City Council Agenda
Tuesday, May 20, 2025
Study Session 4:30 PM
Regular Meeting 6:30 PM
South Coast Air Quality Management District/Main Auditorium 21865 Copley Drive, Diamond Bar, CA 91765
How to Observe the Meeting From Home:
The public can observe the meeting by calling +1 (415) 930-5321, Access Code: 692-464-279 OR visit:
https://attendee.gotowebinar.com/register/4046569374877133408.
How to Submit Public Comment:
The public may provide public comment by attending the meeting in person, by sending an email, or by logging into the teleconference. Please send email public comments to the City Clerk at [email protected] by 4:00 p.m. on the day of the meeting and indicate in the Subject Line “FOR PUBLIC COMMENT.” Written comments will be distributed to the Council Members, noted for the record at the meeting and posted on the City’s official agenda webpage as soon as reasonably practicable (found here: http://diamondbarca.iqm2.com/Citizens/Default.aspx).
The public may log into the meeting through this link:
https://attendee.gotowebinar.com/register/4046569374877133408. Members of the public will be called upon one at a time during the Public Comment portion of the agenda. Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise. Please note that the meeting will proceed at the South Coast Air Quality Management District/Main Auditorium should comments by teleconferencing become infeasible due to an Internet or power outage, or due to technical problems outside the City’s control. If you wish to make certain that your comments are heard, please attend the meeting in person or send an email by 4:00 p.m. on the day of the meeting/hearing. To watch a live stream of City Council meetings, visit the City's YouTube Channel at https://www.diamondbarca.gov/youtube.
American Disability Act Accommodations:
Pursuant to the Executive Order, and in compliance with the Americans with Disabilities Act, if you need special assistance to participate in the Council Meeting, please contact the City Clerk’s Office (909) 839- 7010 within 72 hours of the meeting. City Council video recordings with transcription will be available upon request the day following the Council Meeting.
MAY 20, 2025 PAGE 2
ANDREW CHOU
Council Member
STAN LIU
Council Member
RUTH M. LOW
Council Member
CHIA YU TENG
Mayor
STEVE TYE
Mayor Pro Tem
City Manager Dan Fox • City Attorney Omar Sandoval • City Clerk Kristina Santana
DIAMOND BAR CITY COUNCIL MEETING RULES
Welcome to the meeting of the Diamond Bar City Council. Meetings are open to the public and are broadcast on Spectrum Cable Channel 3 and Frontier FiOS television Channel 47. You are invited to attend and participate. Copies of staff reports or other written documentation relating to agenda items are on file and available for public inspection by contacting the Office of the City Clerk. If requested, the agenda will be made available in an alternative format to a person with disability as required by Section 202 of the Americans with Disabilities Act of 1990. If you have questions regarding an agenda item, please contact the City Clerk at (909) 839-7010 during regular business hours.
PUBLIC INPUT
Members of the public may address the Council on any item of business on the agenda during the time the item is taken up by the Council. In addition, members of the public may, during the Public Comment period address the Council on any Consent Calendar item or any matter not on the agenda and within the Council’s subject matter jurisdiction. Any material to be submitted to the City Council at the meeting should be submitted through the City Clerk.
Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise. The Mayor may adjust this time limit depending on the number of people wishing to speak, the complexity of the matter, the length of the agenda, the hour and any other relevant consideration.
Speakers may address the Council only once on an agenda item, except during public hearings, when the applicant/appellant may be afforded a rebuttal.
Public comments must be directed to the City Council. A person who disrupts the orderly conduct of the meeting after being warned by the Mayor or the Mayor’s designee that their behavior is disrupting the meeting, may result in the person being removed from the meeting.
INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL Agendas for regular City Council meetings are available 72 hours prior to the meeting and are posted in the City’s regular posting locations, on DBTV (on Spectrum Cable Channel 3 and Frontier FiOS television Channel 47) and on the City’s website at www.diamondbarca.gov/agendas. The City Council may take action on any item listed on the agenda.
HELPFUL PHONE NUMBERS
Copies of agendas, rules of the Council, Video of meetings: (909) 839-7010 Computer access to agendas: www.diamondbarca.gov/agendas General information: (909) 839-7000
Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk’s Office at 21810 Copley Dr., Diamond Bar, California, during normal business hours.
THIS MEETING IS BEING VIDEO RECORDED AND BY PARTICIPATING VIA TELECONFERENCE, YOU ARE GIVING YOUR PERMISSION TO BE TELEVISED.
THIS MEETING WILL BE RE-BROADCAST EVERY SATURDAY AND SUNDAY AT 9:00 A.M. AND ALTERNATE TUESDAYS AT 8:00 P.M. AND IS ALSO AVAILABLE FOR
LIVE VIEWING AT
HTTPS://ATTENDEE.GOTOWEBINAR.COM/REGISTER/4046569374877133408 AND ARCHIVED VIEWING ON THE CITY’S WEB SITE AT WWW.DIAMONDBARCA.GOV.
CITY OF DIAMOND BAR
CITY COUNCIL AGENDA
May 20, 2025
STUDY SESSION 4:30 p.m.
CC-08
Fiscal Year 2025/26 Operating
Budget.
Public Comments
CALL TO ORDER: 6:30 p.m.
PLEDGE OF ALLEGIANCE: Mayor
INVOCATION: NextGen Pastor Kevin Ahn,
Evangelical Free Church
ROLL CALL: Chou, Liu, Low, Mayor Pro Tem Tye,
Mayor Teng
APPROVAL OF AGENDA: Mayor
MAY 20, 2025 PAGE 2
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: NONE.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
3. PUBLIC COMMENTS:
“Public Comments” is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or other matters of interest not on the agenda that are within the subject matter jurisdiction of the Council. Although the City Council values your comments, pursuant to the Brown Act, members of the City Council or Staff may briefly respond to public comments if necessary, but no extended discussion and no action on such matters may take place. There is a five-minute maximum time limit when addressing the City Council.
4. SCHEDULE OF FUTURE EVENTS:
4.1 Red Cross Blood Drive – May 19, 2025, 9:00 a.m. – 3:00 p.m., Diamond Bar Center Pine Room, 1600 Grand Ave.
4.2 Parks and Recreation Commission Meeting – May 22, 2025, 6:30 p.m., online teleconference and City Hall Windmill Room, 21810 Copley Dr.
4.3 Memorial Day Holiday – May 26, 2025 – City Offices Closed
4.4 Planning Commission Meeting – May 27, 2025 – cancelled.
4.5 City Council Meeting – June 3, 2025, 6:30 p.m., online teleconference and SCAQMD Main Auditorium, 21865 Copley Dr.
5. CONSENT CALENDAR:
All items listed on the Consent Calendar are considered by the City Council to be routine and will be acted on by a single motion unless a Council Member or member of the public request otherwise, in which case, the item will be removed for separate consideration.
5.1 CITY COUNCIL MINUTES OF THE MAY 6, 2025 STUDY SESSION AND REGULAR MEETING.
5.1.a May 6, 2025 City Council Regular Meeting Minutes
5.1.b May 6, 2025 Study Session Minutes
Recommended Action:
Approve the May 6, 2025 Study Session and Regular City Council meeting minutes.
Requested by: City Clerk
MAY 20, 2025 PAGE 3
5.2 RATIFICATION OF CHECK REGISTER DATED APRIL 30, 2025 THROUGH MAY 13, 2025 TOTALING $2,661,350.56.
Recommended Action:
Ratify the Check Register.
Requested by: Finance Department
5.3 MENTAL HEALTH AWARENESS MONTH PROCLAMATION.
Recommended Action:
Adopt the Proclamation declaring May as Mental Health Awareness month.
Requested by: City Manager
5.4 AGREEMENT WITH DURHAM SCHOOL SERVICES, LP FOR BUS
TRANSPORTATION SERVICES.
Recommended Action:
Approve and authorize the City Manager to sign the Transportation Services Agreement with Durham School Services, LP through June 30, 2030.
Requested by: Parks & Recreation Department
5.5 NOTICE OF COMPLETION FOR THE INTERSECTION SAFETY
IMPROVEMENTS PROJECT (CIP# TI24301).
Recommended Action:
Approve and authorize the Public Works Director to file a Notice of Completion for the Project.
Requested by: Public Works Department
5.6 APPROVAL OF PLANS AND SPECIFICATIONS AND AWARD OF
CONSTRUCTION AGREEMENT TO VORTEX SERVICES, LLC
DBASANCON TECHNOLOGIES FOR BREA CANYON STORM DRAIN
LINING PROJECT (PW23403).
Recommended Action:
A. Determine that approving the design and plans for the Project, and its construction, is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(c) of the CEQA Guidelines; B. Adopt Resolution No. 2025-14 approving the design and plans for the Brea Canyon Storm Drain Lining Project;
MAY 20, 2025 PAGE 4
C. Appropriate an amount of $90,400 of Measure R Fund and an amount of $73,500 of Measure W Fund, for a total construction budget of $298,320; and
D. Approve, and authorize the City Manager to sign, the Public Works Agreement with Vortex Services, LLC. for the Brea Canyon Storm Drain Lining Project (PW23403), in a not-to-exceed contract amount of $271,200, plus a contingency amount of $27,120 (10%) to be approved by the City Manager.
Requested by: Public Works Department
5.7 MAINTENANCE SERVICES AGREEMENT WITH NOVA LANDSCAPE
GROUP FOR LANDSCAPE MAINTENANCE SERVICES AT CITY
PARKS THROUGH JUNE 30, 2028.
Recommended Action:
A. Determine that it is in the best interest of the City, for the City Council to waive the bidding requirements per Section 3.24.090 (g) of the Purchasing Ordinance; and
B. Approve and authorize the City Manager to sign the Maintenance Services Agreement with Nova Landscape Group Inc.
Requested by: Public Works Department
6. PUBLIC HEARINGS:
6.1 PUBLIC HEARING ON CITY VACANCIES AND RECRUITMENT AND RETENTION EFFORTS.
Recommended Action:
Conduct a Public Hearing on City Vacancies and Recruitment and Retention Efforts.
Requested by: City Manager
7. COUNCIL CONSIDERATION: NONE.
8. COUNCIL SUB-COMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS:
9. ADJOURNMENT: