Agenda #: 5.11
Meeting Date: May 6, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: AMENDMENT NO. 2 TO TRAFFIC SIGNAL MAINTENANCE
SERVICES AGREEMENT WITH YUNEX TRAFFIC, LLC.
STRATEGIC
GOAL: Responsible Stewardship of Public Resources
RECOMMENDATION:
Approve and authorize the Mayor to execute Amendment No. 2 to the Traffic Signal Maintenance Services Agreement with Yunex Traffic, LLC, increasing the not-to-exceed annual contract amount from $270,000 to $320,000.
FINANCIAL IMPACT:
Approval of Amendment No. 2 will increase the total contract amount for Fiscal Year 2024/25 from $270,000 to $320,000. Adequate Proposition C funds were approved and are available in the adopted FY 2024/25 Operating Budget to fully cover the cost of routine and extraordinary traffic signal maintenance services.
BACKGROUND/DISCUSSION:
The City contracts with Yunex Traffic, LLC to provide routine preventive maintenance, emergency response, and non-emergency repair services for sixty-six (66) signalized intersections, including shared signals with Caltrans and the City of Pomona. The contract also covers five State underpass bridges with soffit lighting, sixty-six (66) Battery Backup System (BBS) units, and seven (7) BlueTOAD detection units.
Prompt response and timely repairs to maintain the functionality of the City’s traffic signal infrastructure are essential for ensuring public safety and effective traffic operations.
While the contract not-to-exceed amount budget was initially established based on standard maintenance projections, the City has been experiencing a significant increase in extraordinary service needs beyond the routine scope. This was anticipated, and the
FY 2024/25 included additional Proposition C budget for the additional services; however, to control the cost, the contract not-to-exceed amount was not increased until it became absolutely necessary. Some of the additional services provided under this contract in the current FY include:
• Replacement of signal detection monitors due to equipment failure. • Replacement of vehicle signal heads damaged by environmental exposure and unforeseen incidents.
• Emergency response and repair of signal equipment following pole knockdowns caused by hit-and-run collisions.
• Emergency troubleshooting and restoration of system connectivity, including fiber optic cable repairs and controller communication issues. • Repairs during unplanned power outages to maintain signal functionality and ensure public safety.
• Replacement of BBS batteries due to unexpected depletion or reduced performance occurring ahead of the scheduled replacement cycle. • Signal inspection and technical support for city construction projects.
The proposed amendment authorizes the use of an additional $50,000 in previously budgeted Prop C Funds to cover these increased service needs. This will ensure continued, uninterrupted signal maintenance services through the remainder of the fiscal year.
LEGAL REVIEW:
The City Attorney has reviewed and approved the amended agreement as to form.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 5.11.a Second Amendment to Agreement with Yunex