Agenda #: 5.9
Meeting Date: May 6, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: NOTICE OF COMPLETION FOR THE DIAMOND BAR CENTER AC REPLACEMENT & AIR QUALITY UPGRADES (FP22501).
STRATEGIC
GOAL: Safe, Sustainable & Healthy Community
RECOMMENDATION:
Approve, and authorize the Director of Public Works/City Engineer to file the Notice of Completion.
FINANCIAL IMPACT:
The final construction cost of the Project is $1,345,197, which is $11,473 under the total authorization amount of $1,356,670.
BACKGROUND/DISCUSSION:
On November 21, 2023, the City Council awarded a construction contract to Trane U.S.
Inc., dba Trane, for an amount not to exceed $1,292,067, with a contingency of $64,603.
Public Works staff authorized the Notice to Proceed for the construction on June 12, 2024. The work included the removal of the existing equipment and the installation of new equipment.
Below is a brief summary of the major equipment that was replaced:
• Six 3-ton packaged units.
• Two 5-ton packaged units.
• One 7.5-ton packaged unit.
• One 90-ton unit.
• One 1-ton ductless split unit.
• One Hot water boiler & pump.
• Updated Building Automation System (BAS).
There were two (2) approved change orders associated with this Project: Change Order #1 in the amount of $45,960 to replace six existing reheat coils that were found to be non-operable during commissioning and added 130 days to the project term; and Change Order #2 in the amount of $7,170 to replace three existing defective smoke fire actuators that were found to be non-operable during commissioning of the system.
Trane completed all work required for this Project, including all punch list items, on April 7, 2025.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 5.9.a Notice of Completion