Agenda #: 5.4
Meeting Date: May 20, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: AGREEMENT WITH DURHAM SCHOOL SERVICES, LP FOR BUS TRANSPORTATION SERVICES.
STRATEGIC
GOAL: Responsible Stewardship of Public Resources
RECOMMENDATION:
Approve and authorize the City Manager to sign the Transportation Services Agreement with Durham School Services, LP through June 30, 2030.
FINANCIAL IMPACT:
The total not-to-exceed amount of the Agreement for each fiscal year would be $14,000.
Sufficient funds are included in the FY 24/25 Parks & Recreation Department budget to cover the cost of such services through June 30, 2025. Additional funding will be proposed in the FY 25/26 budget and subsequent years. The vendor may request a CPI adjustment after FY 25/26.
BACKGROUND:
The City of Diamond Bar has two programs throughout the summer that require transportation services. Programs include the nine-week summer day camp program with two excursions per week and the volunteen program with an annual excursion.
DISCUSSION:
On February 12, 2025 the City published a request for proposals (RFP) on Planet Bids.
The deadline for proposals was February 28, 2025. 118 vendors were notified and five proposals were received from responsible bidders. After staff reviewed all responsible proposals, it was determined that Durham School Services, LP met all the requirements of the RFP. Durham School Services, LP is recommended based on their pricing structure, experience, and references.
LEGAL REVIEW:
The City Attorney has reviewed and approved the Agreement as to form.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 5.4.a Durham Bus Agreement