City Council Agenda
Tuesday, May 20, 2025
Study Session 4:30 PM
Regular Meeting 6:30 PM
South Coast Air Quality Management District/Main Auditorium 21865 Copley Drive, Diamond Bar, CA 91765
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The public may provide public comment by attending the meeting in person, by sending an email, or by logging into the teleconference. Please send email public comments to the City Clerk at [email protected] by 4:00 p.m. on the day of the meeting and indicate in the Subject Line “FOR PUBLIC COMMENT.” Written comments will be distributed to the Council Members, noted for the record at the meeting and posted on the City’s official agenda webpage as soon as reasonably practicable (found here: http://diamondbarca.iqm2.com/Citizens/Default.aspx).
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American Disability Act Accommodations:
Pursuant to the Executive Order, and in compliance with the Americans with Disabilities Act, if you need special assistance to participate in the Council Meeting, please contact the City Clerk’s Office (909) 839- 7010 within 72 hours of the meeting. City Council video recordings with transcription will be available upon request the day following the Council Meeting.
MAY 20, 2025 PAGE 2
ANDREW CHOU
Council Member
STAN LIU
Council Member
RUTH M. LOW
Council Member
CHIA YU TENG
Mayor
STEVE TYE
Mayor Pro Tem
City Manager Dan Fox • City Attorney Omar Sandoval • City Clerk Kristina Santana
DIAMOND BAR CITY COUNCIL MEETING RULES
Welcome to the meeting of the Diamond Bar City Council. Meetings are open to the public and are broadcast on Spectrum Cable Channel 3 and Frontier FiOS television Channel 47. You are invited to attend and participate. Copies of staff reports or other written documentation relating to agenda items are on file and available for public inspection by contacting the Office of the City Clerk. If requested, the agenda will be made available in an alternative format to a person with disability as required by Section 202 of the Americans with Disabilities Act of 1990. If you have questions regarding an agenda item, please contact the City Clerk at (909) 839-7010 during regular business hours.
PUBLIC INPUT
Members of the public may address the Council on any item of business on the agenda during the time the item is taken up by the Council. In addition, members of the public may, during the Public Comment period address the Council on any Consent Calendar item or any matter not on the agenda and within the Council’s subject matter jurisdiction. Any material to be submitted to the City Council at the meeting should be submitted through the City Clerk.
Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise. The Mayor may adjust this time limit depending on the number of people wishing to speak, the complexity of the matter, the length of the agenda, the hour and any other relevant consideration.
Speakers may address the Council only once on an agenda item, except during public hearings, when the applicant/appellant may be afforded a rebuttal.
Public comments must be directed to the City Council. A person who disrupts the orderly conduct of the meeting after being warned by the Mayor or the Mayor’s designee that their behavior is disrupting the meeting, may result in the person being removed from the meeting.
INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL Agendas for regular City Council meetings are available 72 hours prior to the meeting and are posted in the City’s regular posting locations, on DBTV (on Spectrum Cable Channel 3 and Frontier FiOS television Channel 47) and on the City’s website at www.diamondbarca.gov/agendas. The City Council may take action on any item listed on the agenda.
HELPFUL PHONE NUMBERS
Copies of agendas, rules of the Council, Video of meetings: (909) 839-7010 Computer access to agendas: www.diamondbarca.gov/agendas General information: (909) 839-7000
Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk’s Office at 21810 Copley Dr., Diamond Bar, California, during normal business hours.
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CITY OF DIAMOND BAR
CITY COUNCIL AGENDA
May 20, 2025
STUDY SESSION 4:30 p.m.
CC-08
Fiscal Year 2025/26 Operating
Budget.
Public Comments
CALL TO ORDER: 6:30 p.m.
PLEDGE OF ALLEGIANCE: Mayor
INVOCATION: NextGen Pastor Kevin Ahn,
Evangelical Free Church
ROLL CALL: Chou, Liu, Low, Mayor Pro Tem Tye,
Mayor Teng
APPROVAL OF AGENDA: Mayor
MAY 20, 2025 PAGE 2
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: NONE.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
3. PUBLIC COMMENTS:
“Public Comments” is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or other matters of interest not on the agenda that are within the subject matter jurisdiction of the Council. Although the City Council values your comments, pursuant to the Brown Act, members of the City Council or Staff may briefly respond to public comments if necessary, but no extended discussion and no action on such matters may take place. There is a five-minute maximum time limit when addressing the City Council.
4. SCHEDULE OF FUTURE EVENTS:
4.1 Red Cross Blood Drive – May 19, 2025, 9:00 a.m. – 3:00 p.m., Diamond Bar Center Pine Room, 1600 Grand Ave.
4.2 Parks and Recreation Commission Meeting – May 22, 2025, 6:30 p.m., online teleconference and City Hall Windmill Room, 21810 Copley Dr.
4.3 Memorial Day Holiday – May 26, 2025 – City Offices Closed
4.4 Planning Commission Meeting – May 27, 2025 – cancelled.
4.5 City Council Meeting – June 3, 2025, 6:30 p.m., online teleconference and SCAQMD Main Auditorium, 21865 Copley Dr.
5. CONSENT CALENDAR:
All items listed on the Consent Calendar are considered by the City Council to be routine and will be acted on by a single motion unless a Council Member or member of the public request otherwise, in which case, the item will be removed for separate consideration.
5.1 CITY COUNCIL MINUTES OF THE MAY 6, 2025 STUDY SESSION AND REGULAR MEETING.
5.1.a May 6, 2025 City Council Regular Meeting Minutes
5.1.b May 6, 2025 Study Session Minutes
Recommended Action:
Approve the May 6, 2025 Study Session and Regular City Council meeting minutes.
Requested by: City Clerk
MAY 20, 2025 PAGE 3
5.2 RATIFICATION OF CHECK REGISTER DATED APRIL 30, 2025 THROUGH MAY 13, 2025 TOTALING $2,661,350.56.
Recommended Action:
Ratify the Check Register.
Requested by: Finance Department
5.3 MENTAL HEALTH AWARENESS MONTH PROCLAMATION.
Recommended Action:
Adopt the Proclamation declaring May as Mental Health Awareness month.
Requested by: City Manager
5.4 AGREEMENT WITH DURHAM SCHOOL SERVICES, LP FOR BUS
TRANSPORTATION SERVICES.
Recommended Action:
Approve and authorize the City Manager to sign the Transportation Services Agreement with Durham School Services, LP through June 30, 2030.
Requested by: Parks & Recreation Department
5.5 NOTICE OF COMPLETION FOR THE INTERSECTION SAFETY
IMPROVEMENTS PROJECT (CIP# TI24301).
Recommended Action:
Approve and authorize the Public Works Director to file a Notice of Completion for the Project.
Requested by: Public Works Department
5.6 APPROVAL OF PLANS AND SPECIFICATIONS AND AWARD OF
CONSTRUCTION AGREEMENT TO VORTEX SERVICES, LLC
DBASANCON TECHNOLOGIES FOR BREA CANYON STORM DRAIN
LINING PROJECT (PW23403).
Recommended Action:
A. Determine that approving the design and plans for the Project, and its construction, is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(c) of the CEQA Guidelines; B. Adopt Resolution No. 2025-14 approving the design and plans for the Brea Canyon Storm Drain Lining Project;
MAY 20, 2025 PAGE 4
C. Appropriate an amount of $90,400 of Measure R Fund and an amount of $73,500 of Measure W Fund, for a total construction budget of $298,320; and
D. Approve, and authorize the City Manager to sign, the Public Works Agreement with Vortex Services, LLC. for the Brea Canyon Storm Drain Lining Project (PW23403), in a not-to-exceed contract amount of $271,200, plus a contingency amount of $27,120 (10%) to be approved by the City Manager.
Requested by: Public Works Department
5.7 MAINTENANCE SERVICES AGREEMENT WITH NOVA LANDSCAPE
GROUP FOR LANDSCAPE MAINTENANCE SERVICES AT CITY
PARKS THROUGH JUNE 30, 2028.
Recommended Action:
A. Determine that it is in the best interest of the City, for the City Council to waive the bidding requirements per Section 3.24.090 (g) of the Purchasing Ordinance; and
B. Approve and authorize the City Manager to sign the Maintenance Services Agreement with Nova Landscape Group Inc.
Requested by: Public Works Department
6. PUBLIC HEARINGS:
6.1 PUBLIC HEARING ON CITY VACANCIES AND RECRUITMENT AND RETENTION EFFORTS.
Recommended Action:
Conduct a Public Hearing on City Vacancies and Recruitment and Retention Efforts.
Requested by: City Manager
7. COUNCIL CONSIDERATION: NONE.
8. COUNCIL SUB-COMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS:
9. ADJOURNMENT:
Agenda #: 1
Meeting Date: May 20, 2025
CITY COUNCIL STUDY SESSION REPORT
TO: Honorable Mayor and Members of the City Council
VIA: Daniel Fox, City Manager
FROM: Jason Jacobsen, Finance Director
TITLE: STUDY SESSION RE: FISCAL YEAR 2025/26 OPERATING BUDGET.
BACKGROUND:
Each year, the City prepares an annual Operating Budget and Capital Improvement Program for City Council consideration that implements the Council’s priorities and Strategic Plan Goals, and provides the financial resources to deliver services to the community. The preparation of the annual budget is a significant and important undertaking that takes place over the course of more than five months.
Below is the schedule for the public meetings related to the FY 2025/26 City Budget:
• Council Study Session on Draft FY 2025/26 CIP and Draft Five-Year CIP Review – Held on 5/6/2025
• Council Study Session on Draft FY 2025/26 Operating Budget – Scheduled for 5/20/2025
• Adoption of the Proposed FY 2025/26 City Budget & CIP – Scheduled for 6/3/2025
On May 6, 2025, the City Council held a Study Session to review the recommended Draft Capital Improvement Program (CIP). Following Council discussion, there were two recommended changes to the presented Draft FY 2025/26 CIP:
1) Removed - Citywide Traffic Mitigation Fund Planning: $350,000, 2) Removed - City Fleet Electric Vehicle Charging Station (Design): $300,000.
The purpose of this Study Session is to provide the City Council with an opportunity to 1 Packet Pg. 7
review the combined Draft FY 2025/26 Operating Budget and Capital Improvement Program. The Draft General Fund Revenue and Expenditure Totals are included in Attachment 1. The Draft Consolidated Fund Balance Schedule is included in Attachment 2. The Draft Department and Fund line-item budgets are included in Attachment 3. The Draft Long-Term General Fund Forecast is included in Attachment 4.
Based on direction received, appropriate revisions and refinements will be made and presented to the City Council for adoption at the June 3, 2025 City Council meeting. At the City Council meeting on June 3, 2025 staff will provide a summary of any changes to the draft budget reviewed at tonight’s study session that were incorporated into the final Proposed FY 2025/26 Operating Budget.
ANALYSIS:
Compared to the prior year, the Draft FY 2025/26 Operating Budget reflects a more challenging fiscal environment, characterized by a structural deficit and a weakening economic outlook. While the budget maintains funding for essential City programs and services, and includes limited investments in maintenance and capital improvements, the City must adopt a measured approach to long-term planning and financial commitments. Management remains cautious and conservative this budget cycle, recognizing ongoing pressures from escalating contract costs, rising labor, material and operating expenses, higher energy and fuel prices, and broader economic uncertainty that portend a bumpy road ahead for the City, and possibly a wider economic slowdown.
Whereas the FY 2024/25 Adopted Budget contained a modest budgeted operating deficit of $145 thousand, primarily attributed to the use of one-time reserves for onetime costs, the Proposed FY 2025/26 Budget projects a General Fund surplus of $49 thousand. Notably, this surplus is largely dependent on a one-time 37% reduction in Transfers Out, highlighting a recurring structural imbalance that, if left unresolved, will result in continued structural deficits.
A structural deficit occurs when a municipality’s ongoing (recurring) revenues are insufficient to fund its ongoing expenditures under normal (status quo) economic conditions. Unlike one-time or cyclical shortfalls, structural deficits require deliberate policy actions, such as revenue enhancements or expenditure reforms, to eliminate the underlying gap.
Without corrective action, the City will likely erode Unassigned General Fund reserves in ten years, necessitating the use of Emergency Contingency Reserve Funds, and further defer capital maintenance obligations to cover the recurring structural deficit.
Over time, this will constrain service levels or necessitate sudden, large revenue increases (see Attachment 4: Draft Long-Term General Fund Forecast).
Despite these fiscal challenges, the proposed budget prioritizes the implementation of high-priority objectives set by the City Council and remains guided by the three overarching goals found in the adopted FY 2024–2027 Strategic Plan:
• Responsible Stewardship of Public Resources
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• Open, Engaged and Responsive Government
• Save, Sustainable and Healthy Community
FY 2025/26 Proposed General Fund Budget Overview
The Proposed Operating Budget for the General Fund comprises estimated resources of $32.3 million and expenditures of $32.3 million. Altogether, the operational budget reflects a one-time surplus of $49 thousand:
General Fund Revenues & Expenditures
Revenues (Ongoing) $ 32,335,151
Expenses (Ongoing) (32,286,151)
Addition to Fund Balance (One-Time) $ 49,000
Despite a budgeted “paper” surplus of $49 thousand, the budget retains a structural imbalance of approximately $702 thousand once one‐time adjustments are removed.
This imbalance will reoccur for the foreseeable future requiring the use of fund balance in the absence of structural changes to General Fund revenues or expenditures (see Attachment 4: Draft Long-Term General Fund Forecast).
Underlying Structural Deficit (General Fund)
Projected FY 2025/26 Surplus
Less One-Time Budget Balancing Strategy:
$49,000
Elimination of Transfer-Out to Self-Insurance Fund (750,744) Recurring Structural Deficit $ (701,744)
Revenue Highlights – General Fund: $32,335,151
Proposed General Fund revenues for FY 2025/26 have increased $390 thousand, or
1.2%, when compared to the prior FY 2024/25 Adopted Budget. The following are noteworthy General Fund revenue items incorporated into the proposed FY 2025/26 Operating Budget. The table below displays the prior two Adopted Budgets along with the proposed budget for FY 2025/26, and the percent of change for next fiscal year.
Property Taxes
Adopted Adopted Draft
FY 23/24 FY 24/25 FY 25/26
The estimated change in the City's net taxable value
of real property (secured & unsecured property) in the
City is expected to increase for FY 2025/26 which will
$6,438,183 $6,701,322 $6,971,047
4.09% 4.02%
1 Packet Pg. 9
result in year-over-year increase in all Property Tax
revenues of 4.02%. The City uses HdL as a
consultant to help monitor, audit and project this major revenue source.
Property Tax in Lieu of VLF (Vehicle License Fees)
Adopted Adopted Draft
FY 23/24 FY 24/25 FY 25/26
This revenue source grows at the same general pace
as the City's net assessed valuation. The City’s
consultant, HdL, also assists with the projection of this significant revenue item.
$7,510,497 $7,812,508 $8,107,449
4.02% 3.78%
Sales Taxes
Adopted Adopted Draft
FY 23/24 FY 24/25 FY 25/26
Sales tax revenue is projected to decline by $183,000
compared to the prior year—a significant reversal
from the $115,000 increase forecasted last year by
the City’s sales tax consultant. This downward
revision is primarily driven by updated assumptions
regarding statewide and national economic growth.
The City is seeing notable declines across several
key sectors, including Fuel & Service Stations,
General Consumer Goods, Online Sales, and
Building & Construction
$6,161,000 $6,597,000 $6,413,700
7.08% -2.78%
Transient Occupancy Taxes
Adopted Adopted Draft
FY 23/24 FY 24/25 FY 25/26
Transient Occupancy Tax is projected to remain
unchanged, reflective of a slowdown in travel.
$1,380,000 $1,449,000 $1,449,000
5.00% 0.00%
Use of Money & Property - Investments
Adopted Adopted Draft
FY 23/24 FY 24/25 FY 25/26
Investment Income for the General Fund is anticipated
to decline $71,000 as the City's portfolio reflects
changes to the interest rate environment.
$800,000 $1,320,000 $1,249,000
65.00% -5.38%
Current Service Charges
Adopted Adopted Draft
FY 23/24 FY 24/25 FY 25/26
Building Permit Activity – Revenue from Building,
Planning and Engineering activity is estimated to
decrease $317,000 due to a general reduction in
development activity.
$1,873,920 $1,929,057 $1,612,130
2.94% -16.43%
1 Packet Pg. 10
Rental Revenue – Revenue from rentals at the
Diamond Bar Center is anticipated to increase by
$25,000.
$939,000 $1,056,300 $1,102,500
Field and Park Facility Rentals, and related Facility
Security Charges, are anticipated to decrease
$28,000.
12.49% 4.37%
Cell tower lease revenue is projected to increase
$49,000 due to one additional site under lease and
adjustments for CPI to current leases.
Recreation Programs – Program revenue is
projected to have a net decrease of $85,000 mainly
due to a decrease in Contract Classes and a
continued decline in revenues from Youth Sports
Programs.
$714,095 $703,493 $618,425
-1.48% -12.09%
Gas Tax – Transfer In
Adopted Adopted Draft
FY 23/24 FY 24/25 FY 25/26
The Transfer-In from the Gas Tax Fund reimburses
the General Fund for eligible road maintenance
activities each year. However, as maintenance costs
continue to rise, available Gas Tax revenue remains
insufficient to fully cover these expenses. For FY
2025/26, total eligible costs are projected at $1.8
million—exceeding available Gas Tax funding by
$317,000.
$1,204,000 $1,475,000 $1,435,000
22.51% -2.71%
Expenditure Highlights - General Fund: $32,286,151
Proposed General Fund expenditures for FY 2025/26 have decreased by $583 thousand, or 1.8%, compared to the prior year’s Adopted Budget. In response to declining revenues, staff conducted a thorough review of all expense accounts and took deliberate steps to reduce or eliminate expenses in order to present a balanced initial draft. As a result, $1.04 million in expenditures has been removed from the Draft FY 2025/26 Operating Budget being presented today.
Key reductions include decreases to the Transfer-Out category (as previously noted), deferral of the Parking Lot Slurry Seal program at City parks, a reduction to Lobbying Services for legislative advocacy, and a scale-back in Records Management activities.
The following highlighted items are presented for City Council consideration:
1 Packet Pg. 11
• Public Safety
Law Enforcement – FY 2025/26 County of Los Angeles Sheriff’s Department (LASD) expenditures are expected to be approximately $8.8 million, representing the single largest line item and approximately 27.4% (up from 25.6%) of proposed General Fund expenditures. LASD proposed expenditures reflect a net increase of $398 thousand year-over-year, inclusive of a contract rate increase of
4.37% (down from 3.44% in the prior year) plus an increased Liability Trust Fund (LTF) surcharge of 13.0% (up from 12.5% in the prior year) on each contracted position. The General Fund includes a transfer-in from the Law Enforcement Reserve Fund in the amount of $50,000 for as-needed special assignments and suppression patrols which have proven to be a cost-effective approach to reducing crime and responding to specific public safety issues throughout the year. Lastly, the professional services budget for Public Safety also includes the third year of the Flock Agreement ($170,000) for the Automated License Plate Reader system.
Crossing Guard Services – The City provides Crossing Guard Services at seven (7) elementary schools and two (2) middle schools with a total of 16 guards. The total budget for crossing guard services in FY 2025/26 is $289,800.
This first contracted rate adjustment reflects a $9,800 increase as compared to the prior three years which saw a fixed rate.
Animal Control – Since incorporation, the City has contracted with the Inland Valley Humane Society (IVHS) for animal control and licensing services. The current agreement, last amended in 2021, follows a gross contract model in which the City pays the full cost of services, offset by any licensing revenue collected by IVHS. This year, three large member cities have withdrawn from IVHS (Montclair, Chino, Ontario), prompting a change in the cost adjustment methodology. Rather than applying the standard pro-rata pooled adjustment factor, a flat 15% increase has been proposed for FY 2025/26.
The projected gross cost for IVHS services in FY 2025/26 is $647 thousand, representing an $84 thousand increase over the prior year. After accounting for estimated licensing and service fee revenues of $91 thousand, the proposed net cost to the City is $557 thousand, an increase of $117 thousand compared to the previous fiscal year.
• Human Resources – “Human Capital Investment Program” – Each year, the City Council adopts the Compensation and Benefits Plan for the upcoming fiscal year which includes cost of living adjustments, and employee positions with associated salary ranges and benefits. To remain an “Employer of Choice” in the region the City must continue to reinvest in its personnel (i.e. human capital) in a manner similar to its capital projects and infrastructure. To identify and prioritize investment in organizational staffing and organizational structure, and to maintain, enhance and expand City programs, the City has developed a focused effort, led by members of the City Manager’s executive team, referred to as the Human Capital Investment Program (HCIP).
1 Packet Pg. 12
Cost-of-Living Adjustment – The City’s Personnel Rules and Regulations specify that the City Manager may request that the City Council authorize a Costof-Living Adjustment (COLA) for employees based on the March-to-March rates of the federal Consumer Price Index (CPI) for Wage Earners and Clerical Workers in Los Angeles/Orange Counties. This year’s CPI calculation in March 2025 was 3.1%. In order to avoid real wage losses and remain an “Employer of Choice” in the surrounding Los Angeles, Orange, Riverside and San Bernardino counties, it is recommended that the salary schedules for all benefitted classifications of employment including all executive positions, be increased by
3.1% effective with the pay period beginning June 28, 2025. A $100 per month increase to the Benefit Allotment is also recommended for all benefitted classifications of employment including the executive positions and members of the City Council to help keep up with corresponding health premium rate increases. This annual COLA and Benefit Allotment adjustment is a routine maintenance item to preserve the City’s competitive compensation structure. The total estimated cost is approximately $371 thousand, of which $322 thousand is funded by the General Fund.
• Parks & Recreation
The proposed Parks & Recreation department budget was developed based on continued community interest in valuable programs, services, and events.
Several programs and events offered this year to support an active and healthy community include summer youth day camp, senior dances, field allocations with sports organizations, contract classes, picnic reservations, and Concerts/Moviesin-the-Park. This fiscal year will include the ever-popular Wedding and Event Expo at the DBC to promote the facility, which is mostly a cost neutral event. All special events including: Windmill Lighting, Winter Snow Fest, Veterans Recognition, and the Halloween Party will continue to improve and bring the community together.
Expenses for recreation programs ($2.76 million) and operations at the Diamond Bar Center ($1.76 million) have been adjusted commensurate with the anticipated activities, and with a combined budget of $4.52 million the Parks & Recreation Department’s Proposed FY 2025/26 budget represents a total decrease of $100 thousand from the prior year. The Diamond Bar Center rental revenue is budgeted at $700 thousand, an increase of $25 thousand from the prior year. However, DBC revenues may fluctuate slightly in FY 2025/26 due to ongoing capital improvement projects scheduled for the facility in the late Summer of 2025. Recreation program revenue is expected to be down $85 thousand (12%) from the prior year amount of $703 thousand, with $618 thousand budgeted for FY 2025/26. This decrease is mainly due to decreased participation in contract classes and some youth sports.
Special Revenue Fund Highlights
• Integrated Waste Management Fund (250) – The proposed budget of 1 Packet Pg. 13
$899 thousand includes $21 thousand for expanded student waste reduction and recycling field trips. The City has maintained a student environmental education program with Discovery Cube for several years. Last year, the program expanded to include 3rd and 4th graders in addition to its usual 5th and 6th graders. Student participation exceeded the annual goal by February, well before the school year ended. This program has been well-received by schools as it provides a fun and interactive way to educate students about recycling, organic waste, and sustainable purchasing choices. Additionally, it supports the goals of SB 1383, particularly through Discovery Cube’s organics lab, which includes composting and vermicomposting activities.
• Lighting & Landscape Assessment Districts (LLADs) – Much work has been done over the recent years to help address the operating deficits and reduce the General Fund subsidies to the LLADs, particularly Districts 39-2022 and 41-2021.
Total General Fund contributions to all three districts for FY 2025/26 is budgeted at $275 thousand, a decrease of $89 thousand from the prior year. Budgeted resources and expenditures for all three districts for FY 2025/26 are as follows – note that some districts are utilizing fund balance for proposed Capital Improvement Projects listed in the Draft FY 2025/26 CIP Plan:
Proposed FY 2025/26 Budget LLAD No. 38 LLAD No. 39-2022 LLAD No. 41-2021 Resources
Assessment Revenue $ 276,780 $ 687,833 $ 320,686
General Fund Contributions 217,326 45,535 12,314
Use of District Fund Balance - 354,449 187,873
Total Resources $ 494,106 $ 1,087,817 $ 520,873
Total Expenditures $ 493,992 $ 1,087,817 $ 520,873
Changes to Dist. Fund Balance $ 114 $ (354,449) $ (187,873) Landscape & Lighting Assessment Districts
• AB 2766 Air Quality Management District Fund (251) – The proposed budget of $74 thousand represents a decrease of $80 thousand and is recommended to accommodate citizen requests for neighborhood traffic management program (NTMP) improvements ($74 thousand). The year-over-year decrease is due to a $10 thousand reduction in funding for the NTMP and the removal of $70 thousand in funding previously allocated for zero-emissions replacement vehicles.
• Beverage Container Recycling Grant Fund (254) – The proposed $97 thousand budget includes $70 thousand for two (2) bottle refill stations at Diamond Bar Center.
• Park Development Fund (262) – The proposed budget of $35 thousand is for the design and manufacture of park and trail signs across the City. As the majority of park rules, information, and directional signs were purchased in FY 2024/25, there is a need to replace the faded, damaged and outdated trail wayfinding, flora/fauna, and historical signs which have not been replaced in over ten years. Many of these signs are undecipherable and staff recommends 1 Packet Pg. 14
recreating signs with QR codes to ensure up-to-date information for park users.
Internal Service Funds Highlights
• Debt Service Fund (401) – In May 2021, the City refunded the outstanding Lease Revenue Bonds associated with the original acquisition and construction of the Diamond Bar Center. This achieved a gross savings of $1.736 million and present value savings of $1.63 million (or 20.85%) for the General Fund, which translates to approximately $144,700 in average annual debt service savings for the remainder of the term through June 1, 2033 at an effective interest rate of
1.15%. The 2021 Bonds were rated by S&P as AA+ (top rating for this type of bond) which is a testament to the Council’s conservative and prudent fiscal policies. The total debt service (principal and interest) will be $723 thousand for the upcoming year and is funded by a transfer to the Debt Service Fund from the General Fund.
• Self-Insurance Fund (501) – CA Joint Powers Insurance Authority (CJPIA) covers the City’s Property, Pollution Liability, Crime, General Liability and Workers’ Compensation needs. The combined premiums for Property, Pollution, Crime and General Liability are anticipated to be approximately $651 thousand which reflects a year-over-year increase of $116 thousand (21.7%) due mainly to an increase in the annual General Liability contribution. Workers’ Compensation costs have increased $4 thousand to $141 thousand and are included in the various personnel line-item budgets for all city funds.
Historically, as the City initially operated as a self-insured entity, it maintained a $1 million fund balance reserve in the Self-Insurance Fund (Resolution No. 89- 53) to address potential insurance-related needs. However, given the critical need for one-time resources to help address the structural deficit in the FY 2025/26 budget, a permanent reduction of this reserve to $250 thousand is recommended. This adjustment is considered appropriate in light of the City’s current participation in the California Joint Powers Insurance Authority (CJPIA), which provides comprehensive insurance coverage and related services. The recommended $250 thousand reserve level will serve as a prudent minimum balance to cover any uninsured or unforeseen losses or deductibles. A resolution amending the City’s Fund Balance and Reserve Funding Policy will be added to the June 3, 2025 FY 2025/26 Budget Adoption report for the City Council’s consideration.
• Vehicle Maintenance & Replacement Fund (502) – The proposed budget of $262 thousand is recommended for necessary operations and maintenance of the citywide fleet, as well as the purchase of one replacement vehicle. • Computer Equipment Maint. & Replacement Fund (503) – The proposed budget of $287 thousand is recommended for necessary information systems, hardware upgrades, and replacements, such as:
o (7) Replacement Servers
o New Tablets for New Enterprise Land Management (ELM) System o (3) Laser Printer Replacements
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o Phase 2 ELM System Integration with Laserfische and Financial System o New Touch-Screens for Employee Time Keeping.
• Building Facility & Replacement Fund (504) – The proposed budget of $89 thousand is recommended for necessary facility maintenance projects not categorized as capital improvement projects, such as:
o City Hall Elevator Control Upgrade;
o City Hall Cubical Modifications and Office Furniture.
Fiduciary Fund
• OPEB Trust Fund (601) – The proposed budget for this fund consists only of revenue via a transfer-in from the General Fund in the amount of $88,000 and investment earnings in the amount of $26,600 designated to fund the City’s Other Post-Employment Benefits (OPEB) Trust, an investment vehicle managed by CalPERS for the purpose of reducing the City’s long-term OPEB liabilities (e.g. retiree medical costs). This amount is unchanged from the prior fiscal year.
There are no expenses budgeted in this fund.
Revised Draft Capital Improvement Program
The Revised Draft FY 2025/26 CIP budget includes five (5) new projects totaling $5.2 million, encompasses three project categories and represents an expenditure decrease of 63.0% when compared to the Adopted CIP for FY 2024/25. The revised program does not include any projects funded by the General Fund.
Below is the revised list of revised CIP projects for FY 2025/26 with changes:
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Project No. Street Improvements: $4,499,000
Pavement Rehabilitation Design Project FYs 2026-28
(Arterials, Residential, Collector Street Rehab, and CDBG Curb Ramps).
Arterial Street Rehab (Construction)
- Brea Canyon Rd from DBB to Pathfinder
- Brea Canyon Rd from Pathfinder to Golden Springs Dr
- Diamond Bar Blvd from Westbound SR 60 off-ramp to City Limits SI264 CDBG Area 6 ADA Curb Ramp Project (Construction)
Traffic Management/Safety Projects: $414,000 $64,000
TM261 Battery Back-Up and CCTV Replacement Program FY 25/26 (Construction) TM262 Citywide Traffic Mitigation Fund Planning
Transportation Infrastructure Improvements: $300,000 $0 TI261 Fleet Electric Vehicle Charging Stations (Design) Miscellaneous Public Works Improvements: $0
N/A N/A
Facilities, Parks and Rec Improvements: $600,000
FP261 LLADs Irrigation, Landscape, and Miniparks Improvements SI261
SI262
Additional Consideration: Proposition A Funds Exchange for Pony Field Restoration
As the City Council may recall, in August 2024, the City successfully exchanged surplus, restricted Prop. A transportation funds for unrestricted, one-time general revenues. This transaction converted approximately $1.3 million in otherwise unusable Prop. A funds into $1 million in flexible revenue that could be applied to broader City priorities. Per the direction of the City Council, these funds were deposited in the Park Development Fund (262) where they remain unused at this time. The current projected ending fund balance for the fund as of June 30, 2026 is $1.6 million.
Staff is seeking City Council direction on whether to pursue a similar exchange in the upcoming FY 2025/26. Specifically, staff proposes identifying an exchange partner to convert additional surplus Prop. A funds into approximately $1 million in unrestricted revenue. If approved, these funds could be used to support the initial clean-up and restoration efforts of Stevens Field, or other uses as deemed appropriate by the Council. If directed to pursue this exchange, the FY 2025/26 budget will be adjusted to reflect the transaction at the time the City executes the funds exchange agreement.
Conclusion & Recommendation
The Proposed FY 2025/26 Operating Budget and Capital Improvement Program reflects a more challenging fiscal environment than in previous years, marked by a structural 1 Packet Pg. 17
deficit and a weakening economic outlook. While the budget continues to fund a broad range of essential City programs and services and includes limited investments in deferred maintenance and capital improvements, as well as human capital, it also presents a measured and cautious approach to the City’s long-term planning and financial commitments.
Staff is currently working on a comprehensive strategy to build sustainable revenues over the long-term and will present the strategy to City Council in the coming months.
Should the City Council wish to modify any part of the Proposed FY 2025/26 Operating Budget and Capital Improvement Program, staff will incorporate all revisions for final adoption at the June 3, 2025 City Council Meeting.
Attachments:
1. 1.a Attachment 1_Proposed General Fund Revenue & Expenses - FY 2025- 26 2. 1.b Attachment 2_Consolidated Fund Balances_Draft FY 2025-26 Budget
3. 1.c Attachment 3_Proposed FY 2025-26 Line item Budgets (Draft Budget Book)
4. 1.d Attachment 4_Draft Long-Term General Fund Forecast 1 Packet Pg. 18
% Change
from Rvsd
FY 2023/24
FY 2024/25
Revised
FY 2024/25
Actuals
FY 2025/26
Proposed
FY 24/25 to
Proposed
Actuals Budget* thru 5/13/25 Budget FY 25/26
REVENUES
Property Taxes $ 6,427,105 $ 6,701,322 $ 5,566,578 $ 6,971,047 4.0% Other Taxes & Fees 9,896,511 9,746,210 6,497,427 9,713,590 -0.3% State Revenue 7,603,840 7,877,508 4,001,021 8,172,449 3.7% From Other Agencies 159,341 114,980 4,292 - 0.0%
Fines & Forfeitures 380,423 370,000 273,527 370,000 0.0% Service Charges 2,940,215 3,279,600 2,345,501 2,933,635 -10.5% Use of Money and Property 3,272,943 2,400,500 1,290,022 2,367,700 -1.4% Cost Reimbursements 312,101 403,530 172,498 159,230 -60.5% Transfers In 1,236,144 1,687,500 - 1,647,500 -2.4%
Total Revenues $ 32,228,625 $ 32,581,150 $ 20,150,867 $ 32,335,151 -0.8%
EXPENDITURES
City Council (110) $ 190,445 $ 223,866 $ 161,356 $ 219,954 -2% City Attorney (120) 270,113 490,000 291,965 261,000 -47% City Manager (130) 1,177,375 1,306,468 984,740 1,331,322 2% City Clerk (140) 450,641 445,766 369,285 453,536 2%
Economic Development (150) 320,082 462,759 337,998 490,631 6% Finance (210) 907,124 899,244 660,795 948,158 5%
Human Resources (220) 510,861 608,670 460,144 614,239 1% Information Systems (230) 1,515,309 1,654,739 1,433,502 1,741,659 5% Community Relations (240) 720,466 1,059,341 725,554 981,481 -7% Law Enforcement (310) 8,095,492 8,919,265 5,729,809 9,324,390 5% Volunteer Patrol (320) 1,519 4,000 - 4,000 0%
Fire (330) 7,359 8,000 7,359 8,000 0%
Animal Control (340) 453,501 480,000 384,308 571,800 19% Emergency Preparedness (350) 35,559 50,600 22,358 55,260 9% Community Dev/Planning (410) 834,483 919,485 781,088 909,838 -1% Building & Safety (420) 1,033,286 1,213,234 844,603 1,105,875 -9% Neighb Improvement (430) 469,713 554,917 404,483 578,864 4% Diamond Bar Center (510) 1,521,742 1,729,216 1,314,076 1,760,615 2% Recreation (520) 2,229,337 2,822,223 1,978,794 2,763,223 -2% Public Works (610) 640,831 711,433 519,813 668,205 -6%
Engineering (615) 394,383 876,863 315,872 732,474 -16%
Civic Center (620) 704,381 973,681 615,260 832,867 -14% Parks & Facilities Maintenance (630) 1,509,591 1,720,227 1,339,191 1,712,995 0% Landscape Maintenance (645) 392,444 347,100 319,213 422,800 22% Road Maintenance (655) 1,786,990 2,236,632 1,440,993 2,197,590 -2% Transfers Out (900) 6,433,027 4,764,121 1,793,727 1,595,375 -67% Total Expenditures $ 32,606,053 $ 35,481,849 $ 23,236,284 $ 32,286,151 -9.0% Surplus/(Deficit) $ (377,429) $ (2,900,699) $ (3,085,418) $ 49,000 Fund Balance - Beginning $ 31,964,375 29,063,676
Fund Balance - Ending** $ 29,063,676 $ 29,112,676
*Note: Includes one-time appropriations and carryovers. **Note: Includes 25% Contingency Reserve of $8.1 million
CITY OF DIAMOND BAR
PROPOSED GENERAL FUND BUDGET SUMMARY
FY 2025/26
Attachment 1 1.a
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Fund # Fund Title
Estimated FB
Reserves @
07/01/25 Revenues Transfers-In Total Resources Appropriations Transfers-Out Total Uses Estimated FB
Reserves @
06/30/26
Addition/(Use) of
Fund Balance Fund Balance Notes
100 General Fund (includes 25% Contingency Reserve) $ 29,063,676 $ 30,687,651 $ 1,647,500 $ 32,335,151 $30,690,776 $1,595,375.00 $ 32,286,151 $ 29,112,676 $ 49,000 - - -
101 Com Organization Support Fund 2,062 - 20,000 20,000 20,000 - 20,000 2,062 - 102 Law Enforcement Reserve Fund 961,070 - - - - 50,000 50,000 911,070 (50,000) 103 General Plan Revision Fund 302,833 - - - 12,000 - 12,000 290,833 (12,000) 104 Technology Reserve Fund 434,389 74,000 100,000 174,000 - 250,000 250,000 358,389 (76,000) 105 OPEB Reserve Fund 245,523 - 44,000 44,000 22,000 88,000 110,000 179,523 (66,000) 107 Homelessness Response Fund 49,086 - 50,000 50,000 50,000 - 50,000 49,086 - 201 Measure W 569,425 838,000 - 838,000 595,556 - 595,556 811,869 242,444 202 Road Maint. & Rehab (RMRA) 562,824 1,454,743 - 1,454,743 1,500,000 - 1,500,000 517,567 (45,257) 203 Measure M Fund 383,600 980,122 - 980,122 1,363,566 - 1,363,566 156 (383,444) 204 Measure R Fund 278,140 862,784 - 862,784 1,020,566 - 1,020,566 120,358 (157,782) 205 Gas Tax Fund 316,351 1,537,166 - 1,537,166 66,000 1,435,000 1,501,000 352,517 36,166 206 Prop A - Transit Fund 1,811,540 1,658,345 - 1,658,345 1,327,001 - 1,327,001 2,142,884 331,344 207 Prop C - Transit Fund 69,476 1,153,879 - 1,153,879 1,218,595 - 1,218,595 4,760 (64,716) 208 MAP-21 Fund 1,072 - - - 1,072 -
209 SB821 Trails (TDA) - - - - - - - - -
210 MTA Grants Fund 56,599 - - - - - - 56,599 -
224 PLHA Fund - 390,664 - 390,664 390,664 - 390,664 - - 225 Community Dev Block Grant Fd (141,410) 383,816 - 383,816 383,816 - 383,816 (141,410) - Pending Grant Reimb. 226 CASP (SB1186) Fund 62,213 8,200 - 8,200 60,000 - 60,000 10,413 (51,800) 238 Landscape Maint Dist - 38 - 276,780 217,326 494,106 493,992 - 493,992 114 114 239 Landscape Maint Dist - 39 595,783 687,833 45,535 733,368 1,087,817 - 1,087,817 241,334 (354,449) 241 Landscape Maint Dist - 41 235,563 320,686 12,314 333,000 520,873 - 520,873 47,690 (187,873) 245 Street Beautification 356,448 2,400 - 2,400 - - - 358,848 2,400 246 Traffic Mitigation Fund 8,456,200 150,000 - 150,000 - - - 8,606,200 150,000 247 Sewer Mitigation Fund 60,541 400 - 400 - - - 60,941 400 248 Tres Hermanos 6,910 - 80,000 80,000 80,000 - 80,000 6,910 - 250 Integrated Waste Mgt Fund 2,013,813 825,670 - 825,670 888,774 10,000 898,774 1,940,709 (73,104) 251 Air Quality Improvement Fd 52,270 75,100 - 75,100 74,000 - 74,000 53,370 1,100 252 Waste Hauler Fund 21,687 174,450 - 174,450 195,000 - 195,000 1,137 (20,550) 253 Used Oil Grant 28,106 8,033 - 8,033 7,833 - 7,833 28,306 200
PROPOSED RESOURCES PROPOSED USES
Proposed Resources & Uses
Draft Fiscal Year 2025/26 Budget
CITY OF DIAMOND BAR
Attachment 2
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Fund # Fund Title
Estimated FB
Reserves @
07/01/25 Revenues Transfers-In Total Resources Appropriations Transfers-Out Total Uses Estimated FB
Reserves @
06/30/26
Addition/(Use) of
Fund Balance Fund Balance Notes
PROPOSED RESOURCES PROPOSED USES
Proposed Resources & Uses
Draft Fiscal Year 2025/26 Budget
CITY OF DIAMOND BAR
254 Beverage Recycling Grant 118,430 14,800 - 14,800 97,314 - 97,314 35,916 (82,514) 255 LRSP Grant Fund - - - - - - - - -
256 Hazard Mitigation Grant Fund 5,467 - - - - - - 5,467 - 260 Park Fees (Quimby) Fd 132,878 500 - 500 - - - 133,378 500 261 Measure A Neigh. Parks Act - - - - - - - - -
262 Park & Facility Development Fd 1,677,543 7,300 - 7,300 35,000 - 35,000 1,649,843 (27,700) 263 Prop A - Safe Neigh. Pks Fd - - - - - - - - -
270 PEG Fees Fund 382,527 103,800 - 103,800 100,000 - 100,000 386,327 3,800 280 Citizens Option for Public Sfty Fd 413,055 188,200 - 188,200 10,000 152,500 162,500 438,755 25,700 301 Capital Improvement Project Fd (184,234) - - - - - - (184,234) - Pending Grant Reimb. 401 Debt Service Fund 2,973 - 729,700 729,700 729,700 - 729,700 2,973 - 501 Self Insurance Fund 1,030,436 10,000 - 10,000 650,744 100,000 750,744 289,692 (740,744) 502 Vehicle Maint & Replacement Fd 431,174 6,000 296,500 302,500 261,500 - 261,500 472,174 41,000 503 Comp. Equipment Maint & Repl Fd 155,753 8,000 250,000 258,000 287,000 - 287,000 126,753 (29,000) 504 Building Facility & Maint Fund 2,223,994 10,800 100,000 110,800 89,000 - 89,000 2,245,794 21,800 601 OPEB Trust Fund 897,423 26,600 88,000 114,600 - - - 1,012,023 114,600 Grand Totals $ 54,143,211 $ 42,926,722 $ 3,680,875 $ 46,607,597 $ 44,329,087 $ 3,680,875 $ 48,009,962 $ 52,740,846 $ (1,402,365)
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Annual
Budget
City of
Diamond Bar
Fiscal Year 2026
2024 TML Photo Contest | Honorable Mention
“Sunset at Pantera” Rolando Collazo
July 1, 2025-June 30, 2026
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CITY LEADERSHIP
Mayor
Chia Yu Teng
Mayor Pro Tem
Steve Tye
Council Member
Ruth M. Low
Council Member
Andrew Chou
Council Member
Stan Liu
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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ORGANIZATIONAL STRUCTURE
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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DIAMOND BAR AT A GLANCE
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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DIAMOND BAR HISTORY
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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Employment
26,917
Occupation
White Collar
79%
Blue Collar
10%
Service and Farming
11%
$143K
Avg. Household Income
employed
Median Age
45 Average
Household Size 3
years old
2024 Statistics
Year of Incorporation
1989
Community
Snapshot
Sources: Environics Analytics (Claritas/Nielsen), EdData, and Census Based on 2020-2024 data.
Housing
Population
53,073
17,599 Total
Housing Units
$919K Median
Home Price
Asian
61%
White
25%
Black/AA
3%
Two or more races
11%
Education
53%
Bachelor’s Degree
or Higher
Owner-occupied
74%
Renter-occupied
26%
Vacant/
Other
>27%
Parks and
Facilities
>19%
Residential
>50%
Industrial
>1%
Commercial/
Office/Mixed
>4%
Land Use
15 square miles
20 years Avg. Length of Residence
Types of Homes
Single-Family
Homes
84% >4%
Condominiums/
Townhomes
(four or less units)
5%
Land Area
>2% Other (mobile homes, trailers, etc.)
Condominiums/
Apartment Homes
(five or more units)
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2024-2027 STRATEGIC PLAN
2024-2027 STRATEGIC PLAN
Click the image to view the City's 2024 - 2027
Strategic Plan.
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
DEPARTMENTAL QUARTERLY
UPDATES
Click the image to view the latest Departmental
Quarterly Updates.
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WHAT IS THE BUDGET?
The budget is an annual financial plan for the City of Diamond Bar. It specifies the level of municipal services to be provided in the coming year and reflects strategic priorities set by the City Council.
The City of Diamond Bar's budget is designed to serve five major purposes:
Definition of policy in compliance with legal requirements for General Law cities in the State of California, Governmental Accounting Standards Board (GASB) financial reporting requirements and audit standards, and fiscal directions of the City Council.
1. Prepare the budget in conformity with Generally Accepted Accounting Principles using the modified accrual basis of accounting.
2. Utilization as an operations guide for administrative staff in the management and control of fiscal resources.
3. Presentation of the City's financial plan for the ensuing fiscal year, itemizing projected revenues and estimated expenditures.
4. Illustration as a communications document for citizens who wish to understand the operations and costs of City services.
5. City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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BASIS OF BUDGETING
The City of Diamond Bar's annual operating budget is prepared in conformity with Generally Accepted Accounting Principles (GAAP) unless otherwise noted below:
1. The budgetary basis for governmental funds (e.g. General Fund, CIP Fund, Special Revenue funds, Debt Service Fund) is in conformity with GAAP, with a few minor exceptions. In conformity with GAAP, the modified accrual basis of accounting is used wherein revenues are recognized in the accounting period in which they become measurable and available to finance expenditures of the current fiscal period, while expenditures are recognized in the accounting period in which the liability is incurred. However, in the following cases the budgetary basis differs from GAAP:
a. Adjustments to recognize gains and losses on investments resulting from changes in their market value are not budgeted.
b. Items reported as “other financing sources” and “other financing uses” are classified as revenues and expenditures under the budgetary basis of accounting.
2. The budgetary basis for proprietary funds (e.g. Internal Service funds) is in conformity with GAAP, using the accrual basis of accounting for all revenues and expenses, except for the following instances:
a. The receipt of long-term debt proceeds, capital outlays, and debt service principal payments are budgeted, but allocations for depreciation and amortization
expense are not.
Each of the City's funds is considered a separate accounting entity with a self-balancing set of accounts that records assets, liabilities, fund equity, revenue and expenditures. Funds are established and segregated for the purpose of recording specific programs or attaining certain objectives in accordance with special regulations.
The General Fund accounts for all the general revenue of the City not specifically levied or collected for other City funds and for expenditures related to rendering the general services provided by the City. The City of Diamond Bar has twenty-nine Special Revenue Funds that are used to account for specific revenues that are legally restricted to expenditure for particular purposes. The Capital Project Fund is used to account for the purchase or construction of major capital facilities. The Debt Service Fund is used to account for principal and interest payments on outstanding fixed rate bonds. Internal Service Funds are used to account for goods and services provided to other departments within the City such as liability insurance and equipment replacement.
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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The budget is prepared on a line item basis by fund and department. The six major General Fund divisions are:
1. Legislative
2. Administration & Support
3. Public Safety
4. Community Development
5. Parks & Recreation
6. Public Works
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BUDGET PROCESS
BUDGET STUDY SESSION DETAIL
The City Council devotes one Budget Study Session to the annual Capital Improvement Program for the upcoming fiscal year. At this CIP Study Session, staff presents the recommended draft 5-year Capital Improvement Program to the City Council along with the recommended projects for the upcoming fiscal year.
Members of the City Council are presented with details on each individual project, along with its recommended budget and funding source, and are given the opportunity to propose new projects. A consensus is then reached at the study session as to the final list of projects to include in the proposed budget for the upcoming fiscal year.
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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BUDGET AMENDMENT PROCESS
The City Manager is responsible to the City Council for the faithful execution of the City Budget. In order to ensure authorized expenditures are managed in the most efficient and economical manner possible, the City Council authorizes the City Manager to increase or transfer appropriations within the General Fund, Special Revenue Fund or any other unrestricted Fund. The City’s budget may be amended in the following ways:
- If a fund has an Undesignated Fund Balance during the Fiscal Year, the City Manager may approve requests for budget increases with Council approval.
- Budget adjustments between a department’s line items with a null effect on the overall department budget may be made with the City Manager’s approval.
- During the fiscal year, the City Council may modify approved programs and activities or implement new activities that may require budget amendments. On such occasions when the Council approves a project without amending the budget, that approval will constitute authority for the Finance Director to amend the budget subject to the City Manager’s approval.
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FUND STRUCTURE
DESCRIPTIONS
General Fund is the most versatile fund and is used to account for any legal budgetary purpose not accounted for elsewhere in the budget.
Debt Service Funds are used to account for debt payments owed by the City.
Capital Improvement Project Funds are used to account for the purchase or construction of major capital projects, which are not financed by proprietary, special assessment or trust funds.
Special Revenue Funds are used to account for certain funds, which are legally restricted to certain purposes.
Internal Service Funds account for a department of a governmental agency, which provides services to other departments of the agency. The costs of all or a part of the operations and the provision of services are recovered through fees charged to the user departments.
Fiduciary (Trust And Agency) Funds account for assets held by the City in a trustee capacity or as agency for individuals, private organizations, other governments, and/or other funds.
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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FINANCIAL POLICIES
The City’s budget development is shaped by several financial and operational polices. These policies promote and ensure organizational continuity, consistency, transparency, and responsibility from year to year. This section identifies some of the major short and long-term planning documents, financial and operational policies, and fiscal management tools that the City of Diamond Bar employs in order to guarantee fiscal and programmatic integrity and to guide the development of the City’s budget.
Annual Budget and Financial Reporting Policy
The purpose of this policy is to ensure a balanced annual operating budget and reporting procedures to safeguard public funds and maximize resources available for use by the City in delivering programs and services. A balanced budget is defined as a budget in which operating revenues should cover operating expenditures, including debt service. The ending fund balance must meet minimum policy levels. For the general fund, this level has been stablished at 25%. Under this policy, it is allowable for total expenditures to exceed revenues in a given year; however, in this sutation, beginning fund balance can only be used to fund capital improvement plan projects, or other "one-time," non-recurring expenditures.
CAL Card Use Policy
The City of Diamond Bar has joined the CAL Card program which is administered through the State General Services Division and US Bank. This program provides a mechanism for government agencies to provide purchasing cards to their employees to expedite purchases of goods and services. This policy sets forth policies and procedures for CAL Card usage.
Compensation for City Commissioners/Committee Members
The purpose of this policy is to establish compensation for attendance at Commission/Committee Meetings for City Commissioners/Committee Members.
Drawing Warrants and Checks Upon City Funds
California State law requires the Mayor and City Clerk to execute and countersign all warrants and checks issued for payment from City funds. Government Code Section 37203 provides that the City Council may prescribe an alternative method for drawing warrants and checks. Through adoption of this Policy, the City Council established an alternative method to insure the timely drawing of warrants and checks upon City funds.
Travel, Expense and Reimbursement Policy
The City of Diamond Bar recognizes the value of attendance by City officials and employees at professional conferences, seminars, meetings with other government officials, professional organizations, community organizations, and constituents and ceremonial events and activities that promote or benefit the City. This policy establishes travel authorization, expense, reimbursement, and reporting standards consistent with the provisions of this policy and in compliance with California Government Code Sections 53232.2 and 53232.3.
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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Fixed Asset Capitalization and Inventory Control Policy The purpose of this policy is to ensure adequate control and appropriate use of City fixed assets. The procedures are intended to define fixed assets and to establish guidelines for budgeting, purchasing and disposing fixed assets. This policy does not apply to infrastructure assets.
Anti-Fraud Policy
To establish policy and procedures for clarifying acts that are considered to be fraudulent, describing the steps to be taken when fraud or other related dishonest activities are suspected, and providing procedures to follow in accounting for missing funds, restitution and recoveries.
Cash Handling Policy
The purpose of this policy is to safeguard public funds and also to maximize resources available for use by the City in delivering programs and services. These policies recognize the decentralized nature of the receipting and depositing process, while providing for standardized procedures.
Fund Balance and Reserves Policy
The purpose of this policy is to establish a key element of the financial stability of the City by setting guidelines for fund balance. Unassigned fund balance is an important measure of economic stability. It is essential that the City maintain adequate levels of unassigned fund balance to mitigate financial risk that can occur for unforeseen revenue fluctuations, unanticipated expenditures, and other unexpected circumstances. The fund balance also provides cash flow liquidity for the City's general operations.
Capital Financing and Debt Management Policy
The purpose of this policy is to provide guidelines for the City's utilization of capital financing and debt for capital improvement projects, property acquisition, and projects whose useful life will exceed the term of the financing.
Unclaimed Funds Policy
The purpose of this policy is to establish the proper disposition and accounting for unclaimed money in accordance with Government Code Sections 50050 through 50056.
Investment Policy
The purpose of this policy is to provide guidelines for the prudent investment of the City's temporarily idle cash and to outline the policies for maximizing the efficiency of the City's cash management system. The ultimate goal is to enhance the economic status of the City while protecting its pooled funds in accordance with the applicable local, state and federal laws.
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100 - GENERAL FUND REVENUE
General Fund Revenue
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
Property Taxes
(40010) Secured Property Taxes $6,032,979 $6,303,639 $6,303,639 $6,565,175 (40020) Unsecured Property Taxes $235,799 $198,683 $198,683 $206,872 (40030) Supplemental Roll Taxes $147,383 $165,000 $165,000 $165,000 (40040) Prior Year Property Taxes -$34,962 -$11,000 -$11,000 -$11,000 (40060) Interest, Penalties & Delinq $21,968 $20,000 $20,000 $20,000 (40070) Homeowner's Exemption $23,938 $25,000 $25,000 $25,000 PROPERTY TAXES TOTAL $6,427,105 $6,701,322 $6,701,322 $6,971,047 Other Taxes & Fees
(41010) Sales Tax Revenue $6,467,915 $6,597,000 $6,377,000 $6,413,700 (41020) Transient Occupancy Tax $1,499,045 $1,449,000 $1,449,000 $1,449,000 (41030) Franchise Fees $1,601,005 $1,560,210 $1,590,210 $1,520,890 (41050) Property Transfer Tax $328,547 $330,000 $330,000 $330,000 OTHER TAXES & FEES TOTAL $9,896,511 $9,936,210 $9,746,210 $9,713,590 Federal Revenue $0 $114,980 $114,980 $0
State Revenue
(43010) Motor Vehicle In Lieu $67,901 $65,000 $65,000 $65,000 (43020) Property Tax In Lieu of VLF $7,535,939 $7,812,508 $7,812,508 $8,107,449 (43155) Planning Grants Prg $159,341 $0 $0 $0
STATE REVENUE TOTAL $7,763,181 $7,877,508 $7,877,508 $8,172,449 Fines & Forfeitures
(47010) Vehicle Code Fines $133,289 $125,000 $125,000 $125,000 (47020) General Fines $36,527 $15,000 $15,000 $15,000
(47030) Municipal Code Fines $72,284 $50,000 $50,000 $50,000 (47040) Parking Fines $130,224 $170,000 $170,000 $170,000 (47050) Impound Fees $8,100 $10,000 $10,000 $10,000
FINES & FORFEITURES TOTAL $380,423 $370,000 $370,000 $370,000 Building Fees
(48010) Construction Permit Fees $1,008,771 $959,553 $859,553 $805,415 (48020) Plan Check Fees-Bldg/Sfty $589,107 $959,553 $859,553 $805,415 (48160) Building Standards Admin Fee $254 $2,821 $2,821 $500 (48170) SMIP Fees $673 $7,130 $7,130 $800
BUILDING FEES TOTAL $1,598,804 $1,929,057 $1,729,057 $1,612,130 Planning Fees
(48100) Planning Fees $207,682 $225,000 $225,000 $215,000 (48130) Business License Fee $42,275 $37,300 $37,300 $43,000 (48140) Business License - Late Fee $5,283 $4,000 $4,000 $4,800 PLANNING FEES TOTAL $255,240 $266,300 $266,300 $262,800 Engineering Fees
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
Engineering Fees
(48200) Plan Check Fees - Engineering $21,631 $121,550 $121,550 $38,000 (48210) Address Change Fee $4,502 $8,250 $8,250 $8,250
(48220) Encroachment Permit - Eng $163,512 $119,250 $119,250 $119,250 (48230) Inspections - Engineering $2,881 $12,150 $12,150 $12,150 (48240) Soils/Misc Engineering Fees $20,129 $23,750 $23,750 $23,750 (48260) Waste Hauler Fees $234,517 $241,500 $243,300 $186,380 (48270) Industrial Waste Fees $58,517 $52,500 $52,500 $52,500 ENGINEERING FEES TOTAL $505,690 $578,950 $580,750 $440,280 Recreation Fees
(48300) Special Events $48,430 $18,800 $18,800 $31,600
(48310) Senior Programs $30,065 $50,345 $50,345 $52,500 (48320) Youth Programs $161,281 $175,928 $175,928 $191,425 (48330) Athletic Programs $47,666 $50,920 $50,920 $42,900 (48340) Contract Classes $293,040 $407,500 $407,500 $300,000 RECREATION FEES TOTAL $580,481 $703,493 $703,493 $618,425 Investment Income
(48500) Investment Earnings $1,535,150 $1,320,000 $1,320,000 $1,249,000 (48501) Investment Earnings-lease $88,474 $0 $0 $0
(48510) Unrealized Gain/Loss Fmv $606,781 $0 $0 $0
INVESTMENT INCOME TOTAL $2,230,405 $1,320,000 $1,320,000 $1,249,000 Rental Revenue
(48600) Cell Tower Rental Revenue $113,750 $225,800 $225,800 $275,000 (48601) City Hall EV Charging Fee $1,593 $0 $0 $0
(48605) Db Center Revenue $810,152 $675,000 $675,000 $700,000 (48610) Facility Security Charge $47,330 $86,000 $86,000 $73,000 (48625) Field & Facility Rentals $55,068 $69,500 $69,500 $54,500 RENTAL REVENUE TOTAL $1,027,894 $1,056,300 $1,056,300 $1,102,500 Taxable Sales
(48710) Printed Material Sales $83 $200 $200 $200
TAXABLE SALES TOTAL $83 $200 $200 $200
Cost Reimbursements
(48800) Prop Damage Reimb - Pwks $53,769 $30,000 $30,000 $30,000 (48810) Prop Damage Reimb - Parks $2,673 $1,000 $1,000 $1,000 (48820) Cost Reimbursements $255,337 $128,000 $372,300 $128,000 COST REIMBURSEMENTS TOTAL $311,779 $159,000 $403,300 $159,000 Miscellaneous Revenue
(48900) Returned Check Charges $322 $230 $230 $230
(48915) Film Permit Revenue $4,011 $9,000 $9,000 $1,000 (48990) Miscellaneous Revenue $10,550 $15,000 $15,000 $15,000 MISCELLANEOUS REVENUE TOTAL $14,884 $24,230 $24,230 $16,230 Interfund Transfers
(49102) Transfer In - Law Enforcement $27,735 $50,000 $50,000 $50,000 (49205) Transfer In - Gas Tax Fd $1,047,558 $1,475,000 $1,475,000 $1,435,000 (49250) Transfer In - Ab939 $0 $10,000 $10,000 $10,000
(49280) Transfer In - Cops Fund $152,500 $152,500 $152,500 $152,500 (49281) Transfer In - Cleep Fund $8,351 $0 $0 $0
INTERFUND TRANSFERS TOTAL $1,236,144 $1,687,500 $1,687,500 $1,647,500 TOTAL $32,228,625 $32,725,050 $32,581,150 $32,335,151
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REVENUE DESCRIPTIONS
All revenues which, by law, do not have to be placed in a separate fund are deposited in the General Fund.
All general operations of the City are charged to this fund. All expenditures must be made pursuant to appropriations, which lapse annually and at the end of the fiscal year. Unexpended balances are transferred to the unappropriated reserve.
PROPERTY TAXES
Secured - Current Year
Tax levied on secured property pursuant to the revenue and taxation code.
Unsecured - Current Year
Tax levied on all personal property not secured by real property held in title by the same owner. Due to the transitory nature of unsecured property, a tax is levied immediately after assessed values are determined.
Supplemental Roll
Taxes levied when secured property is sold to a new owner. It is calculated as the difference between what the seller paid for property tax and what the new owner is expected to pay prorated from the time of closing escrow until the next property tax bill is prepared by the Assessor.
Prior Year Uncollected
Taxes paid in the current year, which were due in a prior year.
Interest and Penalties
Interest and penalties charged for the late payment of property taxes.
Consultant HdL & Companies provides annual estimates for Secured and Unsecured Property Taxes.
Supplemental and Delinquent Property Taxes are based on the latest 3 year average trend.
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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PROPERTY TAXES
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget (40010) Secured Property Taxes $6,032,979 $6,303,639 $6,303,639 $6,565,175 (40020) Unsecured Property Taxes $235,799 $198,683 $198,683 $206,872 (40030) Supplemental Roll Taxes $147,383 $165,000 $165,000 $165,000 (40040) Prior Year Property Taxes -$34,962 -$11,000 -$11,000 -$11,000 (40060) Interest, Penalties & Delinq $21,968 $20,000 $20,000 $20,000 (40070) Homeowner's Exemption $23,938 $25,000 $25,000 $25,000 (41050) Property Transfer Tax $328,547 $330,000 $330,000 $330,000 TOTAL $6,755,652 $7,031,322 $7,031,322 $7,301,047
OTHER TAXES
Sales and Use Tax
As a result of the Bradley-Burns Local Sales and Use Tax law, 1% of the Sales & Use Tax is to be distributed to the City.
Consultant HdL & Companies provides annual estimates.
Transient Occupancy Tax
These revenues are received on a monthly basis from the hotels in the City. The hotels are required to pay a 14% tax based on the amount of their room rental revenues.
Estimate based on historical trends.
Franchise Fees
Companies are granted special privileges for the continued use of public property, such as city streets.
Such companies usually involve elements of monopoly and may require regulation. The Franchise Fees are the amounts required for the continued granting of these privileges. Franchises currently granted within the City are Electric, Gas, Cable TV, Bus Benches and Waste Hauler.
Estimate based on franchise agreements with each franchisee.
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OTHER TAXES
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget (41010) Sales Tax Revenue $6,467,915 $6,597,000 $6,377,000 $6,413,700 (41020) Transient Occupancy Tax $1,499,045 $1,449,000 $1,449,000 $1,449,000 (41030) Franchise Fees $1,601,005 $1,560,210 $1,590,210 $1,520,890 TOTAL $9,567,964 $9,606,210 $9,416,210 $9,383,590
FINES AND FORFEITURES
Vehicle Code Fines
Amounts derived from traffic citations and fines for violations occurring within the city limits.
Court Fines and Forfeitures
Fines collected by the county courts for city code violations other than traffic, which are shared with Los Angeles County.
Impound Fees
Fines collected upon the release of vehicles, which have been impounded and stored by the Sheriff's Department.
Miscellaneous
Other fines and forfeitures not included above.
Estimate based on historical trends and changes to the City and/or County Fee Schedule.
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FINES & FORFEITURES
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget Fines & Forfeitures $380,423 $370,000 $370,000 $370,000 Miscellaneous Revenue $14,884 $24,230 $24,230 $16,230
TOTAL $395,307 $394,230 $394,230 $386,230
LICENSES AND PERMITS
Building Fees
Building Fees are collected in accordance with the Uniform Building Code. The revenues from these fees are used to cover the cost of providing building inspections to insure compliance with building codes.
Estimate based on anticipated building activity and any changes to the City's Fee Schedule.
Encroachment Permit Fees
These fees are levied to cover costs of inspections for work within the public right-of-way for the construction of new or repair of existing utility facilities and other public improvements such as sidewalks, curb, gutter, asphalt roadway, etc.
Estimate based on anticipated building activity and any changes to the City's Fee Schedule.
Business License Fees
All indivuals and businesses doing work with city limits, whether or not they have a physical structure in the city, are required to have a business license. The basic business license fee is $47.39 and $14.00 per year for renewals. Licenses requiring a one-time zoning clearance are $141.19, and an additional fee of $347.39 per individual requiring a background check. These fees are used to cover the cost of reviewing and issuance of permits, records retention, etc. to ensure that businesses are safe for the public.
Estimate based on historical business license volume.
Certified Access Specialist Program (CASP) Fees
SB 1186 requires that a $4 additional fee is to be paid by any applicant seeking a local business license when it is initially issued or renewed. From January 1, 2018 through December 31, 2023, the City will retain 90% of the fees collected. The purpose of the fee is to increase disability access and compliance with construction related accessibility. Money from the Revenue Source are accounted for in Special Revenue Fund 226 Estimate based on historical business license volume and the State's Fee Schedule.
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LICENSES & PERMITS
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
(48010) Construction Permit Fees $1,008,771 $959,553 $859,553 $805,415 (48020) Plan Check Fees-Bldg/Sfty $589,107 $959,553 $859,553 $805,415 (48160) Building Standards Admin Fee $254 $2,821 $2,821 $500 (48170) SMIP Fees $673 $7,130 $7,130 $800
(48130) Business License Fee $42,275 $37,300 $37,300 $43,000 (48140) Business License - Late Fee $5,283 $4,000 $4,000 $4,800 (48220) Encroachment Permit - Eng $163,512 $119,250 $119,250 $119,250 TOTAL $1,809,873 $2,089,607 $1,889,607 $1,779,180
CURRENT SERVICE CHARGES
Planning and Engineering Fees
These fees are levied to cover costs of plan checks, inspections, etc. which maybe necessary in conjunction with new construction or improvements being made by contractors.
Estimate based on anticipated building activity and any changes to the City's Fee Schedule.
Recreation Fees
These fees are levied to cover the cost of providing recreation programs such as fee classes, Tiny Tot programs, excursions, summer day camp, youth and adult athletics, senior activities and community events.
Estimate based on trending program participation and any changes to the City's Fee Schedule.
Public, Educational and Governmental (PEG) Fees
Fees totaling 1% of gross revenues are remitted to the City by all video service providers with a valid state franchise. These funds may only be used for capital improvements related to the City's operations of its PEG channels. Money from the Revenue Source are accounted for in Special Revenue Fund 270.
Estimate based on historical trends.
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CURRENT SERVICE CHARGES
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
(48100) Planning Fees $207,682 $225,000 $225,000 $215,000 (48200) Plan Check Fees - Engineering $21,631 $121,550 $121,550 $38,000 (48210) Address Change Fee $4,502 $8,250 $8,250 $8,250
(48230) Inspections - Engineering $2,881 $12,150 $12,150 $12,150 (48240) Soils/Misc Engineering Fees $20,129 $23,750 $23,750 $23,750 (48260) Waste Hauler Fees $234,517 $241,500 $243,300 $186,380 (48270) Industrial Waste Fees $58,517 $52,500 $52,500 $52,500 (48300) Special Events $48,430 $18,800 $18,800 $31,600
(48310) Senior Programs $30,065 $50,345 $50,345 $52,500 (48320) Youth Programs $161,281 $175,928 $175,928 $191,425 (48330) Athletic Programs $47,666 $50,920 $50,920 $42,900 (48340) Contract Classes $293,040 $407,500 $407,500 $300,000 TOTAL
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$1,130,342 $1,388,193 $1,389,993 $1,154,455
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INTERGOVERNMENTAL REVENUE
Property Tax In-Lieu of Vehicle License Fee (VLF)
The VLF is a tax imposed by the state on the ownership of registered vehicles. In 2004, the State issued a permanent reduction to the VLF. To offset the reduction to the VLF, the Cities receive additional property tax. This 'property tax in-lieu of VLF' is determined by the change in the gross assessed valuation of taxable properties within the jurisdiction from the prior year. As mentioned, this tax is an additional property tax to the other property tax apportionments. These funds are included in the budget as 'Property Tax InLiue of VLF' revenue.
Property Tax In Lieu of VLF
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget (43020) Property Tax In Lieu of VLF $7,535,939 $7,812,508 $7,812,508 $8,107,449 TOTAL $7,535,939 $7,812,508 $7,812,508 $8,107,449
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Projection prepared by consultant HdL Companies, LLC.
AB2766 - Air Quality Improvement/Pollution Reduction Fees These fees are derived from the imposition of an additional motor vehicle registration fee which shall be used to fund the implementation of air quality management compliance and provisions of the California Clean Air Act of 1988. Money from the Revenue Source are accounted for in Special Revenue Fund 251.
Estimate based on historical trends.
Gas Tax Section 2105
This Section of the Streets and Highways Code provides for the collection and distribution of special gas tax to fund improvements for regional transportation needs. Money from the Revenue Source are accounted for in Special Revenue Fund 205.
Gas Tax Section 2106
Section 2106(a) of the Streets and Highways Code provides that each city shall receive a fixed monthly apportionment of $400; Section 2106(c) provides for distribution on a per capita basis. Money from the Revenue Source are accounted for in Special Revenue Fund 205.
Gas Tax Section 2107
This section provides monthly allocations of 1.315 cents per gallon of gasoline, 1.8 cents per gallon of diesel and 2.59 cents per liquefied petroleum gas (LPG) based on population. Money from the Revenue Source are accounted for in Special Revenue Fund 205.
Gas Tax Section 2107.5
This account represents a fixed amount of revenue received from the state based on population. Money from the Revenue Source are accounted for in Special Revenue Fund 205.
Highway Users Tax Act (HUTA)
This revenue source replaces the Proposition 42 sales tax on gasoline with a franchise tax. It is intended to be revenue neutral to Cities and allow greater flexibility at the State level.
Road Maintenance & Rehabilitation Act of 2017 (SB-1)
This source of revenue was signed into law in April 2017 in order to address the significant multi-modal transportation funding shortfalls statewide. A fuel tax increase began on November 1, 2017. The valuebased transportation fee began on January 1, 2018. The price-based excise tax will be reset on July 1, 2019 and the new zero emissions vehicle fee will begin on July 1, 2020. Money from the Revenue Source are accounted for in Special Revenue Fund 202.
Gas Tax, HUTA and SB-1 estimates are provided by California Local Government Finance Almanac which bases their estimates on State Department of Finance statewide revenue projections.
Measure W
The Safe Clean Water Act (ACW Program) also known as Measure W was approved by the voters in November 2018. The revenue generated from this measure is intended to maximize the ability of local governments to address local storm water and urban runoff challenges and is to be used for water quality improvements within the City. It is estimated that the City will receive $800,000 annually as part of this program. Money from the Revenue Source are accounted for in Special Revenue Fund 201.
Measure M
Approved by the voters on November 6, 2016, this half-cent sales tax increase will fund projects that will improve local streets, repair potholes and improve traffic flow/safety. The City received its first allocation of Measure M funds during FY 2017-18. Money from the Revenue Source are accounted for in Special Revenue Fund 203.
Prop A - Transit Tax
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The City receives twenty-five percent of the 1/2% Prop A Sales tax (approved by voters in 1980). These funds are distributed by the L.A. County Metropolitan Transportation Authority (MTA), and are distributed to Los Angeles County cities on a proportional population basis. The funds are to be used for the development of transit programs within the guidelines established by the MTA. Money from the Revenue Source are accounted for in Special Revenue Fund 206.
Prop C - Transit Tax
The City receives twenty percent of the 1/2% Prop C sales tax (approved by voters in 1990). These funds are distributed by the L.A. County Metropolitan Transportation Authority (MTA), and are distributed to Los Angeles County cities on a proportional population basis. The funds are to be used the improving, expanding and maintaining public transit services. These expenditures must be consistent with the County's Congestion Management Program. Money from the Revenue Source are accounted for in Special Revenue Fund 207.
Measure R - Local Return Funds
Measure R is funded with 1/2 cent sales tax revenues that LA County voters approved in November 2008 to meet the transportation needs of the County. Fifteen percent of this tax is designated for the Local Return program to be used by cities. These funds are to be used for local transportation projects. Money from the Revenue Source are accounted for in Special Revenue Fund 204.
Measure M, Prop A, Prop C and Measure R estimates come from L.A. County Metropolitan Transportation Authority (MTA).
Prop A - Safe Parks Program
Funds transferred to the City as a result of the 1992 and 1996 L.A. County Safe Neighborhood Parks Act.
These funds are to be used to improve, preserve and restore parks and to employ at-risk youth. Projects utilizing the California Conservation Corps are funded through the at-risk youth element of this program.
This program ended in FY 2017-18.
Measure A Neighborhood Parks Act
Approved by the voters in November 2016, this new source of revenue in FY 2018-19 provides funds to improve the quality of life throughout Los Angeles County by preserving and protecting parks, safe places to play, community recreation facilities, beaches, rivers, open spaces and water conservation. Measure A funds provide local funding for parks, recreation, trails, cultural facilities, open space and Veteran and youth programs. Money from the Revenue Source are accounted for in Special Revenue Fund 261.
Annual estimates are received from the Los Angeles County Regional Park and Open Space District.
STATE GRANTS
State TDA
The Transportation Development Act provides this source of funding. Derived from statewide sales tax, and allocated by formula to the County Transportation Commission, allocations are deposited in each regional entity's State Transit Assistance Fund.
Estimate based on historical trends.
SB821 - Bike and Pedestrian Paths
SB821 allows the City to request specifically allocated monies for the purpose of constructing bike and pedestrian paths. Money from the Revenue Source are accounted for in Special Revenue Fund 209.
Estimate based on historical trends.
Habitat Conservation Fund (HFC)
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nature interpretation programs which bring urban residents into park and wildlife areas.
Grant awards vary from year to year so this is based on individual grant criteria.
COUNTY GRANTS
County TDA
The Transportation Development Act provides this source of funding. Derived from state sales tax and allocated by formula to the County Local Transportation Fund, allocations are available to operators for the support of public transportation systems.
Based on estimates from Los Angeles County.
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FEDERAL GRANTS
Community Development Block Grant (CDBG)
The federal government provides funds for metropolitan areas whose population exceeds 50,000. The funds are based upon a federal formula and are to be used only within low and moderate-income census tracts and/or to benefit low and moderate-income persons. Money from the Revenue Source are accounted for in Special Revenue Fund 225.
Based on estimates received from the Community Development Commission of the County of Los Angeles.
Moving Ahead For Progress In The 21st Century (MAP-21)
The Federal Government has created a Federal Surface Transportation Program that allocates funds for various improvements to the nation’s streets and roads. This two year legislation has annual allocations funded primarily by the Highway Account.
Estimate based on historical trends.
Land & Water Conservation Fund (LWCF)
LWCF is a Federal program that conserves irreplaceable lands and improves outdoor recreation opportunities. Funds are administered by the State of California and are allocated to local agencies through competitive grants.
Grant awards vary from year to year so this is based on individual grant criteria.
Recreational Trails Program (RTP)
RTP is a Federal program that provides financial assistance to local agencies for the development of recreational trails, trailheads and trailside facilities. Funds are administered by the State of California and are allocated to local agencies through competitive grants.
Grant awards vary from year to year so this is based on individual grant criteria.
Hazard Mitigation Grant Program
The City received a grant from FEMA, which is administered by the State, in order to update the City's Hazard Mitigation Plan. This plan establishes the City's strategy to implement improvements and programs to lessen community impacts in the event of natural hazard events. Money from the Revenue Source are accounted for in Special Revenue Fund 256.
Grant awards vary from year to year so this is based on individual grant criteria.
OTHER FINANCING SOURCES
Proceeds from Sale of General Fixed Assets
This includes proceeds from the sale of fixed assets (used by governmental funds only).
Damage to City Property
These funds include reimbursement to the City for repairing willful or accidental damage to city property. Generally these are associated with automobile accidents.
Cost Reimbursements
Reimbursements to the City for various expenditures incurred that are reimbursable i.e. legal expenses.
All three of these revenue source estimates are based on historical trends.
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Street Beautification - Developer Paid
Funds received from development projects to be used toward the Diamond Bar Complete Streets improvements as well as other identified capital improvement streetscape or complete streets projects as conditioned by the development projects entitlements. Money from the Revenue Source are accounted for in Special Revenue Fund 245.
Estimate based on anticipated development projects and the associated fees.
OPERATING TRANSFERS IN
Operating Transfers In
Includes monies transferred from one fund to another. Transfers are income to recipient fund.
USE OF MONEY AND PROPERTY
Investments
Inactive City funds are pooled and invested on a continuing basis in certain types of investments that are state approved such as time certificate of deposits, money market accounts, Local Agency Investment Fund, and Federal Agency notes.
The City's investment software produces a projection based on the holdings in the portfolio.
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USE OF MONEY & PROPERTY
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget (48500) Investment Earnings $1,535,150 $1,320,000 $1,320,000 $1,249,000 (48501) Investment Earnings-lease $88,474 $0 $0 $0
(48510) Unrealized Gain/Loss Fmv $606,781 $0 $0 $0
TOTAL $2,230,405 $1,320,000 $1,320,000 $1,249,000
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100 - GENERAL FUND APPROPRIATIONS
GF Appropriations
2023-24 Actual 2024-25 Adopted
Budget 2024-25 Revised Budget 2025-26 ProposedBudget
Personnel Services
(50010) Salaries $6,209,780 $6,860,033 $6,770,034 $7,060,826 (50020) Over Time Wages $17,204 $45,854 $45,854 $46,904 (50030) Part-Time Wages $843,105 $1,003,673 $1,003,673 $962,748 (50040) Classic Member Retiremnt $841,090 $850,572 $850,572 $874,735 (50042) Classic Member Ual Pmts $464,713 $574,499 $574,499 $688,962 (50044) Pepra Member Retiremnt $125,616 $180,823 $180,823 $189,307 (50046) Pepra Member Ual Pmts $0 $8,929 $8,929 $10,138
(50050) City Paid Benefits $102,660 $71,154 $71,154 $71,207 (50052) Worker's Compensation $143,694 $121,101 $121,101 $125,609 (50054) Short/Long Term Disability $27,840 $67,092 $67,092 $68,951 (50056) Medicare Expense $110,226 $110,881 $110,881 $112,747 (50057) Medicare Payable $0 $575 $575 $0
(50060) Benefit Allotment $1,194,210 $1,312,750 $1,312,750 $1,389,577 (50062) Benefits Administration $10,031 $3,000 $3,000 $3,000 (50070) Cell Phone Allowance $2,595 $2,700 $2,700 $0
(50072) Auto Allowance $42,427 $45,123 $45,123 $45,048
(50074) Technology Allowance $19,755 $22,374 $22,374 $25,344 (50075) Performance Pay Incentive $90,000 $90,000 $90,000 $90,000 PERSONNEL SERVICES TOTAL $10,244,946 $11,371,133 $11,281,134 $11,765,103 Supplies
(51200) Operating Supplies $276,182 $337,285 $337,285 $352,950 (51210) Janitorial Supplies $22,264 $30,000 $30,000 $30,000 (51250) Road Maintenance Supplies $157,350 $75,000 $75,000 $70,000 (51300) Small Tools & Equipment $27,059 $77,900 $77,900 $47,850 (51400) Promotional Supplies $27,788 $41,950 $41,950 $39,500 SUPPLIES TOTAL $510,645 $562,135 $562,135 $540,300
Operating Exp
(52100) Photocopying $8,063 $7,500 $7,500 $8,000
(52110) Printing $115,547 $205,550 $205,529 $179,798
(52130) Photography $11,252 $15,500 $8,000 $9,750
(52140) Engraving Services $231 $1,000 $1,000 $1,000
(52160) Advertising $44,975 $75,600 $75,600 $78,350
(52170) Postage $74,708 $87,300 $87,300 $67,400
(52200) Telephone $102,676 $96,900 $96,900 $104,900
(52210) Electric Utility Expenditure $483,623 $508,500 $508,500 $510,500 (52215) Gas Utility Expenditure $20,241 $26,200 $26,200 $24,200 (52220) Water Utility Expenditure $266,272 $331,200 $331,200 $336,200 (52255) Banking Charges $36,360 $47,700 $47,700 $51,700 City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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2023-24 Actual 2024-25 Adopted
Budget 2024-25 Revised Budget 2025-26 ProposedBudget
(52255) Banking Charges $36,360 $47,700 $47,700 $51,700 (52300) Rental/Lease - Equipmnt $66,011 $59,300 $25,800 $27,500 (52302) Rental/Lease - Real Property $92,151 $118,930 $107,930 $128,400 (52304) Rental/Lease - Exhibit Space $996 $8,000 $8,000 $8,000 (52310) Equipment Maintenance $40,028 $73,250 $73,250 $69,000 (52314) Computer Maintenance $506,738 $565,900 $565,900 $598,700 (52320) Maint Of Grounds/Buildings $514,451 $617,100 $667,077 $627,100 (52400) Membership & Dues $124,307 $151,356 $151,356 $152,385 (52405) Publications $2,568 $3,270 $3,292 $3,870
(52410) Meetings $10,851 $20,850 $24,350 $25,800
(52415) Conferences $48,402 $142,750 $139,250 $114,950
(52420) Mileage Reimbursement $611 $2,600 $2,600 $2,250 (52500) Education & Training $9,986 $57,850 $69,350 $52,700 (52505) Employee Tuition Reimbursement $0 $3,000 $3,000 $3,000 (52510) Employment Physicals $19,272 $15,500 $15,500 $15,500 (52515) Miscellaneous Employee Benefit $1,786 $2,500 $2,500 $2,500 (52520) Employee Recognition Program $3,755 $4,000 $4,000 $4,000 (52525) Commissioner Compensation $3,685 $7,850 $7,850 $7,850 (52601) Shop Local Initiative $0 $46,740 $46,740 $49,080 (53500) Criminal Apprehension Reward $0 $2,500 $2,500 $2,500 (53510) Public Safety Outreach $2,943 $22,500 $22,500 $12,500 (53520) Admissions - Youth Activities $11,254 $25,000 $25,000 $21,000 (53530) Elections $560 $55,000 $1,000 $2,000
OPERATING EXP TOTAL $2,624,303 $3,408,696 $3,364,174 $3,302,383 Professional Svcs
(54010) PS - Accounting & Auditing $84,670 $74,350 $74,350 $76,750 (54020) PS - General Legal Services $188,352 $188,500 $238,500 $186,000 (54022) PS - Special Legal Services $0 $0 $45,000 $0
(54024) PS - Special Legal Code Enf $81,761 $50,000 $106,500 $75,000 (54030) PS - Data Processing Services $41,596 $44,500 $44,500 $44,500 (54200) PS - Environmental Services $4,000 $65,000 $65,000 $30,000 (54400) PS - Engineering $93,510 $365,500 $410,500 $130,500 (54410) PS - Traffic $28,951 $115,000 $115,000 $115,000 (54420) PS - Plan Checking $1,544 $103,000 $103,000 $20,000 (54430) PS - Soils/Surveying $17,978 $50,000 $50,000 $20,000 (54440) PS - Inspection $0 $10,300 $10,300 $10,300
(54900) PS - Other Prof Svcs $306,775 $606,380 $720,084 $674,300 PROFESSIONAL SVCS TOTAL $849,137 $1,672,530 $1,982,734 $1,382,350 Contract Services
(55130) CS-Short Term Rental Monitoring $0 $5,500 $5,500 $5,500 (55000) Cs - Contract Services $75,762 $64,700 $128,199 $61,200 (55100) Cs - Building & Safety $611,464 $747,490 $747,490 $620,000 (55110) Cs-Code Enforcement $8,713 $10,000 $10,000 $10,000 (55120) Cs-Property Abatement $0 $10,000 $10,000 $10,000 (55300) Cs - Special Events $240,637 $223,300 $256,800 $258,800 (55305) Cs - Athletic Programs $4,536 $6,000 $6,000 $6,000 (55310) Cs - Senior Programs $28,858 $48,350 $48,350 $48,350 (55315) Cs - Youth Programs $4,343 $13,300 $13,300 $10,000 (55320) Cs - Contract Classes $189,485 $262,000 $262,000 $224,000 (55330) Cs - Security $49,815 $89,050 $89,050 $77,800
(55400) Cs - Sheriff's Department $7,654,143 $8,203,845 $8,203,845 $8,603,590 (55402) Cs-Sheriff - Special Events $183,969 $238,920 $238,920 $232,000 (55404) Cs - Animal Control $453,501 $440,000 $465,000 $556,800 (55406) Cs - Fire Department $7,359 $8,000 $8,000 $8,000 (55408) Cs - Parking Citation Admin $14,003 $32,500 $32,500 $32,500 (55410) Cs - Wild Animal Control $0 $7,500 $7,500 $7,500 (55412) Cs - Crossing Guard Services $251,761 $280,000 $280,000 $289,800 (55505) Cs - Pw Contract Services $519,456 $613,000 $613,000 $632,000 Draft
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2023-24 Actual 2024-25 Adopted
Budget 2024-25 Revised Budget 2025-26 ProposedBudget
(55510) Cs - Street Sweeping $164,012 $210,000 $210,000 $210,000 (55512) Cs - Road Maintenance $678,571 $980,000 $980,000 $898,000 (55522) Cs - Tree Maintenance $359,931 $304,600 $304,600 $378,800 (55528) Cs - Pkwy/Vegetation Control $158,080 $202,500 $202,500 $204,000 (55530) Cs - Right Of Way Clean Up $19,485 $65,000 $65,000 $65,000 (55536) Cs - Traffic Signal Maint $59,924 $94,000 $94,000 $94,000 (55540) Cs - Graffiti Removal $36,900 $36,900 $36,900 $40,000 (55550) Cs - Industrial Waste Services $46,933 $50,000 $50,000 $50,000 CONTRACT SERVICES TOTAL $11,821,641 $13,246,455 $13,368,454 $13,633,640 Capital Outlay Exp
(56100) Capital Outlay Expense $14,845 $5,000 $5,000 $0 (56116) Equipment $66,362 $37,100 $37,100 $65,000
(56120) Furniture & Fixtures Exp $41,148 $17,000 $17,000 $2,000 CAPITAL OUTLAY EXP TOTAL $122,355 $59,100 $59,100 $67,000 Interfund Transfer Out
(59107) Transfer Out - Homelessness
Response Fund $50,000 $50,000 $50,000 $50,000
(59101) Transfer Out - Com Org Fund $8,200 $20,000 $20,000 $20,000 (59102) Transfer Out - Law Enforcement $295,004 $0 $0 $0 (59103) Transfer Out - General Plan Reserve $207,000 $0 $58,000 $0 (59104) Transfer Out - Tech Reserve Fd $100,000 $100,000 $100,000 $100,000 (59105) Transfer Out - OPEB Res Fund $116,000 $40,000 $40,000 $44,000 (59238) Transfer Out - Llad #38 $206,891 $308,477 $308,477 $217,326 (59239) Transfer Out - Llad #39 $42,560 $44,037 $44,037 $45,535 (59241) Transfer Out-Llad #41 $11,298 $11,955 $11,955 $12,314 (59248) Transfer Out - Tres Hermanos $90,330 $100,000 $100,000 $80,000 (59262) Transfer Out - Park Dev Fund $1,204,585 $0 $0 $0 (59301) Transfer Out - Cip Fund $1,325,178 $150,000 $2,252,972 $0 (59401) Transfer Out - Debt Service $715,266 $721,900 $721,900 $729,700 (59501) Transfer Out - Self Insurance $609,380 $580,000 $580,000 $0 (59502) Transfer Out - Vehicle Repl Fund $146,750 $269,000 $269,000 $296,500 (59503) Transfer Out-Computer Equip Fund $0 $0 $53,580 $0 (59504) Transfer Out - Building Fund $1,304,585 $154,200 $154,200 $0 INTERFUND TRANSFER OUT TOTAL $6,433,027 $2,549,569 $4,764,121 $1,595,375 TOTAL $32,606,053 $32,869,618 $35,381,852 $32,286,151
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110 - CITY COUNCIL
OVERVIEW
The City Council is the legislative and policymaking body for the City of Diamond Bar.
Beginning with the November 2022 election, five
Council Members will be elected by district to serve
four-year, overlapping terms of office. The Council
annually elects one of its members to serve as
Mayor. The Mayor presides over all Council
meetings and is the ceremonial head of the City for
official functions.
As Diamond Bar's elected representatives, the City
Council sets policy and establishes quality of
municipal services for the community by
determining service levels and revenue obligations
through the adoption of an annual budget,
authorizing City contracts and expenditures, and
adopting necessary regulatory measures.
Council Members represent the City on various
intergovernmental organizations to achieve
governmental cooperation and advocate for
programs that are consistent with the needs of the
community.
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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BUDGET DETAIL
100110 - City Council
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget Personnel Services
(50010) Salaries $44,760 $49,981 $49,981 $44,761
(50040) Classic Member Retiremnt $1,687 $2,013 $2,013 $1,749 (50042) Classic Member Ual Pmts $1,062 $1,367 $1,367 $1,385 (50044) Pepra Member Retiremnt $1,375 $3,539 $3,539 $2,939 (50046) Pepra Member Ual Pmts $0 $89 $89 $81
(50050) City Paid Benefits $5,322 $4,119 $4,119 $4,119
(50056) Medicare Expense $1,592 $808 $808 $670
(50060) Benefit Allotment $97,187 $105,000 $105,000 $111,000 (50070) Cell Phone Allowance $2,595 $2,700 $2,700 $0
(50072) Auto Allowance $18,000 $18,000 $18,000 $18,000
(50074) Technology Allowance $0 $0 $0 $3,000
PERSONNEL SERVICES TOTAL $173,579 $187,616 $187,616 $187,704 Supplies
(51200) Operating Supplies $0 $250 $250 $250
SUPPLIES TOTAL $0 $250 $250 $250
Operating Exp
(52130) Photography $268 $2,000 $2,000 $500
(52400) Membership & Dues $0 $500 $500 $500
(52410) Meetings $2,135 $2,000 $4,500 $4,000
(52415) Conferences $14,462 $31,500 $29,000 $27,000
OPERATING EXP TOTAL $16,866 $36,000 $36,000 $32,000
TOTAL $190,445 $223,866 $223,866 $219,954
POSITION FUNDING ALLOCATION DETAIL
100110 - City Council
Position Name 2026
Allocated FTE Count
Council Member 5
ALLOCATED FTE COUNT
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120 - CITY ATTORNEY
OVERVIEW
The City Attorney serves as the City's legal
counsel, reviews resolutions, ordinances and
agreements, and advises the City Council and staff
on all legal matters relating to the operation of the
municipal government. This service is provided
through a contract with the law offices of Woodruff
& Smart, APC.
In addition to the general legal services provided by
Woodruff & Smart, APC the City periodically has
the need for legal services related to code
enforcement prosecution which is also provided for
within this Division.
The City may also enlist the services of additional
legal experts as needed to address personnel
issues and to assist with other matters important to
the community.
BUDGET DETAIL
100120 - City Attorney
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget Professional Svcs
(54020) PS - General Legal Services $188,352 $188,500 $238,500 $186,000 (54022) PS - Special Legal Services $0 $0 $45,000 $0
(54024) PS - Special Legal Code Enf $81,761 $50,000 $106,500 $75,000 PROFESSIONAL SVCS TOTAL $270,113 $238,500 $390,000 $261,000 TOTAL $270,113 $238,500 $390,000 $261,000
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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130 - CITY MANAGER
DEPARTMENT OVERVIEW
The City Manager Department budget provides
administrative direction to all operating divisions in
compliance with the City's Municipal Code. This
division is responsible for the execution of Council
policy and the enforcement of all laws and
ordinances.
The City Manager, in concert with the City Council,
establishes policy, provides leadership and
implements efficient and effective services. The
City Manager is the director of all City personnel
and establishes and maintains appropriate controls
to ensure that all operating departments adhere to
Council and legally mandated policies and
regulations. Additionally, the City Manager is
responsible for the development of the City's
annual budget.
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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CITY MANAGER'S OFFICE ORGANIZATIONAL CHART
BUDGET DETAIL
100130 - City Manager
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
Personnel Services
(50010) Salaries $676,922 $625,148 $625,148 $645,357
(50030) Part-Time Wages $33,583 $89,775 $89,775 $89,775 (50040) Classic Member Retiremnt $108,839 $94,242 $94,242 $96,804 (50042) Classic Member Ual Pmts $58,684 $63,862 $63,862 $76,501 (50044) Pepra Member Retiremnt $4,285 $7,427 $7,427 $8,139 (50046) Pepra Member Ual Pmts $0 $371 $371 $440
(50050) City Paid Benefits $9,530 $4,124 $4,124 $4,043
(50052) Worker's Compensation $15,011 $11,567 $11,567 $11,972 (50054) Short/Long Term Disability $2,398 $5,931 $5,931 $6,111 (50056) Medicare Expense $10,655 $10,277 $10,277 $10,538 (50060) Benefit Allotment $89,433 $82,305 $82,305 $85,788 (50072) Auto Allowance $2,250 $1,875 $1,875 $1,800
(50074) Technology Allowance $2,555 $2,064 $2,064 $2,034 PERSONNEL SERVICES TOTAL $1,014,145 $998,968 $998,968 $1,039,302 Supplies
(51200) Operating Supplies $510 $2,000 $2,000 $2,000
(51300) Small Tools & Equipment $0 $1,000 $1,000 $500
SUPPLIES TOTAL $510 $3,000 $3,000 $2,500
Operating Exp
(52110) Printing $2,995 $3,000 $3,000 $4,000
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2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
(52302) Rental/Lease - Real Property $31,870 $35,000 $35,000 $35,000 (52400) Membership & Dues $62,884 $65,410 $65,410 $68,820 (52410) Meetings $4,056 $2,500 $3,500 $3,500
(52415) Conferences $7,329 $20,200 $19,200 $18,200
(52500) Education & Training $138 $10,000 $21,500 $10,000 OPERATING EXP TOTAL $109,271 $136,110 $147,610 $139,520 Professional Svcs
(54900) PS - Other Prof Svcs $53,450 $120,180 $156,890 $150,000 PROFESSIONAL SVCS TOTAL $53,450 $120,180 $156,890 $150,000 TOTAL $1,177,375 $1,258,258 $1,306,468 $1,331,322
POSITION FUNDING ALLOCATION DETAIL
100130 - City Manager's Office
Position Name 2026
Allocated FTE Count
Management Analyst 1
Assistant to the City Manager 0.59
Principal Management Analyst 0.35
City Manager 0.8
Administrative Intern (PT) 1.75
Assistant City Manager 0.6
ALLOCATED FTE COUNT 5.09
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140 - CITY CLERK
DEPARTMENT OVERVIEW
The City Clerk has the statutory duty to record the
official minutes of all City Council meetings. The
division maintains original resolutions and
ordinances, is responsible for the management of
all City records, public hearing notices and for the
maintenance of the municipal code. This position
also acts as the chief election officer for municipal
elections.
Administrative and clerical support to the Council
Members is also provided through the City Clerk’s
office.
CITY CLERK ORGANIZATIONAL CHART
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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BUDGET DETAIL
100140 - City Clerk
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget Personnel Services
(50010) Salaries $263,516 $235,347 $235,347 $245,221
(50020) Over Time Wages $1,308 $2,604 $2,604 $2,604
(50040) Classic Member Retiremnt $49,227 $44,521 $44,521 $46,451 (50042) Classic Member Ual Pmts $23,992 $30,117 $30,117 $36,649 (50044) Pepra Member Retiremnt $171 $0 $0 $0
(50050) City Paid Benefits $4,466 $2,353 $2,353 $2,353
(50052) Worker's Compensation $2,548 $1,985 $1,985 $2,102 (50054) Short/Long Term Disability $1,227 $2,358 $2,358 $2,444 (50056) Medicare Expense $4,213 $3,434 $3,434 $3,558
(50060) Benefit Allotment $47,072 $41,124 $41,124 $43,494 (50072) Auto Allowance $1,440 $1,440 $1,440 $1,440
(50074) Technology Allowance $1,200 $1,200 $1,200 $1,200 PERSONNEL SERVICES TOTAL $400,379 $366,483 $366,483 $387,516 Supplies
(51200) Operating Supplies $14,733 $14,500 $14,500 $14,500 (51300) Small Tools & Equipment $0 $1,000 $1,000 $1,000 (51400) Promotional Supplies $1,508 $5,000 $5,000 $3,000 SUPPLIES TOTAL $16,241 $20,500 $20,500 $18,500
Operating Exp
(52110) Printing $6,991 $7,000 $7,000 $7,000
(52140) Engraving Services $231 $1,000 $1,000 $1,000
(52160) Advertising $2,420 $6,000 $6,000 $6,000
(52170) Postage $13,208 $11,900 $11,900 $12,400
(52310) Equipment Maintenance $255 $700 $700 $700
(52400) Membership & Dues $694 $475 $475 $700
(52405) Publications $499 $420 $420 $420
(52410) Meetings $0 $0 $0 $1,000
(52415) Conferences $1,472 $4,200 $4,200 $1,600
(52420) Mileage Reimbursement $0 $200 $200 $200
(52500) Education & Training $338 $1,100 $1,100 $1,100
(53530) Elections $560 $55,000 $1,000 $2,000
OPERATING EXP TOTAL $26,670 $87,995 $33,995 $34,120
Professional Svcs
(54900) PS - Other Prof Svcs $7,351 $22,350 $24,788 $13,400 PROFESSIONAL SVCS TOTAL $7,351 $22,350 $24,788 $13,400
TOTAL $450,641 $497,328 $445,766 $453,536
POSITION FUNDING ALLOCATION DETAIL
100140 - City Clerk
Position Name 2026
Allocated FTE Count
Administrative Assistant 0.4
City Clerk 1
Administrative Coordinator 0.575
ALLOCATED FTE COUNT 1.975
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150 - ECONOMIC DEVELOPMENT
DIVISION OVERVIEW
The Economic Development division assists in the
development and advancement of the local
business community, and in the general promotion
and marketing of the City of Diamond Bar.
Among the functions of this division is the
facilitation of programs and activities that are
designed to enhance business retention and
business attraction efforts, and provide business
resource assistance for existing and potential
businesses.
The City Manager's Office leads the Economic
Development division with support from the
Community Development Department.
BUDGET DETAIL
100150 - Economic Development
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget Personnel Services
(50010) Salaries $177,141 $211,989 $211,989 $221,616
(50040) Classic Member Retiremnt $30,471 $37,561 $37,561 $39,296 (50042) Classic Member Ual Pmts $17,387 $25,450 $25,450 $31,051 (50044) Pepra Member Retiremnt $234 $691 $691 $787
(50046) Pepra Member Ual Pmts $0 $35 $35 $43
(50050) City Paid Benefits $2,030 $1,386 $1,386 $1,386
(50052) Worker's Compensation $3,624 $3,189 $3,189 $3,366 (50054) Short/Long Term Disability $575 $2,079 $2,079 $2,168 (50056) Medicare Expense $2,673 $3,090 $3,090 $3,219
(50060) Benefit Allotment $20,781 $26,064 $26,064 $27,384 (50072) Auto Allowance $900 $1,200 $1,200 $1,200
(50074) Technology Allowance $730 $750 $750 $750
PERSONNEL SERVICES TOTAL $256,547 $313,484 $313,484 $332,266 Supplies $0 $4,000 $4,000 $4,000
Operating Exp
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget Supplies $0 $4,000 $4,000 $4,000
Operating Exp
(52110) Printing $0 $5,000 $5,000 $5,750
(52160) Advertising $0 $2,500 $2,500 $5,500
(52400) Membership & Dues $6,295 $9,435 $9,435 $9,435
(52405) Publications $1,190 $0 $0 $0
(52410) Meetings $701 $6,000 $6,000 $6,000
(52415) Conferences $4,345 $11,000 $11,000 $11,000
(52500) Education & Training $0 $4,600 $4,600 $4,600
(52601) Shop Local Initiative $0 $46,740 $46,740 $49,080 OPERATING EXP TOTAL $12,531 $85,275 $85,275 $91,365
Professional Svcs
(54900) PS - Other Prof Svcs $33,569 $38,000 $38,000 $39,000 PROFESSIONAL SVCS TOTAL $33,569 $38,000 $38,000 $39,000 Contract Services
(55000) Cs - Contract Services $17,435 $22,000 $22,000 $24,000 CONTRACT SERVICES TOTAL $17,435 $22,000 $22,000 $24,000 TOTAL $320,082 $462,759 $462,759 $490,631
POSITION FUNDING ALLOCATION DETAIL
100150 - Economic Development
Position Name 2026
Allocated FTE Count
Management Analyst 0.1
Community Development Director 0.1
Assistant to the City Manager 0.05
Principal Management Analyst 0.35
City Manager 0.2
Assistant City Manager 0.3
ALLOCATED FTE COUNT 1.1
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210 - FINANCE
DEPARTMENT OVERVIEW
The Finance Department administers the financial
affairs of the City of Diamond Bar. Under the
oversight of the Finance Director, the department
manages the City's revenues, expenditures,
budget, investments, purchasing, accounting,
cashiering, and transit activities.
The Finance Department processes all financial
transactions of the City. Specific activities include
accounts payable, cash receipts, payroll, fixed
assets, banking services, issuance of Metrolink
train and Foothill Transit bus passes, budget
preparation and administration, audits, financial
reporting, issuance and management of City debt
and financial administration of grants.
The Finance Department is also responsible for the
safety, liquidity and maximization of the yields of
the City's financial resources.
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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FINANCE ORGANIZATIONAL CHART
BUDGET DETAIL
100210 - Finance
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget Personnel Services
(50010) Salaries $535,169 $546,398 $546,398 $575,608
(50020) Over Time Wages $1,471 $1,500 $1,500 $1,500
(50040) Classic Member Retiremnt $64,819 $60,480 $60,480 $62,574 (50042) Classic Member Ual Pmts $35,472 $39,887 $39,887 $48,066 (50044) Pepra Member Retiremnt $14,625 $16,781 $16,781 $18,418 (50046) Pepra Member Ual Pmts $0 $838 $838 $996
(50050) City Paid Benefits $9,851 $4,984 $4,984 $4,984
(50052) Worker's Compensation $6,102 $4,403 $4,403 $4,725 (50054) Short/Long Term Disability $2,398 $5,230 $5,230 $5,494 (50056) Medicare Expense $8,151 $7,583 $7,583 $7,965
(50060) Benefit Allotment $97,897 $88,700 $88,700 $93,818 (50072) Auto Allowance $2,925 $2,775 $2,775 $2,775
(50074) Technology Allowance $1,170 $1,110 $1,110 $1,110 PERSONNEL SERVICES TOTAL $780,051 $780,669 $780,669 $828,033 Supplies
(51200) Operating Supplies $1,013 $2,500 $2,500 $2,500
(51300) Small Tools & Equipment $0 $500 $500 $0
SUPPLIES TOTAL $1,013 $3,000 $3,000 $2,500
Operating Exp
(52110) Printing $831 $4,500 $4,500 $3,200
(52160) Advertising $0 $1,600 $1,600 $1,600
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2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget (52255) Banking Charges $5,186 $8,000 $8,000 $6,200
(52310) Equipment Maintenance $0 $750 $750 $0
(52400) Membership & Dues $1,310 $2,825 $2,825 $3,025
(52405) Publications $776 $250 $250 $850
(52410) Meetings $35 $250 $250 $250
(52415) Conferences $3,930 $8,000 $8,000 $9,300
(52420) Mileage Reimbursement $155 $500 $500 $250
(52500) Education & Training $4,971 $4,550 $4,550 $5,900 OPERATING EXP TOTAL $17,195 $31,225 $31,225 $30,575
Professional Svcs
(54010) PS - Accounting & Auditing $84,670 $74,350 $74,350 $76,750 (54900) PS - Other Prof Svcs $24,196 $10,000 $10,000 $10,300 PROFESSIONAL SVCS TOTAL $108,866 $84,350 $84,350 $87,050 TOTAL $907,124 $899,244 $899,244 $948,158
POSITION FUNDING ALLOCATION DETAIL
100210 - Finance
Position Name 2026
Allocated FTE Count
Senior Accounting Technician 1.225
Accounting Technician 0.28
Finance Director 0.925
Finance Supervisor 0.935
Senior Accountant 0.9
ALLOCATED FTE COUNT 4.265
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220 - HUMAN RESOURCES & RISK
MANAGEMENT
OVERVIEW
The Human Resources and Risk Management
Division provides for the management of personnel
services and risk management. Primary functions
include the development, modification and
management of all employee recruitment,
classifications, compensation, education/training,
employee relations, employee safety, worker’s
compensation and general liability claims. The
Human Resources and Risk Management staff also
act in an advisory capacity to the City Executive
team on administrative matters that impact the
workforce.
HUMAN RESOURCES ORGANIZATIONAL CHART
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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BUDGET DETAIL
100220 - Human Resources & Risk Management
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
Personnel Services
(50010) Salaries $237,506 $248,040 $248,040 $264,635
(50040) Classic Member Retiremnt $44,720 $46,801 $46,801 $50,017 (50042) Classic Member Ual Pmts $24,604 $31,664 $31,664 $39,471 (50050) City Paid Benefits $4,633 $4,700 $4,700 $4,700
(50052) Worker's Compensation $2,537 $2,087 $2,087 $2,263 (50054) Short/Long Term Disability $1,107 $2,479 $2,479 $2,632 (50056) Medicare Expense $4,825 $5,044 $5,044 $5,266
(50060) Benefit Allotment $37,118 $41,640 $41,640 $44,040 (50062) Benefits Administration $10,031 $3,000 $3,000 $3,000 (50072) Auto Allowance $1,320 $1,440 $1,440 $1,440
(50074) Technology Allowance $1,100 $1,200 $1,200 $1,200 (50075) Performance Pay Incentive $90,000 $90,000 $90,000 $90,000 PERSONNEL SERVICES TOTAL $459,501 $478,095 $478,095 $508,664 Supplies
(51200) Operating Supplies $1,648 $2,000 $2,000 $2,000
(51300) Small Tools & Equipment $3,030 $8,000 $8,000 $8,000 (51400) Promotional Supplies $1,600 $2,000 $2,000 $2,000 SUPPLIES TOTAL $6,279 $12,000 $12,000 $12,000
Operating Exp
(52110) Printing $0 $500 $479 $500
(52160) Advertising $2,675 $5,000 $5,000 $5,000
(52400) Membership & Dues $4,620 $4,475 $4,475 $4,475
(52405) Publications $100 $500 $522 $500
(52410) Meetings $1,128 $3,500 $3,500 $3,500
(52415) Conferences $0 $2,000 $2,000 $2,000
(52420) Mileage Reimbursement $0 $100 $100 $100
(52500) Education & Training -$2,224 $10,000 $10,000 $10,000 (52505) Employee Tuition Reimbursement $0 $3,000 $3,000 $3,000 (52510) Employment Physicals $19,272 $15,500 $15,500 $15,500 (52515) Miscellaneous Employee Benefit $1,786 $2,500 $2,500 $2,500 (52520) Employee Recognition Program $3,755 $4,000 $4,000 $4,000 OPERATING EXP TOTAL $31,112 $51,075 $51,076 $51,075
Professional Svcs
(54900) PS - Other Prof Svcs $13,969 $17,500 $67,500 $42,500 PROFESSIONAL SVCS TOTAL $13,969 $17,500 $67,500 $42,500 TOTAL $510,861 $558,670 $608,671 $614,239
POSITION FUNDING ALLOCATION DETAIL
100220 - Human Resources & Risk Management
Position Name 2026
Allocated FTE Count
Human Resources & Risk Manager 1
Senior Human Resources Technician 1
ALLOCATED FTE COUNT 2
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230 - INFORMATION SYSTEMS
DEPARTMENT OVERVIEW
The Information Systems Division is responsible for
the management and enhancement of the City’s
information technology including the evaluation,
procurement, implementation, and maintenance of
computer/network systems and software; including
ongoing technical and software support/training to
all the departments of the City. The service areas
consist of: telephone & mobile systems, network
services, application services, desktop services,
digital access controls/cameras, and e-government.
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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INFORMATION SYSTEMS ORGANIZATIONAL CHART
BUDGET DETAIL
100230 - Information Systems
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
Personnel Services
(50010) Salaries $525,433 $552,895 $552,895 $575,591
(50020) Over Time Wages $0 $1,500 $1,500 $1,500
(50040) Classic Member Retiremnt $82,568 $85,914 $85,914 $90,082 (50042) Classic Member Ual Pmts $45,322 $58,178 $58,178 $71,142 (50044) Pepra Member Retiremnt $5,979 $6,224 $6,224 $6,437 (50046) Pepra Member Ual Pmts $0 $310 $310 $347
(50050) City Paid Benefits $7,263 $3,977 $3,977 $3,977
(50052) Worker's Compensation $10,157 $8,191 $8,191 $8,626 (50054) Short/Long Term Disability $2,197 $5,334 $5,334 $5,541 (50056) Medicare Expense $7,614 $8,059 $8,059 $8,359
(50060) Benefit Allotment $72,820 $78,417 $78,417 $82,917 (50072) Auto Allowance $3,000 $2,850 $2,850 $2,850
(50074) Technology Allowance $3,600 $3,390 $3,390 $3,390 PERSONNEL SERVICES TOTAL $765,955 $815,239 $815,239 $860,759 Supplies
(51200) Operating Supplies $16,487 $27,500 $27,500 $28,000 (51300) Small Tools & Equipment $1,200 $1,500 $1,500 $2,500 SUPPLIES TOTAL $17,687 $29,000 $29,000 $30,500
Operating Exp
(52100) Photocopying $8,063 $7,500 $7,500 $8,000
(52200) Telephone $92,320 $86,400 $86,400 $94,400
(52310) Equipment Maintenance $0 $3,300 $3,300 $3,300
(52314) Computer Maintenance $506,738 $565,900 $565,900 $598,700 (52400) Membership & Dues $1,837 $2,200 $2,200 $2,200
(52410) Meetings $83 $1,000 $1,000 $500
(52415) Conferences $1,311 $5,250 $5,250 $6,000
(52420) Mileage Reimbursement $0 $250 $250 $100
(52500) Education & Training $1,245 $12,500 $12,500 $1,500 OPERATING EXP TOTAL $611,597 $684,300 $684,300 $714,700 Professional Svcs
(54030) PS - Data Processing Services $41,596 $44,500 $44,500 $44,500 (54900) PS - Other Prof Svcs $47,183 $57,500 $57,500 $57,500 Draft
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2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
PROFESSIONAL SVCS TOTAL $88,778 $102,000 $102,000 $102,000 Contract Services
(55000) Cs - Contract Services $16,447 $19,200 $19,200 $33,700 CONTRACT SERVICES TOTAL $16,447 $19,200 $19,200 $33,700 Capital Outlay Exp $14,845 $5,000 $5,000 $0
TOTAL $1,515,309 $1,654,739 $1,654,739 $1,741,659
POSITION FUNDING ALLOCATION DETAIL
100230 - Information Systems
Position Name 2026
Allocated FTE Count
Network/Systems Administrator 1.875
Network/Systems Technician 0.925
Information Systems Director 0.95
ALLOCATED FTE COUNT 3.75
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240 - COMMUNITY RELATIONS
OVERVIEW
The Community Relations Division provides an
ongoing program of public information, which is
designed to inform and educate community
residents and business owners about the City’s
activities, programs, and policies. A variety of
methods and materials are utilized to disseminate
information including the City’s monthly Community
Newsletter, which provides current news and
information; the City's web site; the local
government access cable channel; local
advertising; media releases and advisories; special
publications; and community events.
The Community Relations Division is also
responsible for the general marketing and
promotion of the City at the local, regional and
national levels, and provides assistance in support
of economic development activities. The Division is
also engaged in the facilitation of programs that
recognize the efforts of individuals and
organizations that contribute to the enhancement
and general well being of the community.
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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Community Relations Organizational Chart
BUDGET DETAIL
100240 - Community Relations
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
Personnel Services
(50010) Salaries $259,374 $407,355 $407,355 $367,738
(50020) Over Time Wages $2,355 $6,000 $6,000 $6,000
(50040) Classic Member Retiremnt $41,924 $43,283 $43,283 $35,786 (50042) Classic Member Ual Pmts $30,484 $29,299 $29,299 $28,228 (50044) Pepra Member Retiremnt $2,303 $13,696 $13,696 $13,801 (50046) Pepra Member Ual Pmts $0 $684 $684 $746
(50050) City Paid Benefits $3,170 $3,805 $3,805 $3,805
(50052) Worker's Compensation $9,181 $7,480 $7,480 $6,763 (50054) Short/Long Term Disability $1,317 $4,014 $4,014 $3,596 (50056) Medicare Expense $4,030 $5,940 $5,940 $5,334
(50060) Benefit Allotment $41,966 $68,688 $68,688 $72,648 (50072) Auto Allowance $1,188 $1,296 $1,296 $1,296
(50074) Technology Allowance $1,480 $1,500 $1,500 $1,500 PERSONNEL SERVICES TOTAL $398,772 $593,040 $593,040 $547,241 Supplies
(51200) Operating Supplies $7,873 $8,500 $8,500 $21,100 (51300) Small Tools & Equipment $1,721 $1,750 $1,750 $1,200 (51400) Promotional Supplies $24,681 $32,950 $32,950 $32,500 SUPPLIES TOTAL $34,275 $43,200 $43,200 $54,800
Operating Exp
(52110) Printing $76,571 $132,000 $132,000 $111,200
(52130) Photography $10,983 $13,500 $6,000 $9,250
(52160) Advertising $4,984 $15,000 $15,000 $13,250
(52170) Postage $61,500 $75,000 $75,000 $55,000
(52302) Rental/Lease - Real Property $0 $11,000 $0 $13,800 (52400) Membership & Dues $1,634 $2,651 $2,651 $2,540
(52405) Publications $3 $500 $500 $500
(52410) Meetings $16 $250 $250 $1,200
(52415) Conferences $519 $10,900 $10,900 $8,000
(52420) Mileage Reimbursement $0 $150 $150 $200
(52500) Education & Training $968 $1,500 $1,500 $4,500
OPERATING EXP TOTAL $157,179 $262,451 $243,951 $219,440 Draft
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2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
Professional Svcs
(54900) PS - Other Prof Svcs $102,412 $137,150 $137,150 $156,500 PROFESSIONAL SVCS TOTAL $102,412 $137,150 $137,150 $156,500 Contract Services
(55000) Cs - Contract Services $27,829 $23,500 $42,000 $3,500 CONTRACT SERVICES TOTAL $27,829 $23,500 $42,000 $3,500
TOTAL $720,466 $1,059,341 $1,059,341 $981,481
POSITION FUNDING ALLOCATION DETAIL
100240 - Community Relations
Position Name 2026
Allocated FTE Count
Community Relations Coordinator 0.85
Community Relations Manager 0.7
Media Specialist 1.75
ALLOCATED FTE COUNT 3.3
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620 - CIVIC CENTER
OVERVIEW
The Civic Center Division has been established to
account for expenditures related to the operation of
the City Hall building. This includes the budget for
the utilities, maintenance and salaries related to
both City Hall and the County Library.
BUDGET DETAIL
100620 - Civic Center
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget Personnel Services
(50010) Salaries $109,693 $117,075 $117,075 $121,994
(50020) Over Time Wages $675 $2,500 $2,500 $2,500
(50040) Classic Member Retiremnt $12,558 $14,943 $14,943 $15,433 (50042) Classic Member Ual Pmts $7,857 $10,112 $10,112 $12,180 (50044) Pepra Member Retiremnt $3,208 $2,849 $2,849 $3,055 (50046) Pepra Member Ual Pmts $0 $142 $142 $165
(50050) City Paid Benefits $1,448 $1,186 $1,186 $1,163
(50052) Worker's Compensation $3,795 $3,162 $3,162 $3,302 (50054) Short/Long Term Disability $507 $1,149 $1,149 $1,191 (50056) Medicare Expense $1,742 $1,715 $1,715 $1,776
(50060) Benefit Allotment $21,537 $21,906 $21,906 $23,166 (50072) Auto Allowance $222 $222 $222 $222
(50074) Technology Allowance $120 $120 $120 $120
PERSONNEL SERVICES TOTAL $163,362 $177,081 $177,081 $186,267 Supplies
(51200) Operating Supplies $32,928 $51,000 $51,000 $51,000 (51300) Small Tools & Equipment $2,948 $2,000 $2,000 $2,000 SUPPLIES TOTAL $35,876 $53,000 $53,000 $53,000
Operating Exp
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget Operating Exp
(52210) Electric Utility Expenditure $179,169 $200,000 $200,000 $200,000 (52215) Gas Utility Expenditure $3,260 $10,000 $10,000 $10,000 (52220) Water Utility Expenditure $10,287 $10,000 $10,000 $15,000 (52300) Rental/Lease - Equipmnt $0 $2,000 $2,000 $2,000 (52320) Maint Of Grounds/Buildings $236,533 $309,600 $309,600 $319,600 (52400) Membership & Dues $34,747 $45,000 $45,000 $45,000 OPERATING EXP TOTAL $463,995 $576,600 $576,600 $591,600 Professional Svcs $0 $150,000 $150,000 $0
Capital Outlay Exp
(56120) Furniture & Fixtures Exp $41,148 $17,000 $17,000 $2,000 CAPITAL OUTLAY EXP TOTAL $41,148 $17,000 $17,000 $2,000 TOTAL $704,381 $973,681 $973,681 $832,867
POSITION FUNDING ALLOCATION DETAIL
100620 - Civic Center
Position Name 2026
Allocated FTE Count
Public Works Director/City Engineer 0.05
Public Works Manager/Assistant City Engineer 0.05
Senior Maintenance Worker 0.4
Facilities Maintenance Supervisor 0.5
Parks & Maintenance Superintendent 0.05
ALLOCATED FTE COUNT 1.05
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PUBLIC SAFETY
DIVISION OVERVIEW
The City Manager's Office is responsible for the
overall coordination of the City's Public Safety
division, with support from the Public Works
Department. Public Safety subdivisions are
comprised of Law Enforcement (includes Los
Angeles County Sheriff's Dept, Crossing Guard,
and Parking Citations Administration), Emergency
Preparedness, Animal Control, Fire Protection, and
Volunteer Programs.
Below is the combined budget for Public Safety.
Budgeted expenditure detail for each of the
subdivisions are shown on the following pages.
PUBLIC SAFETY DIVISION BUDGET
Public Safety
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
Supplies
(51200) Operating Supplies $19,968 $26,500 $26,500 $28,000 (51300) Small Tools & Equipment $800 $2,000 $2,000 $2,500 SUPPLIES TOTAL $20,768 $28,500 $28,500 $30,500
Operating Exp
(52200) Telephone $10,356 $10,500 $10,500 $10,500
(52210) Electric Utility Expenditure $0 $500 $500 $500
(52300) Rental/Lease - Equipmnt $945 $1,000 $1,000 $1,000 (52302) Rental/Lease - Real Property $400 $400 $400 $400 (52310) Equipment Maintenance $3,395 $6,500 $6,500 $8,000 (52400) Membership & Dues $3,200 $3,700 $3,700 $3,860
(52410) Meetings $1,466 $3,000 $3,000 $3,000
(52500) Education & Training $278 $2,000 $2,000 $2,000
(53500) Criminal Apprehension Reward $0 $2,500 $2,500 $2,500 (53510) Public Safety Outreach $2,943 $22,500 $22,500 $12,500 OPERATING EXP TOTAL $22,983 $52,600 $52,600 $44,260
Professional Svcs
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
Professional Svcs
(54900) PS - Other Prof Svcs $0 $170,000 $170,000 $178,500 PROFESSIONAL SVCS TOTAL $0 $170,000 $170,000 $178,500
Contract Services
(55400) Cs - Sheriff's Department $7,654,143 $8,203,845 $8,203,845 $8,603,590 (55402) Cs-Sheriff - Special Events $168,912 $213,920 $213,920 $212,000 (55404) Cs - Animal Control $453,501 $440,000 $465,000 $556,800 (55406) Cs - Fire Department $7,359 $8,000 $8,000 $8,000 (55408) Cs - Parking Citation Admin $14,003 $32,500 $32,500 $32,500 (55410) Cs - Wild Animal Control $0 $7,500 $7,500 $7,500 (55412) Cs - Crossing Guard Services $251,761 $280,000 $280,000 $289,800 CONTRACT SERVICES TOTAL $8,549,680 $9,185,765 $9,210,765 $9,710,190 TOTAL $8,593,430 $9,436,865 $9,461,865 $9,963,450
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310 - LAW ENFORCEMENT
OVERVIEW
The City of Diamond Bar contracts with the Los
Angeles County Sheriff's Department for law
enforcement services.
General law enforcement provides an assortment
of deputies to provide law enforcement services
including crime prevention and traffic enforcement,
specialized suppression patrols and undercover
operations, neighborhood watch and community
relations, and the general enforcement of laws.
Additionally, the law enforcement budget includes
funds for additional as-needed special operations,
as-needed aero bureau patrols, the City’s
fingerprint program, and funding for the City’s
Report for Reward program.
This division also includes contract services for
crossing guards and the administration of the City's
parking citations. With the passage of AB408, Cities
are now required to issue and collect their own
parking citations. The City is currently under
contract with DataTicket, Inc. for the administration
of parking citations.
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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LOS ANGELES COUNTY SHERIFF'S DEPARTMENT CONTRACT
TYPE OF SERVICE Quantity
General Law Units:
One-Man 56 Hour 10
One-Man 40 Hour 1
One-Man 40 Hour Non-Relief (Special Problems) 5
Community Service Assistant w/Vehicle 1
Special Investigations As Requested
Helicopter Patrol 4 hours per month
Fingerprint Program As Required
BUDGET DETAIL
100310 - Law Enforcement
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
Supplies
(51200) Operating Supplies $2,929 $3,500 $3,500 $4,000
(51300) Small Tools & Equipment $800 $2,000 $2,000 $2,500 SUPPLIES TOTAL $3,729 $5,500 $5,500 $6,500
Operating Exp
(52310) Equipment Maintenance $0 $1,000 $1,000 $2,500
(53500) Criminal Apprehension Reward $0 $2,500 $2,500 $2,500 (53510) Public Safety Outreach $2,943 $15,000 $15,000 $5,000 OPERATING EXP TOTAL $2,943 $18,500 $18,500 $10,000
Professional Svcs $0 $165,000 $165,000 $170,000
Contract Services
(55400) Cs - Sheriff's Department $7,654,143 $8,203,845 $8,203,845 $8,603,590 (55402) Cs-Sheriff - Special Events $168,912 $213,920 $213,920 $212,000 (55408) Cs - Parking Citation Admin $14,003 $32,500 $32,500 $32,500 (55412) Cs - Crossing Guard Services $251,761 $280,000 $280,000 $289,800 CONTRACT SERVICES TOTAL $8,088,820 $8,730,265 $8,730,265 $9,137,890 TOTAL
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$8,095,492 $8,919,265 $8,919,265 $9,324,390
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320 - VOLUNTEER PROGRAM
OVERVIEW
The Community Volunteer Patrol Program was
established in FY 94/95. This program is
coordinated by the Los Angeles County Sheriff's
Department and provides general support to law
enforcement personnel. Diamond Bar Community
Volunteer Patrol members routinely patrol the
community and are responsible for reporting any
suspicious activity and/or problems to the Sheriff's
Department. In addition to their patrol activities,
other assignments performed by the Community
Volunteer Patrol include vacation and business
security checks, park and special event security,
graffiti watch, community relations, and other nonhazardous duties.
BUDGET DETAIL
100320 - Volunteer Patrol
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget Supplies
(51200) Operating Supplies $53 $1,000 $1,000 $1,000
SUPPLIES TOTAL $53 $1,000 $1,000 $1,000
Operating Exp
(52410) Meetings $1,466 $3,000 $3,000 $3,000
OPERATING EXP TOTAL $1,466 $3,000 $3,000 $3,000
TOTAL $1,519 $4,000 $4,000 $4,000
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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330 - FIRE PROTECTION
OVERVIEW
The City is a part of the Consolidated Fire
Protection District. The district provides fire and
emergency medical services. Upon incorporation,
the City became responsible for fire protection
within the City boundaries, therefore the City
assumed wildland fire protection. This has required
additional resources to be used by the
Consolidated Fire Protection District. It is a
responsibility of the City to pay annually for these
added costs.
BUDGET DETAIL
100330 - Fire Protection
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget Contract Services
(55406) Cs - Fire Department $7,359 $8,000 $8,000 $8,000 CONTRACT SERVICES TOTAL $7,359 $8,000 $8,000 $8,000
TOTAL $7,359 $8,000 $8,000 $8,000
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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340 - ANIMAL CONTROL
OVERVIEW
Animal Control provides for the care, protection,
and control of animals that stray from their homes
or are abused by their owners. This service,
currently under contract with the Inland Valley
Humane Society, includes enforcement of leash
laws and the provision of a shelter for homeless
animals.
In addition to the services rendered by the Humane
Society, the City has been called upon to assist in
the control of coyotes within the City. Additional
funding has been included to fund these activities.
BUDGET DETAIL
100340 - Animal Control
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget Operating Exp $0 $7,500 $7,500 $7,500
Contract Services
(55404) Cs - Animal Control $453,501 $440,000 $465,000 $556,800 (55410) Cs - Wild Animal Control $0 $7,500 $7,500 $7,500 CONTRACT SERVICES TOTAL $453,501 $447,500 $472,500 $564,300 TOTAL $453,501 $455,000 $480,000 $571,800
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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350 - EMERGENCY PREPAREDNESS
OVERVIEW
The preservation of life and property is an inherent
responsibility of local, state and federal
governments. The City of Diamond Bar has
prepared several planning and response
documents, which serve as the basis for the City's
emergency organization and emergency
operations.
The primary objective is to enhance the overall
capability of government to respond to
emergencies. This is accomplished by
incorporating the policies, principles, concepts and
procedures contained within the City’s emergency
plans into an efficient organization capable of
responding adequately in the face of any disaster.
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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BUDGET DETAIL
100350 - Emergency Preparedness
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
Supplies
(51200) Operating Supplies $16,985 $22,000 $22,000 $23,000 SUPPLIES TOTAL $16,985 $22,000 $22,000 $23,000
Operating Exp
(52200) Telephone $10,356 $10,500 $10,500 $10,500
(52210) Electric Utility Expenditure $0 $500 $500 $500
(52300) Rental/Lease - Equipmnt $945 $1,000 $1,000 $1,000 (52302) Rental/Lease - Real Property $400 $400 $400 $400 (52310) Equipment Maintenance $3,395 $5,500 $5,500 $5,500 (52400) Membership & Dues $3,200 $3,700 $3,700 $3,860
(52500) Education & Training $278 $2,000 $2,000 $2,000
OPERATING EXP TOTAL $18,574 $23,600 $23,600 $23,760
Professional Svcs
(54900) PS - Other Prof Svcs $0 $5,000 $5,000 $8,500
PROFESSIONAL SVCS TOTAL $0 $5,000 $5,000 $8,500
TOTAL $35,559 $50,600 $50,600 $55,260
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COMMUNITY DEVELOPMENT
DEPARTMENT OVERVIEW
The Community Development Department is
comprised of three Divisions: Planning, Building
and Safety, Neighborhood Improvement. The
Department implements regulations and policies
intended to foster the orderly growth and well-being
of the community. With a strong emphasis on
upholding construction standards and preserving
the quality of life for residents and businesses, the
department is dedicated to shaping Diamond Bar's
future as set forth in the General Plan. In addition to planning, permit services and code enforcement
functions, the Department also oversees business
licensing and manages the Community
Development Block Grant (CDBG) program.
Below is the combined budget for the department.
Budgeted expenditure details for each division is
shown in the following pages.
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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COMMUNITY DEVELOPMENT ORGANIZATIONAL CHART
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COMMUNITY DEVELOPMENT DEPARTMENT BUDGET
Community Development Department Summary
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget Personnel Services $1,620,694 $1,788,916 $1,788,916 $1,827,782 Supplies $3,521 $4,400 $4,400 $4,600
Operating Exp $52,165 $79,430 $79,430 $76,695
Professional Svcs $4,025 $5,000 $5,000 $0
Contract Services $657,077 $809,890 $809,890 $685,500
TOTAL $2,337,482 $2,687,636 $2,687,636 $2,594,577
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410 - PLANNING
DIVISION OVERVIEW
The Planning Division is responsible for the
functions related to current and long-term
(“advance”) planning, and administers the
Community Development Block Grant Program.
The Planning Division prepares and updates the
City’s General Plan to guide Diamond Bar’s longterm growth and preservation of the community’s quality of life. The Division administers and updates
the zoning and subdivision ordinances, which are
the primary tools used to implement the General
Plans land use and development goals, objectives
and policies. The planners provide information and
assistance to the public by explaining the City’s
zoning regulations, and reviewing all land use,
development and business license applications,
and performing inspections to ensure compliance
with regulations and conditions of approval. For
projects requiring Planning Commission and City
Council review, the Planning Division serves as
those bodies’ technical staff, and provides
recommendations based on analysis of
environmental, land use compatibility and design
factors.
The Planning Division also supports the economic
development efforts of the City. It updates and
maintains records for the general public and
coordinates projects and programs with other
governmental agencies.
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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BUDGET DETAIL
100410 - Planning
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
Personnel Services
(50010) Salaries $562,150 $597,797 $597,797 $585,841
(50020) Over Time Wages $615 $5,000 $5,000 $5,000
(50040) Classic Member Retiremnt $82,457 $88,725 $88,725 $92,902 (50042) Classic Member Ual Pmts $45,348 $60,052 $60,052 $73,335 (50044) Pepra Member Retiremnt $8,249 $9,220 $9,220 $6,644 (50046) Pepra Member Ual Pmts $0 $461 $461 $358
(50050) City Paid Benefits $6,822 $5,179 $5,179 $4,713
(50052) Worker's Compensation $12,869 $10,571 $10,571 $10,350 (50054) Short/Long Term Disability $2,513 $5,861 $5,861 $5,712 (50056) Medicare Expense $8,546 $8,723 $8,723 $8,507
(50060) Benefit Allotment $85,467 $91,356 $91,356 $96,636 (50072) Auto Allowance $3,060 $2,940 $2,940 $2,940
(50074) Technology Allowance $1,900 $1,800 $1,800 $1,800 PERSONNEL SERVICES TOTAL $819,997 $887,685 $887,685 $894,738 Supplies
(51200) Operating Supplies $2,029 $1,200 $1,200 $1,200
SUPPLIES TOTAL $2,029 $1,200 $1,200 $1,200
Operating Exp
(52160) Advertising $1,943 $4,000 $4,000 $3,000
(52170) Postage $0 $400 $400 $0
(52400) Membership & Dues $1,942 $4,300 $4,300 $2,000
(52410) Meetings $145 $200 $200 $400
(52415) Conferences $2,516 $10,800 $10,800 $2,600
(52420) Mileage Reimbursement $0 $300 $300 $300
(52500) Education & Training $0 $600 $600 $600
(52525) Commissioner Compensation $1,885 $5,000 $5,000 $5,000 OPERATING EXP TOTAL $8,432 $25,600 $25,600 $13,900
Professional Svcs
(54200) PS - Environmental Services $4,000 $5,000 $5,000 $0 (54900) PS - Other Prof Svcs $25 $0 $0 $0
PROFESSIONAL SVCS TOTAL $4,025 $5,000 $5,000 $0
TOTAL $834,483 $919,485 $919,485 $909,838
POSITION FUNDING ALLOCATION DETAIL
100410 - Planning
Position Name 2026
Allocated FTE Count
Associate Planner 1
Senior Planner 1
Community Development Director 0.5
Planning Manager 1
Administrative Coordinator 0.9
ALLOCATED FTE COUNT 4.4
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420 - BUILDING & SAFETY
DIVISION OVERVIEW
The Building and Safety Division is responsible for
the protection of public health and safety through
the enforcement of Building Codes and other
related codes. This Division provides for Building
and Safety plan check, permit issuance, and
inspection services. Much of the plan check and
inspections are provided through contract services.
BUDGET DETAIL
100420 - Building & Safety
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
Personnel Services
(50010) Salaries $262,223 $283,833 $283,833 $288,864
(50020) Over Time Wages $546 $250 $250 $250
(50040) Classic Member Retiremnt $22,897 $24,168 $24,168 $24,930 (50042) Classic Member Ual Pmts $12,606 $16,223 $16,223 $19,521 (50044) Pepra Member Retiremnt $10,686 $12,348 $12,348 $12,472 (50046) Pepra Member Ual Pmts $0 $615 $615 $672
(50050) City Paid Benefits $5,570 $3,534 $3,534 $3,534
(50052) Worker's Compensation $3,290 $2,731 $2,731 $2,817 (50054) Short/Long Term Disability $1,259 $2,815 $2,815 $2,845 (50056) Medicare Expense $3,965 $4,147 $4,147 $4,190
(50060) Benefit Allotment $59,464 $65,070 $65,070 $68,850 (50072) Auto Allowance $450 $450 $450 $450
(50074) Technology Allowance $180 $180 $180 $180
PERSONNEL SERVICES TOTAL $383,136 $416,364 $416,364 $429,575 Supplies
(51200) Operating Supplies $274 $1,200 $1,200 $1,200
SUPPLIES TOTAL $274 $1,200 $1,200 $1,200
Operating Exp
(52255) Banking Charges $29,026 $37,200 $37,200 $43,000 (52302) Rental/Lease - Real Property $9,300 $10,080 $10,080 $11,200 City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
(52302) Rental/Lease - Real Property $9,300 $10,080 $10,080 $11,200 (52500) Education & Training $86 $900 $900 $900
OPERATING EXP TOTAL $38,412 $48,180 $48,180 $55,100
Contract Services
(55100) Cs - Building & Safety $611,464 $747,490 $747,490 $620,000 CONTRACT SERVICES TOTAL $611,464 $747,490 $747,490 $620,000 TOTAL $1,033,286 $1,213,234 $1,213,234 $1,105,875
POSITION FUNDING ALLOCATION DETAIL
100420 - Building & Safety
Position Name 2026
Allocated FTE Count
Permit Services Coordinator 1
Community Development Director 0.15
Permit Technician 2
ALLOCATED FTE COUNT 3.15
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430 - NEIGHBORHOOD IMPROVEMENT
DIVISION OVERVIEW
The City’s Neighborhood Improvement Officers
work proactively to investigate Municipal Code
violations and in response to complaints filed by
concerned residents, business operators or
property owners. The Diamond Bar Municipal Code
is based on high standards set by the residents and
business owners to ensure an attractive and wellmaintained community. It is the responsibility of the Neighborhood Improvement Officers to make sure
the community conforms to the standards set by
the code.
BUDGET DETAIL
100430 - Neighborhood Improvement
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
Personnel Services
(50010) Salaries $293,964 $342,145 $342,145 $352,650
(50020) Over Time Wages $116 $5,000 $5,000 $5,000
(50040) Classic Member Retiremnt $14,805 $16,529 $16,529 $17,073 (50042) Classic Member Ual Pmts $8,466 $11,186 $11,186 $13,475 (50044) Pepra Member Retiremnt $16,559 $20,207 $20,207 $20,915 (50046) Pepra Member Ual Pmts $0 $1,008 $1,008 $1,130
(50050) City Paid Benefits $5,101 $3,783 $3,783 $3,783
(50052) Worker's Compensation $7,868 $6,318 $6,318 $6,529 (50054) Short/Long Term Disability $1,435 $3,411 $3,411 $3,494 (50056) Medicare Expense $5,128 $4,996 $4,996 $5,116
(50060) Benefit Allotment $63,070 $69,234 $69,234 $73,254 (50072) Auto Allowance $750 $750 $750 $750
(50074) Technology Allowance $300 $300 $300 $300
PERSONNEL SERVICES TOTAL $417,561 $484,867 $484,867 $503,469 Supplies
(51200) Operating Supplies $1,218 $1,000 $1,000 $1,200
(51300) Small Tools & Equipment $0 $1,000 $1,000 $1,000 SUPPLIES TOTAL $1,218 $2,000 $2,000 $2,200
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
SUPPLIES TOTAL $1,218 $2,000 $2,000 $2,200
Operating Exp
(52110) Printing $1,040 $1,600 $1,600 $1,600
(52400) Membership & Dues $460 $800 $800 $945
(52410) Meetings $0 $150 $150 $450
(52415) Conferences $3,464 $2,400 $2,400 $4,000
(52420) Mileage Reimbursement $0 $100 $100 $100
(52500) Education & Training $357 $600 $600 $600
OPERATING EXP TOTAL $5,321 $5,650 $5,650 $7,695
Contract Services
(55130) CS-Short Term Rental Monitoring $0 $5,500 $5,500 $5,500 (55110) Cs-Code Enforcement $8,713 $10,000 $10,000 $10,000 (55120) Cs-Property Abatement $0 $10,000 $10,000 $10,000 (55540) Cs - Graffiti Removal $36,900 $36,900 $36,900 $40,000 CONTRACT SERVICES TOTAL $45,613 $62,400 $62,400 $65,500 TOTAL $469,713 $554,917 $554,917 $578,864
POSITION FUNDING ALLOCATION DETAIL
100430 - Neighborhood Improvement
Position Name 2026
Allocated FTE Count
Administrative Assistant 0.3
Neighborhood Improvement Officer 0.9
Senior Neighborhood Improvement Officer 1.8
Community Development Director 0.25
Administrative Coordinator 0.1
ALLOCATED FTE COUNT 3.35
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PARKS & RECREATION
OVERVIEW
The Parks & Recreation Department administers
the recreation program which includes activities
and events that strengthen the community's fabric,
health and well-being, economic base, and security.
This includes community events, enrichment
programs, athletics, excursions, activities, and
facilities for residents of all ages.
Diamond Bar residents have long valued
neighborhood, community and regional parks, and
open natural spaces where they can relax, walk,
meditate, play, enjoy family time, and seek renewal.
Below is the combined budget for the Parks &
Recreation department which includes
expenditures for Recreation Programs and the
Diamond Bar Center. These divisions are also
separately shown on the following pages.
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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PARKS & RECREATION ORGANIZATIONAL CHART
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PARKS & RECREATION DEPARTMENT BUDGET
Parks & Rec Department Summary
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget Personnel Services $2,435,939 $2,875,549 $2,875,549 $2,944,890 Supplies $165,571 $213,085 $213,085 $185,950
Operating Exp $409,780 $538,550 $505,050 $490,948
Professional Svcs $21,390 $29,700 $54,256 $22,600
Contract Services $681,685 $870,000 $903,500 $854,450
Capital Outlay Exp $36,714 $0 $0 $25,000
TOTAL $3,751,079 $4,526,884 $4,551,440 $4,523,838
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510 - DIAMOND BAR CENTER
OVERVIEW
The extraordinary Diamond Bar Center, located in
picturesque Summitridge Park, is owned and
operated by the City of Diamond Bar. The Center
features impressive banquet and meeting rooms
with breathtaking views of the San Gabriel Valley.
The 22,500 square foot facility is the perfect setting
for wedding receptions, formal dinner gatherings,
corporate seminars, training or meetings, and a
multitude of other community events. Designed in
the modern Craftsman style architecture theme, the
Center is equipped with state-of-the-art multimedia
capabilities and a full catering kitchen. Colorful
gardens, a meandering stream and look-out points
enjoy the beautiful vistas that surround the Center
to make this exceptional facility the perfect choice
for your next special event.
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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BUDGET DETAIL
100510 - Diamond Bar Center
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
Personnel Services
(50010) Salaries $344,846 $365,634 $365,634 $384,813
(50020) Over Time Wages $1,060 $2,000 $2,000 $2,000
(50030) Part-Time Wages $448,305 $435,000 $435,000 $450,000 (50040) Classic Member Retiremnt $41,134 $46,266 $46,266 $47,814 (50042) Classic Member Ual Pmts $23,814 $31,290 $31,290 $37,714 (50044) Pepra Member Retiremnt $9,203 $8,856 $8,856 $9,802 (50046) Pepra Member Ual Pmts $0 $441 $441 $528
(50050) City Paid Benefits $4,875 $3,625 $3,625 $3,601
(50052) Worker's Compensation $11,245 $8,383 $8,383 $8,828 (50054) Short/Long Term Disability $1,690 $3,557 $3,557 $3,728 (50056) Medicare Expense $12,068 $10,642 $10,642 $10,890 (50060) Benefit Allotment $78,600 $65,103 $65,103 $68,853 (50072) Auto Allowance $1,722 $3,444 $3,444 $3,444
(50074) Technology Allowance $1,050 $2,100 $2,100 $2,100 PERSONNEL SERVICES TOTAL $979,611 $986,341 $986,341 $1,034,115 Supplies
(51200) Operating Supplies $13,956 $14,400 $14,400 $14,400 (51210) Janitorial Supplies $22,264 $30,000 $30,000 $30,000 (51300) Small Tools & Equipment $3,038 $32,500 $32,500 $2,500 SUPPLIES TOTAL $39,258 $76,900 $76,900 $46,900
Operating Exp
(52110) Printing $2,955 $16,000 $16,000 $13,000
(52160) Advertising $31,457 $32,500 $32,500 $36,500
(52210) Electric Utility Expenditure $104,108 $120,000 $120,000 $120,000 (52215) Gas Utility Expenditure $15,335 $11,000 $11,000 $9,000 (52220) Water Utility Expenditure $5,922 $6,500 $6,500 $6,500 (52300) Rental/Lease - Equipmnt $0 $2,000 $2,000 $2,000 (52304) Rental/Lease - Exhibit Space $996 $8,000 $8,000 $8,000 (52310) Equipment Maintenance $36,152 $56,000 $56,000 $51,000 (52320) Maint Of Grounds/Buildings $51,938 $92,000 $92,000 $92,000 (52415) Conferences $1,892 $3,000 $3,000 $3,250
OPERATING EXP TOTAL $250,756 $347,000 $347,000 $341,250 Professional Svcs
(54900) PS - Other Prof Svcs $17,629 $23,475 $23,475 $21,850 PROFESSIONAL SVCS TOTAL $17,629 $23,475 $23,475 $21,850 Contract Services
(55300) Cs - Special Events $1,767 $6,500 $6,500 $7,000 (55330) Cs - Security $47,052 $86,000 $86,000 $75,000
(55505) Cs - Pw Contract Services $148,955 $203,000 $203,000 $209,500 CONTRACT SERVICES TOTAL $197,774 $295,500 $295,500 $291,500 Capital Outlay Exp
(56116) Equipment $36,714 $0 $0 $25,000
CAPITAL OUTLAY EXP TOTAL $36,714 $0 $0 $25,000
TOTAL $1,521,742 $1,729,216 $1,729,216 $1,760,615
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POSITION ALLOCATION FUNDING DETAIL
100510 - Diamond Bar Center
Position Name 2026
Allocated FTE Count
Parks & Maintenance Superintendent 0.05
Recreation Coordinator 0.25
Parks & Recreation Director 0.5
Public Works Manager/Assistant City Engineer 0.05
Recreation Superintendent 0.25
Facilities Maintenance Supervisor 0.475
Public Works Director/City Engineer 0.05
Recreation Supervisor 0.3
Recreation Coordinator-Seniors 0.55
Recreation Coordinator-DBC 0.25
Senior Maintenance Worker 0.4
ALLOCATED FTE COUNT 3.125
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520 - RECREATION
OVERVIEW
The Parks and Recreation Department administers
the recreation program which inclues activities and
events that strengthen the community's fabric,
health and well-being, economic base, and security.
This includes community events, enrichment
programs, athletics, excursions, activities, and
facilities for residents of all ages.
Diamond Bar residents have long valued
neighborhood, community and regional parks, and
open natural spaces where they can relax, walk,
meditate, play, enjoy family time, and seek renewal.
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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BUDGET DETAIL
100520 - Recreation
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
Personnel Services
(50010) Salaries $703,184 $930,252 $930,252 $967,298
(50020) Over Time Wages $2,658 $6,000 $6,000 $7,050
(50030) Part-Time Wages $359,547 $462,050 $462,050 $406,125 (50040) Classic Member Retiremnt $92,115 $98,281 $98,281 $101,079 (50042) Classic Member Ual Pmts $51,334 $66,437 $66,437 $79,689 (50044) Pepra Member Retiremnt $18,642 $35,424 $35,424 $38,326 (50046) Pepra Member Ual Pmts $0 $1,761 $1,761 $2,063
(50050) City Paid Benefits $10,480 $12,264 $12,264 $12,541 (50052) Worker's Compensation $21,174 $20,769 $20,769 $21,875 (50054) Short/Long Term Disability $3,638 $9,630 $9,630 $10,053 (50056) Medicare Expense $16,667 $16,520 $16,520 $16,520 (50060) Benefit Allotment $173,368 $222,680 $222,680 $241,016 (50072) Auto Allowance $1,500 $3,000 $3,000 $3,000
(50074) Technology Allowance $2,020 $4,140 $4,140 $4,140 PERSONNEL SERVICES TOTAL $1,456,328 $1,889,208 $1,889,208 $1,910,775 Supplies
(51200) Operating Supplies $126,313 $126,035 $126,035 $128,900 (51300) Small Tools & Equipment $0 $10,150 $10,150 $10,150 SUPPLIES TOTAL $126,313 $136,185 $136,185 $139,050
Operating Exp
(52110) Printing $24,163 $33,450 $33,450 $31,548
(52160) Advertising $845 $5,000 $5,000 $6,000
(52255) Banking Charges $2,148 $2,500 $2,500 $2,500
(52300) Rental/Lease - Equipmnt $56,669 $36,800 $3,300 $0 (52302) Rental/Lease - Real Property $50,581 $62,450 $62,450 $68,000 (52400) Membership & Dues $3,005 $4,750 $4,750 $4,050
(52405) Publications $0 $100 $100 $100
(52410) Meetings $210 $1,000 $1,000 $1,000
(52415) Conferences $5,840 $14,000 $14,000 $7,500
(52420) Mileage Reimbursement $456 $500 $500 $500
(52500) Education & Training $2,998 $4,500 $4,500 $6,000 (52525) Commissioner Compensation $855 $1,500 $1,500 $1,500 (53520) Admissions - Youth Activities $11,254 $25,000 $25,000 $21,000 OPERATING EXP TOTAL $159,024 $191,550 $158,050 $149,698 Professional Svcs
(54900) PS - Other Prof Svcs $3,761 $6,225 $30,781 $750 PROFESSIONAL SVCS TOTAL $3,761 $6,225 $30,781 $750
Contract Services
(55300) Cs - Special Events $238,870 $216,800 $250,300 $251,800 (55305) Cs - Athletic Programs $4,536 $6,000 $6,000 $6,000 (55310) Cs - Senior Programs $28,858 $48,350 $48,350 $48,350 (55315) Cs - Youth Programs $4,343 $13,300 $13,300 $10,000 (55320) Cs - Contract Classes $189,485 $262,000 $262,000 $224,000 (55330) Cs - Security $2,762 $3,050 $3,050 $2,800
(55402) Cs-Sheriff - Special Events $15,057 $25,000 $25,000 $20,000 CONTRACT SERVICES TOTAL $483,911 $574,500 $608,000 $562,950 TOTAL $2,229,337 $2,797,668 $2,822,224 $2,763,223
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POSITION ALLOCATION FUNDING DETAIL
100520 - Recreation
Position Name 2026
Allocated FTE Count
PreSchool Teacher PT (30 hr/wk) 0.75
Recreation Coordinator 2.75
Parks & Recreation Director 0.5
Recreation Coordinator-Sports 1
Recreation Superintendent 0.75
Recreation Supervisor 1.7
Recreation Coordinator-DBC2 1
Recreation Coordinator-Seniors 0.18
Recreation Coordinator-DBC 0.75
Senior Maintenance Worker 0.5
Administrative Coordinator 1.1
ALLOCATED FTE COUNT 10.98
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PUBLIC WORKS
DEPARTMENT OVERVIEW
The Public Works Department is committed to
providing for the efficient operation of public works
systems and programs. The vital services include:
planning, designing, constructing, and monitoring
the City’s roadways and sidewalk infrastructure as
well as sewer and storm drain systems; overseeing
traffic management/control systems and traffic
signal timing programs; maintaining and repairing
all City buildings and fleet of vehicles and
equipment; maintaining public parks/public property
and Landscape Assessment Districts’ medians,
parkways, mini parks, slopes, and open space;
managing the engineering design and construction
of the City’s robust capital improvements program;
reviewing/planning and permitting land
development activities and subdivisions; and
managing environmental programs such as the
National Pollutant Discharge Elimination System
(NPDES).
The Department budget consists of Public Works
Administration, Engineering, Road Maintenance,
Parks and Facilities Maintenance, and Landscape
Maintenance. Public Works is also actively involved
in representing community’s interests on significant
regional issues, such as storm water and
transportation.
Below is the combined budget for the Public Works
department which includes expenditures for Public
Works Administration, Engineering, Civic Center,
Parks & Facilities Maintenance, Landscape
Maintenance, and Road Maintenance divisions.
These divisions are also separately shown on the
following pages.
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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PUBLIC WORKS ORGANIZATIONAL CHART
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PUBLIC WORKS DEPARTMENT BUDGET
Public Works Department Summary
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget Personnel Services $1,939,385 $2,173,074 $2,083,075 $2,300,946 Supplies $244,781 $201,200 $201,200 $194,200
Operating Exp $1,156,955 $1,363,685 $1,413,662 $1,377,685 Professional Svcs $145,214 $707,800 $752,800 $329,800
Contract Services $1,871,488 $2,316,100 $2,361,099 $2,322,300 Capital Outlay Exp $70,796 $54,100 $54,100 $42,000
TOTAL $5,428,619 $6,815,959 $6,865,936 $6,566,931
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610 - PUBLIC WORKS ADMINISTRATION
DIVISION OVERVIEW
The Public Works Department is committed to
providing for the efficient operation of public works
systems and programs. The vital services include:
planning, designing, constructing, and monitoring
the City’s roadways and sidewalk infrastructure as
well as sewer and storm drain systems; overseeing
traffic management/control systems and traffic
signal timing programs; maintaining and repairing
all City buildings and fleet of vehicles and
equipment; maintaining public parks/public property
and Landscape Assessment Districts’ medians,
parkways, mini parks, slopes, and open space;
managing the engineering design and construction
of the City’s robust capital improvements program;
reviewing/planning and permitting land
development activities and subdivisions; and
managing environmental programs such as the
National Pollutant Discharge Elimination System
(NPDES).
The Department budget consists of Public Works
Administration, Engineering, Road Maintenance,
Parks and Facilities Maintenance, and Landscape
Maintenance. Public Works is also actively involved
in representing community’s interests on significant
regional issues, such as storm water and
transportation.
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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BUDGET DETAIL
100610 - Public Works Administration
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
Personnel Services
(50010) Salaries $402,603 $361,703 $346,703 $374,116
(50020) Over Time Wages $919 $500 $500 $500
(50040) Classic Member Retiremnt $55,439 $47,299 $47,299 $49,127 (50042) Classic Member Ual Pmts $21,826 $32,014 $32,014 $38,780 (50044) Pepra Member Retiremnt $7,621 $8,483 $8,483 $8,801 (50046) Pepra Member Ual Pmts $0 $425 $425 $477
(50050) City Paid Benefits $6,954 $3,063 $3,063 $2,842
(50052) Worker's Compensation $7,967 $6,453 $6,453 $6,717 (50054) Short/Long Term Disability $1,758 $3,575 $3,575 $3,682 (50056) Medicare Expense $5,981 $5,284 $5,284 $5,439
(50060) Benefit Allotment $57,476 $53,490 $53,490 $56,580 (50072) Auto Allowance $2,368 $2,109 $2,109 $2,109
(50074) Technology Allowance $1,455 $1,800 $1,800 $1,800 PERSONNEL SERVICES TOTAL $572,366 $526,198 $511,198 $550,970 Supplies
(51200) Operating Supplies $4,653 $6,000 $6,000 $6,000
(51300) Small Tools & Equipment $308 $1,500 $1,500 $1,500 SUPPLIES TOTAL $4,960 $7,500 $7,500 $7,500
Operating Exp
(52110) Printing $0 $2,500 $2,500 $2,000
(52160) Advertising $651 $4,000 $4,000 $1,500
(52400) Membership & Dues $930 $3,385 $3,385 $3,385
(52405) Publications $0 $1,500 $1,500 $1,500
(52410) Meetings $875 $1,000 $1,000 $1,000
(52415) Conferences $21 $14,500 $14,500 $9,500
(52420) Mileage Reimbursement $0 $500 $500 $500
(52500) Education & Training $830 $5,000 $5,000 $5,000
(52525) Commissioner Compensation $945 $1,350 $1,350 $1,350 OPERATING EXP TOTAL $4,252 $33,735 $33,735 $25,735
Professional Svcs
(54200) PS - Environmental Services $0 $60,000 $60,000 $30,000 (54400) PS - Engineering $9,089 $0 $45,000 $0
(54900) PS - Other Prof Svcs $3,231 $4,000 $4,000 $4,000 PROFESSIONAL SVCS TOTAL $12,320 $64,000 $109,000 $34,000 Contract Services
(55550) Cs - Industrial Waste Services $46,933 $50,000 $50,000 $50,000 CONTRACT SERVICES TOTAL $46,933 $50,000 $50,000 $50,000 TOTAL $640,831 $681,433 $711,433 $668,205
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POSITION ALLOCATION FUNDING DETAIL
100610 - Public Works Administration
Position Name 2026
Allocated FTE Count
Public Works Manager/Assistant City Engineer 0.475
Engineering Technician 0.3
Associate Engineer 0.5
Senior Public Works Inspector 0.15
Public Works Director/City Engineer 0.475
Administrative Coordinator 0.675
ALLOCATED FTE COUNT 2.575
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615 - ENGINEERING
DIVISION OVERVIEW
The Public Works Department is committed to
providing for the efficient operation of public works
systems and programs. The vital services include:
planning, designing, constructing, and monitoring
the City’s roadways and sidewalk infrastructure as
well as sewer and storm drain systems; overseeing
traffic management/control systems and traffic
signal timing programs; maintaining and repairing
all City buildings and fleet of vehicles and
equipment; maintaining public parks/public property
and Landscape Assessment Districts’ medians,
parkways, mini parks, slopes, and open space;
managing the engineering design and construction
of the City’s robust capital improvements program;
reviewing/planning and permitting land
development activities and subdivisions; and
managing environmental programs such as the
National Pollutant Discharge Elimination System
(NPDES). The Department budget consists of
Public Works Administration, Engineering, Road
Maintenance, Parks and Facilities Maintenance,
and Landscape Maintenance. Public Works is also
actively involved in representing community’s
interests on significant regional issues, such as
storm water and transportation.
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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BUDGET DETAIL
100615 - Engineering
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget Personnel Services
(50010) Salaries $177,831 $271,284 $256,284 $300,241
(50020) Over Time Wages $717 $1,500 $1,500 $1,500
(50040) Classic Member Retiremnt $26,222 $29,293 $29,293 $30,737 (50042) Classic Member Ual Pmts $11,805 $19,819 $19,819 $24,254 (50044) Pepra Member Retiremnt $2,628 $9,106 $9,106 $11,166 (50046) Pepra Member Ual Pmts $0 $455 $455 $603
(50050) City Paid Benefits $3,634 $2,782 $2,782 $2,990
(50052) Worker's Compensation $4,999 $5,446 $5,446 $6,124 (50054) Short/Long Term Disability $828 $2,694 $2,694 $3,003 (50056) Medicare Expense $2,733 $3,982 $3,982 $4,354
(50060) Benefit Allotment $28,891 $50,676 $50,676 $50,676 (50072) Auto Allowance $666 $666 $666 $666
(50074) Technology Allowance $535 $360 $360 $360
PERSONNEL SERVICES TOTAL $261,489 $398,063 $383,063 $436,674 Professional Svcs
(54400) PS - Engineering $84,421 $215,500 $215,500 $130,500 (54410) PS - Traffic $28,951 $115,000 $115,000 $115,000 (54420) PS - Plan Checking $1,544 $103,000 $103,000 $20,000 (54430) PS - Soils/Surveying $17,978 $50,000 $50,000 $20,000 (54440) PS - Inspection $0 $10,300 $10,300 $10,300
PROFESSIONAL SVCS TOTAL $132,894 $493,800 $493,800 $295,800 TOTAL $394,383 $891,863 $876,863 $732,474
POSITION ALLOCATION FUNDING DETAIL
100615 - Engineering
Position Name 2026
Allocated FTE Count
Public Works Inspector 1
Public Works Manager/Assistant City Engineer 0.15
Engineering Technician 0.3
Associate Engineer 0.5
Senior Public Works Inspector 0.4
Public Works Director/City Engineer 0.15
Administrative Coordinator 0.2
ALLOCATED FTE COUNT 2.7
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630 - PARKS & FACILITIES MAINTENANCE
DIVISION OVERVIEW
The Public Works Department is committed to
providing for the efficient operation of public works
systems and programs. The vital services include:
planning, designing, constructing, and monitoring
the City’s roadways and sidewalk infrastructure as
well as sewer and storm drain systems; overseeing
traffic management/control systems and traffic
signal timing programs; maintaining and repairing
all City buildings and fleet of vehicles and
equipment; maintaining public parks/public property
and Landscape Assessment Districts’ medians,
parkways, mini parks, slopes, and open space;
managing the engineering design and construction
of the City’s robust capital improvements program;
reviewing/planning and permitting land
development activities and subdivisions; and
managing environmental programs such as the
National Pollutant Discharge Elimination System
(NPDES).
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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BUDGET DETAIL
100630 - Parks & Facilities Maintenance
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget Personnel Services
(50010) Salaries $345,473 $373,425 $328,426 $387,466
(50020) Over Time Wages $2,066 $8,000 $8,000 $8,000
(50030) Part-Time Wages $1,670 $16,848 $16,848 $16,848
(50040) Classic Member Retiremnt $35,438 $34,405 $34,405 $35,532 (50042) Classic Member Ual Pmts $26,167 $23,282 $23,282 $28,042 (50044) Pepra Member Retiremnt $11,637 $14,408 $14,408 $15,180 (50046) Pepra Member Ual Pmts $0 $718 $718 $819
(50050) City Paid Benefits $5,534 $3,290 $3,290 $3,499
(50052) Worker's Compensation $10,736 $9,216 $9,216 $9,593 (50054) Short/Long Term Disability $1,662 $3,628 $3,628 $3,752 (50056) Medicare Expense $5,184 $5,685 $5,685 $5,864
(50057) Medicare Payable $0 $575 $575 $0
(50060) Benefit Allotment $67,817 $73,278 $73,278 $77,508 (50072) Auto Allowance $222 $222 $222 $222
(50074) Technology Allowance $120 $120 $120 $120
PERSONNEL SERVICES TOTAL $513,726 $567,100 $522,101 $592,445 Supplies
(51200) Operating Supplies $31,213 $45,700 $45,700 $45,700 (51300) Small Tools & Equipment $13,699 $5,000 $5,000 $5,000 SUPPLIES TOTAL $44,912 $50,700 $50,700 $50,700
Operating Exp
(52210) Electric Utility Expenditure $56,967 $56,000 $56,000 $58,000 (52215) Gas Utility Expenditure $1,646 $5,200 $5,200 $5,200 (52220) Water Utility Expenditure $250,062 $314,700 $314,700 $314,700 (52300) Rental/Lease - Equipmnt $46 $7,500 $7,500 $7,500 (52320) Maint Of Grounds/Buildings $225,980 $215,500 $265,477 $215,500 (52400) Membership & Dues $750 $1,450 $1,450 $1,450
(52415) Conferences $1,300 $5,000 $5,000 $5,000
OPERATING EXP TOTAL $536,752 $605,350 $655,327 $607,350 Contract Services
(55000) Cs - Contract Services $14,052 $0 $44,999 $0
(55505) Cs - Pw Contract Services $370,501 $410,000 $410,000 $422,500 CONTRACT SERVICES TOTAL $384,553 $410,000 $454,999 $422,500 Capital Outlay Exp
(56116) Equipment $29,648 $37,100 $37,100 $40,000
CAPITAL OUTLAY EXP TOTAL $29,648 $37,100 $37,100 $40,000 TOTAL $1,509,591 $1,670,250 $1,720,227 $1,712,995
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POSITION ALLOCATION FUNDING DETAIL
100630 - Parks & Facilities Maintenance
Position Name 2026
Allocated FTE Count
Parks & Maintenance Superintendent 0.5
Public Works Manager/Assistant City Engineer 0.05
Maintenance Worker (PT) 0.45
Facilities Maintenance Supervisor 0.85
Public Works Director/City Engineer 0.05
Facilities & Asset Maintenance Technician 0.5
Senior Maintenance Worker 0.7
Administrative Coordinator 0.875
ALLOCATED FTE COUNT 3.975
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645 - LANDSCAPE MAINTENANCE
DIVISION OVERVIEW
The Public Works Department is committed to
providing for the efficient operation of public works
systems and programs. The vital services include:
planning, designing, constructing, and monitoring
the City’s roadways and sidewalk infrastructure as
well as sewer and storm drain systems; overseeing
traffic management/control systems and traffic
signal timing programs; maintaining and repairing
all City buildings and fleet of vehicles and
equipment; maintaining public parks/public property
and Landscape Assessment Districts’ medians,
parkways, mini parks, slopes, and open space;
managing the engineering design and construction
of the City’s robust capital improvements program;
reviewing/planning and permitting land
development activities and subdivisions; and
managing environmental programs such as the
National Pollutant Discharge Elimination System
(NPDES).
BUDGET DETAIL
100645 - Landscape Maintenance
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
Contract Services
(55522) Cs - Tree Maintenance $359,931 $304,600 $304,600 $378,800 (55528) Cs - Pkwy/Vegetation Control $32,514 $42,500 $42,500 $44,000 CONTRACT SERVICES TOTAL $392,444 $347,100 $347,100 $422,800 TOTAL $392,444 $347,100 $347,100 $422,800
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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655 - ROAD MAINTENANCE
DIVISION OVERVIEW
The Public Works Department is committed to
providing for the efficient operation of public works
systems and programs. The vital services include:
planning, designing, constructing, and monitoring
the City’s roadways and sidewalk infrastructure as
well as sewer and storm drain systems; overseeing
traffic management/control systems and traffic
signal timing programs; maintaining and repairing
all City buildings and fleet of vehicles and
equipment; maintaining public parks/public property
and Landscape Assessment Districts’ medians,
parkways, mini parks, slopes, and open space;
managing the engineering design and construction
of the City’s robust capital improvements program;
reviewing/planning and permitting land
development activities and subdivisions; and
managing environmental programs such as the
National Pollutant Discharge Elimination System
(NPDES).
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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BUDGET DETAIL
100655 - Road Maintenance
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
Personnel Services
(50010) Salaries $287,992 $339,732 $324,732 $357,016
(50020) Over Time Wages $2,699 $3,500 $3,500 $3,500
(50040) Classic Member Retiremnt $33,773 $35,848 $35,848 $37,349 (50042) Classic Member Ual Pmts $18,483 $24,260 $24,260 $29,479 (50044) Pepra Member Retiremnt $8,210 $11,564 $11,564 $12,425 (50046) Pepra Member Ual Pmts $0 $576 $576 $670
(50050) City Paid Benefits $5,977 $3,000 $3,000 $3,174
(50052) Worker's Compensation $10,591 $9,150 $9,150 $9,657 (50054) Short/Long Term Disability $1,330 $3,347 $3,347 $3,505 (50056) Medicare Expense $4,456 $4,952 $4,952 $5,182
(50060) Benefit Allotment $54,247 $68,019 $68,019 $71,949 (50072) Auto Allowance $444 $444 $444 $444
(50074) Technology Allowance $240 $240 $240 $240
PERSONNEL SERVICES TOTAL $428,442 $504,632 $489,632 $534,590 Supplies
(51200) Operating Supplies $1,367 $5,000 $5,000 $3,000
(51250) Road Maintenance Supplies $157,350 $75,000 $75,000 $70,000 (51300) Small Tools & Equipment $315 $10,000 $10,000 $10,000 SUPPLIES TOTAL $159,033 $90,000 $90,000 $83,000
Operating Exp
(52210) Electric Utility Expenditure $143,379 $132,000 $132,000 $132,000 (52300) Rental/Lease - Equipmnt $8,351 $10,000 $10,000 $15,000 (52310) Equipment Maintenance $226 $6,000 $6,000 $6,000 OPERATING EXP TOTAL $151,957 $148,000 $148,000 $153,000 Contract Services
(55510) Cs - Street Sweeping $164,012 $210,000 $210,000 $210,000 (55512) Cs - Road Maintenance $678,571 $980,000 $980,000 $898,000 (55528) Cs - Pkwy/Vegetation Control $125,567 $160,000 $160,000 $160,000 (55530) Cs - Right Of Way Clean Up $19,485 $65,000 $65,000 $65,000 (55536) Cs - Traffic Signal Maint $59,924 $94,000 $94,000 $94,000 CONTRACT SERVICES TOTAL $1,047,558 $1,509,000 $1,509,000 $1,427,000 TOTAL $1,786,990
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$2,251,632 $2,236,632 $2,197,590
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POSITION ALLOCATION FUNDING DETAIL
100655 - Road Maintenance
Position Name 2026
Allocated FTE Count
Public Works Maintenance Superintendent-Streets 0.975
Public Works Manager/Assistant City Engineer 0.1
Engineering Technician 0.3
Senior Public Works Inspector 0.35
Public Works Director/City Engineer 0.1
Facilities & Asset Maintenance Technician 0.475
Senior Maintenance Worker 0.975
ALLOCATED FTE COUNT 3.275
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TOTAL TRANSFERS IN
Total Transfers In
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
(49100) Transfer In - General Fd $6,433,027 $2,549,569 $4,764,121 $1,595,375 (49102) Transfer In - Law Enforcement $27,735 $50,000 $50,000 $50,000 (49104) Transfer In - Tech Reserve $72,890 $705,000 $705,000 $250,000 (49105) Transfer In - Opeb Reserve $88,000 $88,000 $88,000 $88,000 (49201) Transfer In - Measure W $434,523 $0 $451,435 $0 (49202) Transfer In - Rmra Fund $1,048,614 $0 $4,225,007 $0 (49203) Transfer In - Measure M $1,835,004 $0 $1,064,037 $0 (49204) Transfer In - Measure R $1,132,017 $0 $897,732 $0 (49205) Transfer In - Gas Tax Fd $1,687,958 $1,475,000 $1,734,671 $1,435,000 (49206) Transfer In - Prop A $5,944 $0 $44,057 $0
(49207) Transfer In - Prop C $746,527 $0 $2,760,343 $0
(49209) Transfer In - Tda/Trails Fund $42,131 $0 $31,519 $0 (49225) Transfer In - Cdbg Fund $170,776 $0 $141,299 $0 (49250) Transfer In - Ab939 $0 $10,000 $10,000 $10,000
(49251) Transfer In - Ab2766 $132,000 $70,000 $70,000 $0 (49252) Transfer In-Waste Hauler $233,740 $0 $162,260 $0 (49262) Transfer In - Park Development $208,836 $0 $1,864,955 $0 (49270) Transfer In - Peg Fees $85,267 $0 $323,060 $0
(49280) Transfer In - Cops Fund $152,500 $152,500 $152,500 $152,500 (49281) Transfer In - Cleep Fund $8,351 $0 $0 $0
(49501) Transfer In - Self Insurance $0 $0 $0 $100,000
(49504) Transfer In -Building/Facility $0 $0 $10,000 $0 TOTAL $14,545,840 $5,100,069 $19,549,996 $3,680,875
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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TOTAL TRANSFERS OUT
Total Transfers Out
2023-24 Actual 2024-25 Adopted
Budget 2024-25 Revised Budget 2025-26 ProposedBudget
(59107) Transfer Out - Homelessness
Response Fund $50,000 $50,000 $50,000 $50,000
(59100) Transfer Out - General Fund $1,236,144 $1,687,500 $1,687,500 $1,647,500 (59101) Transfer Out - Com Org Fund $8,200 $20,000 $20,000 $20,000 (59102) Transfer Out - Law Enforcement $295,004 $0 $0 $0 (59103) Transfer Out - General Plan Reserve $207,000 $0 $58,000 $0 (59104) Transfer Out - Tech Reserve Fd $100,000 $100,000 $100,000 $100,000 (59105) Transfer Out - OPEB Res Fund $116,000 $40,000 $40,000 $44,000 (59238) Transfer Out - Llad #38 $206,891 $308,477 $308,477 $217,326 (59239) Transfer Out - Llad #39 $42,560 $44,037 $44,037 $45,535 (59241) Transfer Out-Llad #41 $11,298 $11,955 $11,955 $12,314 (59248) Transfer Out - Tres Hermanos $90,330 $100,000 $100,000 $80,000 (59262) Transfer Out - Park Dev Fund $1,204,585 $0 $0 $0 (59301) Transfer Out - Cip Fund $7,908,957 $150,000 $14,488,347 $0 (59401) Transfer Out - Debt Service $715,266 $721,900 $721,900 $729,700 (59501) Transfer Out - Self Insurance $609,380 $580,000 $580,000 $0 (59502) Transfer Out - Vehicle Repl Fund $278,750 $339,000 $339,000 $296,500 (59503) Transfer Out-Computer Equip Fund $72,890 $705,000 $758,580 $250,000 (59504) Transfer Out - Building Fund $1,304,585 $154,200 $154,200 $100,000 (59601) Transfer Out - OPEB Trust $88,000 $88,000 $88,000 $88,000 TOTAL $14,545,840 $5,100,069 $19,549,996 $3,680,875
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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PERSONNEL SUMMARY
FY 2025/26 Proposed Budget
No personnel changes proposed for FY 2025/26
FY 2024/25 Revised Budget
Includes two (2) additional new full-time positions:
• Public Works Department: (1) Management Analyst
• Parks & Recreation Department: (1) Recreation Coordinator Includes three (3) reclassifications:
• Finance Department: (1) Accountant to Senior Accountant • Human Resources Department: (1) Human Resources Technician to Senior Human Resources Technician
• Community Relations Division: (1) Senior Community Relations Coordinator to Community Relations Coordinator
FY 2023/24 Revised Budget
Included eight (8) reclassifications of current full-time employees:
• Parks & Recreation Department: (3) Recreation Specialists to Recreation Coordinators • Finance Department: (2) Accounting Technicians to Senior Accounting Technicians • Public Works Department: (1) Public Works Inspector to Senior Public Works Inspector; (2) Maintenance Workers to Senior Maintenance Workers
Included five (5) additional new full-time positions:
• City Manager's Office: (2) Management Analysts
• Community Relations Department: (1) Community Relations Coordinator • Public Works Department: (1) Management Analyst; (1) Maintenance Worker City of Diamond Bar Budget
Fiscal Year 25/26
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101 - COMMUNITY ORGANIZATION SUPPORT
FUND
FUND DESCRIPTION
This fund was established in FY 1997/1998 to account for transfers and expenditures related to the City Council's policy to support various non profit community organizations which are of a benefit to the City. The City has continued this program to show their ever-increasing interest and support of the City's non-profit community organizations.
BUDGET DETAIL
101 - Community Organization Support Fund
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
Revenues
Interfund Transfers
(49100) Transfer In - General Fd $8,200 $20,000 $20,000 $20,000 INTERFUND TRANSFERS TOTAL $8,200 $20,000 $20,000 $20,000 REVENUES TOTAL $8,200 $20,000 $20,000 $20,000
Expenses
Operating Exp
(52600) Contributions - Comm Grps $8,200 $20,000 $20,000 $20,000 OPERATING EXP TOTAL $8,200 $20,000 $20,000 $20,000
EXPENSES TOTAL $8,200 $20,000 $20,000 $20,000
REVENUES LESS EXPENSES $0 $0 $0 $0
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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102 - LAW ENFORCEMENT RESERVE FUND
FUND DESCRIPTION
This fund was established in FY 2012/2013 to incorporate a method to fund future increases in the Sheriff's Department contract and the Liability Trust Fund. The primary revenue source in this fund is from annual savings realized in the law enforcement budget in the General Fund.
BUDGET DETAIL
102 - Law Enforcement Reserve Fund
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
Revenues $337,442 $0 $0 $0
Expenses
Supplies $0 $0 $2,000 $0
Operating Exp $0 $0 $8,000 $0
Professional Svcs $185,000 $0 $0 $0
Capital Outlay Exp $0 $45,000 $45,000 $0
Interfund Transfer Out
(59100) Transfer Out - General Fund $27,735 $50,000 $50,000 $50,000 INTERFUND TRANSFER OUT TOTAL $27,735 $50,000 $50,000 $50,000 EXPENSES TOTAL $212,735 $95,000 $105,000 $50,000
REVENUES LESS EXPENSES $124,707 -$95,000 -$105,000 -$50,000 City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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103 - GENERAL PLAN UPDATE FUND
FUND DESCRIPTION
This fund was created in FY 2014/2015 to establish an allocation of resources needed to fund the preparation of a comprehensive update to the City's General Plan.
BUDGET DETAIL
103 - General Plan Update Fund
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget Revenues $229,307 $0 $58,000 $0
Expenses
Supplies
(51200) Operating Supplies $0 $1,000 $1,000 $1,000
SUPPLIES TOTAL $0 $1,000 $1,000 $1,000
Operating Exp
(52110) Printing $0 $2,500 $2,500 $2,500
(52160) Advertising $0 $2,500 $2,500 $2,500
(52170) Postage $0 $6,000 $6,000 $6,000
OPERATING EXP TOTAL $0 $11,000 $11,000 $11,000
Professional Svcs
(54300) PS -Planning General Plan $6,541 $0 $0 $0
(54900) PS - Other Prof Svcs $287,488 $0 $196,949 $0
PROFESSIONAL SVCS TOTAL $294,029 $0 $196,949 $0
EXPENSES TOTAL $294,029 $12,000 $208,949 $12,000
REVENUES LESS EXPENSES -$64,722 -$12,000 -$150,949 -$12,000 City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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104 - TECHNOLOGY RESERVE FUND
FUND DESCRIPTION
This fund was created in FY 2015/2016 to establish an allocation of resources needed to fund the future replacement of a variety of hardware and software platforms throughout the City.
BUDGET DETAIL
Tech Reserve Fund
2023-24 Actual 2024-25 Adopted
Budget 2024-25 Revised Budget 2025-26 ProposedBudget
Revenues
Building Fees
(48020) Plan Check Fees-Bldg/Sfty -$13 $0 $0 $0
(48030) Permit System Replacement $45,129 $74,000 $74,000 $74,000 BUILDING FEES TOTAL $45,116 $74,000 $74,000 $74,000
Investment Income
(48500) Investment Earnings $23,013 $0 $0 $0
(48510) Unrealized Gain/Loss Fmv $8,803 $0 $0 $0
INVESTMENT INCOME TOTAL $31,816 $0 $0 $0
Interfund Transfers
(49100) Transfer In - General Fd $100,000 $100,000 $100,000 $100,000 INTERFUND TRANSFERS TOTAL $100,000 $100,000 $100,000 $100,000 REVENUES TOTAL $176,932 $174,000 $174,000 $174,000
Expenses
Interfund Transfer Out
(59503) Transfer Out-Computer Equip Fund $72,890 $705,000 $705,000 $250,000 INTERFUND TRANSFER OUT TOTAL $72,890 $705,000 $705,000 $250,000 EXPENSES TOTAL $72,890 $705,000 $705,000 $250,000
REVENUES LESS EXPENSES $104,042 -$531,000 -$531,000 -$76,000 City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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105 - OTHER POST EMPLOYMENT BENEFITS
(OPEB) RESERVE FUND
FUND DESCRIPTION
This fund was created in FY 2014/2015 to establish an allocation of resources needed to fund the Other Post Employment Benefits (OPEB) unfunded liability.
BUDGET DETAIL (REVENUES)
105 - OPEB Fund Official (Revenues)
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget Investment Income
(48500) Investment Earnings $10,275 $0 $0 $0
(48510) Unrealized Gain/Loss Fmv $3,930 $0 $0 $0
INVESTMENT INCOME TOTAL $14,205 $0 $0 $0
Interfund Transfers
(49100) Transfer In - General Fd $116,000 $40,000 $40,000 $44,000 INTERFUND TRANSFERS TOTAL $116,000 $40,000 $40,000 $44,000 TOTAL $130,205 $40,000 $40,000 $44,000
BUDGET DETAIL (EXPENSES)
105 - OPEB Fund Official (Expenses)
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
Personnel Services
(50048) Post Emplymt Beneft (OPEB) $19,863 $20,000 $20,000 $22,000 PERSONNEL SERVICES TOTAL $19,863 $20,000 $20,000 $22,000 Interfund Transfer Out
(59601) Transfer Out - OPEB Trust $88,000 $88,000 $88,000 $88,000 INTERFUND TRANSFER OUT TOTAL $88,000 $88,000 $88,000 $88,000 TOTAL $107,863 $108,000 $108,000 $110,000
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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107 - HOMELESSNESS RESPONSE FUND
FUND DESCRIPTION
Special Fund 107 was established in Fiscal Year 2023-24 to centralize the City's revenues and expenses related to homelessness response.
BUDGET DETAIL
107 - Homelessness Response Fund
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget Revenues
Interfund Transfers
(49100) Transfer In - General Fd $50,000 $50,000 $50,000 $50,000 INTERFUND TRANSFERS TOTAL $50,000 $50,000 $50,000 $50,000 REVENUES TOTAL $50,000 $50,000 $50,000 $50,000
Expenses
Contract Services
(55000) Cs - Contract Services $914 $50,000 $50,000 $50,000 CONTRACT SERVICES TOTAL $914 $50,000 $50,000 $50,000
EXPENSES TOTAL $914 $50,000 $50,000 $50,000
REVENUES LESS EXPENSES $49,086 $0 $0 $0
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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201 - MEASURE W LOCAL RETURN FUND
FUND DESCRIPTION
Approved by the voters on November 6, 2018, Measure W provides for a 2.5 cents per square foot of “impermeable surface” assessment on the property tax bill to fund projects that improve water quality. This fund accounts for the local return of 40% that is remitted by the County to the City of the total assessments received from Diamond Bar property tax payers. The County retains the remaining amount which is used to fund water quality improvement projects at the regional level.
POSITION FUNDING ALLOCATION DETAIL
201 - Measure W
Position Name 2026
Allocated FTE Count
Management Analyst 0.45
Public Works Manager/Assistant City Engineer 0.1
Engineering Technician 0.1
Associate Engineer 0.2
Senior Public Works Inspector 0.1
Public Works Director/City Engineer 0.1
ALLOCATED FTE COUNT 1.05
BUDGET DETAIL
201 - Measure W Official
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
Revenues
County Revenue
(44050) Measure W Revenue $839,815 $838,000 $838,000 $838,000 COUNTY REVENUE TOTAL $839,815 $838,000 $838,000 $838,000 Investment Income
(48500) Investment Earnings $66,130 $0 $0 $0
(48510) Unrealized Gain/Loss Fmv $25,296 $0 $0 $0
INVESTMENT INCOME TOTAL $91,425 $0 $0 $0
REVENUES TOTAL $931,240 $838,000 $838,000 $838,000
Expenses
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
Expenses
Personnel Services
(50010) Salaries $51,760 $127,767 $127,767 $134,354
(50020) Over Time Wages $25 $0 $0 $0
(50040) Classic Member Retiremnt $2,440 $10,975 $10,975 $11,433 (50042) Classic Member Ual Pmts $3,128 $7,430 $7,430 $9,026 (50044) Pepra Member Retiremnt $2,983 $5,453 $5,453 $5,823 (50046) Pepra Member Ual Pmts $0 $102 $102 $115
(50050) City Paid Benefits $754 $1,208 $1,208 $1,162
(50052) Worker's Compensation $2,448 $2,098 $2,098 $2,206 (50054) Short/Long Term Disability $201 $1,267 $1,267 $1,326 (50056) Medicare Expense $815 $1,837 $1,837 $1,923
(50060) Benefit Allotment $9,859 $21,744 $21,744 $23,004 (50072) Auto Allowance $185 $444 $444 $444
(50074) Technology Allowance $100 $240 $240 $240
PERSONNEL SERVICES TOTAL $74,700 $180,565 $180,565 $191,056 Professional Svcs
(54010) PS - Accounting & Auditing $20,000 $0 $0 $0
(54200) PS - Environmental Services $313,309 $284,500 $284,500 $284,500 (54400) PS - Engineering $2,895 $0 $0 $0
PROFESSIONAL SVCS TOTAL $336,204 $284,500 $284,500 $284,500 Contract Services
(55505) Cs - Pw Contract Services $0 $15,000 $15,000 $15,000 (55530) Cs - Right Of Way Clean Up $39,725 $120,000 $120,000 $105,000 CONTRACT SERVICES TOTAL $39,725 $135,000 $135,000 $120,000 CIP Capital Projects $0 $836,000 $836,000 $0
Interfund Transfer Out
(59301) Transfer Out - Cip Fund $434,523 $0 $451,435 $0 INTERFUND TRANSFER OUT TOTAL $434,523 $0 $451,435 $0
EXPENSES TOTAL $885,152 $1,436,065 $1,887,500 $595,556
REVENUES LESS EXPENSES $46,088 -$598,065 -$1,049,500 $242,444 Draft
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202 - ROAD MAINTENANCE AND
REHABILITATION FUND
FUND DESCRIPTION
Senate Bill 1 (SB-1), the Road Repair and Accountability Act of 2017 was signed into law in April 2017 in order to address the significant multi-modal transportation funding shortfalls statewide. SB-1 prioritizes funding towards maintenance, rehabilitation and safety improvements on state highways, local streets and roads, and bridges, and to improve the State's trade corridors, transit and active transportation facilities.
BUDGET DETAIL
202 - Road Maintenance & Rehabilitation
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
Revenues
State Revenue
(43080) Rmra (Sb-1) - Road Maint Rehab $1,418,584 $1,406,837 $1,406,837 $1,441,843 STATE REVENUE TOTAL $1,418,584 $1,406,837 $1,406,837 $1,441,843 Investment Income
(48500) Investment Earnings $156,994 $12,900 $12,900 $12,900 (48510) Unrealized Gain/Loss Fmv $60,053 $0 $0 $0
INVESTMENT INCOME TOTAL $217,046 $12,900 $12,900 $12,900 REVENUES TOTAL $1,635,631 $1,419,737 $1,419,737 $1,454,743 Expenses
CIP Capital Projects $0 $1,300,000 $1,300,000 $1,500,000 Interfund Transfer Out
(59301) Transfer Out - Cip Fund $1,048,614 $0 $4,225,007 $0 INTERFUND TRANSFER OUT TOTAL $1,048,614 $0 $4,225,007 $0 EXPENSES TOTAL $1,048,614 $1,300,000 $5,525,007 $1,500,000 REVENUES LESS EXPENSES $587,017 $119,737 -$4,105,270 -$45,257 City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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203 - MEASURE M LOCAL RETURN FUND
FUND DESCRIPTION
Approved by the voters on November 8, 2016, the Measure M half-cent sales tax increase will fund projects that will improve local streets, repair potholes and improve traffic flow/safety.
POSITION FUNDING ALLOCATION DETAIL
203 - Measure M
Position Name 2026
Allocated FTE Count
Management Analyst 0.15
ALLOCATED FTE COUNT 0.15
BUDGET DETAIL
203 - Measure M Official
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
Revenues
County Revenue
(44030) Measure M Revenue $1,009,371 $1,058,586 $1,058,586 $972,722 COUNTY REVENUE TOTAL $1,009,371 $1,058,586 $1,058,586 $972,722 Investment Income
(48500) Investment Earnings $74,904 $7,400 $7,400 $7,400 (48510) Unrealized Gain/Loss Fmv $28,652 $0 $0 $0
INVESTMENT INCOME TOTAL $103,556 $7,400 $7,400 $7,400
REVENUES TOTAL $1,112,928 $1,065,986 $1,065,986 $980,122 Expenses
Personnel Services
(50010) Salaries $4,792 $14,202 $14,202 $15,375
(50044) Pepra Member Retiremnt $368 $1,140 $1,140 $1,238 (50050) City Paid Benefits $67 $167 $167 $167
(50052) Worker's Compensation $115 $121 $121 $133
(50054) Short/Long Term Disability $21 $144 $144 $154
(50056) Medicare Expense $78 $208 $208 $223
(50060) Benefit Allotment $1,252 $3,096 $3,096 $3,276
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
(50060) Benefit Allotment $1,252 $3,096 $3,096 $3,276
PERSONNEL SERVICES TOTAL $6,693 $19,078 $19,078 $20,566 CIP Capital Projects $0 $950,000 $950,000 $1,343,000
Interfund Transfer Out
(59301) Transfer Out - Cip Fund $1,835,004 $0 $1,064,037 $0 INTERFUND TRANSFER OUT TOTAL $1,835,004 $0 $1,064,037 $0 EXPENSES TOTAL $1,841,698 $969,078 $2,033,115 $1,363,566 REVENUES LESS EXPENSES -$728,770 $96,908 -$967,129 -$383,444 Draft
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204 - MEASURE R FUND
FUND DESCRIPTION
The Measure R Local Return program funds are to be used for major street resurfacing, rehabilitation, and reconstruction; pothole repair; left turn signals; bikeways; pedestrian improvements; streetscapes; signal synchronization; & transit.
POSITION FUNDING ALLOCATION DETAIL
204 - Measure R
Position Name 2026
Allocated FTE Count
Management Analyst 0.15
ALLOCATED FTE COUNT 0.15
BUDGET DETAIL
204 - Measure R Official
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
Revenues
County Revenue
(44040) Measure R Revenue $893,872 $934,046 $934,046 $858,284 COUNTY REVENUE TOTAL $893,872 $934,046 $934,046 $858,284 Investment Income
(48500) Investment Earnings $51,535 $4,500 $4,500 $4,500 (48510) Unrealized Gain/Loss Fmv $19,713 $0 $0 $0
INVESTMENT INCOME TOTAL $71,248 $4,500 $4,500 $4,500
REVENUES TOTAL $965,120 $938,546 $938,546 $862,784
Expenses
Personnel Services
(50010) Salaries $4,792 $14,202 $14,202 $15,375
(50044) Pepra Member Retiremnt $368 $1,140 $1,140 $1,238 (50050) City Paid Benefits $67 $167 $167 $167
(50052) Worker's Compensation $115 $121 $121 $133
(50054) Short/Long Term Disability $21 $144 $144 $154
(50056) Medicare Expense $78 $208 $208 $223
(50060) Benefit Allotment $1,252 $3,096 $3,096 $3,276
PERSONNEL SERVICES TOTAL $6,693 $19,078 $19,078 $20,566 City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
PERSONNEL SERVICES TOTAL $6,693 $19,078 $19,078 $20,566 CIP Capital Projects $0 $850,000 $850,000 $1,000,000
Interfund Transfer Out
(59301) Transfer Out - Cip Fund $1,132,017 $0 $897,732 $0 INTERFUND TRANSFER OUT TOTAL $1,132,017 $0 $897,732 $0
EXPENSES TOTAL $1,138,710 $869,078 $1,766,810 $1,020,566 REVENUES LESS EXPENSES -$173,589 $69,468 -$828,264 -$157,782 Draft
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205 - GAS TAX FUND
FUND DESCRIPTION
The City receives funds from Sections 2105, 2106, 2107, and 2107.5 of the Streets and Highway Code. State law requires that these revenues be recorded in a Special Revenue Fund, and that they be utilized solely for street related purposes such as new construction, rehabilitation or maintenance. It is anticipated that the City will use Gas Tax Funds to fund ongoing street maintenance programs to the extent possible. Any remaining funds will be used to assist in the funding of the City's Capital Improvement Project Program.
Beginning in FY 2011/2012, the State replaced Prop 42 funds with Highway Users Tax.
BUDGET DETAIL
205 - Gas Tax Official
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
Revenues
State Revenue
(43030) Gas Tax - 2105 $333,479 $341,273 $341,273 $349,834 (43040) Gas Tax - 2106 $194,344 $196,886 $196,886 $200,479 (43050) Gas Tax - 2107 $451,393 $466,396 $466,396 $477,445 (43060) Gas Tax - 2107.5 $7,500 $7,500 $7,500 $7,500
(43070) Gas Tax - 2103 $500,051 $488,142 $488,142 $500,108 STATE REVENUE TOTAL $1,486,767 $1,500,197 $1,500,197 $1,535,366 Investment Income
(48500) Investment Earnings $51,931 $1,800 $1,800 $1,800 (48510) Unrealized Gain/Loss Fmv $19,864 $0 $0 $0
INVESTMENT INCOME TOTAL $71,795 $1,800 $1,800 $1,800
REVENUES TOTAL $1,558,563 $1,501,997 $1,501,997 $1,537,166 Expenses
CIP Capital Projects
(56102) CIP-Traffic Control Imprv $32,217 $66,000 $66,000 $66,000 CIP CAPITAL PROJECTS TOTAL $32,217 $66,000 $66,000 $66,000 Interfund Transfer Out
(59100) Transfer Out - General Fund $1,047,558 $1,475,000 $1,475,000 $1,435,000 (59301) Transfer Out - Cip Fund $640,399 $0 $259,671 $0 INTERFUND TRANSFER OUT TOTAL $1,687,958 $1,475,000 $1,734,671 $1,435,000 EXPENSES TOTAL $1,720,175 $1,541,000 $1,800,671 $1,501,000 REVENUES LESS EXPENSES -$161,612 -$39,003 -$298,674 $36,166 City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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206 - PROP A TRANSIT FUND
FUND DESCRIPTION
The City receives Proposition A Transit Tax which is a voter approved sales tax override for public transportation purposes. This fund has been established to account for these revenues and approved project expenditures.
POSITION FUNDING ALLOCATION DETAIL
206 - Prop A
Position Name 2026
Allocated FTE Count
Network/Systems Technician 0.05
Management Analyst 0.25
Assistant to the City Manager 0.01
Administrative Assistant 0.275
Accounting Technician 0.65
Network/Systems Administrator 0.075
Finance Director 0.05
Principal Management Analyst 0.25
Information Systems Director 0.025
Administrative Coordinator 0.45
Senior Accounting Technician 0.65
ALLOCATED FTE COUNT 2.735
BUDGET DETAIL
206 - Prop A Official
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
Revenues
Other Taxes & Fees
(41030) Franchise Fees $27,500 $26,000 $26,000 $26,000
OTHER TAXES & FEES TOTAL $27,500 $26,000 $26,000 $26,000 County Revenue
(44010) Prop A Transportation Tax $1,437,294 $1,501,428 $1,501,428 $1,379,645 COUNTY REVENUE TOTAL $1,437,294 $1,501,428 $1,501,428 $1,379,645 City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
COUNTY REVENUE TOTAL $1,437,294 $1,501,428 $1,501,428 $1,379,645 Miscellaneous Fees
(48400) Transit Pass Sales $63,936 $200,000 $200,000 $250,000 MISCELLANEOUS FEES TOTAL $63,936 $200,000 $200,000 $250,000 Investment Income
(48500) Investment Earnings $90,582 $2,700 $2,700 $2,700 (48510) Unrealized Gain/Loss Fmv $34,649 $0 $0 $0
INVESTMENT INCOME TOTAL $125,232 $2,700 $2,700 $2,700
REVENUES TOTAL $1,653,961 $1,730,128 $1,730,128 $1,658,345 Expenses
Personnel Services
(50010) Salaries $51,731 $270,552 $270,552 $287,008
(50040) Classic Member Retiremnt $7,123 $38,145 $38,145 $40,252 (50042) Classic Member Ual Pmts $7,552 $23,342 $23,342 $28,645 (50044) Pepra Member Retiremnt $1,146 $6,944 $6,944 $7,530 (50046) Pepra Member Ual Pmts $0 $328 $328 $385
(50050) City Paid Benefits $946 $3,119 $3,119 $3,119
(50052) Worker's Compensation $1,274 $2,807 $2,807 $3,017 (50054) Short/Long Term Disability $244 $2,698 $2,698 $2,844 (50056) Medicare Expense $851 $3,961 $3,961 $4,174
(50060) Benefit Allotment $11,250 $58,050 $58,050 $61,416 (50072) Auto Allowance $0 $225 $225 $225
(50074) Technology Allowance $0 $186 $186 $186
PERSONNEL SERVICES TOTAL $82,118 $410,357 $410,357 $438,801 Supplies
(51200) Operating Supplies $0 $1,200 $1,200 $1,200
SUPPLIES TOTAL $0 $1,200 $1,200 $1,200
Operating Exp
(52255) Banking Charges $1,962 $7,500 $7,500 $3,000
(52314) Computer Maintenance $0 $3,100 $3,100 $7,000
(52400) Membership & Dues $20,000 $20,000 $20,000 $20,000 OPERATING EXP TOTAL $21,962 $30,600 $30,600 $30,000
Contract Services
(55300) Cs - Special Events $7,195 $5,500 $5,500 $19,000 (55310) Cs - Senior Programs $4,783 $8,000 $8,000 $10,000 (55315) Cs - Youth Programs $10,197 $13,000 $13,000 $14,000 (55542) Cs-Bus Bench Maint $0 $35,000 $35,000 $35,000
(55560) Cs - Dial-A-Cab Services $268,288 $350,000 $375,000 $550,000 (55610) Transit Program Subsidy $17,542 $20,000 $20,000 $20,000 (55620) Transit Fares Expenses $69,406 $80,000 $80,000 $80,000 CONTRACT SERVICES TOTAL $377,410 $511,500 $536,500 $728,000 Capital Outlay Exp
(56130) Computer Eq - Hardware Exp $17,046 $27,000 $27,000 $49,000 (56135) Computer Eq - Software Exp $0 $20,000 $20,000 $80,000 CAPITAL OUTLAY EXP TOTAL $17,046 $47,000 $47,000 $129,000 CIP Capital Projects $0 $600,000 $600,000 $0
Misc Expenditures $0 $0 $1,333,333 $0
Interfund Transfer Out
(59301) Transfer Out - Cip Fund $5,944 $0 $44,057 $0
INTERFUND TRANSFER OUT TOTAL $5,944 $0 $44,057 $0
EXPENSES TOTAL $504,480 $1,600,657 $3,003,047 $1,327,001 REVENUES LESS EXPENSES $1,149,481 $129,471 -$1,272,919 $331,344 Draft
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207 - PROP C TRANSIT FUND
FUND DESCRIPTION
The City receives Proposition C Tax which is additional allocations of State Gas Tax funds from Los Angeles County. These funds must be used for street-related purposes such as construction, rehabilitation, maintenance or traffic safety. The projects must be transit related improvements. In order to spend these funds, the City must submit the project to Metropolitan Transit Authority (MTA) for prior approval.
POSITION FUNDING ALLOCATION DETAIL
207 - Prop C Transit
Position Name 2026
Allocated FTE Count
Network/Systems Technician 0.025
Management Analyst 0.1
Network/Systems Administrator 0.05
Associate Engineer 0.8
Information Systems Director 0.025
Administrative Coordinator 0.05
ALLOCATED FTE COUNT 1.05
BUDGET DETAIL
207 - Prop C Transit Official
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
Revenues
County Revenue
(44020) Prop C Transportation Tax $1,192,202 $1,245,395 $1,245,395 $1,144,379 COUNTY REVENUE TOTAL $1,192,202 $1,245,395 $1,245,395 $1,144,379 Investment Income
(48500) Investment Earnings $125,811 $9,500 $9,500 $9,500 (48510) Unrealized Gain/Loss Fmv $48,125 $0 $0 $0
INVESTMENT INCOME TOTAL $173,936 $9,500 $9,500 $9,500
REVENUES TOTAL $1,366,138 $1,254,895 $1,254,895 $1,153,879 Expenses
Personnel Services
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
Personnel Services
(50010) Salaries $95,750 $144,196 $344,196 $151,149
(50040) Classic Member Retiremnt $16,263 $23,468 $23,468 $24,522 (50042) Classic Member Ual Pmts $7,993 $15,804 $15,804 $19,256 (50044) Pepra Member Retiremnt $725 $1,595 $1,595 $1,734 (50046) Pepra Member Ual Pmts $0 $43 $43 $50
(50050) City Paid Benefits $2,074 $1,316 $1,316 $1,316
(50052) Worker's Compensation $2,905 $2,458 $2,458 $2,584 (50054) Short/Long Term Disability $501 $1,438 $1,438 $1,500 (50056) Medicare Expense $1,368 $2,105 $2,105 $2,195
(50060) Benefit Allotment $16,665 $24,596 $24,596 $26,024 (50072) Auto Allowance $0 $75 $75 $75
(50074) Technology Allowance $0 $90 $90 $90
PERSONNEL SERVICES TOTAL $144,245 $217,184 $417,184 $230,495 Operating Exp
(52314) Computer Maintenance $30,150 $48,100 $48,100 $48,100 OPERATING EXP TOTAL $30,150 $48,100 $48,100 $48,100
Professional Svcs
(54400) PS - Engineering $88,566 $205,000 $205,000 $150,000 (54410) PS - Traffic $70,748 $80,000 $80,000 $80,000
PROFESSIONAL SVCS TOTAL $159,314 $285,000 $285,000 $230,000 Contract Services
(55536) Cs - Traffic Signal Maint $269,846 $320,000 $320,000 $330,000 CONTRACT SERVICES TOTAL $269,846 $320,000 $320,000 $330,000 CIP Capital Projects $0 $664,000 $664,000 $380,000
Interfund Transfer Out
(59301) Transfer Out - Cip Fund $746,527 $0 $2,760,343 $0 INTERFUND TRANSFER OUT TOTAL $746,527 $0 $2,760,343 $0
EXPENSES TOTAL $1,350,082 $1,534,284 $4,494,627 $1,218,595 REVENUES LESS EXPENSES $16,056 -$279,389 -$3,239,732 -$64,716 Draft
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209 - SB 821 FUND (BIKE AND PEDESTRIAN
PATHS TDA)
FUND DESCRIPTION
The State allocates funds to cities for the specific purpose of the construction of bike and pedestrian paths via SB821. This fund has been established to account for transactions related to the receipt and expenditure of these funds.
BUDGET DETAIL
209 - SB 821 Official
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
Revenues
State Revenue
(43230) SB 821 - Bikeways & Trails $48,649 $100,000 $100,000 $0 STATE REVENUE TOTAL $48,649 $100,000 $100,000 $0
REVENUES TOTAL $48,649 $100,000 $100,000 $0
Expenses
CIP Capital Projects $0 $100,000 $100,000 $0
Interfund Transfer Out
(59301) Transfer Out - Cip Fund $42,131 $0 $31,519 $0
INTERFUND TRANSFER OUT TOTAL $42,131 $0 $31,519 $0
EXPENSES TOTAL $42,131 $100,000 $131,519 $0
REVENUES LESS EXPENSES $6,518 $0 -$31,519 $0
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
Draft
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224 - Permanent Local Housing Allocation
FUND DESCRIPTION
The State allocates funds to cities for the construction of affordable housing, programs to assist persons who are experiencing or are at risk of homelessness, or other housing-related assistance programs for lowto-moderate income households. This fund has been established to account for transactions related to the receipt and expenditure of these funds.
BUDGET DETAIL
224 - Permanent Local Housing Allocation
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget Revenues
State Revenue
(43125) PLHA Revenue $0 $358,416 $358,416 $390,664
STATE REVENUE TOTAL $0 $358,416 $358,416 $390,664
REVENUES TOTAL $0 $358,416 $358,416 $390,664
Expenses
Professional Svcs
(54900) PS - Other Prof Svcs $0 $358,416 $358,416 $78,133 PROFESSIONAL SVCS TOTAL $0 $358,416 $358,416 $78,133
Contract Services $0 $0 $0 $312,531
EXPENSES TOTAL $0 $358,416 $358,416 $390,664
REVENUES LESS EXPENSES $0 $0 $0 $0
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
Draft
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225 - COMMUNITY DEVELOPMENT BLOCK
GRANT FUND
FUND DESCRIPTION
The City receives an annual CDBG allotment from the federal government via the Community Development Commission. The purpose of this grant is to fund approved community development programs and projects benefiting low and moderate income citizens.
POSITION FUNDING ALLOCATION DETAIL
225 - CDBG
Position Name 2026
Allocated FTE Count
Recreation Coordinator-Seniors 0.27
ALLOCATED FTE COUNT 0.27
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
Draft
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BUDGET DETAIL
225 - CDBG
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
Revenues
Federal Revenue
(42020) CDBG Revenue $310,818 $362,376 $362,376 $383,816 FEDERAL REVENUE TOTAL $310,818 $362,376 $362,376 $383,816 REVENUES TOTAL $310,818 $362,376 $362,376 $383,816
Expenses
Personnel Services
(50010) Salaries $16,386 $18,048 $18,048 $19,862
(50030) Part-Time Wages $5,354 $0 $0 $0
(50040) Classic Member Retiremnt $1,014 $25 $25 $50
(50044) Pepra Member Retiremnt $849 $1,460 $1,460 $1,740 (50046) Pepra Member Ual Pmts $0 $73 $73 $94
(50050) City Paid Benefits $172 $300 $300 $300
(50052) Worker's Compensation $0 $358 $358 $427
(50054) Short/Long Term Disability $66 $183 $183 $216
(50056) Medicare Expense $337 $265 $265 $313
(50060) Benefit Allotment $3,720 $5,573 $5,573 $5,897
PERSONNEL SERVICES TOTAL $27,898 $26,285 $26,285 $28,899 Supplies
(51200) Operating Supplies $0 $2,083 $2,083 $2,500
SUPPLIES TOTAL $0 $2,083 $2,083 $2,500
Professional Svcs
(54460) Ps - Home Improv Loan $0 $0 $0 $39,452
(54900) PS - Other Prof Svcs $112,277 $169,819 $169,819 $4,156 PROFESSIONAL SVCS TOTAL $112,277 $169,819 $169,819 $43,608 Contract Services $0 $0 $0 $157,809
CIP Capital Projects $0 $164,189 $164,189 $145,000
Misc Expenditures $0 $0 $0 $6,000
Interfund Transfer Out
(59301) Transfer Out - Cip Fund $170,776 $0 $141,299 $0 INTERFUND TRANSFER OUT TOTAL $170,776 $0 $141,299 $0
EXPENSES TOTAL $310,951 $362,376 $503,675 $383,816
REVENUES LESS EXPENSES
Draft
-$133 $0 -$141,299 $0
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Packet Pg. 165
226 - CASP SB1186
FUND DESCRIPTION
SB 1186 requires that a $4 additional fee is to be paid by any applicant seeking a local business license when it is initially issued or renewed. From January 1, 2018 through December 31, 2023, the City will retain 90% of the fees collected. The purpose of the fee is to increase disability access and compliance with construction-related accessibility.
BUDGET DETAIL
226 - CASP SB 1186
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget Revenues
Planning Fees
(48150) Business License - Sb1186 $25,239 $8,000 $8,000 $8,000 PLANNING FEES TOTAL $25,239 $8,000 $8,000 $8,000
Investment Income
(48500) Investment Earnings $1,767 $200 $200 $200
(48510) Unrealized Gain/Loss Fmv $676 $0 $0 $0
INVESTMENT INCOME TOTAL $2,443 $200 $200 $200
REVENUES TOTAL $27,682 $8,200 $8,200 $8,200
Expenses $0 $0 $0 $60,000
REVENUES LESS EXPENSES $27,682 $8,200 $8,200 -$51,800
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
Draft
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Packet Pg. 166
238 - LANDSCAPE MAINTENANCE DISTRICT #38
FUND DESCRIPTION
The City is responsible for the operations of the LLAD #38 which primarily maintains the City's medians. This district was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special assessment on their property taxes. This fund accounts for this district's operations.
POSITION FUNDING ALLOCATION DETAIL
238 - District 38
Position Name 2026
Allocated FTE Count
Facilities Maintenance Supervisor 0.05
Parks & Maintenance Superintendent 0.2
ALLOCATED FTE COUNT 0.25
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
Draft
1.c
Packet Pg. 167
BUDGET DETAIL
238 - District 38
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
Revenues
Special Assessments
(40080) Special Assessments $273,167 $276,780 $276,780 $276,780 SPECIAL ASSESSMENTS TOTAL $273,167 $276,780 $276,780 $276,780 Interfund Transfers
(49100) Transfer In - General Fd $206,891 $308,477 $308,477 $217,326 INTERFUND TRANSFERS TOTAL $206,891 $308,477 $308,477 $217,326 REVENUES TOTAL $480,058 $585,257 $585,257 $494,106
Expenses
Personnel Services
(50010) Salaries $33,896 $32,798 $32,798 $33,814
(50040) Classic Member Retiremnt $6,234 $6,223 $6,223 $6,427 (50042) Classic Member Ual Pmts $3,272 $4,211 $4,211 $5,073 (50050) City Paid Benefits $622 $278 $278 $278
(50052) Worker's Compensation $1,165 $964 $964 $995
(50054) Short/Long Term Disability $164 $330 $330 $339
(50056) Medicare Expense $490 $503 $503 $516
(50060) Benefit Allotment $4,903 $5,250 $5,250 $5,550
PERSONNEL SERVICES TOTAL $50,746 $50,557 $50,557 $52,992 Operating Exp
(52160) Advertising $1,467 $3,000 $3,000 $3,000
(52210) Electric Utility Expenditure $3,453 $6,500 $6,500 $5,500 (52220) Water Utility Expenditure $145,019 $154,000 $154,000 $154,000 (52320) Maint Of Grounds/Buildings $61,174 $50,000 $50,000 $50,000 OPERATING EXP TOTAL $211,113 $213,500 $213,500 $212,500 Professional Svcs
(54900) PS - Other Prof Svcs $14,791 $7,000 $7,000 $7,000 PROFESSIONAL SVCS TOTAL $14,791 $7,000 $7,000 $7,000
Contract Services
(55522) Cs - Tree Maintenance $6,700 $83,700 $83,700 $10,000 (55524) Cs - Landscape Maintenance $196,708 $230,500 $230,500 $211,500 CONTRACT SERVICES TOTAL $203,408 $314,200 $314,200 $221,500 EXPENSES TOTAL $480,058 $585,257 $585,257 $493,992
REVENUES LESS EXPENSES
Draft
$0 $0 $0 $114
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Packet Pg. 168
239 - LANDSCAPE MAINTENANCE DISTRCIT #39-
2022
FUND DESCRIPTION
The County of Los Angeles originally formed Landscape Assessment District No. 39 (LAD 39) prior to the City's incorporation and in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from the district receive a special assessment on their property taxes. After its incorporation, the City took over the administration of the assessment district. In March 2022, the City implemented a successful Proposition 218 balloting procedure to replace LAD 39 with LAD 39-2022 with the same service area and an updated assessment structure approved by the property owners. This fund accounts for this district's operations.
POSITION FUNDING ALLOCATION DETAIL
239 - District 39
Position Name 2026
Allocated FTE Count
Management Analyst 0.05
Facilities Maintenance Supervisor 0.05
Parks & Maintenance Superintendent 0.1
ALLOCATED FTE COUNT 0.2
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
Draft
1.c
Packet Pg. 169
BUDGET DETAIL
239 - District 39
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
Revenues
Special Assessments
(40080) Special Assessments $642,920 $665,215 $665,215 $687,833 SPECIAL ASSESSMENTS TOTAL $642,920 $665,215 $665,215 $687,833 Interfund Transfers
(49100) Transfer In - General Fd $42,560 $44,037 $44,037 $45,535 INTERFUND TRANSFERS TOTAL $42,560 $44,037 $44,037 $45,535 REVENUES TOTAL $685,480 $709,252 $709,252 $733,368
Expenses
Personnel Services
(50010) Salaries $22,453 $24,161 $24,161 $25,154
(50040) Classic Member Retiremnt $3,809 $3,687 $3,687 $3,807 (50042) Classic Member Ual Pmts $1,938 $2,495 $2,495 $3,005 (50044) Pepra Member Retiremnt $128 $380 $380 $413
(50050) City Paid Benefits $375 $222 $222 $222
(50052) Worker's Compensation $728 $611 $611 $633
(50054) Short/Long Term Disability $105 $243 $243 $252
(50056) Medicare Expense $334 $353 $353 $365
(50060) Benefit Allotment $3,470 $4,182 $4,182 $4,422
PERSONNEL SERVICES TOTAL $33,341 $36,334 $36,334 $38,273 Operating Exp
(52160) Advertising $2,552 $3,500 $3,500 $3,500
(52210) Electric Utility Expenditure $1,066 $2,500 $2,500 $2,000 (52220) Water Utility Expenditure $80,441 $123,500 $123,500 $123,500 (52320) Maint Of Grounds/Buildings $38,488 $276,418 $276,418 $248,544 OPERATING EXP TOTAL $122,547 $405,918 $405,918 $377,544 Professional Svcs
(54900) PS - Other Prof Svcs $6,000 $7,000 $7,000 $7,000 PROFESSIONAL SVCS TOTAL $6,000 $7,000 $7,000 $7,000
Contract Services
(55522) Cs - Tree Maintenance $29,884 $32,000 $32,000 $32,000 (55524) Cs - Landscape Maintenance $158,408 $170,000 $170,000 $175,000 (55526) Cs - Weed/Pest Abatement $34,913 $58,000 $58,000 $58,000 CONTRACT SERVICES TOTAL $223,205 $260,000 $260,000 $265,000 CIP Capital Projects $0 $0 $0 $400,000
EXPENSES TOTAL $385,093 $709,252 $709,252 $1,087,817
REVENUES LESS EXPENSES
Draft
$300,386 $0 $0 -$354,449
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Packet Pg. 170
241 - LANDSCAPE MAINTENANCE DISTRCIT #41-
2021
FUND DESCRIPTION
The County of Los Angeles originally formed Landscape Assessment District No. 41 (LAD 41) prior to the City's incorporation and in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from the district receive a special assessment on their property taxes. After its incorporation, the City took over the administration of the assessment district. In July 2021, the City implemented a successful Proposition 218 balloting procedure to replace LAD 41 with LAD 41-2021 with the same service area and an updated assessment structure approved by the property owners. This fund accounts for this district's operations.
POSITION FUNDING ALLOCATION DETAIL
241 - District 41
Position Name 2026
Allocated FTE Count
Management Analyst 0.05
Facilities Maintenance Supervisor 0.05
Parks & Maintenance Superintendent 0.1
ALLOCATED FTE COUNT 0.2
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
Draft
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Packet Pg. 171
BUDGET DETAIL
241 - District 41
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
Revenues
Special Assessments
(40080) Special Assessments $304,634 $311,346 $311,346 $320,686 SPECIAL ASSESSMENTS TOTAL $304,634 $311,346 $311,346 $320,686 Interfund Transfers
(49100) Transfer In - General Fd $11,298 $11,955 $11,955 $12,314 INTERFUND TRANSFERS TOTAL $11,298 $11,955 $11,955 $12,314 REVENUES TOTAL $315,932 $323,301 $323,301 $333,000
Expenses
Personnel Services
(50010) Salaries $22,453 $24,161 $24,161 $25,154
(50020) Over Time Wages $0 $394 $394 $394
(50040) Classic Member Retiremnt $3,809 $3,687 $3,687 $3,807 (50042) Classic Member Ual Pmts $1,938 $2,495 $2,495 $3,005 (50044) Pepra Member Retiremnt $128 $380 $380 $413
(50050) City Paid Benefits $375 $222 $222 $222
(50052) Worker's Compensation $728 $611 $611 $633
(50054) Short/Long Term Disability $105 $243 $243 $252
(50056) Medicare Expense $334 $353 $353 $365
(50060) Benefit Allotment $3,470 $4,182 $4,182 $4,422
PERSONNEL SERVICES TOTAL $33,341 $36,728 $36,728 $38,667 Operating Exp
(52160) Advertising $1,574 $3,000 $3,000 $3,000
(52210) Electric Utility Expenditure $784 $2,000 $2,000 $2,000 (52220) Water Utility Expenditure $69,229 $75,000 $75,000 $75,000 (52320) Maint Of Grounds/Buildings $13,796 $50,000 $50,000 $50,000 OPERATING EXP TOTAL $85,383 $130,000 $130,000 $130,000
Professional Svcs
(54900) PS - Other Prof Svcs $6,000 $7,000 $7,000 $7,000 PROFESSIONAL SVCS TOTAL $6,000 $7,000 $7,000 $7,000
Contract Services
(55522) Cs - Tree Maintenance $17,697 $23,000 $23,000 $23,000 (55524) Cs - Landscape Maintenance $64,946 $68,500 $68,500 $70,600 (55526) Cs - Weed/Pest Abatement $30,187 $58,073 $58,073 $51,606 CONTRACT SERVICES TOTAL $112,830 $149,573 $149,573 $145,206 CIP Capital Projects $0 $0 $0 $200,000
EXPENSES TOTAL $237,554 $323,301 $323,301 $520,873
REVENUES LESS EXPENSES $78,378 $0 $0 -$187,873
Draft
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Packet Pg. 172
245 - STREET BEAUTIFICATION FUND
FUND DESCRIPTION
This fund was established in FY 2017/2018 as a result of funds received from development projects to be used towards the Diamond Bar Complete Streets improvements as well as other identified capital improvement streetscape or complete streets projects as conditioned by the development projects entitlements.
BUDGET DETAIL
245 - Street Beautification
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget Revenues
Investment Income
(48500) Investment Earnings $12,375 $2,400 $2,400 $2,400 (48510) Unrealized Gain/Loss Fmv $4,734 $0 $0 $0
INVESTMENT INCOME TOTAL $17,108 $2,400 $2,400 $2,400
REVENUES TOTAL $17,108 $2,400 $2,400 $2,400
REVENUES LESS EXPENSES $17,108 $2,400 $2,400 $2,400
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
Draft
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Packet Pg. 173
246 - TRAFFIC MITIGATION FUND
FUND DESCRIPTION
The Traffic Mitigation Fund is used to account for funds which have been received from development projects and designated by the City Council for traffic mitigation projects.
BUDGET DETAIL
246 - Traffic Mitigation
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget Revenues
Investment Income
(48500) Investment Earnings $155,108 $150,000 $150,000 $150,000 (48510) Unrealized Gain/Loss Fmv $59,331 $0 $0 $0
INVESTMENT INCOME TOTAL $214,439 $150,000 $150,000 $150,000 REVENUES TOTAL $214,439 $150,000 $150,000 $150,000
REVENUES LESS EXPENSES $214,439 $150,000 $150,000 $150,000 City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
Draft
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Packet Pg. 174
247 - SEWER MITIGATION FUND
FUND DESCRIPTION
This fund was established in FY 2014/2015 as a result of Developer Impacts to existing sewer facilities in the City. The fund will be used to account for funds which have been received from development projects and designated by the City Council for sewer facility mitigation/improvement projects.
BUDGET DETAIL
247 - Sewer Mitigation
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget Revenues
Investment Income
(48500) Investment Earnings $2,102 $400 $400 $400
(48510) Unrealized Gain/Loss Fmv $804 $0 $0 $0
INVESTMENT INCOME TOTAL $2,906 $400 $400 $400
REVENUES TOTAL $2,906 $400 $400 $400
REVENUES LESS EXPENSES $2,906 $400 $400 $400
City of Diamond Bar Budget
Fiscal Year 24/25
www.diamondbarca.gov
Draft
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Packet Pg. 175
248 - TRES HERMANOS CONSERVATION
AUTHORITY FUND
FUND DESCRIPTION
The Tres Hermanos Conservation Authority is a joint powers agency with representatives from the cities of Chino Hills, Diamond Bar, and Industry with the primary purpose to coordinate the overall ownership, maintenance and use of the 2,445-acre Tres Hermanos Ranch property through the collaborative efforts of its Member Agencies. The Tres Hermanos Conservation Authority Fund was created in 2019 to provide for the City’s share of the property maintenance and administration costs of the Authority. The revenue source for this fund is a transfer in from the General Fund.
BUDGET DETAIL
248 - Tres Hermanos
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
Revenues
Interfund Transfers
(49100) Transfer In - General Fd $90,330 $100,000 $100,000 $80,000 INTERFUND TRANSFERS TOTAL $90,330 $100,000 $100,000 $80,000 REVENUES TOTAL $90,330 $100,000 $100,000 $80,000
Expenses
Operating Exp
(52320) Maint Of Grounds/Buildings $90,330 $100,000 $100,000 $80,000 OPERATING EXP TOTAL $90,330 $100,000 $100,000 $80,000
EXPENSES TOTAL $90,330 $100,000 $100,000 $80,000
REVENUES LESS EXPENSES $0 $0 $0 $0
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
Draft
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Packet Pg. 176
250 - INTEGRATED WASTE MANAGEMENT FUND
FUND DESCRIPTION
The Integrated Waste Management Fund was created during FY 1990/1991, to account for expenditures and revenues related to the activities involved with the City's efforts to comply with AB939. Revenues recorded in this fund are the adopted waste hauler fees and funds received from the State for recycling education and efforts.
POSITION FUNDING ALLOCATION DETAIL
250 - Integrated Waste Management
Position Name 2026
Allocated FTE Count
Management Analyst 1.7
Public Works Maintenance Superintendent-Streets 0.025
Senior Neighborhood Improvement Officer 0.2
Assistant to the City Manager 0.35
Public Works Manager/Assistant City Engineer 0.025
Administrative Assistant 0.025
Community Relations Manager 0.3
Media Specialist 0.25
Finance Supervisor 0.025
Accounting Technician 0.05
Community Relations Coordinator 0.15
Finance Director 0.025
Facilities Maintenance Supervisor 0.025
Public Works Director/City Engineer 0.025
Principal Management Analyst 0.05
Assistant City Manager 0.1
Facilities & Asset Maintenance Technician 0.025
Neighborhood Improvement Officer 0.1
Senior Maintenance Worker 0.025
Administrative Coordinator 0.075
Senior Accounting Technician 0.075
ALLOCATED FTE COUNT 3.625
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
Draft
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Packet Pg. 177
BUDGET DETAIL
250 - Integrated Waste Management
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
Revenues
State Revenue $53,781 $146,317 $146,317 $0
Miscellaneous Fees
(48410) Integrated Waste Mgmt Fees $694,047 $636,000 $709,600 $740,670 MISCELLANEOUS FEES TOTAL $694,047 $636,000 $709,600 $740,670 Investment Income
(48500) Investment Earnings $36,956 $14,700 $14,700 $35,000 (48510) Unrealized Gain/Loss Fmv $14,136 $0 $0 $0
INVESTMENT INCOME TOTAL $51,092 $14,700 $14,700 $35,000 Cost Reimbursements
(48820) Cost Reimbursements $2,453 $14,526 $14,526 $50,000 COST REIMBURSEMENTS TOTAL $2,453 $14,526 $14,526 $50,000 REVENUES TOTAL $801,372 $811,543 $885,143 $825,670
Expenses
Personnel Services
(50010) Salaries $280,812 $387,732 $387,732 $418,809
(50020) Over Time Wages $399 $2,000 $2,000 $2,000
(50040) Classic Member Retiremnt $31,879 $31,308 $31,308 $33,225 (50042) Classic Member Ual Pmts $24,781 $21,006 $21,006 $25,993 (50044) Pepra Member Retiremnt $7,924 $17,483 $17,483 $19,263 (50046) Pepra Member Ual Pmts $0 $872 $872 $1,040
(50050) City Paid Benefits $4,134 $4,011 $4,011 $3,627
(50052) Worker's Compensation $7,596 $5,436 $5,436 $5,791 (50054) Short/Long Term Disability $1,395 $3,836 $3,836 $4,124 (50056) Medicare Expense $4,535 $5,638 $5,638 $6,054
(50060) Benefit Allotment $53,011 $74,673 $74,673 $79,548 (50072) Auto Allowance $468 $555 $555 $630
(50074) Technology Allowance $595 $690 $690 $720
PERSONNEL SERVICES TOTAL $417,529 $555,240 $555,240 $600,824 Supplies
(51200) Operating Supplies $9,587 $15,000 $27,000 $28,000 (51300) Small Tools & Equipment $8,684 $13,500 $5,500 $10,000 (51400) Promotional Supplies $14,409 $11,500 $11,500 $10,000 SUPPLIES TOTAL $32,681 $40,000 $44,000 $48,000
Operating Exp
(52110) Printing $2,337 $14,000 $14,000 $21,000
(52160) Advertising $970 $5,000 $8,000 $10,000
(52170) Postage $0 $10,000 $10,000 $15,000
(52400) Membership & Dues $500 $1,000 $1,000 $1,000
(52405) Publications $0 $200 $200 $200
(52410) Meetings $695 $1,000 $1,000 $1,000
(52415) Conferences $0 $1,950 $1,950 $2,000
(52500) Education & Training $485 $1,000 $1,000 $1,000
OPERATING EXP TOTAL $4,987 $34,150 $37,150 $51,200
Professional Svcs
(54900) PS - Other Prof Svcs $111,835 $246,500 $246,500 $150,750 PROFESSIONAL SVCS TOTAL $111,835 $246,500 $246,500 $150,750 Contract Services
(55000) Cs - Contract Services $36,011 $40,000 $46,797 $35,000 CONTRACT SERVICES TOTAL $36,011 $40,000 $46,797 $35,000 Capital Outlay Exp
(56116) Equipment $179 $0 $34,186 $0
Draft
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2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
CAPITAL OUTLAY EXP TOTAL $179 $0 $34,186 $0
Misc Expenditures
(57220) Special Events Insurance $1,773 $3,000 $3,000 $3,000 MISC EXPENDITURES TOTAL $1,773 $3,000 $3,000 $3,000
Interfund Transfer Out
(59100) Transfer Out - General Fund $0 $10,000 $10,000 $10,000 INTERFUND TRANSFER OUT TOTAL $0 $10,000 $10,000 $10,000 EXPENSES TOTAL $604,993 $928,890 $976,873 $898,774
REVENUES LESS EXPENSES $196,379 -$117,347 -$91,730 -$73,104 Draft
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Packet Pg. 179
251 - AIR QUALITY IMPROVEMENT FUND
FUND DESCRIPTION
This fund was established in FY 1991/1992 to account for revenues received as a result of AB2766 which authorized the imposition of an additional motor vehicle registration fee to fund the implementation of air quality management compliance and provisions of the California Clean Air Act of 1988.
BUDGET DETAIL
251 - Air Quality Improvement Official
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
Revenues
State Revenue
(43100) AB 2766 Revenue $71,804 $73,000 $73,000 $73,000 STATE REVENUE TOTAL $71,804 $73,000 $73,000 $73,000
Investment Income
(48500) Investment Earnings $5,418 $2,100 $2,100 $2,100 (48510) Unrealized Gain/Loss Fmv $2,072 $0 $0 $0
INVESTMENT INCOME TOTAL $7,490 $2,100 $2,100 $2,100
REVENUES TOTAL $79,294 $75,100 $75,100 $75,100
Expenses
Professional Svcs
(54410) PS - Traffic $0 $50,000 $50,000 $40,000
PROFESSIONAL SVCS TOTAL $0 $50,000 $50,000 $40,000
CIP Capital Projects
(56102) CIP-Traffic Control Imprv $27,413 $34,000 $34,000 $34,000 CIP CAPITAL PROJECTS TOTAL $27,413 $34,000 $34,000 $34,000 Interfund Transfer Out
(59502) Transfer Out - Vehicle Repl Fund $132,000 $70,000 $70,000 $0 INTERFUND TRANSFER OUT TOTAL $132,000 $70,000 $70,000 $0 EXPENSES TOTAL $159,413 $154,000 $154,000 $74,000
REVENUES LESS EXPENSES -$80,119 -$78,900 -$78,900 $1,100 City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
Draft
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Packet Pg. 180
252 - WASTE HAULER FUND
FUND DESCRIPTION
The Waste Hauler Fund was established in FY 2013/2014. These funds are received from the City's Waste Hauler in order to mitigate damage to City streets by large trash trucks. Previously these funds were recognized in the General Fund.
BUDGET DETAIL
252 - Waste Hauler
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
Revenues
Engineering Fees
(48265) Road Reimbursement $157,988 $0 $157,000 $173,150 (48260) Waste Hauler Fees $0 $157,000 $0 $0
ENGINEERING FEES TOTAL $157,988 $157,000 $157,000 $173,150 Investment Income
(48500) Investment Earnings $11,552 $1,300 $1,300 $1,300 (48510) Unrealized Gain/Loss Fmv $4,419 $0 $0 $0
INVESTMENT INCOME TOTAL $15,971 $1,300 $1,300 $1,300
REVENUES TOTAL $173,958 $158,300 $158,300 $174,450
Expenses
CIP Capital Projects $0 $250,000 $250,000 $195,000
Interfund Transfer Out
(59301) Transfer Out - Cip Fund $233,740 $0 $162,260 $0 INTERFUND TRANSFER OUT TOTAL $233,740 $0 $162,260 $0
EXPENSES TOTAL $233,740 $250,000 $412,260 $195,000
REVENUES LESS EXPENSES -$59,782 -$91,700 -$253,960 -$20,550 City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
Draft
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Packet Pg. 181
253 - USED OIL BLOCK GRANT FUND
FUND DESCRIPTION
The Department of Resources Recycling and Recovery (CalRecycle) administers the annual Used Oil Payment Program (OPP) grant program to provide cities with the opportunity to offer used oil recycling and disposal programs.
BUDGET DETAIL (REVENUES)
253 - Used Oil Block Grant (Revenues)
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget State Revenue
(43200) Used Motor Oil Block Grant $7,771 $7,771 $7,771 $7,833 STATE REVENUE TOTAL $7,771 $7,771 $7,771 $7,833
Investment Income
(48500) Investment Earnings $894 $200 $200 $200
(48510) Unrealized Gain/Loss Fmv $342 $0 $0 $0
INVESTMENT INCOME TOTAL $1,236 $200 $200 $200
TOTAL $9,007 $7,971 $7,971 $8,033
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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BUDGET DETAIL (EXPENSES)
253 - Used Oil Block Grant (Expenses)
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
Supplies
(51200) Operating Supplies $0 $901 $2,720 $5,873
(51300) Small Tools & Equipment $691 $1,000 $1,000 $0
SUPPLIES TOTAL $691 $1,901 $3,720 $5,873
Operating Exp
(52110) Printing $254 $400 $400 $0
(52160) Advertising $1,525 $1,650 $1,650 $1,000
(52302) Rental/Lease - Real Property $3,697 $3,300 $2,121 $0 OPERATING EXP TOTAL $5,476 $5,350 $4,171 $1,000
Professional Svcs
(54900) PS - Other Prof Svcs $2,358 $1,920 $1,280 $960
PROFESSIONAL SVCS TOTAL $2,358 $1,920 $1,280 $960
TOTAL $8,524 $9,171 $9,171 $7,833
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254 - BEVERAGE CONTAINER RECYCLING
GRANT FUND
FUND DESCRIPTION
The Department of Resources Recycling and Recovery (CalRecycle) administers this annual grant program to provide cities with the opportunity to offer beverage container recycling programs, including aluminum, glass, plastic and bi-metal.
BUDGET DETAIL (REVENUES)
254 - Beverage Container Recycling Grant Revenue
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
State Revenue
(43220) Beverage Container Recycling $13,696 $13,000 $13,618 $13,000 STATE REVENUE TOTAL $13,696 $13,000 $13,618 $13,000
Investment Income
(48500) Investment Earnings $3,873 $1,800 $1,800 $1,800 (48510) Unrealized Gain/Loss Fmv $1,482 $0 $0 $0
INVESTMENT INCOME TOTAL $5,355 $1,800 $1,800 $1,800
TOTAL $19,051 $14,800 $15,418 $14,800
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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BUDGET DETAIL (EXPENSES)
254 - Beverage Container Recycling Grant Expenses
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget Supplies
(51300) Small Tools & Equipment $967 $5,000 $14,579 $6,196 SUPPLIES TOTAL $967 $5,000 $14,579 $6,196
Operating Exp
(52160) Advertising $0 $5,000 $5,000 $7,500
OPERATING EXP TOTAL $0 $5,000 $5,000 $7,500
Professional Svcs
(54900) PS - Other Prof Svcs $0 $1,000 $0 $0
PROFESSIONAL SVCS TOTAL $0 $1,000 $0 $0
Contract Services $0 $3,000 $0 $13,618
Capital Outlay Exp
(56116) Equipment $2,975 $0 $0 $70,000
CAPITAL OUTLAY EXP TOTAL $2,975 $0 $0 $70,000
TOTAL $3,942 $14,000 $19,579 $97,314
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256 - HAZARD MITIGATION GRANT FUND
FUND DESCRIPTION
The City received a grant from FEMA in order to update the City's Hazard Mitigation Plan. This plan establishes the City's strategy to implement improvements and programs to lessen community impacts in the event of natural hazard events.
BUDGET DETAIL
256 - Hazard Mitigation Grant
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget Revenues $280 $0 $0 $0
REVENUES LESS EXPENSES $280 $0 $0 $0
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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260 - PARK FEES (QUIMBY) FUND
FUND DESCRIPTION
Within the California Subdivision Map Act is a requirement that developers either contribute land or pay fees to the local municipal government to provide recreational facilities within the development area. This fund is used to account for the fees received.
BUDGET DETAIL
260 - Quimby
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget Revenues
Investment Income
(48500) Investment Earnings $4,627 $500 $500 $500
(48510) Unrealized Gain/Loss Fmv $1,770 $0 $0 $0
INVESTMENT INCOME TOTAL $6,397 $500 $500 $500
REVENUES TOTAL $6,397 $500 $500 $500
REVENUES LESS EXPENSES $6,397 $500 $500 $500
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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261 - MEASURE A NEIGHBORHOOD PARKS ACT
FUND DESCRIPTION
Measure A Neighborhood Parks Act was approved by the voters in November 2016 and provides funds to improve the quality of life throughout Los Angeles County by preserving and protecting parks, safe places to play, community recreation facilities, beaches, rivers, open spaces and water conservation. Measure A funds provide local funding for parks, recreation, trails, cultural facilities, open space and Veteran and youth programs.
BUDGET DETAIL
261 - Measure A
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget Revenues
County Revenue
(44080) Measure A Category 1 Rev $184,000 $0 $0 $0
COUNTY REVENUE TOTAL $184,000 $0 $0 $0
REVENUES TOTAL $184,000 $0 $0 $0
REVENUES LESS EXPENSES $184,000 $0 $0 $0
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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262 - PARK & FACILITY DEVELOPMENT FUND
FUND DESCRIPTION
The purpose of this fund is to provide resources for the development and enhancement of the City's parks and facilities.
BUDGET DETAIL
262 - Park & Facility Development Official
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
Revenues
Rev From Oth Cities $0 $0 $1,000,000 $0
Investment Income
(48500) Investment Earnings $70,733 $7,300 $7,300 $7,300 (48510) Unrealized Gain/Loss Fmv $27,057 $0 $0 $0
INVESTMENT INCOME TOTAL $97,790 $7,300 $7,300 $7,300
Interfund Transfers
(49100) Transfer In - General Fd $1,204,585 $0 $0 $0
INTERFUND TRANSFERS TOTAL $1,204,585 $0 $0 $0
REVENUES TOTAL $1,302,375 $7,300 $1,007,300 $7,300
Expenses
Professional Svcs $0 $0 $0 $35,000
Interfund Transfer Out
(59301) Transfer Out - Cip Fund $208,836 $0 $1,864,955 $0 INTERFUND TRANSFER OUT TOTAL $208,836 $0 $1,864,955 $0
EXPENSES TOTAL $208,836 $0 $1,864,955 $35,000
REVENUES LESS EXPENSES $1,093,539 $7,300 -$857,655 -$27,700 City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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270 - PEG FEES FUND
FUND DESCRIPTION
Public, Educational and Governmental (PEG) fees totaling 1% of gross revenues are remitted to the City by all video service providers with a valid state franchise. In accordance with federal law, PEG fees may be used only for capital expenditures related to the City's operations of its PEG channels. Capital expenditures include equipment, and related labor, software, training and associated warranty costs. Repairs are not considered capital expenditures.
BUDGET DETAIL
270 - PEG Fees
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
Revenues
Other Taxes & Fees
(41040) PEG Fees $71,188 $100,000 $100,000 $100,000
OTHER TAXES & FEES TOTAL $71,188 $100,000 $100,000 $100,000 Investment Income
(48500) Investment Earnings $26,265 $3,800 $3,800 $3,800 (48510) Unrealized Gain/Loss Fmv $10,047 $0 $0 $0
INVESTMENT INCOME TOTAL $36,312 $3,800 $3,800 $3,800
REVENUES TOTAL $107,500 $103,800 $103,800 $103,800
Expenses
Contract Services $0 $0 $20,500 $0
Capital Outlay Exp
(56116) Equipment $6,841 $100,000 $100,000 $100,000
CAPITAL OUTLAY EXP TOTAL $6,841 $100,000 $100,000 $100,000 Interfund Transfer Out
(59301) Transfer Out - Cip Fund $85,267 $0 $323,060 $0
INTERFUND TRANSFER OUT TOTAL $85,267 $0 $323,060 $0
EXPENSES TOTAL $92,108 $100,000 $443,560 $100,000
REVENUES LESS EXPENSES $15,393 $3,800 -$339,760 $3,800
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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280 - CITIZENS OPTION FOR PUBLIC SAFETY
(COPS) FUND
FUND DESCRIPTION
The purpose of these funds are to enhance the City's public safety budget and to fund special public safety related projects. These funds are used to provide at-risk youth counseling with a majority of the funds being transferred to the General Fund to pay for City's contracted Law Enforcement services.
BUDGET DETAIL (REVENUES)
280 - COPS REVENUES
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget State Revenue
(43160) State Cops Revenue $186,159 $165,000 $165,000 $185,000 STATE REVENUE TOTAL $186,159 $165,000 $165,000 $185,000 Investment Income
(48500) Investment Earnings $18,239 $3,200 $3,200 $3,200 (48510) Unrealized Gain/Loss Fmv $6,977 $0 $0 $0
INVESTMENT INCOME TOTAL $25,216 $3,200 $3,200 $3,200
TOTAL $211,374 $168,200 $168,200 $188,200
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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BUDGET DETAIL (EXPENSES)
280 - COPS EXPENSES
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
Professional Svcs
(54900) PS - Other Prof Svcs $4,800 $5,000 $5,000 $5,000 PROFESSIONAL SVCS TOTAL $4,800 $5,000 $5,000 $5,000
Capital Outlay Exp
(56116) Equipment $0 $5,000 $5,000 $5,000
CAPITAL OUTLAY EXP TOTAL $0 $5,000 $5,000 $5,000
Interfund Transfer Out
(59100) Transfer Out - General Fund $152,500 $152,500 $152,500 $152,500 INTERFUND TRANSFER OUT TOTAL $152,500 $152,500 $152,500 $152,500 TOTAL $157,300 $162,500 $162,500 $162,500
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CAPITAL IMPROVEMENT PROGRAM (CIP)
CIP OVERVIEW
The CIP section provides project descriptions and financial information for capital improvement projects citywide. The schedules on the following pages list each project, include a project description, project funding sources, and the Adopted FY 2025-26 Budget for the project.
The FY 2025-2026 Capital Improvement Program (CIP) includes a total of $5.16 million in new projects and includes many of the projects that were in the design phase in FY 2024/25 which will now move into the construction phase in FY 2025/26. The CIP was reviewed for consistency with the City’s General Plan at the May 13, 2025 Planning Commission Meeting.
CIP projects include:
Pavement Rehabilitation Design Project FYs 2026-28 (Arterials, Residential, Collector Street Rehab., and CDBG Curb Ramps)
1. 2. Arterial Street Rehabilitation (Construction)
3. CDBG Curb Ramps - Area 6 (Construction)
4. Battery Back-Up and CCTV Replacement Program FY25/26
5. LLADs Irrigation, Landscape, and Mini-Parks Improvements City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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BUDGET DETAIL
FY 25/26 CIP
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget CIP Capital Projects
(56101) CIP-Street Improvments $0 $0 $0 $4,499,000
(56102) CIP-Traffic Control Imprv $0 $0 $0 $64,000
(56104) CIP-Park Improvements $0 $0 $0 $600,000
CIP CAPITAL PROJECTS TOTAL $0 $0 $0 $5,163,000
TOTAL $0 $0 $0 $5,163,000
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CAPITAL IMPROVEMENT PROGRAM (CIP)
Project #: SI261
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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CAPITAL IMPROVEMENT PROGRAM (CIP)
Project #: SI262
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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CAPITAL IMPROVEMENT PROGRAM (CIP)
Project #: SI264
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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CAPITAL IMPROVEMENT PROGRAM (CIP)
Project #: TM261
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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CAPITAL IMPROVEMENT PROGRAM (CIP)
Project #: FP261
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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401 - DEBT SERVICE FUND
FUND DESCRIPTION
This fund was established to account for governmental debt incurred by the City. The Debt Service fund will account for the payment of principal, interest and related administrative costs incurred (e.g. bank fees). The General Fund makes a transfer-in to the Debt Service Fund to provide the resources needed to meet the City’s debt obligations.
The City’s only outstanding debt relates to the 2002 financing needed for the acquisition and construction of the Diamond Bar Center. In May 2021, the City refunded $7.83 million of the outstanding Lease Revenue Bonds associated with the original 2002 acquisition and construction of the Diamond Bar Center. This achieved a gross savings of $1.736 million and present value savings of $1.633 million (or 20.85%) which translates to approximately $144,700 in average annual debt service savings to the General Fund for the remainder of the term (June 2033), and an effective interest rate of 1.15%. The 2021 Bonds were rated by S&P as AA+ (top rating for this type of bond) which is a testament to the City Council's prudent fiscal policies.
The total debt service (principal and interest) will be $712,600 for FY 2023-24. The current bonds mature June 1, 2033 and the outstanding amount is approximately $5.8 million as of July 1, 2023. The City’s legal debt limit as of June 30, 2022 is $422,238,938.
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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BUDGET DETAIL
401 - Debt Service
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget Revenues
Investment Income
(48500) Investment Earnings $1,748 $0 $0 $0
INVESTMENT INCOME TOTAL $1,748 $0 $0 $0
Interfund Transfers
(49100) Transfer In - General Fd $715,266 $721,900 $721,900 $729,700 INTERFUND TRANSFERS TOTAL $715,266 $721,900 $721,900 $729,700 REVENUES TOTAL $717,013 $721,900 $721,900 $729,700
Expenses
Operating Exp
(52255) Banking Charges $3,000 $3,500 $3,500 $6,500
OPERATING EXP TOTAL $3,000 $3,500 $3,500 $6,500
Misc Expenditures
(57000) Bond Principal $480,000 $505,000 $505,000 $530,000 (57100) Interest Expense $232,600 $213,400 $213,400 $193,200 MISC EXPENDITURES TOTAL $712,600 $718,400 $718,400 $723,200 EXPENSES TOTAL $715,600 $721,900 $721,900 $729,700
REVENUES LESS EXPENSES $1,413 $0 $0 $0
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501 - SELF INSURANCE FUND
FUND DESCRIPTION
This fund was originally established in 1989 to pay all self-assumed losses and related costs. The City became a member of the California Joint Powers Insurance Authority in 1990 to provide a variety of insurance programs reducing the City's exposure to potential losses. This fund was amended in FY 2025/26 to provide for potential uninsured losses, claims and deductibles. Contributions to this fund are from the General Fund.
BUDGET DETAIL
501 - Self Insurance Official
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget Revenues
Investment Income
(48500) Investment Earnings $15,051 $10,000 $10,000 $10,000 (48510) Unrealized Gain/Loss Fmv $5,757 $0 $0 $0
INVESTMENT INCOME TOTAL $20,808 $10,000 $10,000 $10,000 Interfund Transfers
(49100) Transfer In - General Fd $609,380 $580,000 $580,000 $0 INTERFUND TRANSFERS TOTAL $609,380 $580,000 $580,000 $0 REVENUES TOTAL $630,188 $590,000 $590,000 $10,000
Expenses
Operating Exp $713 $0 $0 $0
Misc Expenditures
(57200) Crime Insurance $2,085 $2,200 $2,200 $2,408
(57202) Property Insurance $64,053 $78,500 $78,500 $83,011 (57204) Pollution Insurance $3,932 $4,150 $4,150 $4,541 (57210) Liability Insurance $539,396 $449,700 $449,700 $560,784 MISC EXPENDITURES TOTAL $609,466 $534,550 $534,550 $650,744 Interfund Transfer Out $0 $0 $0 $100,000
EXPENSES TOTAL $610,179 $534,550 $534,550 $750,744
REVENUES LESS EXPENSES $20,009 $55,450 $55,450 -$740,744 City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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502 - VEHICLE MAINTENANCE & REPLACEMENT
FUND
FUND DESCRIPTION
This fund was established in FY 1999/2000 to incorporate a method for the eventual replacement of the City's vehicles and associated equipment. The vehicles and equipment will be capitalized over its useful life expectancy. Beginning with FY 2015/2016 the fleet fuel and maintenance costs will also be tracked in this fund. The necessary funds to cover the costs incurred are transferred from the General Fund.
BUDGET DETAIL
502 - Vehicle Maintenance & Equipment
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget Revenues
State Revenue $20,000 $0 $0 $0
Investment Income
(48500) Investment Earnings $9,959 $6,000 $6,000 $6,000 (48510) Unrealized Gain/Loss Fmv $3,810 $0 $0 $0
INVESTMENT INCOME TOTAL $13,769 $6,000 $6,000 $6,000
Interfund Transfers
(49100) Transfer In - General Fd $146,750 $269,000 $269,000 $296,500 (49251) Transfer In - Ab2766 $132,000 $70,000 $70,000 $0 INTERFUND TRANSFERS TOTAL $278,750 $339,000 $339,000 $296,500 REVENUES TOTAL $312,519 $345,000 $345,000 $302,500
Expenses
Operating Exp
(52312) Vehicle Maintenance $49,240 $56,500 $62,500 $68,500 (52330) Fuel $38,696 $48,000 $48,000 $43,000
(53000) Depreciation Expense $32,083 $0 $0 $0
OPERATING EXP TOTAL $120,018 $104,500 $110,500 $111,500 Capital Outlay Exp
(56115) Vehicles $159,754 $185,000 $185,000 $150,000
(56999) Capital Expense Contra -$159,680 $0 $0 $0
CAPITAL OUTLAY EXP TOTAL $74 $185,000 $185,000 $150,000 EXPENSES TOTAL $120,092 $289,500 $295,500 $261,500
REVENUES LESS EXPENSES $192,427 $55,500 $49,500 $41,000 City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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503 - EQUIPMENT MAINTENANCE &
REPLACEMENT FUND
FUND DESCRIPTION
This fund has been established to assist the City in funding and anticipating various equipment replacement and/or enhancements. The equipment will be capitalized over the life expectancy and the amount will be transferred into this fund from the General Fund.
BUDGET DETAIL
503 - Equipment Maintenance & Replacement Official
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
Revenues
State Revenue
(43135) State Grant-Solar App $9,045 $0 $0 $0
STATE REVENUE TOTAL $9,045 $0 $0 $0
Investment Income
(48500) Investment Earnings $59,623 $8,000 $8,000 $8,000 (48510) Unrealized Gain/Loss Fmv $22,807 $0 $0 $0
INVESTMENT INCOME TOTAL $82,430 $8,000 $8,000 $8,000
Interfund Transfers
(49100) Transfer In - General Fd $0 $0 $53,580 $0
(49104) Transfer In - Tech Reserve $72,890 $705,000 $705,000 $250,000 INTERFUND TRANSFERS TOTAL $72,890 $705,000 $758,580 $250,000 REVENUES TOTAL $164,365 $713,000 $766,580 $258,000
Expenses
Operating Exp
(53000) Depreciation Expense $83,703 $0 $0 $0
OPERATING EXP TOTAL $83,703 $0 $0 $0
Capital Outlay Exp
(56130) Computer Eq - Hardware Exp $302,257 $1,105,000 $1,158,580 $187,000 (56135) Computer Eq - Software Exp -$162,549 $65,000 $993,701 $100,000 CAPITAL OUTLAY EXP TOTAL $139,708 $1,170,000 $2,152,281 $287,000 EXPENSES TOTAL $223,411 $1,170,000 $2,152,281 $287,000
REVENUES LESS EXPENSES -$59,047 -$457,000 -$1,385,701 -$29,000 City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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504 - BUILDING FACILITY & MAINTENANCE
FUND
FUND DESCRIPTION
This fund was established in FY 2012/2013 to incorporate a method to fund the eventual replacement of equipment and capital repairs at City Hall, Diamond Bar Center and other City facilities.
BUDGET DETAIL (REVENUES)
504 - Building Facility & Maintenance Revenues
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget Investment Income
(48500) Investment Earnings $59,114 $10,800 $10,800 $10,800 (48510) Unrealized Gain/Loss Fmv $22,612 $0 $0 $0
INVESTMENT INCOME TOTAL $81,726 $10,800 $10,800 $10,800 Interfund Transfers
(49100) Transfer In - General Fd $1,304,585 $154,200 $154,200 $0 (49501) Transfer In - Self Insurance $0 $0 $0 $100,000
INTERFUND TRANSFERS TOTAL $1,304,585 $154,200 $154,200 $100,000 TOTAL $1,386,311 $165,000 $165,000 $110,800
BUDGET DETAIL (EXPENSES)
504 - Building Facility & Maintenance Expenses
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
Operating Exp
(53000) Depreciation Expense $8,915 $0 $0 $0
OPERATING EXP TOTAL $8,915 $0 $0 $0
Capital Outlay Exp
(56100) Capital Outlay Expense $7,800 $165,000 $275,495 $89,000 CAPITAL OUTLAY EXP TOTAL $7,800 $165,000 $275,495 $89,000 Interfund Transfer Out
(59301) Transfer Out - Cip Fund $0 $0 $10,000 $0
INTERFUND TRANSFER OUT TOTAL $0 $0 $10,000 $0
TOTAL $16,715 $165,000 $285,495 $89,000
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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601 - OTHER POST EMPLOYMENT BENEFITS
(OPEB) TRUST FUND
FUND DESCRIPTION
This fund was established in accordance with the GASB Statement 74 (previously GASB 43) for Post Employment Benefit Plans Other Than Pension Plans.
BUDGET DETAIL
601 - OPEB Trust Official
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget Revenues
Investment Income
(48500) Investment Earnings $49,386 $26,600 $26,600 $26,600 INVESTMENT INCOME TOTAL $49,386 $26,600 $26,600 $26,600 Interfund Transfers
(49105) Transfer In - Opeb Reserve $88,000 $88,000 $88,000 $88,000 INTERFUND TRANSFERS TOTAL $88,000 $88,000 $88,000 $88,000 REVENUES TOTAL $137,386 $114,600 $114,600 $114,600
REVENUES LESS EXPENSES $137,386 $114,600 $114,600 $114,600 City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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GLOSSARY
Accounting System - The set of records and procedures that are used to record, classify, and report information of the financial status and operations of an entity.
Accrual - The basis of accounting by which revenues are recorded when earned and expenditures are recorded as soon as they result in liabilities for benefits received.
Agency Fund - An assemblage of funds that one government agency holds on behalf of another government agency.
Appropriation - Money set aside by the City Council for a specific purpose.
Appropriation Limit - The calculated dollar amount that restricts the ability to receive and appropriate proceeds of taxes.
Balanced Budget - A balanced budget is defined as a budget in which operating revenues should cover operating expenditures, including debt service. The ending fund balance must meet minimum policy levels. For the general fund, this level has been stablished at 25%. Under this policy, it is allowable for total expenditures to exceed revenues in a given year; however, in this sutation, beginning fund balance can only be used to fund capital improvement plan projects, or other "one-time," non-recurring expenditures.
Baseline Budget - A baseline budget serves as the starting point for City departments' budget, and typically includes initial revenue and expenditure projections.
Beginning/Ending Fund Balance - Unencumbered resources available in a fund from the prior/current year after payment of the prior/current year expenses.
Budget - The City's financial plan for the 12 month period through June, which details spending priorities for the year and how the City will pay for them.
Budget Calendar - The schedule of key dates or milestones, which the City follows in the preparation and adoption of the budget.
Capital Improvement Program (CIP) - Funds used to account for the purchase or construction of major capital projects, which are not financed by proprietary, special assessment or trust funds.
Capital Outlays - Expenditures for the acquisition of capital assets.
City of Diamond Bar Budget
Fiscal Year 25/26
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Capital Project - Any improvement or acquisition of major facilities with a useful life of at least five years such as roads, bridges, buildings, or land.
Carry-over - Funding approved in the current budget but not expended during a particular fiscal year. These appropriations are carried forward into the next fiscal year for their original intended purpose.
Community Development Block Grants (CDBG) - Funds established to account for revenues from the federal government and expenditures as prescribed under the Community Development Block Grant program.
Cost Allocation - A method used to charge general fund overhead costs to other funds such as an Internal Service Fund.
Debt - An obligation resulting from the borrowing of money or for the purchase of goods and services.
Debt Service - Interest and principal payments on debt issued for major projects.
Department - An organizational unit comprised of programs or divisions.
Encumbrance - A legal obligation to pay funds, an expenditure of which has not yet occurred.
Expense - A cost incurred for operations, maintenance, interest or other charges.
Fee - A general term used for any charge levied by government for providing a service or performing an activity.
Fiscal Year (FY) - A 12-month accounting period that doesn't necessarily correspond to the calendar year.
Diamond Bar's fiscal year starts on July 1 and in any given year and ends on June 30 of the following year.
Franchise Fees - Companies are granted special privileges for the continued use of public property, such as city streets. Such companies usually involve elements of monopoly and may require regulation. The Franchise Fees are the amounts required for the continued granting of these privileges. Franchises currently granted within the City are Electric, Gas, Cable TV, Bus Benches, and Waste Hauler.
Full-Time Equivalent (FTE) - A position converted to the decimal equivalent of a full-time position based on 2,080 hours per year.
Fund - A self-balancing set of accounts.
Fund Balance - The amount of financial resources in a given fund that are not restricted to fund existing commitments and are therefore available for any use permitted for the fund.
Gann Limit (Proposition 4) - Under this article of the California Constitution, the City must compute an annual appropriation limit that states a ceiling on the total amount of tax revenues the City can appropriate annually.
General Fund - A general fund typically is the chief operating fund of a government.
Interfund Transfers - Payments from one fund to another fund, primarily for work or services provided.
Internal Service Fund - A fund accounting for centralized services provided to various City departments where the cost is reimbursed.
Operating Budget - The annual appropriation of funds for on-going program costs, which include salaries, benefits, maintenance, operation, and capital outlay items.
Draft
1.c
Packet Pg. 213
Operating Costs - Estimated expenses that can be expected to occur.
PERS or CalPERS - The California Public Employees Retirement System, which is the agency providing pension benefits to all city employees.
Restricted Fund Balance - The part of a fund that is legally limited to a specific use.
Revenue - Sources of income that finance the operations of government.
Sales and Use Tax - As a result of the Bradley-Burns Local Sales and Use tax law, 1% of the Sales & Use Tax is to be distributed to the City.
Special Revenue Funds - A fund that collects revenues that are restricted by the City, State or federal government as the method by which they may be spent.
Transient Occupancy Tax (TOT) - These revenues are received on a monthly basis from the hotels in the City. The hotels are required to pay a 10% tax based on the amount of their room rental revenues.
Unrestricted Fund Balance - The part of a fund not restricted for a specific use and available for general use.
Vehicle License Fee (VLF) - Are collected by the State of California when vehicles are registered with the California Department of Motor Vehicles and distributed to various public agencies, including the City.
Draft
1.c
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FUND & DEPARTMENT RELATIONSHIP
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
Draft
1.c
Packet Pg. 215
2027 2028 2029 2030 2031 2032 2033 2034 2035 2036
REVENUES Growth %
CHARGES FOR SERVICE - BUILDING FEES 3.00% $ 1,660,494 $ 1,710,309 $ 1,761,618 $ 1,814,467 $ 1,868,901 $ 1,924,968 $ 1,982,717 $ 2,042,198 $ 2,103,464 $ 2,166,568 CHARGES FOR SERVICE - PLANNING FEES 3.00% 270,684 278,805 287,169 295,784 304,657 313,797 323,211 332,907 342,894 353,181 CHARGES FOR SERVICE: ENGINEERING FEES 3.00% 453,488 467,093 481,106 495,539 510,405 525,717 541,489 557,734 574,466 591,700 CHARGES FOR SERVICE: RECREATION FEES 3.00% 636,978 656,087 675,770 696,043 716,924 738,432 760,585 783,402 806,904 831,111 COST REIMBURSEMENTS 1.00% 160,822 162,431 164,055 165,695 167,352 169,026 170,716 172,423 174,148 175,889 FINES & FORFEITURES 1.00% 373,700 377,437 381,211 385,023 388,874 392,762 396,690 400,657 404,664 408,710 FROM OTHER AGENCIES 0.00% - - - - - - - - - -
OTHER TAXES/FEES - FRANCHISE FEES 3.00% 1,566,517 1,613,512 1,661,918 1,711,775 1,763,128 1,816,022 1,870,503 1,926,618 1,984,416 2,043,949 OTHER TAXES/FEES - PROP TFR TAX 0.00% 330,000 330,000 330,000 330,000 330,000 330,000 330,000 330,000 330,000 330,000 OTHER TAXES/FEES - SALES TAX 2.21% 6,555,414 6,700,259 6,848,305 6,999,622 7,154,282 7,312,360 7,473,930 7,639,070 7,807,859 7,980,378 OTHER TAXES/FEES - TOT 1.00% 1,463,490 1,478,125 1,492,906 1,507,835 1,522,914 1,538,143 1,553,524 1,569,059 1,584,750 1,600,597 PROPERTY TAXES 3.00% 7,180,178 7,395,584 7,617,451 7,845,975 8,081,354 8,323,795 8,573,509 8,830,714 9,095,635 9,368,504 STATE REVENUE - MOTOR VEHICLE IN LIEU 1.00% 65,650 66,307 66,970 67,639 68,316 68,999 69,689 70,386 71,090 71,800 STATE REVENUE - PROP TAX IN LIEU OF VLF 3.00% 8,350,672 8,601,193 8,859,228 9,125,005 9,398,755 9,680,718 9,971,140 10,270,274 10,578,382 10,895,734 TRANSFERS IN-OTHER FUNDS 1.50% 1,672,213 1,697,296 1,722,755 1,748,596 1,774,825 1,801,448 1,828,469 1,855,897 1,883,735 1,911,991 USE OF MONEY AND PROPERTY: INVESTMENTS 0.00% 1,249,000 1,249,000 1,249,000 1,249,000 1,249,000 1,249,000 1,249,000 1,249,000 1,249,000 1,249,000 USE OF MONEY AND PROPERTY: MISCELLANEOUS 0.00% 16,000 16,000 16,000 16,000 16,000 16,000 16,000 16,000 16,000 16,000 USE OF MONEY AND PROPERTY: RENTS & CONCESSIONS 3.00% 1,135,575 1,169,642 1,204,732 1,240,873 1,278,100 1,316,443 1,355,936 1,396,614 1,438,512 1,481,668 USE OF MONEY AND PROPERTY: TAXABLE SALES 0.00% 200 200 200 200 200 200 200 200 200 200 REVENUES TOTAL $ 33,141,075 $ 33,969,278 $ 34,820,393 $ 35,695,072 $ 36,593,987 $ 37,517,828 $ 38,467,306 $ 39,443,153 $ 40,446,119 $ 41,476,981 YoY Growth % 2.5% 2.5% 2.5% 2.5% 2.5% 2.5% 2.5% 2.5% 2.5% 2.5%
EXPENSES
CAPITAL OUTLAY 3.00% 69,010 71,080 73,213 75,409 77,671 80,002 82,402 84,874 87,420 90,042 CONTRACT SERVICES 3.50% 14,110,817 14,604,696 15,115,860 15,644,915 16,192,488 16,759,225 17,345,797 17,952,900 18,581,252 19,231,596 OPERATING EXPENSE (1) 3.00% 4,094,496 4,241,587 4,394,668 4,554,020 4,719,942 4,892,745 5,072,761 5,260,337 5,455,842 5,659,661 PERSONNEL 3.00% 12,118,648 12,482,208 12,856,674 13,242,374 13,639,645 14,048,835 14,470,300 14,904,409 15,351,541 15,812,087 PROFESSIONAL SERVICES 3.50% 1,430,732 1,480,808 1,532,636 1,586,278 1,641,798 1,699,261 1,758,735 1,820,291 1,884,001 1,949,941 SUPPLIES 3.00% 556,509 573,204 590,400 608,112 626,356 645,146 664,501 684,436 704,969 726,118 TRANSFER-OUT (2) (3) 3.00% 1,620,340 1,655,290 1,684,849 1,709,241 1,738,690 1,773,023 1,707,065 1,104,845 1,137,991 1,172,130 EXPENSES TOTAL $ 34,000,554 $ 35,108,875 $ 36,248,302 $ 37,420,352 $ 38,636,591 $ 39,898,237 $ 41,101,562 $ 41,812,093 $ 43,203,016 $ 44,641,577 YoY Growth % 5.3% 3.3% 3.2% 3.2% 3.3% 3.3% 3.0% 1.7% 3.3% 3.3% STRUCTURAL DEFICIT/USE OF FUND BALANCE (859,479) (1,139,597) (1,427,909) (1,725,280) (2,042,604) (2,380,409) (2,634,256) (2,368,941) (2,756,897) (3,164,597) Cumulative Use of Fund Balance due to Structural Deficit (859,479) (1,999,076) (3,426,984) (5,152,264) (7,194,868) (9,575,276) (12,209,532) (14,578,473) (17,335,370) (20,499,967) Remaining Fund Balance (4) $ 28,338,697 $ 27,390,924 $ 25,963,016 $ 24,237,736 $ 22,195,132 $ 19,814,724 $ 17,180,468 $ 14,811,527 $ 12,054,630 $ 8,890,033 Notes:
(1) FY 26/27 and beyond include GF Operating Expense payment for Insurance Premiums increaseing at 6.5%. These were previously paid for out of the Self-Insurance Fund. (2) FY 26/27 and beyond include GF required contribution to Bldg Maint Fund for $100,000. This is removed in FY 25/26 being paid for by the Self-Insurance Fund. (3) Debt service for Diamond Bar Center concludes in FY 2033. (4) Includes 25% Emergency Contingency Reserve. By FY 2035/36 the City's General Fund Unassigned Fund Balance is anticipated to be eroded, leaving less than 25% of fund balance available for emergencies.
Status Quo Scenario: FY 2026/27 to FY 2035/26
Draft Long-Term General Fund Forecast
Attachment 4
1.d
Packet Pg. 216
Agenda #: 5.1
Meeting Date: May 20, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: CITY COUNCIL MINUTES OF THE MAY 6, 2025 STUDY SESSION AND REGULAR MEETING.
STRATEGIC
GOAL: Open, Engaged & Responsive Government
RECOMMENDATION:
Approve the May 6, 2025 Study Session and Regular City Council meeting minutes.
FINANCIAL IMPACT:
None.
BACKGROUND/DISCUSSION:
Minutes have been prepared and are being presented for approval.
PREPARED BY:
REVIEWED BY:
5.1 Packet Pg. 217
Attachments:
1. 5.1.a May 6, 2025 City Council Regular Meeting Minutes
2. 5.1.b May 6, 2025 Study Session Minutes
5.1 Packet Pg. 218
CITY OF DIAMOND BAR
MINUTES OF THE CITY COUNCIL REGULAR MEETING
SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT/MAIN AUDITORIUM 21865 COPLEY DRIVE, DIAMOND BAR, CA 91765
MAY 6, 2025
CALL TO ORDER: Mayor Teng called the Regular City Council meeting to order at 6:30 p.m. in the South Coast Air Quality Management District Main Auditorium, 21865 Copley Drive, Diamond Bar, CA 91765.
PLEDGE OF ALLEGIANCE: Council Member Stan Liu led the Pledge of Allegiance.
INVOCATION: Ministry Director Laura Huerta, Landmark Church ROLL CALL: Council Members Andrew Chou, Stan Liu, Ruth Low, Mayor Pro Tem Steve Tye, Mayor Chia Yu Teng
Absent: None.
Staff present in person: Dan Fox, City Manager; Omar Sandoval, City Attorney; Ryan McLean, Assistant City Manager; Dannette Mansfield, Principal Management Analyst; Jason Jacobsen, Finance Director; Ryan Wright, Parks and Recreation Director; David Liu, Public Works Director; Hal Ghafari, Public Works Manager/Assistant City Engineer; Jason Williams, Maintenance Supervisor; Cecilia Arellano, Community Relations Manager; Joan Cruz, Administrative Coordinator.
Staff present telephonically: Greg Gubman, Community Development Director, Kristina Santana, City Clerk.
Others present: Nancy Farias, Deputy, Diamond Bar/Walnut Sheriff’s Station, Stephen Tousey, Captain, Diamond Bar/Walnut Sheriff’s Station.
APPROVAL OF AGENDA: Mayor Teng approved the agenda as presented.
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: None.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS: None.
3. PUBLIC COMMENTS:
The following provided public comments:
Maya Alvarez Galvan, Mt. San Antonio College Faculty Association Cynthia Yu, Diamond Bar Library Manager
Sava Phan, Tzu Chi Elementary
Soloman and Ella Chang, Tzu Chi Elementary
Maxwell Wang, Tzu Chi Elementary
Danielle Mai and Eric Fang, Tzu Chi Elementary
Tai Ishabon, Tzu Chi Elementary
5.1.a
Packet Pg. 219
MAY 6, 2025 PAGE 2 CITY COUNCIL
ACC/McLean reported that no emails were submitted for public comment, and no guests on the teleconference line requested to speak under Public Comments.
4. SCHEDULE OF FUTURE EVENTS: CM/Fox presented the Schedule of Future Events.
5. CONSENT CALENDAR: C/Low moved, MPT/Tye seconded, to approve the Consent Calendar. Motion carried 5-0 by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chou, Liu, Low, MPT/Tye, M/Teng
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
5.1 APPROVED CITY COUNCIL MINUTES:
5.1.a APRIL 15, 2025 CITY COUNCIL REGULAR MEETING
5.2 RATIFIED CHECK REGISTER DATED APRIL 2, 2025 THROUGH APRIL 29, 2025 TOTALING $3,479,378.32.
5.3 ADOPTED MARCH 2025 TREASURER’S STATEMENT.
5.4 ADOPTED ASIAN AMERICAN AND PACIFIC ISLANDER HERITAGE MONTH PROCLAMATION.
5.5 ADOPTED PUBLIC SERVICE RECOGNITION WEEK PROCLAMATION.
5.6 APPROVED APPROPRIATION FOR SPECIAL LEGAL COUNSEL
SERVICES.
5.7 APPROVED EQUIPMENT RENTAL SERVICES AGREEMENT WITH
DOLPHIN RENTS, INC. FOR PARKS & RECREATION RENTAL
EQUIPMENT THROUGH JUNE 30, 2028.
5.8 APPROVED MOVIE EQUIPMENT RENTAL AGREEMENT WITH STONE
THROW, DBA PACIFIC PRODUCTIONS FOR PARKS AND
RECREATION EQUIPMENT THROUGH JUNE 30, 2030.
5.9 APPROVED NOTICE OF COMPLETION FOR THE DIAMOND BAR
CENTER AC REPLACEMENT & AIR QUALITY UPGRADES (FP22501).
5.10 APPROVED PUBLIC WORKS AGREEMENT WITH SITEREP
CONSTRUCTION SERVICES, INC. FOR PANTERA PARK
HARDCOURT REHABILITATION & PARKING LOT LED LIGHT
RETROFIT PROJECT (FP23503).
5.11 APPROVED AMENDMENT NO. 2 TO TRAFFIC SIGNAL MAINTENANCE
5.1.a
Packet Pg. 220
MAY 6, 2025 PAGE 3 CITY COUNCIL
SERVICES AGREEMENT WITH YUNEX TRAFFIC, LLC.
5.12 ADOPTION OF RESOLUTION NO. 2025-13 APPROVING PLANS AND
SPECIFICATIONS AND AWARD OF CONSTRUCTION AGREEMENT
TO GENTRY BROTHERS, INC. FOR THE AREA 4 RESIDENTIAL &
COLLECTOR STREETS REHABILITATION AND ARTERIAL STREETS
REHABILITATION (BREA CANYON CUT-OFF ROAD FROM SR-57
FREEWAY OFF RAMP TO WESTERLY CITY LIMITS; LEMON AVENUE
FROM GOLDEN SPRINGS DRIVE TO NORTHERLY CITY LIMITS)
PROJECT NO. SI251 & SI255.
5.13 APPROVED ACCEPTANCE OF A SIDEWALK EASEMENT ON THE
EVANGELICAL FREE CHURCH OF DIAMOND BAR PROPERTY
LOCATED AT 3325 S DIAMOND BAR BLVD.
6. PUBLIC HEARINGS: None.
7. COUNCIL CONSIDERATION:
7.1 SERVICES AGREEMENT WITH GOGO TECHNOLOGIES, INC. FOR DIAL-A-RIDE TRANSPORTATION SERVICES.
PMA/Mansfield gave the staff presentation.
There were no public comments offered.
After Council discussion, CA/Sandoval summarized the changes requested by the Council:
1. On page 258-259 of the agenda packet, in the section regarding drugs and alcohol, include the word cannabis.
2. Change program regulations to specify that only one guest can accompany rider.
3. On page 269 of the agenda packet, update to include “abuse” as a reason to revoke driver privileges.
C/Chou moved, C/Low seconded, to approve the motion to approve and authorize the City Manager to sign a Services Agreement with Gogo Technologies, Inc. for Dial-A-Ride transportation services through June 30, 2028; and approve updates to the Diamond Ride Program Rules and authorize the City Manager to make future modifications as necessary to address operational and programmatic needs, with modifications as described.
Motion carried 5-0 by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chou, Liu, Low, MPT/Tye, M/Teng
5.1.a
Packet Pg. 221
MAY 6, 2025 PAGE 4 CITY COUNCIL
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
8. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE
REPORTS/COUNCIL MEMBER COMMENTS:
The following Council Members provided a report on meetings attended at the expense of the local agency per Government Code 53232.3(d).
Council Member Chou reported attending the San Gabriel Valley Council of Governments meeting on April 17.
Council Member Low stated that she would attend the Contract Cities conference next week.
Council Member Liu reported attending the Los Angeles County Sanitation District meeting.
Mayor Pro Tem Tye reported attending the Southern California Association of Governments General Meeting in Palm Springs.
9. ADJOURNMENT: With no further business to conduct, M/Teng adjourned the Regular City Council Meeting at 7:32 p.m.
Respectfully Submitted,
__________________________
Kristina Santana, City Clerk
The foregoing minutes are hereby approved this 20th day of May, 2025. __________________________
Chia Yu Teng, Mayor
5.1.a
Packet Pg. 222
CITY OF DIAMOND BAR
CITY COUNCIL STUDY SESSION MINUTES
SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT, ROOM CC-08 21810 COPLEY DRIVE, DIAMOND BAR, CA 91765
MAY 6, 2025
CALL TO ORDER: Mayor Teng called the Study Session to order at 4:30 p.m.
ROLL CALL: Council Members Andrew Chou, Stan Liu, Ruth Low, Mayor Pro Tem Steve Tye and Mayor Chia Yu Teng
Absent: None.
Staff present in person: Dan Fox, City Manager; Ryan McLean, Assistant City Manager; David Liu, Public Works Director; Hal Ghafari, Public Works Manager/Assistant City Engineer; Nicholas Delgado, Management Analyst; Jason Williams, Maintenance Supervisor; Anthony Jordan, Parks & Maintenance Supervisor; Ryan Wright, Parks and Recreation Director; Jason Jacobsen, Finance Director; Sandy Pantoja, Outreach Coordinator; Cecilia Arellano, Community Relations Manager; Joan Cruz, Administrative Coordinator
Staff present telephonically: Kristina Santana, City Clerk
1. DRAFT FY 2025-2026 CAPITAL IMPROVEMENT PROGRAM BUDGET:
PWM/Ghafari presented the list of proposed projects for FY 2025-2026, presented the list of projects completed during the current 2024-2025 FYI, and responded to Council Member questions throughout the presentation. Regarding the Heritage Park Renovation Project, the City Council reached consensus to select Option 3 if it is feasible, and directed staff to check with Congresswoman Sanchez’s office to see if their $500,000 grant could be reallocated. The Council also provided direction to remove the Citywide Traffic Mitigation Fund Plan project and the Fleet EV Charging Station project from the Draft CIP.
ADJOURNMENT: With no further business to come before the City Council, Mayor Teng recessed the Study Session at 6:25 p.m. to the Regular City Council Meeting.
Respectfully submitted:
___________________________
Kristina Santana, City Clerk
The foregoing minutes are hereby approved this 20
th day of May, 2025.
___________________________
Chia Yu Teng, Mayor
5.1.b
Packet Pg. 223
Agenda #: 5.2
Meeting Date: May 20, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: RATIFICATION OF CHECK REGISTER DATED APRIL 30, 2025 THROUGH MAY 13, 2025 TOTALING $2,661,350.56.
STRATEGIC
GOAL: Responsible Stewardship of Public Resources
RECOMMENDATION:
Ratify the Check Register.
FINANCIAL IMPACT:
Expenditure of $2,661,350.56
BACKGROUND/DISCUSSION:
The City has established the policy of issuing accounts payable checks on a weekly basis with City Council ratification at the next scheduled City Council Meeting.
The attached check register containing checks dated April 30, 2025 through May 13, 2025 totaling $2,661,350.56 is being presented for ratification. All payments have been made in compliance with the City’s purchasing policies and procedures, and have been reviewed and approved by the appropriate departmental staff. The attached Affidavit affirms that the check register has been audited and deemed accurate by the Finance Director.
PREPARED BY:
5.2 Packet Pg. 224
REVIEWED BY:
Attachments:
1. 5.2.a Check Register Affidavit 5-20-2025
2. 5.2.b Check Register 5-20-2025
5.2 Packet Pg. 225
CITY OF DIAMOND BAR
CHECK REGISTER AFFIDAVIT
The attached listings of demands, invoices, and claims in the form of a check register including checks dated April 30, 2025 through May 13, 2025 has been audited and is certified as accurate. Payments have been allowed from the following funds in these amounts:
Description Amount
General Fund $1,141,665.97
Measure W Local Return Fund $5,076.35
Measure M Local Return Fund $730.40
Measure R Local Return Fund $273.90
Prop A Transit Tax Fund $43,198.52
Prop C Transit Tax Fund $4,623.22
LLAD 38 Fund $23,044.74
LLAD 39 Fund $14,499.09
LLAD 41 Fund $6,406.86
Integrated Waste Mgmt Fund - AB939 $14,119.42
Capital Imprv Project Fund $734,408.52
Vehicle Maintenance & Equip Fund $1,493.57
Pool Cash Fund $21,162.32
Eq Maint & Replacement Fund $21,188.75
Building Facility & Maint Fund $3,294.10
Debt Service Fund $608,235.10
PLHA Fund $9,311.00
General Plan Update Fund $6,880.73
OPEB Reserve Fund $1,738.00
$2,661,350.56
Signed:
__________________________________
Finance Director
Jason M. Jacobsen
5.2.a
Packet Pg. 226
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 15323 5/6/2025 LOS ANGELES COUNTY SHERIFF'S
DEPT
FY2024-25 LA COUNTY SHERIFF GEN
LAW FEB 2025
100310 55400 $649,989.64
CHECK TOTAL $649,989.64
15324 5/5/2025 SOUTHERN CALIFORNIA EDISON DBC (040125-043025) 100510 52210 $5,199.27 CHECK TOTAL $5,199.27
15325 5/5/2025 SOUTHERN CALIFORNIA EDISON PARKS (032725-042725) 100630 52210 $3,630.04 CHECK TOTAL $3,630.04
15326 5/5/2025 SOUTHERN CALIFORNIA EDISON 3334 1/2 S BREA CANYON RD PED (032425-042225)
100630 52210 $26.19
CHECK TOTAL $26.19
15327 5/6/2025 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - DBB N/W @ TEMPLE - TC-1
100655 52210 $103.75
CHECK TOTAL $103.75
15328 5/6/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 3798 S BREA CYN RD - LS-2
100655 52210 $66.36
CHECK TOTAL $66.36
15329 5/6/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 1003 GOLDEN SPRINGS DR - LS-2
100655 52210 $116.48
CHECK TOTAL $116.48
15330 5/6/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 21615 GATEWAY CTR DR - LS-2
100655 52210 $88.48
CHECK TOTAL $88.48
15331 5/6/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 2201 DBB - LS-2 100655 52210 $88.48 CHECK TOTAL $88.48
15332 5/6/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 1 DBB/TEMPLE - LS -2 100655 52210 $126.25 CHECK TOTAL $126.25
15333 5/6/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - VARIOUS LS-1 100655 52210 $652.78 CHECK TOTAL $652.78
15334 5/6/2025 SOUTHERN CALIFORNIA EDISON 22805 GOLDEN SPRINGS DR - LS-2 100655 52210 $110.60 CHECK TOTAL $110.60
5.2.b
Packet Pg. 227
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 15335 5/6/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 1025 BREA CYN RD. - LS2100655 52210 $140.74 CHECK TOTAL $140.74
15336 5/6/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 21325 PATHFINDER RD. - LS-2
100655 52210 $242.35
CHECK TOTAL $242.35
15337 5/8/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 21250 GOLDEN SPRINGS - LS-2
100655 52210 $88.48
CHECK TOTAL $88.48
15338 5/8/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 1798 DBB/22566 GLDN SPRGS - LS-2
100655 52210 $198.49
CHECK TOTAL $198.49
15339 5/8/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 24230 GOLDEN SPRINGS - LS-2
100655 52210 $83.98
CHECK TOTAL $83.98
15340 5/8/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 21010 WASHINGTON AVE - LS-2
100655 52210 $105.51
CHECK TOTAL $105.51
15341 5/8/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 3201 S DBB - LS-2 100655 52210 $132.74 CHECK TOTAL $132.74
15342 5/8/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - BREA CYN/FALLOWFIELD - LS-2
100655 52210 $87.89
CHECK TOTAL $87.89
15343 5/8/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - BREA CYN/OAKCREST - LS-2
100655 52210 $66.94
CHECK TOTAL $66.94
15344 5/9/2025 PERS HEALTH HEALTH INSURANCE PREMIUM MAY 2025 204 21106 $104.19 5/9/2025 PERS HEALTH HEALTH INSURANCE PREMIUM MAY 2025 100220 50062 $197.77 5/9/2025 PERS HEALTH HEALTH INSURANCE PREMIUM MAY 2025 203 21106 $277.84 5/9/2025 PERS HEALTH HEALTH INSURANCE PREMIUM MAY 2025 239 21106 $292.64 5/9/2025 PERS HEALTH HEALTH INSURANCE PREMIUM MAY 2025 241 21106 $292.64 5/9/2025 PERS HEALTH HEALTH INSURANCE PREMIUM MAY 2025 238 21106 $493.56 5/9/2025 PERS HEALTH HEALTH INSURANCE PREMIUM MAY 2025 201 21106 $1,018.67
5.2.b
Packet Pg. 228
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 5/9/2025 PERS HEALTH HEALTH INSURANCE PREMIUM MAY 2025 105220 50048 $1,738.00 5/9/2025 PERS HEALTH HEALTH INSURANCE PREMIUM MAY 2025 250 21106 $2,709.36 5/9/2025 PERS HEALTH HEALTH INSURANCE PREMIUM MAY 2025 206 21106 $2,831.40 5/9/2025 PERS HEALTH HEALTH INSURANCE PREMIUM MAY 2025 207 21106 $2,911.45 5/9/2025 PERS HEALTH HEALTH INSURANCE PREMIUM MAY 2025 100 21106 $65,512.35 CHECK TOTAL $78,379.87
15345 5/9/2025 TASC FLEX SPENDING MEDICAL/CHILDCARE
05/09/2025
201 21118 $2.31
5/9/2025 TASC FLEX SPENDING MEDICAL/CHILDCARE
05/09/2025
238 21118 $10.15
5/9/2025 TASC FLEX SPENDING MEDICAL/CHILDCARE
05/09/2025
239 21118 $10.15
5/9/2025 TASC FLEX SPENDING MEDICAL/CHILDCARE
05/09/2025
241 21118 $10.15
5/9/2025 TASC FLEX SPENDING MEDICAL/CHILDCARE
05/09/2025
207 21118 $15.91
5/9/2025 TASC FLEX SPENDING MEDICAL/CHILDCARE
05/09/2025
250 21118 $19.84
5/9/2025 TASC FLEX SPENDING MEDICAL/CHILDCARE
05/09/2025
206 21118 $103.06
5/9/2025 TASC FLEX SPENDING MEDICAL/CHILDCARE
05/09/2025
100 21118 $2,057.19
CHECK TOTAL $2,228.76
15346 5/9/2025 VANTAGEPOINT TRNSFR AGNTS303248DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
05/09/2025
204 21109 $85.61
5/9/2025 VANTAGEPOINT TRNSFR AGNTS303248DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
05/09/2025
203 21109 $228.30
5/9/2025 VANTAGEPOINT TRNSFR AGNTS303248DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
05/09/2025
239 21109 $240.37
5/9/2025 VANTAGEPOINT TRNSFR AGNTS303248DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
05/09/2025
241 21109 $240.37
5/9/2025 VANTAGEPOINT TRNSFR AGNTS303248DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
05/09/2025
238 21109 $347.70
5.2.b
Packet Pg. 229
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 5/9/2025 VANTAGEPOINT TRNSFR AGNTS303248DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
05/09/2025
201 21109 $575.90
5/9/2025 VANTAGEPOINT TRNSFR AGNTS303248DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
05/09/2025
207 21109 $746.43
5/9/2025 VANTAGEPOINT TRNSFR AGNTS303248DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
05/09/2025
206 21109 $2,698.27
5/9/2025 VANTAGEPOINT TRNSFR AGNTS303248DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
05/09/2025
250 21109 $3,837.64
5/9/2025 VANTAGEPOINT TRNSFR AGNTS303248DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
05/09/2025
100 21109 $62,350.86
CHECK TOTAL $71,351.45
15347 5/9/2025 CALPERS PENSION CONTRIBUTION FOR PERIOD
04/19/25-05/02/25
204 21110 $64.09
5/9/2025 CALPERS PENSION CONTRIBUTION FOR PERIOD
04/19/25-05/02/25
203 21110 $170.93
5/9/2025 CALPERS PENSION CONTRIBUTION FOR PERIOD
04/19/25-05/02/25
239 21110 $194.16
5/9/2025 CALPERS PENSION CONTRIBUTION FOR PERIOD
04/19/25-05/02/25
241 21110 $194.16
5/9/2025 CALPERS PENSION CONTRIBUTION FOR PERIOD
04/19/25-05/02/25
238 21110 $282.44
5/9/2025 CALPERS PENSION CONTRIBUTION FOR PERIOD
04/19/25-05/02/25
201 21110 $597.57
5/9/2025 CALPERS PENSION CONTRIBUTION FOR PERIOD
04/19/25-05/02/25
207 21110 $1,310.80
5/9/2025 CALPERS PENSION CONTRIBUTION FOR PERIOD
04/19/25-05/02/25
206 21110 $1,775.34
5/9/2025 CALPERS PENSION CONTRIBUTION FOR PERIOD
04/19/25-05/02/25
250 21110 $2,160.31
5/9/2025 CALPERS PENSION CONTRIBUTION FOR PERIOD
04/19/25-05/02/25
100 21110 $43,432.20
CHECK TOTAL $50,182.00
15348 5/9/2025 US BANK ST PAUL DEBT SERVICE PAYMENT ON 06/01/2025 401510 57100 $608,235.10 CHECK TOTAL $608,235.10
5.2.b
Packet Pg. 230
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 15349 5/13/2025 ABSOLUTE SECURITY
INTERNATIONAL INC
APRIL 2025 SECURITY GUARD SERVICES 100510 55330 $3,528.00 CHECK TOTAL $3,528.00
15350 5/13/2025 AFLAC SUPP INSURANCE PREMIUM APRIL 2025 239 21117 $0.94 5/13/2025 AFLAC SUPP INSURANCE PREMIUM APRIL 2025 241 21117 $0.94 5/13/2025 AFLAC SUPP INSURANCE PREMIUM APRIL 2025 204 21117 $6.77 5/13/2025 AFLAC SUPP INSURANCE PREMIUM APRIL 2025 201 21117 $8.47 5/13/2025 AFLAC SUPP INSURANCE PREMIUM APRIL 2025 203 21117 $18.05 5/13/2025 AFLAC SUPP INSURANCE PREMIUM APRIL 2025 207 21117 $32.08 5/13/2025 AFLAC SUPP INSURANCE PREMIUM APRIL 2025 250 21117 $62.80 5/13/2025 AFLAC SUPP INSURANCE PREMIUM APRIL 2025 206 21117 $196.51 5/13/2025 AFLAC SUPP INSURANCE PREMIUM APRIL 2025 100 21117 $1,322.70 CHECK TOTAL $1,649.26
15351 5/13/2025 AIRGAS INC ARGON CYLINDER REFILL (040125- 043025)
100630 51200 $32.61
CHECK TOTAL $32.61
15352 5/13/2025 ALL TEMPERATURES INC C-PLHA HIP CONTRACTOR 800 GRAND AVE UNIT B4 ALVAR
224440 54900 $8,280.00
5/13/2025 ALL TEMPERATURES INC C-PLHA HIP CONTRACTOR 800 GRAND AVE UNIT B4 ALVAR
224440 54900 $920.00
CHECK TOTAL $9,200.00
15353 5/13/2025 ALLIANT INSURANCE SERVICES
INC
INSURANCE FOR CONCERTS IN THE
PARK
100520 55300 $1,186.00
CHECK TOTAL $1,186.00
15354 5/13/2025 ALLIANT INSURANCE SERVICES
INC
EVENT INSURANCE- PAPER SHREDDING/
E-WASTE
250170 57220 $395.00
CHECK TOTAL $395.00
15355 5/13/2025 ATHACO INC RESIDENTIAL STREET NAME SIGNS -
PUNCH LIST
100655 51250 $771.74
CHECK TOTAL $771.74
15356 5/13/2025 BRITTNEY B SOWELL DIAMOND BAR CENTER DIRECTIONAL SIGNS
100240 54900 $315.00
CHECK TOTAL $315.00
5.2.b
Packet Pg. 231
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 15357 5/13/2025 CHEM PRO LABORATORY INC WATER TREATMENT (CITYHALL/MAY) FY24-25
100620 52320 $187.95
5/13/2025 CHEM PRO LABORATORY INC QTRLY WATER MGMT (DBC) FY24-25 100510 52310 $193.76 CHECK TOTAL $381.71
15358 5/13/2025 CHICAGO TITLE COMPANY PLHA CHIP 2303 PRESADO DRIVE UNIT D 224440 54900 $8.00 5/13/2025 CHICAGO TITLE COMPANY C-PLHA HIP 800 GRAND AVE #B4
ALVAREZ
224440 54900 $65.00
5/13/2025 CHICAGO TITLE COMPANY C-PLHA HIP 800 GRAND AVE #B4
ALVAREZ
224440 54900 $38.00
CHECK TOTAL $111.00
15359 5/13/2025 COCO SUTZE CHENG INSTRUCTOR PAYMENT - FI 100520 55320 $120.00 CHECK TOTAL $120.00
15360 5/13/2025 CONSTRUCTION HARDWARE
COMPANY
CIVIC CENTER MAINTENANCE
EQUIPMENT
100620 52320 $946.59
CHECK TOTAL $946.59
15361 5/13/2025 CT & T CONCRETE PAVING INC ROAD MAINTENANCE SERVICES (HERITAGE PARK PATCH)
100655 55512 $5,461.10
5/13/2025 CT & T CONCRETE PAVING INC ROAD MAINTENANCE SERVICES (AREA3
SIDEWALK REPAIRS)
100655 55512 $7,220.20
5/13/2025 CT & T CONCRETE PAVING INC ROAD MAINTENANCE
SERVICES(LEMON&PALOMINO
POTHOLES)
100655 55512 $5,309.50
5/13/2025 CT & T CONCRETE PAVING INC ROAD MAINTENANCE SERVICES (DBC
PAVEMENT & RESTRIP)
100655 55512 $79,703.92
CHECK TOTAL $97,694.72
15362 5/13/2025 DAPEER ROSENBLIT & LITVAK LLP CODE ENFC CITY PROSECUTOR 100120 54024 $2,565.70 CHECK TOTAL $2,565.70
15363 5/13/2025 DELTA DENTAL HMO DENTAL INSURANCE PREMIUM MAY 2025
206 21105 $0.96
5/13/2025 DELTA DENTAL HMO DENTAL INSURANCE PREMIUM
MAY 2025
207 21105 $0.96
5/13/2025 DELTA DENTAL HMO DENTAL INSURANCE PREMIUM
MAY 2025
201 21105 $1.61
5/13/2025 DELTA DENTAL HMO DENTAL INSURANCE PREMIUM
MAY 2025
250 21105 $36.36
5.2.b
Packet Pg. 232
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 5/13/2025 DELTA DENTAL HMO DENTAL INSURANCE PREMIUM
MAY 2025
100 21105 $139.83
CHECK TOTAL $179.72
15364 5/13/2025 DELTA DENTAL INSURANCE
COMPANY
PPO DENTAL INSURANCE PREMIUM MAY
2025
204 21105 $6.17
5/13/2025 DELTA DENTAL INSURANCE
COMPANY
PPO DENTAL INSURANCE PREMIUM MAY
2025
203 21105 $16.45
5/13/2025 DELTA DENTAL INSURANCE
COMPANY
PPO DENTAL INSURANCE PREMIUM MAY
2025
239 21105 $24.03
5/13/2025 DELTA DENTAL INSURANCE
COMPANY
PPO DENTAL INSURANCE PREMIUM MAY
2025
241 21105 $24.03
5/13/2025 DELTA DENTAL INSURANCE
COMPANY
PPO DENTAL INSURANCE PREMIUM MAY
2025
238 21105 $38.65
5/13/2025 DELTA DENTAL INSURANCE
COMPANY
PPO DENTAL INSURANCE PREMIUM MAY
2025
201 21105 $64.93
5/13/2025 DELTA DENTAL INSURANCE
COMPANY
PPO DENTAL INSURANCE PREMIUM MAY
2025
207 21105 $192.15
5/13/2025 DELTA DENTAL INSURANCE
COMPANY
PPO DENTAL INSURANCE PREMIUM MAY
2025
250 21105 $212.99
5/13/2025 DELTA DENTAL INSURANCE
COMPANY
PPO DENTAL INSURANCE PREMIUM MAY
2025
206 21105 $252.74
5/13/2025 DELTA DENTAL INSURANCE
COMPANY
PPO DENTAL INSURANCE PREMIUM MAY
2025
100 21105 $4,857.42
CHECK TOTAL $5,689.56
15365 5/13/2025 ECOFERT INC FERTILIZER INJECT SYS (PARKS-APR2025) FY24-25
100630 52320 $1,207.00
CHECK TOTAL $1,207.00
15366 5/13/2025 EWING IRRIGATION PRODUCTS
INC
PARK OPERATING REPAIRS 100630 51200 $133.93
CHECK TOTAL $133.93
15367 5/13/2025 EXTERIOR PRODUCTS CORP FLAG & BRACKET REPLACEMENT 100630 56116 $1,126.12 5/13/2025 EXTERIOR PRODUCTS CORP BREA CYN LIGHT REPAIR 238638 52320 $1,599.00 5/13/2025 EXTERIOR PRODUCTS CORP MAINTENANCE & OPERATION
SUPPLIES/SERVICES
100630 52320 $625.74
5/13/2025 EXTERIOR PRODUCTS CORP MAINTENANCE & OPERATION
SERVICES(PONYFIELD)
100630 52320 $935.10
CHECK TOTAL $4,285.96
5.2.b
Packet Pg. 233
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 15368 5/13/2025 FEHR & PEERS CUP PARKING STUDY 100 22107 $1,894.00 CHECK TOTAL $1,894.00
15369 5/13/2025 FRONTIER COMMUNICATIONS
CORP
SUMMARY BILL/INTERNET SERVICE - MAY
2025
100230 54030 $495.72
CHECK TOTAL $495.72
15370 5/13/2025 GO LIVE TECHNOLOGY INC ELM PROJECT MGMT - APR 2025 503230 56135 $8,500.00 CHECK TOTAL $8,500.00
15371 5/13/2025 GO2ZERO STRATEGIES LLC EARTH DAY COMPOST BINS 250170 51200 $1,115.00 CHECK TOTAL $1,115.00
15372 5/13/2025 GOTO COMMUNICATIONS INC CITYWIDE PHONE SERVICE - MAY 2025 100230 52200 $3,108.92 CHECK TOTAL $3,108.92
15373 5/13/2025 GOVCONNECTION INC ANNUAL RENEWAL - VMWARE - FY 24-25 100230 52314 $4,086.00 CHECK TOTAL $4,086.00
15374 5/13/2025 WOODS MAINTENANCE
SERVICES INC
GRAFFITI CONTROL 100430 55540 $3,075.00
CHECK TOTAL $3,075.00
15375 5/13/2025 HIRSCH PIPE & SUPPLY INC PARK MAINTENANCE OPERATING
SUPPLIES
100630 51200 $2,035.90
CHECK TOTAL $2,035.90
15376 5/13/2025 HODGMAN ENTERPRISES PRINTING AND MAILING OF MAY 2025
NEWSLETTER
100240 52110 $2,479.85
CHECK TOTAL $2,479.85
15377 5/13/2025 HOME DEPOT CREDIT SERVICES OPERATING SUPPLIES 100630 51200 $162.28 5/13/2025 HOME DEPOT CREDIT SERVICES PARK SUPPLIES (PETERSON 042925) 100630 51200 $70.42 5/13/2025 HOME DEPOT CREDIT SERVICES ROAD MAINTENANCE SUPPLIES (JG050225)
100655 51200 $226.23
CHECK TOTAL $458.93
15378 5/13/2025 HR GREEN PACIFIC INC FY2024/25 PLAN CHECKS - NOV 2024 100 22109 $394.50 5/13/2025 HR GREEN PACIFIC INC FY2024/25 PLAN CHECKS - NOV 2024 100 22109 $1,246.00 5/13/2025 HR GREEN PACIFIC INC FY2024/25 PLAN CHECKS - JANUARY 2025
100 22109 $19.00
5.2.b
Packet Pg. 234
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 5/13/2025 HR GREEN PACIFIC INC FY2024/25 PLAN CHECKS - JANUARY 2025
100 22109 $38.00
5/13/2025 HR GREEN PACIFIC INC FY2024/25 PLAN CHECKS - FEB 2025 100 22109 $38.00 5/13/2025 HR GREEN PACIFIC INC FY2024/25 PLAN CHECKS - FEB 2025 100 22109 $49.00 5/13/2025 HR GREEN PACIFIC INC FY2024/25 PLAN CHECKS - FEB 2025 100 22109 $1,870.50 5/13/2025 HR GREEN PACIFIC INC FY2024/25 PLAN CHECKS - FEB 2025 100 22109 $1,959.00 5/13/2025 HR GREEN PACIFIC INC FY2024/25 PLAN CHECKS - MAR 2025 100 22109 $19.00 5/13/2025 HR GREEN PACIFIC INC FY2024/25 PLAN CHECKS - MAR 2025 100 22109 $38.00 CHECK TOTAL $5,671.00
15379 5/13/2025 INTERIOR OFFICE SOLUTIONS INC DBC OFFICE FURNITURE 504510 56100 $3,294.10 CHECK TOTAL $3,294.10
15380 5/13/2025 JOHN L HUNTER & ASSOC INC NPDES PROFESSIONAL SERVICES - SEP 2024
201610 54200 $1,470.00
5/13/2025 JOHN L HUNTER & ASSOC INC NPDES LAND DEVELOPMENT - SEP 2024 100 22109 $65.00 CHECK TOTAL $1,535.00
15381 5/13/2025 KENS HARDWARE ROAD MAINTENANCE SUPPLIES (JG041525)100655 51250 $66.91 5/13/2025 KENS HARDWARE ROAD MAINTENANCE SUPPLIES (JG041725)100655 51250 $137.67 CHECK TOTAL $204.58
15382 5/13/2025 KWIK COVERS SUPPLIES FOR DAY CAMP 100520 51200 $590.21 CHECK TOTAL $590.21
15383 5/13/2025 LANCE SOLL & LUNGHARD LLP PROF. SVCS - GOVERNMENT AUDIT 100210 54010 $462.00 CHECK TOTAL $462.00
15384 5/13/2025 LAW OFFICES OF ANGEL HO INC PROFESSIONAL SERVICES 100220 54900 $3,960.56 CHECK TOTAL $3,960.56
15385 5/13/2025 LIEBERT CASSIDY WHITMORE LEGAL FEES - MARCH 2025 100220 54900 $45.00 CHECK TOTAL $45.00
15386 5/13/2025 LOOMIS COURIER SERVICES - APRIL 2025 100210 54900 $782.09 5/13/2025 LOOMIS COURIER SERVICES - APRIL 2025 100510 54900 $782.09
5.2.b
Packet Pg. 235
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT CHECK TOTAL $1,564.18
15387 5/13/2025 LOWE'S BUSINESS ACCOUNT OPERATING TOOLS (JK050125) 100630 51200 $10.40 CHECK TOTAL $10.40
15388 5/13/2025 MCE CORPORATION LANDSCAPE MAINTENANCE
(LLAD38/39/41-APRIL2025)
241641 55524 $5,623.27
5/13/2025 MCE CORPORATION LANDSCAPE MAINTENANCE
(LLAD38/39/41-APRIL2025)
239639 55524 $13,715.50
5/13/2025 MCE CORPORATION LANDSCAPE MAINTENANCE
(LLAD38/39/41-APRIL2025)
238638 55524 $16,460.60
5/13/2025 MCE CORPORATION LANDSCAPE MAINTENANCE
(BACKFLOW REPLACEMENT)
238638 52320 $3,780.00
CHECK TOTAL $39,579.37
15389 5/13/2025 METROLINK METROLINK PASSES - APRIL 2025 206650 55610 $753.20 5/13/2025 METROLINK METROLINK PASSES - APRIL 2025 206650 55620 $3,012.80 CHECK TOTAL $3,766.00
15390 5/13/2025 MICHAEL BAKER INTERNATIONAL
INC
CANYON LOOP TRAIL -HMMP PROJECT
MANAGER
301630 56104 $660.00
CHECK TOTAL $660.00
15391 5/13/2025 NATIONAL TRENCH SAFETY INC RENTAL EQUIP (KRAIL 042925-052625) 100655 51250 $607.35 CHECK TOTAL $607.35
15392 5/13/2025 NICHOLS CONSULTING
ENGINEERS, CHTD
AREA 3 - RES/COLL & CURB RAMP -
THRU 2/21/25
301610 56101 $8,518.75
CHECK TOTAL $8,518.75
15393 5/13/2025 OCCUPATIONAL HEALTH
CENTERS OF CALIFORNIA
PRE-EMPLOYMENT PHYSICAL FEES 100220 52510 $551.00
CHECK TOTAL $551.00
15394 5/13/2025 ONE TIME PAY VENDOR ADRIAN RIOS RECREATION PROGRAM REFUND 100 20202 $1,695.00 CHECK TOTAL $1,695.00
15395 5/13/2025 ONE TIME PAY VENDOR AKSHAY SHAH FACILITY DEPOSIT REFUND 100 20202 $500.00 CHECK TOTAL $500.00
15396 5/13/2025 ONE TIME PAY VENDOR ALICE GARCIA RECREATION PROGRAM REFUND 100 20202 $55.00 CHECK TOTAL $55.00
5.2.b
Packet Pg. 236
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 15397 5/13/2025 ONE TIME PAY VENDOR ARIOSTO VALERIO FACILITY DEPOSIT REFUND 100 20202 $200.00 CHECK TOTAL $200.00
15398 5/13/2025 ONE TIME PAY VENDOR FIRST CLASS EVENTS FACILITY DEPOSIT REFUND 100 20202 $1,350.00 CHECK TOTAL $1,350.00
15399 5/13/2025 ONE TIME PAY VENDOR GRACE ROSA RECREATION PROGRAM REFUND 100 20202 $5.00 CHECK TOTAL $5.00
15400 5/13/2025 ONE TIME PAY VENDOR HILDA WAHHAB RECREATION PROGRAM REFUND 100 20202 $110.00 CHECK TOTAL $110.00
15401 5/13/2025 ONE TIME PAY VENDOR JIEHUI JIANG RECREATION PROGRAM REFUND 100 20202 $194.60 CHECK TOTAL $194.60
15402 5/13/2025 ONE TIME PAY VENDOR JOSEFINA CRUZ RECREATION PROGRAM REFUND 100 20202 $100.00 CHECK TOTAL $100.00
15403 5/13/2025 ONE TIME PAY VENDOR JUNE YOUNG RECREATION PROGRAM REFUND 100 20202 $2,565.00 CHECK TOTAL $2,565.00
15404 5/13/2025 ONE TIME PAY VENDOR JUNGHYUN KANG RECREATION PROGRAM REFUND 100 20202 $1,705.00 CHECK TOTAL $1,705.00
15405 5/13/2025 ONE TIME PAY VENDOR KA MAN SHAM FACILITY DEPOSIT REFUND 100 20202 $200.00 CHECK TOTAL $200.00
15406 5/13/2025 ONE TIME PAY VENDOR KLARA KATALIN ORIOLD RECRATION PROGRAM REFUND 100 20202 $50.00 CHECK TOTAL $50.00
15407 5/13/2025 ONE TIME PAY VENDOR LINDA GRAVES RECREATION PROGRAM REFUND 100 20202 $50.00 CHECK TOTAL $50.00
15408 5/13/2025 ONE TIME PAY VENDOR LISA WONG RECREATION PROGRAM REFUND 100 20202 $30.00 CHECK TOTAL $30.00
15409 5/13/2025 ONE TIME PAY VENDOR MARY ANN EBBA FACILITY REFUND 100 20202 $2,072.16 CHECK TOTAL $2,072.16
15410 5/13/2025 ONE TIME PAY VENDOR MEE YOUNG JOH FACILITY DEPOSIT REFUND 100 20202 $200.00 CHECK TOTAL $200.00
5.2.b
Packet Pg. 237
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 15411 5/13/2025 ONE TIME PAY VENDOR RUBYE MCINTOSH FACILITY REFUND 100 20202 $131.27 CHECK TOTAL $131.27
15412 5/13/2025 ONE TIME PAY VENDOR SAN GABRIEL VALLEY
EMPLOYER ADVISORY
COUNCIL
FACILITY REFUND 100 20202 $500.00
CHECK TOTAL $500.00
15413 5/13/2025 ONE TIME PAY VENDOR TERESA RAYMUNDO FACILITY DEPOSIT REFUND 100 20202 $1,400.00 CHECK TOTAL $1,400.00
15414 5/13/2025 ONE TIME PAY VENDOR TERI KURIHARA RECREATION PROGRAM REFUND 100 20202 $5.00 CHECK TOTAL $5.00
15415 5/13/2025 ONE TIME PAY VENDOR ZOILA JOKADA FACILITY DEPOSIT REFUND 100 20202 $1,000.00 CHECK TOTAL $1,000.00
15416 5/13/2025 ONE TIME PAY VENDOR CHAN KEE LLC REFUND - PL 2024-86 100 22107 $323.89 CHECK TOTAL $323.89
15417 5/13/2025 ONE TIME PAY VENDOR - CND
REFUND
JUAN RIOS C&D REFUND- 1158 CALBOURNE DR 100 22105 $250.00 CHECK TOTAL $250.00
15418 5/13/2025 OPCO TRANSIT INC FY 2024-25 DIAMOND RIDE SR TRANS
SVCS- MAR BILLING
206650 55560 $28,406.91
CHECK TOTAL $28,406.91
15419 5/13/2025 PACIFIC OFFICE AUTOMATION
INC
COPIER/PRINTER TONERS 100230 52314 $909.61
CHECK TOTAL $909.61
15420 5/13/2025 PAPER RECYCLING &
SHREDDING
RECORDS DESTRUCTION 250170 55000 $125.00
CHECK TOTAL $125.00
15421 5/13/2025 PARK CONSULTING GROUP INC TYLER EPL REPORTING - APR 2025 503230 56135 $12,688.75 CHECK TOTAL $12,688.75
15422 5/13/2025 PARKWOOD LANDSCAPE
MAINTENANCE INC
LANDSCAPE MAINTENANCE
(PARKS/APR 2025)
201630 55505 $1,250.00
5/13/2025 PARKWOOD LANDSCAPE
MAINTENANCE INC
LANDSCAPE MAINTENANCE
(PARKS/APR 2025)
100510 55505 $6,029.22
5.2.b
Packet Pg. 238
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 5/13/2025 PARKWOOD LANDSCAPE
MAINTENANCE INC
LANDSCAPE MAINTENANCE
(PARKS/APR 2025)
100630 55505 $28,091.57
CHECK TOTAL $35,370.79
15423 5/13/2025 PRO1PRINT, LLC PRINTING: DIRECTIONAL SIGNAGE FOR
EARTH DAY EVENT
250170 51200 $948.24
CHECK TOTAL $948.24
15424 5/13/2025 PROMO DIRECT BAG FOR WINDMILL HUNT 100520 51200 $739.11 CHECK TOTAL $739.11
15425 5/13/2025 PTM GENERAL ENGINEERING
SERVICES INC
CIP - TRANSPORTATION
INFRASTRUCTURE
301610 56103 $19,626.77
CHECK TOTAL $19,626.77
15426 5/13/2025 PYRO COMM SYSTEMS INC DBC FIRE ALARM MONITOR(050125- 073125)
100510 52320 $135.00
5/13/2025 PYRO COMM SYSTEMS INC HERITAGE PARK FIRE ALARM MONITOR (050125-073125)
100630 52320 $195.00
CHECK TOTAL $330.00
15427 5/13/2025 REGIONAL TAP SERVICE CENTER FOOTHILL PASSES - APRIL 2025 206650 55610 $436.13 5/13/2025 REGIONAL TAP SERVICE CENTER FOOTHILL PASSES - APRIL 2025 206650 55620 $1,744.51 CHECK TOTAL $2,180.64
15428 5/13/2025 REINBERGER CORPORATION BUSINESS CARDS 100140 52110 $86.51 CHECK TOTAL $86.51
15429 5/13/2025 RKA CONSULTING GROUP HERITAGE PARK IMPROVEMENTS - 12/1/24-12/31/24
301630 56104 $3,675.00
5/13/2025 RKA CONSULTING GROUP BUILDING AND SAFETY DB - MARCH 2025
100420 55100 $57,182.55
CHECK TOTAL $60,857.55
15430 5/13/2025 SC FUELS FLEET FUEL (041625-043025) 502430 52330 $58.52 5/13/2025 SC FUELS FLEET FUEL (041625-043025) 502620 52330 $330.61 5/13/2025 SC FUELS FLEET FUEL (041625-043025) 502630 52330 $426.53 5/13/2025 SC FUELS FLEET FUEL (041625-043025) 502655 52330 $560.06 CHECK TOTAL $1,375.72
15431 5/13/2025 SHRED TIME INC EARTH DAY TEXTILES COLLECTION 4/19/2025
250170 54900 $1,400.00
5.2.b
Packet Pg. 239
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT CHECK TOTAL $1,400.00
15432 5/13/2025 SITEIMPROVE INC ANNUAL SUBSCRIPTION - 6/25/25- 6/24/26
100230 52314 $6,865.80
CHECK TOTAL $6,865.80
15433 5/13/2025 SITEREP CONSTRUCTION
SERVICES INC
MAPLE HILL PARK IMPROVEMENTS
PROGRESS PAYMENT #5
301630 56104 $701,928.00
CHECK TOTAL $701,928.00
15434 5/13/2025 SPECTRUM BUSINESS CABLE TV SERVICES/DBC - APR 2025 100230 54030 $268.48 5/13/2025 SPECTRUM BUSINESS SUMMARY BILL -CABLE/INTERNET- CITY HALL - APR 2025
100230 54030 $1,741.56
CHECK TOTAL $2,010.04
15435 5/13/2025 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM MAY 2025
204 21107 $1.49
5/13/2025 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM MAY 2025
239 21107 $2.86
5/13/2025 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM MAY 2025
241 21107 $2.86
5/13/2025 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM MAY 2025
204 21113 $3.16
5/13/2025 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM MAY 2025
203 21107 $3.98
5/13/2025 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM MAY 2025
238 21107 $3.98
5/13/2025 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM MAY 2025
203 21113 $8.40
5/13/2025 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM MAY 2025
239 21113 $10.42
5/13/2025 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM MAY 2025
241 21113 $10.42
5/13/2025 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM MAY 2025
238 21113 $15.43
5/13/2025 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM MAY 2025
207 21107 $21.28
5/13/2025 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM MAY 2025
201 21113 $30.20
5/13/2025 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM MAY 2025
201 21107 $31.95
5.2.b
Packet Pg. 240
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 5/13/2025 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM MAY 2025
206 21107 $47.71
5/13/2025 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM MAY 2025
207 21113 $69.87
5/13/2025 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM MAY 2025
206 21113 $93.23
5/13/2025 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM MAY 2025
250 21107 $108.79
5/13/2025 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM MAY 2025
250 21113 $133.79
5/13/2025 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM MAY 2025
100 21107 $1,670.38
5/13/2025 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM MAY 2025
100 21113 $2,266.29
CHECK TOTAL $4,536.49
15436 5/13/2025 TASC FSA FEES 100220 52515 $155.52
CHECK TOTAL $155.52
15437 5/13/2025 THE KNOT WORLDWIDE INC DBC ONLINE STOREFRONT APR2025- JUNE2025
100510 52160 $3,743.98
CHECK TOTAL $3,743.98
15438 5/13/2025 THE LITTLE ZOO SPRING MINI CAMP - ENTERTAINMENT
BALANCE
100520 55315 $60.00
CHECK TOTAL $60.00
15439 5/13/2025 THOMAS DONINI SENIOR DANCE DJ, 24/25 100520 55310 $400.00 CHECK TOTAL $400.00
15440 5/13/2025 TORTI GALLAS AND PARTNERS
INC
TOWN CENTER SPECIFIC PLAN - APRIL
2025
103410 54900 $4,380.73
5/13/2025 TORTI GALLAS AND PARTNERS
INC
DB CITYWIDE OBJ DESIGN STANDARDS 103410 54900 $2,500.00 CHECK TOTAL $6,880.73
15441 5/13/2025 UNITED SITE SERVICES OF
CALIFORNIA INC
RESTROOM RENTAL - MAPLE HILL
PROJECT - APRIL
100520 52300 $307.37
5/13/2025 UNITED SITE SERVICES OF
CALIFORNIA INC
RESTROOM RENTAL - MAPLE HILL
PROJECT
100520 52300 $307.44
CHECK TOTAL $614.81
15442 5/13/2025 US BANK PCARD STATEMENT - APRIL 2025 999 28100 $21,162.32
5.2.b
Packet Pg. 241
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT CHECK TOTAL $21,162.32
15443 5/13/2025 VERIZON WIRELESS WIRELESS PHONE SERVICE - 3/17/25- 4/16/25
100230 52200 $2,292.33
CHECK TOTAL $2,292.33
15444 5/13/2025 VISION SERVICE PLAN VISION INSURANCE PREMIUM MAY 2025 204 21108 $2.42 5/13/2025 VISION SERVICE PLAN VISION INSURANCE PREMIUM MAY 2025 203 21108 $6.45 5/13/2025 VISION SERVICE PLAN VISION INSURANCE PREMIUM MAY 2025 239 21108 $8.02 5/13/2025 VISION SERVICE PLAN VISION INSURANCE PREMIUM MAY 2025 241 21108 $8.02 5/13/2025 VISION SERVICE PLAN VISION INSURANCE PREMIUM MAY 2025 238 21108 $13.23 5/13/2025 VISION SERVICE PLAN VISION INSURANCE PREMIUM MAY 2025 201 21108 $24.74 5/13/2025 VISION SERVICE PLAN VISION INSURANCE PREMIUM MAY 2025 207 21108 $68.72 5/13/2025 VISION SERVICE PLAN VISION INSURANCE PREMIUM MAY 2025 206 21108 $107.62 5/13/2025 VISION SERVICE PLAN VISION INSURANCE PREMIUM MAY 2025 250 21108 $107.87 5/13/2025 VISION SERVICE PLAN VISION INSURANCE PREMIUM MAY 2025 100 21108 $1,911.25 CHECK TOTAL $2,258.34
15445 5/13/2025 WW GRAINGER INC MAINTENANCE SUPPLIES 100630 51200 $315.36 5/13/2025 WW GRAINGER INC CIVIC CENTER OPERATING SUPPLIES (LIBRARY)
100620 51200 $140.76
CHECK TOTAL $456.12
15446 5/13/2025 WALNUT VALLEY UNIFIED
SCHOOL DISTRICT
ADULT VOLLEYBALL GYM RENTAL 100520 52302 $956.25
5/13/2025 WALNUT VALLEY UNIFIED
SCHOOL DISTRICT
YOUTH BASKETBALL GYM RENTAL 100520 52302 $4,676.70
5/13/2025 WALNUT VALLEY UNIFIED
SCHOOL DISTRICT
ADULT VOLLEYBALL GYM RENTAL 100520 52302 $382.50
CHECK TOTAL $6,015.45
15447 5/13/2025 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES (HERITAGE PARK) 100630 51200 $194.53 5/13/2025 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES (DBC) 100510 51210 $368.32 5/13/2025 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES (DBC) 100510 51210 $470.27 CHECK TOTAL $1,033.12
5.2.b
Packet Pg. 242
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 15448 5/13/2025 WILLDAN GEOTECHNICAL GEOTECH REVIEW - 24069 GOLDRUSH - THRU 4/4/25
100 22109 $420.00
5/13/2025 WILLDAN GEOTECHNICAL GEOTECH REVIEW - 1198 CHISOLM TRAIL - THRU 4/4/25
100 22109 $630.00
CHECK TOTAL $1,050.00
15449 5/13/2025 WISCONSIN QUICK LUBE INC FLEET VEHICLE MAINTENANCE (LIC#1479428)
502655 52312 $117.85
CHECK TOTAL $117.85
15450 5/13/2025 WOODRUFF & SMART, A
PROFESSIONAL CORPORATION
LEGAL SERVICES - MARCH 2025 100120 54020 $1,918.00
5/13/2025 WOODRUFF & SMART, A
PROFESSIONAL CORPORATION
LEGAL SERVICES - MARCH 2025 100120 54020 $3,589.40
5/13/2025 WOODRUFF & SMART, A
PROFESSIONAL CORPORATION
LEGAL SERVICES - MARCH 2025 100120 54020 $109.60
5/13/2025 WOODRUFF & SMART, A
PROFESSIONAL CORPORATION
LEGAL SERVICES - MARCH 2025 100120 54020 $3,781.20
5/13/2025 WOODRUFF & SMART, A
PROFESSIONAL CORPORATION
LEGAL SERVICES - MARCH 2025 100120 54020 $520.60
5/13/2025 WOODRUFF & SMART, A
PROFESSIONAL CORPORATION
LEGAL SERVICES - MARCH 2025 100120 54020 $575.40
5/13/2025 WOODRUFF & SMART, A
PROFESSIONAL CORPORATION
LEGAL SERVICES - MARCH 2025 100120 54020 $1,233.00
5/13/2025 WOODRUFF & SMART, A
PROFESSIONAL CORPORATION
LEGAL SERVICES - MARCH 2025 100 22107 $27.40
5/13/2025 WOODRUFF & SMART, A
PROFESSIONAL CORPORATION
LEGAL SERVICES - MARCH 2025 100 22107 $342.50
5/13/2025 WOODRUFF & SMART, A
PROFESSIONAL CORPORATION
LEGAL SERVICES - MARCH 2025 100120 54020 $6,811.97
CHECK TOTAL $18,909.07
15451 5/13/2025 ZONES IT SOLUTIONS INC PRINTER TONER 206650 51200 $738.13 CHECK TOTAL $738.13
GRAND TOTAL $2,661,350.56
5.2.b
Packet Pg. 243
Agenda #: 5.3
Meeting Date: May 20, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: MENTAL HEALTH AWARENESS MONTH PROCLAMATION.
STRATEGIC
GOAL: Open, Engaged & Responsive Government
RECOMMENDATION:
Adopt the Proclamation declaring May as Mental Health Awareness month.
BACKGROUND:
Mental health is essential for overall well-being at every stage of life. Regardless of age, background, or experience, prioritizing mental health strengthens individuals, families and communities.
Mental Health America, the nation’s leading community-based nonprofit dedicated to addressing the needs of those living with mental illness and promoting the overall mental health of all, founded Mental Health Month in 1949 and has led the effort every May to promote mental wellness nationwide.
The Mental Health Awareness Month theme for 2025 is “Turn Awareness into Action.” This theme encourages individuals to move beyond simply understanding mental health issues to actively supporting those affected and advocating for change. This includes learning more about mental health, checking in with friends and supporting community initiatives
The City of Diamond Bar is proud to designate May as Mental Health Awareness Month and calls upon citizens, agencies, businesses, nonprofits and other groups to join in activities and take action to strengthen the mental health of our community.
PREPARED BY:
5.3 Packet Pg. 244
REVIEWED BY:
Attachments:
1. 5.3.a Mental Health Awareness Month Proclamation
5.3 Packet Pg. 245
PROCLAMATION
“MENTAL HEALTH AWARENESS MONTH 2025”
WHEREAS, the area that someone lives in plays a significant role in their overall health and well-being; and
WHEREAS, surroundings can impact if, how, and when a person’s needs are met, which in turn affects mental health; and
WHEREAS, having safe, stable, and healthy home conditions set the foundation for achieving and maintaining good mental health; and
WHEREAS, with early and effective interventions, those individuals with mental health conditions can recover and lead full, productive lives; and WHEREAS, each business, school, government agency, health care provider, organization, and citizen shares the burden of mental health problems and has a responsibility to promote mental wellness and support prevention efforts.
NOW, THEREFORE, BE IT RESOLVED, that the Diamond Bar City Council does hereby proclaim May 2025 as “Mental Health Awareness Month" in Diamond Bar and we call upon the citizens, government agencies, public and private institutions, businesses, and schools in our community to recommit our community to increasing awareness and understanding of mental health, the steps our citizens can take to protect their mental health, and the need for appropriate and accessible services for all people with mental health conditions.
May 20, 2025
Chia Yu Teng
Mayor
Steve Tye Andrew Chou
Mayor Pro Tem Council Member
Stan Liu Ruth M. Low
Council Member Council Member
5.3.a
Packet Pg. 246
Agenda #: 5.4
Meeting Date: May 20, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: AGREEMENT WITH DURHAM SCHOOL SERVICES, LP FOR BUS TRANSPORTATION SERVICES.
STRATEGIC
GOAL: Responsible Stewardship of Public Resources
RECOMMENDATION:
Approve and authorize the City Manager to sign the Transportation Services Agreement with Durham School Services, LP through June 30, 2030.
FINANCIAL IMPACT:
The total not-to-exceed amount of the Agreement for each fiscal year would be $14,000.
Sufficient funds are included in the FY 24/25 Parks & Recreation Department budget to cover the cost of such services through June 30, 2025. Additional funding will be proposed in the FY 25/26 budget and subsequent years. The vendor may request a CPI adjustment after FY 25/26.
BACKGROUND:
The City of Diamond Bar has two programs throughout the summer that require transportation services. Programs include the nine-week summer day camp program with two excursions per week and the volunteen program with an annual excursion.
DISCUSSION:
On February 12, 2025 the City published a request for proposals (RFP) on Planet Bids.
The deadline for proposals was February 28, 2025. 118 vendors were notified and five proposals were received from responsible bidders. After staff reviewed all responsible proposals, it was determined that Durham School Services, LP met all the requirements of the RFP. Durham School Services, LP is recommended based on their pricing structure, experience, and references.
LEGAL REVIEW:
5.4 Packet Pg. 247
The City Attorney has reviewed and approved the Agreement as to form.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 5.4.a Durham Bus Agreement
5.4 Packet Pg. 248
1 Contractor Services –Transportation
CONTRACTOR SERVICE AGREEMENT
TRANSPORTATION
THIS AGREEMENT (the "Agreement") is made as of May 2, 2025 by and between the City of Diamond Bar, a municipal corporation ("City") and Durham School Services, LP, an LLC Corporation (referred to as the “Contractor”)
1. Contractor's Services.
Subject to the terms and conditions set forth in this Agreement Contractor shall provide to the reasonable satisfaction of the City Transportation services set forth in the attached Exhibit "A" – City’s Request for Proposal, which is incorporated herein by this reference. As a material inducement to the City to enter into this Agreement, Contractor represents and warrants that it has thoroughly investigated the work and fully understands the difficulties and restrictions in performing the work. Contractor represents that it is fully qualified to perform such services by virtue of its experience and the training, education and expertise of its principals and employees.
Andee Williams, Recreation Supervisor, herein referred to as the (“City’s Project Manager”), shall be the person to whom the Contractor will report for the performance of services hereunder. It is understood that Contractor shall coordinate its services hereunder with the City’s Project Manager to the extent required by the City’s Project Manager, and that all Contractors required hereunder by Contractor shall be performed to the satisfaction of the City’s Project Manager and the City Manager.
2. Term of Agreement. This Agreement shall take effect June 1, 2025, and shall continue until June 30, 2030 ("Term"), unless earlier terminated pursuant to the provisions herein.
After completion of the first term year fiscal year 25/26, the contractor can request a CPI adjustment and any increase in compensation will be negotiated between the City and the Contractor per fiscal year, but in no event shall the increase exceed the amount that the Consumer Price Index ("CPI") for the Los Angeles-Anaheim-Riverside metropolitan area for the month immediately preceding the Adjustment Date (the "Index Month") as reported by the Bureau of Labor Statistics of the United States Department of Labor, has increased over the CPI for the month one year prior to the Index Month.
3. Compensation. City agrees to compensate Contractor for each service which Contractor performs to the satisfaction of City in compliance with the cost proposal provided by contractor set forth in Exhibit "B". Payment will be made only after submission of proper invoices in the form specified by City. Total payment to contractor Docusign Envelope ID: 8B8BA28C-80C6-44C3-87EC-F67AABAAA90E
5.4.a
Packet Pg. 249
2 Contractor Services –Transportation
pursuant to this Agreement shall not exceed fourteen thousand, dollars per fiscal year ($14,000.00) without prior written consent of the City. The above not to exceed amount shall include all costs, including, but not limited to, all clerical, administrative, overhead, telephone, travel and all related expenses.
4. Payment.
A. As scheduled services are completed, Contractor shall submit to City an invoice for the services completed, authorized expenses and or authorized extra work actually performed or incurred.
B. All such invoices shall state the basis for the amount invoiced, including services completed, the number of hours spent, and any extra work performed.
C. City will pay Contractor the amount invoiced by check within Net 45 days of receipt. In the event payment is not received within forty-five (45) days, a late charge of 1.5% per month of the outstanding balance will be assessed upon City’s account.
City agrees to provide proper credentials and access (e.g., parking pass) to occurrences for which contractor services are requested and credential are required.
D. Payment shall constitute payment in full for all services, authorized costs and authorized extra work covered by that invoice.
E. Deductions. Should the Contractor fail to adhere to the time schedule set forth by the City, the City shall deduct $25 dollars from any payments due to the Contractor for every 15 minutes that transportation arrives later then the time required.
Repeated failures to adhere to the time schedule may result in termination of this Agreement.
5. Change Orders. No payment for extra services caused by a change in the scope or complexity of work, or for any other reason, shall be made unless and until such extra services and a price therefore have been previously authorized in writing and approved by the City Manager or his designee as an amendment to this Agreement.
The amendment shall set forth the changes of work, extension of time, if any, and adjustment of the fee to be paid by City to Contractor.
6. Priority of Documents. In the event of any inconsistency between the provisions of this Agreement and any attached exhibits, the provisions of this Agreement shall control. In the event of any inconsistency between this Agreement and the attached exhibits, the following order of precedence shall apply: (1) The Agreement; (2) The City’s Request for Proposal (Exhibit “A”) and (3) the Contractor’s cost proposal quote (Exhibit “B”).
7. Status as Independent Contractor.
Docusign Envelope ID: 8B8BA28C-80C6-44C3-87EC-F67AABAAA90E
5.4.a
Packet Pg. 250
3 Contractor Services –Transportation
A. Contractor is, and shall at all times remain as to City, a wholly independent Contractor. Contractor shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent, except as specifically provided herein. Neither City nor any of its agents shall have control over the conduct of Contractor or any of Contractor's employees, except as set forth in this Agreement. Contractor shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner employees of City.
B. Contractor agrees to pay all required taxes on amounts paid to Contractor under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent Contractor relationship created by this Agreement. In the event that City is audited by any Federal, State agency, including the Public Employee Retirement System, regarding the independent contractor status of Contractor and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between City and Contractor, its employees or subcontractors, then Contractor agrees to reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and any appeals relating thereto.
C. Contractor shall fully comply with Workers' Compensation laws regarding Contractor and Contractor's employees. Contractor further agrees to indemnify and hold City harmless from any failure of Contractor to comply with applicable Worker's Compensation laws.
D. Contractor shall, at Contractor’s sole cost and expense fully secure and comply with all federal, state and local governmental permit or licensing requirements, including but not limited to the City of Diamond Bar.
E. In addition to any other remedies it may have, City shall have the right to offset against the amount of any fees due to Contractor under this Agreement any amount due to City from Contractor as a result of Contractor's failure to promptly pay to City any reimbursement or indemnification required by this Agreement or for any amount or penalty levied against the City for Contractor’s failure to comply with this Section.
8. Standard of Performance. Contractor shall perform all work at the standard of care and skill ordinarily exercised by members of the profession under similar conditions and represents that it and any subcontractors it may engage, possess any and all licenses which are required to perform the work contemplated by this Agreement and shall maintain all appropriate licenses during the performance of the work.
Risk of Loss. Contractor is not responsible for the loss, damage, or theft of personal property. Contractor is not responsible for the personal injury of customers, or third parties caused by the negligent or intentional acts of the City, passengers or third parties.
Docusign Envelope ID: 8B8BA28C-80C6-44C3-87EC-F67AABAAA90E
5.4.a
Packet Pg. 251
4 Contractor Services –Transportation
Passenger Conduct. At any time during the charter trip the Contractor, or the driver as the Contractor’s representative, reserves the right to refuse to transport any person or persons that Contractor or its representative believes to be in violation of the Charter Passenger Policy attached hereto as Exhibit “C”. Compliance with this policy is required of each passenger. Failure to comply with this policy may result in immediate removal up to suspension of charter transportation privileges.
Contractor is not responsible for any passengers who have not boarded the vehicle at the time of departure. City must provide their own supervision if required. The Contractor is not responsible for the City’s failure to provide supervision. Any activity that interferes with the safe operation of the vehicle shall be discontinued immediately.
Use of any external signage or decoration requires prior Contractor approval and may be subject to applicable law.
9. Indemnification. To the maximum extent permitted by Civil Code section 2782.8, Contractor shall defend, indemnify and hold harmless City, its officers, officials, employees and volunteers ("Indemnitees") from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys' fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with:
(1) Any and all claims under Workers’ Compensation Act and other employee benefit acts with respect to Contractor’s employees or Contractor’s contractor’s.
(2) Any and all claims arising out of Contractor's performance of work hereunder or its failure to comply with any of its obligations contained in this Agreement, regardless of City’s passive negligence, but excepting such loss or damage which is caused by the active negligence or willful misconduct of the City. Should City in its sole discretion find Contractor’s legal counsel unacceptable, then Contractor shall reimburse the City its costs of defense, including without limitation reasonable attorneys' fees, expert fees and all other costs and fees of litigation. The Contractor shall promptly pay any final judgment rendered against the Indemnitees. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement. Except for the Indemnitees, this Agreement shall not be construed to extend to any third-party indemnification rights of any kind. (3) Any and all claims for loss, injury to or death of persons or damage to property caused by the negligent professional act or omission in the performance of professional services pursuant to this Agreement.
(4) The Contractor's obligations to indemnify, defend and hold harmless the City shall survive termination of this Agreement.
10. Insurance.
Docusign Envelope ID: 8B8BA28C-80C6-44C3-87EC-F67AABAAA90E
5.4.a
Packet Pg. 252
5 Contractor Services –Transportation
A. Contractor shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, with an insurance company authorized to do business in the State of California and approved by the City the following insurance:
(1) a policy or policies of broad-form comprehensive general liability insurance written on an occurrence basis with minimum limits of $5,000,000.00 combined single limit coverage against any injury, death, loss or damage as a result of wrongful or negligent acts by Contractor, its officers, employees, agents, and independent Contractors in performance of services under this Agreement; (2) property damage insurance with a minimum limit of $5,000,000.00 per occurrence;
(3) automotive liability insurance written on an occurrence basis covering all owned, non-owned and hired automobiles, with minimum combined single limits coverage of $5,000,000.00; and
(4) Worker's Compensation insurance when required by law, with a minimum limit of $3,000,000.00 or the amount required by law, whichever is greater.
B. The City, its officers, employees, agents, and volunteers shall be named as additional insureds on the policies as to comprehensive general liability, property damage, and automotive liability. The policies as to comprehensive general liability, property damage, and automobile liability shall provide that they are primary, and that any insurance maintained by the City shall be excess insurance only.
C. All insurance policies shall provide that the insurance coverage shall not be non-renewed, canceled, reduced, or otherwise modified (except through the addition of additional insureds to the policy) by the insurance carrier without the insurance carrier giving City at least ten (10) days prior written notice thereof. Contractor agrees that it will not cancel, reduce or otherwise modify the insurance coverage and in the event of any of the same by the insurer to immediately notify the City.
D. All policies of insurance shall cover the obligations of Contractor pursuant to the terms of this Agreement and shall be issued by an insurance company which is authorized to do business in the State of California or which is approved in writing by the City; and shall be placed have a current A.M. Best's rating of no less than A-, VII. In the case of professional liability insurance, such coverage shall be issued by companies either licensed or admitted to conduct business in the State of California so long as such insurers possesses the aforementioned Best's rating.
E. Contractor shall submit to City (1) insurance certificates indicating compliance with the minimum insurance requirements above, and (2) insurance policy endorsements or a copy of the insurance policy evidencing the additional insured requirements in this Agreement, in a form acceptable to the City.
Docusign Envelope ID: 8B8BA28C-80C6-44C3-87EC-F67AABAAA90E
5.4.a
Packet Pg. 253
6 Contractor Services –Transportation
F. Self-Insured Retention/Deductibles. All policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention (“SIR”) and/or deductible of the policy in lieu of the Contractor (as the named insured) should Contractor fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City. Contractor understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Contractor as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Contractor’s due to such failure in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Contractor for breach of this Agreement in addition to any other damages incurred by City due to the breach.
G. Subrogation. With respect to any Workers' Compensation Insurance or Employer's Liability Insurance, the insurer shall waive all rights of subrogation and contribution it may have against the Indemnitees.
H. Failure to Maintain Insurance. If Contractor fails to keep the insurance required under this Agreement in full force and effect, City may take out the necessary insurance and any premiums paid, plus 10% administrative overhead, shall be paid by Contractor, which amounts may be deducted from any payments due Contractor.
I. Contractor shall include all sub-Contractors, if any, as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor to the City for review and approval. All insurance for subcontractors shall be subject to all of the requirements stated herein.
11. Confidentiality. Contractor in the course of its duties may have access to confidential data of City, private individuals, or employees of the City. Contractor covenants that all data, documents, discussion, or other information developed or received by Contractor or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Contractor without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Contractor's covenant under this section shall survive the termination of this Agreement. Notwithstanding the foregoing, to the extent Contractor prepares reports of a proprietary nature specifically for and in connection with certain projects, the City shall not, except with Contractor's prior written consent, use the same for other unrelated projects.
12. Ownership of Materials. Except as specifically provided in this Agreement, all materials provided by Contractor in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. Contractor may, however, make and retain such copies of said documents and materials as Contractor may desire.
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13. Maintenance and Inspection of Records. In accordance with generally accepted accounting principles, Contractor and its subcontractors shall maintain reasonably full and complete books, documents, papers, accounting records, and other information (collectively, the “records”) pertaining to the costs of and completion of services performed under this Agreement. The City and any of their authorized representatives shall have access to and the right to audit and reproduce any of Contractor's records regarding the services provided under this Agreement. Contractor shall maintain all such records for a period of at least three (3) years after termination or completion of this Agreement. Contractor agrees to make available all such records for inspection or audit at its offices during normal business hours and upon three (3) days' notice from the City, and copies thereof shall be furnished if requested.
14. Conflict of Interest.
A. Contractor covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the services to be performed by Contractor under this Agreement, or which would conflict in any manner with the performance of its services hereunder. Contractor further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Contractor shall avoid the appearance of having any interest which would conflict in any manner with the performance of its services pursuant to this Agreement.
B. Contractor covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result of the performance of this Agreement. Contractor's covenant under this section shall survive the termination of this Agreement.
15. Termination. The City may terminate the Agreement at any time with or without cause. The contractor may not cancel the services for any reason (excluding force majeure). In the event of such termination, City agrees to pay Contractor for services satisfactorily rendered prior to the effective date of termination. Immediately upon receiving written notice of termination, Contractor shall discontinue performing services, unless the notice provides otherwise, except those services reasonably necessary to effectuate the termination. The City shall be not liable for any claim of lost profits.
In addition to any other termination rights set in this Agreement and without prejudice to any other rights or remedies that either Party may have, either Party may terminate this Agreement immediately by delivery of written notice to the other Party at any time if any of the following occur: (i) the other Party files a voluntary petition for bankruptcy which is not dismissed within ninety (90) days; (ii) the other Party discontinues its business; (iii) a receiver or trustee of any of the other Party’s property is appointed and such appointment is not discharged within ninety (90) days; (iv) the other Party breaches a material provision of this Agreement and such default is not cured within fifteen (15) business days after written notice thereof; and (v) any of the representations or warranties made by the other Party in this Agreement prove to be untrue or inaccurate in any material respect.
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16. Personnel/Designated Person. Contractor represents that it has, or will secure at its own expense, all personnel required to perform the services under this Agreement. All of the services required under this Agreement will be performed by Contractor or under it supervision, and all personnel engaged in the work shall be qualified to perform such services. Except as provided in this Agreement, Contractor reserves the right to determine the assignment of its own employees to the performance of Contractors’ services under this Agreement, but City reserves the right in its sole discretion to require Contractor to exclude any employee from performing services on City's premises.
17. Non-Discrimination and Equal Employment Opportunity.
A. Contractor shall not discriminate as to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto.
Such nondiscrimination shall include but not be limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship.
B. Contractor will, in all solicitations or advertisements for employees placed by or on behalf of Contractor state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation.
C. Contractor will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials.
18. Reserved.
19. Time Is of the Essence. Time is of the essence in this Agreement.
Contractor shall do all things necessary and incidental to the prosecution of Contractor's work.
20. Reserved.
21. Reserved.
22. Assignment. Contractor shall not assign or transfer any interest in this Agreement nor the performance of any of Contractor's obligations hereunder, without the prior written consent of City, and any attempt by Contractor to so assign this Docusign Envelope ID: 8B8BA28C-80C6-44C3-87EC-F67AABAAA90E
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Agreement or any rights, duties, or obligations arising hereunder shall be void and of no effect.
23. Compliance with Laws. Contractor shall comply with all applicable laws, ordinances, codes and regulations of the federal, state, and local governments.
24. Non-Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Contractor constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Contractor, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default.
25. Attorney's Fees. In the event that either party to this Agreement shall commence any legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney's fees and costs, including costs of expert witnesses and consultants
26. Mediation. Any dispute or controversy arising under this Agreement, or in connection with any of the terms and conditions hereof, which cannot be resolved by the parties, may be referred by the parties hereto for mediation. A third party, neutral mediation service shall be selected, as agreed upon by the parties and the costs and expenses thereof shall be borne equally by the parties hereto. The parties agree to utilize their good faith efforts to resolve any such dispute or controversy so submitted to mediation. It is specifically understood and agreed by the parties hereto that mutual good faith efforts to resolve the same any dispute or controversy as provided herein, shall be a condition precedent to the institution of any action or proceeding, whether at law or in equity with respect to any such dispute or controversy.
27. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during regular business hours or by facsimile before or during regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section.
“CONTRACTOR” “CITY”
Durham School Services, LP. City of Diamond Bar
2601 Navistar Dr. 21810 Copley Drive
Lisle, IL 60532 Diamond Bar, CA 91765-4178
Attn.: Paul Egger Attn.: Andee Williams
Phone: 714.267.7936 Phone: 909.839.7076
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E-Mail: E-mail:
[email protected] [email protected]
28. Governing Law. This Agreement shall be interpreted, construed and enforced in accordance with the laws of the State of California. The venue for any action brought under this Agreement shall be in Los Angeles County.
29. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument.
30. Entire Agreement. This Agreement, and any other documents incorporated herein by reference, represent the entire and integrated agreement between Contractor and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement. Amendments on behalf of the City will only be valid if signed by a person duly authorized to do so under the City's Purchasing Ordinance.
IN WITNESS of this Agreement, the parties have executed this Agreement as of the date first written above.
" Contractor " "City"
Durham School Services, LP. CITY OF DIAMOND BAR
By: Durham Holding ll, LLC. Its General Partner
By:____________________________ By: ________________________ Printed Name:_____________________ Daniel Fox, City Manager Title:_____________________________
ATTEST:
_____________________________
Kristina Santana, City Clerk
Approved as to form:
By:_____________________________
Omar Sandoval, City Attorney
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Vice President, Charter
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REQUEST FOR PROPOSALS
Transportation (School
Busses) for Day Camp
Excursions
Contract Services
Submission Deadline
Friday, February 28, 2025 by 4 P.M.
Exhibit A
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Transportation Services – City of Diamond Bar – Day Camp February 12, 2025
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1. INTRODUCTION
The City of Diamond Bar is requesting proposals from qualified School Bus Transportation contractors to provide transportation services for the 2025 Summer Day Camp Program Excursions with the option to enter into a five-year term agreement if selected.
RFP Date: February 12, 2025
Project Name: Transportation Services – City of Diamond Bar – Day Camp
Department: Parks and Recreation
Proposal Deadline: Friday, February 28, 2025 by 4 P.M.
Proposals shall be delivered by the proposal deadline via the PlanetBids portal https://vendors.planetbids.com/portal/39500/bo/bo-detail/126295.
All proposals submitted in response to this RFP will become property of the City upon submittal and a matter of public record pursuant to applicable law. Late submittals will not be accepted.
Questions regarding this RFP shall be made in writing via email to Andee Williams, Recreation Supervisor, at [email protected], no later than February 20, 2025 by 4 P.M. Questions and responses may be made available to all potential proposers.
The City will review all proposals received by the submittal deadline indicated in this RFP. Proposals that do not meet the minimum requirements of this RFP will be rejected. The City reserves the right to select the firm that best meets the overall needs and offers the best overall value to the City based on a variety of criteria, including but not limited to, experience, quality of work product, successful completion of similar projects, and cost effectiveness, but not solely on the lowest cost of services.
The following tentative schedule has been established for the selection of a contractor which is subject to change:
• RFP Posting Date February 12, 2025
• Written Questions Deadline February 20, 2025
• Proposal Due Date February 28, 2025
• Award of Contract March 14, 2025
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The City of Diamond Bar shall not be liable for any pre-contractual expenses incurred by any Contractor, nor shall any Contractor include any such expenses as part of the proposed cost. Pre-contractual expenses include any expense incurred by a contractor prior to the date of an executed contract, such as the cost of preparing and submitting a proposal and negotiating any terms with the City.
2. ABOUT THE CITY
Diamond Bar is a scenic community located on the eastern edge of Los Angeles County, within minutes of Orange, Riverside, and San Bernardino counties. With its origin as a center for ranching perched among a landscape of rolling hills in the East San Gabriel Valley, Diamond Bar became one of the first master planned communities in Los Angeles County dating back to 1956, and has grown since that time to be known for its friendly country-living atmosphere, abundant open spaces, exceptional public facilities, well-maintained parks and hiking trails, and excellent schools. In 1989, Diamond Bar became the 86th city in Los Angeles County. Today, Diamond Bar covers 14.9 square miles and is home to 57,177 residents.
Diamond Bar is bounded by the cities of Industry and Pomona to the north, Chino Hills to the east, and unincorporated Los Angeles County to the south and west (Figure B-1; Regional Setting Map). With convenient access to State Routes SR-57 and SR-60, Diamond Bar is within 30 miles driving distance of the cities of Los Angeles, Riverside, and Irvine, making it a desirable destination to live and work. The Industry Metrolink Station lies on the City’s northern border, providing east-west transit connections to Los Angeles and Riverside.
3. PROJECT BACKGROUND
The City of Diamond Bar’s Summer Day Camp is a nine-week recreation program held at Heritage Park located at 2900 S. Brea Canyon Road, Diamond Bar, CA 91765. Day Camp is designed to provide a fun experience in a safe environment for children ages 6-12. Camp activities include two excursions per week.
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4. SCOPE OF WORK AND DELIVERABLES
To be considered, proposals must be submitted to the City of Diamond Bar by Friday, February 28, 2025. All proposals must be itemized per excursion per week and include tax, and any other additional charges. Once the vendor has been selected, updated excursion information and locations will be provided.
Quote for one (1) school bus that can accommodate a minimum of 57 passengers.
Two bus trips per week for nine weeks, June 2 through August 1, 2025. (See attached excursion schedule of locations, times and dates)
• Bus will arrive, depart and return at scheduled times. • Bus will stay on site at locations with Summer Day Camp at all times. • Bus will need to have seatbelts for each seat.
• Flexibility for City staff to change times, dates and locations within one week of advance notice.
Please quote on the cost proposal bid sheet.
5. FORMAT AND CONTENTS OF PROPOSAL
The Contractor’s proposal shall contain the following information and shall be organized as follows:
A. Contractors Experience/References
Provide a list of at least three references who may be contacted to discuss their experience working with the Company on similar projects. Please provide contact information including Organization, Name, Title, Address, Phone, Email, Project Name and Date of Completion.
B. Cost for Services
Please complete the attached Cost Proposal – Bid Sheet on PlanetBids.
Provide a detailed not-to-exceed cost proposal to accomplish the services requested. Identify the hourly allocation of resources by discipline and by each task identified in the Scope of Work, including billing rates for personnel, printing, attendance at public meetings, and any other cost anticipated. Please clearly highlight any additional or recommended tasks and associated costs that are included. No additional charges for items such as transportation, out-of-pocket expenses, etc., will be paid unless Docusign Envelope ID: 8B8BA28C-80C6-44C3-87EC-F67AABAAA90E
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these are specifically included in the proposal. Contractor must be able to accept payment in check form and provide itemized invoices.
C. Insurance
Proof of insurance requirements addressed in the professional services agreement of this Request for Proposal shall be submitted by the selected Contractor upon execution of the contract as defined under the City’s existing purchasing Ordinance.
The selected Contractor must submit a "Statement Certifying Insurance Coverage" certifying that the required insurance coverage will be obtained by the Contractor, and that the Contractor understands said coverage is prerequisite for entering into an agreement with the City. The Contractor is required to confirm with its insurance carrier that it can meet all the requirements for insurance. Failure to meet the insurance regulations as set forth shall result in proposer’s disqualification.
6. SUBCONTRACTING
The Contractor may utilize the service of specialty Subcontractors on those parts of the work which, under normal contracting practices, are performed by specialty Subcontractors. Unless a specific Subcontractor is listed by the Contractor, Contractor is representing to City that Contractor has all appropriate licenses, certifications, and registrations to perform the work hereunder.
After submission of the Proposal, the Contractor shall be fully responsible to the City for the performance of the Subcontractors, and of persons either directly or indirectly employed by them. Nothing contained herein shall create any contractual relation between any Subcontractor and the City.
7. RIGHT TO REJECT ALL PROPOSALS
The City reserves the right to withdraw, reduce, or revise elements of the scope of work prior to the award of any contract. Furthermore, the City reserves the right to reject any or all proposals submitted; and no representation is made hereby that any contract will be awarded pursuant to this Request for Proposal, or otherwise.
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assistance and documentation specifically referred to herein and shall not be responsible for any other cost of obligation of any kind which may be incurred by the proposing firm.
8. SUPPORTING DOCUMENTS
Exhibit A – RFP
Exhibit B – Cost Proposal – Bid Sheet (based on 2025 excursions) Docusign Envelope ID: 8B8BA28C-80C6-44C3-87EC-F67AABAAA90E
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DURHAMSCHOOLSERVICES.COM
2601 Navistar Drive • Lisle, IL 60532
CITY OF DIAMOND BAR
RFP #: Transportation (School Busses) for Day Camps Excursions DUE: February 28, 2025, 4PM
Paul Egger (714) 267-7936
Vice President, Charter
EXHIBIT "B"
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School Bus Transportation
Table of Contents
Table of Contents 1
Letter of Introduction 2
Cost for Services
Bid Form 3
Pricing Details 4
Contractor Information and Qualifications
Service Overview 7
Service Request Process / After-Hours 8
References 9
Company Overview (Experience) 10
Additional Information
Driver Hiring and Training 15
Safety 42
Equipment and Maintenance 64
W9 79
Insurance 80
Deviations/Exceptions for Consideration 81
Response Page 1
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2713 River Ave | Rosemead, CA 91770 | P: 714.267.7936 | [email protected] | durhamcharterservices.com FULL-SERVICE TRANSPORTATION y ROUTE OPTIMIZATION AND SCHEDULING y SPECIAL NEEDS EXPERTISE y CHARTER BUS SERVICE February 28, 2025
City of Diamond Bar
Attn: Andee Williams, Recreation Supervisor
RE: Transportation Services – City of Diamond bard – Day Camp Dear Andee Williams,
Durham School Services is pleased to submit the enclosed response for the City of Diamond Bar’s RFP for “Transportation Services – City of Diamond bard – Day Camp”. I am confident we are the right choice to provide your passengers with safe reliable transportation. My name is Paul Egger, I will be your point of contact for this proposal.
Paul Egger
Vice President, Charter
2713 River Ave
Rosemead, CA 91770
[email protected]
714.267.7936
We have over 100 years of experience, and we currently partner with more than 400 school districts and municipalities across the United States. Many municipalities and school districts throughout the country have found that contracting with Durham has enabled them to not only solve their transportation challenges, but to also control costs while maintaining the highest safety standards, service, and accountability.
Our customer retention rate is one of the highest in the school bus transportation industry and it didn’t happen by chance. We believe our personal attention to our partners’ needs, our commitment to safety and our customer service philosophy and practices are the reasons our clients are satisfied. Our proactive approach to superior customer service sets us apart from the rest. Thank you for the opportunity to continue our mutually beneficial partnership with you.
Respectfully,
Paul D. Egger
Vices President, Charter
Response Page 2
espectfully,
aul D. Egger
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Company Name
Address
Name & Title
Phone
Email
Week
Excusrions
WEEK 1 Main Event Bowling 5201 E Montclair Plaza Lane Montclair, CA 91763 6/3/2025 9:00am 3:30pmDeane Home Swim Club 1010 Overlook Ridge Rd, Diamond Bar, CA 91765 6/5/2025 12:30pm 4:30pmWEEK 2John's Incredible Pizza 5280 Arrow Hwy Montclair, CA 91763 6/10/2025 10:00am 2:30pmDeane Home Swim Club 1010 Overlook Ridge Rd, Diamond Bar, CA 91765 6/12/2025 12:30pm 4:30pmWEEK 3Urban Air Trampoline 1515 S Harbor Blvd, Ste 10, Fullerton, CA 92832 6/17/2025 8:00am 12:30pmDeane Home Swim Club 1010 Overlook Ridge Rd, Diamond Bar, CA 91765 6/19/2025 12:30pm 4:30pmWEEK 4Harkins 3070 Chino Hills Ave 91709 6/24/2025 11:30am 3:30pmDeane Home Swim Club 1010 Overlook Ridge Rd, Diamond Bar, CA 91765 6/26/2025 12:30pm 4:30pm CITY OF DIAMOND BAR: COST PROPOSAL - BID SHEET 2025
Excursion Address Date
Return Time
(Busses return to
Heritage)
Arrival Time (Busses
arrive @ Heritage)
Total Cost for (1)
Bus
Response Page
Durham School Services, LP2601 Navistar Dr., Bldg 5, Lisle IL 60532Paul Egger, Vice President, [email protected] $578.52$452.35
$484.66
$452.35$484.66$452.35$484.66$452.35
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WEEK 5
Infuzion Zone 4200 Chino Hills Parkway Suite 400, Chino Hills, CA 91709 7/1/2025 10:00am 3:30pmDeane Home Swim Club 1010 Overlook Ridge Rd, Diamond Bar, CA 91765 7/3/2025 12:30pm 4:30pmWEEK 6Lucky Art - Crayonology 5135 Holt Blvd, Montclair, CA 91763 7/8/2025 9:00am 2:00pmDeane Home Swim Club 1010 Overlook Ridge Rd, Diamond Bar, CA 91765 7/10/2025 12:30pm 4:30pmWEEK 7Sawdust Factory 1525 Howard Access Rd STE. F, Upland, CA 91786 7/15/2025 10:30am 3:30pmDeane Home Swim Club 1010 Overlook Ridge Rd, Diamond Bar, CA 91765 7/17/2025 12:30pm 4:30pmWEEK 8Discovery Cube 2500 N Main St, Santa Ana, CA 92705 7/22/2025 9:00am 3:30pmDeane Home Swim Club 1010 Overlook Ridge Rd, Diamond Bar, CA 91765 7/24/2025 12:30pm 4:30pmWEEK 9 Altitude Trampoline 533 W Arrow Highway, San Dimas, CA 91773 7/29/2025 8:00am 12:30pm Deane Home Swim Club 1010 Overlook Ridge Rd, Diamond Bar, CA 91765 7/31/2025 12:30pm 4:30pmVOLUNTEEN TRIPKnotts Berry Farm 8039 Beach Blvd, Buena Park, CA 90620 8/6/2025 9:00am 8:30pm**All buses will pick up from Heritage Park located at 2900 S. Brea Canyon Road, Diamond Bar, CA 91765*As summer gets closer, times will be confirmed. Some trip times may flucutate slightly, but they are pretty accurate as listed Response Page
$536.09$452.35
$510.37
$452.35$510.37$452.35$578.52$452.35$578.52$452.35$978.37 Docusign Envelope ID: 8B8BA28C-80C6-44C3-87EC-F67AABAAA90E
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Signature
DatePrinted NameTitleCompany Name
ACKNOWLEDGEMENT OF REVIEW
“I affirm that I have reviewed the Request for Proposal (RFP). I have completed the Cost Proposal - Bid Sheet to the best of my knowledge. I understand that all information submitted about this RFP may be subject to the provisions of the Public Records Act. The City shall have the right to terminate at any time any contract awarded to an RFP response that contains false information.”
ADDITIONAL DETAILS
Response Page
Please see attached Pricing Details.
2/28/2025
Paul Egger
Vice President, Charter
Durham School Services, LP
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School Bus Transportation
Pricing Details
Bus Type:
School Bus
Buses:
School Buses will be utilized.
School buses will accommodate up to 48 Adults sitting 2 per seat.
Smaller lift-equipped buses available upon request at booking.
All buses operated by licensed School Bus Drivers.
Additional Charges:
Cleaning beyond what is normal and customary, $75.00.
Biological cleanup as quoted.
Buses cancelled within five (5) business days: $200.00 per bus.
Late Booking/Change within (5) business days of trip, subject to a fee of $50.00 per bus.
Extension of time or significant change in destination may result in proportional rate adjustment.
Rates are based minimum duration of 4.5 live hours
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School Bus Transportation
Service Overview
Durham will utilize its centralized Charter Contact Center as a single point of contact for all requests in addition to any follow-up or back-office needs. This approach will facilitate streamlined communication between our organizations.
Durham School Services is committed to providing you with safe and reliable transportation for your students and passengers, we understand the importance of partnering with an experienced, dependable, and consistent transportation provider.
Durham School Services, L.P.
2713 River Ave
Rosemead, CA 91770
Response Page 7
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School Bus Transportation
After Hours Contact
Trip Request Procedures
After Hours Contact:
Should the need arise to contact a location after-hours, all trip confirmations contain the name of the Service Center operating the trip, and the location’s contact number.
Additionally, our Charter Center Manager, Britt Bogust, may be reached afterhours at 818-282-6198, or via e-mail at [email protected].
Trip Request Procedure:
All requests will be received by our Charter Contact Center where our dedicated customer service team will be your primary point of contact. For additional details please see Service Approach. To contact our dedicated charter center, please use one of the following methods:
Phone: 833-698-7474
E-mail: [email protected]
Web: NationalExpressCharter.com
Once a request is received, our team will confirm availability with our supporting locations. Once availability has been established, a trip confirmation will be provided, that will include the trip’s details. All contact from booking to billing will be provided by our dedicated center. The only time you would need to contact anyone else would be the day of the trip. On these days, we ask our customers to contact the operating location directly, to help expedite any requests, and minimize potential delays, or extra calls needed by the customer.
Response Page 8
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School Bus Transportation
References
City of Glendora
Summer Camp Transportation
Ramiro Valderrama
[email protected]
626-852-5204
City of Lakewood
Summer Camp Transportation
Jessica Johnson
[email protected]
562-924-1391
Ventura County Fairgrounds
Event Shuttle Bus Services
Heidi Ortiz
[email protected]
805-648-3376 x106
Response Page 9
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1 | Page
School Bus Transportation
Company Overview
Durham School Services can trace its history back to a three-bus company started in 1917 in the San Gabriel Valley of California, providing student transportation service to the Rosemead School District, a community we still serve today. In its early years, Durham concentrated in special education transportation. This specialization has helped us to nurture a unique commitment to quality service that remains throughout our company today.
Headquartered in Lisle, Illinois, Durham School Services is part of the school bus transportation division of National Express LLC (NELLC). National Express Group (NEG) is our parent company and is located in the United Kingdom.
Our Company’s Vision and Values
VISION
Our vision is to deliver service excellence to earn the partnership, loyalty and trust of our customers and
employees.
With combined resources, our organization operates more than 15,500 school buses, employs more than 19,500 people, and serves more than 400 school districts in 30 states and three provinces.
NELLC Corporate
Headquarters
Located in metro Chicago
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VALUES
Durham School Services is pleased to have the opportunity to partner with your district; we are committed to serve you safely and to provide the personal attention you need for successful transportation services. Our operations focus on our five core values:
Safety, Customer, People, Community and Excellence.
Safety
Safety Performance
No one takes safety more seriously than we
do; our goal is zero accidents. With
collaborative support from our employees, we
have created a safer atmosphere by
encouraging open discussions on safety
concerns and by hiring strong managers who
make sure employees have the appropriate
training and equipment to safely perform their
jobs.
Customers
Retention
Our customer retention rate is one of the
highest in the school bus transportation
industry; we’re proud to have maintained a
high level for the past several years. We
believe our personal attention to our district
partners’ needs, our commitment to safety,
and our customer service philosophy and
practices are just some of the reasons our
customers are so satisfied with us.
Exceptional Customer Service
Our vision is to earn the lifetime loyalty of each district by delivering safe, high quality, passenger transport services.
1 2
We will work closely with you and are always open to suggestions to ensure your program is the best it can be. Our goal is to deliver a smooth and seamless partnership between your district and Durham School Services.
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School Bus Transportation
Company Overview
People
We Are a People Business
From the students and passengers we
transport safely every day to our outstanding
team members making a difference in the
communities where we live and work, it’s all
about people.
Enjoy the Ride Program
We know how important our people are to the
success of our organization. Our employee
relations program, Enjoy the Ride, was
designed to acknowledge the effort and contribution employees make to our company every day.
Employee Diversity
Our company has a long history of employing a diverse workforce. Our focus is treating people with trust and respect and never tolerating discriminatory behavior. Through our equal employment opportunity policy and management training program, managers and supervisors are well versed in our zero tolerance nondiscrimination policies.
Community
Communications and Social
Media
POSITIVE DISTRICT RELATIONS
Our communications department works closely
with districts to publicize important news
affecting local school bus services. We are
responsive to newspaper, radio and television
media, and have a history of success at
improving the public image of school bus
transportation.
SUPPORTING YOUR DISTRICT’S EVENTS
We look forward to supporting your district’s community events and district projects.
Our community involvement includes donating buses, collecting goods for families in need and active participation in local charity events in your community. 3 4
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SOCIAL MEDIA
We understand the importance of social media and the expectation for company information to be available online and in real-time. We encourage district administrators, parents, employees and the community to join us to learn about job fairs, community events, awards and employee recognition programs.
Facebook: www.facebook.com/DurhamSchoolServices
LinkedIn: http://www.linkedin.com/company/durham-school-services Twitter: @DurhamSchoolSvc
YouTube: http://www.youtube.com/user/DurhamSchoolServices Instagram: https://instagram.com/durham_school_services/ Website: www.durhamschoolservices.com
Community Diversity
MINORITY BUSINESS ENTERPRISE PARTICIPATION
Our company is proud to support local minority-owned businesses and vendors. We will, in good faith, continue to support minority businesses within your community.
Excellence
As part of our commitment to excellence and
continuously increase our value offering to our
customers and employees, we have a
dedicated organization focused on driving
efficiencies throughout our organization,
embed best practices and sustain a culture of
innovation. Our management operating
system incorporates lean and six sigma
methodologies to constantly identify and
eliminate barriers to performance excellence
and empower our employees to provide the
best in class service to our customers.
Taking Maintenance Excellence to the Next Level
Maintenance technicians are a critical part of our mission to getting children to school safely, on time and ready to learn®. Providing safe student transportation starts with putting safe vehicles on the road. To foster excellence in its maintenance operations, we 5 Response Page 13
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School Bus Transportation
Company Overview
support our maintenance
professionals who work to achieve
master technician certification by the
National Institute for Automotive
Service Excellence (ASE), an
independent, non-profit organization
that works to improve the quality of
vehicle repair and service by testing
and certifying repair and service
professionals.
As we continue on the path to
excellence, our maintenance teams are
taking the extra steps towards becoming “the best of the best” by earning their ASE.
Individual maintenance technicians across our organization have put in the hard work and dedication to complete a series of rigorous tests, ranging from body systems and diesel engines to suspension and steering, to earn ASE master certification. In addition to earning master certification, their respective maintenance shops went even further to achieve ASE Blue Seal of Excellence – the ultimate recognition from ASE.At least 75 percent of technicians performing diagnosis and repairs at our customer service centers must be ASE certified in order to qualify for the ASE Blue Seal of Excellence Recognition Program. Each area of service offered in the maintenance shop must be covered by at least one ASE-certified technician.
Illinois Performance Excellence Center (ILPEx) for Commitment to Excellence
2016 AND 2015 BRONZE AWARDS
National Express LLC was selected for this award based
on our demonstrated commitment to excellence and our pursuit of continuous improvement. This recognition is especially meaningful as organizations can take many years to achieve this honor. In the beginning of November 2015, a team of assessors spent an entire week in our corporate headquarters and also visited our Aurora, Lake Villa and Carpentersville customer service centers, speaking to over 100 team members.
During the visit, the assessing team dug into the details of our business and assessed the extent to which we demonstrate excellence; our business was assessed using the Malcolm Baldrige Criteria for excellence.
The ILPEx assessment was a review of our organization’s continuous improvement efforts. This recognition not only confirms our improvement from 2011 to 2016 but validates the journey to excellence that we continue to travel.
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School Bus Transportation
Hiring, Training and
Retention
Employee Hiring
OUR STAFFING PHILOSOPHY AND WORK CULTURE
Durham School Services is not just another bus company. We differentiate ourselves by providing the best service to our customers while providing the best opportunities to our employees. Our approach is to treat both customers and employees as partners where we work to deliver on long-term commitments around goals, priorities and standards.
We know our employees are the key to our success, so we give them every opportunity to develop and leverage their strengths. We provide employees with the following:
Climate of trust and respect
Commitment to safety through employee screening, training, technology and corporate support
Open door policy
Professional job-related training
Competitive wages and benefits
Career growth path
You can tell the difference if you visit a Durham School Services customer service center. You will see how employees interact with one another, depend on each other as a team and respect the experience each has to offer. This dedication can be seen in the way our drivers dedicate time to children, to the community and to the special needs children they serve. Thousands of former school district employees, who now work for us, enjoy our special focus on serving our children and the community. You will see thorough attention to detail in every aspect of Through effective employee screening,
continuous training, the use of
prevention tools and communicating daily
safety messages to our employees, we
continually strive to improve our safety
performance.
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the job, from drivers who check the buses over just once more before beginning their routes to dispatchers who must make route adjustments at a moment’s notice.
PREFERENTIAL HIRING
We practice preferential hiring with existing school district employees. After the partnership with a district begins, we will hold a “Meet and Greet” for all current transportation employees. We know that a change in employers can be difficult and that the earlier we communicate with the affected staff, the better the transition is for everyone. Our objective for this meeting is to provide information about our company practices and to encourage open communication. We will explain the hiring process, what can be expected by employees, wages, benefits and operating policies. Time is allocated for questions and answers.
The next immediate step is to hold a hiring event for all drivers and monitors. At the hiring event, stations are set up for each part of the interview process.
Key stations are:
Welcome desk – Applicants sign-in and receive company literature.
Applications – Employee applications are completed along with other necessary forms. We verify accuracy of the required documentation and gather any other needed information.
Interview – All applicants will participate in a job-related interview with the general manager, safety director or other key personnel.
ESI Assessment – All applicants complete our employee safety inventory which assesses the applicant’s tendencies and attitudes towards safety.
Pre-employment screening – After a conditional offer of employment is provided, all applicants will be scheduled for necessary employment screenings which will include drug testing and physical examinations (required by company policy and DOT standards). Additional screenings may be required by the state including fingerprinting.
Check out – We verify all information is accurate, discuss next steps and answer any remaining questions.
From here, one of our project managers will assume responsibility for completion of the transition, ensuring that every task or item listed in the transition plan is completed on schedule.
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School Bus Transportation
Hiring, Training and
Retention
NEW HIRE AND FULL-TIME POSITIONS
Applicants who are interested in our full-time opportunities will complete an application and submit a resume that will be reviewed by the appropriate supervisor and recruiting team. Additional steps will include a behavioral-based interview and conditional offer of employment and completion of necessary background checks per company policy and state requirements. New hires are then placed into appropriate training and orientation sessions.
All screening and assessments comply with federal, state and local regulations.
RECRUITMENT
Driver Selection and Performance Criteria
We have expert driver recruiters to staff our operations at or above required levels at all times. Our recruiting professionals’ research market driven salaries from local and surrounding communities, including salaries from other industries which may compete for front line employees and uses this key information to ensure our salaries remain competitive in the market.
To ensure we are always properly
staffed, all locations have access to our
comprehensive online recruiting
toolkit named ADORE (Attract, Decide,
Onboard, Retain and Engage). This
toolkit includes templates, plans,
videos, marketing materials and best
practice samples of how to effectively
recruit our most important resource –
our Drivers.
Our corporate recruitment team will
partner with local operations staff to
develop a comprehensive staffing
campaign, including appropriate print and online advertising, promotions with local vendors, and various other techniques customized for your community.
Working closely with the local management team, we use a variety of recruitment techniques to attract employees from your local area:
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Community-based organizations including PTAs, churches, government agencies and local chamber of commerce groups
Print and radio advertising in local media
Advertisements at retail locations, community centers, retirement residences and veteran groups
Onsite advertisements at local customer service centers Unemployment offices and various job training programs
Direct mail to area households
DRIVER SELECTION
In support of our commitment to safety, we meet or exceed all required federal and state mandates for school bus transportation. The depth of our practice for checking employee criminal backgrounds, motor vehicle records and work history sets us apart from our competitors, both in the work environment we create and in the service we provide.
HIRING REQUIREMENTS AND POLICIES
We use an Applicant Tracking System (ATS) to hire all driver, monitor, maintenance and staff employees. Taleo allows us to drive a consistent hiring process that complies with all employment legislation. This ATS also allows us to evaluate our hiring effectiveness and provides us with key metrics to ensure we continually improve our overall recruiting efforts.
Each new candidate must go through our pre-employment qualification screening. We have high expectations for our employees and look for the best to serve your district. We use a third party vendor, HireRight, an industry-leading, hiring process management and compliance company, to ensure the background checks, drug testing, DOT checks, physicals, driving records and other mandated background information is thoroughly screened for the most qualified candidates.
Driver Qualifications
The following are qualifications for employment as a driver with our company:
At least 21 years old and have had a valid driver’s license for at least three years
Complete an employment application, including acceptable employment references
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School Bus Transportation
Hiring, Training and
Retention
Participate and successfully complete a structured, behavioral-based interview
Score acceptably on the employee safety inventory (ESI) Possess an acceptable motor vehicle report (MVR) (driving record abstract)
Submit to and pass a background check with no criminal convictions for sex, drug, violent offenses or
felonies
Complete a physical examination
Pass any additional state or locally
required driver qualification
checks (fingerprinting, child check
registries, etc.)
Successfully complete our
company’s driver training
program
Satisfactorily pass a behind-thewheel evaluation by designated evaluators
Secure a commercial driver’s
license with passenger
endorsement
Be properly licensed to operate a
school bus in the state of
employment
Bus Monitor Qualifications
The following are qualifications for employment as a bus monitor with us:
At least 18 years old
Complete an employment application, including acceptable employment references
Pass a pre-employment drug test and physical examination Complete our training program and obtain any applicable state training certifications
Pass a criminal background check
Satisfactorily demonstrate job competency through an in-bus evaluation by designated evaluators
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Medical Assessments
As a condition of hire, we require applicants for driving positions and non-driving safety-sensitive positions, e.g., mechanics and bus assistants, to undergo medical examinations to ensure they are physically fit for the job for which they have applied. At a minimum, medical assessments are given:
At the driver and monitor selection stage
Every two years for drivers
Annually for drivers over the age of 65 where state and local laws allow frequency of medical assessments to be based on age
Motor Vehicle Record Check
We review each applicant’s and employee’s current motor vehicle report. At a minimum, applicants and employees in driving positions must meet the following standards for driving records:
No driving while intoxicated or driving under the influence for at least 10 years
No homicide, manslaughter or assault arising out of the operation of a motor vehicle
No major violations within the past 36 months:
Failure to stop at the scene of an accident (hit and run) Driving while license is suspended or revoked
Possession of opened container of alcoholic beverages
Reckless driving
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School Bus Transportation
Hiring, Training and
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Speed contest, drag racing or
attempting to elude an officer of the
law
Speeding ticket for driving more than
15 miles per hour or more over the
posted limit
Annual Review of Driving
Record
Driving records for each employee who
drives a company vehicle must be obtained
and reviewed annually. Driving records may
be reviewed more frequently as required by
state law or contract. As part of the review,
the driving record is signed and dated by a
supervisor and the employee.
Drug and Alcohol Testing Programs
Our drug and alcohol testing program has been created to protect our customers, the public, and our employees. It mandates discipline up to and including termination. This program is intended to comply with all applicable state and federal regulations governing workplace anti-drug and alcohol abuse programs in the transportation industry.
Our third party vendor, HireRight, has assigned a medical review officer to perform employee drug and alcohol testing mandated by the U.S. Department of Transportation (DOT) in 49 CFR Part 40, “Procedures for Transportation Workplace Drug and Alcohol Testing Programs.” Drugs are prohibited in the workplace by “The Drug-Free Workplace Act,” located in 20 CFR Part 29.
Accordingly, there are two specific drug and alcohol testing procedures outlined in our company’s drug and alcohol prevention program; we include DOT procedures and company procedures. The DOT procedures apply to employees and job applicants in safety-sensitive job functions, including all drivers and other employees who may operate commercial motor vehicles or perform safety-sensitive functions.
We meet or exceed all
required state
mandates for school
bus transportation.
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Under the DOT procedures, testing will be conducted in the following instances:
Pre-employment
When a driver is involved in an accident that results in any of the following criteria:
¾ Fatality
¾ Bodily injury to any person who, as a result of the injury, immediately receives medical treatment away from the scene of the accident and our driver receives a moving violation citation within eight hours of the occurrence
¾ One or more vehicles incurring disabling damage as a result of the accident, requiring the vehicle to be transported away from the scene by a tow truck or other vehicle, and our driver receives a moving violation citation within eight hours of the occurrence Random testing. The DOT requires 50% of employees performing safetysensitive functions to be tested for drugs; and 10% tested for alcohol annually; we exceed this requirement by randomly testing 55% of all employees performing safety-sensitive functions for both drugs and alcohol annually
Any time there is reasonable suspicion of use
When an employee performing a safety-sensitive function returns from a drug and/or alcohol treatment program, in which the employee would also be subject to follow-up testing
If circumstances do not warrant testing under DOT procedures, then the company’s procedures will be used as the secondary standard. Under the company’s procedures, testing will be conducted in the following instances unless otherwise prohibited by state law:
Post-accident, for any employee involved in the following:
¾ Preventable street motor vehicle accident
¾ Preventable third-party injury
¾ Work-related injury or illness
¾ Any time there is suspicion of drug or alcohol use
When a supervisor, manager or company official questions an employee’s fitness-for-duty
When an employee returns to work after a leave of absence of 30 days or longer
When a safety-sensitive employee returns from a drug and/or alcohol treatment program, in which the employee would also be subject to follow-up testing
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School Bus Transportation
Hiring, Training and
Retention
Background Check Policy
We obtain criminal background checks, which may include fingerprinting, to comply with applicable state and federal laws, as well as company policy and district standards. An applicant will not be denied employment based solely on the grounds of a conviction or guilty plea for a criminal offense. The type of offense, the date of the offense, and the relevance of the criminal conviction/guilty plea to the position applied for may be considered in the employment decision. Before any background check is run, we require each applicant to complete and sign a disclosure and authorization form to give permission to check their criminal and driving records. Prior to being disqualified from employment, the applicant must be given a pre-adverse action letter which provides instruction on how to view the information contained in the criminal and driving record check.
Education Verification (All Non-Driving Positions)
Education is verified before an offer of employment is extended. For eligibility, all information must be verified with no discrepancies. A candidate will be considered ineligible if there is significant discrepancy in the major course of study or if the candidate did not complete the education component but reported it as being complete. Candidates are given the opportunity to provide records to prove attendance or completion.
Employment Verification (All Non-Driving Positions)
Prior employment is verified before an offer of employment is extended.
Verification is limited to the preceding three years of employment or three previous employers. For eligibility, all information must be verified with no discrepancies. A candidate will be considered ineligible if there is a significant discrepancy in the title or responsibility documented.
Employee Safety Inventory (ESI) Assessment
In addition, each driver applicant must successfully complete our employee safety inventory (ESI), an assessment tool that measures the employee’s attitude towards safety. Drivers who possess the proper attitudes toward safety and accident prevention will be less likely to engage in unsafe behaviors on the job.
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employee morale.
Perhaps the most important selection criteria are
the disposition and personality traits the candidate
demonstrates during the interview process. We
know people are the key to everything we do. We
encourage our interviewers to ask themselves,
“Would I feel comfortable letting this person drive
my children?” If the answer is “no,” the person is
not hired. Simply put, when you hire great people
and surround them with a positive culture, you
deliver excellent service. If the structured interview
does not indicate the person has the commitment
and desire to work with young people, they will not
be hired.
Hiring Disqualifications
An applicant may be disqualified based on the following criteria:
Unsatisfactory driving record or accident history
Convictions for sexual offenses of any nature (felony or misdemeanor) Convictions for drug possession, use, trafficking or manufacturing Convictions for assault or battery
A pattern of misdemeanor convictions
DUI within the past 10 years
Any felony conviction
Receives a “not recommended” result on the ESI assessment Failure to meet age and legal work authorization requirements An applicant is similarly rejected if he or she has a poor work history with previous employers or if he or she misrepresents information on the application.
Failure to pass the physical or pre-employment drug screen is also grounds for rejection.
State Laws
Where a state law specifically prohibits a component of the criminal background checks policy, that state law will be followed.
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School Bus Transportation
Hiring, Training and
Retention
NEW HIRE PAPERWORK
Every new applicant must complete new hire paperwork to be kept on file with our company. New hire paperwork complies with all federal, state and local mandates. New hire paperwork consists of, but is not limited to:
New hire form
Employee handbook acknowledgment
Corporate confidentiality and privacy policy
W-4 form
Corporate personal appearance policy
NELLC contact list
Form I-9 employment eligibility
Direct deposit
Information security policy
Recordkeeping
Each location is required to keep employee records on file per federal, state and local mandates. Employee records are kept confidential, released only to persons designated and authorized to view, compliant with all laws and regulations, and consistent with our policies. Active employees have the right to review information in their employee file in the presence of a supervisor or manager.
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ORIENTATION
A formal orientation program is held at all
locations and includes general information
about our company, opportunities for
development, key company guidelines
and the employee handbook. Supervisors
ensure that each new employee
participates in the program and receives
the necessary information and training to
acclimate to their new positions. During
the employee’s first 90 days on the job,
the supervisor will assess the employee’s
ability to get along with others,
punctuality, attendance and other
indicators of job success. During this time,
employees are encouraged to meet with
supervisors to set performance goals and
to discuss any questions or concerns.
Orientation Checklist
Supervisors are responsible for familiarizing new employees with their local work environment during the first few weeks on the job.
Company and Job Information
Company mission and values
Tour of work area, introduction to staff
Function of work group and of job, interdependence of job functions Explanation of responsibilities
Levels of supervision and management
Availability of supervisor for questions
Work habits (promptness, appearance, etc.)
Safety guidelines
Reporting accidents, work injuries or hazardous situations Internal and external customers
Equipment and supplies
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School Bus Transportation
Hiring, Training and
Retention
Guidelines and Procedures
Work schedule
Attendance and punctuality
guidelines
Business confidentiality
EEO guidelines
Harassment guidelines
Professional conduct guidelines
Meal and break periods
Drug and alcohol guidelines
Smoking rules
Use of telephone and personal
calls
Rules for parking personal and
company vehicles
Time reporting
Time off (holidays, vacations and sick leave)
Notifying supervisor of lateness or absence
Supervisor’s telephone number
Promotions and job posting
Personal appearance and uniforms
Safety equipment and guidelines
Location of entrances, elevators, restrooms, lounge or eating area, fire exit, storm shelter and facilities for disabled
Salary and Benefits
Method and frequency of pay, payroll periods and deductions Overtime
Benefit plans
Performance feedback and salary review process
LAW AND POLICY COMPLIANCE
Upon hire, each employee will be subjected to all federal and local laws, rules, regulations and requirements, as well as company policies and procedures outlined in our employee handbook. All employees are required to sign, acknowledge and conform to these rules.
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Compliance with All Applicable Laws
We will comply with all federal, state and local laws applicable to providing student transportation services for the district. This includes maintaining the requisite licenses, permits, certifications, ratings or other requirements for operation of the business.
Employee Training Programs
Our employee training programs prepare our employees to deliver the safest and most reliable service in the student transportation industry. Each department has specific training that focuses on the needs of both external and internal customers. Each employee is expected to pass all required instructional materials and to meet or exceed qualifications as outlined by local, state and federal regulations. Our customer service centers receive unmatched support from a team of safety and training professionals consisting of both region and corporate resources.
We offer new hire and continual training courses designed for:
Certified instructors
Drivers, monitors and dispatchers
Mechanics
Managers
New drivers must complete rigorous training courses that average 40-44 hours of classroom and behind-the-wheel training. Dispatchers and monitors are required to pass the driver training classroom curriculum, and if applicable, Our drivers are the
best trained in the
business.
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dispatchers will continue our behind-the-wheel training and CDL licensing for driver certification. Other training programs incorporate mandatory mechanic certification and also an incentive for ASE certification. We require all management personnel to attend our annual management training courses taught through our National Express University (NXU) program. Every employee is also required to participate in annual refresher training and to attend our safety meetings.
CERTIFIED INSTRUCTORS AND TRAIN-THETRAINER PROGRAM
We go to great lengths to ensure our own trainers are
certified and skilled to train. Area safety directors and driver trainers must complete a four-day S.T.A.R. (Safety Training Alleviates Risk) academy driver training course. Through this certification program, participants receive comprehensive training in adult learning styles, facilitation techniques, how to teach using STAR classroom and behind-the-wheel curriculum. To ensure application of learning, the participants take part in demonstrating newly acquired or enhanced skills in simulation activities in the classroom and with practicing key driving skills in a closed course. Each customer service center is equipped with the proper certified trainers who have passed this extensive trainthe-trainer course. Once certified the trainers are required to participate in recertification every three years. This ensures their skills are up-to-date with the latest in instructional techniques and offers continued one-on-one development of their competencies in training.
DRIVER, MONITOR AND DISPATCHER TRAINING
PROGRAM
We understand the key to providing safe transportation is to provide great employees. The right attitude, the best training, and most of all, possessing the highest standard of care for the students are critical success factors of our training. Our safety training program, S.T.A.R., has been developed specifically for us to ensure our customers are provided with the best skilled drivers and monitors. This program emphasizes current safety prevention tactics, proper bus inspections, student management and the extra attention our special needs Response Page 29
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riders deserve. Monitors are
required to participate in the
classroom training program
with emphasis on safety
basics, intersection, danger
zones and student
management. Since many
dispatchers began as drivers,
those who retain their CDL
license are also required to
participate in all driver
classroom and behind-thewheel curricula.
Classroom Training
Our classroom training is 20-30 hours of in-depth material to prepare our drivers and monitors for the safest driving practices. The delivery of the curriculum incorporates various instructional methods. We use lecture, digital video device courses, classroom discussions, simulations and assessments to assist with the understanding, retention and application of the training content.
Behind-the-Wheel Training
Our behind-the-wheel training course gives each driver the opportunity to apply classroom principles to real-life
situations in a controlled environment. Since we operate several different types of buses, every driver must be
familiar with the bus type and the location of all controls and gauges on the bus he or she will be operating. Drivers must also know where, emergency equipment and
We have more than 16 training
modules covering all aspects of
driver training.
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School Bus Transportation
Hiring, Training and
Retention
emergency exits are located on the bus and how to operate the devices. In addition, the driver must know seat belt operations, seat adjustments, lifts and tie-downs, types and locations of mirrors, and other specifics such as vandalock, glow plugs and choke.
Behind-the-wheel training ranges from 20-22 hours. Immediate feedback is provided to compliment or improve the driver’s skills during this time.
LLLC Defensive Driving™
LLLC driving principles educate drivers on how to avoid accidents and to always be prepared for any traffic situation. These principles consist of:
Look Ahead
Drivers are trained to look 15 seconds ahead of where the bus is at any given point in time. By always using the Look Ahead principle, drivers can identify potential hazards early enough to react and safely make adjustments.
Look Around
Drivers must take in the entire scene when driving. Drivers are taught to Look Around for other cars, pedestrians and fixed or moveable objects on or near the road, especially when making a turn.
Leave Room
Drivers learn to ideally Leave Room on all six sides of the bus – in the front, the rear, on each side of the bus, and above and below the bus. This will help to maintain and monitor the space in front of the bus by keeping an adequate following distance. Techniques are taught for tailgating vehicles, highway driving and low clearance overheads.
Communicate
Drivers are taught to use headlights, brake lights and turn signals to Communicate their intentions. Drivers must use signals before turning or changing lanes and to allow at least four flashes before taking any action.
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First-Aid Training
Our first-aid policy is communicated during driver training and is reinforced during safety meetings. When a medical situation arises, the driver must contact dispatch immediately so the emergency medical personnel can be contacted and dispatched to the scene. Each facility and bus is equipped with a bodily fluid disposal kit. This kit contains items such as latex gloves, eye shield/face mask, apron, powered absorbent material, scoop and scraper, disinfectant, paper towels and biohazard disposal bags with twist ties.
We have a policy for administering EpiPens® that includes additional training and parental sign-off. We offer this service as an option to customers who specifically request it and agree that the policy is right for its students. We will be happy to discuss our policy further upon interview or award.
Bus Safety and Student Management Training
One of the most important aspects of our training program is student behavior management. For the safety of all passengers and for any interaction we may have with the public, our drivers are trained to deal with problematic behavior that may put others at harm.
BUS SAFETY
We will instruct K-3 students on proper entry and exit of the bus, emergency evacuation techniques, and general school bus safety through live demonstrations, videos and educational materials. These fun, instructional games are also available on our website. Throughout the year, our education programs focus on safety around the bus “Danger Zone,” emergency evacuations, and safe riding procedures.
We are active participants in National School Bus Safety Week, held every October. We travel to various areas and teach children about school bus safety with the help of “Pride,” our labrador retriever mascot. We conduct 30-minute shows to educate students from kindergarten to the third grade. Our transportation professionals are also available to speak at classroom presentations or community organizations.
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School Bus Transportation
Hiring, Training and
Retention
PREPARING DRIVERS ON
PROPER STUDENT CONDUCT
AND CONTROL
Our goal is to safely and comfortably
transport students to and from
school, on time, and ready to learn.
We know this part of the day is
important to children, especially
young children, and that what
happens on the bus can make or
break the rest of the day.
Understanding the children and their needs helps drivers to handle situations which may arise on the school bus. Drivers are taught to be courteous and to always be in control. Drivers set school bus boundaries through initial authority recognition and by building relationships with students based on mutual respect.
Courtesy is Contagious
The power of a smile cannot be over emphasized. Drivers are trained to be welcoming and to acknowledge each child by name, to help set a positive tone for a comfortable school bus ride.
Dealing with Negative Behavior
Durham will follow the district’s discipline procedures, however if there is not a procedure in place, we recommend the following approach.
Our drivers are taught to never allow bullying, sarcasm, or put downs by other students. We will always follow your district’s policies for dealing with problematic issues, while following our own basic standards for a safe bus ride.
Our drivers are trained to be professional and to be positive at all times, never displaying negative behaviors or facial expressions. The same way courtesy is contagious, so is a negative demeanor.
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MY CHILD CHECK POLICY
Drivers and bus monitors must complete a
thorough check of the bus for children at the
end of each route and prior to leaving the bus
at any time. Failure to comply with this policy
will lead to disciplinary action; if a child is left
unattended, the driver and bus monitor (if
present) will be terminated.
Each driver and bus monitor sign a pledge
annually committing their responsibility to
safety by completing a thorough child check at
the end of each route and prior to leaving the
bus at any time.
We use Zonar®, which is equipped with child
check technology. Zonar® includes an RFID tag in
three locations of the bus to ensure drivers conduct
mandatory child checks at the end of each route.
SPECIAL NEEDS TRAINING PROGRAM
Our business is devoted to special needs transportation; today, we are recognized experts in this area. We hire people with the integrity, patience and sensitivity necessary to be a positive influence in the lives of children with special needs. Transporting students with special needs presents unique challenges to our drivers; we have developed a customized training curriculum for these drivers. All drivers and aides who provide transportation for special education students must first complete our regular training program before beginning the special needs program.
The seven DVD training program includes:
Legislation overview
Transportation challenges
Types of special needs
Lifts and mobility devices
Securement
Emergency evacuations
Balancing needs
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School Bus Transportation
Hiring, Training and
Retention
The training covers the logistics of student transportation and also focuses heavily on behavior management and the reasons behind the behavior. In one activity, each trainee sits in a wheelchair while it is put on the lift and transported. Exercises like this help drivers to put themselves in the place of the children they serve, experiencing the world from the perspective of a child with special needs. Additional classes on working with visually impaired, deaf, autistic, and wheelchair-bound students are available as required by student needs.
Special needs drivers can also meet with each child’s parents before school starts to ensure they have adequate insight into the individual needs of each child.
Classroom Training Objectives
After completing the classroom portion of this program, drivers and aides will have an understanding of the following:
Rights of special education students
Special education student characteristics
Special education student management techniques
Behavior patterns of special education students
Procedures for special education student drop-off
Ambulatory special education student procedures
Procedures for transporting students using wheelchairs
Securement procedures for student equipment
Emergency procedures
We view transportation as an important
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educational program; learning about
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to provide service at the highest levels
possible.
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Practical Training Objectives
Before transporting special needs students, drivers and aides must have handson, practical experience in the following areas:
Ambulatory loading, securement and unloading
Securing student equipment
Wheelchair loading, securement and unloading
Emergency evacuation
This program takes three hours to complete,
including classroom instruction, practical
training and completion of the written exam.
Driver Evaluations
All drivers and participating dispatchers undergo
a behind-the-wheel evaluation at least once per
school year and if involved in a motor vehicle
accident. Drivers are given the opportunity to
discuss their evaluations with the training
supervisor or general manager. If warranted by
the evaluation, retraining is assigned and
conducted.
In-Service Training
In order to remain qualified as one of our school bus drivers, all drivers must participate in at least 10 hours of in-service training per school year. This can be accomplished through attending mandatory safety meetings, special driver seminars and workshops.
Topics include:
Enhanced familiarization with school district
Pre- and post-trip inspections
Fire extinguisher instruction and demonstration
Breakdown procedures
Evacuation procedures
Defensive driving techniques
Accident procedures
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School Bus Transportation
Hiring, Training and
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Operation lifesaver (railroad crossing procedures)
Mirror use, backing and turning point set-up
Student management
Student safety awareness
Winter driving techniques
Safety competition practice (classroom and behind-the-wheel) Post-accident retraining
Rules and regulations for loading/unloading
MANAGER TRAINING AND DEVELOPMENT
National Express University (NXU)
In 2014, we invested in a learning management system (LMS) which houses and tracks important training curriculums in the areas of leadership, compliance, safety and technical training for all our full-time staff members.
In 1994, we became one of the first school bus transportation companies to implement a formal management training program. This training program consists of several phases. First, new general managers at each location participate in a comprehensive six month GM onboarding orientation session.
Second, each year, we provide an annual in-person regional training forum that includes all management and supervisory staff. Third, for newly selected site supervisors (on the job between 30 to 120 days), we require participation in an onsite four day manager orientation. This session includes discussions and training topics that vary from orientation to operational duties, such as customer service, software applications, COMPASS - our proprietary dispatch and payroll platform, and recordkeeping. Through presentations, scenarios, activities, testing, peer learning, focus group discussions and homework assignments, managers learn the tools and resources needed to deliver the level of service we promise to our customers. Finally, there is an online suite of courses compiled specifically for our first line supervisors called front line leadership, which provides overall leadership theory to new leaders.
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This learning event meets the core needs of new leaders with a focus on four key areas:
Culture – Aligning customer service center operational behaviors and actions to our vision and values and our mission of getting students to school safely, on time and ready to learn®.
Organization - Showcasing the company’s structure from the local customer service center level to support from our corporate headquarters.
Results – Articulating and defining the company’s targets and goals for managers to integrate strategic planning into how they make decisions as it relates to their overall management of customer service center operations.
Excellence – Committing to making service and processes better throughout the company.
Online Performance and Learning System (OPAL)
OPAL is our company’s 24-hour virtual coach and provides immediate answers to a manager’s day-to-day challenges and guidance for long-term leadership development. In 90 seconds, managers can search OPAL to get best practices, tools and tips on how to manage over 500 leadership challenges.
In OPAL, managers can learn how to:
Manage a conflict at his/her local CSC
Give effective feedback and coaching
Conduct a performance improvement meeting with an employee Create an individual development plan
Build or rebuild team/personal trust with others
Build a highly effective team
Continual training for our
management staff is just as
important as any other training.
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School Bus Transportation
Hiring, Training and
Retention
Manage time better
Easily make improvements to any process
Become better organized
Improve verbal and written communication skills
Manage hundreds of other leadership and management challenges All this and more can easily be found in OPAL. OPAL is a free 24-hour support tool/resource for all managers and leaders in our organization.
Employee Retention
Durham’s total compensation program has been
designed to retain the current driver workforce and
to attract prospective employees. We offer
competitive driver wages, health, dental and a 401(k)
plan. We also believe in developing our employees to
grow with our organization. We also believe in
recognizing our employees who go above and
beyond their job duties with Enjoy the
Ride, a program that rewards those
individuals for outstanding
performance.
BENEFIT PLANS
Full-Time Employees
Plan
Durham School Services provides
company contributions toward medical insurance through BlueCross BlueShield (BCBS). There is a choice of three PPO plans offering in-network and out-ofnetwork benefits; one of which is a High Deductible Health Plan (HDHP) offering that includes a Health Savings Account. Employees have copays for office visits and prescriptions, and pay deductibles and coinsurance for hospital services for the non-HDHP plan offerings. The HDHP Plan requires that employees meet the deductible before the plan pays and copays are only for prescriptions, everything else is paid by coinsurance. Dental and vision insurance is available for purchase.
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Additional benefits include:
Company-paid basic life and accidental death and dismemberment Company-paid long-term disability insurance
Company-paid employee assistance program
Tuition reimbursement program
Voluntary short-term disability insurance
Voluntary life insurance for employee, spouse and dependents Voluntary group legal plan
Flexible spending accounts available for participation
Paid vacation
Paid sick time
Paid holidays
Retirement plan – matching 401(k) retirement savings plan (with company match of up to 4%) vested immediately
Part-Time Employees Plan
Medical Coverage
Drivers and monitors have the option of the below:
Kemper MEC – This plan provides preventive and wellness benefits that satisfy the individual mandate under the health care reform law.
Kemper Buy Up – Includes the KBA MEC plan plus a limited indemnity benefit plan. The plan reimburses a set amount per service. Once the employee reaches the maximums, no additional benefits are paid for the plan year. The KBA Buy Up plan also includes a limited prescription benefit.
Kemper Stand-Alone Rx
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School Bus Transportation
Hiring, Training and
Retention
Additional Benefits Provided to Part-Time Drivers and
Monitors
Retirement plan – matching 401(k) retirement savings plan (with a company match of up to 4%) vested immediately
Company-paid life insurance
Company-paid employee assistance program
Tuition reimbursement program
Dental and vision insurance are available for purchase
Group legal plan available for purchase
Paid physicals, drug screens and alcohol screens
Outside charter work opportunity, where Durham owns the fleet, for drivers for other contracts and non-school district customers, such as day care centers, churches, summer camps, etc.
ENJOY THE RIDE PROGRAM
Our company strives to create an engaged workforce where employees enjoy their jobs and feel appreciated for what they do. The Enjoy the Ride program was built around our company’s vision and values and is designed to recognize safety and excellence, develop our people, celebrate years of service to our customers and encourage involvement in the community. The Enjoy the Ride program drives engagement and retention for all employees.
EMPLOYEE DISCOUNTS
PerkSpot
PerkSpot is an online program that allows employees to find discounts and rebates on goods and services from many of the best known brand names in the U.S. and Canada. The PerkSpot site is updated daily with new deals and discounts on clothing, home furnishings, jewelry, cell phones, travel and vacation packages, and more. Discounts may range from 5% to 50% off retail value.
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School Bus Transportation
Safety
Our Safety Culture
There is nothing more important to us than safety, one of our core values. Our safety statistics are the result of a rigorous safety culture. Through effective employee screening, continuous training, the use of prevention tools and communicating daily safety messages to our employees, we continually strive to improve our safety performance.
An effective safety program must encompass all aspects of transportation, including operations, training, maintenance, and administration, while remaining focused on people, students, employees and the public. Our number one responsibility is to protect against harm and to give our customers the confidence that we will provide safe and reliable service every day. Our combined safety and training programs are the tools and resources we use to provide continual safe and efficient operations.
Our safety program components are as follows:
Employee screening
¾ Drug and alcohol testing
¾ Physical
¾ Background check
¾ Fingerprinting (as required by state)
¾ Motor vehicle report
Employee safety inventory (ESI) assessment
Tools and technology
¾ Electronic child check
¾ Global positioning satellite (GPS)
¾ Electronic vehicle inspections
Nothing is more
important than student
safety.
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¾ Interior systems
¾ Student tracking
Training
¾ Onboarding
¾ Ongoing driver, monitor and technician training
Driving Out Harm 12-step program
OSHA compliance
Self-audits
National affiliations
Emergency evacuations
OUR PREVENTION TOOLS AND TRAINING
We use prevention tools, strategy technology, and extensive training on accident and incident prevention to help develop the right employee behaviors.
Electronic Child Check
Drivers and bus monitors must complete a thorough check for sleeping children on the bus at the end of each route and prior to leaving the bus at any time. Each driver and monitor must sign a pledge committing to this responsibility. Failure to comply with this policy will lead to disciplinary action; if a child is left unattended, the driver and bus monitor (if present) will be terminated.
To ensure compliance with this
policy, our buses are equipped
with Child Check-Mate, an
electronic child check system
from Zonar® that includes an
RFID tag in three locations
inside the bus to certify that
drivers conduct mandatory
child checks at the end of each
route. If the check is not
completed, the lights and horn
on the bus are activated as an alert.
Our child check policy and the use of
Zonar® helped discover 222 sleeping
children last school year.
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GPS
GPS technology provides real time tracking of bus location, direction, and speed.
It captures any travel variances from the planned route to actual, while storing the data for review. In addition, GPS systems track idling and provide reports such as on time performance and excessive speed. With near real-time information readily available, we are able to locate buses, re-route or guide around road conditions, and provide solutions to other issues that may arise.
EVIR System
By law, each driver must complete a safety inspection, or daily pre-trip, before leaving the yard. Using our electronic vehicle inspection report (EVIR) system, drivers are required to inspect the 13 check zones for any deficiencies the bus may have. The EVIR system records the inspection results and transmits the information to the maintenance shop for appropriate action.
Prevention Training
LLLC Defensive Driving™
The LLLC (Look ahead, Look around, Leave room, Communicate) defensive driving principles are tools drivers learn to avoid accidents and to be prepared for various traffic situations. These principles help to maintain a safe amount of room around the vehicle, improve visibility and provide extra time to make decisions while driving.
Student Management Training and Bus Safety Training
Some of the most important aspects of our training program are student behavior management and student safety training. For the safety of all passengers and any interaction we may have with the public, our drivers are trained to deal with problematic behavior that may put others at harm. We offer safety training for students including the bus’ “Danger Zone,” emergency evacuations and safe riding procedures.
Please refer to our employee training section of our Hiring, Training and Retention tab for further details on our bus safety and student discipline principles.
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OUR COMPANY’S DRIVING OUT HARM PROGRAM
Driving Out Harm is our principal safety program. It aims to educate all employees on how important it is to drive out all risks of harm to our customers, employees and others affected by our business. We are all leaders in safety at Durham and have personal responsibility for safety in the workforce and safety on the roads. Through our 12 Global
Standards, we identify all national and
local requirements, appropriate levels
of management and supervision, and
expect all levels of personnel to
manage our health and safety policies.
We feel confident that our program is
a significant distinction from all other
school bus providers and is an ideal fit
for your district’s expectations.
1 Competence and Fitness of Bus Drivers
We believe the most important risk control is the competence of our drivers.
Our minimum standards include:
Driver selection and recruitment qualifications
Core skills training
Competence assessment
Physical capabilities and drug and alcohol testing
Refresher training
Monitoring
Defensive driving
Pre- and post-trip inspections and recordkeeping
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2 Competence and Fitness of Maintenance
Staff
Our maintenance personnel also play a critical role in the safety of our operations.
Our minimum standards include:
Selection and recruitment for high performing maintenance personnel
Maintaining work competence through training and
management
Maintaining physical fitness to safely perform the job
Identifying activities which have potential to affect safety Recordkeeping
3 Competence and Fitness of Other Staff
Personnel
All managers and supervisors have a role in leading safety, as well as a personal responsibility to act and work safely.
Minimum requirements for management and other supervisor personnel include:
Hiring and placement
Training
Competence management
Physical fitness to perform minimum duties
Recordkeeping
DRIVING OUT HARM: EMPLOYEE’S GOLDEN RULES
We believe each staff member is a leader in safety regardless of title. Managers are responsible for reminding staff of the rules that have the most important impact on risk control associated with their roles in company and personal safety.
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Separate rules have been assigned to drivers, maintenance staff and operations staff. Each employee is given a pledge card of their Golden Rules.
This program:
Aims to ensure that safety is always front of mind so that we achieve a safety record which is best in class among transport operators.
Our aim is to drive out all risks of harm to our customers, our colleagues and others affected by our business.
4 Drugs and Alcohol
Our drug and alcohol standard requires screening personnel in safety sensitive positions up to, and including senior management.
Every employee is tested prior to employment, following incidents or accidents, and we also conduct DOT random drug screens.
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Safety
5 Safety of Vehicles – Buses
Maintenance and procurement personnel are responsible for all vehicle specification standards and safety requirements.
Maintenance policies require compliance with all manufacturers’ specifications and other federal, state or local standards. Safety requirements also include route risk or emergency procedures associated with any danger that may cause harm to students, drivers and monitors, and any member of the public with who we may be in contact.
MAINTENANCE OEM STANDARDS
We use well-known, qualified original equipment manufacturer (“OEM”) vendors whose industry standards surpass many federal, state and local regulations. We work with OEM vendors such as Bridgestone, Goodyear, Interstate Battery and ArvinMeritor for our parts inventory, ensuring that we use the very best equipment for our vehicles.
EMERGENCY ACTION PLAN AND INCLEMENT WEATHER
The emergency action plan is designed to ensure employee safety from security threats, fires, natural disasters and other emergencies. Our safety response guide is used as a reference for local management to address these types of emergencies. Each location is responsible for completing an emergency action plan training guide to address situations specific to their location.
Examples of location plans may include:
Fire
Bloodborne pathogens
Mechanical breakdowns
Bomb threats
Crime in progress
Inclement weather
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6 Safety of Premises (Workplace)
Our employees, visitors and contractors have the right to work in a safe and well-managed environment. All potential hazards must be identified, recorded and risk controls implemented to eliminate or reduce risk.
We require monthly facility inspections and risk assessments are made for:
Design layout and modifications to premises
Fire safety equipment
Exit routes
Working at heights
Slips, trips and falls
Fuel storage and other hazardous materials
Personal protective equipment (PPE)
Safety inspections
DESIGN, LAYOUT AND MODIFICATION OF PREMISES
The following risks must be assessed, recorded and inspected for our premises.
Pedestrians and vehicles must be segregated using
designated walking routes. This includes the use of one-way systems, minimizing reversing moves, and design of parking arrangements such that people and vehicles are segregated where possible.
Operational areas must be visibly designated with signs.
Walkways must be marked and used within all operational areas and kept clear of tripping or slipping hazards.
Maintenance areas must be clearly designated with signs.
All low ceilings, beams and objects must be visibly marked.
Fire exits must be clearly marked, safe and hazard free exit routes must exist, and fire safety equipment must be
located in a suitable place.
TOOL AND EQUIPMENT MAINTENANCE
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properly inspected, maintained, not altered or modified in any way, and kept in good repair. To ensure safe use of hand tools, our employees are trained to never use a defective tool, to inspect all tools prior to use, and to ensure defective tools are repaired or discarded. Air, gasoline or electric power tools require skill and the operators’ complete attention, even when they are in good condition.
STORAGE AND HANDLING OF HAZARDOUS SUBSTANCES
Risks associated with the storage and handling of all
hazardous substances must be carefully controlled. This applies to all of our premises – maintenance shops, parking lots and office buildings. The control of such substances is subject to federal and state regulations; compliance is mandatory. Hazardous substances can be solids, liquids, gases, fumes or dust that can cause harm to people;
including substances that are flammable, explosive,
corrosive, toxic or that can otherwise cause ill health or harm.
Examples of hazardous substances we monitor are:
Fuel (diesel, petrol, LPG)
Acetylene cylinders
Oil and other lubricants
Glues, inks and detergents
Cleaning products (bleach, toilet cleaner and polishes) Dirty water (e.g., in pits and drains)
Paints and varnishes
Fumes from engines
Fumes from welding
Dust from cutting
The following procedure for storage and use of hazardous substances must be followed: identify hazardous substances, identify the tasks that use these substances and how employees might be exposed to hazards from them, reduce potential exposure, and check and maintain hazardous substances.
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HAZARD COMMUNICATION PROGRAM (HAZCOM)
Our hazard communication program complies with OSHA’s five key elements:
Hazardous material inventory – Maintaining a list of all hazardous materials on hand.
Safety data sheets (SDS) – SDS collected and maintained for all hazardous substances used or stored at the facility.
Labeling –Labeling hazardous materials in order to identify the material and warn of its potential hazard to employees.
Training – Training employees to identify and work safely with hazardous materials.
Written program – A written program developed
encompassing all of the items noted above.
7 Risk Assessment
Risk assessments are an essential part of how we manage safety in all of our activities; it allows us to understand the potential for harm arising from these activities and to plan and implement effective controls to minimize harm to all employees, passengers and members of the public.
ROUTE RISK ASSESSMENT
Route risk assessments are designed to identify locations on the route where particular hazards exist, or specific times where hazards may be more likely to arise. The risks identified on this assessment are used to implement risk reduction controls. 8 Personal Protective Equipment (PPE)
All employees are required to be equipped with PPE, including eye protection, ear plugs, protective clothing and high visibility vests to be worn in assigned areas (designated by posted signs).
HIGH VISIBILITY APPAREL
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of high visibility clothing in an effort to protect our employees and visitors.
9 Accident and Incident Investigation
Reporting of accidents and incidents and an effective investigation process are vital to determine the causes and to identify controls to prevent recurrence. We are staffed with professionals who conduct investigations, reporting, data analysis and recordkeeping.
ACCIDENT AND INCIDENT REPORTING
Timely and accurate reporting of all accidents and incidents is critical. Reports contain structured and completed information for each accident to allow comparisons, metrics and identification of trends during the review process. Compliance with relevant legal requirements for accident and incident reporting to external bodies, e.g., regulators, insurers, etc. is mandatory.
ACCIDENT AND INCIDENT INVESTIGATION
Our effective accident or incident investigations follow a defined process and are led by our experienced safety and legal/risk management team. If a major accident or incident occurs, we comply with statutory regulations that require a formal investigation.
ALLOCATION OF ACCIDENT INVESTIGATION RESOURCES
The legal/risk management department will direct whether the following resources will be dispatched for investigation, depending on federal, state and local regulations in conjunction with our own accident investigation level procedures.
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Senior management may go to the scene to provide moral
support to staff and customers.
The local area director of safety may be present to review the employee file, oversee the local investigation and
determine if safety guidelines were followed.
The maintenance department may review records on the
vehicle to determine if the vehicle was in good mechanical condition.
Legal counsel may be consulted.
Claim vendors may be notified to dispatch adjusters,
engineers, or contractors to the scene to assess damage.
REVIEW OF INVESTIGATION REPORT
Each investigation report must be reviewed by a local supervisor at the customer service center who has not been involved in conducting the investigation. This review process includes checking recommendations are made, dealing with the underlying causes of the accident, following the requirements outlined above, and production of action plans outlining the execution of the recommendations including timescales for execution and resource allocation.
ACCIDENT LOG AND INCIDENT METRICS
A thorough process for implementing recommendations is
critical to help prevent reoccurrences. Once the accident or incident has been reported and investigated,
recommendations are made and recorded on the safety
action log used to track actions to address the
recommendations. Incident metrics provide a means of
detecting trends or hazards which may otherwise go
unnoticed. Reviewing these metrics helps us to address
safety issues and to develop more precise risk assessments and appropriate controls.
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School Bus Transportation
Safety
10 Incident Response and Management
We understand that an effective response to an incident is critical to the safety of all persons involved and to the prevention of further harm. Our incident management teams are prepared to control the situation and to immediately establish safe conditions, communication and support.
ACCIDENT RESPONSE AND PROCEDURES
It is our goal to have a unified and consistent approach to accident response and procedures. Accident response procedures begin immediately with a report to dispatch to notify all appropriate parties according to the severity of the accident. In the case of minor or major injuries, or if children are on board, immediate notification to the authorities will occur.
Employees are also required to contact our crisis hotline as part of the reporting process so that we can troubleshoot any situation and ensure that the proper response plan is crafted and executed.
In addition, each employee is trained to report the incident to our insurance and claims administrator within 24 hours of occurrence.
Sedgwick, our third party administrator, manages auto and general liability claims and workman’s compensation, working closely with our legal/risk and safety departments to ensure that claims are effectively managed.
ACCIDENT PROCEDURES
Our bus drivers are trained in this procedure for accidents, never leaving the bus unattended.
Do not move the vehicle until directed to do so by the
authorities
Contact dispatch with the following information:
Bus and route number
Location of accident
License of other vehicle (if applicable)
Whether passengers are on board, and if so, notify state and local police
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Description of injuries and whether medical attention is required
Number of students on board
Whether or not emergency vehicles are needed
Gather the required information for the accident report card, including:
Name, address, and driver’s license number of other drivers involved
Insurance company name and policy number
Name of investigating officer and agency
Distribute courtesy witness cards to any potential witnesses Refer all insurance coverage questions to risk management Assist law enforcement officials as necessary
At the return to the customer service center, give a
complete report to the supervisor
In accordance with all local laws and company policy, the local manager/supervisor must arrange for the
administration of a drug and alcohol test on the vehicle driver.
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School Bus Transportation
Safety
11 Safety Audit and Management Checks
All areas of our business are subject to safety auditing and management checks. Safety audits are completed by area directors of safety; results are then analyzed and recorded by our local teams and local safety committee.
SAFETY AUDITING
Our audits give us the assurance that standards for safety are delivered according to requirements, and that the requirements are effective and appropriate. Auditing provides a basis for updating our safety management requirements to reduce risks in our business. Where there are unsafe or potentially unsafe working practices or conditions, these checks provide an excellent means for taking immediate corrective action to reduce risk. Management checks are mandated at all levels, providing a key component of safety performance monitoring in all locations.
SCOPE AND APPLICATION OF REQUIREMENTS
Our standard establishes minimum requirements to be applied at our locations to ensure safety audits and management checks are undertaken in a consistent, rigorous, and effective manner. Audit and management checks in this standard cover activities carried out by our employees and our contractors, and include three tiers of audit:
Management checks – Regular checks carried out by
management to ensure day-to-day activities are being
conducted safely and in accordance with standards,
policies, working instructions and procedures.
Internal audits – Conducted in each customer service
center by functionally independent auditors, e.g., area director of safety to check compliance with implementation of standards and policies.
External audits – Commissioned to provide an independent review of the implementation and effectiveness of safety management policies. Audit reports are provided to us for review.
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12 Safety Validation of Change
We recognize that changes to your district’s transportation services may introduce or increase safety risks if not carefully managed.
Managing risks associated with change involves determining the level of safety required, any change process that may need to be implemented and auditing for control.
OUR SAFETY COMMITTEE
Each company facility will have an established safety committee – typically six members including a member of the driver management staff, a maintenance supervisor and a minimum of four drivers. Members meet monthly and when needed to review accidents or injuries in a timely manner. Safety assessment and auditing discussions will be kept on file at the facility for review by the area director of safety and area management. The safety committee assesses and audits accidents and injuries by:
Detecting and eliminating unsafe conditions, practices, procedures and policies
Reviewing all motor vehicle accidents, determining cause and recommending prevention measures with the direction and assistance of SVP Safety and legal counsel if deemed necessary
Reviewing all employee work-related injuries or illnesses, determining cause and recommending prevention measures
Conducting regular safety inspections of the facility
Identifying physical hazards in the service area
Promoting safety awareness
Acting as role models through strict adherence to company safety policies and procedures
Assisting the local management staff with the facility safety communication program
Soliciting feedback and suggestions from employees and making recommendations to management on safety and training issues Recommending safety incentive programs
Recognizing safety accomplishments
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School Bus Transportation
Safety
Safety Committee Training
The area director of safety assists with instruction. Training topics may include:
Determining accident/injury root cause
Safety incentive programs
Safety communication programs
Facility safety inspections
Hazard identification and correction
Safety policies and procedures
Group dynamics
OCCUPATIONAL SAFETY AND HEALTH ACT
COMPLIANCE (OSHA)
Per OSHA requirements, we provide our employees with a workplace free of recognized hazards that have the possibility of causing an injury. We are committed to providing a safe work environment and to complying with all governmental safety regulations. Our safety programs and efforts comply with the following OSHA requirements:
Provide well maintained tools and equipment, including personal protective equipment.
Provide training on hazardous communications, bloodborne pathogens, lock out tag out, accident investigation, safety committee development, etc.
Maintain proper documentation of training to ensure training is current and provided on a regular basis.
Conduct regular workplace safety inspections to identify potential hazards and to develop corresponding action plans to remedy any issues.
Report within eight hours to OSHA any accident that results in a fatality or within 24 hours the hospitalization of one or more employees.
Maintain an OSHA 300 log at each customer service center, updating as needed. Post the log in each customer service center according to required timelines.
Each customer service center will post the OSHA poster that informs employees of their rights and responsibilities, and ensure that employees are knowledgeable in communicating safety issues to local management so they can be corrected in a timely fashion.
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In addition, our team of area safety directors and corporate safety staff analyze all injuries to develop safety programs in various areas including slip, trip, and fall prevention and safe body mechanics.
AREA AND CORPORATE SUPPORT
Certified Safety and Health Management (CSHM)
Credentials
All of our area safety directors have or are in process of receiving the Certified Safety and Health Management (CSHM) certification, the only “safety management” designation that is fully accredited by the Council of Engineering and Scientific Specialty Board. The CSHM certification is by the Institute for Safety and Health Management (ISHM), founded by the National Safety Management Society as the credentialing organization to establish professional standards.
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School Bus Transportation
Safety
Employee and Management’s Shared Safety
Responsibility
Our employees have the responsibility to ensure their environment is safe for themselves and for the safety of the children they transport; we take injury prevention very seriously. We give a
thorough training program for new
employees along with ongoing
training through monthly safety
meetings. We maintain each
employee’s focus on safety through
posters, daily safety messages and
contests.
Cooperative Effort
We preserve and improve our safety
record through a cooperative effort
between supervisors and
employees, and between colleagues
at all levels to contribute to safe
working conditions and accidentfree performance. Our area safety directors and corporate safety staff
meet monthly to review trends,
discuss initiatives, and provide
training and share ideas and best
practices between customer service
centers throughout the organization.
Our safety professionals provide
support for each customer service
center in the following areas:
Training and developing
managers and supervisors
Promoting safety and developing company programs
Conducting a bi-annual safety audit
Improving loss prevention by minimizing risk
Safety is one of our five core
values and everyone who
works for us will know what is
expected of them.
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We routinely hold company-wide safety conferences. This event allows our general managers to interact with area and corporate support staff and to set safety expectations for the following school year. Breakout sessions are held to provide guidance on safety initiatives and reporting requirements.
Safety meetings provide important information such as reviews of accidents, outlining steps to prevent future accidents of the same type, recognition of safe drivers, suggestions for promoting safety and identification of potential safety hazards. Attendance is mandatory; attendance at a make-up session is required for any missed meetings. Unexcused absences may result in corrective action including termination.
Safety Inspections
Planned inspections assess implementation of safe arrangements on new or current premises by confirming that hazards have not changed, specified control measures are in place, there are no changes in the environment which could adversely impact on risk and any unsafe acts.
Internal Inspections
We have developed a comprehensive inspection program requiring each customer service center to conduct a monthly internal inspection; results are documented on a facility safety inspection form and corrective action plans are developed to address deficiencies.
Risk and Safety Management Inspections
Safety inspections will be conducted monthly by location management and at biannually, by any member of safety management team. These inspections may also be conducted by outside consultants or business partner vendors with prior notification and authorization by risk and safety management. All safety inspections are in compliance with DOT, OSHA and state school bus regulations, along with our own policies at each operating location. In addition, we conduct an annual review of all school bus legislative requirements to ensure we meet all state laws, rules and regulations in each state of operations.
Executive Team Safety Tours
Members of our executive team visit customer service centers with the purpose of discussing safety initiatives and performance. These visits are informal, Response Page 61
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School Bus Transportation
Safety
providing an opportunity for the local safety team to have an open dialogue with our executive team members about safety at each of our locations.
Inspection Reports
Inspections are recorded on the facility safety inspection form, including date completed, name, location, and activities inspected. The location manager maintains records of inspection schedules, checklists, reports, and monitoring of corrective actions from the initial report to the final completion for audit purposes. Inspection records are kept on file for two years.
NATIONAL SAFETY DEPARTMENTS AND
ADMINISTRATION PARTNERS AND ASSOCIATIONS
We continuously follow new safety initiatives, government safety training seminars, and national safety groups. Below are a few organizations with whom we are proud to be associated:
U.S. Department of Transportation
Federal Motor Carrier Safety Administration (FMCSA)
Occupational Safety and Health Administration (OSHA)
National Safety Council
National Association of Pupil Transportation (NAPT)
American School Bus Council (ASBC)
National Student Transportation Association (NSTA)
EMERGENCY EVACUATION PERFORMANCE
When emergency circumstances arise in our communities, we are fully prepared to engage in the evacuation procedures. Our emergency action plan and safety response guides were developed to train our employees on how to prepare, react and assess post emergency situations. The following are some examples of how our managers and drivers used their training and knowledge to lend support in a real life crisis.
Hostage Training
West Bloomfield police lieutenant Mike Turner was shocked when he saw the news story about an Alabama bus driver who was shot and killed while attempting to stop a man from taking a student-passenger hostage. Distraught Response Page 62
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and concerned this same situation could occur in his small Michigan community, Turner contacted our West Bloomfield CSC with an idea to raise community awareness in relation to the Alabama incident. Turner realized neither the special response team (SRT) nor the students in West Bloomfield had ever simulated hostage situations on an actual school bus and asked for help with coordinating such an exercise.
On the day of the training exercise, three Durham drivers, posing as passengers and a bus driver, helped simulate a hostage situation as an “armed perpetrator” on the school bus “forcefully” took students hostage. With Durham employees, students and school staff watching in awe, the SRT demonstrated how quickly they can access the bus, rescue the hostages and take the perpetrator into custody. To make the simulation as realistic as possible, the SRT used a flashbang, broke windows of the bus and pried the service door open. After the demonstration, officers answered questions from simulation participants and onlookers. This training exercise was so successful Durham and West Bloomfield police have begun discussing the possibility of making this an annual event.
Active Shooter Event Response
Shortly after receiving a phone call about police activity going on near the San Bernardino CSC, Durham School Services learned of an active shooter situation near the county building in close proximity to the facility.
A member of management contacted the California highway patrol (CHP) for an update at which time Durham advised all units on route and those coming back to the yard from their midday run to avoid the area and proceed to a park a few miles from the location. Management, in following our emergency action plan took steps to secure the CSC and satellite location a few miles away and advised all employees to stay away from windows and doors.
Police and school district personnel contacted Durham requesting assistance to help evacuate people from the county building. Four drivers volunteered and were escorted by police, including officers in the buses during the evacuation process. Durham School Services was in direct contact with CHP, the local police department and the San Bernardino district office throughout the crisis event, ensuring drivers, students and evacuees were safe.
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School Bus Transportation
Equipment and
Maintenance
Fleet Experience and Performance Results
Our organization currently operates a fleet of more than 15,500 buses. We have developed a fleet and maintenance program that combines high maintenance standards with evolving engineering technologies.
Results:
Less than 1% in service failure rate
Process and compliance with on-time preventative maintenance Technician recognition program in place to increase certified master ASE technicians
Our fleet and maintenance program consists of:
Proposed fleet and specifications
Green fleet sustainability
Preventive maintenance and inspection programs
Oracle eAM maintenance software
OEM manufacturers warranty and inventory parts
Maintenance training and certification
Shop blue seal certification program for eligible maintenance facilities
FLEET COMPLIANCE AND SPECIFICATIONS
All buses will be inspected and maintained in compliance with applicable state and federal statutes, ordinances and regulations, meeting or exceeding the state minimum safety standards for school buses. Vehicles shall be kept in a clean and sanitary condition. We will make sure we have sufficient spare vehicles available to accommodate vehicles that are rotated in and out of service so they may receive their regularly scheduled preventive maintenance. ´:H·UHDOZD\VORRNLQJIRUDQG
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– Keshav Ragunathan, Senior Director
Asset Management & Engineering
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Limiting Engine Idling – We recognize the impact fuel consumption has on the environment. A well-maintained and properly operated vehicle will help fuel efficiency.
Fuel – We have extensive experience in using alternate fuels; a number of our locations use CNG and propane fuel. Based on your needs, we can provide you with a quote for alternative fuel vehicles if desired.
Green School Bus Fleet Certified
The National School Transportation Association (NSTA) Green School Bus Fleet Certification program recognizes NSTA members for environmental efforts through the use of technology. It is the only certification program for the school bus industry that is endorsed by the U.S. Environmental Protection Agency’s Clean School Bus USA program. To obtain certification, contractors must complete a survey for each site and submit it to NSTA to be scored.
There are four levels of certification:
Platinum Status – The operator must demonstrate having a written antiidling policy plus a fleet with an average emission reduction levels of 85% overall (equal to 100% of the fleet at tier 3 level) using any combination of OEM, EPA/CARB verified after-treatment technologies or alternative fueled vehicles.
Gold Status – The operator must demonstrate having a written anti-idling policy plus a fleet with an average emission reduction levels of 42.5% overall (equal to 50% of the fleet at tier 3 level) using any combination of OEM, EPA/CARB verified after-treatment technologies or alternative fueled vehicles.
Silver Status – The operator must demonstrate having a written antiidling policy plus a fleet with an average emission reduction levels of 25% overall (equal to 50% of the fleet at tier 2 level) using any combination of OEM, EPA/CARB verified after-treatment technologies or alternative fueled vehicles.
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School Bus Transportation
Equipment and
Maintenance
Bronze Status – The operator must demonstrate having a written antiidling policy plus a fleet with an average emission reduction levels of
12.5% overall (equal to 50% of the fleet at tier 1 level) using any combination of OEM, EPA/CARB verified after-treatment technologies or alternative fueled vehicles.
The following customer service centers were recognized by the NSTA with Green School Bus Fleet Certifications:
* These sites have been certified repeatedly.
Maintenance
Program
We are committed to quality
preventive maintenance and
follow-up and have developed a
proactive approach to preventive
maintenance that is designed to
improve reliability by reducing
the number of breakdowns, increased safety and lowered overall running costs.
We efficiently and consistently exceed standards of excellence through our preventive maintenance program and proprietary maintenance software, Oracle Enterprise Asset Management (eAM), the cornerstone of our fleet operation.
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PREVENTATIVE MAINTENANCE (PM)
Preventive maintenance isn’t just about
repairing deficiencies as a result of an
inspection; it is also a means for
monitoring and preventing potential
problems. Our reliable PM schedules
allow us to help predict maintenance
needs. By properly performing
inspections and repairs, we help prevent
future unplanned repairs such as
breakdowns and driver reported defects.
Our PM program uses a formal review
process and our extensive data management system to continually improve.
PM Process
Each bus is scheduled for regular PM
inspections according to miles traveled
or days operated. Schedules depend on
the type of operation, service provided
and state regulations. Our
computerized system tracks PM
schedules, provides alerts when a
maintenance inspection is due, and
contains listings of other required
adjustments and services performed
per manufacturers’ recommendations, e.g., brakes, tires, steering, suspension, drive train, electrical systems and all ancillary equipment on each bus.
PM inspections are based upon state DOT mandated schedules and/or our minimum guidelines and are recorded on a multi-point checklist that includes all vehicle components and systems. A second, more extensive PM inspection is conducted every 12 months. If a technician finds a defect during the scheduled PM inspection, they are required to note the defect and enter it into the maintenance software system to generate a repair order. All defects are discussed with the maintenance manager who assigns the repair work to a technician for completion. A bus will not be returned to service until all needed repairs have been completed. Once all necessary repairs, adjustments and service requirements have been performed, the technician will inform the maintenance manager.
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School Bus Transportation
Equipment and
Maintenance
Standard Inspection Procedures and Intervals
Our scheduled maintenance program includes a systematic procedure for the servicing and inspection of each vehicle. Our program ensures that all vehicles meet or exceed the standards for vehicles set by the states regarding the operation of all safety related equipment.
Driver Pre-Trip and Post-Trip Inspections
Our first line of defense for identifying defects is through the driver daily preand post-trip inspection using a driver Electronic Fleet Management solution.
Drivers use this device on a daily basis to report the condition of the vehicle they operate and to alert maintenance departments of any defects that affect the operation and safety of the vehicle. If a driver notes a defect during their inspection, they are required to report defects through the Electronic Vehicle Inspection Reporting (EVIR) or manual Driver Vehicle Inspection Reporting (DVIR).
ELECTRONIC WORK ORDER GENERATION AND REPAIR PROCESS
Any defect recorded through the EVIR is reviewed by and responded to by the maintenance manager. If any reported defects are critical, then a work order is opened and the bus will be kept off the road until the repair is complete and the work order is closed. Work orders are included in the vehicle’s permanent record.
DRIVER OBSERVATION WHILE IN ROUTE
Drivers are also to be alert to
indications of vehicle malfunction
while driving such as unusual
vibrations, noise, odors, abnormal
instrument readings, and erratic
brake and steering operations.
Additionally, proper starting
procedures will help increase the
useful life of vehicles, as there are
different starting procedures for
gasoline-fueled, spark ignition engines
and multi-purpose diesel-fueled engines.
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WHEEL CHECK INSPECTION
As a part of the driver’s daily pre-trip inspections,
we have installed wheel lug nut indicators on our
vehicles. The wheel lug nut indicators allow for
increased ease of visual inspection of loosening
wheel nuts during driver pre-trip inspections. A
more in-depth inspection is performed by our
technicians at a minimum during the PM annual
inspection.
WHEEL CHAIR LIFT/RAMP INSPECTIONS
Daily pre-trip inspections test the ramp and chair
lift for proper operational function. Annually,
wheel chair lifts and ramps are inspected for
battery conditions, electrical connections, pivot
points and lubrication.
HVAC SYSTEMS
Drivers check during their daily pre-trip inspections to see if the vehicle’s heating and cooling components are working properly. During PM inspections, technicians inspect the HVAC systems for leaks, worn hoses, chafing, proper operational components, and proper heating and cooling for potential failures.
TIRES
Drivers inspect tires daily during their pre- and post-trip inspections. It is less expensive to change a tire in the shop than on the road, and fuel economy improves with proper tire inflation, mounting and driving habits. Achieving the lowest tire cost per mile begins with getting the correct tire and maintaining it properly. Tire preventative maintenance includes inspection for tread depth, wear patterns, sidewall cuts, proper inflation, balance and alignment. We have partnered with tire vendors at most locations to perform audits of our tires at our shops twice a year.
Emissions Inspections
The fleet maintenance manager coordinates with state and local officials to ensure that our fleet meets emissions program standards. In compliance with the Clean Air Act of 1977, some states have implemented mandatory emissions Response Page 69
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School Bus Transportation
Equipment and
Maintenance
testing programs. Owned and leased vehicles are subject to the requirements of the jurisdiction where the vehicles are regularly housed. Regular inspection intervals typically range from 180 days or 10,000 miles for larger vehicles and 180 days or 5,000 miles for smaller type vehicles.
Bus Cleaning
We realize that the interiors and exteriors of the buses must be kept in a clean and sanitary condition at all times in order to provide a pleasant environment for each passenger. Each driver is required to sweep and clean the interior of the bus daily. This includes floors, seats and the driver area. Exteriors are washed as necessary to maintain a clean, professional appearance.
Fleet Maintenance Compliance Audits
Regional maintenance managers (RMMs) and/or state certified mechanics regularly perform compliance audits to review vehicle maintenance processes and documentation at each customer service center. This review ensures maintenance employees are performing necessary procedures and processes according to our standards of performance along with federal and state requirements. In addition, RMMs conduct an annual facility audit to ensure the maintenance shop operates in a safe and compliant manner. A sample of the fleet is physically inspected to ensure vehicles are properly maintained and in the best condition possible. In addition, shop supervisors and regional maintenance managers perform random post PM audit to review quality of PMs performed.
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UNPLANNED BREAKDOWNS
A vehicle breakdown or road-call is an unplanned interruption in the service of a bus that requires a technician to inspect the bus for a possible problem or to perform a mechanical repair before the bus can continue or start on a planned route or trip. When a breakdown occurs, the driver will immediately call the dispatcher or general manager to communicate and discuss the problem. The breakdown information will be communicated to the shop supervisor. Upon completion of the response and repair, all actions and parts are documented on the repair order and recorded in the vehicle maintenance tracking system as an in service failure.
If the bus has not left the customer service center, a technician will diagnose the problem and repair it. If the problem cannot be safely repaired in order to meet the route’s schedule, a replacement bus will be dispatched. If the bus is in route to pick up passengers or has started picking up passengers, a replacement bus will be dispatched to transfer the passengers safely and to pick up the remaining passengers. A repair
technician will be
dispatched in a service
vehicle to repair the broken
bus.
Mechanical
Failure Review
All mechanical failures that
occur on the road or while
assigned to an operator will
be reviewed for cause. The maintenance facility lead or supervisor will review each occurrence for prior maintenance history, including last PM type, mileage, technician making repairs and the circumstances leading up to the failure.
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School Bus Transportation
Equipment and
Maintenance
Cold Weather Start-Up Maintenance Program
Our cold start procedure helps prevent breakdowns or unnecessary stalling due to exposed cold weather. The procedure helps to ensure operations will run ontime and without any initial delay. Drivers are trained to properly start a vehicle and identify dangerous issues, e.g., frozen batteries or starter problems. Drivers are advised to place plastic bags on mirrors and wiper blades after the last run if snow or freezing rain is forecasted. At all times, ice and snow are removed from the stop-arm and crossing gate and opening and closing mechanisms. Drivers are required to keep the fuel tank full at all times.
COMPUTERIZED FLEET MAINTENANCE – ORACLE
ENTERPRISE ASSET
MANAGEMENT (EAM)
AND DIAGNOSTIC
TECHNOLOGIES
We use Oracle eAM, a fleet
maintenance system to schedule all
preventive fleet maintenance, manage
inventory and review repair order
history for failure analysis. Each of our buses are scheduled for regular PM inspections according to miles traveled or days operated, depending on the type of operation and service being provided. We use this system with the help of work orders for managing maintenance work, procuring parts, managing inventory and maintaining history.
Key Performance Indicators (KPIs)
Each fleet location is managed with a weekly review of KPIs using the eAM system. The local fleet management team is responsible for ensuring proficiency in key areas such as timely completion of inspections, cost controls, productivity, completion of manufacturer safety recalls, percentage of on-road failures and percentage of out-of-service vehicles.
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KPI Reports
Oracle eAM offers a configurable series of dashboards showing critical KPIs. We have access to comprehensive reports that our technicians can analyze to better serve our customers. Customized electronic reports may also be created quickly as needed. Our KPI reports include:
Preventative maintenance (PM) compliance
On road failures
Mileage updates
Warranties, repairs and claims
Parts inventory
Electronic repair order and vehicle recordkeeping
Asset performance (utilization, cost/hour, etc.)
Schedule and resource loading
Work orders and work requests
Quality Checks
Management personnel will review the KPI reports weekly. The regional maintenance manager and shop supervisor will perform a monthly audit on vehicles to help ensure vehicle safety and verify the quality of the inspections recently completed by each technician. He/she will review the inspection reports with the technicians to ensure PM excellence.
Sample Maintenance Performance Report
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School Bus Transportation
Equipment and
Maintenance
Diagnostic Tooling Systems
Diagnostic software and tools are used to minimize downtime of the bus while improving the efficiency and quality of the repairs. We use JPRO® Commercial Fleet diagnostic system, along with other OEM diagnostic software, to diagnose failures and help determine root cause and necessary repairs.
Our fleet diagnostic system provides diagnostic and troubleshooting information for vehicle components. The diagnostic system senses active and inactive vehicle faults to give our technicians the ability to quickly review critical elements of each system. The system also records data into log files for playback, view and chart engine parameters, has report printing capability, and launches the fleet maintenance software for proper parts replacement. Key data point collections exist for the following components: vehicle, engine, transmission and brake.
Vehicle – Diagnostic elements include road speed limit, cruise set speed limit, average fuel economy, total engine hours, odometer, coolant level, battery voltage and oil level.
Engine – Diagnostic elements include air inlet pressure, exhaust pressure, fuel pressure, boost pressure, oil pressure, oil temperature, coolant temperature, fuel temperature, exhaust temperature, air inlet temperature and battery voltage.
Transmission – Diagnostic
elements include transmission
input speed, transmission
output speed, transmission
fluid temperature, gear
selected, gear obtained and
battery voltage.
Brake – Diagnostic elements
consist of road speed and
wheel speeds.
OEM MANUFACTURERS AND PARTS INVENTORY
To ensure the best quality parts are being used, we use OEM parts with major brand name suppliers only such as International®, Bridgestone®, Thomas Built®, Valvoline® and Exide Battery®. OEM parts support our commitment to safety and Response Page 74
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quality as well as the confidence in and reliability of our buses. Our facilities carry ample parts inventory to perform all necessary repairs in a timely manner.
MAINTENANCE STAFF’S QUALITY COMMITMENT
We provide a professional fleet organization that encourages local initiative and decision making while working within a centrally managed network to create a working environment that rewards achievement, enthusiasm and team spirit, and offers personnel the opportunity for development and growth. Fleet operations will provide direction, management, and services to maximize fleet resources and to help ensure that we provide the safe and reliable service. We use a continuous process improvement approach that incorporates a customer service focus, safety practices, sound environmental methods, and encourages employees to excel in their professionalism and competency.
As part of our continued commitment to excellence, our performance development system (PDS) program embeds training and continuous improvement methodology for proactive scheduling of work and identifying and eliminating barriers to service optimization. We are always looking for ways to improve and take our service to the next level.
MAINTENANCE TRAINING
We believe our employees make the difference in providing the best possible vehicle maintenance for our customers. Preventive maintenance training to our maintenance staff enables us to maximize fleet resources and to ensure we ´:HDUHFRPPLWWHGWREHLQJUHFRJQL]HG
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– Keshav Ragunathan, Senior Director Asset
Management & Engineering
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School Bus Transportation
Equipment and
Maintenance
provide the right bus in the safest, most reliable and cost-effective manner. In addition, technicians have the opportunity to get the training directly from manufacturers for engines, alternators, electrical system etc. We also send a few technicians each year to hands-on factory training offered by bus manufacturers to ensure we have a trained knowledge pool.
All technicians are required to receive preventive maintenance training. Each technician is required to take the PMX program covering topics such as engine, drive train, brake and body systems. A passing score of 80% is required to obtain the certification.
Required Certifications
PM certification (all technicians)
Brake training (Tech II and above)
Air-conditioning certification (all as required)
CDL (all technicians)
Other certification as required by NELLC or regulatory agency(s) Maintenance Safety Training Meetings
All of our maintenance shops will have a mandatory 30-minute safety training meeting conducted by the maintenance facility lead at least once a month, covering such topics as shop safety practices, fire prevention and new techniques.
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Maintenance Information Portal
We have developed an information portal that hosts technical information and training resources for all of our technicians. With service information now becoming widely available via the electronic media, we have setup this portal that can be accessed by every technician. Information hosted via this portal include PM training resources, manufacturer technical and service information, field campaigns issued by suppliers, etc.
ASE Certification Program
Our maintenance personnel are encouraged to participate in the automotive service excellence (ASE) certification program for school bus technicians. ASE is a broad-based program, testing general areas for school bus technician skills. The certification is tailored to specific tasks the technician must perform every day at the customer service center. We reimburse tuition for the ASE certification exam and award up to a $500 recognition award to employees who achieve certification. We have also instituted a program to award annual bonus to our master certified technicians that are continuously employed by us.
Technicians earn classifications based on education, experience, and possession of hand tools, as well as successfully passing ASE and our internal tests. Our technician classification system has three designations:
Class I technician
Class II technician
Class III technician
Each designation has specific minimum requirements outlined in job descriptions. Technicians also develop their skills through in-service training provided throughout the year. Because of our rigorous certification process, our company has some of the best-trained technicians in the student transportation industry, resulting in a safer fleet and lower maintenance costs. We have 25 master certified technicians and more than 65 employees are currently progressing through various stages of the program.
Maintenance Shop Blue Seal Certification
We have started the certification process of our repair shops that will meet the ASE criteria for blue seal of excellence recognition program. This program will Response Page 77
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School Bus Transportation
Equipment and
Maintenance
enable us to showcase the quality of technicians we employ, while providing best service to our customer. We strive to remain an attractive choice for employment of qualified technicians.
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1/2/2025
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Willis Towers Watson Northeast, Inc.
c/o 26 Century Blvd
P.O. Box 305191
Nashville, TN 372305191 USA
Durham School Services
2601 Navistar Drive
Lisle, IL 60532
Evidence of Coverage
10/29/2024
1-877-945-7378 1-888-467-2378
[email protected]
ACE American Insurance Company 22667
Old Republic Insurance Company 24147
W35981793
A
5,000,000
5,000,000
10,000
5,000,000
5,000,000
5,000,000
HDO G4889804A 11/01/2024 11/01/2025
A
5,000,000
ISA H10819490 11/01/2024 11/01/2025
MWC 314263 24 B 3,000,000 No 11/01/2024 11/01/2025 3,000,000 3,000,000
SR ID: 26672531 BATCH: 3681209
Willis Towers Watson Certificate Center