Agenda #: 5.10
Meeting Date: May 6, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: PUBLIC WORKS AGREEMENT WITH SITEREP CONSTRUCTION SERVICES, INC. FOR PANTERA PARK HARDCOURT
REHABILITATION & PARKING LOT LED LIGHT RETROFIT PROJECT (FP23503).
STRATEGIC
GOAL: Safe, Sustainable & Healthy Community
RECOMMENDATION:
A. Determine that approving the Construction Agreement for the Project is exempt from the California Environmental Quality Act pursuant to Section 15301 of the CEQA Guidelines;
B. Appropriate an additional $90,429 from Park Development Fund (Fund 262), for a total construction budget of $338,384; and
C. Approve, and authorize the City Manager to sign, the Public Works Agreement with Siterep Construction Services, Inc. for the Pantera Park Hardcourt Rehabilitation & LED Light Retrofit Project (FP23503), in a not-to-exceed contract amount of $307,684, plus a contingency amount of $30,700 (10%) to be approved by the City Manager.
FINANCIAL IMPACT:
The Capital Improvement Program (CIP) included $270,000 for this Project. An additional appropriation of $90,429 from Park Development Fund (Fund 262) is requested to bring the available budget for construction to $307,384, plus a contingency amount of $30,700 (10%) for any change orders to be authorized by the City Manager if necessary. Of the total construction amount, $213,000 is funded through a Prop 68 grant.
Pantera Park Hardcourt
Rehabilitation & LED Light Retrofit Budget Encumbrance/ Expenses Balance
Project (FP23503)
Prop 68 Grant $213,000 $213,000
Park Development Fund (Fund 262) -
Matching Fund
$57,000 $270,000
NEW REQUEST- Park Development
Fund (Fund 262)
$90,429 $360,429
Design Cost ($22,045) $338,384
Construction Bid ($307,684) $30,700
Contingency (10%) ($30,700) $0
Total $360,429 ($360,429)
City staff is currently working with the state in order to utilize additional Prop 68 grant funds. If additional special funds become available, they will be used to offset the additional Park Development Fund appropriation.
BACKGROUND:
On September 17, 2024, the City Council approved the plans and specifications for the Pantera Park Hard Court Rehab and Parking Lot LED Retrofit Project (Project). On January 28, 2025, staff posted the bid documents for the Project with a due date of February 27, 2025, and received eight (8) proposals.
This Project consists of the complete rehabilitation of the basketball and tennis courts and new LED parking lot lighting. The following is a breakdown of the scope. • Hard court resurfacing and rehab (Tennis & Basketball). • LED retrofit of the parking lot lights.
• New Musco Control Link lighting controls.
• Installation of a new flag pole.
ANALYSIS:
As a result of the bidding process, eight (8) responsive proposals were received. Siterep Construction Services, Inc. (Siterep) was the lowest apparent bidder. After review of the proposals, Siterep was determined to be the lowest responsive bidder at $307,684. In addition, Siterep has completed multiple projects on schedule and within budget for the City in the past. Siterep is currently in the process of completing the Maple Hill Park Improvements Project.
Below is a summary of the eight (8) bids that were received:
• Siterep Construction Services, Inc. $307,684.00
• Towo Enterprise Inc $318,700.00
• M. Brey, Inc $335,397.54
• DD Systems Inc $331,456.70
• Deark E&C, Inc $343,000.00
• Blue Collar Contractors $344,000.00
• Green Giant Landscape Inc $354,000.00
• R Dependable Const Inc $367,000.00
The tentative schedule of the Project is as follows:
• Notice to Proceed 5/12/2025
• Submittals May 2025
• Estimate completion (50 working days) 7/23/2025
LEGAL REVIEW:
The City Attorney has reviewed and approved the Agreement as to form.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 5.10.a Agreement with Siterep