES
(MARCH2025)
100655 55528 $9,015.00
CHECK TOTAL $52,295.26
15266 4/29/2025 MOBILE RELAY ASSOCIATES INC RECURRING SERVICES FOR EMERGENCY

PREPARDNESS
100350 52300 $78.75
CHECK TOTAL $78.75
15267 4/29/2025 NATIONAL TRENCH SAFETY INC RENTAL EQUIP (KRAIL 041125- 050825)GS&SG
100655 51250 $455.52
CHECK TOTAL $455.52
15268 4/29/2025 NETFILE INC ANNUAL RENEWAL - NETFILE - FY 24-25 100230 52314 $4,300.00 CHECK TOTAL $4,300.00
15269 4/29/2025 NORTH AMERICAN YOUTH

ACTIVITIES LLC

CONTRACT CLASS INSTRUCTOR -
SOCCER
100520 55320 $1,184.40
CHECK TOTAL $1,184.40
15270 4/29/2025 OCCUPATIONAL HEALTH

CENTERS OF CALIFORNIA
PRE-EMPLOYMENT PHYSICAL FEES 100220 52510 $473.00
CHECK TOTAL $473.00
15271 4/29/2025 ONE TIME PAY VENDOR CHRISTINE ATTEW RECREATION REFUND 100 20202 $245.00 CHECK TOTAL $245.00
15272 4/29/2025 ONE TIME PAY VENDOR CONNIE CRAWFORD RECREATION PROGRAM REFUND 100 20202 $20.00 CHECK TOTAL $20.00
15273 4/29/2025 ONE TIME PAY VENDOR DIAMOND BAR

COMMUNITY

FOUNDATION
FACILITY REFUND 100 20202 $1,161.26
CHECK TOTAL $1,161.26
15274 4/29/2025 ONE TIME PAY VENDOR HAI QIAN RECREATION PROGRAM REFUND 100 20202 $188.00 CHECK TOTAL $188.00
15275 4/29/2025 ONE TIME PAY VENDOR JESSICA WANG RECREATION PROGRAM REFUND 100 20202 $29.75

5.2.b
Packet Pg. 60
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT CHECK TOTAL $29.75
15276 4/29/2025 ONE TIME PAY VENDOR LISA MUNOZ FACILITY REFUND 100 20202 $942.14 4/29/2025 ONE TIME PAY VENDOR LISA MUNOZ FACILITY REFUND 100 20202 $192.00 CHECK TOTAL $1,134.14
15278 4/29/2025 ONE TIME PAY VENDOR FATIMA SIMON-AKILL FACILITY REFUND - BUS PKG 100 20202 $361.19 CHECK TOTAL $361.19
15279 4/29/2025 PARKWOOD LANDSCAPE

MAINTENANCE INC
LANDSCAPE MAINTENANCE (PARKSMARCH2025)201630 55505 $1,250.00 4/29/2025 PARKWOOD LANDSCAPE

MAINTENANCE INC
LANDSCAPE MAINTENANCE (PARKSMARCH2025)100510 55505 $6,029.22 4/29/2025 PARKWOOD LANDSCAPE

MAINTENANCE INC
LANDSCAPE MAINTENANCE (PARKSMARCH2025)100630 55505 $28,091.57 4/29/2025 PARKWOOD LANDSCAPE

MAINTENANCE INC

LANDSCAPE MAINT (PARKS-AS NEEDED

SUMMITRIDGE)
100630 52320 $4,289.00
CHECK TOTAL $39,659.79
15280 4/29/2025 PBLA ENGINEERING INC DESIGN SERVICES (MARCH2025) 301630 56104 $690.00 CHECK TOTAL $690.00
15281 4/29/2025 PRO1PRINT, LLC PRINTING OF LFHZ MAP FOR PUBLIC

SAFETY EVENTS
100310 53510 $59.27
CHECK TOTAL $59.27
15282 4/29/2025 PROMO DIRECT BAGS FOR WINDMILL HUNT 100520 51200 $739.11 CHECK TOTAL $739.11
15283 4/29/2025 PUBLIC STORAGE #23051 PARKS AND RECREATION OFF SITE

STORAGE UNITS
100520 52302 $878.00
4/29/2025 PUBLIC STORAGE #23051 PARKS AND RECREATION OFF SITE

STORAGE UNITS
100520 52302 $920.00
CHECK TOTAL $1,798.00
15284 4/29/2025 PYRO COMM SYSTEMS INC CITYHALL FIRE ALARM MONITOR (040125-063025)
100620 52320 $135.00
CHECK TOTAL $135.00
15285 4/29/2025 QUICK BOARD UP & GLASS

REPLACEMENT VERDAYES INC
BOARDING UP OF 23836 TWIN PINES
LANE (C0DE CASE)
100430 55120 $3,350.00
CHECK TOTAL $3,350.00
15286 4/29/2025 RAPHAEL H PLUNKETT T&T COMMISSION STIPEND - DEC 2024 100610 52525 $45.00

5.2.b
Packet Pg. 61
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT CHECK TOTAL $45.00
15287 4/29/2025 RODNEY DEAN REMOTE PILOT (DRONE) CERTIFICATION

TRAINING
100240 52415 $2,980.00
CHECK TOTAL $2,980.00
15288 4/29/2025 ROMULO T MORALES T&T COMMISSION STIPEND - DEC 2024 100610 52525 $45.00 CHECK TOTAL $45.00
15289 4/29/2025 SC FUELS FLEET FUEL (031625-033125) 502130 52330 $84.16 4/29/2025 SC FUELS FLEET FUEL (031625-033125) 502430 52330 $115.39 4/29/2025 SC FUELS FLEET FUEL (031625-033125) 502620 52330 $373.20 4/29/2025 SC FUELS FLEET FUEL (031625-033125) 502630 52330 $474.71 4/29/2025 SC FUELS FLEET FUEL (031625-033125) 502655 52330 $892.11 4/29/2025 SC FUELS FLEET FUEL (040125-041525) 502130 52330 $41.80 4/29/2025 SC FUELS FLEET FUEL (040125-041525) 502430 52330 $63.41 4/29/2025 SC FUELS FLEET FUEL (040125-041525) 502630 52330 $183.01 4/29/2025 SC FUELS FLEET FUEL (040125-041525) 502620 52330 $451.42 4/29/2025 SC FUELS FLEET FUEL (040125-041525) 502655 52330 $1,160.10 CHECK TOTAL $3,839.31
15290 4/29/2025 SIMPSON ADVERTISING INC LAYOUT AND DESIGN OF MAY 2025

NEWSLETTER
100240 54900 $1,775.00
CHECK TOTAL $1,775.00
15291 4/29/2025 SOCIAL VOCATIONAL SERVICES MAINTENANCE: LITTER & WEED REMOVAL (MAR2025)
100645 55528 $3,113.00
CHECK TOTAL $3,113.00
15292 4/29/2025 SOUTH COAST AIR QUALITY

MANAGEMENT DISTRICT
EVENT AV ASSISTANCE 250170 51200 $260.00
4/29/2025 SOUTH COAST AIR QUALITY

MANAGEMENT DISTRICT
FACILITIES LEASE 100130 52302 $2,755.80
CHECK TOTAL $3,015.80
15293 4/29/2025 SPECTRUM BUSINESS INTERNET SERVICE - HERITAGE PARK - APR 2025
100230 54030 $276.21
CHECK TOTAL $276.21
15294 4/29/2025 SPORTS VENUE PADDING INC CONTRACT CLASS EQUIPMENT 100520 51200 $3,305.67

5.2.b
Packet Pg. 62
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT CHECK TOTAL $3,305.67
15295 4/29/2025 STAY GREEN INC LANDSCAPE MAINTENANCE (CITY HALL) 100620 52320 $1,190.00 CHECK TOTAL $1,190.00
15296 4/29/2025 STUMP FENCE CO PARK MAINT REPAIR
(PAULCGROWPARK)
100630 52320 $1,380.00
CHECK TOTAL $1,380.00
15297 4/29/2025 SURENDRA R MEHTA T&T COMMISSION STIPEND - DEC 2024 100610 52525 $45.00 CHECK TOTAL $45.00
15298 4/29/2025 THE CITY OF DIAMOND BAR

COMMUNITY FOUNDATION
14TH ANNUAL GOLFING "FORE" THE KIDS 101110 52600 $200.00 CHECK TOTAL $200.00
15299 4/29/2025 THE COMDYN GROUP INC GIS SUPPORT - 12/28/24-02/21/25 100230 54900 $8,125.41 4/29/2025 THE COMDYN GROUP INC GIS SUPPORT - 2/22/25-4/18/25 100230 54900 $7,513.82 CHECK TOTAL $15,639.23
15300 4/29/2025 THE GAS COMPANY GAS @ CITYHALL (031325-041125) 100620 52215 $1,250.86 4/29/2025 THE GAS COMPANY GAS @ HERITAGE PARK (031425-041425) 100630 52215 $248.83 4/29/2025 THE GAS COMPANY GAS @ DBC (031725-041525) 100510 52215 $1,704.62 CHECK TOTAL $3,204.31
15301 4/29/2025 THE LITTLE ZOO SPRING MINI CAMP - ENTERTAINMENT 100520 55315 $409.74 CHECK TOTAL $409.74
15302 4/29/2025 THE SAN GABRIEL VALLEY

NEWSPAPER GR
LEGAL AD PL2024-76 100 22107 $764.70
4/29/2025 THE SAN GABRIEL VALLEY

NEWSPAPER GR
LEGAL AD PL2023-46 100 22107 $881.89
4/29/2025 THE SAN GABRIEL VALLEY

NEWSPAPER GR
LEGAL AD PL2022-74 100 22107 $881.89
CHECK TOTAL $2,528.48
15303 4/29/2025 THOMAS DONINI SENIOR DANCE DJ, 24/25 100520 55310 $400.00 CHECK TOTAL $400.00
15304 4/29/2025 TRANE SERVICE GROUP INC DBC QRTLY MAINT (040125-063025) FY24-25
100510 52310 $6,276.00

5.2.b
Packet Pg. 63
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 4/29/2025 TRANE SERVICE GROUP INC MECH BAS QTRLY SERVICE (PANTERA)FY24-25
100630 52320 $890.26
4/29/2025 TRANE SERVICE GROUP INC DBC AC REPLACEMENT & AIR QUALI 301630 56104 $10,000.00 CHECK TOTAL $17,166.26
15305 4/29/2025 TYLER TECHNOLOGIES INC ELM PROJECT MGMT HOURS - 4/8/25- 4/10/25
503230 56135 $2,400.00
CHECK TOTAL $2,400.00
15306 4/29/2025 ULINE INC BEVERAGE CONTAINER RECYCLING

PROGRAM
254180 51300 $1,816.43
CHECK TOTAL $1,816.43
15307 4/29/2025 ULTIMATE MAINTENANCE

SERVICES INC
JANITORIAL SERVICES -040125 100630 55505 $3,070.00
4/29/2025 ULTIMATE MAINTENANCE

SERVICES INC
JANITORIAL SERVICES -040125 100510 55505 $9,650.00
4/29/2025 ULTIMATE MAINTENANCE

SERVICES INC
JANITORIAL SERVICES -040125 100620 52320 $12,075.00
CHECK TOTAL $24,795.00
15308 4/29/2025 UNDERGROUND SERVICE ALERT

OF SO CA
US DIGALERT/CA STATE FEE - APR 2025 100610 54900 $58.12 4/29/2025 UNDERGROUND SERVICE ALERT

OF SO CA

US DIGALERT/MONTHLY SERVICE - MAR
2025
100610 54900 $124.70
4/29/2025 UNDERGROUND SERVICE ALERT

OF SO CA

US DIGALERT - MONTHLY SERVICES -
NOV 2024
100610 54900 $211.65
CHECK TOTAL $394.47
15309 4/29/2025 US BANK CALCARD STATEMENT - MARCH 2025 999 28100 $18,555.00 CHECK TOTAL $18,555.00
15310 4/29/2025 VIDIFLO LLC AV & TELEPRODUCTION SYSTEM

ENGINEERING CONSULTANT
100240 55000 $0.00
4/29/2025 VIDIFLO LLC AV & TELEPRODUCTION SYSTEM

ENGINEERING CONSULTANT
270240 55000 $750.00
CHECK TOTAL $750.00
15311 4/29/2025 WALNUT VALLEY WATER DISTRICT D38W - (030125-033125) 238638 52220 $6,212.31 4/29/2025 WALNUT VALLEY WATER DISTRICT D38(R)W - (030125-033125) 238638 52220 $1,094.80 4/29/2025 WALNUT VALLEY WATER DISTRICT D39W - (030125-033125) 239639 52220 $3,596.04 4/29/2025 WALNUT VALLEY WATER DISTRICT D41W-(030125-033125) 241641 52220 $3,942.13

5.2.b
Packet Pg. 64
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 4/29/2025 WALNUT VALLEY WATER DISTRICT DBCW-(030125-033125) 100510 52220 $428.02 4/29/2025 WALNUT VALLEY WATER DISTRICT PARKSW-(030125-033125) 100630 52220 $9,297.90 4/29/2025 WALNUT VALLEY WATER DISTRICT PARKS(R)W-(030125-033125) 100630 52220 $599.09 4/29/2025 WALNUT VALLEY WATER DISTRICT CITYHALLW-(030125-033125) 100620 52220 $1,106.93 CHECK TOTAL $26,277.22
15312 4/29/2025 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES 100620 51200 $60.09 4/29/2025 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES 100510 51210 $632.82 4/29/2025 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES (DBC) 100510 51210 $557.66 4/29/2025 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES (CITYHALL) 100620 51200 $1,957.94 4/29/2025 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES (CITYHALL) 100620 51200 $1,792.66 CHECK TOTAL $5,001.17
15313 4/29/2025 WEST COAST ARBORISTS INC CITYWIDE TREE MAINTENANCE (031625- 033125)
100645 55522 $7,848.50
4/29/2025 WEST COAST ARBORISTS INC CITYWIDE TREE MAINTENANCE (D39/031625-033125)
239639 55522 $2,100.00
4/29/2025 WEST COAST ARBORISTS INC CITYWIDE TREE MAINTENANCE (040125- 041525)
100645 55522 $6,576.00
4/29/2025 WEST COAST ARBORISTS INC TREE MAINTENANCE D39 (040125- 041525)
239639 55522 $1,205.00
CHECK TOTAL $17,729.50
15314 4/29/2025 WESTERN A/V REPLACEMENT PROJECTOR FOR

DIAMOND BAR CENTER
503230 56130 $27,829.45
CHECK TOTAL $27,829.45
15315 4/29/2025 WILLDAN GEOTECHNICAL GEOTECH REVIEW - 2537 INDIAN CREEK - THRU 2/28/25
100 22109 $840.00
CHECK TOTAL $840.00
15316 4/29/2025 YUNEX CORP BREA CYN/LYCOMING CABINET INSTALL 100 22109 $3,185.00 4/29/2025 YUNEX CORP BATTERY BACK-UP/CCTV REPLACEMENT
- FY 24/25
207610 56102 $52,035.00
4/29/2025 YUNEX CORP BATTERY BACK-UP/CCTV REPLACEMENT
- FY 24/25
207610 56102 $9,990.00
CHECK TOTAL $65,210.00
15317 4/29/2025 ZONES IT SOLUTIONS INC PRINTER TONERS 206650 51200 $267.84

5.2.b
Packet Pg. 65
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT CHECK TOTAL $267.84
15318 4/29/2025 ZW USA INC DOGGIE BAGS FY24/25 (2ND SHIPMENT) 250170 51200 $7,972.56 CHECK TOTAL $7,972.56
GRAND TOTAL $3,479,378.32

5.2.b
Packet Pg. 66
Agenda #: 5.3
Meeting Date: May 6, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: TREASURER'S STATEMENT

STRATEGIC
GOAL: Responsible Stewardship of Public Resources
RECOMMENDATION:

Approve the March 2025 Treasurer’s Statement.

FINANCIAL IMPACT:

None.

BACKGROUND/DISCUSSION:

Consistent with City policy, the Finance Department presents the monthly Treasurer’s Statement to the City Council for review and approval. This statement shows the cash balances with a breakdown of various investment accounts and the yield to maturity from investments. This statement also includes an investment portfolio management report which details the activities of investments. All investments have been made in accordance with the City’s Investment Policy.

PREPARED BY:

5.3 Packet Pg. 67
REVIEWED BY:

Attachments:

1. 5.3.a Treasurer's Cash Report - March 2025

2. 5.3.b Treasurer's Certification & Portfolio Report - March 2025

5.3 Packet Pg. 68

CASH & INVESTMENT BALANCES
Cash Funds
General Account $1,538,485.06
Payroll Account $0.00
Change Fund - General Fund $300.00
Petty Cash Account $553.00
Cash With Fiscal Agent (US Bank 2021 Bonds) $3,453.76
Total Cash Funds $1,542,791.82
City & LAIF Invested Funds (Book Value):

Local Agency Investment Fund $2,175,563.70
City-Managed Fixed-Income Securities (0-5 year maturity) $66,518,660.47 Total Investment Funds (Book Value) $68,694,224.17
Fiscal Year-To-Date Effective Rate of Return (City Funds & LAIF) 3.78% (9 months) Fiscal YTD Interest Earnings (City Funds & LAIF) $1,956,206.50 (9 months) FY 2024-25 Budgeted Interest Earnings (City Funds & LAIF) $1,608,100.00 (12 Months) Invested Funds With OPEB Trust (Managed by CalPERS/State Street) $908,796.72 Annualized rate of return as of 06/30/2024 (since 6/30/16, 8 yrs) 4.24% OPEB Trust Fiscal Year-To-Date Earnings $37,973.86 (9 months) GRAND TOTAL - CASH & INVESTMENTS $71,145,812.71

CITY OF DIAMOND BAR - CITY TREASURER'S CASH BALANCE REPORT AS OF MARCH 31, 2025

5.3.a
Packet Pg. 69

INVESTMENTS BOOK VALUE

PERCENT OF

PORTFOLIO TERM

DAYS TO

MATURITY

YIELD TO

MATURITY
Federal Credit Union CD $15,871,000.00 23.10% 1,417 818 4.279% Local Agency Investment Fund $2,175,563.70 3.17% 1 1 4.366% Corporate Notes $3,658,020.13 5.33% 1,704 1,477 4.896%
Federal Agency Coupon Securities $8,147,209.88 11.86% 1,522 672 4.125% Treasury Coupon Securities $6,085,892.74 8.86% 1,487 607 3.045% Federal Agency Callable $7,749,739.15 11.28% 1,719 416 2.361% Certificates of Deposit-Banks $8,023,389.50 11.68% 1,530 796 3.833% Municipal Bonds $1,769,730.06 2.58% 1,598 688 4.204%
Money Market Fund $15,213,679.01 22.15% 1 1 4.270%
Total Investments and Averages $68,694,224.17 100.00% 1,145 559 3.915%

TOTAL INTEREST EARNED
I certify that this report accurately reflects all City pooled investments Daniel Fox and is in conformity with the investment policy of the City of Diamond Bar City Treasurer approved by City Council and on file in the City Clerk's office. The investment program herein provides sufficient cash flow liquidity to meet the next six months estimated expenditures.
$214,195.35 $1,956,206.50

CITY OF DIAMOND BAR

INVESTMENT PORTFOLIO SUMMARY REPORT
March 31, 2025

MONTH ENDING FISCAL YEAR-TO-DATE
March 31, 2025 2024-2025

5.3.b
Packet Pg. 70
City of Diamond Bar
Portfolio Management
March 31, 2025
City of Diamond Bar
21810 Copley Drive
Diamond Bar, CA
(909)839-7053
Portfolio Summary
% of
Portfolio
Book
Value Investments
Market
Value
Par
Value
Days to
Term Maturity
YTM/C
Federal Credit Union CD 15,871,000.00 15,805,725.46 15,871,000.00 23.10 1,417 818 4.279 Local Agency Investment Funds 2,175,563.70 2,142,557.13 2,175,563.70 3.17 1 1 4.366 Corporate Notes 3,800,000.00 3,658,020.13 3,658,020.13 5.33 1,704 1,477 4.896 Federal Agency Coupon Securities 8,125,000.00 8,167,878.38 8,147,209.88 11.86 1,522 672 4.125 Treasury Coupon Securities 6,125,000.00 6,013,365.11 6,085,892.74 8.86 1,487 607 3.045 Federal Agency Callable 7,750,000.00 7,392,330.73 7,749,739.15 11.28 1,719 416 2.361 Certificate of Deposit 8,122,000.00 7,895,697.68 8,023,389.50 11.68 1,530 796 3.833 Municipal Bonds 1,845,000.00 1,751,351.31 1,769,730.06 2.58 1,598 668 4.204 Money Market Fund 15,213,679.01 15,213,679.01 15,213,679.01 22.15 1 1 4.270 68,694,224.17 100.00%
Investments
69,027,242.71 68,040,604.94 1,145 559 3.915
Current Year
March 31
214,195.35
Fiscal Year To Date
1,956,206.50
Average Daily Balance
Effective Rate of Return
68,893,174.81 68,849,622.40

3.66% 3.78%
Total Earnings Month Ending
__________________________________________________ ____________________ Jason M. Jacobsen, Finance Director
Portfolio POOL
AP
Reporting period 03/01/2025-03/31/2025
Run Date: 04/28/2025 - 11:10 PM (PRF_PM1) 7.3.0
Report Ver. 7.3.6.1
04/28/2025

5.3.b
Packet Pg. 71
Days to
Maturity

Page 1 ends

Par Value Book Value
Maturity
Date
Stated
Market Value Rate
March 31, 2025
Portfolio Details - Investments
Average
Balance Issuer
Portfolio Management
City of Diamond Bar
YTM/C
CUSIP Investment # Term
Purchase
Date
Federal Credit Union CD
06251A3K4 10402 America's Credit Union 12/16/2021 248,000.00 227,139.23 248,000.00 1.350 1,826 624 1.350 12/16/2026 00790UAC1 10682 ADVANTAGE CREDIT UNION 07/31/2024 249,000.00 249,000.00 249,000.00 4.450 1,826 1,582 4.450 07/31/2029 02157RAA5 10683 ALTAONE FEDERAL CREDIT 07/19/2024 249,000.00 249,000.00 249,000.00 4.450 1,826 1,570 4.450 07/19/2029 011852AE0 10547 Alaska USA FCU 03/08/2023 249,000.00 249,000.00 249,000.00 4.600 1,827 1,072 4.600 03/08/2028 02589ACS9 10419 American Express Bank 05/18/2022 246,000.00 244,052.66 246,000.00 3.100 1,097 48 3.100 05/19/2025 052392BT3 10495 AUSTIN TELCO FCU 09/21/2022 249,000.00 249,000.00 249,000.00 3.800 1,826 903 3.800 09/21/2027 07181JBH6 10697 Baxter Credit Union 08/22/2024 249,000.00 249,000.00 249,000.00 4.350 1,461 1,239 4.350 08/22/2028 07371BWA5 10679 Beal Bank-Plano TX 06/12/2024 244,000.00 244,000.00 244,000.00 4.650 1,820 1,527 4.650 06/06/2029 130162BL3 10621 CALIFORNIA CREDIT UNION 12/28/2023 243,000.00 243,000.00 243,000.00 5.100 550 90 5.100 06/30/2025 14042THZ3 10453 Capital One Bank USA 07/27/2022 248,000.00 248,000.00 248,000.00 3.500 1,826 847 3.500 07/27/2027 12481GAZ0 10663 CBC Federal Credit Union 05/14/2024 249,000.00 249,000.00 249,000.00 4.650 1,826 1,504 4.650 05/14/2029 17783PAK7 10625 City Federal Credit Union 01/18/2024 249,000.00 249,000.00 249,000.00 4.000 1,827 1,388 4.000 01/18/2029 16863LAE5 10502 CHIEF FINANCIAL FCU 10/12/2022 249,000.00 249,000.00 249,000.00 4.600 1,098 196 4.600 10/14/2025 19058RAG6 10684 COASTAL1CU 07/22/2024 249,000.00 249,000.00 249,000.00 4.550 1,460 1,207 4.550 07/21/2028 19123RAA0 10529 COCA-COLA FCU 01/31/2023 249,000.00 249,000.00 249,000.00 4.600 1,098 307 4.600 02/02/2026 20367GBD0 10440 Community Commerce Bank 07/27/2022 248,000.00 248,000.00 248,000.00 3.050 1,280 301 3.050 01/27/2026 20825WBC3 10474 Connexus CU 08/26/2022 248,000.00 248,000.00 248,000.00 3.500 1,096 147 3.500 08/26/2025 14622LAS1 10686 CARTER FEDERAL CU 08/07/2024 249,000.00 249,000.00 249,000.00 4.250 1,826 1,589 4.250 08/07/2029 23204HPM4 10678 Customers Bank 06/11/2024 244,000.00 244,000.00 244,000.00 4.850 1,095 801 4.850 06/11/2027 291916AG9 10596 Empower FED Credit Union 10/23/2023 248,000.00 248,000.00 248,000.00 5.100 1,827 1,301 5.100 10/23/2028 29367RNG7 10720 Enterprise Bank Corp. 08/28/2024 249,000.00 249,000.00 249,000.00 3.800 1,826 1,610 3.800 08/28/2029 32026U5U6 10664 First Foundation Bank 05/22/2024 244,000.00 244,000.00 244,000.00 4.600 1,826 1,512 4.600 05/22/2029 320165LR2 10648 FIRST FARMERS BK & TRUST 03/28/2024 249,000.00 249,000.00 249,000.00 4.850 671 302 4.850 01/28/2026 32114MBC0 10681 First Natl Bnk Blue Erth 06/20/2024 248,000.00 248,000.00 248,000.00 4.850 1,095 810 4.850 06/20/2027 33610RVR1 10685 FIRST PREMIER BANK 07/17/2024 244,000.00 244,000.00 244,000.00 4.450 1,461 1,203 4.450 07/17/2028 37424PAG9 10570 GESA CREDIT UNION 07/31/2023 248,000.00 248,000.00 248,000.00 5.500 731 121 5.500 07/31/2025 39573LAV0 10255 GREENSTATE CREDIT UNION 02/26/2021 248,000.00 224,875.74 248,000.00 0.650 1,826 331 0.650 02/26/2026 42228LAH4 10496 HEALTHCARE SYSTEMS FCU 09/21/2022 249,000.00 249,000.00 249,000.00 3.600 1,461 538 3.600 09/21/2026 42869GAB2 10639 Hickam 01/31/2024 249,000.00 249,000.00 249,000.00 4.150 1,461 1,035 4.150 01/31/2028 856285E98 10410 State Bank of India 01/31/2022 248,000.00 230,670.75 248,000.00 1.750 1,827 671 1.750 02/01/2027 472207AE9 10491 JEANNE D'ARC CREDIT UNION 09/30/2022 249,000.00 249,000.00 249,000.00 3.800 1,826 912 3.800 09/30/2027 48115LAM6 10707 Jovia Financial Credit Union C 08/16/2024 249,000.00 249,000.00 249,000.00 4.650 731 503 4.650 08/17/2026 50625LBR3 10606 LAFAYETTE FCU 11/30/2023 248,000.00 248,000.00 248,000.00 5.250 1,096 608 5.250 11/30/2026 530520AC9 10530 LIBERTY FIRST CU 01/27/2023 249,000.00 249,000.00 249,000.00 4.500 1,096 301 4.500 01/27/2026 534574AC2 10571 LINCOLN PARK COMMUNITY BANK 08/28/2023 248,000.00 248,000.00 248,000.00 5.000 1,827 1,245 5.000 08/28/2028 55026MAE5 10487 LUMINATE BANK 09/15/2022 249,000.00 249,000.00 249,000.00 3.400 1,826 897 3.400 09/15/2027 56824JBC7 10718 Marine Federal Corp. 08/30/2024 249,000.00 249,000.00 249,000.00 4.000 731 517 4.000 08/31/2026 Portfolio POOL
AP
Run Date: 04/28/2025 - 11:10 PM (PRF_PM2) 7.3.0
Report Ver. 7.3.6.1

5.3.b
Packet Pg. 72
Days to
Maturity

Page 2 ends

Par Value Book Value
Maturity
Date
Stated
Market Value Rate
March 31, 2025
Portfolio Details - Investments
Average
Balance Issuer
Portfolio Management
City of Diamond Bar
YTM/C
CUSIP Investment # Term
Purchase
Date
Federal Credit Union CD
58404DUA7 10622 Medallion Bank 12/29/2023 248,000.00 248,000.00 248,000.00 4.500 1,096 637 4.500 12/29/2026 59524LAA4 10549 MID CAROLINA CU 03/13/2023 249,000.00 249,000.00 249,000.00 4.850 1,096 346 4.850 03/13/2026 61690DQK7 10662 Morgan Stanley Bank 05/08/2024 244,000.00 244,000.00 244,000.00 4.700 1,461 1,133 4.700 05/08/2028 62847NEL6 10646 MVB BANK INC 03/27/2024 249,000.00 249,000.00 249,000.00 4.800 730 360 4.800 03/27/2026 654062LP1 10643 NICOLET NATIONAL BANK 03/08/2024 249,000.00 249,000.00 249,000.00 4.250 1,826 1,437 4.250 03/08/2029 68584JAV1 10675 Oregon Community Cred Un 06/07/2024 248,000.00 248,000.00 248,000.00 5.050 731 433 5.050 06/08/2026 682325EK7 10676 One Community Bank 06/18/2024 249,000.00 249,000.00 249,000.00 4.850 913 626 4.850 12/18/2026 722000AC0 10575 PIMA FEDERAL CREDIT 08/17/2023 248,000.00 248,000.00 248,000.00 5.300 1,096 503 5.300 08/17/2026 77357DAB4 10607 ROCKLAND FCU 11/30/2023 248,000.00 248,000.00 248,000.00 5.000 1,827 1,339 5.000 11/30/2028 795451BQ5 10461 Sallie Mae Bank 07/06/2022 248,000.00 248,000.00 248,000.00 3.400 1,097 97 3.400 07/07/2025 849061AF3 10644 SPOKANE TEACHERS CR UN 03/25/2024 245,000.00 245,000.00 245,000.00 4.750 1,095 723 4.750 03/25/2027 87868YAL7 10551 TECHNOLOGY CU 03/23/2023 249,000.00 249,000.00 249,000.00 5.000 1,096 356 5.000 03/23/2026 89235MNT4 10442 Toyota Financial SGS Bank 07/22/2022 248,000.00 248,000.00 248,000.00 3.400 1,826 842 3.400 07/22/2027 89839KAD7 10604 TRUSTSTAR BANK 11/22/2023 248,000.00 248,000.00 248,000.00 4.750 1,827 1,331 4.750 11/22/2028 88709RBH1 10677 Timberland Bank Hoquaim 06/12/2024 249,000.00 249,000.00 249,000.00 4.850 912 619 4.850 12/11/2026 89854LAD5 10564 TTCU FED CU 07/26/2023 248,000.00 248,000.00 248,000.00 5.000 1,827 1,212 5.000 07/26/2028 91527PCF2 10651 Univest Bank & Trust Co. 03/13/2024 249,000.00 249,000.00 249,000.00 4.250 1,826 1,442 4.250 03/13/2029 914242AA0 10492 UNIVERSITY CREDIT UNION 09/26/2022 249,000.00 249,000.00 249,000.00 4.000 1,096 178 4.000 09/26/2025 90352RCM5 10424 US ALLIANCE FED CREDIT UNION 05/31/2022 249,000.00 246,987.08 249,000.00 3.100 1,095 59 3.100 05/30/2025 90353EBC6 10550 USF FCU 03/15/2023 249,000.00 249,000.00 249,000.00 5.050 915 167 5.050 09/15/2025 91739JAD7 10589 UTAH FIRST CD 10/30/2023 248,000.00 248,000.00 248,000.00 5.100 1,827 1,308 5.100 10/30/2028 06543PDA0 10494 BANK OF THE VALLEY NE 09/30/2022 249,000.00 249,000.00 249,000.00 4.100 1,826 912 4.100 09/30/2027 91823MBE4 10499 VCC BANK 10/14/2022 249,000.00 249,000.00 249,000.00 4.250 1,461 561 4.250 10/14/2026 92348DAA7 10500 VERIDIAN CU 10/24/2022 249,000.00 249,000.00 249,000.00 4.500 1,096 206 4.500 10/24/2025 93883MBA5 10674 WASHINGTON FINANCIAL 05/31/2024 244,000.00 244,000.00 244,000.00 4.500 1,826 1,521 4.500 05/31/2029 949764JY1 10617 Wells Fargo 12/27/2023 248,000.00 248,000.00 248,000.00 4.100 1,827 1,366 4.100 12/27/2028 98138MCA6 10590 WORKERS FCU 10/30/2023 248,000.00 248,000.00 248,000.00 5.200 1,827 1,308 5.200 10/30/2028 Subtotal and Average 16,079,000.00 15,871,000.00 15,805,725.46 15,871,000.00 1,417 818 4.279 Local Agency Investment Funds
LAIF 10028 Local Agency Investment Fund 2,175,563.70 2,142,557.13 2,175,563.70 4.366 1 1 4.366 Subtotal and Average 2,175,563.70 2,175,563.70 2,142,557.13 2,175,563.70 1 1 4.366 Corporate Notes
06406YAA0 10732 Bank of NY Mello Corp. 01/13/2025 350,000.00 324,683.23 324,683.23 3.300 1,683 1,605 5.170 08/23/2029 06048WR36 10515 Bank of America Corp. 12/27/2022 500,000.00 470,429.96 470,429.96 2.000 1,638 812 5.000 06/22/2027 Portfolio POOL
AP
Run Date: 04/28/2025 - 11:10 PM (PRF_PM2) 7.3.0

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Par Value Book Value
Maturity
Date
Stated
Market Value Rate
March 31, 2025
Portfolio Details - Investments
Average
Balance Issuer
Portfolio Management
City of Diamond Bar
YTM/C
CUSIP Investment # Term
Purchase
Date
Corporate Notes
17325FBK3 10733 CITIBANK 01/13/2025 350,000.00 347,249.58 347,249.58 4.838 1,666 1,557 5.042 08/06/2029 29736RAP5 10737 ESTEE LAUDER CO 03/25/2025 300,000.00 270,997.58 270,997.58 2.375 1,712 1,705 4.707 12/01/2029 24422EXB0 10668 JOHN DEERE CAPITAL CORP 05/29/2024 500,000.00 499,545.12 499,545.12 4.950 1,507 1,200 4.979 07/14/2028 46647PAX4 10731 JP Morgan Chase 01/07/2025 400,000.00 392,921.10 392,921.10 4.452 1,793 1,344 4.980 12/05/2029 49177JAH5 10738 KENVUE INC 03/25/2025 300,000.00 305,384.96 305,384.96 5.000 1,823 1,816 4.581 03/22/2030 59217GFT1 10734 MET LIFE GLOBAL 01/09/2025 500,000.00 499,322.34 499,322.34 4.900 1,826 1,744 4.932 01/09/2030 637432NV3 10739 NATIONAL RURAL UTILITIES COOPE 03/25/2025 300,000.00 269,933.12 269,933.12 2.400 1,816 1,809 4.691 03/15/2030 808513BX2 10740 CHARLES SCHWAB 03/25/2025 300,000.00 277,553.14 277,553.14 2.750 1,651 1,644 4.611 10/01/2029 Subtotal and Average 2,787,069.25 3,800,000.00 3,658,020.13 3,658,020.13 1,704 1,477 4.896 Federal Agency Coupon Securities
17325FBB3 10631 CITIBANK 01/30/2024 750,000.00 772,140.50 772,140.50 5.803 1,704 1,277 4.847 09/29/2028 3133ENZG8 10458 Federal Farm Credit Bank 07/11/2022 500,000.00 500,206.34 500,206.34 3.375 1,075 80 3.176 06/20/2025 3133EPCG8 10545 Federal Farm Credit Bank 03/01/2023 1,000,000.00 996,637.19 996,637.19 4.125 1,736 974 4.267 12/01/2027 3133EPQC2 10572 Federal Farm Credit Bank 08/02/2023 1,000,000.00 999,562.44 999,562.44 4.625 1,080 472 4.661 07/17/2026 3130ASGU7 10432 Federal Home Loan Bank 06/16/2022 1,000,000.00 1,020,268.00 999,599.50 3.500 1,821 801 3.520 06/11/2027 3130ASJ59 10447 Federal Home Loan Bank 07/18/2022 1,000,000.00 1,002,609.33 1,002,609.33 3.375 1,425 437 3.141 06/12/2026 313373B68 10537 Federal Home Loan Bank 02/27/2023 500,000.00 498,926.26 498,926.26 4.375 1,110 346 4.619 03/13/2026 3130AWMN7 10563 Federal Home Loan Bank 07/21/2023 500,000.00 502,834.08 502,834.08 4.375 1,785 1,165 4.177 06/09/2028 3130B0N70 10645 Federal Home Loan Bank 03/27/2024 500,000.00 500,000.00 500,000.00 4.850 1,826 360 4.850 03/27/2029 3130B2F59 10706 Federal Home Loan Bank 08/20/2024 575,000.00 575,000.00 575,000.00 4.250 1,816 496 4.250 08/10/2029 45818WED4 10498 INTER-AMERICAN DEV. BANK 09/13/2022 500,000.00 494,485.78 494,485.78 2.980 1,731 800 3.902 06/10/2027 61746BCY0 10708 Morgan Stanley Bank 08/01/2024 300,000.00 305,208.46 305,208.46 6.250 738 495 4.888 08/09/2026 Subtotal and Average 8,147,551.30 8,125,000.00 8,167,878.38 8,147,209.88 1,522 672 4.125 Treasury Coupon Securities
91282CMG3 10735 UST 02/13/2025 300,000.00 297,077.77 297,077.77 4.250 1,813 1,766 4.477 01/31/2030 91282CMD0 10736 UST 02/13/2025 325,000.00 323,417.86 323,417.86 4.375 1,782 1,735 4.489 12/31/2029 91282CDQ1 10403 U.S. Treasury 01/04/2022 1,000,000.00 925,664.00 998,191.63 1.250 1,822 639 1.357 12/31/2026 91282CEW7 10436 U.S. Treasury 07/14/2022 1,000,000.00 1,004,878.93 1,004,878.93 3.250 1,812 820 3.014 06/30/2027 9128285J5 10445 U.S. Treasury 07/18/2022 1,000,000.00 999,307.22 999,307.22 3.000 1,201 213 3.125 10/31/2025 9128285C0 10456 U.S. Treasury 07/11/2022 1,000,000.00 999,251.01 999,251.01 3.000 1,177 182 3.158 09/30/2025 91282CEU1 10459 U.S. Treasury 07/08/2022 1,000,000.00 999,655.97 999,655.97 2.875 1,073 75 3.051 06/15/2025 91282CEE7 10654 U.S. Treasury 04/08/2024 500,000.00 464,112.35 464,112.35 2.375 1,818 1,460 4.393 03/31/2029 Subtotal and Average 7,440,066.63 6,125,000.00 6,013,365.11 6,085,892.74 1,487 607 3.045 Portfolio POOL
AP
Run Date: 04/28/2025 - 11:10 PM (PRF_PM2) 7.3.0

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Par Value Book Value
Maturity
Date
Stated
Market Value Rate
March 31, 2025
Portfolio Details - Investments
Average
Balance Issuer
Portfolio Management
City of Diamond Bar
YTM/C
CUSIP Investment # Term
Purchase
Date
Federal Agency Callable
3133EMSH6 10258 Federal Farm Credit Bank 03/03/2021 500,000.00 463,515.50 500,000.00 0.790 1,826 336 0.790 03/03/2026 3133EMVS8 10259 Federal Farm Credit Bank 04/14/2021 500,000.00 468,659.00 500,000.00 0.690 1,461 13 0.690 04/14/2025 3133ENKG4 10397 Federal Farm Credit Bank 01/11/2022 1,000,000.00 933,642.00 1,000,000.00 1.470 1,826 650 1.470 01/11/2027 3133ENMA5 10405 Federal Farm Credit Bank 01/26/2022 1,500,000.00 1,417,582.50 1,500,000.00 1.840 1,826 665 1.840 01/26/2027 3133ENH52 10475 Federal Farm Credit Bank 08/23/2022 500,000.00 500,000.00 500,000.00 4.030 1,826 874 4.030 08/23/2027 3133EREU1 10667 Federal Farm Credit Bank 05/29/2024 500,000.00 499,873.73 499,873.73 5.000 537 230 5.041 11/17/2025 3130AL7M0 10254 Federal Home Loan Bank 02/24/2021 500,000.00 460,993.50 499,865.42 0.625 1,826 53 0.659 02/24/2026 3130AQKJ1 10406 Federal Home Loan Bank 01/28/2022 1,500,000.00 1,398,064.50 1,500,000.00 1.700 1,826 27 1.700 01/28/2027 3130AUDL5 10513 Federal Home Loan Bank 12/30/2022 750,000.00 750,000.00 750,000.00 4.550 1,826 90 4.550 12/30/2027 3010B07G8 10641 Federal Home Loan Bank 02/26/2024 500,000.00 500,000.00 500,000.00 5.000 1,827 1,427 5.000 02/26/2029 Subtotal and Average 7,749,725.46 7,750,000.00 7,392,330.73 7,749,739.15 1,719 416 2.361 Certificate of Deposit
06406GAA9 10717 Bank of NY Mello Corp. 08/01/2024 500,000.00 472,668.96 472,668.96 3.000 1,551 1,216 4.702 10/30/2028 066519QK8 10256 BANK UNITED NA 03/05/2021 248,000.00 224,768.35 248,000.00 0.650 1,826 338 0.000 03/05/2026 06051GGA1 10716 Bank of America Corp. 08/01/2024 300,000.00 290,479.59 290,479.59 3.248 1,176 933 4.596 10/21/2027 14042RRH6 10429 Capital One Bank 05/18/2022 248,000.00 246,036.83 248,000.00 3.100 1,097 48 3.100 05/19/2025 23288UAA5 10555 Cy Fair FCU 05/19/2023 249,000.00 249,000.00 249,000.00 4.350 1,461 778 4.355 05/19/2027 254673F68 10431 Discover Bank 06/01/2022 246,000.00 244,005.19 246,000.00 3.100 1,097 62 3.100 06/02/2025 3130B0YH6 10661 Federal Home Loan Bank 04/19/2024 500,000.00 500,000.00 500,000.00 5.010 1,826 1,479 5.010 04/19/2029 3135GARH6 10655 Federal National Mtg Assn 04/16/2024 500,000.00 500,000.00 500,000.00 5.650 1,826 15 5.650 04/16/2029 356436AR6 10658 Freedom Northwest CU 04/19/2024 249,000.00 249,000.00 249,000.00 4.550 1,826 1,479 4.550 04/19/2029 38149MZJ5 10260 Goldman Sachs Bank 09/08/2021 248,000.00 225,703.81 248,000.00 1.050 1,826 525 1.051 09/08/2026 48128UDS5 10250 JP Morgan Chase 05/28/2020 248,000.00 231,727.23 248,000.00 1.050 1,826 57 1.010 05/28/2025 46625HQW3 10709 JP Morgan Chase 08/01/2024 300,000.00 295,677.63 295,677.63 3.300 608 365 4.813 04/01/2026 59001PAS8 10457 Meritrust Fed CU 07/08/2022 248,000.00 248,000.00 248,000.00 3.350 1,096 98 3.350 07/08/2025 70962LBH4 10414 Pentagon Federal Credit Union 03/22/2022 248,000.00 234,447.30 248,000.00 1.800 1,462 356 1.800 03/23/2026 69353RFG8 10669 PNC BANK NA 05/29/2024 500,000.00 474,073.74 474,073.74 3.100 1,244 937 5.335 10/25/2027 70320KAX9 10257 Pathfinder Bank 03/11/2021 249,000.00 225,981.94 249,000.00 0.700 1,826 344 0.000 03/11/2026 87165GR79 10430 Synchrony Bank 05/20/2022 248,000.00 246,033.11 248,000.00 3.100 1,096 49 3.100 05/20/2025 88413QDM7 10455 Third Fed Savings & Loan 07/27/2022 245,000.00 245,000.00 245,000.00 3.400 1,826 847 3.402 07/27/2027 89236TLD5 10670 Toyota MTR Credit Corp 05/29/2024 500,000.00 501,669.16 501,669.16 5.400 905 598 5.179 11/20/2026 882508CG7 10653 TEXAS INSTRUME 04/01/2024 750,000.00 753,024.88 753,024.88 4.600 1,774 1,409 4.480 02/08/2029 90348JS92 10261 UBS Bank USA 09/09/2021 248,000.00 224,604.42 248,000.00 0.950 1,826 526 0.000 09/09/2026 91159HHW3 10715 US BANK CORP 08/01/2024 300,000.00 277,642.37 277,642.37 3.000 1,824 1,581 4.964 07/30/2029 91282CKG5 10657 UST 04/22/2024 750,000.00 736,153.17 736,153.17 4.125 1,804 1,460 4.647 03/31/2029 Portfolio POOL
AP
Run Date: 04/28/2025 - 11:10 PM (PRF_PM2) 7.3.0

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Par Value Book Value
Maturity
Date
Stated
Market Value Rate
March 31, 2025
Portfolio Details - Investments
Average
Balance Issuer
Portfolio Management
City of Diamond Bar
YTM/C
CUSIP Investment # Term
Purchase
Date
Subtotal and Average 8,022,103.16 8,122,000.00 7,895,697.68 8,023,389.50 1,530 796 3.833 Municipal Bonds
13032UXM5 10253 CALIF STATE HLTH FACS AUTH 11/04/2020 250,000.00 231,621.25 250,000.00 0.952 1,670 61 0.952 06/01/2025 54438CYL0 10523 LOS ANGELES CA CMNTY CLG DIST 01/05/2023 365,000.00 349,369.60 349,369.60 1.174 1,304 487 4.700 08/01/2026 738850TA4 10522 POWAY UNIFIED SCHOOL DIST 01/04/2023 1,230,000.00 1,170,360.46 1,170,360.46 2.414 1,670 852 4.750 08/01/2027 Subtotal and Average 1,768,276.84 1,845,000.00 1,751,351.31 1,769,730.06 1,598 668 4.204 Wells Fargo Sweep Account
SWEEP 10036 Wells Fargo 07/01/2012 0.00 0.00 0.00 0.010 1 1 0.010 Subtotal and Average 0.00 0.00 0.00 0.00 0 0 0.000
Money Market Fund
857492888 10562 State Street Advisors 05/31/2023 15,213,679.01 15,213,679.01 15,213,679.01 4.270 1 1 4.270 52470G882 10561 Western Asset 05/25/2023 0.00 0.00 0.00 5.150 1 1 5.150 Subtotal and Average 14,723,818.47 15,213,679.01 15,213,679.01 15,213,679.01 1 1 4.270 Total and Average 68,893,174.81 69,027,242.71 68,040,604.94 68,694,224.17 1,145 559 3.915 Portfolio POOL
AP
Run Date: 04/28/2025 - 11:10 PM (PRF_PM2) 7.3.0

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Par Value Book Value
Stated
Market Value Rate
March 31, 2025
Portfolio Details - Cash
Average
Balance Issuer
Portfolio Management
City of Diamond Bar
YTM/C
CUSIP Investment # Term
Purchase
Date

0.00 68,893,174.81 69,027,242.71 1,145 559 3.915
Average Balance 0 0
Total Cash and Investments 68,040,604.94 68,694,224.17
Portfolio POOL
AP
Run Date: 04/28/2025 - 11:10 PM (PRF_PM2) 7.3.0

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March 2024 through March 2025
Activity Summary
Month
Portfolio Management
End Year
Number of
Securities
Total
Invested
360
Equivalent
365
Equivalent
Managed
Pool
Rate
Average
Term
Average
Days to Maturity
City of Diamond Bar
Number
of Investments
Purchased
Number
of Investments
Redeemed
Yield to Maturity
March 2024 117 72,802,645.09 3.856 3.909 4.232 7 0 954 490 April 2024 121 76,618,349.36 3.897 3.951 4.272 6 0 982 513 May 2024 128 79,915,400.95 4.012 4.068 4.332 8 0 964 519 June 2024 132 76,050,781.13 4.031 4.087 4.360 6 4 1,004 544 July 2024 133 74,224,261.93 4.050 4.106 4.516 4 0 1,030 558 August 2024 138 74,032,657.22 4.034 4.090 4.516 11 0 1,081 591 September 2024 135 67,272,606.39 3.934 3.989 4.516 0 1 1,169 620 October 2024 132 64,810,105.07 3.863 3.916 4.516 0 1 1,188 621 November 2024 130 64,611,067.95 3.826 3.879 4.477 0 0 1,186 599 December 2024 128 64,260,131.88 3.789 3.842 4.434 0 0 1,193 579 January 2025 132 69,345,180.36 3.853 3.907 4.366 4 1 1,143 552 February 2025 133 69,316,865.23 3.849 3.903 4.366 2 1 1,154 547 March 2025 136 68,694,224.17 3.861 3.915 4.366 4 2 1,145 559 Average 130 70,919,559.75 3.912% 3.966% 4.405 4 1 1,092 561 Portfolio POOL
AP
Run Date: 04/28/2025 - 11:10 PM (PRF_PM4) 7.3.0
Report Ver. 7.3.6.1

5.3.b
Packet Pg. 78
Agenda #: 5.4
Meeting Date: May 6, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: ASIAN AMERICAN AND PACIFIC ISLANDER HERITAGE MONTH PROCLAMATION.

STRATEGIC
GOAL: Open, Engaged & Responsive Government
RECOMMENDATION:

Adopt the Proclamation declaring May as Asian American and Pacific Islander Heritage Month.

BACKGROUND:

Asian American Pacific American Heritage (AAPI) Month is a month to celebrate and pay tribute to the contributions generations of Asian Americans and Pacific Islanders have made to American history, society and culture.

The origin of AAPI Heritage Month dates back to the 95th Congress (1977-1978) when five joint resolutions were introduced proposing that a week in May be designated to commemorate the accomplishments of AAPIs.

On March 28, 1978, President Carter issued Proclamation 4650, the first presidential proclamation, for Asian/Pacific American Heritage Week. In this proclamation, President Carter spoke of the significant role Asian/Pacific Americans have played in the creation of a dynamic and pluralistic American society with their contributions to the sciences, arts, industry, government and commerce. Over the next ten years, Presidents Carter, Reagan and George H.W. Bush continued to annually issue proclamations designating a week in May as Asian/Pacific American Heritage Week.

On May 7, 1990, President George H.W. Bush issued Presidential Proclamation 6130 designating May 1990 as the first “Asian/Pacific American Heritage Month.” On May 9, 1990, Congress passed Pub.L.101-283, requesting that the President issue a proclamation which expanded the observance of Asian/Pacific American Heritage

5.4 Packet Pg. 79
Week to a month. This law called on the people of the United States to observe Asian/Pacific American Heritage Month with “appropriate ceremonies, programs and activities.”
On October 23, 1992, Congress passed Pub.L.102-450 which permanently designated May of each year as “Asian/Pacific American Heritage Month.” Pursuant to Pub. L. 102- 450 Presidents Clinton, George W. Bush, Obama, and Trump have annually issued proclamations designating May as Asian American and Pacific Islander Heritage Month.

The City of Diamond Bar is proud to honor the achievements and accomplishments of Asian Americans and Pacific Islanders and to designate May as Asian American and Pacific Islander Heritage Month.

PREPARED BY:

REVIEWED BY:

Attachments:

1. 5.4.a Asian Pacific American Heritage Month Proclamation

5.4 Packet Pg. 80

PROCLAMAT ION
“ASIAN AMERICAN AND PACI F IC ISLANDER
HERI TAGE MONTH”
WHEREAS, the United States of America is a great mosaic of different races and ethnic groups, each celebrating its unique culture in our society. Asian Americans and Pacific Islander Americans are recognized for the many contributions and countless achievements they have made to our nation; and
WHEREAS, the origin of Asian American and Pacific Islander Heritage Month in the United States dates back to 1978 when a joint congressional resolution established Asian/Pacific American Heritage Week in early May; and
WHEREAS, 12 years later, the commemorative week was expanded to a month by a presidential proclamation, and in 1992, May of each year was permanently designated as a monthlong celebration that is now known as Asian American and Pacific Islander Heritage Month; and WHEREAS, the theme for the May 2025 observance of Asian American, Native Hawaiian and Pacific Islander Heritage Month is “Advancing Leaders Through Innovation.”; and WHEREAS, Asian American and Pacific Islanders continue to enrich every aspect of our society, including the economy, culture, education, politics, arts, literature, science and technological developments.

NOW THEREFORE, the CITY OF DIAMOND BAR does hereby proclaim May 2025 as ASIAN AMERICAN AND PACIFIC ISLANDER HERITAGE MONTH and calls upon the Diamond Bar community to join in celebrating this month with appropriate programs and activities.

May 6, 2025
Chia Yu Teng
Mayor

Steve Tye Andrew Chou
Mayor Pro Tem Council Member
Stan Liu Ruth M. Low
Council Member Council Member

5.4.a
Packet Pg. 81
Agenda #: 5.5
Meeting Date: May 6, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: PUBLIC SERVICE RECOGNITION WEEK PROCLAMATION.

STRATEGIC
GOAL: Open, Engaged & Responsive Government
RECOMMENDATION:

Adopt the Proclamation declaring Public Service Recognition Week.

BACKGROUND:

Public Service Recognition Week is celebrated the first week of May since 1985 (beginning on the first Sunday of the month) to honor the people who serve our nation as federal, state, county, local and tribal government employees.

Public Service Recognition Week celebrates the workforce that puts the public first, with some risking their lives daily to serve the millions of people living in the United States.

Public servants include police officers, firefighters, accountants, clerks, analysts, engineers, planners, librarians, attorneys, inspectors, laborers, computer technicians, and countless other occupations. Public servants provide a vast array of services with efficiency and integrity.

The City of Diamond Bar is proud to honor the people who serve our community and to designate May 4th through the 10th as Public Service Recognition Week.

PREPARED BY:

5.5 Packet Pg. 82
REVIEWED BY:

Attachments:

1. 5.5.a Public Service Recognition Week Proclamation

5.5 Packet Pg. 83

PUBLIC SERVICE RECOGNITION WEEK

PROCLAMATION
WHEREAS, Americans are served every single day by public servants at the federal, state, county and city levels. These public employees do the work that keeps our nation working; and
WHEREAS, public employees take not only jobs, but oaths; and WHEREAS, many public servants, including military personnel, police officers, firefighters, border patrol officers, health care professionals and others, risk their lives each day in service to the people of the United States and around the world; and WHEREAS, public servants include teachers, doctors, engineers, planners, information technology professionals, recreation employees, administrative and management staff and countless other occupations. Day in and day out they provide the diverse services demanded by the American people of their government with efficiency and integrity; and
WHEREAS, without these public employees at every level, continuity would be impossible in a democracy that regularly changes its leaders and elected officials.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Diamond Bar does hereby announce and proclaim to all citizens and set seal hereto, that May 4th through 10th, is Public Service Recognition Week. All residents are encouraged to recognize the accomplishments and contributions of government employees at all levels — federal, state, county and city.

May 6, 2025
Chia Yu Teng
Mayor

Steve Tye Andrew Chou
Mayor Pro Tem Council Member
Stan Liu Ruth M. Low
Council Member Council Member

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Agenda #: 5.6
Meeting Date: May 6, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: APPROPRIATION FOR SPECIAL LEGAL COUNSEL SERVICES.

STRATEGIC
GOAL: Safe, Sustainable & Healthy Community
RECOMMENDATION:

Appropriate $100,000 from the General Fund Unassigned fund balance for Special Legal Services.

FINANCIAL IMPACT:

A total of $100,000 would be appropriated from the General Fund to the City Attorney Special Legal Services account (100120-54022) to cover such costs.

BACKGROUND/DISCUSSION:

In addition to the City’s primary legal services through Woodruff & Smart, the City often enlists the services of additional legal experts to assist in a number of matters important to the community. The City has secured the services of Claire Collins of Hansen Bridgett LLP for special legal counsel services related to issues involving the sanitary sewer system serving properties in the City. Ms. Collins’ services were initially retained for a not-to-exceed amount of $45,000 under the City Manager’s signature authority. It is anticipated that at some future date, the cost of Ms. Collins’ services will exceed that amount and thus, City Council approval of an additional appropriation is required.

It is therefore recommended that the City Council appropriate $100,000 from the available General Fund balance to cover such services.

LEGAL REVIEW:

The City Attorney has reviewed and approved this item as to form.

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PREPARED BY:

REVIEWED BY:

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Agenda #: 5.7
Meeting Date: May 6, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: EQUIPMENT RENTAL SERVICES AGREEMENT WITH DOLPHIN RENTS, INC. FOR PARKS & RECREATION RENTAL EQUIPMENT
THROUGH JUNE 30, 2028.

STRATEGIC
GOAL: Responsible Stewardship of Public Resources
RECOMMENDATION:

Approve and authorize the City Manager to sign the Equipment Rental Services Agreement with Dolphin Rents, Inc.

FINANCIAL IMPACT:

The total not-to-exceed amount of the Agreement for each fiscal year would be $60,000.

Sufficient funds are included in the FY 24/25 Parks & Recreation Department budget to cover the cost of such services through June 30, 2025. Additional funding will be proposed in the FY 25/26 budget for subsequent years. The vendor may request a CPI adjustment after FY 25/26.

BACKGROUND:

The City of Diamond Bar hosts city-wide special events throughout the year that require equipment rental services. Events include: Halloween Party, Winter Snow Fest, Concerts in the Park and Concert Share. Required equipment for these events include canopies/tenting, tables, chairs, staging, pipe & drape, and temporary fencing.

ANALYSIS:

On February 12, 2025 the City published a request for proposals (RFP) on Planet Bids. 104 vendors were notified and three proposals were received from responsible bidders.

The deadline for proposals was February 28, 2025. After staff reviewed all responsible proposals, it was determined that Dolphin Rents, Inc. met all the requirements of the RFP. Dolphin Rents, Inc. is recommended based on the pricing structure, references,

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and variety of equipment offered.

LEGAL REVIEW:

The City Attorney has reviewed and approved the Agreement as to form.

PREPARED BY:

REVIEWED BY:

Attachments:

1. 5.7.a Dolphin Rents Agreement

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CONTRACTOR SERVICE AGREEMENT

EQUIPTMENT RENTALS
THIS AGREEMENT (the "Agreement") is made as of April 25, 2025, by and between the City of Diamond Bar, a municipal corporation ("City") and Dolphin Rents, Inc DBA Dolphin Event Services, a Corporation (referred to as the Contractor).

1. Contractor's Services.

Subject to the terms and conditions set forth in this Agreement Contractor shall provide to the reasonable satisfaction of the City equipment rental services set forth in the attached Exhibit "A", which is incorporated herein by this reference. As a material inducement to the City to enter into this Agreement, Contractor represents and warrants that it has thoroughly investigated the work and fully understands the difficulties and restrictions in performing the work. Contractor represents that it is fully qualified to perform such services by virtue of its experience and the training, education and expertise of its principals and employees.

Andee Williams, Recreation Supervisor (herein referred to as the “City’s Project Manager”), shall be the person to whom the Contractor will report for the performance of services hereunder. It is understood that Contractor shall coordinate its services hereunder with the City’s Project Manager to the extent required by the City’s Project Manager, and that all performances required hereunder by Contractor shall be performed to the satisfaction of the City’s Project Manager and the City Manager.

2. Term of Agreement. This Agreement shall take effect June 1, 2025, and shall continue until June 30, 2028 unless earlier terminated pursuant to the provisions herein.

After completion of the first term year, the contractor can request a CPI adjustment and any increase in compensation will be negotiated between the City and the Contractor per fiscal year, but in no event shall the increase exceed the amount that the Consumer Price Index ("CPI") for the Los Angeles-AnaheimRiverside metropolitan area for the month immediately preceding the Adjustment Date (the "Index Month") as reported by the Bureau of Labor Statistics of the United States Department of Labor, has increased over the CPI for the month one year prior to the Index Month.

3. Compensation. City agrees to compensate Contractor for each service which Contractor performs to the satisfaction of City in compliance with the cost proposal provided by contractor set forth in Exhibit "B". Payment will be made only after submission of proper invoices in the form specified by City. Total payment to Contractor pursuant to this Agreement shall not exceed sixty thousand dollars per fiscal year ($ 60,000.00) without prior written consent of the City. The above not to exceed amount

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shall include all costs, including, but not limited to, all clerical, administrative, overhead, telephone, travel and all related expenses.

4. Payment.

A. As scheduled services are completed, Contractor shall submit to City an invoice for the services completed, authorized expenses and authorized extra work actually performed or incurred.

B. All such invoices shall state the basis for the amount invoiced, including services completed, the number of hours spent, and any extra work performed.

C. City will pay vendor the amount invoiced by check within Net 60 days of receipt.

D. Payment shall constitute payment in full for all services, authorized costs and authorized extra work covered by that invoice.

5. Change Orders. No payment for extra services caused by a change in the scope or complexity of work, or for any other reason, shall be made unless and until such extra services and a price therefore have been previously authorized in writing and approved by the City Manager or his designee as an amendment to this Agreement.

The amendment shall set forth the changes of work, extension of time, if any, and adjustment of the fee to be paid by City to Contractor.

6. Priority of Documents. In the event of any inconsistency between the provisions of this Agreement and any attached exhibits, the provisions of this Agreement shall control. In the event of any inconsistency between this Agreement and the attached exhibits, the following order of precedence shall apply: (1) The Agreement; (2) The City’s Request for Proposal (Exhibit “A”) and the quotes provided by the Vendor (Exhibit “B”).

7. Status as Independent Contractor.

A. Contractor is, and shall at all times remain as to City, a wholly independent contractor. Contractor shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Contractor or any of Contractor's employees, except as set forth in this Agreement. Contractor shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City.

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System, regarding the independent contractor status of Contractor and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between City and Contractor, its employees or subcontractors, then Contractor agrees to reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and any appeals relating thereto.

C. Contractor shall fully comply with Workers' Compensation laws regarding Contractor and Contractor's employees. Contractor further agrees to indemnify and hold City harmless from any failure of Contractor to comply with applicable Worker's Compensation laws.

D. Contractor shall, at Contractor’s sole cost and expense fully secure and comply with all federal, state and local governmental permit or licensing requirements, including but not limited to a business license with the City of Diamond.

E. In addition to any other remedies it may have, City shall have the right to offset against the amount of any fees due to Contractor under this Agreement any amount due to City from Contractor as a result of Contractor's failure to promptly pay to City any reimbursement or indemnification required by this Agreement or for any amount or penalty levied against the City for Contractor’s failure to comply with this Section.

9. Indemnification. To the maximum extent permitted by Civil Code section 2782.8, Contractor shall defend, indemnify and hold harmless City, its officers, officials, employees and volunteers ("Indemnitees") from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys' fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with:
(1) Any and all claims under Worker’s Compensation acts and other employee benefit acts with respect to Contractor’s employees or Contractor’s contractors; (2) Any and all claims arising out of Contractor's performance of work hereunder or its failure to comply with any of its obligations contained in this Agreement. Should City in its sole discretion find Contractor’s legal counsel unacceptable, then Contractor shall reimburse the City its costs of defense, including without limitation reasonable attorneys' fees, expert fees and all other costs and fees of litigation. The Contractor shall promptly pay any final judgment rendered against the Indemnitees. Except for the Indemnitees, this Agreement shall not be construed to extend to any third-party indemnification rights of any kind; and

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(3) Any and all claims for loss, injury to or death of persons or damage to property caused by the negligent professional act or omission in the performance of professional services pursuant to this Agreement.
(4) The Contractor's obligations to indemnify, defend and hold harmless the City shall survive termination of this Agreement.

10. Insurance.

A. Contractor shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, with an insurance company authorized to do business in the State of California and approved by the City the following insurance:
(1) a policy or policies of broad-form comprehensive general liability insurance written on an occurrence basis with minimum limits of $1,000,000.00 combined single limit coverage against any injury, death, loss or damage as a result of wrongful or negligent acts by Contractor, its officers, employees, agents, and independent contractors in performance of services under this Agreement; (2) property damage insurance with a minimum limit of $500,000.00 per occurrence;
(3) automotive liability insurance written on an occurrence basis covering all owned, non-owned and hired automobiles, with minimum combined single limits coverage of $1,000,000.00;
(4) Worker's Compensation insurance when required by law, with a minimum limit of $500,000.00 or the amount required by law, whichever is greater; B. The City, its officers, employees, agents, and volunteers shall be named as additional insureds on the policies as to comprehensive general liability, property damage, and automotive liability. The policies as to comprehensive general liability, property damage, and automobile liability shall provide that they are primary, and that any insurance maintained by the City shall be excess insurance only.

C. All insurance policies shall provide that the insurance coverage shall not be non-renewed, canceled, reduced, or otherwise modified (except through the addition of additional insureds to the policy) by the insurance carrier without the insurance carrier giving City ten (10) day's prior written notice thereof. Contractor agrees that it will not cancel, reduce or otherwise modify the insurance coverage and in the event of any of the same by the insurer to immediately notify the City.

D. All policies of insurance shall cover the obligations of Contractor pursuant to the terms of this Agreement and except for professional liability insurance, shall be issued by an insurance company which is authorized to do business in the State of California or which is approved in writing by the City; and shall be placed have a current

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A.M. Best's rating of no less than A-, VII. In the case of professional liability insurance, such coverage shall be issued by companies either licensed or admitted to conduct business in the State of California so long as such insurers possesses the aforementioned Best's rating.

E. Contractor shall submit to City (1) insurance certificates indicating compliance with the minimum insurance requirements above, and (2) insurance policy endorsements or a copy of the insurance policy evidencing the additional insured requirements in this Agreement, in a form acceptable to the City.

F. Self-Insured Retention/Deductibles. All policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention (“SIR”) and/or deductible of the policy in lieu of the Contractor (as the named insured) should Contractor fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City. Contractor understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Contractor as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Contractor’s due to such failure in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Contractor for breach of this Agreement in addition to any other damages incurred by City due to the breach.

G. Subrogation. With respect to any Workers' Compensation Insurance or Employer's Liability Insurance, the insurer shall waive all rights of subrogation and contribution it may have against the Indemnitees.

H. Failure to Maintain Insurance. If Contractor fails to keep the insurance required under this Agreement in full force and effect, City may take out the necessary insurance and any premiums paid, plus 10% administrative overhead, shall be paid by Contractor, which amounts may be deducted from any payments due Contractor.

I. Contractor shall include all subcontractors, if any, as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor to the City for review and approval. All insurance for subcontractors shall be subject to all of the requirements stated herein.

11. Confidentiality. Contractor in the course of its duties may have access to confidential data of City, private individuals, or employees of the City. Contractor covenants that all data, documents, discussion, or other information developed or received by Contractor or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Contractor without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Contractor's covenant under this section shall survive the termination of this Agreement. Notwithstanding the foregoing, to the extent Contractor prepares reports of a proprietary nature specifically

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for and in connection with certain projects, the City shall not, except with Contractor's prior written consent, use the same for other unrelated projects.

12. Reserved.

13. Maintenance and Inspection of Records. In accordance with generally accepted accounting principles, Contractor and its subcontractors shall maintain reasonably full and complete books, documents, papers, accounting records, and other information (collectively, the “records”) pertaining to the costs of and completion of services performed under this Agreement. The City and any of their authorized representatives shall have access to and the right to audit and reproduce any of Contractor's records regarding the services provided under this Agreement. Contractor shall maintain all such records for a period of at least three (3) years after termination or completion of this Agreement. Contractor agrees to make available all such records for inspection or audit at its offices during normal business hours and upon three (3) days' notice from the City, and copies thereof shall be furnished if requested.

14. Conflict of Interest.

A. Contractor covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the services to be performed by Contractor under this Agreement, or which would conflict in any manner with the performance of its services hereunder. Contractor further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Contractor shall avoid the appearance of having any interest which would conflict in any manner with the performance of its services pursuant to this Agreement.

B. Contractor covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result of the performance of this Agreement. Contractor's covenant under this section shall survive the termination of this Agreement.

15. Termination. Either party may terminate this Agreement with or without cause upon forty-five (45) days' written notice to Contractor. The effective date of termination shall be upon the date specified in the notice of termination, or, in the event no date is specified, upon the forty fifth (45th) day following mailing of the notice. In the event of such termination, City agrees to pay Contractor for services satisfactorily rendered prior to the effective date of termination. Immediately upon receiving written notice of termination, Contractor shall discontinue performing services, unless the notice provides otherwise, except those services reasonably necessary to effectuate the termination. The City shall be not liable for any claim of lost profits.

16. Personnel/Designated Person. Contractor represents that it has, or will secure at its own expense, all personnel required to perform the services under this Agreement. All of the services required under this Agreement will be performed by Contractor or under its supervision, and all personnel engaged in the work shall be

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qualified to perform such services. Except as otherwise authorized by the City's Project Manager, shall be the person who primarily performs the work provided under this Agreement. Except as provided in this Agreement, Contractor reserves the right to determine the assignment of its own employees to the performance of Contractor's services under this Agreement, but City reserves the right in its sole discretion to require Contractor to exclude any employee from performing services on City's premises.

17. Non-Discrimination and Equal Employment Opportunity.

Such nondiscrimination shall include but not be limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship.

B. Contractor will, in all solicitations or advertisements for employees placed by or on behalf of Contractor state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation.

C. Contractor will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials.

18. Reserved.

19. Time Is of the Essence. Time is of the essence in this Agreement.

Contractor shall do all things necessary and incidental to the prosecution of Contractor's work.

20. Reserved.

21. Reserved.

22. Assignment. Contractor shall not assign or transfer any interest in this Agreement nor the performance of any of Contractor's obligations hereunder, without the prior written consent of City, and any attempt by Contractor to so assign this Agreement or any rights, duties, or obligations arising hereunder shall be void and of no effect.

23. Compliance with Laws. Contractor shall comply with all applicable laws, ordinances, codes and regulations of the federal, state, and local governments.

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24. Non-Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Contractor constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Contractor, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default.

25. Attorney's Fees. In the event that either party to this Agreement shall commence any legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney's fees and costs, including costs of expert witnesses and Contractors

26. Mediation. Any dispute or controversy arising under this Agreement, or in connection with any of the terms and conditions hereof, which cannot be resolved by the parties, may be referred by the parties hereto for mediation. A third party, neutral mediation service shall be selected, as agreed upon by the parties and the costs and expenses thereof shall be borne equally by the parties hereto. The parties agree to utilize their good faith efforts to resolve any such dispute or controversy so submitted to mediation. It is specifically understood and agreed by the parties hereto that mutual good faith efforts to resolve the same any dispute or controversy as provided herein, shall be a condition precedent to the institution of any action or proceeding, whether at law or in equity with respect to any such dispute or controversy.

26. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during regular business hours or by facsimile before or during regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section.
“CONTRACTOR” “CITY”
Dolphin Rents, Inc City of Diamond Bar
915 W. 5th Street 21810 Copley Drive
Azusa, CA 91702 Diamond Bar, CA 91765-4178
Attn.: Kevin Godycki Attn.: Andee Williams
Phone: 626.795.5131 Phone: 909.839.7067
E-Mail: [email protected] E-mail: [email protected]

28. Governing Law. This Agreement shall be interpreted, construed and enforced in accordance with the laws of the State of California.

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29. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument.

30. Entire Agreement. This Agreement, and any other documents incorporated herein by reference, represent the entire and integrated agreement between Contractor and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement. Amendments on behalf of the City will only be valid if signed by a person duly authorized to do so under the City's Purchasing Ordinance.

IN WITNESS of this Agreement, the parties have executed this Agreement as of the date first written above.
"CONTRACTOR" "CITY"

DOLPHIN RENTS, INC CITY OF DIAMOND BAR
By: ______ By: ____
Printed Name: Kevin Godycki Daniel Fox, City Manager
Title: Vice President

ATTEST:

Kristina Santana, City Clerk

Approved as to form:

By:____
Omar Sandoval, City Attorney

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REQUEST FOR PROPOSALS
Equipment Rentals for
Special Events
Contract Services
Submission Deadline
FRIDAY, FEBRUARY 28, 2025 by 5 p.m.

Exhibit A

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1. INTRODUCTION
The City of Diamond Bar is requesting proposals from qualified Equipment Rental vendors to provide equipment rentals for city special events for fiscal year 25-26 with the option to enter into a four-year agreement if selected.

RFP Date: February 12, 2025
Project Name: Equipment Rentals for Special Events FY25-26

Department: Parks and Recreation
Proposal Deadline: Friday, February 28, 2025 by 5 p.m.

Proposals shall be delivered by the proposal deadline via the PlanetBids portal https://vendors.planetbids.com/portal/39500/bo/bo-detail/126259.

All proposals submitted in response to this RFP will become property of the City upon submittal and a matter of public record pursuant to applicable law. Late submittals will not be accepted.

Questions regarding this RFP shall be made in writing via email Andee Williams, Recreation Supervisor, at [email protected] no later than Friday, February 18, 2025. Questions and responses may be made available to all potential proposers.

The City will review all proposals received by the submittal deadline indicated in this RFP. Proposals that do not meet the minimum requirements of this RFP will be rejected. The City reserves the right to select the firm that best meets the overall needs and offers the best overall value to the City based on a variety of criteria, including but not limited to, experience of the design team, quality of work product, successful completion of similar projects, and cost effectiveness, but not solely on the lowest cost of services.

The following tentative schedule has been established for the selection of a firm which is subject to change:
x RFP Posting Date February 12, 2025
x Written Questions Deadline February 18, 2025
x Proposal Due Date February 28, 2025
x Award of Contract March 14, 2025

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The City of Diamond Bar shall not be liable for any pre-contractual expenses incurred by any Contractor, nor shall any Contractor include any such expenses as part of the proposed cost. Pre-contractual expenses include any expense incurred by a contractor prior to the date of an executed contract, such as the cost of preparing and submitting a proposal and negotiating any terms with the City.

2. ABOUT THE CITY
Diamond Bar is a scenic community located on the eastern edge of Los Angeles County, within minutes of Orange, Riverside, and San Bernardino counties. With its origin as a center for ranching perched among a landscape of rolling hills in the East San Gabriel Valley, Diamond Bar became one of the first master planned communities in Los Angeles County dating back to 1956, and has grown since that time to be known for its friendly country-living atmosphere, abundant open spaces, exceptional public facilities, well-maintained parks and hiking trails, and excellent schools. In 1989, Diamond Bar became the 86th city in Los Angeles County. Today, Diamond Bar covers 14.9 square miles and is home to 57,177 residents.

Diamond Bar is bounded by the cities of Industry and Pomona to the north, Chino Hills to the east, and unincorporated Los Angeles County to the south and west (Figure B-1; Regional Setting Map). With convenient access to State Routes SR-57 and SR-60, Diamond Bar is within 30 miles driving distance of the cities of Los Angeles, Riverside, and Irvine, making it a desirable destination to live and work. The Industry Metrolink Station lies on the City’s northern border, providing east-west transit connections to Los Angeles and Riverside.

3. PROJECT BACKGROUND
The City of Diamond Bar has several special event’s that require canopies, tables, chairs, and stages during the 25/26 fiscal year. Events Include: Halloween Party, Winter Snow Fest, Concert Share, and Concert in the Park. Please bid on the information listed below.

4. SCOPE OF WORK AND DELIVERABLES
To be considered, proposals shall identify each task listed below and describe how the firm will accomplish each task. At a minimum, these tasks shall include the following areas of service:

All proposal must be itemized per event and include tax, delivery, and any other additional charges. Please submit your quote based on the information provided.

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Once the vendor has been selected, actual event information and locations will be provided.

Concerts in the Park - Eight weeks of service
x (1) canopy 20x30 white with 12’ high legs to go over a stage x Water barrels needed for canopies over 10 x 10
x Set-up: Monday, June 9 before 12 p.m. noon
x Pick-up: Thursday, July 31 before 12 p.m. noon.
x Canopy will remain in the location for eight weeks
x Location: Summitridge Park – 1600 Grand Ave, Diamond Bar, CA 91765 Halloween Party
x (90) 6x30 tables
x (135) white folding chairs
x (2) 50x60 white canopies
x (2) 30x60 white canopies
x (1) 10x20 white canopies w/ side walls along the backside x (1) 10x10 white canopy
x (10) 3’H x6’L pipe and drape dividers w/fabric drapery x Approx. 240-250 feet of the fencing specified below to create a temporary dog park. Fence must be no more than four inches off the ground. o White picket fence with two swing gates
o Bike Barricade with covers and two entrances
o Crowd Control Barricades with two entrances
x Water barrels needed for all canopies over 10x10 in size x Set-up: Thursday, October 23 before 12 p.m. noon
x Pick-up: Saturday, October 26 after 3 p.m.
x Location: Pantera Park – 738 Pantera Drive, Diamond Bar, CA 91765 Winter Snow Fest
x (80) 6x30 tables
x (425) White folding chairs
x (2) 50x60 white canopy
x (2) 40x40 white canopies
x (3) 10x10 white canopies
x (2) 10x20 white canopies
x (1) 20x20 White canopy
x (1) 20x30 white canopy to go over stage with 12ft legs x (6) sidewall 10x10 white
x (1) sidewall 12x30 white (backside of stage canopy)
x (1) Stage 16x24
x (1) Stage legs 30”
x (1) Stage guard rails 4’
x (2) Stage stairs 24”-48”
x (1) Astro turf black 16x24 section
x Water barrels needed for all canopies over 10x10 in size x Set-up: Wednesday, December 3 before 12 p.m. noon

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x Pick-up: Saturday, December 6 after 4 p.m.
x Location: Pantera Park – 738 Pantera Drive, Diamond Bar, CA 91765 Concert Share –
x (160) 6x30 tables
x (10) 132” round table cloth – black
x Set-up: Tuesday, January 13, 2026 by 8 a.m.
x Pick-up: Wednesday, January 14, 2026 after 2:30 p.m.
x Location: Diamond Bar Center – 1600 Grand Ave, Diamond Bar, CA 91765

5. FORMAT AND CONTENTS OF PROPOSAL
The Contractor’s proposal shall contain the following information and shall be organized as follows:

A. Contractor's Experience/References
Provide a list of at least three references who may be contacted to discuss their experience working with the Company on similar projects. Please provide contact information including Organization, Name, Title, Address, Phone, Email, Project Name and Date of Completion.

B. Cost for Services
Please complete the attached Cost Proposal – Bid Sheet on PlanetBids.

Provide a detailed not-to-exceed cost proposal to accomplish the services requested. Identify the hourly allocation of resources by discipline and by each task identified in the Scope of Work, include billing rates for personnel, printing, attendance at public meetings, and any other cost anticipated.

Please clearly highlight any additional or recommended tasks and associated costs that are included. No additional charges for items such as transportation, out-of-pocket expenses, etc., will be paid unless these are specifically included in the proposal. Contractor must be able to accept payment in check form and provide itemized invoices.

C. Insurance
Proof of insurance requirements addressed in the professional services agreement of this Request for Proposal shall be submitted by the selected Consultant upon execution of the contract as defined under the City’s existing purchasing Ordinance.

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Equipment Rentals for Special Events FY25-26
February 12, 2025
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The selected Consultant must submit a "Statement Certifying Insurance Coverage" certifying that the required insurance coverage will be obtained by the Consultant, and that the Consultant understands said coverage is prerequisite for entering into an agreement with the City. The Consultant is required to confirm with its insurance carrier that it can meet all the requirements for insurance. Failure to meet the insurance regulations as set forth shall result in proposer’s disqualification.

6. SUBCONTRACTING
The Contractor may utilize the service of specialty Subcontractors on those parts of the work which, under normal contracting practices, are performed by specialty Subcontractors. Unless a specific Subcontractor is listed by the Contractor, Contractor is representing to City that Contractor has all appropriate licenses, certifications, and registrations to perform the work hereunder.

After submission of the Proposal, the Contractor shall not award work to any unlisted Subcontractor(s) without prior written approval of the City. The Contractor shall be fully responsible to the City for the performance of the Subcontractors, and of persons either directly or indirectly employed by them.

Nothing contained herein shall create any contractual relation between any Subcontractor and the City.

7. RIGHT TO REJECT ALL PROPOSALS
The City reserves the right to withdraw, reduce, or revise elements of the scope of work prior to the award of any contract. Furthermore, the City reserves the right to reject any or all proposals submitted; and no representation is made hereby that any contract will be awarded pursuant to this Request for Proposal, or otherwise.

All costs incurred in the preparation of the proposal, in the submission of additional information and/or in any other aspect of a proposal prior to the award of a written contract will be borne by the proposer. The City shall only provide the staff assistance and documentation specifically referred to herein and shall not be responsible for any other cost of obligation of any kind which may be incurred by the proposing firm.

8. SUPPORTING DOCUMENTS
Exhibit A – Request for Proposal (RFP)
Exhibit B – Cost Proposal – Bid Sheet

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Exhibit "B"

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ANY PROPRIETOR/PARTNER/EXECUTIVE
OFFICER/MEMBER EXCLUDED?

INSR ADDL SUBR

LTR INSD WVD

PRODUCER CONTACT
NAME:

PHONE FAX (A/C, No, Ext): (A/C, No):

E-MAIL
ADDRESS:

INSURER A :

INSURED INSURER B :

INSURER C :

INSURER D :

INSURER E :

INSURER F :

POLICY NUMBER POLICY EFF POLICY EXP TYPE OF INSURANCE (MM/DD/YYYY) (MM/DD/YYYY) LIMITS

AUTOMOBILE LIABILITY

UMBRELLA LIAB

EXCESS LIAB

WORKERS COMPENSATION

AND EMPLOYERS' LIABILITY
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)

AUTHORIZED REPRESENTATIVE
EACH OCCURRENCE $
DAMAGE TO RENTED CLAIMS-MADE OCCUR PREMISES (Ea occurrence) $ MED EXP (Any one person) $
PERSONAL & ADV INJURY $
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $

PRO- POLICY LOC JECT PRODUCTS - COMP/OP AGG
OTHER: $

COMBINED SINGLE LIMIT
(Ea accident) $
ANY AUTO BODILY INJURY (Per person) $

OWNED SCHEDULED
AUTOS ONLY AUTOS BODILY INJURY (Per accident) $

HIRED NON-OWNED PROPERTY DAMAGE
AUTOS ONLY AUTOS ONLY (Per accident) $
$

OCCUR EACH OCCURRENCE
CLAIMS-MADE AGGREGATE $
DED RETENTION $
PER OTHSTATUTE ER
E.L. EACH ACCIDENT
E.L. DISEASE - EA EMPLOYEE $
If yes, describe under
DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT INSURER(S) AFFORDING COVERAGE NAIC #

COMMERCIAL GENERAL LIABILITY
Y / N
N / A (Mandatory in NH)

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:

CERTIFICATE HOLDER CANCELLATION
ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved.

CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY)
$
$
$
$
$
The ACORD name and logo are registered marks of ACORD
12/10/2024
(626) 799-7000 (626) 441-3233
21873
Dolphin Rents, Inc.
915 W 5th St.

Azusa, CA 91702
21849
42376
A 1,000,000
X UST002542240 10/28/2024 10/28/2025 1,000,000
10,000
1,000,000
2,000,000
2,000,000
EMPLOYEE BENEFI 2,000,000
B 1,000,000
SCV0113682401 10/28/2024 10/28/2025
A 2,000,000
UST000183241 10/28/2024 10/28/2025 2,000,000
C
TES4513275 10/28/2024 10/28/2025 1,000,000 Y 1,000,000
1,000,000
Re: Operations of the Named Insured.

GL Additional Insured applies per ENTGL0190119 attached, only if required by written contract/agreement.

Additional Insured(s): Foothill Family
DOLPREN-C1 JHERNANDEZ1
IMA, Inc. - Pasadena
3475 E. Foothill Boulevard
Suite 100
Pasadena, CA 91107
Fireman's Fund Insurance Company
American Automobile Insurance Company
Technology Insurance Company
X
X
X
X
X
X
X

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ENTGL 019 01 19
Copyright © 2019 Allianz Global Risks US Insurance Company. All rights reserved.

Includes copyrighted material of Insurance Services Office, Inc., with its permission. Page 1 of 2 Blanket Additional Insured Endorsement – ENTGL 019 01 19 Policy Amendment – Commercial General Liability
This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART

SCHEDULE
Name of Additional insured Person(s) or Organization(s) (Information required to complete this Schedule, if not shown above, will be shown in the Declarations) I. Who Is An Insured
It is agreed that Section II – Who Is An Insured is amended to include the following:

The Certificate of Insurance holder and/or any other person or organization when you have agreed in writing in a contract or agreement that such Certification of Insurance holder or such person(s) or organizations(s) be added as an additional insured. However:

A. Such person(s) or organization(s) is an insured only with respect to liability for bodily injury, property damage or personal and advertising injury caused, in whole or in part, by:

1. Your acts or omissions; or

2. The acts or omissions of those acting on your behalf; in the performance of your ongoing operations.

B. A person’s or organization’s status as an additional insured under this endorsement ends when your operations under the contract or agreement with such additional insured are completed.

This insurance does not apply to any occurrence that takes place after all work on the project stated in the contract or agreement has been completed.

However:

1. The insurance afforded to person(s) or organization(s) that qualify as additional insureds under this endorsement only applies to the extent permitted by law; and

2. If coverage provided to the additional insured is required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured.

II. Limits of Insurance
For the purposes of coverage provided by this endorsement, Section III – Limits of Insurance is amended to the extent necessary to include the following:
bove, will be shown
red is amended to i
or any other person
t such Certification o
ditional insured. Ho
ation(s) is an insure
nd advertising inju
or omissions of thos
rformance of your o
erson’s or organizati
perations under the
This insurance does
contract or agreem
However:

Th
As required by contract or agreement.

Policy Number: UTS002542240

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ENTGL 019 01 19
Copyright © 2019 Allianz Global Risks US Insurance Company. All rights reserved.

Includes copyrighted material of Insurance Services Office, Inc., with its permission. Page 2 of 2 If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of such additional insured is the amount of insurance:

A. required by the contract or agreement; or
B. available under the applicable limits of insurance shown in the Declarations; whichever is less.

Any payments we make under this endorsement will be part of and not in addition to the applicable Limits of Insurance shown in the Declarations.

III. All other terms and conditions of the policy remain unchanged. pplic

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Agenda #: 5.8
Meeting Date: May 6, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: MOVIE EQUIPMENT RENTAL AGREEMENT WITH STONE THROW,

DBA PACIFIC PRODUCTIONS FOR PARKS AND RECREATION
EQUIPMENT THROUGH JUNE 30, 2030.

STRATEGIC
GOAL: Responsible Stewardship of Public Resources
RECOMMENDATION:

Approve and authorize the City Manager to sign the Movie Equipment Rental Agreement with Stone Throw, dba Pacific Productions.

FINANCIAL IMPACT:

The total not-to-exceed amount of the Agreement for each fiscal year would be $25,000.

BACKGROUND:

The City of Diamond Bar operates annual Concerts and Movies in the Park which is an eight-week series that takes place on Wednesday evenings starting in June and ending in late July or August. The Concert and Movie series is a city-wide special event that includes over 800 in attendance per event. Operation of the Movie in the Park requires equipment rental services that include: inflatable screen, projector, audio and power equipment as well as a professional operator with set-up and clean-up staff.

ANALYSIS:

On February 12, 2025 the City published a request for proposal (RFP) on Planet Bids. 59 vendors were notified and three proposals were received from responsible bidders.

5.8 Packet Pg. 112
The deadline for the bid was February 28, 2025. After staff reviewed all responsible proposals, and met with Stone Throw in person for an event walk through it was determined that Stone Throw met all the requirements of the RFP. Stone Throw is recommended based on their pricing structure, positive references, and movie equipment offered.

LEGAL REVIEW:

The City Attorney has reviewed and approved the Agreement as to form.

PREPARED BY:

REVIEWED BY:

Attachments:

1. 5.8.a Pacific Production Agreement

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1 Contractor Services – Movie Equipment
1614063.1

CONTRACTOR SERVICE AGREEMENT

MOVIE EQUIPMENT
THIS AGREEMENT (the "Agreement") is made as of April 11, 2025, by and between the City of Diamond Bar, a municipal corporation ("City") and Stone Throw DBA Pacific Productions, a Corporation (referred to as the Contractor).

1. Contractor's Services.

Subject to the terms and conditions set forth in this Agreement Contractor shall provide to the reasonable satisfaction of the City movie equipment services set forth in the attached Exhibit "A", which is incorporated herein by this reference. As a material inducement to the City to enter into this Agreement, Contractor represents and warrants that it has thoroughly investigated the work and fully understands the difficulties and restrictions in performing the work. Contractor represents that it is fully qualified to perform such services by virtue of its experience and the training, education and expertise of its principals and employees.

2. Term of Agreement. This Agreement shall take effect June 1, 2025, and shall continue until June 30, 2030 unless earlier terminated pursuant to the provisions herein.

3. Compensation. City agrees to compensate Contractor for each service which Contractor performs to the satisfaction of City in compliance with the cost proposal provided by contractor set forth in Exhibit "B". Payment will be made only after submission of proper invoices in the form specified by City. Total payment to Contractor pursuant to this Agreement shall not exceed twenty-five thousand dollars per fiscal year ($ 25,000.00) without prior written consent of the City. The above not to exceed amount shall include all costs, including, but not limited to, all clerical, administrative, overhead, telephone, travel and all related expenses.

Docusign Envelope ID: A1B64E6B-D17E-4086-9315-2007161C9345

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4. Payment.

A. As scheduled services are completed, Contractor shall submit to City an invoice for the services completed, authorized expenses and authorized extra work actually performed or incurred.

B. All such invoices shall state the basis for the amount invoiced, including services completed, the number of hours spent, and any extra work performed.

C. City will pay vendor the amount invoiced by check within 90 days of receipt.

D. Payment shall constitute payment in full for all services, authorized costs and authorized extra work covered by that invoice.

The amendment shall set forth the changes of work, extension of time, if any, and adjustment of the fee to be paid by City to Contractor.

7. Status as Independent Contractor.

B. Contractor agrees to pay all required taxes on amounts paid to Contractor under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. In the event that City is audited by any Federal, State agency, including the Public Employee Retirement System, regarding the independent contractor status of Contractor and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between Docusign Envelope ID: A1B64E6B-D17E-4086-9315-2007161C9345

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City and Contractor, its employees or subcontractors, then Contractor agrees to reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and any appeals relating thereto.

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(3) Any and all claims for loss, injury to or death of persons or damage to property caused by the negligent professional act or omission in the performance of professional services pursuant to this Agreement.
(4) The Contractor's obligations to indemnify, defend and hold harmless the City shall survive termination of this Agreement.

10. Insurance.

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A.M. Best's rating of no less than A-, VII. In the case of professional liability insurance, such coverage shall be issued by companies either licensed or admitted to conduct business in the State of California so long as such insurers possesses the aforementioned Best's rating.

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for and in connection with certain projects, the City shall not, except with Contractor's prior written consent, use the same for other unrelated projects.

12. Reserved.

14. Conflict of Interest.

15. Termination. The City may terminate this Agreement with or without cause upon fifteen (15) days' written notice to Contractor. The effective date of termination shall be upon the date specified in the notice of termination, or, in the event no date is specified, upon the fifteenth (15th) day following mailing of the notice. In the event of such termination, City agrees to pay Contractor for services satisfactorily rendered prior to the effective date of termination. Immediately upon receiving written notice of termination, Contractor shall discontinue performing services, unless the notice provides otherwise, except those services reasonably necessary to effectuate the termination. The City shall be not liable for any claim of lost profits.

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qualified to perform such services. Except as otherwise authorized by the City's Project Manager, shall be the person who primarily performs the work provided under this Agreement. Except as provided in this Agreement, Contractor reserves the right to determine the assignment of its own employees to the performance of Contractor's services under this Agreement, but City reserves the right in its sole discretion to require Contractor to exclude any employee from performing services on City's premises.

17. Non-Discrimination and Equal Employment Opportunity.

18. Reserved.

19. Time Is of the Essence. Time is of the essence in this Agreement.

Contractor shall do all things necessary and incidental to the prosecution of Contractor's work.

20. Reserved.

21. Reserved.

23. Compliance with Laws. Contractor shall comply with all applicable laws, ordinances, codes and regulations of the federal, state, and local governments.

Docusign Envelope ID: A1B64E6B-D17E-4086-9315-2007161C9345

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26. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during regular business hours or by facsimile before or during regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section.
“CONTRACTOR” “CITY”
Stone Throw DBA Pacific Productions City of Diamond Bar 2245 Addison Way 21810 Copley Drive
Los Angeles, CA 90041 Diamond Bar, CA 91765-4178
Attn.: Thomas Olandt Attn.: Andee Williams
Phone: 626.590.4474 Phone: 909.839.7067
E-Mail: [email protected] E-mail: [email protected]

28. Governing Law. This Agreement shall be interpreted, construed and enforced in accordance with the laws of the State of California.

Docusign Envelope ID: A1B64E6B-D17E-4086-9315-2007161C9345

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IN WITNESS of this Agreement, the parties have executed this Agreement as of the date first written above.
"CONTRACTOR"

STONE THROW DBA

PACIFIC PRODUCTIONS
By: ______
Printed Name: Thomas Olandt
Title: Owner
"CITY"

CITY OF DIAMOND BAR
By: ____
Daniel Fox, City Manager
ATTEST:

Kristina Santana, City Clerk
Approved as to form:

By:____
Omar Sandoval, City Attorney
Docusign Envelope ID: A1B64E6B-D17E-4086-9315-2007161C9345

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REQUEST FOR PROPOSALS
Movie Screen Services for
Special Events
Contract Services
Submission Deadline
Friday, February 28, 2025 by 5 P.M.

Exhibit A
Docusign Envelope ID: A1B64E6B-D17E-4086-9315-2007161C9345

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Movie Screen Services – City of Diamond Bar – Special Events February 12, 2025
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1. INTRODUCTION
The City of Diamond Bar is requesting proposals from qualified Movie Screen Equipment vendor to provide movie screen equipment rentals for City Special Events for fiscal year 2025-2026 with the option to enter into a five-year agreement if selected.

RFP Date: February, 12, 2025
Project Name: Movie Screen Services – City of Diamond Bar – Special Events
Department: Parks and Recreation
Proposal Deadline: Friday, February 28, 2025 by 5 P.M.

Proposals shall be delivered by the proposal deadline via the PlanetBids portal https://vendors.planetbids.com/portal/39500/bo/bo-detail/126266.

All proposals submitted in response to this RFP will become property of the City upon submittal and a matter of public record pursuant to applicable law. Late submittals will not be accepted.

Questions regarding this RFP shall be made in writing via email to Andee Williams, Recreation Supervisor, at [email protected], no later than February 18, 2025 by 5 P.M. Questions and responses may be made available to all potential proposers.

The City will review all proposals received by the submittal deadline indicated in this RFP. Proposals that do not meet the minimum requirements of this RFP will be rejected. The City reserves the right to select the firm that best meets the overall needs and offers the best overall value to the City based on a variety of criteria, including but not limited to, experience, quality of work product, successful completion of similar projects, and cost effectiveness, but not solely on the lowest cost of services.

The following tentative schedule has been established for the selection of a contractor which is subject to change:
• RFP Posting Date February 12, 2025
• Written Questions Deadline February 18, 2025
• Proposal Due Date February 28, 2025
• Award of Contract March 14, 2025
Docusign Envelope ID: A1B64E6B-D17E-4086-9315-2007161C9345

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The City of Diamond Bar shall not be liable for any pre-contractual expenses incurred by any Contractor, nor shall any Contractor include any such expenses as part of the proposed cost. Pre-contractual expenses include any expense incurred by a contractor prior to the date of an executed contract, such as the cost of preparing and submitting a proposal and negotiating any terms with the City.

3. PROJECT BACKGROUND
The City of Diamond Bar annual Concerts and Movies in the Park is an eight-week series that takes place on Wednesday evenings starting June 11 through July 30. The Concert and Movie in the Park event is a community wide event that features a movie following the concert. Movies begin approximately by 8pm.

4. SCOPE OF WORK AND DELIVERABLES
To be considered, proposals shall include the following areas of service:

Docusign Envelope ID: A1B64E6B-D17E-4086-9315-2007161C9345

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Movie Screen Services – City of Diamond Bar – Special Events February 12, 2025
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Movies in the Park series – 8-weeks

• Minimum Movie Screen size - 30’ X 17’
• Projector- All projection, Sound equipment & Cables
• Professional operator
• Generator
• Dates: Wednesday's June 11, 2025 – July 30, 2025 (Wednesday night events) • Movie Run Time: All movies will be 120 minute or less starting at sunset. • Set-up: Wednesday’s, before 5:30 p.m.
• Clean-up: All movie equipment must be cleaned up and removed immediately following the movie.
• Location: Summitridge Park – 1600 Grand Ave, Diamond Bar, CA 91765 • Crowd Size: 500-750 people per movie

5. FORMAT AND CONTENTS OF PROPOSAL
The Contractor’s proposal shall contain the following information and shall be organized as follows:

A. Contractors Experience/References
Provide a list of at least three references who may be contacted to discuss their experience working with the Company on similar projects. Please provide contact information including Organization, Name, Title, Address, Phone, Email, Project Name and Date of Completion.

B. Cost for Services
Please complete the attached Cost Proposal – Bid Sheet on PlanetBids.

1. Provide a detailed not-to-exceed cost proposal to accomplish the services requested. Identify the hourly allocation of resources by discipline and by each task identified in the Scope of Work, include billing rates for personnel, printing, attendance at public meetings, and any other cost anticipated. Please clearly highlight any additional or recommended tasks and associated costs that are included. No additional charges for items such as transportation, out-of-pocket expenses, etc., will be paid unless these are specifically included in the proposal. Must be able to accept payment in check form and provide itemized invoices.

Docusign Envelope ID: A1B64E6B-D17E-4086-9315-2007161C9345

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C. Insurance
Proof of insurance requirements addressed in the professional services agreement of this Request for Proposal shall be submitted by the selected Contractor upon execution of the contract as defined under the City’s existing purchasing Ordinance.

The selected Contractor must submit a "Statement Certifying Insurance Coverage" certifying that the required insurance coverage will be obtained by the Contractor, and that the Contractor understands said coverage is prerequisite for entering into an agreement with the City. The Contractor is required to confirm with its insurance carrier that it can meet all the requirements for insurance. Failure to meet the insurance regulations as set forth shall result in proposer’s disqualification.

After submission of the Proposal, the Contractor shall be fully responsible to the City for the performance of the Subcontractors, and of persons either directly or indirectly employed by them. Nothing contained herein shall create any contractual relation between any Subcontractor and the City.

Docusign Envelope ID: A1B64E6B-D17E-4086-9315-2007161C9345

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Movie Screen Services – City of Diamond Bar – Special Events February 12, 2025
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8. SUPPORTING DOCUMENTS
Exhibit A – Request for Proposal (RFP)
Exhibit B – Cost Proposal – Bid Sheet
Docusign Envelope ID: A1B64E6B-D17E-4086-9315-2007161C9345

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Company Name
Address
Name & Title
Phone
Email
Item Description QTY Cost/item Total Cost
Movie Screen Specify size - 1
Projector All projection, Sound & Cables 1
Generator 1
Set-up/Clean-up 1
Tax 1
Misc
Signature
Date
Printed Name
Title
Company Name
“I affirm that I have reviewed the Request for Proposal (RFP). I have completed the Cost Proposal - Bid Sheet to the best of my knowledge. I understand that all information submitted about this RFP may be subject to the provisions of the Public Records Act. The City shall have the right to terminate at any time any contract awarded to an RFP response that contains false information.”

AKNOWLEDGEMENT OF REVIEW
Total Cost
CITY OF DIAMOND BAR: COST PROPOSAL - BID SHEET
The City of Diamond Bar is requesting movie screen services for special events. Please bid on example.
• Dates: Wednesday's June11, 2025 - July 30, 2025 (Wednesday night events) • Movie Runt Time: All movies will be 120 minute or less starting at sunset. • Set-up: Wednesday’s, before 5:30 p.m.
• Clean-up: All movie equipment must be cleaned up and removed that night. • Location: Summittridge Park – 1600 S. Grand Ave, Diamond Bar, CA 91765 Crowd Size: 200- 500 people per movie
Concerts in the Park Movie Screen Services (Eight Weeks of Service) *If your company does not offer any of these products please put a $0 in the total cost.

Exhibit "B"
Pacific Productions 135. E Chestnut Ave Unit 1B Monrovia CA, 91016 Thomas Olandt - Owner 626-590-4474 [email protected] 35’ diagonal 2.53:1 500 500 500 500 150 150 500 500 0 0 100 02/14/2025 Thomas Olandt Owner Pacific Productions Delivery 100 1750 Docusign Envelope ID: A1B64E6B-D17E-4086-9315-2007161C9345

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Form W-9
(Rev. October 2018)
Department of the Treasury
Internal Revenue Service
Request for Taxpayer
Identification Number and Certification
a Go to www.irs.gov/FormW9 for instructions and the latest information.

Give Form to the
requester. Do not
send to the IRS.

Print or type.

See Specific Instructions on page 3.
1 Name (as shown on your income tax return). Name is required on this line; do not leave this line blank. 2 Business name/disregarded entity name, if different from above 3 Check appropriate box for federal tax classification of the person whose name is entered on line 1. Check only one of the following seven boxes.

Individual/sole proprietor or
single-member LLC
C Corporation S Corporation Partnership Trust/estate
Limited liability company. Enter the tax classification (C=C corporation, S=S corporation, P=Partnership) a Note: Check the appropriate box in the line above for the tax classification of the single-member owner. Do not check LLC if the LLC is classified as a single-member LLC that is disregarded from the owner unless the owner of the LLC is another LLC that is not disregarded from the owner for U.S. federal tax purposes. Otherwise, a single-member LLC that is disregarded from the owner should check the appropriate box for the tax classification of its owner.

Other (see instructions) a
4 Exemptions (codes apply only to
certain entities, not individuals; see
instructions on page 3):

Exempt payee code (if any)
Exemption from FATCA reporting
code (if any)
(Applies to accounts maintained outside the U.S.)
5 Address (number, street, and apt. or suite no.) See instructions. 6 City, state, and ZIP code
Requester’s name and address (optional)
7 List account number(s) here (optional)
Part I Taxpayer Identification Number (TIN)
Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid backup withholding. For individuals, this is generally your social security number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the instructions for Part I, later. For other entities, it is your employer identification number (EIN). If you do not have a number, see How to get a TIN, later.

Note: If the account is in more than one name, see the instructions for line 1. Also see What Name and Number To Give the Requester for guidelines on whose number to enter.

Social security number
– –
or
Employer identification number
–
Part II Certification
Under penalties of perjury, I certify that:

1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and

2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and

3. I am a U.S. citizen or other U.S. person (defined below); and

4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct.

Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions for Part II, later.

Sign
Here Signature of
U.S. person a Date a
General Instructions
Section references are to the Internal Revenue Code unless otherwise noted.

Future developments. For the latest information about developments related to Form W-9 and its instructions, such as legislation enacted after they were published, go to www.irs.gov/FormW9.

Purpose of Form
An individual or entity (Form W-9 requester) who is required to file an information return with the IRS must obtain your correct taxpayer identification number (TIN) which may be your social security number (SSN), individual taxpayer identification number (ITIN), adoption taxpayer identification number (ATIN), or employer identification number (EIN), to report on an information return the amount paid to you, or other amount reportable on an information return. Examples of information returns include, but are not limited to, the following. • Form 1099-INT (interest earned or paid)
• Form 1099-DIV (dividends, including those from stocks or mutual funds)
• Form 1099-MISC (various types of income, prizes, awards, or gross proceeds)
• Form 1099-B (stock or mutual fund sales and certain other transactions by brokers)
• Form 1099-S (proceeds from real estate transactions)
• Form 1099-K (merchant card and third party network transactions) • Form 1098 (home mortgage interest), 1098-E (student loan interest), 1098-T (tuition)
• Form 1099-C (canceled debt)
• Form 1099-A (acquisition or abandonment of secured property) Use Form W-9 only if you are a U.S. person (including a resident alien), to provide your correct TIN.

If you do not return Form W-9 to the requester with a TIN, you might be subject to backup withholding. See What is backup withholding, later.

Cat. No. 10231X Form W-9 (Rev. 10-2018)
Stone Throw DBA Pacific Productions
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By signing the filled-out form, you:

1. Certify that the TIN you are giving is correct (or you are waiting for a number to be issued),

2. Certify that you are not subject to backup withholding, or

3. Claim exemption from backup withholding if you are a U.S. exempt payee. If applicable, you are also certifying that as a U.S. person, your allocable share of any partnership income from a U.S. trade or business is not subject to the withholding tax on foreign partners' share of effectively connected income, and

4. Certify that FATCA code(s) entered on this form (if any) indicating that you are exempt from the FATCA reporting, is correct. See What is FATCA reporting, later, for further information.

Note: If you are a U.S. person and a requester gives you a form other than Form W-9 to request your TIN, you must use the requester’s form if it is substantially similar to this Form W-9.

Definition of a U.S. person. For federal tax purposes, you are considered a U.S. person if you are:
• An individual who is a U.S. citizen or U.S. resident alien; • A partnership, corporation, company, or association created or organized in the United States or under the laws of the United States; • An estate (other than a foreign estate); or
• A domestic trust (as defined in Regulations section 301.7701-7).

Special rules for partnerships. Partnerships that conduct a trade or business in the United States are generally required to pay a withholding tax under section 1446 on any foreign partners’ share of effectively connected taxable income from such business. Further, in certain cases where a Form W-9 has not been received, the rules under section 1446 require a partnership to presume that a partner is a foreign person, and pay the section 1446 withholding tax. Therefore, if you are a U.S. person that is a partner in a partnership conducting a trade or business in the United States, provide Form W-9 to the partnership to establish your U.S. status and avoid section 1446 withholding on your share of partnership income.

In the cases below, the following person must give Form W-9 to the partnership for purposes of establishing its U.S. status and avoiding withholding on its allocable share of net income from the partnership conducting a trade or business in the United States.
• In the case of a disregarded entity with a U.S. owner, the U.S. owner of the disregarded entity and not the entity;
• In the case of a grantor trust with a U.S. grantor or other U.S. owner, generally, the U.S. grantor or other U.S. owner of the grantor trust and not the trust; and
• In the case of a U.S. trust (other than a grantor trust), the U.S. trust (other than a grantor trust) and not the beneficiaries of the trust.

Foreign person. If you are a foreign person or the U.S. branch of a foreign bank that has elected to be treated as a U.S. person, do not use Form W-9. Instead, use the appropriate Form W-8 or Form 8233 (see Pub. 515, Withholding of Tax on Nonresident Aliens and Foreign Entities).

Nonresident alien who becomes a resident alien. Generally, only a nonresident alien individual may use the terms of a tax treaty to reduce or eliminate U.S. tax on certain types of income. However, most tax treaties contain a provision known as a “saving clause.” Exceptions specified in the saving clause may permit an exemption from tax to continue for certain types of income even after the payee has otherwise become a U.S. resident alien for tax purposes.

If you are a U.S. resident alien who is relying on an exception contained in the saving clause of a tax treaty to claim an exemption from U.S. tax on certain types of income, you must attach a statement to Form W-9 that specifies the following five items.

1. The treaty country. Generally, this must be the same treaty under which you claimed exemption from tax as a nonresident alien.

2. The treaty article addressing the income.

3. The article number (or location) in the tax treaty that contains the saving clause and its exceptions.

4. The type and amount of income that qualifies for the exemption from tax.

5. Sufficient facts to justify the exemption from tax under the terms of the treaty article.

Example. Article 20 of the U.S.-China income tax treaty allows an exemption from tax for scholarship income received by a Chinese student temporarily present in the United States. Under U.S. law, this student will become a resident alien for tax purposes if his or her stay in the United States exceeds 5 calendar years. However, paragraph 2 of the first Protocol to the U.S.-China treaty (dated April 30, 1984) allows the provisions of Article 20 to continue to apply even after the Chinese student becomes a resident alien of the United States. A Chinese student who qualifies for this exception (under paragraph 2 of the first protocol) and is relying on this exception to claim an exemption from tax on his or her scholarship or fellowship income would attach to Form W-9 a statement that includes the information described above to support that exemption.

If you are a nonresident alien or a foreign entity, give the requester the appropriate completed Form W-8 or Form 8233.

Backup Withholding
What is backup withholding? Persons making certain payments to you must under certain conditions withhold and pay to the IRS 24% of such payments. This is called “backup withholding.” Payments that may be subject to backup withholding include interest, tax-exempt interest, dividends, broker and barter exchange transactions, rents, royalties, nonemployee pay, payments made in settlement of payment card and third party network transactions, and certain payments from fishing boat operators. Real estate transactions are not subject to backup withholding.

You will not be subject to backup withholding on payments you receive if you give the requester your correct TIN, make the proper certifications, and report all your taxable interest and dividends on your tax return.

Payments you receive will be subject to backup withholding if:

1. You do not furnish your TIN to the requester,

2. You do not certify your TIN when required (see the instructions for Part II for details),

3. The IRS tells the requester that you furnished an incorrect TIN,

4. The IRS tells you that you are subject to backup withholding because you did not report all your interest and dividends on your tax return (for reportable interest and dividends only), or

5. You do not certify to the requester that you are not subject to backup withholding under 4 above (for reportable interest and dividend accounts opened after 1983 only).

Certain payees and payments are exempt from backup withholding.

See Exempt payee code, later, and the separate Instructions for the Requester of Form W-9 for more information.

Also see Special rules for partnerships, earlier.

What is FATCA Reporting?
The Foreign Account Tax Compliance Act (FATCA) requires a participating foreign financial institution to report all United States account holders that are specified United States persons. Certain payees are exempt from FATCA reporting. See Exemption from FATCA reporting code, later, and the Instructions for the Requester of Form W-9 for more information.

Updating Your Information
You must provide updated information to any person to whom you claimed to be an exempt payee if you are no longer an exempt payee and anticipate receiving reportable payments in the future from this person. For example, you may need to provide updated information if you are a C corporation that elects to be an S corporation, or if you no longer are tax exempt. In addition, you must furnish a new Form W-9 if the name or TIN changes for the account; for example, if the grantor of a grantor trust dies.

Penalties
Failure to furnish TIN. If you fail to furnish your correct TIN to a requester, you are subject to a penalty of $50 for each such failure unless your failure is due to reasonable cause and not to willful neglect.

Civil penalty for false information with respect to withholding. If you make a false statement with no reasonable basis that results in no backup withholding, you are subject to a $500 penalty.

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Criminal penalty for falsifying information. Willfully falsifying certifications or affirmations may subject you to criminal penalties including fines and/or imprisonment.

Misuse of TINs. If the requester discloses or uses TINs in violation of federal law, the requester may be subject to civil and criminal penalties.

Specific Instructions
Line 1
You must enter one of the following on this line; do not leave this line blank. The name should match the name on your tax return.

If this Form W-9 is for a joint account (other than an account maintained by a foreign financial institution (FFI)), list first, and then circle, the name of the person or entity whose number you entered in Part I of Form W-9. If you are providing Form W-9 to an FFI to document a joint account, each holder of the account that is a U.S. person must provide a Form W-9.
a. Individual. Generally, enter the name shown on your tax return. If you have changed your last name without informing the Social Security Administration (SSA) of the name change, enter your first name, the last name as shown on your social security card, and your new last name.

Note: ITIN applicant: Enter your individual name as it was entered on your Form W-7 application, line 1a. This should also be the same as the name you entered on the Form 1040/1040A/1040EZ you filed with your application.
b. Sole proprietor or single-member LLC. Enter your individual name as shown on your 1040/1040A/1040EZ on line 1. You may enter your business, trade, or “doing business as” (DBA) name on line 2. c. Partnership, LLC that is not a single-member LLC, C
corporation, or S corporation. Enter the entity's name as shown on the entity's tax return on line 1 and any business, trade, or DBA name on line 2.
d. Other entities. Enter your name as shown on required U.S. federal tax documents on line 1. This name should match the name shown on the charter or other legal document creating the entity. You may enter any business, trade, or DBA name on line 2.
e. Disregarded entity. For U.S. federal tax purposes, an entity that is disregarded as an entity separate from its owner is treated as a “disregarded entity.” See Regulations section 301.7701-2(c)(2)(iii). Enter the owner's name on line 1. The name of the entity entered on line 1 should never be a disregarded entity. The name on line 1 should be the name shown on the income tax return on which the income should be reported. For example, if a foreign LLC that is treated as a disregarded entity for U.S. federal tax purposes has a single owner that is a U.S. person, the U.S. owner's name is required to be provided on line 1. If the direct owner of the entity is also a disregarded entity, enter the first owner that is not disregarded for federal tax purposes. Enter the disregarded entity's name on line 2, “Business name/disregarded entity name.” If the owner of the disregarded entity is a foreign person, the owner must complete an appropriate Form W-8 instead of a Form W-9.

This is the case even if the foreign person has a U.S. TIN.

Line 2
If you have a business name, trade name, DBA name, or disregarded entity name, you may enter it on line 2.

Line 3
Check the appropriate box on line 3 for the U.S. federal tax classification of the person whose name is entered on line 1. Check only one box on line 3.

IF the entity/person on line 1 is
a(n) . . .

THEN check the box for . . .
• Corporation Corporation
• Individual
• Sole proprietorship, or
• Single-member limited liability
company (LLC) owned by an
individual and disregarded for U.S.
federal tax purposes.

Individual/sole proprietor or singlemember LLC
• LLC treated as a partnership for
U.S. federal tax purposes,
• LLC that has filed Form 8832 or
2553 to be taxed as a corporation,
or
• LLC that is disregarded as an
entity separate from its owner but
the owner is another LLC that is
not disregarded for U.S. federal tax
purposes.

Limited liability company and enter
the appropriate tax classification.
(P= Partnership; C= C corporation;
or S= S corporation)
• Partnership Partnership
• Trust/estate Trust/estate
Line 4, Exemptions
If you are exempt from backup withholding and/or FATCA reporting, enter in the appropriate space on line 4 any code(s) that may apply to you.

Exempt payee code.
• Generally, individuals (including sole proprietors) are not exempt from backup withholding.
• Except as provided below, corporations are exempt from backup withholding for certain payments, including interest and dividends. • Corporations are not exempt from backup withholding for payments made in settlement of payment card or third party network transactions. • Corporations are not exempt from backup withholding with respect to attorneys’ fees or gross proceeds paid to attorneys, and corporations that provide medical or health care services are not exempt with respect to payments reportable on Form 1099-MISC.

The following codes identify payees that are exempt from backup withholding. Enter the appropriate code in the space in line 4. 1—An organization exempt from tax under section 501(a), any IRA, or a custodial account under section 403(b)(7) if the account satisfies the requirements of section 401(f)(2)
2—The United States or any of its agencies or instrumentalities 3—A state, the District of Columbia, a U.S. commonwealth or possession, or any of their political subdivisions or instrumentalities 4—A foreign government or any of its political subdivisions, agencies, or instrumentalities
5—A corporation
6—A dealer in securities or commodities required to register in the United States, the District of Columbia, or a U.S. commonwealth or possession
7—A futures commission merchant registered with the Commodity Futures Trading Commission
8—A real estate investment trust
9—An entity registered at all times during the tax year under the Investment Company Act of 1940
10—A common trust fund operated by a bank under section 584(a) 11—A financial institution
12—A middleman known in the investment community as a nominee or custodian
13—A trust exempt from tax under section 664 or described in section 4947
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The following chart shows types of payments that may be exempt from backup withholding. The chart applies to the exempt payees listed above, 1 through 13.

IF the payment is for . . . THEN the payment is exempt
for . . .

Interest and dividend payments All exempt payees except for 7
Broker transactions Exempt payees 1 through 4 and 6
through 11 and all C corporations.

S corporations must not enter an
exempt payee code because they
are exempt only for sales of
noncovered securities acquired
prior to 2012.

Barter exchange transactions and
patronage dividends
Exempt payees 1 through 4
Payments over $600 required to be
reported and direct sales over
$5,0001
Generally, exempt payees
1 through 52
Payments made in settlement of
payment card or third party network
transactions
Exempt payees 1 through 4
1 See Form 1099-MISC, Miscellaneous Income, and its instructions. 2 However, the following payments made to a corporation and reportable on Form 1099-MISC are not exempt from backup withholding: medical and health care payments, attorneys’ fees, gross proceeds paid to an attorney reportable under section 6045(f), and payments for services paid by a federal executive agency.

Exemption from FATCA reporting code. The following codes identify payees that are exempt from reporting under FATCA. These codes apply to persons submitting this form for accounts maintained outside of the United States by certain foreign financial institutions. Therefore, if you are only submitting this form for an account you hold in the United States, you may leave this field blank. Consult with the person requesting this form if you are uncertain if the financial institution is subject to these requirements. A requester may indicate that a code is not required by providing you with a Form W-9 with “Not Applicable” (or any similar indication) written or printed on the line for a FATCA exemption code.

A—An organization exempt from tax under section 501(a) or any individual retirement plan as defined in section 7701(a)(37) B—The United States or any of its agencies or instrumentalities C—A state, the District of Columbia, a U.S. commonwealth or possession, or any of their political subdivisions or instrumentalities D—A corporation the stock of which is regularly traded on one or more established securities markets, as described in Regulations section 1.1472-1(c)(1)(i)
E—A corporation that is a member of the same expanded affiliated group as a corporation described in Regulations section 1.1472-1(c)(1)(i) F—A dealer in securities, commodities, or derivative financial instruments (including notional principal contracts, futures, forwards, and options) that is registered as such under the laws of the United States or any state
G—A real estate investment trust
H—A regulated investment company as defined in section 851 or an entity registered at all times during the tax year under the Investment Company Act of 1940
I—A common trust fund as defined in section 584(a)
J—A bank as defined in section 581
K—A broker
L—A trust exempt from tax under section 664 or described in section 4947(a)(1)
M—A tax exempt trust under a section 403(b) plan or section 457(g) plan
Note: You may wish to consult with the financial institution requesting this form to determine whether the FATCA code and/or exempt payee code should be completed.

Line 5
Enter your address (number, street, and apartment or suite number).

This is where the requester of this Form W-9 will mail your information returns. If this address differs from the one the requester already has on file, write NEW at the top. If a new address is provided, there is still a chance the old address will be used until the payor changes your address in their records.

Line 6
Enter your city, state, and ZIP code.

Part I. Taxpayer Identification Number (TIN)
Enter your TIN in the appropriate box. If you are a resident alien and you do not have and are not eligible to get an SSN, your TIN is your IRS individual taxpayer identification number (ITIN). Enter it in the social security number box. If you do not have an ITIN, see How to get a TIN below.

If you are a sole proprietor and you have an EIN, you may enter either your SSN or EIN.

If you are a single-member LLC that is disregarded as an entity separate from its owner, enter the owner’s SSN (or EIN, if the owner has one). Do not enter the disregarded entity’s EIN. If the LLC is classified as a corporation or partnership, enter the entity’s EIN.

Note: See What Name and Number To Give the Requester, later, for further clarification of name and TIN combinations.

How to get a TIN. If you do not have a TIN, apply for one immediately.

To apply for an SSN, get Form SS-5, Application for a Social Security Card, from your local SSA office or get this form online at www.SSA.gov. You may also get this form by calling 1-800-772-1213.

Use Form W-7, Application for IRS Individual Taxpayer Identification Number, to apply for an ITIN, or Form SS-4, Application for Employer Identification Number, to apply for an EIN. You can apply for an EIN online by accessing the IRS website at www.irs.gov/Businesses and clicking on Employer Identification Number (EIN) under Starting a Business. Go to www.irs.gov/Forms to view, download, or print Form W-7 and/or Form SS-4. Or, you can go to www.irs.gov/OrderForms to place an order and have Form W-7 and/or SS-4 mailed to you within 10 business days.

If you are asked to complete Form W-9 but do not have a TIN, apply for a TIN and write “Applied For” in the space for the TIN, sign and date the form, and give it to the requester. For interest and dividend payments, and certain payments made with respect to readily tradable instruments, generally you will have 60 days to get a TIN and give it to the requester before you are subject to backup withholding on payments. The 60-day rule does not apply to other types of payments.

You will be subject to backup withholding on all such payments until you provide your TIN to the requester.

Note: Entering “Applied For” means that you have already applied for a TIN or that you intend to apply for one soon.

Caution: A disregarded U.S. entity that has a foreign owner must use the appropriate Form W-8.

Part II. Certification
To establish to the withholding agent that you are a U.S. person, or resident alien, sign Form W-9. You may be requested to sign by the withholding agent even if item 1, 4, or 5 below indicates otherwise.

For a joint account, only the person whose TIN is shown in Part I should sign (when required). In the case of a disregarded entity, the person identified on line 1 must sign. Exempt payees, see Exempt payee code, earlier.

Signature requirements. Complete the certification as indicated in items 1 through 5 below.

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1. Interest, dividend, and barter exchange accounts opened before 1984 and broker accounts considered active during 1983.

You must give your correct TIN, but you do not have to sign the certification.

2. Interest, dividend, broker, and barter exchange accounts opened after 1983 and broker accounts considered inactive during 1983. You must sign the certification or backup withholding will apply. If you are subject to backup withholding and you are merely providing your correct TIN to the requester, you must cross out item 2 in the certification before signing the form.

3. Real estate transactions. You must sign the certification. You may cross out item 2 of the certification.

4. Other payments. You must give your correct TIN, but you do not have to sign the certification unless you have been notified that you have previously given an incorrect TIN. “Other payments” include payments made in the course of the requester’s trade or business for rents, royalties, goods (other than bills for merchandise), medical and health care services (including payments to corporations), payments to a nonemployee for services, payments made in settlement of payment card and third party network transactions, payments to certain fishing boat crew members and fishermen, and gross proceeds paid to attorneys (including payments to corporations).

5. Mortgage interest paid by you, acquisition or abandonment of secured property, cancellation of debt, qualified tuition program payments (under section 529), ABLE accounts (under section 529A), IRA, Coverdell ESA, Archer MSA or HSA contributions or
distributions, and pension distributions. You must give your correct TIN, but you do not have to sign the certification.

What Name and Number To Give the Requester
For this type of account: Give name and SSN of:

1. Individual The individual

2. Two or more individuals (joint
account) other than an account
maintained by an FFI
The actual owner of the account or, if
combined funds, the first individual on
the account1

3. Two or more U.S. persons
(joint account maintained by an FFI)
Each holder of the account

4. Custodial account of a minor
(Uniform Gift to Minors Act)
The minor2

5. a. The usual revocable savings trust
(grantor is also trustee)
b. So-called trust account that is not
a legal or valid trust under state law
The grantor-trustee1
The actual owner1

6. Sole proprietorship or disregarded
entity owned by an individual
The owner3

7. Grantor trust filing under Optional
Form 1099 Filing Method 1 (see
Regulations section 1.671-4(b)(2)(i)
(A))
The grantor*
For this type of account: Give name and EIN of:

8. Disregarded entity not owned by an
individual
The owner

9. A valid trust, estate, or pension trust Legal entity4

10. Corporation or LLC electing
corporate status on Form 8832 or
Form 2553
The corporation

11. Association, club, religious,
charitable, educational, or other taxexempt organization The organization

12. Partnership or multi-member LLC The partnership

13. A broker or registered nominee The broker or nominee For this type of account: Give name and EIN of:

14. Account with the Department of
Agriculture in the name of a public
entity (such as a state or local
government, school district, or
prison) that receives agricultural
program payments
The public entity

15. Grantor trust filing under the Form
1041 Filing Method or the Optional
Form 1099 Filing Method 2 (see
Regulations section 1.671-4(b)(2)(i)(B))
The trust
1 List first and circle the name of the person whose number you furnish.

If only one person on a joint account has an SSN, that person’s number must be furnished.
2 Circle the minor’s name and furnish the minor’s SSN.
3 You must show your individual name and you may also enter your business or DBA name on the “Business name/disregarded entity” name line. You may use either your SSN or EIN (if you have one), but the IRS encourages you to use your SSN.
4 List first and circle the name of the trust, estate, or pension trust. (Do not furnish the TIN of the personal representative or trustee unless the legal entity itself is not designated in the account title.) Also see Special rules for partnerships, earlier.
*Note: The grantor also must provide a Form W-9 to trustee of trust.

Note: If no name is circled when more than one name is listed, the number will be considered to be that of the first name listed.

Secure Your Tax Records From Identity Theft
Identity theft occurs when someone uses your personal information such as your name, SSN, or other identifying information, without your permission, to commit fraud or other crimes. An identity thief may use your SSN to get a job or may file a tax return using your SSN to receive a refund.

To reduce your risk:
• Protect your SSN,
• Ensure your employer is protecting your SSN, and
• Be careful when choosing a tax preparer.

If your tax records are affected by identity theft and you receive a notice from the IRS, respond right away to the name and phone number printed on the IRS notice or letter.

If your tax records are not currently affected by identity theft but you think you are at risk due to a lost or stolen purse or wallet, questionable credit card activity or credit report, contact the IRS Identity Theft Hotline at 1-800-908-4490 or submit Form 14039.

For more information, see Pub. 5027, Identity Theft Information for Taxpayers.

Victims of identity theft who are experiencing economic harm or a systemic problem, or are seeking help in resolving tax problems that have not been resolved through normal channels, may be eligible for Taxpayer Advocate Service (TAS) assistance. You can reach TAS by calling the TAS toll-free case intake line at 1-877-777-4778 or TTY/TDD 1-800-829-4059.

Protect yourself from suspicious emails or phishing schemes.

Phishing is the creation and use of email and websites designed to mimic legitimate business emails and websites. The most common act is sending an email to a user falsely claiming to be an established legitimate enterprise in an attempt to scam the user into surrendering private information that will be used for identity theft.

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The IRS does not initiate contacts with taxpayers via emails. Also, the IRS does not request personal detailed information through email or ask taxpayers for the PIN numbers, passwords, or similar secret access information for their credit card, bank, or other financial accounts.

If you receive an unsolicited email claiming to be from the IRS, forward this message to [email protected]. You may also report misuse of the IRS name, logo, or other IRS property to the Treasury Inspector General for Tax Administration (TIGTA) at 1-800-366-4484. You can forward suspicious emails to the Federal Trade Commission at [email protected] or report them at www.ftc.gov/complaint. You can contact the FTC at www.ftc.gov/idtheft or 877-IDTHEFT (877-438-4338).

If you have been the victim of identity theft, see www.IdentityTheft.gov and Pub. 5027.

Visit www.irs.gov/IdentityTheft to learn more about identity theft and how to reduce your risk.

Privacy Act Notice
Section 6109 of the Internal Revenue Code requires you to provide your correct TIN to persons (including federal agencies) who are required to file information returns with the IRS to report interest, dividends, or certain other income paid to you; mortgage interest you paid; the acquisition or abandonment of secured property; the cancellation of debt; or contributions you made to an IRA, Archer MSA, or HSA. The person collecting this form uses the information on the form to file information returns with the IRS, reporting the above information.

Routine uses of this information include giving it to the Department of Justice for civil and criminal litigation and to cities, states, the District of Columbia, and U.S. commonwealths and possessions for use in administering their laws. The information also may be disclosed to other countries under a treaty, to federal and state agencies to enforce civil and criminal laws, or to federal law enforcement and intelligence agencies to combat terrorism. You must provide your TIN whether or not you are required to file a tax return. Under section 3406, payers must generally withhold a percentage of taxable interest, dividend, and certain other payments to a payee who does not give a TIN to the payer.

Certain penalties may also apply for providing false or fraudulent information.

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ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED?

INSR ADDL SUBR

LTR INSD WVD
PRODUCER CONTACT NAME: PHONE FAX
(A/C, No, Ext): (A/C, No): E-MAIL ADDRESS:

INSURER A :

INSURED INSURER B :

INSURER C :

INSURER D :

INSURER E :

INSURER F : POLICY NUMBER POLICY EFF POLICY EXP TYPE OF INSURANCE LIMITS (MM/DD/YYYY) (MM/DD/YYYY) AUTOMOBILE LIABILITY UMBRELLA LIAB

EXCESS LIAB WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE EACH OCCURRENCE $
DAMAGE TO RENTED CLAIMS-MADE OCCUR PREMISES (Ea occurrence) $ MED EXP (Any one person) $
PERSONAL & ADV INJURY $
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $

PRO- POLICY LOC JECT PRODUCTS - COMP/OP AGG
OTHER: $

COMBINED SINGLE LIMIT
(Ea accident) $
ANY AUTO BODILY INJURY (Per person) $

OWNED SCHEDULED
AUTOS ONLY AUTOS BODILY INJURY (Per accident) $

HIRED NON-OWNED PROPERTY DAMAGE
AUTOS ONLY AUTOS ONLY (Per accident) $
$
OCCUR EACH OCCURRENCE CLAIMS-MADE AGGREGATE $
DED RETENTION $

PER OTH- STATUTE ER
E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE $
If yes, describe under
DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT INSURER(S) AFFORDING COVERAGE NAIC # COMMERCIAL GENERAL LIABILITY Y / N
N / A
(Mandatory in NH)

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:

CERTIFICATE HOLDER CANCELLATION
ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved.

CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY)
$
$
$
$
$
The ACORD name and logo are registered marks of ACORD
3/26/2025
(805) 537-0122
10200
Stone Throw DBA Pacific Productions
326 W. Evergreen Ave
Units B and C
Monrovia, CA 91016
A 1,000,000
US UEN 2794197.24 9/8/2024 9/8/2025 1,000,000
10,000
1,000,000
2,000,000
2,000,000
A 1,000,000
US UAE 2794198.24 9/8/2024 9/8/2025
*HAPD/$125K/Max
/ACV Cost of Repair *HAPD Deds 1,500
A Misc Owned/Rented Eq US UEN 2794197.24 9/8/2024 Limits 500,000 A Special Form/RC US UEN 2794197.24 9/8/2024 9/8/2025 Deductible 2,500 Certificate Holder is included as Additional Insured as respect to any claim, loss or liability for which the named insured is liable, when required by written contract per attached form.

The City of Diamond Bar
21810 Copley Dr.

Diamond Bar, CA 91765
PACIPRO-02 TRACEYMANNINO
NFP Property & Casualty Services, Inc.
2450 Tapo Street
Simi Valley, CA 93063
Chandra Peskin
[email protected]
Hiscox Insurance Company Inc.
9/8/2025
X
X
X
X
X X
Docusign Envelope ID: A1B64E6B-D17E-4086-9315-2007161C9345

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FORM NUMBER: EFFECTIVE DATE:

The ACORD name and logo are registered marks of ACORD

ADDITIONAL REMARKS

ADDITIONAL REMARKS SCHEDULE
FORM TITLE:

Page of

THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, ACORD 101 (2008/01)
AGENCY CUSTOMER ID:

LOC #: AGENCY NAMED INSURED

POLICY NUMBER

CARRIER NAIC CODE
© 2008 ACORD CORPORATION. All rights reserved.

NFP Property & Casualty Services, Inc.

PACIPRO-02
SEE PAGE 1
1 SEE PAGE 1
ACORD 25 Certificate of Liability Insurance
1 SEE P 1
Stone Throw DBA Pacific Productions
326 W. Evergreen Ave Units B and C
Monrovia, CA 91016 SEE PAGE 1

TRACEYMANNINO
1 CONTRACTUAL INSURANCE REQUIREMENTS
Additional Coverages:

Policy No. US UUA 2809343.24 Policy Term: 03/07/2024 – 03/07/2025 E&O/Professional Liability Limit - 1,000,000
Retention $10K/Occur
The attached Certificate of Insurance is provided as part of our service to our client, the Insured. If special endorsements have been provided, they also are indicated attached. You may find that these documents do not comply with all the terms and conditions of the underlying contract between the Certificate Holder and the Insured due to the insurance company’s insuring conditions, limitations, exclusions, and other terms. If you have any questions, please contact the undersigned.

INSURANCE WEST / NFP P&C
CA LICENSE #0F15715
2450 TAPO
SIMI VALLEY, CA 93063
TELEPHONE: (805) 579-1900
FAX: (805) 579-1916
Docusign Envelope ID: A1B64E6B-D17E-4086-9315-2007161C9345

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Docusign Envelope ID: A1B64E6B-D17E-4086-9315-2007161C9345

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Docusign Envelope ID: A1B64E6B-D17E-4086-9315-2007161C9345

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Agenda #: 5.9
Meeting Date: May 6, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: NOTICE OF COMPLETION FOR THE DIAMOND BAR CENTER AC REPLACEMENT & AIR QUALITY UPGRADES (FP22501).

STRATEGIC
GOAL: Safe, Sustainable & Healthy Community
RECOMMENDATION:

Approve, and authorize the Director of Public Works/City Engineer to file the Notice of Completion.

FINANCIAL IMPACT:

The final construction cost of the Project is $1,345,197, which is $11,473 under the total authorization amount of $1,356,670.

BACKGROUND/DISCUSSION:

On November 21, 2023, the City Council awarded a construction contract to Trane U.S.

Inc., dba Trane, for an amount not to exceed $1,292,067, with a contingency of $64,603.

Public Works staff authorized the Notice to Proceed for the construction on June 12, 2024. The work included the removal of the existing equipment and the installation of new equipment.

Below is a brief summary of the major equipment that was replaced:
• Six 3-ton packaged units.
• Two 5-ton packaged units.
• One 7.5-ton packaged unit.
• One 90-ton unit.
• One 1-ton ductless split unit.
• One Hot water boiler & pump.

5.9 Packet Pg. 140
• Updated Building Automation System (BAS).

There were two (2) approved change orders associated with this Project: Change Order #1 in the amount of $45,960 to replace six existing reheat coils that were found to be non-operable during commissioning and added 130 days to the project term; and Change Order #2 in the amount of $7,170 to replace three existing defective smoke fire actuators that were found to be non-operable during commissioning of the system.

Trane completed all work required for this Project, including all punch list items, on April 7, 2025.

PREPARED BY:

REVIEWED BY:

Attachments:

1. 5.9.a Notice of Completion

5.9 Packet Pg. 141
1762087.1
RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO:

CITY OF DIAMOND BAR
21810 COPLEY DRIVE
DIAMOND BAR, CA 91765
ATTENTION: CITY CLERK
Recording Fees Exempt per Govt. Code §§ 6103, 27383 Space Above for Recorder’s Use

NOTICE OF COMPLETION
Cal. Civ. Code 8100 et seq. and 9200 et seq.

Notice is hereby given that:

1. The undersigned is the owner or authorized officer of the owner of the fee interest in the property hereinafter described.

2. The full name of the owner is City of Diamond Bar.

3. The full address of the owner is 21810 Copley Drive, Diamond Bar, CA 91765.

4. A work of improvement on the property hereinafter described was completed on 4/7/2025.

The work done was: Diamond Bar Center – AC Replacement & Air Quality Upgrades

5. The name and address of the contractor, if any, for such work of improvement was:

TRANE Service Group, Inc.

P O Box 98167
Chicago, IL 60693

6. The date of the contract was 10/06/2022.

7. The property on which said work of improvement was completed is in the City of Diamond Bar- Diamond Bar Center, County of Los Angeles, State of California, and is described as follows: DBC AC Replacement & Air Quality Upgrades project.

8. The street address of said property is 1600 Grand Avenue, Diamond Bar, CA 91765 (If no street address has been officially assigned, insert “none”).

CITY OF DIAMOND BAR
Dated: May 6, 2025
By: _____
David Liu, P.E., Public Works Director

VERIFICATION
I am the Public Works Director/City Engineer of the City of Diamond Bar and am authorized to execute this verify cation on its behalf. I have read the foregoing notice of completion, know the contests thereof, and the same is true of my personal knowledge.

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Executed on this 10th day of March, 2025, at Diamond Bar, California.

CITY OF DIAMOND BAR
By: ______
David Liu, P.E., Public Works Director

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Agenda #: 5.10
Meeting Date: May 6, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: PUBLIC WORKS AGREEMENT WITH SITEREP CONSTRUCTION SERVICES, INC. FOR PANTERA PARK HARDCOURT

REHABILITATION & PARKING LOT LED LIGHT RETROFIT PROJECT (FP23503).

STRATEGIC
GOAL: Safe, Sustainable & Healthy Community
RECOMMENDATION:

FINANCIAL IMPACT:

The Capital Improvement Program (CIP) included $270,000 for this Project. An additional appropriation of $90,429 from Park Development Fund (Fund 262) is requested to bring the available budget for construction to $307,384, plus a contingency amount of $30,700 (10%) for any change orders to be authorized by the City Manager if necessary. Of the total construction amount, $213,000 is funded through a Prop 68 grant.

Pantera Park Hardcourt
Rehabilitation & LED Light Retrofit Budget Encumbrance/ Expenses Balance

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Project (FP23503)
Prop 68 Grant $213,000 $213,000
Park Development Fund (Fund 262) -
Matching Fund
$57,000 $270,000
NEW REQUEST- Park Development
Fund (Fund 262)
$90,429 $360,429
Design Cost ($22,045) $338,384
Construction Bid ($307,684) $30,700
Contingency (10%) ($30,700) $0
Total $360,429 ($360,429)
City staff is currently working with the state in order to utilize additional Prop 68 grant funds. If additional special funds become available, they will be used to offset the additional Park Development Fund appropriation.

BACKGROUND:

On September 17, 2024, the City Council approved the plans and specifications for the Pantera Park Hard Court Rehab and Parking Lot LED Retrofit Project (Project). On January 28, 2025, staff posted the bid documents for the Project with a due date of February 27, 2025, and received eight (8) proposals.

This Project consists of the complete rehabilitation of the basketball and tennis courts and new LED parking lot lighting. The following is a breakdown of the scope. • Hard court resurfacing and rehab (Tennis & Basketball). • LED retrofit of the parking lot lights.
• New Musco Control Link lighting controls.
• Installation of a new flag pole.

ANALYSIS:

As a result of the bidding process, eight (8) responsive proposals were received. Siterep Construction Services, Inc. (Siterep) was the lowest apparent bidder. After review of the proposals, Siterep was determined to be the lowest responsive bidder at $307,684. In addition, Siterep has completed multiple projects on schedule and within budget for the City in the past. Siterep is currently in the process of completing the Maple Hill Park Improvements Project.

Below is a summary of the eight (8) bids that were received:
• Siterep Construction Services, Inc. $307,684.00
• Towo Enterprise Inc $318,700.00
• M. Brey, Inc $335,397.54
• DD Systems Inc $331,456.70

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• Deark E&C, Inc $343,000.00
• Blue Collar Contractors $344,000.00
• Green Giant Landscape Inc $354,000.00
• R Dependable Const Inc $367,000.00
The tentative schedule of the Project is as follows:
• Notice to Proceed 5/12/2025
• Submittals May 2025
• Estimate completion (50 working days) 7/23/2025
LEGAL REVIEW:

The City Attorney has reviewed and approved the Agreement as to form.

PREPARED BY:

REVIEWED BY:

Attachments:

1. 5.10.a Agreement with Siterep

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1363002.1 1

PUBLIC WORKS AGREEMENT
(Uniform Cost Accounting Contract-DBMC Chapter 3.25)
The following agreement ("Agreement") is made and entered into, in duplicate, as of the date executed by the City Manager and attested to by the City Clerk, by and between Siterep Construction Services, Inc. hereinafter referred to as the "Contractor" and the City of Diamond Bar, California, hereinafter referred to as "City." WHEREAS, City received Contractor’s bid on February 12, 2025 WHEREAS, City accepted the bid of Contractor under its Uniform Public Construction Cost Accounting Ordinance, Diamond Bar Municipal Code Chapter 3.25 (“UPCCA Ordinance”); and
WHEREAS, the UPCCA Ordinance authorizes the Public Works Director to execute written contracts with the Contractor for the Pantera Park Hardcourt Improvements. CITY PROJECT NO. FP23503.

NOW, THEREFORE, in consideration of the mutual covenants herein contained, it is agreed:

1. GENERAL SCOPE OF WORK: Contractor shall furnish all necessary labor, tools, materials, appliances, and equipment for and do the work for the Pantera Park Hardcourt Improvements (CITY PROJECT NO. FP23503) in the City (the “Work”).

The Work to be performed in accordance with the proposal dated February 12, 2025 (the “Proposal”) on file with the City and in accordance with bid prices hereinafter mentioned and in accordance with the instructions of the City’s Project Manager, who is Jason Williams, Supervisor.

2. INCORPORATED DOCUMENTS TO BE CONSIDERED
COMPLEMENTARY/PRIORITY OF DOCUMENTS: The Proposal is incorporated herein by reference and made a part hereof with like force and effect as if set forth in full herein. The Proposal, February 12, 2025 (“Contractor’s Bid”) together with this Agreement shall constitute the entire agreement between the parties. This Agreement is intended to require a complete and finished piece of work and anything necessary to complete the work properly and in accordance with the law and lawful governmental regulations shall be performed by the Contractor whether set out specifically in this Agreement or not. Should it be ascertained that any inconsistency exists between the aforesaid documents and this Agreement, the following order of precedence shall apply:
(1) this Agreement; and (2) the Proposal (collectively, the “Contract Documents”).

3. COMPENSATION: Contractor agrees to receive and accept the prices set forth in its Contractor’s Bid as full compensation for furnishing all materials, performing all Work, and fulfilling all obligations hereunder. Said compensation in the amount of three hundred seven thousand six hundred eighty four dollars and 00/100 ($307,684) shall cover all expenses, losses, damages, and consequences arising out of the nature of the Work during its progress or prior to its acceptance, including those for well and faithfully completing the Work and the whole thereof in the manner and time specified in the Contract Documents; and also including those arising from actions of the elements, unforeseen difficulties or obstructions encountered in the prosecution of the Work, suspension or discontinuance of the Work, and all other unknowns or risks of any description connected with the Work. Final payment to Contractor shall be withheld for Docusign Envelope ID: 4ACD421C-62AC-4584-951F-A7AC27DAC823

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at least 30 days after the time in which Contractor has verified, to the City's satisfaction, that it has submitted all information to the Department of Industrial Relations required by Labor Code §1773.3.

4. TERM OF AGREEMENT/LIQUIDATED DAMAGES: Contractor agrees to complete the work within fifty (50) working days from the date of the notice to proceed (the “Completion Date”).

5. INSURANCE: Contractor shall not commence work under this Agreement until it has obtained all insurance required hereunder in a company or companies acceptable to City nor shall the Contractor allow any sub-contractor to commence work on his sub-contract until all insurance required of the sub-contractor has been obtained.

The Contractor shall take out and maintain at all times during the life of this contract the following policies of insurance:
a. Workers' Compensation Insurance: Before beginning work, the Contractor shall furnish to the City a certificate of insurance as proof that he has taken out full workers' compensation insurance for all persons whom he may employ directly or through sub-contractors in carrying out the work specified herein, in accordance with the laws of the State of California. Such insurance shall be maintained in full force and effect during the period covered by this contract.

In accordance with the provisions of Section 3700 of the California Labor Code, every Contractor shall secure the payment of compensation to his employees. The Contractor, prior to commencing work, shall sign and file with the City a certification as follows:
"I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for workers' compensation or to undertake self insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of work of this contract."
b. For all operations of the Contractor or any sub-contractor in performing the work provided for herein, insurance with the following minimum limits and coverage:
1) General Liability - $2,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this Agreement or the general aggregate limit shall be twice the required occurrence limit. 2) Automobile - $2,000,000 per accident for bodily injury and property damage.
3) Employer's Liability - $1,000,000 per accident for bodily injury or disease.
c. Each such policy of insurance provided for in paragraph b. shall:

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1) Be issued by an insurance company approved in writing by City, which is authorized to do business in the State of California.
2) Name as additional insured the City of Diamond Bar, its officers, agents and employees, and any other parties
specified in the bid documents to be so included;
3) Specify it acts as primary insurance and that no insurance held or owned by the designated additional insured shall be called upon to cover a loss under the policy;
4) Contain a clause substantially in the following words:
"It is hereby understood and agreed that this policy may not be canceled nor the amount of the coverage thereof reduced until thirty (30) days after receipt by City of a written notice of such cancellation or reduction of coverage."
5) Waives all right of subrogation against all persons and entities specified in subparagraph 4.c.(2) hereof to be listed as additional insured in the policy of insurance provided for in paragraph b. by reason of any claim arising out of or connected with the operations of Contractor or any subcontractor in performing the work provided for herein; 6) Otherwise be in form satisfactory to the City.
d. The Contractor shall, prior to performing any work under this Agreement, deliver to the City Manager or his designee the original policies of insurance required in paragraphs a. and b. hereof, or deliver to the City Manager or his designee a certificate of the insurance company, showing the issuance of such insurance, and the additional insured and other provisions required herein.

6. PREVAILING WAGE: Notice is hereby given that in accordance with the provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the Contractor is required to pay not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the public works is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director of the Department of Industrial Relations of the State of California is required to and has determined such general prevailing rates of per diem wages. Copies of such prevailing rates of per diem wages are on file in the Office of the City Clerk of the City of Diamond Bar, 21810 Copley Drive, Diamond Bar, California, and are available to any interested party on request. Contractor shall cause a copy of such determinations to be posted at the job site.

Contractor shall forfeit, as penalty to City, not more than two hundred dollars ($200.00) for each laborer, workman or mechanic employed for each calendar day or portion thereof, if such laborer, workman or mechanic is paid less than the general prevailing rate of wages hereinbefore stipulated for any work done under this Agreement, by him or by any sub-contractor under him.

Contractor and any of its sub-contractors must be registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5, which precludes the Docusign Envelope ID: 4ACD421C-62AC-4584-951F-A7AC27DAC823

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award of a contract for a public work on any public works project awarded after April 1, 2015 to a person not registered. This Agreement is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

7. APPRENTICESHIP EMPLOYMENT: In accordance with the provisions of Section 1777.5 of the Labor Code, and in accordance with the regulations of the California Apprenticeship Council, properly indentured apprentices may be employed in the performance of the work.

Contractor is required to make contribution to funds established for the administrative of apprenticeship programs if he employs registered apprentices or journeymen in any apprenticeship trade on such contracts and if other Contractors on the public works site are making such contributions.

Contractor and any sub-contractor under him shall comply with the requirements of Sections 1777.5 and 1777.6 in the employment of apprentices.

Information relative to apprenticeship standards, wage schedules and other requirements may be obtained from the Director of Industrial Relations, ex-officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices.

8. LEGAL HOURS OF WORK: Eight (8) hours of labor shall constitute a legal day's work for all workmen employed in the execution of this Agreement, and the Contractor and any sub-contractor under him shall comply with and be governed by the laws of the State of California having to do with working hours set forth in Division 2, Part 7, Chapter 1, Article 3 of the Labor Code of the State of California as amended.

Contractor shall forfeit, as a penalty to City, twenty-five dollars ($25.00) for each laborer, workman or mechanic employed in the execution of the contract, by him or any sub-contractor under him, upon any of the work hereinbefore mentioned, for each calendar day during which the laborer, workman or mechanic is required or permitted to labor more than eight (8) hours in violation of the Labor Code.

9. TRAVEL AND SUBSISTENCE PAY: Contractor agrees to pay travel and subsistence pay to each workman needed to execute the work required by this contract as such travel and subsistence payments are defined in the applicable collective bargaining agreements filed in accordance with Labor Code Section 1773.8.

10. CONTRACTOR'S LIABILITY: The City and its officers, agents and employees ("Indemnitees") shall not be answerable or accountable in any manner for any loss or damage that may happen to the work or any part thereof, or for any of the materials or other things used or employed in performing the work; or for injury or damage to any person or persons, either workers or employees of Contractor, of its sub-contractors or the public, or for damage to adjoining or other property from any cause whatsoever arising out of or in connection with the performance of the work.

Contractor shall be responsible for any damage or injury to any person or property resulting from defects or obstructions or from any cause whatsoever.

Contractor will indemnify Indemnities against and will hold and save Indemnitees harmless from any and all actions, claims, damages to persons or property, penalties, obligations or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision, or other organization arising out of or in connection with the work, operation, or activities of Contractor, its agents, employees, subDocusign Envelope ID: 4ACD421C-62AC-4584-951F-A7AC27DAC823

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contractors or invitees provided for herein, whether or not there is concurrent passive negligence on the part of City. In connection therewith:
a. Contractor will defend any action or actions filed in connection with any such claims, damages, penalties, obligations or liabilities and will pay all costs and expenses, including attorneys' fees, expert fees and costs incurred in connection therewith.
b. Contractor will promptly pay any judgment rendered against Contractor or Indemnitees covering such claims, damages, penalties, obligations and liabilities arising out of or in connection with such work, operations or activities of Contractor hereunder, and Contractor agrees to save and hold the Indemnitees harmless therefrom.

Contractor's obligations under this section apply regardless of whether or not such claim, charge, damage, demand, action, proceeding, loss, stop notice, cost, expense, judgment, civil fine or penalty, or liability was caused in part or contributed to by an Indemnitee. However, without affecting the rights of City under any provision of this Agreement, Contractor shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City active negligence accounts for only a percentage of the liability involved, the obligation of Contractor will be for that entire portion or percentage of liability not attributable to the active negligence of City.

So much of the money due to Contractor under and by virtue of the contract as shall be considered necessary by City may be retained by City until disposition has been made of such actions or claims for damages as aforesaid.

It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California. This indemnity provision shall survive the termination of the Agreement and is in addition to any other rights or remedies which Indemnitees may have under the law.

This indemnity is effective without reference to the existence or applicability of any insurance coverage which may have been required under this Agreement or any additional insured endorsements which may extend to Indemnitees.

Contractor, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the Contractor regardless of any prior, concurrent, or subsequent passive negligence by the Indemnitees.

11. NON-DISCRIMINATION: Pursuant to Labor Code Section 1735, no discrimination shall be made in the employment of persons in the work contemplated by this Agreement because of the race, color, sex, mental disability, physical disability, religion or other reason set forth in Government Code § 12940 of such person.

Contractor agrees to post in conspicuous places available to employees and applications, a notice setting forth provisions of this non-discrimination clause. A violation of this section exposes the Contractor to the penalties provided for in Labor Code Section 1735.

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12. RESERVED:

13. PRESENTATION OF CLAIMS: Any claim, as that term is defined in Public Contract Code §9204, shall be submitted in accordance with Section 9204 and shall contain a sufficient description of the claim, the basis therefore and documentation in support of the claim. The claim shall be processed as more fully set forth in the Plans and Specifications.

14. TERMINATION: This Agreement may be terminated by the City for any reason upon the giving of a written "Notice of Termination" to Contractor at least thirty (30) days prior to the date of termination specified in the notice. Upon receipt of such notice, Contractor shall immediately cease work, unless otherwise directed by the Notice of Termination. In the event of such termination, Contractor shall be paid for services satisfactorily rendered and expenses reasonably and necessarily incurred prior to the effective date of termination, unless the Notice of Termination is issued for cause, in which event the City may withhold any disputed compensation. Contractor shall not be entitled to any claim for lost profits.

State of California
Contractor’s License No. 1094220
Contractor’s Business Phone:909-418-8690
Contractor’s emergency phone which can be reached at any time: 909-418-8690 IN WITNESS WHEREOF, the parties hereto have executed this Agreement with all the formalities required by law on the respective dates set forth opposite their signatures.

Siterep Construction Services Inc.

By:

Title:

Date:

By:

Title:

Date:

Docusign Envelope ID: 4ACD421C-62AC-4584-951F-A7AC27DAC823 Andre Ortiz, Vice-President
4/9/2025

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CITY OF DIAMOND BAR, CALIFORNIA
By: _____________________________________
Dan Fox, City Manager
ATTEST:

By: _____________________________________
Kristina Santana, City Clerk
APPROVED AS TO FORM:
_____________________________________
Omar Sandoval, City Attorney
*NOTE: If Contractor is a corporation, the City requires the following signature(s):
-- The Chairman of the Board, the President or a Vice-President, AND (2) the Secretary, the Chief Financial Officer, the Treasurer, an Assistant Secretary or an Assistant Treasurer. If only one corporate officer exists or one corporate officer holds more than one corporate office, please so indicate. OR
-- The corporate officer named in a corporate resolution as authorized to enter into this Agreement. A copy of the corporate resolution, certified by the Secretary close in time to the execution of the Agreement, must be provided to the City.

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12 1293492.1

BIDDER'S PROPOSAL

CITY OF DIAMOND BAR

PANTERA PARK IMPROVEMENTS PROJECT
CITY PROJECT NO. FP23503
Date , 20
To the City Council of the City of Diamond Bar:

The Undersigned hereby declares:
(a) That the only persons or parties interested in this proposal as principals are the following:

(If the bidder is a corporation, give the name of the corporation and the name of its president, secretary, treasurer, and manager. If a co-partnership, give the name, under which the co-partnership does business, and the names and addresses of all co-partners.

If an individual, state the name under which the contract is to be drawn.) (b) That this proposal is made without collusion with any person, firm or corporation. (c) That he has carefully examined the location of the proposed work and has familiarized himself with all of the physical and climatic conditions, and makes this bid solely upon his own knowledge.
(d) That by submitting this Bidder's Proposal, he acknowledges receipt and knowledge of the contents of those communications sent by the City of Diamond Bar to him at the address furnished by him to the City of Diamond Bar when this proposal form was obtained. (e) That he has carefully examined the specifications, both general and detail, and the drawings attached hereto, and communications sent to him as aforesaid, and makes this proposal in accordance therewith.
(f) That, if this bid is accepted he will enter into a written contract for the performance of the proposed work with the City of Diamond Bar.
(g) That he proposes to enter into such Contract and to accept in full payment for the work actually done thereunder the prices shown in the attached schedule. It is understood and agreed that the quantities set forth are estimates and that the unit prices will apply to the actual quantities whatever they may be.

Accompanying this proposal is a certified or cashier's check or bidder's bond, payable to the order of the City of Diamond Bar in the sum of
2/12/2025 25 Siterep Construction Services Inc.

Docusign Envelope ID: 4ACD421C-62AC-4584-951F-A7AC27DAC823

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DOLLARS ($ ).

Said bidder's bond has been duly executed by the undersigned bidder and by a financially sound surety company authorized to transact business in this state.

It is understood and agreed that should the bidder fail within ten (10) days after award of contract to enter into the contract and furnish acceptable surety bonds, then the proceeds of said check, or bidder's bond, shall become the property of the City of Diamond Bar; but if this Contract is entered into and said bonds are furnished, or if the bid is not accepted then said check shall be returned to the undersigned, or the bidder will be released from the bidder's bond.

Address of Bidder Telephone of Bidder
City Zip Code Signature of Bidder
10% OF BID 301 E Arrow Hwy Ste #105 (909)418-8690 San Dimas 91773 Docusign Envelope ID: 4ACD421C-62AC-4584-951F-A7AC27DAC823

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BID SCHEDULE

CITY OF DIAMOND BAR

CONTRACT DOCUMENTS AND SPECIFICATIONS

PANTERA PARK IMPROVEMENTS PROJECT
CITY PROJECT NO. FP23503

BASE BID
ITEM
NO.

ESTIMATED

QUANTITY UNIT

DESCRIPTION

WRITTEN IN WORDS
UNIT

PRICE AMOUNT
1 LS 1 MOBILIZATION
2 LS 1 SPORT COURT IMPROVEMENTS
3 LS 1 DRINKING FOUNTAIN
4 LS 1 LIGHTING IMPROVEMENTS

ALTERNATE BID
ITEM
NO.

ESTIMATED

QUANTITY UNIT

DESCRIPTION

WRITTEN IN WORDS
UNIT

PRICE AMOUNT
A1 LS 1 FLAG POLE
The BASIS OF AWARD shall be the sum of the BASE BID and the ALTERNATE BID. The City reserves the right to delete the ALTERNATE BID from the Award of Contract.

TOTAL AMOUNT BID (IN FIGURES)
TOTAL AMOUNT BID, (WRITTEN IN WORDS):

Bid Schedule Note: Bid Price indicated refers to all items illustrated on the plans and details, and delineated within the specifications installed and completely in place with all applicable portions of the construction documents and include all costs connected with such items including, but to necessarily limited to, materials, transportation, taxes, insurance, labor, overhead, and profit, for General Contractor and Subcontractors.

All work called for on the construction documents are to provide a completed project with all systems operating properly and ready for use.
$46,350.00 $46,350.00 $105,005.00 $105,005.00 $12,653.00 $12,653.00 $129,228.00 $129,228.00 $14,448.00 $14,448.00 $307,684.00

THREE HUNDRED AND SEVEN THOUSAND, SIX HUNDRED EIGHTY-FOUR DOLLARS Docusign Envelope ID: 4ACD421C-62AC-4584-951F-A7AC27DAC823

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Award will be based on the items of Bid Schedule. Therefore, Contractor shall completely fill out Bid Schedule.

Accompanying this proposal is
(Insert "$ cash", "cashier's check", "certified check", or "bidder's bond" as the case may be) in the amount equal to at least ten percent (10%) of the total bid.

The undersigned further agrees that in case of default in executing the required contract, with necessary bond, within ten (10) days, not including Sundays and legal holidays, after having received notice that the Contract has been awarded and ready for signature, the proceeds of the security accompanying his bid shall become the property of the City of Diamond Bar, and this proposal and the acceptance thereof may be considered null and void.

NAME OF BIDDER (PRINT) SIGNATURE DATE

ADDRESS

CITY ZIP CODE TELEPHONE
STATE CONTRACTOR LICENSE NO. AND CLASSIFICATION
I declare under penalty of Perjury of the laws of the State of California that the representations made herein are true and correct in accordance with the requirements of California Business and Professional Code Section 7028.15.

CONTRACTOR SIGNATURE OR AUTHORIZED OFFICER
10% Siterep Construction Services Inc. 2/12/2025 301 E Arrow Hwy Ste #105 San Dimas 91773 (909)-418-8690 #1094220 ( Class A,B,C-34) Docusign Envelope ID: 4ACD421C-62AC-4584-951F-A7AC27DAC823

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LIST OF SUBCONTRACTORS *

BID OPENING DATE
PROJECT PROJECT NO.

LOCATION
CLIENT

CONTRACTOR
Name Under Which
Subcontractor is
Licensed
License
No.
&
DIR No.

Address
of
Place of Business
Percent
of
Total
Contract
Specific Description
of
Subcontract
* In compliance with the provisions of the Public Contract Code Section 4104, the undersigned bidder herewith sets forth the name, location of the place of business, and California contractor license of each Subcontractor – who will perform work or labor or 2/27/2025 Pantera Park Improvements FP 23503 738 Pantera Dr Diamond Bar, CA 91765 City of Diamond Bar Siterep Construction Services Inc. 1340 W. Princeton St. Electrical/Lighting Ontario, CA 91762 Ryan Electric Inc. 790924
1000000794
34%
4457 Oak Lane Court Surfacing/Nets Claremont, CA 91711
California Surfacing 404352
1000002250
24%
599 S. Barranca Ave. Windscreen Covina, CA 91732
IE Fence 1001488
1000790239
3%
Docusign Envelope ID: 4ACD421C-62AC-4584-951F-A7AC27DAC823

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render service to the Prime Contractor, specially fabricates and installs a portion of the work or improvement necessary to complete construction contained in the plans and specifications, in an amount in excess of one-half (1/2) of one percent (1%) of the General Contractor’s total base bid amount or, in the case of bids or offers for the construction of streets or highways, including bridges in excess of one-half of 1 percent (0.5%)of the Prime Contractor’s total base bid or ten thousand ($10,000.00), whichever is greater, and the portion of the work which will be done by each Subcontractor.

Docusign Envelope ID: 4ACD421C-62AC-4584-951F-A7AC27DAC823

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DECLARATION OF ELIGIBILITY TO CONTRACT
[Labor Code Section 1777.1; Public Contract Code Section 6109] The undersigned, a duly authorized representative of the contractor, certifies and declares that:

1. The contractor is aware of Sections 1777.1 and 1777.7 of the California Labor Code, which prohibit a contractor or subcontractor who has been found by the Labor Commissioner or the Director of Industrial Relations to be in violation of certain provisions of the Labor Code, from bidding on, being awarded, or performing work as a subcontractor on a public works project for specified periods of time.

2. The contractor is not ineligible to bid on, be awarded or perform work as a subcontractor on a public works project by virtue of the foregoing provisions of Sections 1777.1 or 1777.7 of the California Labor Code or another provision of law.

3. The contractor is aware of California Public Contract Code Section 6109, which states:
(a) A public entity, as defined in Section 1100 [of the Public Contract Code], may not permit a contractor or subcontractor who is ineligible to bid or work on, or be awarded, a public works project pursuant to Section 1777.1 or 1777.7 of the Labor Code to bid on, be awarded, or perform work as a subcontractor on, a public works project. Every public works project shall contain a provision prohibiting a contractor from performing work on a public works project with a subcontractor who is ineligible to perform work on the public works project pursuant to Section 1777.1 or 1777.7 of the Labor Code.
(b) Any contract on a public works project entered into between a contractor and a debarred subcontractor is void as a matter of law. A debarred subcontractor may not receive any public money for performing work as a subcontractor on a public works contract, and any public money that may have been paid to a debarred subcontractor by a contractor on the project shall be returned to the awarding body.

The contractor shall be responsible for the payment of wages to workers of a debarred subcontractor who has been allowed to work on the project.

4. The contractor has investigated the eligibility of each and every subcontractor the contractor intends to use on this public works project, and determined that none of them is ineligible to perform work as a subcontractor on a public works project by virtue of the foregoing provisions of the Public Contract Code Sections 1777.1 or 1777.7 of the Labor Code, or any other provision of law.

Docusign Envelope ID: 4ACD421C-62AC-4584-951F-A7AC27DAC823

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I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Executed this day of ________________, 2024, at ___________________ (place of execution).

Signature
Name:

Title:

Name of Contractor:
_____________________________
2/12/2025 301 E Arrow Hwy Ste#105, San Dimas Siterep Construction Services Inc. CA,91773 Andre Ortiz President Docusign Envelope ID: 4ACD421C-62AC-4584-951F-A7AC27DAC823

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BIDDER'S VIOLATION OF LAW/SAFETY QUESTIONNAIRE
In accordance with Government Code Section 14310.5 and in conformance with Public Contract Code Section 10162, the Bidder shall complete, under penalty of perjury, the following questionnaire:

QUESTIONNAIRE
Has the Bidder, any officer, principal or employee of the Bidder who has a proprietary interest in the business of the Bidder, ever been disqualified, removed, or otherwise prevented from bidding on or completing a federal, state or local government project because of violation of law or a safety regulation?
YES NO
If the answer is yes, explain the circumstances in the following space:

STATEMENT
In conformance with Public Contract Code Section 10232, the Contractor, hereby states under penalty of perjury, that no more than on final unappealable finding of contempt of court by a federal court has been issued against the Contractor within the immediately preceding two-year period because of the Contractor’s failure to comply with an order of a federal court which orders the Contractor to comply with an order of the National Labor Relations Board.

NOTE: The above Statement and Questionnaire are part of the Proposal. Signing this Proposal on the signature portion thereof shall also constitute signature of this Statement and Questionnaire.

Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.

X
Docusign Envelope ID: 4ACD421C-62AC-4584-951F-A7AC27DAC823

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CONTRACTOR'S INDUSTRIAL SAFETY RECORD
Project Identification
Bid Date
This information must include all construction work undertaken in the State of California by the bidder and any partnership, joint venture or corporation that any principal of the bidder participated in as a principal or owner for the last five calendar years and the current calendar year prior to the date of bid submittal. Separate information shall be submitted for each particular partnership, joint venture, corporation or individual bidder. The bidder may attach any additional information or explanation of data, which he would like, taken into consideration in evaluating the safety record. An explanation must be attached of the circumstances surrounding any and all fatalities.

ITEM 5 CALENDAR YEARS

PRIOR TO CURRENT YEAR

CURRENT
YEAR
2020 2021 2022 2023 2024 TOTAL
No. of Contracts
Total dollar amount
of
contracts (in 1,000’s)
No. of lost workday
cases
No. of lost work day
cases
involving permanent
transfer to
another job or
termination of
employment
No. of lost workdays
*The information required for this item is the same as required for columns 3 to 6, Code 10, Occupational Injuries, Summary - Occupational Injuries and Illnesses, OSHA No. 102.

The above information was compiled from the records that are available to me at this time and I declare under penalty of perjury that the information is true and accurate within the limitations of these records.
______________________________ ________________________________ Name of Bidder (Print Signature
______________________________ ________________________________ Address State Contractor’s Lic. No. & Class
______________________________ ________________________________ City Zip Code Telephone
2/27/2025 2025 0 0 1 3 6 10 2
0 0 100 300 2000 24000 1000
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
Siterep Construction Services Inc. 301 E Arrow Hwy Ste #105 #1094220 (class A, B, C-34) San Dimas 91773 (909) 418-8690 Pantera Park Improvements, Project NO FP 23503 Docusign Envelope ID: 4ACD421C-62AC-4584-951F-A7AC27DAC823

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Docusign Envelope ID: 4ACD421C-62AC-4584-951F-A7AC27DAC823

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Docusign Envelope ID: 4ACD421C-62AC-4584-951F-A7AC27DAC823

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Docusign Envelope ID: 4ACD421C-62AC-4584-951F-A7AC27DAC823

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Docusign Envelope ID: 4ACD421C-62AC-4584-951F-A7AC27DAC823

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Docusign Envelope ID: 4ACD421C-62AC-4584-951F-A7AC27DAC823

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CERTIFICATION OF NON-DISCRIMINATION AND AFFIRMATIVE ACTION As suppliers of goods or services to the City of Diamond Bar, the firm listed below certifies that it does not discriminate in its employment with regards to race, religion, sex, or national origin; that it is in compliance with all federal, state, and local directives and executive orders regarding non-discrimination in employment; and that it will pursue an affirmative course of action as required by the affirmative action guidelines.

We agree specifically:

1. To establish or observe employment policies which affirmatively promote opportunities for minority persons at all job levels.

2. To communicate this policy to all persons concerned including all company employees, outside recruiting services, especially those serving minority communities, and to the minority communities at large.

3. To take affirmative steps to hire minority employees within the company.

FIRM

TITLE OF OFFICER SIGNING

SIGNATURE DATE
Please include any additional information available regarding equal opportunity employment programs now in effect within your company:

Siterep Construction Services Inc. 2/12/2025 President
Docusign Envelope ID: 4ACD421C-62AC-4584-951F-A7AC27DAC823

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CERTIFICATION WITH REGARD TO THE PERFORMANCE OF

PREVIOUS CONTRACTS OR SUBCONTRACTS SUBJECT TO THE

EQUAL OPPORTUNITY CLAUSE AND THE FILING OF REQUIRED REPORTS The bidder , proposed subcontractor , hereby certifies that he has , has not , participated in a previous contract or subcontract subject to the Equal Opportunity Clause, as required by Executive Orders 10925, 11114, or 11246, and that he has , has not , filed with the Joint Reporting Committee, the Director of the Office of Federal Contract Compliance, a Federal Government contracting or administering agency, or the former President's Committee on Equal Employment Opportunity, all reports due under the applicable filing requirements. (COMPANY)
BY:
(TITLE)
DATE: , 20 .

NOTE: The above certification is required by the Equal Employment Opportunity Regulations of the Secretary of Labor (41 CFR 60-1.7 (b) (1), and must be submitted by bidders and proposed subcontractors only in connection with contracts and subcontracts which are subject to the Equal Opportunity Clause. Contracts and subcontracts which are exempt from the Equal Opportunity Clause are set forth in 41 CFR 60-1.5. (Generally only contracts or subcontracts of $10,000 or under are exempt).

Currently, Standard Form 100 (EEO-1) is the only report required by the Executive Orders or their implementing regulations.

Proposed prime contractors and subcontractors who have participated in a previous contract or subcontract subject to the Executive Orders and have not filed the required reports should note that 41 CFR 60-1.7 (b) (1) prevents the award of contracts and subcontracts unless such contractor submits a report covering the delinquent period of such other period specified by the Federal Highway Administration or by the Director, Office of Federal Contract Compliance, U.S.

Department of Labor.

February 12 25 X X
X
Siterep Construction Services Inc. President
Docusign Envelope ID: 4ACD421C-62AC-4584-951F-A7AC27DAC823

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Docusign Envelope ID: 4ACD421C-62AC-4584-951F-A7AC27DAC823

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Docusign Envelope ID: 4ACD421C-62AC-4584-951F-A7AC27DAC823

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Certificate Of Completion
Envelope Id: 4ACD421C-62AC-4584-951F-A7AC27DAC823 Status: Completed Subject: Docusign: SITEREP - Contract (Pantera hardcourt Improvements/042025) Source Envelope:

Document Pages: 26 Signatures: 1 Envelope Originator:

Certificate Pages: 4 Initials: 0 Angie Hernandez
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
21825 Copley Dr
Diamond Bar, CA 91765-4178
[email protected]
IP Address: 47.176.65.100
Record Tracking
Status: Original
4/7/2025 5:16:08 PM
Holder: Angie Hernandez
[email protected]
Location: DocuSign
Signer Events Signature Timestamp
Andre Ortiz
[email protected]
Andre Ortiz, Vice-President
Security Level: Email, Account Authentication
(None) Signature Adoption: Pre-selected Style
Using IP Address: 47.156.188.148
Sent: 4/7/2025 5:22:32 PM
Viewed: 4/9/2025 11:30:18 AM
Signed: 4/9/2025 11:30:27 AM
Electronic Record and Signature Disclosure:

Accepted: 3/5/2024 5:47:10 PM
ID: f95744ba-7144-4a1d-8627-7f24c42fa737
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 4/7/2025 5:22:32 PM
Certified Delivered Security Checked 4/9/2025 11:30:18 AM Signing Complete Security Checked 4/9/2025 11:30:27 AM
Completed Security Checked 4/9/2025 11:30:27 AM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure

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ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, City of Diamond Bar (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through the DocuSign system.

Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to this Electronic Record and Signature Disclosure (ERSD), please confirm your agreement by selecting the check-box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system.

Getting paper copies
At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. You will have the ability to download and print documents we send to you through the DocuSign system during and immediately after the signing session and, if you elect to create a DocuSign account, you may access the documents for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper copies of any such documents from our office to you, you will be charged a $0.00 per-page fee. You may request delivery of such paper copies from us by following the procedure described below.

Withdrawing your consent
If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and disclosures electronically is described below.

Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. Further, you will no longer be able to use the DocuSign system to receive required notices and consents electronically from us or to sign electronically documents from us.

All notices and disclosures will be sent to you electronically Electronic Record and Signature Disclosure created on: 8/30/2023 9:00:10 AM Parties agreed to: Andre Ortiz 5.10.a
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Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through the DocuSign system all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us.

How to contact City of Diamond Bar:

You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows:

To contact us by email send messages to: [email protected] To advise City of Diamond Bar of your new email address To let us know of a change in your email address where we should send notices and disclosures electronically to you, you must send an email message to us at [email protected] and in the body of such request you must state: your previous email address, your new email address. We do not require any other information from you to change your email address.

If you created a DocuSign account, you may update it with your new email address through your account preferences.

To request paper copies from City of Diamond Bar
To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically, you must send us an email to [email protected] and in the body of such request you must state your email address, full name, mailing address, and telephone number. We will bill you for any fees at that time, if any.

To withdraw your consent with City of Diamond Bar
To inform us that you no longer wish to receive future notices and disclosures in electronic format you may:

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i. decline to sign a document from within your signing session, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; ii. send us an email to [email protected] and in the body of such request you must state your email, full name, mailing address, and telephone number. We do not need any other information from you to withdraw consent.. The consequences of your withdrawing consent for online documents will be that transactions may take a longer time to process..

Required hardware and software
The minimum system requirements for using the DocuSign system may change over time. The current system requirements are found here: https://support.docusign.com/guides/signer-guidesigning-system-requirements.

Acknowledging your access and consent to receive and sign documents electronically To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please confirm that you have read this ERSD, and (i) that you are able to print on paper or electronically save this ERSD for your future reference and access; or (ii) that you are able to email this ERSD to an email address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format as described herein, then select the check-box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system.

By selecting the check-box next to ‘I agree to use electronic records and signatures’, you confirm that:
 You can access and read this Electronic Record and Signature Disclosure; and  You can print on paper this Electronic Record and Signature Disclosure, or save or send this Electronic Record and Disclosure to a location where you can print it, for future reference and access; and
 Until or unless you notify City of Diamond Bar as described above, you consent to receive exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you by City of Diamond Bar during the course of your relationship with City of Diamond Bar.

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Agenda #: 5.11
Meeting Date: May 6, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: AMENDMENT NO. 2 TO TRAFFIC SIGNAL MAINTENANCE
SERVICES AGREEMENT WITH YUNEX TRAFFIC, LLC.

STRATEGIC
GOAL: Responsible Stewardship of Public Resources
RECOMMENDATION:

FINANCIAL IMPACT:

Approval of Amendment No. 2 will increase the total contract amount for Fiscal Year 2024/25 from $270,000 to $320,000. Adequate Proposition C funds were approved and are available in the adopted FY 2024/25 Operating Budget to fully cover the cost of routine and extraordinary traffic signal maintenance services.

BACKGROUND/DISCUSSION:

The City contracts with Yunex Traffic, LLC to provide routine preventive maintenance, emergency response, and non-emergency repair services for sixty-six (66) signalized intersections, including shared signals with Caltrans and the City of Pomona. The contract also covers five State underpass bridges with soffit lighting, sixty-six (66) Battery Backup System (BBS) units, and seven (7) BlueTOAD detection units.

Prompt response and timely repairs to maintain the functionality of the City’s traffic signal infrastructure are essential for ensuring public safety and effective traffic operations.

While the contract not-to-exceed amount budget was initially established based on standard maintenance projections, the City has been experiencing a significant increase in extraordinary service needs beyond the routine scope. This was anticipated, and the

5.11 Packet Pg. 176
FY 2024/25 included additional Proposition C budget for the additional services; however, to control the cost, the contract not-to-exceed amount was not increased until it became absolutely necessary. Some of the additional services provided under this contract in the current FY include:
• Replacement of signal detection monitors due to equipment failure. • Replacement of vehicle signal heads damaged by environmental exposure and unforeseen incidents.
• Emergency response and repair of signal equipment following pole knockdowns caused by hit-and-run collisions.
• Emergency troubleshooting and restoration of system connectivity, including fiber optic cable repairs and controller communication issues. • Repairs during unplanned power outages to maintain signal functionality and ensure public safety.
• Replacement of BBS batteries due to unexpected depletion or reduced performance occurring ahead of the scheduled replacement cycle. • Signal inspection and technical support for city construction projects.

The proposed amendment authorizes the use of an additional $50,000 in previously budgeted Prop C Funds to cover these increased service needs. This will ensure continued, uninterrupted signal maintenance services through the remainder of the fiscal year.

LEGAL REVIEW:

The City Attorney has reviewed and approved the amended agreement as to form.

PREPARED BY:

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REVIEWED BY:

Attachments:

1. 5.11.a Second Amendment to Agreement with Yunex

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SECOND AMENDMENT
TO

AGREEMENT TO TRAFFIC SIGNAL MAINTENANCE SERVICES
This Second Amendment to Agreement for Signal Maintenance Services is made and entered into as of May 6, 2025, by and between the City of Diamond Bar, a municipal corporation (“City”), and Yunex Traffic, LLC., a Delaware Limited Liability Company (herein referred to as the “Contractor”) with reference to the following:

A. The City and the Contractor entered into that certain Traffic Signal Maintenance Agreement dated as of June 21, 2022, which is incorporated herein by this reference (the “Original Agreement”); and
B. The City and Contractor entered into a First Amendment to the Original Agreement dated March 21, 2023 which is incorporated herein by this reference (“First Amendment”), which First Amendment and Original Agreement are collectively referred to herein as the “Agreement”; and
D. The City and the Contractor desire to amend the Original Agreement to modify, amend and supplement certain portions of the Original Agreement.

NOW, THEREFORE, the parties hereby agree as follows:

1. Defined Terms. Except as otherwise defined herein, all capitalized terms used herein shall have the meanings set forth for such terms in the Original Agreement.

2. Compensation. The total not-to-exceed annual compensation set forth in Section 3 of the Original Agreement was the sum of Two Hundred Twenty Thousand Dollars ($220,000) for each Fiscal Year 2022-2023, 2023-2024 and 2024-2025.

Section 3 of the Original Agreement was amended by the First Amendment dated March 21,2023 to provide for an increase of Fifty Thousand Dollars ($50,000), so that the total not-to-exceed compensation, as amended by the First Amendment shall not exceed Two Hundred Seventy Thousand Dollars ($270,000) .

Section 3 of the Original Agreement is hereby amended by this Second Amendment to provide for an increase of Fifty Thousand Dollars ($50,000) so that the total not-to-exceed compensation, as amended by this Second Amendment shall not exceed Three Hundred Twenty Thousand Dollars ($320,000).

3. Integration. This Second Amendment and all attachments hereto (if any) integrate all of the terms and conditions mentioned herein, and supersede all negotiations with respect hereto. This Second Amendment amends, as set forth herein, the Original Agreement and except as specifically amended hereby, the Original Agreement shall remain in full force and effect. To the extent that there is any conflict or inconsistency between the terms and provisions of this Second Amendment and the terms and provisions

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2 of the Original Agreement, the terms and provisions of this Second Amendment shall control.

IN WITNESS hereof, the parties enter into this Second Amendment on the year and day first above written.
“CONTRACTOR” “CITY”
Yunex LLC CITY OF DIAMOND BAR
*By: By:

Printed Name: Chia Yu Teng, Mayor
Title:
*By: ATTEST:

Printed Name:

Title:

Kristina Santana, City Clerk
APPROVED AS TO FORM:

Candace Gallaher
Project Manager
Project Manager
Joshua Ferras
Digitally signed by Josh
DN: C=US, [email protected], O=Yunex LLC, OU=Customer Service, CN=Josh
Reason: I am approving this document
Date: 2025.04.25 09:26:29-07'00'
Gallaher Candace
safgaca2
Digitally signed by Gallaher
Candace safgaca2
Date: 2025.04.25 09:24:48 -07'00'

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Agenda #: 5.12
Meeting Date: May 6, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: APPROVAL OF PLANS AND SPECIFICATIONS AND AWARD OF CONSTRUCTION AGREEMENT TO GENTRY BROTHERS, INC. FOR
THE AREA 4 RESIDENTIAL & COLLECTOR STREETS

REHABILITATION AND ARTERIAL STREETS REHABILITATION
(BREA CANYON CUT-OFF ROAD FROM SR-57 FREEWAY OFF
RAMP TO WESTERLY CITY LIMITS; LEMON AVENUE FROM

GOLDEN SPRINGS DRIVE TO NORTHERLY CITY LIMITS ) PROJECT NO. SI251 & SI255.

STRATEGIC
GOAL: Safe, Sustainable & Healthy Community
RECOMMENDATION:

A. Determine that approving the design and plans for the proposed Project, and its construction, is exempt from the California Environmental Quality Act (CEQA) under Section 15301(c) of the CEQA Guidelines;
B. Adopt Resolution No. 2025-13 approving the design and plans for the Area 4 Residential & Collector Streets Rehabilitation and Arterial Streets Rehabilitation Project (Brea Canyon Cut-Off Road from SR-57 Freeway to Westerly City Limits; Lemon Avenue from Golden Springs Drive to Northerly City Limits); C. Approve an adjustment of existing FY 2024/25 appropriations in the amount of $241,261 of Measure M Funds from Project SI251 to Project SI255; D. Approve the adjustments to the Capital Improvement Program budget and establish a Project Payment Account containing sufficient funds from the current fiscal year budget; and
E. Approve, and authorize the City Manager to sign, a Construction Agreement with Gentry Brothers, Inc., in the amount of $2,575,366.95, plus a contingency amount of $515,073.39 for Contract Change Orders to be approved by the City Manager, for a total authorization amount of $3,090,440.34.

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FINANCIAL IMPACT:

The Fiscal Year 2024/25 Capital Improvement Program includes an approved budget for each project component, identified under two project numbers, as detailed in the table below. In response to the bid/cost proposal received for the two base bid schedules, an adjustment to the corresponding funding sources is proposed below.

An amount of $241,261 Measure M funds is recommended to be re-appropriated from Project SI251 to Project SI255 to address the construction expenses and contingency shortfall. This transfer is reflected in the table below.

Based Bids
Approved
Budget (FY
2024/25
CIP)
Proposed
Adjusted
Budget
Encumbrance/
Expenses
Balance Per
Proposed
Adjusted
Budget
Residential & Collector Rehabilitation Area 4 - Project No. SI251 (Base Bid "Schedule A")
Measure M $950,000 $708,740 $708,7340
Measure R $850,000 $850,000 $1,558,740
RMRA $400,000 $400,000 $1,958,740
Hauler Fees $250,000 $250,000 $2,208,740
Construction Bid ($1,124,316.70) $1,084,423.30
Contingency (20%) ($224,863.34) $859,559.96
Balance $859,559.96
Arterial Street Rehabilitation Project No. SI255 - (Base Bid "Schedule B") RMRA $900,000 $900,000 $900,000
Prop C $600,000 $600,000 $1,500,000
Re-appropriation of
Measure M Funds
(transfer from SI251)
$241,261 $1,741,261
Construction Bid ($1,451,050.25) $290,210.75
Contingency (20%) ($290,210.05) $0.70
Balance $0.70
The contingency amount of $515,073.39 will only be used in the event of unforeseen circumstances that warrant a contract change order.

BACKGROUND:

On February 21, 2023, the City Council approved a Consulting Services Agreement with Nichols Consulting Engineers, Inc. (NCE) to design the Residential & Collector Streets Rehabilitation and Arterial Street Rehabs, the Americans with Disabilities Act (ADA) Curb Ramp Improvement Projects. The Arterial Streets Rehabilitation encompasses various roads, including Golden Springs Drive, Grand Avenue, Brea Canyon Cut-Off Road, and Lemon Avenue.

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DISCUSSION:

The Area 4 Residential & Collector Streets Rehabilitation and Arterial Street Rehabilitation Project is located in the southwest and northwest areas of the City. This Project includes approximately 2.7 centerline miles of residential and collector streets, requiring various pavement treatments such as slurry seal, chip seal, and asphaltic concrete (AC) overlay. Additionally, it involves repairing isolated areas of damaged AC pavement as identified through field assessments.

Furthermore, the Project includes approximately one centerline mile of arterial segments, notably:
• Lemon Avenue (from Golden Springs Drive to northerly City Limits) • Brea Canyon Road Cut-Off (from State Route 57 to the westerly City limits) For a detailed Project location, please refer to Attachment 2: Vicinity Map.

NCE has completed the preparation of the respective Plans, Specifications, and Estimates (PS&E). A full set of the Plans and Specifications is available electronically through the City Clerk’s Office. The cover pages of the Plans and Specifications are shown in Attachment 3.

As presented to the City Council during the review and approval of the FY 24/25 CIP, in the Area 4 Residential and Collector Street Pavement Rehabilitation Project (SI251), slurry seal will be applied only to segments of residential roads undergoing pavement rehabilitation. This marks a shift from projects in previous years, where all streets in the residential area received slurry seal coat.

Lane closures and construction activities along Brea Canyon Cut-Off Road and Lemon Avenue will be authorized between 8:30 AM and 4:30 PM. While Public Works construction typically commences at 7:30 AM, Brea Canyon Cut-Off Rd. and Lemon Avenue experience significant daily/weekday traffic during both morning and evening peak hours. Delaying construction until 8:30 AM aims to minimize disruptions to the morning commuter traffic while ensuring that construction crews can work efficiently throughout the day to meet construction deadlines.

Additionally, the project team has carefully assessed the potential impacts of construction near school areas and will collaborate with the contractor to initiate work on concrete work items away from school traffic until affected schools are out for summer vacation, starting on May 30, 2025. This proactive approach will help mitigate disruptions and ensure the safety of students and commuters alike.

The Project was advertised for bids on March 21, 2025, with an engineer’s estimate of $3.4 million. The bid opening date was set for April 8, 2025, and the Project was formatted into two (2) base bid schedules:

Base Bid “Schedule A”: Residential & Collector Streets Rehabilitation (Area 4 – CIP# SI251.

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Base Bid “Schedule B”: Arterial Street Rehabilitation (Brea Canyon Cut-Off Road from SR-57 Freeway and Westerly City Limits; Lemon
Avenue from Golden Springs Drive to Northerly City Limits - CIP# SI255.

Seven (7) bid proposals were received. Gentry Brothers, Inc. was the lowest responsible bidder with a Base Bid (A & B) amount of $2,575,366.95.

The results for the bids are shown below:

Company Base Bid

1. Gentry Brothers, Inc. $2,575,366.95

2. Onyx Paving Company, Inc. $2,728,000.00

3. Hardy & Harper, Inc. $2,770,000.00

4. Copp Contracting, Inc. $2,773,554.69

5. Sequel Contractors, Inc. $2,963,000.30

6. All American Asphalt $3,043,027.65

7. R.J. Noble Company $3,187,435.95
The tentative work schedule of the Project is as follows:

Approve Plans & Specifications May 6, 2025
Award Construction Contract May 6, 2025
Start of Construction May/June 2025
Completion of Construction August/September 2025
Therefore, it is recommended that the City Council approve the Plans and Specifications by adopting the Resolution included in Attachment 1. A project payment account will be established upon the award of the construction contract.

Environmental Review
Staff has determined that this Project is exempt from the California Environmental Quality Act (CEQA) provisions pursuant to the California Code of Regulations, guidelines for the implementation of the CEQA, Section 15301(c) under Class 1 Existing Facilities, existing highways and streets.

LEGAL REVIEW:

The City Attorney has reviewed and approved the resolution and the agreement as to form.

PREPARED BY:

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REVIEWED BY:

Attachments:

1. 5.12.a Resolution No. 2025-13 - Approval of Plans & Specifications

2. 5.12.b Plans and Specifications - Title Pages

3. 5.12.c Vicinity Map

4. 5.12.d Construction Agreement - Gentry Brother, Inc.

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RESOLUTION NO. 2025-13

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND

BAR APPROVING THE PLANS AND SPECIFICATIONS FOR THE AREA 4 RESIDENTIAL & COLLECTOR STREETS REHABILITATION AND

ARTERIAL STREET REHABILITATION (BREA CANYON CUT-OFF
ROAD FROM SOUTHBOUND SR-57 FREEWAY OFF RAMP TO
WESTERLY CITY LIMITS; LEMON AVENUE FROM GOLDEN SPRINGS
DRIVE TO NORTHERLY CITY LIMITS) PROJECT NO. SI251 & SI255, PURSUANT TO GOVERNMENT CODE SECTION 830.6.

WHEREAS, plans and specifications have been prepared for the Area 4 Residential and Collector Streets Rehabilitation and Arterial Streets Rehabilitation Project;
WHEREAS, Government Code Section 830.6 provides design immunity for construction of, or an improvement to, public property where such plan or design has been approved in advance of the construction or improvement; and WHEREAS, the Project is exempt from review under the California Environmental Quality Act pursuant to Section 15301(c) of the CEQA Regulations.

NOW, THEREFORE, it is found, determined, and resolved by the City Council of the City of Diamond Bar as follows:

Section 1. Legislative Intent and Findings.

A. The City retained Nichols Consulting Engineers (NCE) (“Consultant”) as the engineer to design and prepare the plans for the Area 4 Residential & Collector Streets Rehabilitation and Arterial Streets Rehabilitation (Brea Canyon Cut-Off Road from SR-57 Freeway to Westerly City Limits; Lemon Avenue from Golden Springs Drive to Northerly City Limits) Project.

B. The City Council's approval of the Plans and Specifications for the Project is exempt from the California Environmental Quality Act pursuant to Title 14, California Code of Regulations, Section 15301(c), Existing Facilities.

C. The Consultants informed the City Engineer that these plans are complete and that construction of the Projects may begin.

D. The City Engineer reviewed the completed design and plans for the Project and agrees with the Consultants that the plans are complete and consistent with the City’s standards, and the Project may be constructed.

E. The City Council wishes to obtain the immunities set forth in Government Code § 830.6 with regard to the plans and construction of the Project.

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Resolution No. 2025-13
2 Section 2. Design Immunity; Authorization.

A. The design and plans for the Project are determined to be consistent with the City’s standards and are approved.

B. The approval set forth in this Resolution occurred before actual work on the Project construction commenced.

C. The approval granted by this Resolution conforms with the City’s General Plan.

D. The City Engineer, or designee, is authorized to act on the City’s behalf in approving any alterations or modifications of the design and plans approved by this Resolution.

E. The approval and authorization granted by this Resolution is intended to avail the City of the immunities set forth in Government Code § 830.6.

Section 3. The City Clerk is directed to certify the adoption of this Resolution.

Section 4. This Resolution will become effective immediately upon adoption.

PASSED, APPROVED, AND ADOPTED this 6
th day of May, 2025.

CITY OF DIAMOND BAR
________________________
Chia Yu Teng, Mayor
ATTEST:

I, Kristina Santana, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was duly and regularly passed, approved and adopted by the City Council of the City of Diamond Bar, California, at its regular meeting held on 6 th day of
May, 2025, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAINED: COUNCIL MEMBERS:
__________________________
Kristina Santana, City Clerk

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57 60
60 57
10 57
60 71
60 57
142
57 60
71 60
57 142
2300 E. Katella Ave, Suite 125
Anaheim, CA 92806
(657) 275-3018
DATE:

ISSUED FOR BIDS 02/26/2025

CITY OF

DIAMOND BAR

CITY LIMITS

PROJECT
AREA

PROJECT
AREA
RMRA Measure M R Local Return Gas Tax
eet Rehab.- Area 1a, 1b, 2 (Design)
n)
ntain Laurel)
anyon to Lemon)
to BCY)
$ 82,779 82,779 $
om Pathfinder to Mountain Laurel Way) (Const.) $ 1,200,000 1,200,000 $ eet Rehab - Area 1 (Const.) $ 925,000 2,000,000 $ 850,000 $ 89,0 $ en Springs from Brea Canyon to Lemon Ave.) (Const.) $ 500,000 900,000 $ mp Project (Const.) $ 177,855
nt Projects $ 4,360,634 $ 1,700,000 $ 1,007,779 $ 850,000 $ 89,0 250-5510-46412)
Project Description Total FY Budget (109) Measure M (111) Gas Tax (112) Prop A (113) Prop C Sign and HSL Replacement (Design) $ 50,000 50,000 $
Sign and HSL Replacement (Construction) $ 350,000 350,000 $ al 11 Locations (Design and Construction) $ 90,000 380,000 $ 100,000 $ 190,0 $ $ 780,000 $ 350,000 $ 140,000 $ 100,000 $ 190,0
ments (250-5510-46413)
Project Description Total FY Budget (113) Prop C Foothill Transit Grant $ 60,000 60,000 $
SD/Calbourne $ 40,000 40,000 $
nfrastructure Improvements $ 60,000 100,000 $ 40,000 $
0-5510-46420)
Project Description Total FY Budget (107) Measure W (108) RMRA (109) Measure M (113) Prop C ovements-Phase 3 (Flapjack-Design) $ 65,000 65,000 $
3/19/2025

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DEPARTMENT OF PUBLIC WORKS

CITY OF DIAMOND BAR

CALIFORNIA

CONTRACT DOCUMENTS AND SPECIFICATIONS
FOR
AREA 4 RESIDENTIAL & COLLECTOR STREETS REHABILITATION AND ARTERIAL STREET REHABILITATION (BREA CAYON CUTOFF ROAD FROM 57

FREEWAY SOUTH OFF RAMP TO NORTH CITY LIMITS AND LEMON AVENUE FROM GOLDEN SPRINGS DRIVE TO NORTHERN CITY LIMITS) PROJECT NO.

SI251 & SI255.

All Questions Regarding This Project Are to Be Directed To:

Mr. Christian Malpica
Associate Engineer
City of Diamond Bar
(909) 839-7038
Chia Yu Teng, Mayor
Steve Tye, Mayor Pro Tem
Andrew Chou, Council Member
Stan Liu, Council Member
Ruth M. Lou, Council Member
Daniel Fox, City Manager
February 2025

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DEPARTMENT OF PUBLIC WORKS Legend
Project 2
Project 4
Project 6

AREA 4 RESIDENTIAL & COLLECTOR STREETS
AND

ARTERIAL STREET REHABILIATION

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AGREEMENT
The following agreement ("AGREEMENT") is made and entered into, in duplicate, as of the date executed by the Mayor and attested to by the City Clerk, by and between Gentry Brothers, Inc. hereinafter referred to as the "CONTRACTOR" and the City of Diamond Bar, California, hereinafter referred to as "CITY." WHEREAS, pursuant to Notice Inviting Sealed Bids, bids were received, publicly opened, and declared on the date specified in the notice; and WHEREAS, CITY accepted the bid of CONTRACTOR Gentry Brothers, Inc. and; WHEREAS, CITY has authorized the Mayor to execute a written contract with CONTRACTOR for furnishing labor, equipment and material for the AREA 4

RESIDENTIAL & COLLECTOR STREETS REHABILITATION AND ARTERIAL STREET REHABILITATION (BREA CAYON CUTOFF ROAD FROM 57 FREEWAY

SOUTH OFF RAMP TO NORTH CITY LIMITS AND LEMON AVENUE FROM GOLDEN SPRINGS DRIVE TO NORTHERN CITY LIMITS) PROJECT NO. SI251 & SI255 in the City of Diamond Bar.

NOW, THEREFORE, in consideration of the mutual covenants herein contained, it is agreed:

1. GENERAL SCOPE OF WORK: CONTRACTOR shall furnish all necessary labor, tools, materials, appliances, and equipment for and do the work for the AREA 4

RESIDENTIAL & COLLECTOR STREETS REHABILITATION AND ARTERIAL STREET REHABILITATION (BREA CAYON CUTOFF ROAD FROM 57 FREEWAY

SOUTH OFF RAMP TO NORTH CITY LIMITS AND LEMON AVENUE FROM GOLDEN SPRINGS DRIVE TO NORTHERN CITY LIMITS) PROJECT NO. SI251& SI255 in the City of Diamond Bar. The work to be performed in accordance with the plans and specifications, dated February 2025 (The Plans and Specifications) on file in the office of the City Clerk and in accordance with bid prices hereinafter mentioned and in accordance with the instructions of the Engineer.

2. INCORPORATED DOCUMENTS TO BE CONSIDERED
COMPLEMENTARY: The Plans and Specifications are incorporated herein by reference and made a part hereof with like force and effect as if set forth in full herein. The Plans and Specifications, CONTRACTOR'S Bid dated April 8, 2025, together with this AGREEMENT, shall constitute the contract between the parties. This AGREEMENT is intended to require a complete and finished piece of work and anything necessary to complete the work properly and in accordance with the law and lawful governmental regulations shall be performed by the CONTRACTOR whether set out specifically in the contract or not. Should it be ascertained that any inconsistency exists between the aforesaid documents and this AGREEMENT, the following order of precedence shall apply: (1) This AGREEMENT; (2) The Plans and Specifications; and (3) Contractor's bid.

3. COMPENSATION: CONTRACTOR agrees to receive and accept the prices set forth in its Bid Proposal as full compensation for furnishing all materials, performing all work, and fulfilling all obligations hereunder. Said compensation in the

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4-25-2025

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Agenda #: 5.13
Meeting Date: May 6, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: ACCEPTANCE OF A SIDEWALK EASEMENT ON THE

EVANGELICAL FREE CHURCH OF DIAMOND BAR PROPERTY
LOCATED AT 3325 S DIAMOND BAR BLVD.

STRATEGIC
GOAL: Safe, Sustainable & Healthy Community
RECOMMENDATION:

Accept and authorize the City Manager to sign the attached Sidewalk Easement Agreement on behalf of the City.

FINANCIAL IMPACT:

There is no fiscal impact associated with accepting the proposed sidewalk easement.

Any future maintenance or improvements of the accepted sidewalk will be planned within the City’s existing sidewalk maintenance program.

BACKGROUND/DISCUSSION:

To ensure Americans with Disability Act (ADA) compliance and accessibility for all pedestrians, the City worked with the property owner, Evangelical Free Church of Diamond Bar, at 3255 S Diamond Bar Blvd, to obtain a sidewalk easement. This easement will allow the City to maintain and improve the sidewalk to meet ADA standards along the frontage of the two driveways on Diamond Bar Blvd (Attachment 2).

Accepting this sidewalk easement will allow the City to ensure that pedestrian access in this area meets ADA requirements and remains accessible for public use. The easement provides the City with the authority to maintain and make any necessary future modifications to the sidewalk without requiring further private agreements.

The proposed easement document (Attachment 1) has been reviewed and approved by the City Attorney and the City’s engineering consultant, ensuring all legal and technical requirements have been met.

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The proposed action authorizes the City Manager to sign and accept this easement on behalf of the City.

LEGAL REVIEW:

The City Attorney has reviewed and approved the Agreement as to form.

PREPARED BY:

REVIEWED BY:

Attachments:

1. 5.13.a Efree Church Sidewalk Easement

2. 5.13.b Vicinity Map

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PUBLIC Attachment 2 – Vicinity and Location
WORKS Location of the Sidewalk Easement at Diamond Bar Towne Center SHEET 1 of 1 NTS 

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Agenda #: 7.1
Meeting Date: May 6, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: SERVICES AGREEMENT WITH GOGO TECHNOLOGIES, INC. FOR DIAL-A-RIDE TRANSPORTATION SERVICES.

STRATEGIC
GOAL: Open, Engaged & Responsive Government
RECOMMENDATION:

FINANCIAL IMPACT:

No additional appropriation is needed for the remainder of FY 2024/25 to support the transition to a new service provider and ensure uninterrupted transportation service until June 30, 2025. The proposed FY 2025-2026 budget will include $550,000 for transportation services, pending adoption of the budget by City Council. The Diamond Ride program is funded exclusively by Proposition A Transit Tax, generated from a County-wide half-cent sales tax for public transportation, with 25% distributed to local agencies based on population.

BACKGROUND:

The City’s Dial-A-Ride Program (Diamond Ride) was established in April 1995 to provide residents ages 60 and older and residents with disabilities ages 18 and older with a non-primary subsidized transportation service. Since program inception, Diamond Ride has enhanced mobility and independence for residents, facilitating access to essential destinations and enriching their experience within the community. However, in an effort to maintain service quality and ensure fiscal sustainability, the program has

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undergone various modifications, with the most recent significant changes implemented in December 2014.

As of April 2025, Diamond Ride operates as a taxi-based service and serves over 700 active cardholders, averaging nearly 1,000 one-way monthly trips. Operating daily from 7:00 a.m. to 8:00 p.m., including holidays, eligible participants can access up to 30 oneway or 15 round trips per month. The current Diamond Ride service areas include:
• Service Area 1 ($0.50 fare one-way) – Anywhere within Diamond Bar city limits. • Service Area 2 ($1.50 fare one-way) – Any medical facility beyond City limits bounded by:
o North: San Bernardino Freeway (I-10)
o East: Ramona Avenue
o South: Imperial Highway, Carbon Canyon Road/ Chino Hills Parkway o West: Harbor Boulevard/Azusa Avenue
Service Area 2 also includes the following eligible medical facilities:
o Pomona Valley Medical Center in Pomona, California.
o Providence St. Jude Medical Center in Fullerton, California. o Kaiser Permanente Baldwin Park Medical Center in Baldwin Park, California. • Conversion Trips – For trips extending beyond the established boundaries, referred to as “Conversion Trips,” standard Diamond Ride fares apply, in addition to a fee of $3.25 per mile to reach the destination after leaving the designated service area.

In 2015, the agreement for the taxi-based transportation service was awarded to American Cab Co., LLC (American Cab). Over the years, American Cab has undergone various name changes, with the most recent name change occurring in March 2024, in which OpCo Transit, Inc. (OpCo) was assigned the contractual obligations for Diamond Ride.

Since 2015, the popularity of Diamond Ride among eligible residents had grown significantly until the COVID-19 pandemic, which disrupted service levels and operational capacity. As OpCo strived to restore service to pre-pandemic conditions, challenges emerged with taxi-cab availability and driver shortages, adversely affecting service quality. City staff continuously receives concerns from Diamond Ride participants regarding late pickups, missed rides, and substandard customer service.

On February 24, 2025, OpCo informed the City of its intent to cease operations, citing rising business costs, particularly in insurance premiums, as the reason. However, to ensure uninterrupted service, OpCo has committed to providing taxi-based transportation services for Diamond Ride until the expiration of the current contract on June 30, 2025. It should be noted that before OpCo’s notification of its intent to cease operations, City staff had already issued a Request for Proposal (RFP) for Dial-A-Ride Transportation Services.

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ANALYSIS:

Due to ongoing concerns about service quality, City staff recognized the need to evaluate the Diamond Ride Program to enhance service delivery and better meet residents' needs.

The City Manager's Office prepared a Request For Proposal (RFP) for Dial-A-Ride Transportation Services to solicit competitive proposals, ensuring fairness, costeffectiveness, and adoption of industry standards and best practices. This procurement process began in the spring to ensure the agreement in time to transition to a new service provider and ensure service availability on July 1, 2025.

The RFP was posted on PlanetBids on January 27, 2025. The posting closed on February 28, 2025, and the following five vendors submitted proposals:
• Administrative Services Cooperative, Inc.
• B811 Transportation Service
• GoGo for Business
• PCAM, LLC
• Uber Technologies, Inc.

Analysis of Proposals
Given the urgency to select a contractor to ensure uninterrupted services after June 30, 2025, City staff conducted an expedited yet thorough review and evaluation of the submitted proposals. The goal was to identify a contractor that aligns with the City's overall program needs and provides the best value. At this analysis stage, two contractors were eliminated from further consideration due to significantly high costs and/or an inability to meet the City's full program requirements. The contractors removed from consideration were:
• B811 Transportation Service
• Uber Technologies, Inc.

The remaining three contractors were considered finalists, prompting City staff to engage in further discussions and reviews of each contractor's service model. The three finalists included:
• Administrative Services Cooperative, Inc.
• GoGo for Business
• PCAM LLC
Analysis of Finalist Contractors
Administrative Service Cooperative, Inc. (ASC)
ASC is a cooperative comprising multiple taxi companies operating throughout Los Angeles County. In response to the RFP, ASC proposed to dedicate five taxi-cab

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vehicles to the Diamond Ride program. However, maintaining consistent and reliable service with just these five vehicles will require a strong incentive program to encourage drivers to stay in Diamond Bar. Drivers can leave without any obligation to return, which could decrease the number of available vehicles. This raises significant concerns about on-time performance during peak demand, an issue already faced by residents with the current service provider.

In discussions with ASC representatives, City staff noted that the proposed service offerings are similar to those of the current provider. ASC employs a pay-per-usage structure that includes a flag drop rate, a mileage rate, and fixed fees for administrative expenses and wheelchair trips. Staff concluded that the need for substantial driver incentives to maintain adequate service levels remains a point of further evaluation and concern.

GoGo for Business (GoGo)
GoGo is a technology company dedicated to improving the mobility and independence of seniors by providing on-demand transportation services through Transportation Network Companies (TNCs) such as Uber and Lyft. This service model enables Diamond Ride participants to request rides through a 24/7 virtual call center without needing a smartphone or mobile application.

GoGo has indicated that wheelchair-accessible vehicles within the Uber and Lyft networks are currently operating as part of a pilot program. Therefore, GoGo recommends utilizing a specialized subcontractor, Coast 2 Coast Transportation (C2C), for such needs of the program. In this arrangement, GoGo will manage standard and wheelchair-accessible trips under the Diamond Ride Program. Standard trips will be fulfilled through Uber and Lyft, while wheelchair-accessible trips will be coordinated through C2C.

GoGo's pricing structure operates on a pay-per-usage basis, featuring a standard flag drop rate, mileage rate, per-minute rate, monitoring and safety fees, booking fees, wheelchair fees, potential surcharges, and a fixed administrative fee.

Parking Company of America (PCAM)
PCAM specializes in transportation and parking management services for both the public and private sectors. Their service model for Diamond Ride includes two wheelchair-accessible vehicles available during regular operating hours. This approach will shift the City from a demand-responsive service model to a reservation-based system, employing 20-minute reservation windows that allow for at least three trips per hour per vehicle.

PCAM noted that 20 minutes is typically sufficient for local trips. However, if a vehicle is assigned to longer trips outside the City limits—such as to Service Area 2 or authorized satellite medical facilities—it will not be available for local service during that time. This limitation may impact overall service capacity, reducing trip availability from three to one per hour per vehicle due to longer travel distances, traffic conditions, and weather factors.

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Unlike ASC and GoGo, where the City is subject to a pay-per-usage model, PCAM's service model requires that both wheelchair-accessible vehicles remain in service at all times. This results in fixed costs for the City, regardless of service utilization. City staff concluded that the transition from a flexible demand-responsive model to a reservationbased system is a concern, especially given that an estimated 70% of Diamond Ride trips begin in Diamond Bar and end outside the City or vice versa.

Cost Analysis
To ensure the continued efficiency and fiscal responsibility of the Diamond Ride program, a comparative cost analysis was conducted using prior actual expenditures and service levels. This analysis evaluates ASC, GoGo, and PCAM against current Diamond Ride program usage.

To ensure a fair comparison, the analysis standardizes costs based upon: meter fares, wheelchair fees, administrative fees, and system fees. This approach accounts for differences in how each provider bills for service and allows the City to assess the true cost of service delivery under each model.

Below is a summary of the estimated annual cost for all three proposing contractors based on the information in their proposal and actual ridership for FY 2023-2024.

ASC GoGo PCAM
Meter Fare $271,491.85 $269,303.06 $507,132.00
Wheelchair Fee $20,475.00 $41,220.18 N/A
Admin Fee $40,723.78 $45,000.00 N/A
System Fee $5,500.00 N/A N/A
Estimated Cost Per Month $28,182.55 $29,626.94 $42,261.00 Estimated Annual Cost $338,190.63 $355,523.24 $507,132.00 Recommended Contractor
After evaluating each finalist contractor, City staff has determined that GoGo is the most advantageous to the City because of its ability to meet the City’s overall program needs while enhancing service. GoGo has experience working with over 500 government and non-profit organizations to deliver transportation services, and their ability to implement services seamlessly will ensure minimal disruption for current Diamond Ride participants.

GoGo provides a multi-channel booking system, allowing residents to maintain the familiarity and comfort they are accustomed to when booking Diamond Ride trips.

Residents can contact GoGo’s 24/7 virtual call center, speak with a live operator, or use a touch-tone dial system with specialized prompts. Additionally, residents can book trips

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through a web portal, with access to a mobile application in the future.

Unlike ASC and PCAM, which restrict the City to a specific dedicated fleet size, GoGo's integration with TNCs like Uber and Lyft allows the City to access a broader network of available vehicles. This flexibility enables the City to meet the demand-responsive structure of the Diamond Ride Program effectively, ensuring on-time performance by averaging a 7-minute response time for ride-matching. Furthermore, Coast 2 Coast Transportation has confirmed they maintain a fleet of nine (9) wheelchair-accessible vehicles available to service Diamond Bar on a reservation-based or demandresponsive basis.

In addition to meeting the necessary program requirements, a partnership with GoGo will provide the following service enhancements and added features:
• GoGo Guardian Service: This feature includes a real-time monitoring system that tracks all trips from start to finish, ensuring rides are satisfactorily completed while providing real-time status updates. Residents will receive trip details, including the driver's name, vehicle type, estimated time of arrival, and trip changes. If a resident is running late to a destination, such as a doctor's office, GoGo will contact the doctor's office to inform them of the delay. • Proper Ride Matching: GoGo will create a user profile for each eligible participant, allowing operators and City staff to add notes for specialized services or other pertinent information. This ensures participants receive the appropriate vehicle and service for their needs.
• Loved One Service: An emergency contact, referred to as a "Loved One," can be added to a rider's account. This person will receive text notifications regarding any trip-related activity for the rider, providing peace of mind for the "Loved One" who may schedule trips on behalf of the rider.

While the transition to GoGo is designed to be smooth and minimize disruptions, it is important to highlight a notable change residents can expect:
• Service Variability: Residents have grown accustomed to interacting with the same drivers and vehicles through OpCo. However, GoGo’s reliance on Uber and Lyft for trip fulfillment could impact the consistency of service that residents have experienced. GoGo utilizes a stringent vetting process for Uber and Lyft drivers, requiring a minimum 4.7-star rating, which filters out nearly 30% of drivers for the service. As a result, vehicles and drivers assigned to each ride will vary from trip to trip.

Despite this notable change, transitioning to GoGo will significantly enhance overall service delivery and address several concerns currently faced by Diamond Ride participants.

The initial agreement term will expire on June 30, 2028, with the option for the City to extend the agreement for two (2) additional one-year periods. The extended initial term of the agreement allows the City to lock in rates over the life of the agreement resulting

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in potential savings in future expenditures.

Public Outreach and Engagement
With OpCo’s current agreement set to expire on June 30, 2025, GoGo has expressed its readiness to transition and implement its services within two to four weeks following City Council approval. City staff will work closely with GoGo during this implementation phase to inform active Diamond Ride cardholders about the enhanced service and what to expect with GoGo.

An initial letter will be mailed to all active Diamond Ride cardholders to announce the transition and outline the program changes. Information on the transition will also be shared on the City’s website and at the Diamond Bar Center. City staff will also be available via phone, email, and in person to answer questions and provide further information. It is important to note that City staff may adjust outreach efforts at any time based on reach and engagement levels.

Updates to Diamond Ride Program Rules
Inclusion of Kaiser Permanente Irwindale Medical Offices in Medical Service Area 2 Including Kaiser Permanente Irwindale Medical Office in Medical Service Area 2 is essential for improving healthcare access. Although there are Kaiser offices in Diamond Bar, specialized care services are only available at other locations due to resource availability. Participants have continuously expressed their need to travel to Irwindale Kaiser for specialized care, particularly for ophthalmology services. By including the Irwindale office in the service area, the City will eliminate the financial burden associated with conversion trips, thereby facilitating greater access to a comprehensive range of medical services for participants.

Elimination of Conversion Trips
Eliminating conversion trips from the service boundaries of the Diamond Ride Program is essential to restore the program's original purpose of providing residents with a nonprimary subsidized transportation service. The current inclusion of these trips has led to confusion and concerns among residents and increased costs when using the service for non-medical travel outside of City limits, often to restaurants, retailers, and personal services. By eliminating conversion trips, the City clarifies the program's original intent and aligns with the City's Economic Development initiative, "Keep It Local: Shop Diamond Bar First," which encourages support for local businesses. Additionally, this change will enhance operational efficiency, allowing vehicles to be dedicated to more critical local and medical trips and ensuring that resources are used effectively for the benefit of the program.

Elimination of Holiday Ride
Eliminating the Holiday Ride Program from Diamond Ride is due to consistently low participation and enrollment in recent years. This free seasonal program operates from the day after Thanksgiving to January 2, from 7:00 a.m. to 8:00 p.m., allowing Diamond

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Bar residents ages 18 and older to schedule complimentary trips to and from local businesses. Despite various promotional efforts by the City, the program has not generated sufficient interest among residents. By eliminating this offering, the City can redirect resources and focus on more impactful initiatives that address the program needs better.

Elimination of Fares
Eliminating fares across all service areas, including designated satellite medical facilities, will significantly enhance accessibility and promote equity within the community. By eliminating fares, the City ensures that transportation services are affordable for participants, particularly those who are low-income or living on fixed incomes. This initiative will also reduce financial barriers to public transit, providing equal access for all eligible residents. Additionally, removing fares will streamline operational processes and reduce administrative processes, enabling the City to allocate more resources towards enhancing service. It should be noted that while the elimination of fares is recommended, the City Council may modify this rule as needed based on program needs.

It has been suggested that a membership fee be collected in lieu of participants paying individual fares for each trip. While this option is available, it is important to consider the administrative costs associated with the City staff’s time processing and managing such payments, which would be associated with the 700 – 1,000 applications received annually. Such administrative costs would likely exceed any revenue that would be received from a nominal annual membership fee. In addition, any revenue received would likely be considered Program Revenue and would need to deposited in the Prop A Fund and not offset any General Fund costs.

Miscellaneous Updates to the Diamond Ride Program Rules Further updates to the Diamond Ride Program Rules aim to simplify and clarify the guidelines for participants and are outlined in the attached red-lined version (Attachment 2). These updates also authorize the City Manager to implement future modifications to the Diamond Ride Program Rules as needed to effectively address operational and programmatic requirements.

The updates to the Diamond Ride Program Rules emphasize the City’s commitment to providing a non-primary supplemental transportation service that prioritizes the wellbeing of the City’s senior and disabled residents.

LEGAL REVIEW:

The City Attorney has reviewed and approved the agreement as to form.

PREPARED BY:

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REVIEWED BY:

Attachments:

1. 7.1.a Services Agreement - GoGo Techonologies, Inc.

2. 7.1.b REDLINED - Diamond Ride Program Rules - 05.06.2025

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SERVICES AGREEMENT
THIS AGREEMENT (the "Agreement") is made as of May 6, 2025 by and between the City of Diamond Bar, a municipal corporation ("City") and GoGo Technologies, Inc., a Delaware Corporation ("Contractor").

1. Contractor's Services.

Subject to the terms and conditions set forth in this Agreement Contractor shall provide to the reasonable satisfaction of the City the Dial-A-Ride Transportation Services set forth in the attached Scope of Work attached hereto as Exhibit "A" in accordance with the Contractor’s Proposal, dated February 27,2025, attached hereto as Exhibit “B.” Exhibits “A” and “B” are hereby incorporated into this Agreement by reference as if set forth in full herein. As a material inducement to the City to enter into this Agreement, Contractor represents and warrants that it has thoroughly investigated the work and fully understands the difficulties and restrictions in performing the work. Contractor represents that it is fully qualified to perform such services by virtue of its experience and the training, education and expertise of its principals and employees.

Dannette Mansfield (Principal Management Analyst) (herein referred to as the “City’s Project Manager”), shall be the person to whom the Contractor will report for the performance of services hereunder. It is understood that Contractor shall coordinate its services hereunder with the City’s Project Manager to the extent required by the City’s Project Manager, and that all performance required hereunder by Contractor shall be performed to the satisfaction of the City’s Project Manager and the City Manager.

2. Term of Agreement. This Agreement shall take effect, May 6, 2025, and shall continue until June 30, 2028 ("Term"), unless earlier terminated pursuant to the provisions herein.

The City Manager shall have the option to extend this Agreement for two (2) additional one (1) year terms, subject to the same terms and conditions contained herein, by giving Contractor written notice of the exercise of this option at least thirty (30) days prior to the expiration of the initial Term. In the event the City exercises its option to extend the Term, Contractor's compensation shall be subject to an adjustment upon the effective date of extension as follows:

Any increase in compensation will be negotiated between the City and the Contractor, but in no event shall the increase exceed the amount that the Consumer Price Index ("CPI") for the Los Angeles-Long Beach-Anaheim metropolitan area for the month immediately preceding the Adjustment Date (the "Index Month") as reported by the Bureau of Labor Statistics of the United States Department of Labor, has increased over the CPI for the month one year prior to the Index Month. If the CPI is negative, no adjustment will be made.

3. Compensation. City agrees to compensate Contractor for services which Contractor performs to the satisfaction of City in compliance with the scope of services set

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forth in Exhibit "A". Payment will be made only after submission of proper invoices in arrears in the form specified by City. Payment to Contractor for Dial-A-Ride Transportation Services for Fiscal Year 2024-2025 (July 1, 2024 – June 30, 2025) shall not exceed fifty thousand dollars and zero cents ($50,000.00). Payment to Contractor for Dial-A-Ride Transportation Services for Fiscal Year 2025-2026 (July 1, 2025 – June 30, 2026) and subsequent fiscal years shall be subject to a not-to-exceed amount of five hundred fifty thousand dollars and zero cents ($550,000.00) annually, which is subject to City Council appropriation and approval of the Fiscal Year 2025-2026 and subsequent City Budgets.

The above not to exceed amount shall include all costs, including, but not limited to, all clerical, administrative, overhead, telephone, travel and all related expenses.

4. Payment.

A. As scheduled services are completed, Contractor shall submit to City an invoice for the services completed, authorized expenses and authorized extra work actually performed or incurred.

B. All such invoices shall state the basis for the amount invoiced, including services completed, the number of hours spent and any extra work performed.

C. City will pay Contractor the amount properly invoiced within 35 days of receipt.

D. Payment shall constitute payment in full for all services, authorized costs and authorized extra work covered by that invoice.

6. Priority of Documents. In the event of any inconsistency between the provisions of this Agreement and any attached exhibits, the following order of precedence shall apply: (a) this Agreement; (b) Contractor’s Proposal (Exhibit “A”); an (c) the Scope of Work (Exhibit “B”).

7. Status as Independent Contractor.

A. Contractor is, and shall at all times remain as to City, a wholly independent contractor. Contractor shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent, except as specifically provided herein. Neither City nor any of its agents shall have control over the conduct of Contractor or any of Contractor's employees, except as set forth in this Agreement. Contractor shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner employees of City.

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B. Contractor agrees to pay all required taxes on amounts paid to Contractor under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. In the event that City is audited by any Federal or State agency regarding the independent contractor status of Contractor and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between City and Contractor, then Contractor agrees to reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and any appeals relating thereto.

8. Standard of Performance. Contractor shall perform all work at the standard of care and skill ordinarily exercised by members of the profession under similar conditions and represents that it and any subcontractors it may engage, possess any and all licenses which are required to perform the work contemplated by this Agreement and shall maintain all appropriate licenses during the performance of the work. City shall have the right to require Contractor to discontinue engagement of, or to replace, any subcontractor that does not meet the satisfaction of the City in the City’s sole discretion.

9. Indemnification.

Contractor shall indemnify, defend with counsel approved by City, and hold harmless City, its officers, officials, employees and volunteers ("Indemnitees") from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys' fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with:
(1) Any and all claims under Workers’ Compensation Act and other employee benefit acts with respect to Contractor’s employees or Contractor’s contractor’s employees arising out of Contractor’s work under this Agreement; and (2) Any and all claims arising out of Contractor's or its subcontractor’s performance of work hereunder or their failure to comply with any of its obligations

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contained in this Agreement, regardless of City’s passive negligence, but excepting such loss or damage which is caused by the sole active negligence or willful misconduct of the City. Should City in its sole discretion find Contractor’s legal counsel unacceptable, then Contractor shall reimburse the City its costs of defense, including without limitation reasonable attorneys' fees, expert fees and all other costs and fees of litigation. The Contractor shall promptly pay any final judgment rendered against the Indemnitees. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement.

Except for the Indemnitees, this Agreement shall not be construed to extend to any third party indemnification rights of any kind.
(3) The Contractor's obligations to indemnify, defend and hold harmless the City shall survive termination of this Agreement.

10. Insurance.

A. Contractor shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, with an insurance company authorized to do business in the State of California and approved by the City the following insurance:
(1) a policy or policies of broad-form comprehensive general liability insurance written on an occurrence basis with minimum limits of $2,000,000.00 combined single limit coverage against any injury, death, loss or damage as a result of wrongful or negligent acts by Contractor, its officers, employees, agents, and independent contractors in performance of services under this Agreement; (2) property damage insurance with a minimum limit of $1,000,000.00 per occurrence;
(3) automotive liability insurance written on an occurrence basis covering all owned, non-owned and hired automobiles, with minimum combined single limits coverage of $1,000,000.00; and
(4) Worker's Compensation insurance when required by law, with a minimum limit of $500,000.00 or the amount required by law, whichever is greater.

B. The City, its officers, employees, agents, and volunteers shall be named as additional insureds on the policies as to comprehensive general liability, property damage, and automotive liability. The policies as to comprehensive general liability, property damage, and automobile liability shall provide that they are primary, and that any insurance maintained by the City shall be excess insurance only.

C. All insurance policies shall provide that the insurance coverage shall not be non-renewed, canceled, reduced, or otherwise modified (except through the addition of additional insureds to the policy) by the insurance carrier without the insurance carrier giving City at least ten (10) days prior written notice thereof. Contractor agrees that it will

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not cancel, reduce or otherwise modify the insurance coverage and in the event of any of the same by the insurer to immediately notify the City.

D. All policies of insurance shall cover the obligations of Contractor pursuant to the terms of this Agreement and shall be issued by an insurance company which is authorized to do business in the State of California or which is approved in writing by the City; and shall be placed have a current A.M. Best's rating of no less than A-, VII.

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Contractor prepares reports of a proprietary nature specifically for and in connection with certain projects, the City shall not, except with Contractor's prior written consent, use the same for other unrelated projects.

12. Ownership of Materials. Except as specifically provided in this Agreement, all materials provided by Contractor in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. Contractor may, however, make and retain such copies of said documents and materials as Contractor may desire.

14. Conflict of Interest.

Furthermore, Contractor shall avoid the appearance of having any interest which would conflict in any manner with the performance of its services pursuant to this Agreement.

15. Termination. The City may terminate this Agreement with or without cause upon fifteen (15) days' written notice to Contractor. The effective date of termination shall be upon the date specified in the notice of termination, or, in the event no date is specified, upon the fifteenth (15th) day following delivery of the notice. In the event of such termination, City agrees to pay Contractor for services satisfactorily rendered prior to the effective date of termination. Immediately upon receiving written notice of termination, Contractor shall discontinue performing services, unless the notice provides otherwise, except those services reasonably necessary to effectuate the termination. The City shall be not liable for any claim of lost profits.

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16. Personnel/Designated Person. Contractor represents that it has, or will secure at its own expense, all personnel required to perform the services under this Agreement. Except as provided in this Agreement, Contractor reserves the right to determine the assignment of its own employees to the performance of Contractor's services under this Agreement, but City reserves the right in its sole discretion to require Contractor to exclude any employee from performing services on City's program.

17. Non-Discrimination and Equal Employment Opportunity.

A. Contractor shall not discriminate as to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto. Such nondiscrimination shall include but not be limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship.

18. Reserved.

19. Time Is of the Essence. Time is of the essence in this Agreement.

Contractor shall do all things necessary and incidental to the prosecution of Contractor's services.

20. Liquidated Damages. The parties agree that as of the time of the execution of this Agreement, it is impractical, if not impossible, to reasonably ascertain the extent of damages which shall be incurred by City as a result of a breach by Contractor of certain specific obligations under this Agreement. The factors relating to the impracticability of ascertaining damages include, but are not limited to, the fact that: (i) substantial damage results to members of the public who are denied services or denied quality or reliable service; (ii) such breaches cause inconvenience, anxiety, frustration, and deprivation of the benefits of the Agreement to individual members of the general public for whose benefit this Agreement exists, in subjective ways and in varying degrees of intensity which are incapable of measurement in precise monetary terms; and (iii) the termination of this Agreement for such specific breaches, and other remedies are, at best, a means of future correction and not remedies which make the public whole for past breaches. The parties further acknowledge that City has considered and relied on Contractor's representations as to its quality-of-service commitment in entering into this Agreement. Therefore, without

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prejudice to City's right to treat such breaches as an event of default under this Agreement, the Parties agree that the liquidated damage amounts in Exhibit A represent a reasonable estimate of the amount of such damages for such specific breaches, considering all of the circumstances existing on the date of this Agreement, including the relationship of the sums to the range of harm to City that reasonably could be anticipated and the anticipation that proof of actual damages would be costly or impractical.

21. Delays and Extensions of Time. Contractor's sole remedy for delays outside its control shall be an extension of time. No matter what the cause of the delay, Contractor must document any delay and request an extension of time in writing at the time of the delay to the satisfaction of City. Any extensions granted shall be limited to the length of the delay outside Contractor’s control. If Contractor believes that delays caused by the City will cause it to incur additional costs, it must specify, in writing, why the delay has caused additional costs to be incurred and the exact amount of such cost within 10 days of the time the delay occurs. No additional costs can be paid that exceed the not to exceed amount absent a written amendment to this Agreement. In no event shall the Contractor be entitled to any claim for lost profits due to any delay, whether caused by the City or due to some other cause.

23. Compliance with Laws. Contractor shall comply with all applicable laws, ordinances, codes and regulations of the federal, state, and local governments.

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resolve the same any dispute or controversy as provided herein, shall be a condition precedent to the institution of any action or proceeding, whether at law or in equity with respect to any such dispute or controversy.

27. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during regular business hours or by facsimile before or during regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section. “CONTRACTOR” “CITY”
GoGo Technologies, Inc. City of Diamond Bar
PO Box 25634 21810 Copley Drive
Pasadena, CA 91185-5634 Diamond Bar, CA 91765-4178
Attn.: Justin Boogaard Attn.: Dannette Mansfield
Phone: 844-901-1678 Phone: 909-839-7012
E-Mail: [email protected] E-mail: [email protected]

28. Governing Law. This Agreement shall be interpreted, construed and enforced in accordance with the laws of the State of California. The venue for any action brought under this Agreement shall be in Los Angeles County.

Amendments on behalf of the City will only be valid if signed by a person duly authorized to do so under the City's Purchasing Ordinance.
[SIGNATURE PAGE FOLLOWS]

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IN WITNESS of this Agreement, the parties have executed this Agreement as of the date first written above.
"Contractor" "City"
GOGO TECHNOLOGIES, INC. CITY OF DIAMOND BAR
By: _____________________________ By: __________________________ Printed Name: Justin Boogaard Daniel Fox, City Manager
Title: Chief Executive Officer

By: ATTEST:

Printed Name:

Title:

Kristina Santana, City Clerk

Approved as to form:

By: _____________________________
Omar Sandoval, City Attorney
*NOTE: If Contractor is a corporation, the City requires the following signature(s):
-- (1) the Chairman of the Board, the President or a Vice-President, AND (2) the Secretary, the Chief Financial Officer, the Treasurer, an Assistant Secretary or an Assistant Treasurer. If only one corporate officer exists or one corporate officer holds more than one corporate office, please so indicate. OR
-- The corporate officer named in a corporate resolution as authorized to enter into this Agreement. A copy of the corporate resolution, certified by the Secretary close in time to the execution of the Agreement, must be provided to the City.

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EXHIBIT “A”
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7.1.a
Packet Pg. 235

*K:GH::HE6GIC:GH=>E9:K:ADEB:CI6C9B6C6<:B:CI
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7.1.a
Packet Pg. 236
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7.1.a
Packet Pg. 237
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ϳ ^ĞƌǀŝĐĞƐŐƌĞĞŵĞŶƚͲ
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7.1.a
Packet Pg. 238
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7.1.a
Packet Pg. 239
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7.1.a
Packet Pg. 240
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7.1.a
Packet Pg. 241

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7.1.a
Packet Pg. 242
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7.1.a
Packet Pg. 243
• +GDID8DAH;DGB:9>86A:B:G<:C8>:H
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7.1.a
Packet Pg. 244
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7.1.a
Packet Pg. 245
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EXHIBIT “B”

SCOPE OF WORK
The Contractor, at a minimum, must provide all instruments, equipment, tools, personnel, and supervision required to complete the Dial-A-Ride transportation services below:

A. SERVICE CHARACTERISTICS

1. Commencement. Contractor shall commence services upon the start date agreed to by and between the Project
Manager and the Contractor.

2. Hours of Operation. The Diamond Ride Program shall operate year-round, seven (7) days a week, from 7:00 a.m. to 8:00 p.m. Pacific Standard Time (PST), including all holidays.

3. Eligible Users. The program shall be available to Diamond Bar residents who meet one of the following eligibility criteria:
x Age: At least sixty (60) years of age; or
x Disability: Adults (18 years or older) with disabilities, certified by a physician or possessing a disability
card/document issued by the Veterans Administration,
Department of Motor Vehicles, or Social Security
Administration.

Eligible users are permitted up to thirty (30) one-way trips per month, with all trips required to either begin or end within the city limits of Diamond Bar. The Contractor shall be responsible for tracking all Diamond Ride participants' trips to ensure compliance with the monthly trip limit.

4. Identification. The City will register and certify eligible program participants for two (2) years. The City will provide the Contractor with the most current and eligible Diamond Ride user data, and the Contractor is responsible for
updating their system with this information. The Contractor is responsible for ensuring that unauthorized users do not utilize the service.

5. Dedicated Telephone Number. The Contractor must
maintain a dedicated telephone line for program
participants to schedule trips and make inquiries. The call

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center must:
ŏ Be staffed to provide prompt responses, ensuring
customer hold times do not exceed ninety (90) seconds.
ŏ Provide multilingual support.
ŏ Operate continuously (24/7, year-round, including
holidays) and include a backup phone line to ensure
continuous service.

All calls must be recorded and accessible to the City upon request. Dispatchers must greet callers with “Diamond Ride.”

6. Scheduling a Trip. To schedule a trip, eligible Diamond Ride participants must call the dedicated phone number and
provide the dispatcher with:
x Name.
x Phone number.
x Date and time.
x Pickup location.
x Destination and applicable return trip information.

If the participant uses a mobility device, they should request a wheelchair-accessible vehicle. During the trip request process, the dispatcher must gather as much information as possible to ensure the appropriate service is provided to the Diamond Ride participant.

7. Lead Time in Scheduling a Trip. While same-day reservations are allowed, participants are encouraged to schedule trips at least one (1) day in advance. Each trip must be requested individually, and the Contractor is responsible for monitoring and enforcing the monthly trip limit.

8. Response Time. The program requires a 15-minute pick-up window for vehicles to arrive before or after the scheduled time. For instance, if a trip is scheduled for 9:00 a.m. PST, the vehicle may arrive between 8:45 a.m. and 9:15 a.m. PST.

Dispatchers shall inform participants about this 15-minute pickup window when they call to schedule a trip. x If a vehicle arrives 16 minutes or more after the
scheduled trip, the trip must be free of charge to the

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rider, and the City must not be billed for any portion of the trip.
ŏ The Contractor must achieve a minimum 95% on-time
performance rate each month or face potential
liquidated damages.

If a Diamond Ride participant contacts the call center to request the Estimated Time of Arrival ("ETA") for their scheduled trip, dispatchers shall provide an accurate and true ETA. If a dispatcher fails to provide an accurate ETA to the Diamond Ride participant, the Contractor must cover the full fare of the trip, and the Diamond Ride participant and City must not be charged for any portion of the trip.

9. Pick-Up and Drop-Off Standards. The program is a curb-tocurb service. Vehicle operators are expected to signal their arrival by gently honking or contacting their rider
directly. When vehicles arrive, riders may not always be at the curb.

Occasionally, vehicle operators may need to enter a facility, such as the lobby of a doctor’s office, to locate a rider who is not waiting outside.

For wheelchair-accessible vehicles, vehicle operators must assist passengers when boarding by securing mobility devices and ensuring safety inside the vehicle.

For regular vehicles, riders must enter and exit the vehicle independently. Vehicle operators shall not assist riders with boarding and alighting. However, up to one (1) guest, who may be a personal care assistant or an escort, is allowed to accompany the rider at no additional charge if assistance is needed.

Riders may bring up to five (5) grocery bags or parcels (max weight: 25 lbs.). Vehicle operators may assist with loading such items into the vehicle.

10.Guest. Each eligible participant may bring one (1) guest at no additional charge. Trips shall not be scheduled solely for transporting a guest. The Contractor must report guest usage separately from eligible participant data.

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11.Service Areas. The program includes two (2) designated service. The Contractor must ensure that trips beyond these service areas are not scheduled.

Service Area 1
All locations within Diamond Bar city limits.

Service Area 2
Any medical facility specifically bounded by:

Ɣ North: San Bernardino Freeway (I-10)
Ɣ East: Ramona Avenue
Ɣ South: Imperial Highway/Carbon Canyon
Road/Chino Hills Parkway
Ɣ West: Harbor Boulevard/Azusa Avenue
Service Area 2 also includes the following eligible medical facilities:

Ɣ Pomona Valley Medical Center in Pomona,
California.

Ɣ Providence St. Jude Medical Center in Fullerton,
California.

Ɣ Kaiser Permanente Baldwin Park Medical Center
in Baldwin Park, California.

Ɣ Kaiser Permanente Irwindale Medical Offices
in Irwindale, California.

Associated medical facilities within a half-mile radius of these eligible medical facilities are also eligible under Service Area 2.

Service area boundaries and approved satellite medical
facilities may change at any time based on the needs of the City.

12.Billing. City will compensate Contractor for each service in which Contractor performs to the satisfaction of the City.

Contractor shall submit an invoice to the City in the specified by the City. Charges shall be determined by the traveled of each trip, not trip duration. The fare collected from
participants will be:
x Retained by the Contractor.
x Reported to the City.
x Deducted from the total invoiced meter fare.

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The City reserves the right to waive Dial-A-Ride fares for specified periods. The Contractor shall document all fare revenue collection in accordance with City procedures. The City may audit these collections and accounting at any time without prior notice.

13.Shared Rides. The Contractor shall make reasonable efforts to implement shared rides to enhance efficiency and
reduce City costs.

For "incremental shared rides," where multiple participants are picked up and dropped off at the same or nearby
destinations, each participant must pay the applicable fare.

All fare box amounts collected for shared rides must be deducted from the total invoiced meter fare to the City.

14.Management Reports. The Contractor must submit a
detailed report with each monthly billing statement. Each report must contain data as specified by the City’s Project Manager. Reports must be submitted by the 15th of the
following month and should leverage innovative tools and technologies for data presentation.

Upon request and if available, the Contractor shall provide maintenance reports for Diamond Ride vehicles including warranty work, preventive maintenance, and repairs,
ensuring compliance with applicable State and Federal
regulations and the City's evaluation needs.

The City reserves the right to inspect vehicles, maintenance records, and equipment. Any identified substandard or unsafe conditions must be addressed immediately by the Contractor.

15.Customer Satisfaction Survey and Operations Meeting. The Contractor must conduct an anonymous satisfaction survey annually to all Diamond Ride participants, including
registered but inactive participants. This survey shall be designed in collaboration with City staff and provided in English, Mandarin, and Korean. Additionally, the Contractor shall hold monthly meetings, or meetings at a frequency mutually agreed upon by the City and the Contractor, to discuss performance, service enhancements, and results from the satisfaction survey to ensure continuous service
improvements and effective communication.

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16.Continuous Improvement. The Contractor shall collaborate with the City to ensure the service remains cost-effective and responsive. The Contractor is expected to proactively
evaluate the program and recommend improvements to
service operations, administrative practices, and program guidelines, with the City making the final decision.

17.Responsibility of Contractor. The Contractor is responsible for delivering a comprehensive turnkey Dial-A-Ride program
encompassing all program aspects including, but not limited to, facilities, fleet, equipment, supplies, maintenance, and administrative support.

18.Responsibility of City. The City will provide program guidelines, process program eligibility applications, renewals, and promotional materials.

B. ADJUSTMENT TO SERVICE LEVEL
The City reserves the right to modify services including hours, days, service areas, fares or reservation requirements.

The Contractor must implement changes within thirty (30) calendar days of receiving notice from the City. If changes are not feasible, the City may terminate the agreement, compensating the
Contractor for services rendered up to the termination date.

C. CONTRACTOR’S PERSONNEL
The Contractor shall be responsible for ensuring that all employees perform their work satisfactorily, as outlined in the Scope of Work or according to any reasonable performance standards set by the City.

The Contractor shall pay all wages and benefits as required by Federal, State, and local law to all employees, contractors, and subcontractors. Additionally, without incurring any extra costs for the City, the Contractor shall adhere to the requirements for employee liability, workers' compensation, employment insurance, and Social Security. The Contractor must hold the City harmless and defend the City against any liabilities, damages, claims, or costs that may arise.

The City reserves the right to remove personnel employed by the Contractor from providing services specifically for the Diamond Ride Program. This shall not imply termination of employment. Rather, the individual may continue to be employed by the Contractor for other services unrelated to the Diamond Ride Program. The Contractor is

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responsible for replacing removed personnel without disrupting the execution of the responsibilities outlined in the agreement. The Contractor must immediately notify the City of any new hires or reassignments of program personnel.

Project Manager
The Contractor must appoint a dedicated Project Manager as the City’s primary point of contact. This individual shall be accessible by phone or email during all hours of Diamond Ride operations. The ideal Project Manager shall be an experienced leader in transit operations who can show empathy towards limited mobility and elderly participants.

Key responsibilities include:

Ɣ Problem-solving and decision-making during operational hours.

Ɣ Supervising staff and maintaining coordination.

Ɣ Attending regular meetings with City staff to discuss contract compliance, performance standards, operational issues, and marketing activities.

The City reserves the right to remove the Project Manager and require that the Contractor replace said individual with another Project Manager who is acceptable to the City. This shall not imply termination of the Project Manager. Rather, the individual may continue to be employed by the Contractor for other services unrelated to the Diamond Ride Program.

Vehicle Operators
The Contractor must provide an adequate number of vehicle operators to fulfill the Scope of Work, including backup operators to ensure uninterrupted service delivery. All vehicle operators shall adhere to a schedule designed to maintain consistent, high-quality service. Each vehicle operator must possess a valid California Driver's License and any other necessary certificates, licenses, and training required by applicable Federal, State, and local regulations.

Additionally, vehicle operators shall maintain a clean and professional appearance while performing their duties.

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All vehicle operators must meet the following minimum qualifications:
x No convictions or plea of no contest for driving while intoxicated or under the influence of controlled substances within the past five (5) years and no pending criminal charges for similar offenses.
x No suspended or revoked driver’s license within the past five (5) years.
x Not addicted to alcohol or controlled substances.
x No outstanding warrants for arrest.
x Thorough knowledge of the local street network.
x Sensitivity to the needs of passengers, including the ability to assist with requests.
x Capability to address complaints and resolve problems as they arise.

Vehicle operators shall receive training on all operational procedures related to the Dial-A-Ride service. Training shall include customer service techniques for interacting with the public in a helpful and courteous manner, essential program information, details about the City, and sensitivity training focused on the needs of elderly passengers and those with limited mobility.

All vehicle operators shall be trained to operate wheelchair lifts, ramps, securement systems, and any other equipment used in the Dial-A-Ride service. This requirement applies to all vehicle operators, including regularly assigned vehicle operators and those providing relief.

The Contractor must conduct pre-employment Department of Motor Vehicles (“DMV”) checks on all personnel hired for Diamond Ride and must join the California DMV Pull Notice Program – a program that notifies the Contractor of any activity on a vehicle operator's driving record. Vehicle operators who exceed the California DMV point system or hold a revoked or suspended license must not provide service to the Diamond Ride Program. The Contractor shall inform the City of the results of these checks and any corrective actions taken.

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Vehicle operators are prohibited from requesting or soliciting tips from Diamond Ride participants. While tips may be accepted if offered, any vehicle operator who receives more than one (1) complaint for soliciting tips must be removed from the Diamond Ride Program.

Dispatch and Service Information Personnel
The Contractor shall employ capable and courteous dispatch and call center personnel responsible for handling Diamond Ride requests. This includes, but is not limited to:
x Accurately recording and scheduling trip reservations. x Effectively managing complaints and customer
service inquiries.
x Responding to phone calls about transportation services.

D. ALCOHOL/DRUG SCREENING PRACTICES
The Contractor shall implement and maintain a comprehensive substance abuse screening program for all personnel involved in operations of the Diamond Ride Program. This program shall include ongoing drug and alcohol testing to ensure a safe and compliant workplace. The Contractor shall adhere to all current Department of Transportation regulations, as well as any applicable local, State, and Federal standards.

The program may include, but is not limited to, the following components:
x Pre-Employment Screening: Pre-employment drug and
alcohol testing procedure to assess potential hires before they commence work.
x Incident or Accident Testing: Conduct drug and alcohol testing following any workplace incident or accident to determine if substance use contributed to the situation. x Reasonable Suspicion Testing: Establish protocols for testing employees based on observable signs and behaviors that may indicate substance abuse.
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proactively.

E. SAFETY
The Contractor is required to maintain an ongoing safety program that encourages and rewards safe driving practices. Vehicle operators who present health or safety risks shall not provide service to the Diamond Ride Program.

F. VEHICLES/EQUIPMENT
The Contractor must provide sufficient vehicles to provide a premier level of service to a large number of elderly and limited mobility riders.

Vehicles shall be marked and easily recognizable by Diamond Ride participants.

The Contractor shall make available said number of vehicles and vehicle operators at all times during the operating hours of Diamond Ride. All vehicles used in this program must comply with the requirements outlined in this Scope of Work.

At a minimum, the Contractor’s fleet shall include regular sedans and wheelchair-accessible vehicles. The Contractor may utilize alternative fuel vehicles to provide service.

The Contractor shall be responsible for ensuring that all vehicles and associated equipment are maintained in excellent working condition, meeting the satisfaction of the City. This includes handling all coordination with the vehicle manufacturer as necessary for proper upkeep and maintenance. The Contractor shall be
responsible for negotiating and processing any warranty claims through the manufacturer’s warranty department and is responsible for collecting any associated credits or extended warranties for the duration of the warranty period.

Each vehicle must undergo a daily pre-trip inspection conducted by the vehicle operator before service. This daily inspection must be supplemented by regular time and mileage-based maintenance inspections to guarantee that all vehicles remain in safe and operational condition. The Contractor shall maintain a
comprehensive record of all inspections, which must be made readily available to the City upon request.

Applicable Codes and Regulations

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All vehicles operating under the Diamond Ride Program must meet safety standards for public street use and comply with all relevant regulations outlined in the California Vehicle Code. Additionally, all parts and equipment must conform to Federal Vehicle Safety Standards and the California Code of Regulations, Title 13. The Contractor must adhere to the California Highway Patrol Motor Carrier Safety Regulations and shall bear the costs of all appropriate licensing fees for drivers, personnel, and vehicles.

Vehicle Maintenance
The Contractor shall provide and maintain suitable vehicle storage and maintenance facilities where vehicles and equipment can be garaged and serviced. The location of such facilities must be disclosed, and they will be subject to inspection by the City. Should new facilities be required, the Contractor shall outline the steps to obtain those sites prior to the start of service.

At all times, the Contractor shall ensure that every vehicle component—including the body, frame, wheelchair lift, furnishings, and all mechanical, electrical, and hydraulic systems—are maintained in proper working condition free from damage or malfunction. Any vehicle that is damaged shall be repaired immediately to ensure safe and efficient mechanical operation.

All vehicles used for the program must be maintained in a clean condition, with exterior washing conducted at least once a month.

Exterior washing must also be conducted after any specific event or service or at the request of the City. All cleaning activities are subject to weather-permitting conditions.

Preventive maintenance inspections and servicing shall occur at least every 5,000 miles or every 30 days, whichever occurs first.

G. OPERATIONAL EMERGENCIES
The Contractor shall be responsible for enforcing policies on operational emergencies and must handle and resolve all in-service operational emergencies. The Contractor must report all operational emergencies, including those listed below, to the City immediately and no later than the next business day.

Hazardous Conditions
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Vehicle operators shall report any hazardous road conditions in the City, such as downed trees, potholes, uneven road surfaces, and malfunctioning signals. The Contractor shall be responsible for promptly notifying the City about these conditions and taking the necessary precautions to ensure the safety of passengers and vehicle operators.

In-Service Vehicle Failures
The Contractor shall report any in-service vehicle failures to the City.

The Contractor shall assess the situation, use sound judgment, and instruct the vehicle operator on the appropriate corrective action. If necessary, the Contractor shall promptly dispatch a spare vehicle to the location to continue service.

Wheelchair Lift Failure
The Contractor shall be responsible for properly operating and maintaining all wheelchair lifts. Contractors shall report to the City any wheelchair lift failures that occur during service. If necessary, the Contractor shall promptly dispatch a spare vehicle to the location to continue service.

Medical Assistance to Riders
Vehicle operators shall exercise good judgment when responding to accidents, injuries, or illnesses involving Diamond Ride participants. If a Diamond Ride participant requires medical assistance, the vehicle operator should promptly contact emergency medical personnel by dialing 911 and informing the Contractor about the situation. An incident report documenting the facts of the incident must be completed by the Contractor and submitted to the City no later than the following business day.

Traffic Collision
All vehicle operators shall report traffic collisions involving in-service Diamond Ride vehicles to the Contractor and assess the situation to promptly notify law enforcement, the fire department, or medical personnel if necessary. The Contractor must report all traffic collisions to the City by telephone immediately. An accident report documenting the incident must be completed by the Contractor and submitted to the City no later than the following business day.

H. PERFORMANCE MANAGEMENT
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The City will establish performance standards for the Diamond Ride Program. The Contractor and the City will meet periodically to evaluate the program and assess its performance. If the standards do not meet their intended purpose, they may be adjusted based on recommendations from the Contractor, with the City making the final decision.

If performance deficiencies persist, the City may assess liquidated damages, which will be deducted from monthly invoices. The City Manager or their designated representative has the authority to assess these liquidated damages against the Contractor.

Dial-A-Ride services must be provided in accordance with the City’s standards. The Contractor will not be held responsible for delays caused by weather, traffic conditions, unavoidable vehicle malfunctions, natural disasters, or any other circumstances beyond the Contractor's control.

The City may assess liquidated damages for failure to meet various requirements of the program, including but not limited to the following:
a. If a 95% on-time performance rate is not achieved during any given month, the Contractor may be assessed
liquidated damages in the amount of $250 for each
month of noncompliance.
b. The fourth and any additional justified complaints about service that does not meet the requirements of the
program within a 30-day period, the Contractor may be
assessed liquidated damages in the amount of $100.00
per complaint.
c. If the wait time of a pre-scheduled trip exceeds 30
minutes after the scheduled time, the Contractor may be assessed liquidated damages in the amount of:
x $50.00 for a wait time exceeding 30 minutes
x $100.00 for a wait time exceeding 45 minutes
x $150.00 for a wait time exceeding 60 minutes
d. If a trip request is not scheduled by dispatch or no vehicle was dispatched for a trip, the Contractor may be
assessed liquidated damages in the amount of $200.00
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per incident.
e. If the Contractor fails to submit the monthly Management Report as required for the Program, the Contractor may
be assessed liquidated damages in the amount of $100
for each day the submission is delayed.
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Diamond Ride Program Rules – Effective July 1, 2024July 1, 2025 (Rev 6/18/245/6/2025) A. Hours & Days of Operation
Diamond Ride service is available seven (7) days a week, including holidays, from 7:00 a.m. to 8:00 p.m. Pacific Standard Time (PST). Standard service hours apply except in the following circumstances:

1. Special Medical Exceptions: Trips to dialysis centers within Service Area 1 and 2 may be scheduled and fulfilled outside the standard service hours.

2. Holiday Ride: This free seasonal program runs from the day after Thanksgiving (“Black Friday”) to January 2. During this period, Diamond Bar residents eighteen (18) years of age or older may schedule trips to and from Diamond Bar-based businesses at no charge from 7:00 a.m.-8:00 p.m.

B. Eligible Users
Service is available to Diamond Bar residents who are:

1. Sixty (60) years of age or older; or

2. Disabled adults aged eighteen (18) years or older.

To enroll, residents must:
 Complete, sign, and meet all eligibility requirements of the Diamond Ride Application and/or Diamond Ride Disability Eligibility Form.  Provide proof of current Diamond Bar residency (valid government issued identification card or utility bill).
 Provide proof of age (valid Driver’s License, DMV Identification Card, or Birth Certificate).
 If enrolling as a participant with a disability, provide proof of disability, which includes verification with a written diagnosis that meets the requirements of CVC 295.5 or a disability card/document issued by the Veterans Administration, Department of Motor Vehicles, or Social Security Department.  Review and sign the Waiver, Release and Discharge of Liability Form.

Eligible users shall be issued a uniquely numbered Diamond Ride identification card bearing the user’s name, address, telephone number, and photograph.

Diamond Ride identification cards are valid for two (2) years from the date of issuance. Eligibility for Diamond Ride will remain valid for two (2) years. Diamond Ride participants cardholders are responsible for renewing their eligibility to ensure continuous access to the program. before the card’s expiration date.

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If an eligible interested residentuser needs transportation to City Hall to receive determine a Diamond Ride identification card, pleaseeligibility, please contact the City Manager’s Office for accommodations.

For regular Diamond Ride vehicles, Diamond Ride cardholders participants must be able to enter and exit Diamond Ride vehicles on their own. If assistance is required, one (1) guest may accompany a Diamond Ride cardholder participant at no additional charge. Diamond Ride drivers are not permitted to physically assist Diamond Ride cardholders participants with entry or exit from the vehicle.

For wheelchair-accessible vehicles, Diamond Ride cardholders participants may receive assistance from Diamond Ride drivers, if necessary, by opening the door, loading mobility devices and Diamond Ride cardholders participants onto the vehicle, and safely securing Diamond Ride cardholders participants inside the vehicle.

C. Guests
Only one (1) guest may accompany an cardholder eligible participant without paying an additional fare. Cardholders Eligible participants cannot schedule trips solely to transport a guest.

D. Service Area
CardholdersEligible participants may schedule trips to destinations within two (2) established Service Areas (see map). All rides must start or end in Diamond Bar.

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Service Area 1: Trips to/from any destination within Diamond Bar city limits.

Service Area 2: Trips to/from approved medical facilities beyond Diamond Bar city limits in the area bounded by the San Bernardino Freeway (I-10) to the north, Ramona Ave. to the east, Imperial Hwy./Carbon Canyon Rd./Chino Hills Pkwy to the south, and Harbor Blvd./Azusa Ave. to the west.

Trips to/from the following medical facilities are included in Service Area 2:

Pomona Valley Hospital Medical Center in Pomona, Providence St. Jude Medical Center in Fullerton, and Kaiser Permanente Baldwin Park Medical Center in Baldwin Park, and Kaiser Permanente Irwindale Medical Offices in Irwindale. Additionally, this includes associated medical facilities located within a half-mile radius of the campuses of these hospitals.

E. Approved Medical Facilities
Approved Medical Facilities are defined as those located in Service Area 2 (see Section D, Service Area 2) that provide direct in/outpatient medical, dental or vision services/appointments under the care of a licensed doctor, registered nurse, physician assistant, or physical therapist. Adult Day Care facilities do not qualify as an Approved Medical Facility in Service Area 2.

F. Number of Trips
Cardholders Eligible participants may schedule up to thirty (30) one-way trips (15 round trips) per month. Each point-to-point trip counts as a single trip towards the monthly limit.

G. Fares
All fares must be paid by the cardholder prior to the commencement of any trip.

1. Trips within the City (Service Area 1) - $0.50 one way ($1.00 round-trip)

2. Trips within medical service area (Service Area 2) - $1.50 one way ($3.00 round-trip)

3. Trips that extend beyond Service Area 1 that are non-medical in nature are treated as conversion trips. Riders will be charged a standard per mile rate of $3.25, in addition to the $0.50 base fare set for Service Area 1, after the Diamond Ride vehicle leaves the designated Service Area boundary.

Trips that extend beyond Service Area 2 that are medical in nature are treated as conversion trips. Riders will be charged a standard per mile rate of $3.25, in addition to the $1.50 base fare set for Service Area 2, after the Diamond Ride vehicle leaves the designated Service Area boundary.

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In an effort to make Diamond Ride affordable and equitable for all participants, particularly those who are low-income or living on fixed incomes, there is no cost for trips to and from Service Area 1 and Service Area 2, including approved satellite medical facilities. While fares are currently waived, they are subject to change at the discretion of the Diamond Bar City Council based on the needs of the program.

Fares are subject to change at the discretion of the City Council.

H. Scheduling a Trip
Reservations may be made by calling the dedicated call center for Diamond Ride. dispatch at 800-578-6555. Diamond Ride participants cardholders may not request specific drivers.

When scheduling a trip, Diamond Ride cardholders participants must provide:
 Their Diamond Ride identification phone number.
 The date, time and location of the requested pickup and destination.  A special needs request for a wheelchair-accessible vehicle, if necessary.

Upon arrival of a Diamond Ride vehicle, cardholders must present their valid Diamond Ride identification card to the driver to confirm eligibility.

I. Response Time
Arrival time may vary within a forty-fivefifteen (1545)-minute window after the scheduled time. For example, a 9:00 a.m. scheduled pick-up may arrive between 9:00 a.m. to 9:1545 a.m. The fare, if applicable, is waived if a Diamond Ride vehicle arrives more than 45 15 minutes after the Diamond Ride cardholder’s participant’s scheduled time.

Note: While every effort to arrive within the forty-fivefifteen (4515)-minute window will be made, arrival times may vary depending on traffic, peak travel times, service availability, or special requests, including the use of wheelchair-accessible vehicles.

Please schedule such trips accordingly.

J. Shared Rides
Diamond Ride dispatchers may schedule trips jointly with other Diamond Ride cardholders participants to promote efficiency. In the event of an "incremental shared ride," where a Diamond Ride vehicle picks up joint Diamond Ride cardholders successively and delivers them to the same or successive destinations, each Diamond Ride cardholder shall pay the respective trip fare based on the rates established in Section F, Fares.

K. Cancelling a Trip
Cancellations must be made at least one (1) hour before the scheduled pick-up time.

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L. Suspension or Revocation of Diamond Ride Privileges
In cases of fraud or unauthorized use, the City of Diamond Bar reserves the right to suspend or revoke any Diamond Ride cardholder’s participant’s access to the service in accordance with the Diamond Ride Program Rules. Service suspensions last for thirty days (30) days, while revocations extend for two (2) years.

The City of Diamond Bar will notify Diamond Ride cardholders participants of any fraud or unauthorized use, as well as the intent to suspend or revoke service, via the United States Postal Service in accordance with the Diamond Ride Program Rules.

Diamond Ride cardholders participants who receive a notice of suspension or revocation have the right to appeal. To file an appeal, the Diamond Ride cardholder participant or their representative must submit a written explanation, along with supporting facts and statements, detailing why the suspension or revocation should not occur. Appeals must be received within fifteen (15) business days and sent to:

City of Diamond Bar, Attn: Diamond Ride Program, 21810 Copley Drive, Diamond Bar, CA 91765. Rulings by the City of Diamond Bar shall be deemed final.

K. Modification of Diamond Ride Program Rules
Unless explicitly outlined within these rules, the City Manager has the authority to modify the Diamond Ride Program Rules as needed to effectively address operational and programmatic requirements.

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Diamond Bar City CouncilMay 6, 2025

Diamond Bar City Council
May 6, 2025