Agenda #: 5.7
Meeting Date: May 6, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: EQUIPMENT RENTAL SERVICES AGREEMENT WITH DOLPHIN RENTS, INC. FOR PARKS & RECREATION RENTAL EQUIPMENT
THROUGH JUNE 30, 2028.
STRATEGIC
GOAL: Responsible Stewardship of Public Resources
RECOMMENDATION:
Approve and authorize the City Manager to sign the Equipment Rental Services Agreement with Dolphin Rents, Inc.
FINANCIAL IMPACT:
The total not-to-exceed amount of the Agreement for each fiscal year would be $60,000.
Sufficient funds are included in the FY 24/25 Parks & Recreation Department budget to cover the cost of such services through June 30, 2025. Additional funding will be proposed in the FY 25/26 budget for subsequent years. The vendor may request a CPI adjustment after FY 25/26.
BACKGROUND:
The City of Diamond Bar hosts city-wide special events throughout the year that require equipment rental services. Events include: Halloween Party, Winter Snow Fest, Concerts in the Park and Concert Share. Required equipment for these events include canopies/tenting, tables, chairs, staging, pipe & drape, and temporary fencing.
ANALYSIS:
On February 12, 2025 the City published a request for proposals (RFP) on Planet Bids. 104 vendors were notified and three proposals were received from responsible bidders.
The deadline for proposals was February 28, 2025. After staff reviewed all responsible proposals, it was determined that Dolphin Rents, Inc. met all the requirements of the RFP. Dolphin Rents, Inc. is recommended based on the pricing structure, references,
and variety of equipment offered.
LEGAL REVIEW:
The City Attorney has reviewed and approved the Agreement as to form.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 5.7.a Dolphin Rents Agreement