Agenda #: 5.6
Meeting Date: May 20, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: APPROVAL OF PLANS AND SPECIFICATIONS AND AWARD OF
CONSTRUCTION AGREEMENT TO VORTEX SERVICES, LLC
DBASANCON TECHNOLOGIES FOR BREA CANYON STORM DRAIN
LINING PROJECT (PW23403).
STRATEGIC
GOAL: Safe, Sustainable & Healthy Community
RECOMMENDATION:
A. Determine that approving the design and plans for the Project, and its construction, is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(c) of the CEQA Guidelines;
B. Adopt Resolution No. 2025-14 approving the design and plans for the Brea Canyon Storm Drain Lining Project;
C. Appropriate an amount of $90,400 of Measure R Fund and an amount of $73,500 of Measure W Fund, for a total construction budget of $298,320; and D. Approve, and authorize the City Manager to sign, the Public Works Agreement with Vortex Services, LLC. for the Brea Canyon Storm Drain Lining Project (PW23403), in a not-to-exceed contract amount of $271,200, plus a contingency amount of $27,120 (10%) to be approved by the City Manager.
FINANCIAL IMPACT:
The Capital Improvement Program included $150,000 of Measure R funding for this Project. An additional appropriation of $90,400 from Measure R and an additional appropriation of $73,500 from Measure W are requested to bring the available budget for construction to $271,200, plus a contingency amount of $27,120 (10%) for any change orders to be authorized by the City Manager if necessary.
BREA CANYON STORM DRAIN
LINING Project (PW23403) Encumbrance Expenditure Balance PW23403 (Measure R Approved) $150,000 $ - $150,000
Design Costs $ - $ (15,580) $134,420
Measure R (New Request) $90,400 $224,820
Measure W (New Request)* $73,500 $298,320
Construction Contract ($271,200) $ 27,120
Contingency (10%) ($27,120) $ -
Total $311,740 ($311,740) $ -
*Mobilization, CCTV inspection, clean out, and installation of a new manhole are all eligible costs under LA County Measure W funds.
BACKGROUND:
The storm drain is located west of the centerline along Brea Canyon Road between Golden Spring Drive and Glenbrook Drive. Due to deterioration from wear and tear, it is necessary to rehabilitate the existing 24-inch corrugated metal pipe (CMP) using cured-in-place pipe (CIPP) lining. For a detailed project scope and location, please refer to Attachments 3 and 4, Vicinity Map and the plans. City has contracted with Cannon Engineering Corp., to prepare the plans, specifications and engineering estimate for the Project. A full set of the Plans and Specifications is available electronically through the City Clerk’s Office. The cover pages of the Plans and Specifications are shown in Attachment 4.
ANALYSIS:
On March 25, 2025, staff posted the bid documents for the Project with a due date of April 8, 2025.
This Project consists of the mobilization, traffic control and storm drain lining of the existing 24-in CMP (Corrugated Metal Pipe). The following is a breakdown of the scope.
• CCTV Inspection.
• Install CIPP Liner.
• Construction of concrete encasement.
• Construction of new manhole.
As a result of the bidding process, one (1) responsive proposal was received. Vortex Services, LLC dba Sancon Technologies (Vortex) was the only apparent bidder. Staff verified the contractor state license and confirmed its validity. Additionally, references were checked, and outstanding feedback was received regarding their previous work with other cities and agencies, including the City of Fullerton, City of Newport Beach and City of Anaheim.
Below is a summary of the one (1) bid that was received:
• Vortex Services, LLC dba Sancon Technologies $271,200.00 The tentative schedule of the Project is as follows:
• Plans and Specifications Approval May 20, 2025
• Notice to Proceed June/July 2025
• Estimate completion (10 working days) July 2025
Lane closure and construction activities along Brea Canyon Road will be permitted between 8:30 AM – 4:30 PM, weekdays, to minimize disruption to peak traffic hours while ensuring timely project completion.
LEGAL REVIEW:
The City Attorney has reviewed and approved the Resolution and the Agreement as to form.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 5.6.a Resolution No. 2025-14 - Approval of Plans & Specifications
2. 5.6.b Construction Agreement
3. 5.6.c Vicinity Map
4. 5.6.d Plan and Specifications Cover Sheets