City Council Agenda
Tuesday, June 17, 2025
Regular Meeting 6:30 PM
South Coast Air Quality Management District/Main Auditorium 21865 Copley Drive, Diamond Bar, CA 91765
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The public may provide public comment by attending the meeting in person, by sending an email, or by logging into the teleconference. Please send email public comments to the City Clerk at [email protected] by 4:00 p.m. on the day of the meeting and indicate in the Subject Line “FOR PUBLIC COMMENT.” Written comments will be distributed to the Council Members, noted for the record at the meeting and posted on the City’s official agenda webpage as soon as reasonably practicable (found here: http://diamondbarca.iqm2.com/Citizens/Default.aspx).
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American Disability Act Accommodations:
Pursuant to the Executive Order, and in compliance with the Americans with Disabilities Act, if you need special assistance to participate in the Council Meeting, please contact the City Clerk’s Office (909) 839- 7010 within 72 hours of the meeting. City Council video recordings with transcription will be available upon request the day following the Council Meeting.
JUNE 17, 2025 PAGE 2
ANDREW CHOU
Council Member
STAN LIU
Council Member
RUTH M. LOW
Council Member
CHIA YU TENG
Mayor
STEVE TYE
Mayor Pro Tem
City Manager Dan Fox • City Attorney Omar Sandoval • City Clerk Kristina Santana
DIAMOND BAR CITY COUNCIL MEETING RULES
Welcome to the meeting of the Diamond Bar City Council. Meetings are open to the public and are broadcast on Spectrum Cable Channel 3 and Frontier FiOS television Channel 47. You are invited to attend and participate. Copies of staff reports or other written documentation relating to agenda items are on file and available for public inspection by contacting the Office of the City Clerk. If requested, the agenda will be made available in an alternative format to a person with disability as required by Section 202 of the Americans with Disabilities Act of 1990. If you have questions regarding an agenda item, please contact the City Clerk at (909) 839-7010 during regular business hours.
PUBLIC INPUT
Members of the public may address the Council on any item of business on the agenda during the time the item is taken up by the Council. In addition, members of the public may, during the Public Comment period address the Council on any Consent Calendar item or any matter not on the agenda and within the Council’s subject matter jurisdiction. Any material to be submitted to the City Council at the meeting should be submitted through the City Clerk.
Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise. The Mayor may adjust this time limit depending on the number of people wishing to speak, the complexity of the matter, the length of the agenda, the hour and any other relevant consideration.
Speakers may address the Council only once on an agenda item, except during public hearings, when the applicant/appellant may be afforded a rebuttal.
Public comments must be directed to the City Council. A person who disrupts the orderly conduct of the meeting after being warned by the Mayor or the Mayor’s designee that their behavior is disrupting the meeting, may result in the person being removed from the meeting.
INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL Agendas for regular City Council meetings are available 72 hours prior to the meeting and are posted in the City’s regular posting locations, on DBTV (on Spectrum Cable Channel 3 and Frontier FiOS television Channel 47) and on the City’s website at www.diamondbarca.gov/agendas. The City Council may take action on any item listed on the agenda.
HELPFUL PHONE NUMBERS
Copies of agendas, rules of the Council, Video of meetings: (909) 839-7010 Computer access to agendas: www.diamondbarca.gov/agendas General information: (909) 839-7000
Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk’s Office at 21810 Copley Dr., Diamond Bar, California, during normal business hours.
THIS MEETING IS BEING VIDEO RECORDED AND BY PARTICIPATING VIA TELECONFERENCE, YOU ARE GIVING YOUR PERMISSION TO BE TELEVISED.
THIS MEETING WILL BE RE-BROADCAST EVERY SATURDAY AND SUNDAY AT 9:00 A.M. AND ALTERNATE TUESDAYS AT 8:00 P.M. AND IS ALSO AVAILABLE FOR
LIVE VIEWING AT
HTTPS://ATTENDEE.GOTOWEBINAR.COM/REGISTER/8652055247860792922 AND ARCHIVED VIEWING ON THE CITY’S WEB SITE AT WWW.DIAMONDBARCA.GOV.
CITY OF DIAMOND BAR
CITY COUNCIL AGENDA
June 17, 2025
CALL TO ORDER: 6:30 p.m.
PLEDGE OF ALLEGIANCE: Mayor
INVOCATION: Deacon Alfred Guerrero, St. Denis
Catholic Church
ROLL CALL: Chou, Liu, Low, Mayor Pro Tem Tye,
Mayor Teng
APPROVAL OF AGENDA: Mayor
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: NONE.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
2.1 Chamber Annual Report.
3. PUBLIC COMMENTS:
“Public Comments” is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or other matters of interest not on the agenda that are within the subject matter jurisdiction of the Council. Although the City Council values your comments, pursuant to the Brown Act, members of the City Council or Staff may briefly respond to public comments if necessary, but no extended discussion and no action on such matters may take place. There is a five-minute maximum time limit when addressing the City Council.
JUNE 17, 2025 PAGE 2
4. SCHEDULE OF FUTURE EVENTS:
4.1 Concerts in the Park/Movies under the Stars – June 18, 2025, 6:30 – 9:30 p.m., Summitridge Park, 1425 Summitridge Dr.
4.2 Coffee with a Cop – June 21, 2025, 8:00 – 10:00 a.m., The Mugs, 20657 Golden Springs Dr. Ste 101.
4.3 Planning Commission Meeting – June 24, 2025 – cancelled.
4.4 Concerts in the Park/Movies under the Stars – June 25, 2025, 6:30 – 9:30 p.m., Summitridge Park, 1425 Summitridge Dr.
4.5 Free Catalytic Converter Etching – June 25, 2025, 9:00 -11:00 a.m., Calvary Chapel Golden Springs, 22324 Golden Springs Dr.
4.6 City Council Meeting – July 1, 2025, 6:30 p.m., online teleconference and SCAQMD Main Auditorium, 21865 Copley Dr.
5. CONSENT CALENDAR:
All items listed on the Consent Calendar are considered by the City Council to be routine and will be acted on by a single motion unless a Council Member or member of the public request otherwise, in which case, the item will be removed for separate consideration.
5.1 CITY COUNCIL MINUTES OF THE JUNE 3, 2025 REGULAR MEETING.
5.1.a June 3, 2025 City Council Regular Meeting Minutes Recommended Action:
Approve the June 3, 2025 Regular City Council meeting minutes.
Requested by: City Clerk
5.2 RATIFICATION OF CHECK REGISTER DATED MAY 28, 2025
THROUGH JUNE 10, 2025 TOTALING $1,665,829.71.
Recommended Action:
Ratify the Check Register.
Requested by: Finance Department
5.3 TREASURER'S STATEMENT
Recommended Action:
Approve the April 2025 Treasurer’s Statement.
Requested by: Finance Department
JUNE 17, 2025 PAGE 3
5.4 FIRST AMENDMENT WITH DISCOVERY CUBE ORANGE COUNTY
FOR ENVIRONMENTAL EDUCATION SERVICES.
Recommended Action:
Approve, and authorize the City Manager to sign, the first amendment with Discovery Cube Orange County for environmental education services, in an amount not-to-exceed $39,650 per fiscal year.
Requested by: City Manager
5.5 AGREEMENT WITH CITYGREEN CONSULTING FOR SOLID WASTE CONSULTING SERVICES THROUGH JUNE 30, 2027.
Recommended Action:
Approve, and authorize the City Manager to sign, a contract with CityGreen Consulting for solid waste consulting services through June 30, 2027.
Requested by: City Manager
5.6 CONSULTANT SERVICES AGREEMENT WITH ARCHITERRA DESIGN
GROUP TO PROVIDE LANDSCAPE PLAN CHECKING AND
INSPECTION SERVICES THROUGH JUNE 30, 2028.
Recommended Action:
Approve, and authorize the City Manager to sign, the Consulting Services Agreement with Architerra Design Group, to provide Landscape Plan Check and Inspection Services through June 30, 2028.
Requested by: Community Development Department
5.7 MAINTENANCE SERVICES AGREEMENT WITH WOODS
MAINTENANCE SERVICES, INC. (DBA GRAFFITI CONTROL
SYSTEMS) TO PROVIDE GRAFFITI ABATEMENT SERVICES
THROUGH JUNE 30, 2028.
Recommended Action:
Approve, and authorize the City Manager to sign, the Maintenance Services Agreement with Woods Maintenance Services, Inc. to provide graffiti abatement services through June 30, 2028.
Requested by: Community Development Department
JUNE 17, 2025 PAGE 4
5.8 SECOND AMENDMENT TO THE CONSULTANT SERVICES
AGREEMENT WITH WILLDAN ENGINEERING TO PROVIDE
TEMPORARY PERMIT TECHNICIAN STAFFING FOR THE BUILDING
AND SAFETY DIVISION.
Recommended Action:
Approve, and authorize the City Manager to sign, the Second Amendment to the Consultant Services Agreement with Willdan Engineering to provide continued temporary Permit Technician staffing through December 31, 2025.
Requested by: Community Development Department
5.9 PRINTING AND MAILING SERVICES FOR THE CITY NEWSLETTER AND RECREATION GUIDE WITH DIRECT CONNECTION.
Recommended Action:
Approve and authorize the City Manager to issue a Purchase Order to Direct Connection for printing and mailing services in the not-to-exceed amount of $84,452.50 for Fiscal Year 25/26.
Requested by: City Manager
5.10 FIRST AMENDMENT TO THE CONSULTANT SERVICES AGREEMENT
WITH SIMPSON ADVERTISING FOR GRAPHIC DESIGN SERVICES
THROUGH JUNE 30, 2027.
Recommended Action:
Approve and authorize the City Manager to sign the First Amendment to the Consultant Services Agreement with Simpson Advertising extending the terms of service for two years through June 30, 2027.
Requested by: City Manager
5.11 CONSULTANT SERVICES AGREEMENT WITH BCT ENTERTAINMENT, INC. FOR THE PURCHASE OF A NEW AUDIO-VISUAL SYSTEM IN
THE DIAMOND BAR CENTER BALLROOM WITH CONFIGURATION
AND INSTALLATION SERVICES.
Recommended Action:
Approve, and authorize the City Manager to sign, a Consultant Services Agreement with BCT Entertainment, Inc. for the purchase of a new AudioVisual System in the Diamond Bar Center Ballroom with configuration and installation services in the not-to-exceed amount of $162,007.07, plus a contingency amount of $32,392.93 for Contract Change Orders for a total authorization amount of $194,400.00.
Requested by: Information Systems
JUNE 17, 2025 PAGE 5
5.12 FIRST AMENDMENT TO CROSSING GUARD SERVICES CONTRACT WITH ALL CITY MANAGEMENT SERVICES, INC. THROUGH JUNE 30, 2027.
Recommended Action:
Approve, and authorize the City Manager to sign, a Crossing Guard Services Agreement with All City Management Services, Inc. for an annual contract amount of $276,960.60 for Fiscal Years 25/26 and 26/27.
Requested by: Public Works Department
5.13 CONSULTING SERVICES AGREEMENT WITH GLUMAC FOR THE
PREPARATION OF THE DIAMOND BAR CIVIC CENTER ENERGY
SUSTAINABILITY STUDY AND PREPARATION OF PLANS AND
SPECIFICATIONS FOR RELATED ENERGY INFRASTRUCTURE
IMPROVEMENTS.
Recommended Action:
Approve, and authorize the City Manager to sign, the Consulting Service Agreement with Glumac, in a not-to-exceed amount of $109,270, plus a contingency amount of $10,730, for a total authorization amount of $120,000.
Requested by: Public Works Department
5.14 DESIGN SERVICES AGREEMENT WITH IDS GROUP, INC. FOR
PREPARATION OF ENGINEERED PLANS AND SPECIFICATIONS FOR
THE DIAMOND BAR BOULEVARD ROADWAY STABILIZATION
PROJECT.
Recommended Action:
Approve, and authorize the City Manager to sign, the Consulting Service Agreement with IDS Group, Inc., in a not-to-exceed amount of $122,568, plus a contingency amount of $12,432, for a total authorization amount of $135,000.
Requested by: Public Works Department
5.15 CONSULTANT SERVICES AGREEMENT WITH PRINCE GLOBAL
SOLUTIONS, LLC. THROUGH JUNE 30, 2026.
Recommended Action:
Approve, and authorize the City Manager to sign, the Consulting Services Agreement with Prince Global Solutions, LLC, for Federal advocacy services through June 30, 2026.
Requested by: Public Works Department
JUNE 17, 2025 PAGE 6
5.16 LIST OF ROAD PROJECTS TO BE FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 FOR FY 2025/26.
Recommended Action:
Adopt Resolution No. 2025-21 authorizing the submission of FY 2025/26 List of Road Projects funded by SB-1: The Road Repair and Accountability Act of 2017.
Requested by: Public Works Department
5.17 AMENDMENT NO. 3 TO TRAFFIC SIGNAL MAINTENANCE SERVICES AGREEMENT WITH YUNEX TRAFFIC, LLC. THROUGH JUNE 30, 2027.
Recommended Action:
Approve, and authorize the City Manager to sign, Amendment No. 3 to the Traffic Signal Maintenance Services Agreement with Yunex Traffic, LLC (Yunex), extending the agreement for an additional two years through June 30, 2027.
Requested by: Public Works Department
5.18 DECLARATION TO LEVY ASSESSMENTS FOR LANDSCAPE
ASSESSMENT DISTRICT NOS. 38, 39-2022 AND 41-2021 FOR FISCAL YEAR 2025/26.
Recommended Action:
A. Adopt Resolution No. 2025-22 declaring the City’s intention to levy and collect assessments for Landscape Assessment District No. 38 and directing staff to advertise the Public Hearing to be set for the July 15, 2025 regular meeting;
B. Adopt Resolution No. 2025-23 declaring the City’s intention to levy and collect assessments for Landscape Assessment District No. 39-2022 and directing staff to advertise the Public Hearing to be set for the July 15, 2025 regular meeting; and
C. Adopt Resolution No. 2025-24 declaring the City’s intention to levy and collect assessments for Landscape Assessment District No. 41-2021 and directing staff to advertise the Public Hearing to be set for the July 15, 2025 regular meeting.
Requested by: Public Works Department
5.19 NOTICE OF COMPLETION FOR THE CITY HALL CABLE CHANNEL BROADCAST & AV EQUIPMENT UPGRADE, PROJECT #FP23504.
Recommended Action:
Approve, and authorize the Director of Public Works/City Engineer, to file the Notice of Completion.
JUNE 17, 2025 PAGE 7
Requested by: Public Works Department
5.20 THIRD AMENDMENT TO THE MAINTENANCE SERVICES
AGREEMENT WITH MCE CORPORATION FOR LANDSCAPE
SERVICES IN LLADS 38, 39-2022 AND 41-2021.
Recommended Action:
Approve, and authorize the City Manager, to sign Third Amendment to Maintenance Services Agreement with MCE Corporation through June 30, 2026.
Requested by: Public Works Department
5.21 THIRD AMENDMENT TO ROAD MAINTENANCE SERVICES
AGREEMENT WITH CT&T CONCRETE PAVING, INC.
Recommended Action:
Approve, and authorize the City Manager to sign, the Third Amendment to the Road Maintenance Services Agreement with CT&T Concrete Paving, Inc. through June 30, 2026.
Requested by: Public Works Department
5.22 EIGHTH AMENDMENT TO MAINTENANCE SERVICES AGREEMENT
WITH EXTERIOR PRODUCTS CORPORATION FOR EXTERIOR
DECOR & LIGHTING MAINTENANCE.
Recommended Action:
Approve, and authorize the City Manager to sign, the Eighth Amendment to the Maintenance Services Agreement with Exterior Products Corporation through June 30, 2026.
Requested by: Public Works Department
5.23 FIRST AMENDMENT TO MAINTENANCE SERVICES AGREEMENT
WITH ECOFERT, INC. FOR LANDSCAPE FERTILIZER SERVICES.
Recommended Action:
Approve, and authorize the City Manager to sign, the First Amendment to the Maintenance Services Agreement with EcoFert, Inc. through June 30, 2026.
Requested by: Public Works Department
5.24 SECOND AMENDMENT TO STREET SWEEPING SERVICES
AGREEMENT WITH VALLEY VISTA SERVICES, INC.
Recommended Action:
JUNE 17, 2025 PAGE 8
Approve, and authorize the City Manager to sign, the Second Amendment to the Maintenance Services Agreement with Valley Vista Services, Inc. through June 30, 2027.
Requested by: Public Works Department
6. PUBLIC HEARINGS: NONE.
7. COUNCIL CONSIDERATION: NONE.
8. COUNCIL SUB-COMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS:
9. ADJOURNMENT:
Agenda #: 5.1
Meeting Date: June 17, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: CITY COUNCIL MINUTES OF THE JUNE 3, 2025 REGULAR MEETING.
STRATEGIC
GOAL: Open, Engaged & Responsive Government
RECOMMENDATION:
Approve the June 3, 2025 Regular City Council meeting minutes.
FINANCIAL IMPACT:
None.
BACKGROUND/DISCUSSION:
Minutes have been prepared and are being presented for approval.
PREPARED BY:
REVIEWED BY:
5.1 Packet Pg. 11
Attachments:
1. 5.1.a June 3, 2025 City Council Regular Meeting Minutes
5.1 Packet Pg. 12
CITY OF DIAMOND BAR
MINUTES OF THE CITY COUNCIL REGULAR MEETING
SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT/MAIN AUDITORIUM 21865 COPLEY DRIVE, DIAMOND BAR, CA 91765
JUNE 3, 2025
CALL TO ORDER: Mayor Teng called the Regular City Council meeting to order at 6:30 p.m. in the South Coast Air Quality Management District Main Auditorium, 21865 Copley Drive, Diamond Bar, CA 91765.
PLEDGE OF ALLEGIANCE: Council Member Andrew Chou led the Pledge of Allegiance.
INVOCATION: Cantor Paul A. Buch, Temple Beth Israel
ROLL CALL: Council Members Andrew Chou, Ruth Low, Mayor Pro Tem Steve Tye, Mayor Chia Yu Teng
Absent: Council Member Stan Liu.
Staff present in person: Dan Fox, City Manager; Ryan McLean, Assistant City Manager; Omar Sandoval, City Attorney; Amy Haug, Human Resources and Risk Manager; Dannette Mansfield, Principal Management Analyst; Jason Jacobsen, Finance Director; Greg Gubman, Community Development Director; Ken Desforges, Information Systems Director; Christy Murphey, Recreation Superintendent; David Liu, Public Works Director; Cecilia Arellano, Community Relations Manager; Joan Cruz, Administrative Coordinator; Kristina Santana, City Clerk.
Staff present telephonically: Hal Ghafari, Public Works Manager/Assistant City Engineer; Ryan Wright, Parks and Recreation Director.
Others present: Nancy Farias, Deputy, Diamond Bar/Walnut Sheriff’s Station; Stephen Tousey, Captain, Diamond Bar/Walnut Sheriff’s Station; Leticia Pacillas, Los Angeles County Fire Department Community Services Liaison; William Gamble, Los Angeles County Fire Department Assistant Fire Chief.
APPROVAL OF AGENDA: Mayor Teng approved the agenda as presented.
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: None.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
Los Angeles County Fire Department Assistant Fire Chief Gamble gave an update on the upcoming prescribed burn in Tonner Canyon.
3. PUBLIC COMMENTS:
The following provided public comments:
Avelyn Busch, Buddha’s Light International Association
Sonja Reed and Theresa Lee, Making Spirits Bright
5.1.a
Packet Pg. 13
June 3, 2025 PAGE 2 CITY COUNCIL
John Martin, resident
C. Robin Smith, resident
Captain Tousey and Deputy Ramos, Diamond Bar/Walnut Sheriff’s Station CC/Santana reported that no emails were submitted for public comment, and no guests on the teleconference line requested to speak under Public Comments.
4. SCHEDULE OF FUTURE EVENTS: CM/Fox presented the Schedule of Future Events.
5. CONSENT CALENDAR: C/Low moved, C/Chou seconded, to approve the Consent Calendar. Motion carried 4-0 by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chou, Low, MPT/Tye, M/Teng
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: Liu
5.1 APPROVED CITY COUNCIL MINUTES:
5.1.a MAY 20, 2025 CITY COUNCIL REGULAR MEETING
5.1.b MAY 20, 2025 STUDY SESSION MINUTES
5.2 RATIFIED CHECK REGISTER DATED MAY 14, 2025 THROUGH MAY 27, 2025 TOTALING $517,755.85.
5.3 ADOPTED RESOLUTION NO. 2025-15 APPROVING THE CONTINUED
PARTICIPATION IN THE NATIONAL INTERGOVNERMENTAL
PURCHASING ALLIANCE TO PURCHASE JANITORIAL SUPPLIES FOR CITY FACILITIES.
6. PUBLIC HEARINGS: None.
7. COUNCIL CONSIDERATION:
7.1 ADOPTION OF THE FISCAL YEAR 2025/26 CITY OPERATING
BUDGET AND CAPITAL IMPROVEMENT PROGRAM, INCLUDING
ESTABLISHMENT OF THE APPROPRIATIONS LIMIT, EMPLOYEE
COMPENSATION PLAN, FUND BALANCE AND RESERVE POLICY,
AND INVESTMENT POLICY.
FD/Jacobsen gave the staff presentation.
There were no public comments offered.
After Council discussion, C/Chou moved, C/Low seconded, to:
A. Adopt Resolution No. 2025-16 approving the FY 2025/26 City Operating
5.1.a
Packet Pg. 14
June 3, 2025 PAGE 3 CITY COUNCIL
Budget and Capital Improvement Program;
B. Adopt Resolution No. 2025-17 establishing the appropriations limit for FY 2025/26 in the amount of $65,424,852;
C. Adopt Resolution No. 2025-18 establishing the compensation plan, salary ranges and fringe benefits for all employee classifications; D. Adopt Resolution No. 2025-19 amending the Fund Balance and Reserve Policy and rescinding Resolutions 89-53 and 2019-36 in their entirety; and E. Adopt Resolution No. 2025-20 approving the FY 2025/26 Investment Policy.
Motion carried 4-0 by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chou, Low, MPT/Tye, M/Teng
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: Liu
8. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE
REPORTS/COUNCIL MEMBER COMMENTS:
The following Council Members provided a report on meetings attended at the expense of the local agency per Government Code 53232.3(d).
Council Member Chou reported attending the San Gabriel Valley Council of Governments Regional Housing Trust Advocacy Day in Sacramento.
9. ADJOURNMENT: With no further business to conduct, M/Teng adjourned the Regular City Council Meeting at 8:00 p.m.
Respectfully Submitted,
__________________________
Kristina Santana, City Clerk
The foregoing minutes are hereby approved this 17th day of June, 2025. __________________________
Chia Yu Teng, Mayor
5.1.a
Packet Pg. 15
Agenda #: 5.2
Meeting Date: June 17, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: RATIFICATION OF CHECK REGISTER DATED MAY 28, 2025 THROUGH JUNE 10, 2025 TOTALING $1,665,829.71.
STRATEGIC
GOAL: Responsible Stewardship of Public Resources
RECOMMENDATION:
Ratify the Check Register.
FINANCIAL IMPACT:
Expenditure of $1,665,829.71.
BACKGROUND/DISCUSSION:
The City has established the policy of issuing accounts payable checks on a weekly basis with City Council ratification at the next scheduled City Council Meeting.
The attached check register containing checks dated May 28, 2025 through June 10, 2025 totaling $1,665,829.71 is being presented for ratification. All payments have been made in compliance with the City’s purchasing policies and procedures, and have been reviewed and approved by the appropriate departmental staff. The attached Affidavit affirms that the check register has been audited and deemed accurate by the Finance Director.
PREPARED BY:
5.2 Packet Pg. 16
REVIEWED BY:
Attachments:
1. 5.2.a Check Register Affidavit 6-17-2025
2. 5.2.b Check Register 6-17-2025
5.2 Packet Pg. 17
CITY OF DIAMOND BAR
CHECK REGISTER AFFIDAVIT
The attached listings of demands, invoices, and claims in the form of a check register including checks dated May 28, 2025 through June 10, 2025 has been audited and is certified as accurate. Payments have been allowed from the following funds in these amounts:
Description Amount
General Fund $1,305,635.78
Measure W Local Return Fund $31,010.42
Measure M Local Return Fund $486.94
Measure R Local Return Fund $365.20
Prop A Transit Tax Fund $42,892.77
Prop C Transit Tax Fund $19,144.98
LLAD 38 Fund $17,665.74
LLAD 39 Fund $14,506.69
LLAD 41 Fund $6,414.46
Integrated Waste Mgmt Fund - AB939 $20,169.19
Capital Imprv Project Fund $90,693.87
Vehicle Maintenance & Equip Fund $4,519.00
Eq Maint & Replacement Fund $30,635.00
Community Dev Block Grant Fund $45,764.75
Used Motor Oil Block Grant Fund $643.71
PEG Fees Fund $1,125.00
Beverage Cntnr Recycling Grant Fund $900.00
TDA Article 3 Fund $31,518.21
OPEB Reserve Fund $1,738.00
$1,665,829.71
Signed:
__________________________________
Finance Director
Jason M. Jacobsen
5.2.a
Packet Pg. 18
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 15602 5/28/2025 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 809 S DBB - TC-1 100655 52210 $108.06 CHECK TOTAL $108.06
15603 5/29/2025 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 553 N DBB/VARIOUS - TC-1
100655 52210 $1,176.53
CHECK TOTAL $1,176.53
15604 6/3/2025 BUCKNAM INFRASTRUCTURE
GROUP INC
PAVEMENT MGMT PROJECT 2025 207615 54400 $3,160.00
6/3/2025 BUCKNAM INFRASTRUCTURE
GROUP INC
PAVEMENT MGMT PROJECT - 2025 207615 54400 $6,747.50
CHECK TOTAL $9,907.50
15605 6/3/2025 CAL POLY POMONA
FOUNDATION INC
CALIFORNIA REDEMPTION VALUE
ADVERTISEMENT
254180 52160 $900.00
CHECK TOTAL $900.00
15606 6/3/2025 CANNON CORPORATION PLAN CHECK - 626 JUNEWOOD - THRU 4/30/25
100 22109 $50.00
6/3/2025 CANNON CORPORATION PLAN CHECK - 3255 S DBB - THRU 4/30/25
100 22109 $1,532.75
CHECK TOTAL $1,582.75
15607 6/3/2025 DAVID EVANS AND ASSOCIATES
INC
LANDSCAPE PLAN CHECKING SERVICES 100 22107 $393.60
6/3/2025 DAVID EVANS AND ASSOCIATES
INC
LANDSCAPE PLAN CHECKING SERVICES 100 22107 $1,741.80
CHECK TOTAL $2,135.40
15608 6/3/2025 GEO PLASTICS USED OIL FUNNELS 253180 51200 $643.71 CHECK TOTAL $643.71
15609 6/3/2025 HANSON BRIDGETT LLP LEGAL SERVICES - SEWER DISTRICT 100120 54022 $40,094.70 CHECK TOTAL $40,094.70
15610 6/3/2025 INLAND SOCAL MEDIA GROUP
LLC
DBC ADVERTISEMENT FOR JUNE 2025 100510 52110 $750.00
CHECK TOTAL $750.00
15611 6/3/2025 LOS ANGELES COUNTY SHERIFF'S
DEPT
FY2024-25 LA COUNTY SHERIFF GEN
LAW MAR 2025
100310 55400 $652,464.33
6/3/2025 LOS ANGELES COUNTY SHERIFF'S
DEPT
FY2024-25 LA COUNTY SHERIFF CAV
CHAPEL MAR 2025
100310 55402 $13,558.22
5.2.b
Packet Pg. 19
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT CHECK TOTAL $666,022.55
15612 6/3/2025 MOBILE RELAY ASSOCIATES INC RECURRING SERVICES FOR EMERGENCY
PREPARDNESS
100350 52300 $78.75
CHECK TOTAL $78.75
15613 6/3/2025 OPCO TRANSIT INC FY 2024-25 DIAMOND RIDE SR TRANS
SVCS- APR BILLING
206650 55560 $28,939.92
CHECK TOTAL $28,939.92
15614 6/3/2025 PACIFIC OFFICE AUTOMATION
INC
TONER FOR PRINTERS/COPIERS 100230 52314 $1,080.82
CHECK TOTAL $1,080.82
15615 6/3/2025 SCHAFER CONSULTING CONSULTING SERVICES/ERP PROJECT - 2/4/25
503230 56135 $165.00
CHECK TOTAL $165.00
15616 6/3/2025 SWRCB ACCOUNTING OFFICE FY2024/25 MS4 PERMIT FEES 201610 54200 $27,293.00 CHECK TOTAL $27,293.00
15617 6/3/2025 TYLER TECHNOLOGIES INC ELM PROJECT MGMT HOURS - 5/13/25- 5/15/25
503230 56135 $4,800.00
CHECK TOTAL $4,800.00
15618 6/3/2025 US BANK PCARD STATEMENT - MAY 2025 999 28100 $25,193.55 CHECK TOTAL $25,193.55
15619 6/3/2025 WOODRUFF & SMART, A
PROFESSIONAL CORPORATION
LEGAL SERVICES - APRIL 2025 100120 54020 $931.60
6/3/2025 WOODRUFF & SMART, A
PROFESSIONAL CORPORATION
LEGAL SERVICES - APRIL 2025 100120 54020 $520.60
6/3/2025 WOODRUFF & SMART, A
PROFESSIONAL CORPORATION
LEGAL SERVICES - APRIL 2025 100120 54020 $822.00
6/3/2025 WOODRUFF & SMART, A
PROFESSIONAL CORPORATION
LEGAL SERVICES - APRIL 2025 100120 54020 $657.60
6/3/2025 WOODRUFF & SMART, A
PROFESSIONAL CORPORATION
LEGAL SERVICES - APRIL 2025 100120 54020 $1,644.00
6/3/2025 WOODRUFF & SMART, A
PROFESSIONAL CORPORATION
LEGAL SERVICES - APRIL 2025 100120 54020 $3,699.00
CHECK TOTAL $8,274.80
15620 6/3/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 1798 DBB/22566 GLDN SPRGS - LS-2
100655 52210 $198.49
5.2.b
Packet Pg. 20
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT CHECK TOTAL $198.49
15621 6/3/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 24230 GOLDEN SPRINGS DR - LS-2
100655 52210 $83.98
CHECK TOTAL $83.98
15622 6/3/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 21010 WASHINGTON AVE - LS-2
100655 52210 $105.51
CHECK TOTAL $105.51
15623 6/3/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 3201 S DBB - LS-2 100655 52210 $132.74 CHECK TOTAL $132.74
15624 6/3/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - BREA CYN/FALLOWFIELD - LS-2
100655 52210 $87.89
CHECK TOTAL $87.89
15625 6/3/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - BREA CYN/OAKCREST - LS-2
100655 52210 $66.94
CHECK TOTAL $66.94
15626 6/3/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 1003 GOLDEN SPRINGS DR - LS-2
100655 52210 $116.48
CHECK TOTAL $116.48
15627 6/3/2025 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - DBB N/W @ TEMPLE - TC-1
100655 52210 $109.90
CHECK TOTAL $109.90
15628 6/3/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 2201 DBB - LS-2 100655 52210 $88.48 CHECK TOTAL $88.48
15629 6/3/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - VARIOUS LS-1 100655 52210 $652.78 CHECK TOTAL $652.78
15630 6/3/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 22805 GOLDEN SPRINGS DR - LS-2
100655 52210 $110.60
CHECK TOTAL $110.60
15631 6/3/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 1025 BREA CYN RD - LS2100655 52210 $140.74 CHECK TOTAL $140.74
15632 6/3/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 21325 PATHFINDER RD - LS-2
100655 52210 $242.35
CHECK TOTAL $242.35
5.2.b
Packet Pg. 21
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 15633 6/3/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 21250 GOLDEN SPRINGS DR. - LS-2
100655 52210 $88.48
CHECK TOTAL $88.48
15634 6/3/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 3798 S BREA CYN RD - LS-2
100655 52210 $66.36
CHECK TOTAL $66.36
15635 6/3/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 21615 GATEWAY CTR DR - LS-2
100655 52210 $88.48
CHECK TOTAL $88.48
15636 6/3/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 1DBB/TEMPLE - LS-2 100655 52210 $126.25 CHECK TOTAL $126.25
15640 6/3/2025 SOUTHERN CALIFORNIA EDISON PARKS (042825-052725) 100630 52210 $3,992.74 CHECK TOTAL $3,992.74
15641 6/3/2025 SOUTHERN CALIFORNIA EDISON 3334 1/2 BREA CYN (042325-052125) 100630 52210 $91.70 CHECK TOTAL $91.70
15642 6/6/2025 PERS HEALTH HEALTH INSURANCE PREMIUM JUNE 2025
204 21106 $138.92
6/6/2025 PERS HEALTH HEALTH INSURANCE PREMIUM JUNE
2025
203 21106 $185.23
6/6/2025 PERS HEALTH HEALTH INSURANCE PREMIUM JUNE
2025
100220 50062 $195.68
6/6/2025 PERS HEALTH HEALTH INSURANCE PREMIUM JUNE
2025
239 21106 $295.53
6/6/2025 PERS HEALTH HEALTH INSURANCE PREMIUM JUNE
2025
241 21106 $295.53
6/6/2025 PERS HEALTH HEALTH INSURANCE PREMIUM JUNE
2025
238 21106 $493.56
6/6/2025 PERS HEALTH HEALTH INSURANCE PREMIUM JUNE
2025
201 21106 $1,058.94
6/6/2025 PERS HEALTH HEALTH INSURANCE PREMIUM JUNE
2025
105220 50048 $1,738.00
6/6/2025 PERS HEALTH HEALTH INSURANCE PREMIUM JUNE
2025
250 21106 $2,745.54
6/6/2025 PERS HEALTH HEALTH INSURANCE PREMIUM JUNE
2025
206 21106 $2,778.57
5.2.b
Packet Pg. 22
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 6/6/2025 PERS HEALTH HEALTH INSURANCE PREMIUM JUNE
2025
207 21106 $2,862.57
6/6/2025 PERS HEALTH HEALTH INSURANCE PREMIUM JUNE
2025
100 21106 $64,721.56
CHECK TOTAL $77,509.63
15643 6/6/2025 TASC FLEX SPENDING MEDICAL/CHILDCARE
06/06/2025
201 21118 $2.31
6/6/2025 TASC FLEX SPENDING MEDICAL/CHILDCARE
06/06/2025
238 21118 $10.15
6/6/2025 TASC FLEX SPENDING MEDICAL/CHILDCARE
06/06/2025
239 21118 $10.15
6/6/2025 TASC FLEX SPENDING MEDICAL/CHILDCARE
06/06/2025
241 21118 $10.15
6/6/2025 TASC FLEX SPENDING MEDICAL/CHILDCARE
06/06/2025
207 21118 $15.89
6/6/2025 TASC FLEX SPENDING MEDICAL/CHILDCARE
06/06/2025
250 21118 $19.50
6/6/2025 TASC FLEX SPENDING MEDICAL/CHILDCARE
06/06/2025
206 21118 $110.41
6/6/2025 TASC FLEX SPENDING MEDICAL/CHILDCARE
06/06/2025
100 21118 $2,050.20
CHECK TOTAL $2,228.76
15644 6/6/2025 VANTAGEPOINT TRNSFR AGNTS303248DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
06/06/2025
204 21109 $114.15
6/6/2025 VANTAGEPOINT TRNSFR AGNTS303248DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
06/06/2025
203 21109 $152.20
6/6/2025 VANTAGEPOINT TRNSFR AGNTS303248DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
06/06/2025
239 21109 $242.75
6/6/2025 VANTAGEPOINT TRNSFR AGNTS303248DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
06/06/2025
241 21109 $242.75
6/6/2025 VANTAGEPOINT TRNSFR AGNTS303248DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
06/06/2025
238 21109 $347.70
6/6/2025 VANTAGEPOINT TRNSFR AGNTS303248DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
06/06/2025
201 21109 $623.40
5.2.b
Packet Pg. 23
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 6/6/2025 VANTAGEPOINT TRNSFR AGNTS303248DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
06/06/2025
207 21109 $717.82
6/6/2025 VANTAGEPOINT TRNSFR AGNTS303248DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
06/06/2025
206 21109 $2,279.52
6/6/2025 VANTAGEPOINT TRNSFR AGNTS303248DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
06/06/2025
250 21109 $3,851.96
6/6/2025 VANTAGEPOINT TRNSFR AGNTS303248DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
06/06/2025
100 21109 $62,574.63
CHECK TOTAL $71,146.88
15645 6/6/2025 CALPERS PENSION CONTRIBUTION FOR PERIOD
05/17/25-05/30/25
204 21110 $85.46
6/6/2025 CALPERS PENSION CONTRIBUTION FOR PERIOD
05/17/25-05/30/25
203 21110 $113.95
6/6/2025 CALPERS PENSION CONTRIBUTION FOR PERIOD
05/17/25-05/30/25
239 21110 $195.94
6/6/2025 CALPERS PENSION CONTRIBUTION FOR PERIOD
05/17/25-05/30/25
241 21110 $195.94
6/6/2025 CALPERS PENSION CONTRIBUTION FOR PERIOD
05/17/25-05/30/25
238 21110 $282.44
6/6/2025 CALPERS PENSION CONTRIBUTION FOR PERIOD
05/17/25-05/30/25
201 21110 $615.88
6/6/2025 CALPERS PENSION CONTRIBUTION FOR PERIOD
05/17/25-05/30/25
207 21110 $1,291.40
6/6/2025 CALPERS PENSION CONTRIBUTION FOR PERIOD
05/17/25-05/30/25
206 21110 $1,613.54
6/6/2025 CALPERS PENSION CONTRIBUTION FOR PERIOD
05/17/25-05/30/25
250 21110 $2,179.17
6/6/2025 CALPERS PENSION CONTRIBUTION FOR PERIOD
05/17/25-05/30/25
100 21110 $43,654.25
CHECK TOTAL $50,227.97
15646 6/10/2025 ABOUND FOOD CARE FOOD RECOVERY SERVICES- MAY 2025 250170 54900 $1,632.25 CHECK TOTAL $1,632.25
15647 6/10/2025 AFLAC SUPP INSURANCE PREMIUM MAY 2025 239 21117 $1.13 6/10/2025 AFLAC SUPP INSURANCE PREMIUM MAY 2025 241 21117 $1.13
5.2.b
Packet Pg. 24
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 6/10/2025 AFLAC SUPP INSURANCE PREMIUM MAY 2025 204 21117 $9.02 6/10/2025 AFLAC SUPP INSURANCE PREMIUM MAY 2025 201 21117 $10.16 6/10/2025 AFLAC SUPP INSURANCE PREMIUM MAY 2025 203 21117 $12.03 6/10/2025 AFLAC SUPP INSURANCE PREMIUM MAY 2025 207 21117 $32.09 6/10/2025 AFLAC SUPP INSURANCE PREMIUM MAY 2025 250 21117 $62.70 6/10/2025 AFLAC SUPP INSURANCE PREMIUM MAY 2025 206 21117 $198.81 6/10/2025 AFLAC SUPP INSURANCE PREMIUM MAY 2025 100 21117 $1,322.19 CHECK TOTAL $1,649.26
15648 6/10/2025 AIRGAS INC ARGON CYLINDER REFILL (050125- 053125)
100630 51200 $79.47
CHECK TOTAL $79.47
15649 6/10/2025 ALL CITY MANAGEMENT
SERVICES INC
CROSSING GUARD SERVICES - 4/27/25-
5/10/25
100310 55412 $14,070.67
6/10/2025 ALL CITY MANAGEMENT
SERVICES INC
CROSSING GUARD SERVICES - 5/11/25-
5/24/25
100310 55412 $14,023.76
CHECK TOTAL $28,094.43
15650 6/10/2025 ALLIANT INSURANCE SERVICES
INC
EVENT INSURANCE 250170 57220 $395.00
CHECK TOTAL $395.00
15651 6/10/2025 EIDIM GROUP INC WINDMILL/WILLOW RM A/V & PROD (PYMT#7)
301630 56104 $8,348.12
CHECK TOTAL $8,348.12
15652 6/10/2025 ANIMAL PEST MANAGEMENT
SERVICES INC
COMPREHENSIVE PEST MGMT SVCS
(MAY2025) FY24-25
100630 51200 $70.00
6/10/2025 ANIMAL PEST MANAGEMENT
SERVICES INC
COMPREHENSIVE PEST MGMT SVCS
(MAY2025) FY24-25
100510 52320 $105.00
6/10/2025 ANIMAL PEST MANAGEMENT
SERVICES INC
COMPREHENSIVE PEST MGMT SVCS
(MAY2025) FY24-25
100620 52320 $120.00
CHECK TOTAL $295.00
15653 6/10/2025 BRITTNEY B SOWELL DIAMOND BAR CENTER DIRECTIONAL SIGNS
100240 54900 $315.00
6/10/2025 BRITTNEY B SOWELL RECREATION FLYER TEMPLATES 100240 52110 $630.00 CHECK TOTAL $945.00
5.2.b
Packet Pg. 25
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 15654 6/10/2025 BUBBLEMANIA AND COMPANY
LA LLC
ENTERTAINMENT FOR SUMMER DAY
CAMP ON 6.06.25
100520 55315 $475.00
CHECK TOTAL $475.00
15655 6/10/2025 CANNON CORPORATION PLAN CHECK - 2234 INDIAN CREEK - THRU 3/31/25
100 22107 $2,327.00
6/10/2025 CANNON CORPORATION PLAN CHECK - 2234 INDIAN CREEK - THRU 4/30/25
100 22107 $221.25
CHECK TOTAL $2,548.25
15656 6/10/2025 CANTO INC ANNUAL RENEWAL - CANTO FY 24-25 100230 52314 $7,160.00 CHECK TOTAL $7,160.00
15657 6/10/2025 CHEM PRO LABORATORY INC WATER TREATMENT (CITYHALL/JUNE) FY24-25
100620 52320 $187.95
CHECK TOTAL $187.95
15658 6/10/2025 CONSTRUCTION HARDWARE
COMPANY
CYLINDER & BLANK KEYS 100620 52320 $1,184.56
6/10/2025 CONSTRUCTION HARDWARE
COMPANY
HARDWARE / OPERATING SUPPLIES 100630 51200 $1,075.73
CHECK TOTAL $2,260.29
15659 6/10/2025 CT & T CONCRETE PAVING INC ROAD MAINT SERVICES (MAPLE HILL
PARK LOT REPAIR)
100655 55512 $58,599.16
6/10/2025 CT & T CONCRETE PAVING INC ROAD MAINT SERVICES (CONCRETE AC
REPAIR)
100655 55512 $11,118.92
CHECK TOTAL $69,718.08
15660 6/10/2025 CW PRODUCTS GIVEAWAYS FOR ENVIRONMENTAL
SERVICES
250170 51400 $1,027.49
CHECK TOTAL $1,027.49
15661 6/10/2025 DELTA DENTAL HMO DENTAL INSURANCE PREMIUM JUNE 2025
206 21105 $0.96
6/10/2025 DELTA DENTAL HMO DENTAL INSURANCE PREMIUM
JUNE 2025
207 21105 $0.96
6/10/2025 DELTA DENTAL HMO DENTAL INSURANCE PREMIUM
JUNE 2025
201 21105 $1.61
6/10/2025 DELTA DENTAL HMO DENTAL INSURANCE PREMIUM
JUNE 2025
250 21105 $36.36
6/10/2025 DELTA DENTAL HMO DENTAL INSURANCE PREMIUM
JUNE 2025
100 21105 $123.75
CHECK TOTAL $163.64
5.2.b
Packet Pg. 26
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 15662 6/10/2025 DELTA DENTAL INSURANCE
COMPANY
PPO DENTAL INSURANCE PREMIUM
JUNE 2025
204 21105 $8.23
6/10/2025 DELTA DENTAL INSURANCE
COMPANY
PPO DENTAL INSURANCE PREMIUM
JUNE 2025
203 21105 $10.97
6/10/2025 DELTA DENTAL INSURANCE
COMPANY
PPO DENTAL INSURANCE PREMIUM
JUNE 2025
239 21105 $24.20
6/10/2025 DELTA DENTAL INSURANCE
COMPANY
PPO DENTAL INSURANCE PREMIUM
JUNE 2025
241 21105 $24.20
6/10/2025 DELTA DENTAL INSURANCE
COMPANY
PPO DENTAL INSURANCE PREMIUM
JUNE 2025
238 21105 $38.65
6/10/2025 DELTA DENTAL INSURANCE
COMPANY
PPO DENTAL INSURANCE PREMIUM
JUNE 2025
201 21105 $66.47
6/10/2025 DELTA DENTAL INSURANCE
COMPANY
PPO DENTAL INSURANCE PREMIUM
JUNE 2025
207 21105 $190.24
6/10/2025 DELTA DENTAL INSURANCE
COMPANY
PPO DENTAL INSURANCE PREMIUM
JUNE 2025
250 21105 $215.36
6/10/2025 DELTA DENTAL INSURANCE
COMPANY
PPO DENTAL INSURANCE PREMIUM
JUNE 2025
206 21105 $243.91
6/10/2025 DELTA DENTAL INSURANCE
COMPANY
PPO DENTAL INSURANCE PREMIUM
JUNE 2025
100 21105 $4,867.33
CHECK TOTAL $5,689.56
15663 6/10/2025 DIANA CHO & ASSOCIATES CDBG CONSULTANT - AREA 5 ADA
CURB RAMP ADMIN
225610 56101 $2,273.75
6/10/2025 DIANA CHO & ASSOCIATES CDBG-AREA 4 ADA CURB RAMPS IMP - APR 2025
301610 56101 $882.25
CHECK TOTAL $3,156.00
15664 6/10/2025 DISCOVERY SCIENCE CENTER OF
ORANGE
EDUCATION SERVICES- EARTH DAY
PRESENTATION
250170 54900 $3,450.00
CHECK TOTAL $3,450.00
15665 6/10/2025 DUNN EDWARDS CORPORATION TOOLS 100620 52320 $17.30 CHECK TOTAL $17.30
15666 6/10/2025 ECOFERT INC FERTILIZER INJECTION SYSTEM -
MONTHLY SERVICE
100630 52320 $1,207.00
CHECK TOTAL $1,207.00
15667 6/10/2025 EXTERIOR PRODUCTS CORP AMERICAN FLAG
INSTALLATION/REMOVAL SERVICES
100630 56116 $6,487.50
6/10/2025 EXTERIOR PRODUCTS CORP INSTALLATION OF BANNERS 100520 55300 $2,954.84
5.2.b
Packet Pg. 27
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 6/10/2025 EXTERIOR PRODUCTS CORP MAINTENANCE & OPERATION SERVICES (MAPLEHILL PARK)
100630 52320 $461.84
CHECK TOTAL $9,904.18
15668 6/10/2025 FEHR & PEERS ON-CALL TRAFFIC ENGR - 3/29/25- 4/25/25
301610 56103 $6,016.50
CHECK TOTAL $6,016.50
15669 6/10/2025 FRANCHISE TAX BOARD W/H ORDER TAX YEAR 2022 211-07145- 51 250 23199 $111.61
6/10/2025 FRANCHISE TAX BOARD W/H ORDER TAX YEAR 2022 211-07145- 51 100 23199 $632.48
CHECK TOTAL $744.09
15670 6/10/2025 GO LIVE TECHNOLOGY INC ELM PROJECT MGMT - MAY 2025 503230 56135 $8,250.00 CHECK TOTAL $8,250.00
15671 6/10/2025 GOTO COMMUNICATIONS INC CITYWIDE PHONE SERVICE - JUNE 2025 100230 52200 $3,108.78 CHECK TOTAL $3,108.78
15672 6/10/2025 WOODS MAINTENANCE
SERVICES INC
FY2024-25 HOMELESS ENCAMPMENT
CLEANUP MAR 2025
107130 55000 $1,861.56
6/10/2025 WOODS MAINTENANCE
SERVICES INC
GRAFFITI CONTROL - MAY 2025 100430 55540 $3,075.00
CHECK TOTAL $4,936.56
15673 6/10/2025 GUADALUPE DUARTE
RODRIQUEZ
STEVENS FIELD PROCLAMATION
PAINTING
100240 52110 $1,477.00
CHECK TOTAL $1,477.00
15674 6/10/2025 HARBOR TRUCK BODIES INC FLEET VEHICLE (DOOR
REPLACEMENT/DAMAGED INCIDENT)
100630 55505 $637.79
6/10/2025 HARBOR TRUCK BODIES INC FLEET VEHICLE (DOOR
REPLACEMENT/DAMAGED INCIDENT)
100655 52310 $5,000.00
CHECK TOTAL $5,637.79
15675 6/10/2025 HARKINS INVESTMENTS LLC DAY CAMP EXCURSION 6.24.25 100520 53520 $703.00 CHECK TOTAL $703.00
15676 6/10/2025 HODGMAN ENTERPRISES PRINTING AND MAILING OF JUNE 2025
CITY NEWSLETTER
100240 52110 $2,474.59
CHECK TOTAL $2,474.59
15677 6/10/2025 HOME DEPOT CREDIT SERVICES JKOLB TOOLS OPERATING SUPPLIES 100620 52320 $61.36
5.2.b
Packet Pg. 28
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 6/10/2025 HOME DEPOT CREDIT SERVICES STREET SUPPLIES (JSI/050525) 100655 51300 $97.78 6/10/2025 HOME DEPOT CREDIT SERVICES DBC OPERATING SUPPLIES 100510 51200 $11.93 6/10/2025 HOME DEPOT CREDIT SERVICES MAPLE HILL PARK OPERARTING SUPPLIES 100630 51200 $192.93 CHECK TOTAL $364.00
15678 6/10/2025 HONEYCOTT INC BEE REMOVAL (PONY FIELDS-22555
SUNSET CROSSINGRD)
100630 51200 $595.00
CHECK TOTAL $595.00
15679 6/10/2025 HR GREEN PACIFIC INC PLAN CHECK - LAND DEV - THRU 4/30/25
100 22109 $238.38
6/10/2025 HR GREEN PACIFIC INC PLAN CHECK - LAND DEV - THRU 4/30/25
100 22109 $308.00
6/10/2025 HR GREEN PACIFIC INC PLAN CHECK - LAND DEV - THRU 4/30/25
100 22109 $582.00
CHECK TOTAL $1,128.38
15680 6/10/2025 IMPROV 2 IMPROVEMENT DAY CAMP STAFF TRAINING 100520 52500 $3,000.00 CHECK TOTAL $3,000.00
15681 6/10/2025 INCREDIBLE ENTERTAINMENT INC DAY CAMP - PARTY #0006- 09920250122379110
100520 53520 $1,043.60
CHECK TOTAL $1,043.60
15682 6/10/2025 INTEGRUS LLC RICOH COPY CHARGES - 4/19/25- 5/18/25
100230 52314 $785.80
CHECK TOTAL $785.80
15683 6/10/2025 JOE A GONSALVES & SON INC PROFESSIONAL SVCS STATE LOBBYISTJUNE 2025100130 54900 $2,500.00 CHECK TOTAL $2,500.00
15684 6/10/2025 JOSE RUEL DIRA GIS CONSULTING SERVICES ELM PROJ - 4/19/25-5/2/25
503230 56135 $1,300.00
6/10/2025 JOSE RUEL DIRA GIS CONSULTING SERVICES ELM PROJ 503230 56135 $1,430.00 CHECK TOTAL $2,730.00
15685 6/10/2025 K7 ENTERPRISES FIELDS CLOSED SIGNS 100520 52110 $1,190.78 CHECK TOTAL $1,190.78
15686 6/10/2025 KEPT COMPANIES INC FLEET WASHING SERVICE 502430 52312 $220.00 6/10/2025 KEPT COMPANIES INC FLEET WASHING SERVICE 502655 52312 $275.00
5.2.b
Packet Pg. 29
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 6/10/2025 KEPT COMPANIES INC FLEET WASHING SERVICE 502620 52312 $330.00 6/10/2025 KEPT COMPANIES INC FLEET WASHING SERVICE 502630 52312 $385.00 6/10/2025 KEPT COMPANIES INC FLEET VEHICLE EXTERIOR WASH 502430 52312 $80.00 6/10/2025 KEPT COMPANIES INC FLEET VEHICLE EXTERIOR WASH 502620 52312 $100.00 6/10/2025 KEPT COMPANIES INC FLEET VEHICLE EXTERIOR WASH 502630 52312 $100.00 6/10/2025 KEPT COMPANIES INC FLEET VEHICLE EXTERIOR WASH 502655 52312 $100.00 CHECK TOTAL $1,590.00
15687 6/10/2025 KIMLEY HORN AND ASSOCIATES
INC
ON-CALL TRAFFIC/TRANS ENGR - THRU
4/30/25
100615 54410 $2,579.01
CHECK TOTAL $2,579.01
15688 6/10/2025 LOOMIS COURIER SERVICES - MAY 2025 100210 54900 $786.57 6/10/2025 LOOMIS COURIER SERVICES - MAY 2025 100510 54900 $786.57 CHECK TOTAL $1,573.14
15689 6/10/2025 LOPEZ RAMIREZ ROOFING INC CDBG HIP 1828 ANO NUEVO DRIVE
HARTANTO
225440 54900 $30,142.00
6/10/2025 LOPEZ RAMIREZ ROOFING INC CDBG HIP 1828 ANO NUEVO DRIVE
HARTANTO RETENTION
225440 54900 $3,349.00
CHECK TOTAL $33,491.00
15690 6/10/2025 LOS ANGELES COUNTY
DEVELOPMENT AUTH
LOAN REPAYMENT - 1165 CLEAR CREEK
CANYON
225 20601 $10,000.00
CHECK TOTAL $10,000.00
15691 6/10/2025 LOS ANGELES COUNTY PUBLIC
WORKS
SYCAMORE CYN PARK-SUMP PUMP
(INSPECT: 01/25-04/25)
100630 52320 $1,584.54
CHECK TOTAL $1,584.54
15692 6/10/2025 MAIN EVENT ENTERTAINMENT INC REMAINING BALANCE - DAY CAMP EXCURSION ON 6.03.25
100520 53520 $650.54
CHECK TOTAL $650.54
15693 6/10/2025 MCE CORPORATION LANDSCAPE MAINTENANCE
(LLAD38/39/41-MAY2025))
241641 55524 $5,623.27
6/10/2025 MCE CORPORATION LANDSCAPE MAINTENANCE
(LLAD38/39/41-MAY2025))
239639 55524 $13,715.50
6/10/2025 MCE CORPORATION LANDSCAPE MAINTENANCE
(LLAD38/39/41-MAY2025))
238638 55524 $16,460.60
5.2.b
Packet Pg. 30
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT CHECK TOTAL $35,799.37
15694 6/10/2025 MERCURY DISPOSAL SYSTEMS
INC
BATTERY & BULB PROGRAM AT ACE
HARDWARE
250170 55000 $2,732.00
6/10/2025 MERCURY DISPOSAL SYSTEMS
INC
CITY HALL HAZARDOUS WASTE
DISPOSAL
250170 55000 $252.50
CHECK TOTAL $2,984.50
15695 6/10/2025 METROLINK METROLINK PASSES - MAY 2025 206650 55610 $805.00 6/10/2025 METROLINK METROLINK PASSES - MAY 2025 206650 55620 $3,220.00 CHECK TOTAL $4,025.00
15696 6/10/2025 NATIONAL TRENCH SAFETY INC RENTAL EQUIP (KRAIL 052725-062325) 100655 51250 $607.35 CHECK TOTAL $607.35
15697 6/10/2025 OCCUPATIONAL HEALTH
CENTERS OF CALIFORNIA
PRE-EMPLOYMENT PHYSICAL FEES 100220 52510 $279.00
CHECK TOTAL $279.00
15698 6/10/2025 OFFICE SOLUTIONS OFFICE SUPPLIES - MAY 2025 100210 51200 $48.72 6/10/2025 OFFICE SOLUTIONS OFFICE SUPPLIES - MAY 2025 100410 51200 $132.59 6/10/2025 OFFICE SOLUTIONS OFFICE SUPPLIES - MAY 2025 100510 51200 $325.59 6/10/2025 OFFICE SOLUTIONS OFFICE SUPPLIES - MAY 2025 100520 51200 $426.61 6/10/2025 OFFICE SOLUTIONS OFFICE SUPPLIES - MAY 2025 100140 51200 $1,918.70 CHECK TOTAL $2,852.21
15699 6/10/2025 ONE TIME PAY VENDOR SHEEHAN'S OFFICE
INTERIORS INC
DBC LOBBY FURNITURE 100510 51300 $2,814.27
CHECK TOTAL $2,814.27
15700 6/10/2025 ONE TIME PAY VENDOR LACMTA FY24 TDA3 UNUSED FUNDS 209 43230 $31,518.21 CHECK TOTAL $31,518.21
15701 6/10/2025 ONE TIME PAY VENDOR PACIFIC COAST REPIPE REFUND PR25-231 1668 BRONZE KNOLL 104 48020 $11.01 6/10/2025 ONE TIME PAY VENDOR PACIFIC COAST REPIPE REFUND PR25-231 1668 BRONZE KNOLL 100 48020 $13.88 6/10/2025 ONE TIME PAY VENDOR PACIFIC COAST REPIPE REFUND PR25-231 1668 BRONZE KNOLL 100 48010 $115.62 CHECK TOTAL $140.51
15702 6/10/2025 ONE TIME PAY VENDOR - CND
REFUND
SMART ROOFING INC C&D REFUND: 1652 MEADOW GLEN RD 100 22105 $250.00
5.2.b
Packet Pg. 31
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT CHECK TOTAL $250.00
15703 6/10/2025 PAPER RECYCLING &
SHREDDING
CITY HALL CONSOLE SERVICE 250170 55000 $105.00
CHECK TOTAL $105.00
15704 6/10/2025 PARK CONSULTING GROUP INC TYLER EPL REPORTING - MAY 2025 503230 56135 $13,890.00 CHECK TOTAL $13,890.00
15705 6/10/2025 PARKWOOD LANDSCAPE
MAINTENANCE INC
LANDSCAPE MAINTENANCE
(PARKS/MAY2025)
201630 55505 $1,250.00
6/10/2025 PARKWOOD LANDSCAPE
MAINTENANCE INC
LANDSCAPE MAINTENANCE
(PARKS/MAY2025)
100510 55505 $6,029.22
6/10/2025 PARKWOOD LANDSCAPE
MAINTENANCE INC
LANDSCAPE MAINTENANCE
(PARKS/MAY2025)
100630 55505 $28,091.57
CHECK TOTAL $35,370.79
15706 6/10/2025 PRO1PRINT, LLC DIAMOND RIDE INFORMATIONAL
SESSION SIGNAGE
100130 52110 $166.27
CHECK TOTAL $166.27
15707 6/10/2025 PROMO DIRECT PENS FOR DBC 100510 52110 $2,473.28 CHECK TOTAL $2,473.28
15708 6/10/2025 PROTECTION ONE INC CITYHALL ALARM (062925-072825) 100620 52320 $45.50 CHECK TOTAL $45.50
15709 6/10/2025 QUINN RENTAL SERVICES EQUIPMENT RENTAL (PONY FIELDS) 100630 52300 $4,448.44 CHECK TOTAL $4,448.44
15710 6/10/2025 REGIONAL TAP SERVICE CENTER FOOTHILL PASSES - MAY 2025 206650 55610 $494.40 6/10/2025 REGIONAL TAP SERVICE CENTER FOOTHILL PASSES - MAY 2025 206650 55620 $1,977.60 CHECK TOTAL $2,472.00
15711 6/10/2025 RKA CONSULTING GROUP BUILDING AND SAFETY DB - APRIL 2025 100420 55100 $60,756.62 CHECK TOTAL $60,756.62
15712 6/10/2025 ROSARIO A SCEBBA SOUND SERVICES FOR 6.11.25 100520 55300 $1,695.00 CHECK TOTAL $1,695.00
15713 6/10/2025 S&S WORLDWIDE, INC SUPPLIES FOR DAY CAMP AND
CONCERTS
100520 51200 $1,236.12
CHECK TOTAL $1,236.12
5.2.b
Packet Pg. 32
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 15714 6/10/2025 SC FUELS FLEET FUEL (050125-051525) 502430 52330 $47.20 6/10/2025 SC FUELS FLEET FUEL (050125-051525) 502620 52330 $307.44 6/10/2025 SC FUELS FLEET FUEL (050125-051525) 502630 52330 $466.38 6/10/2025 SC FUELS FLEET FUEL (050125-051525) 502655 52330 $849.15 6/10/2025 SC FUELS FUEL FOR FLEET VEHICLES (051625-
053125)
502430 52330 $57.18
6/10/2025 SC FUELS FUEL FOR FLEET VEHICLES (051625-
053125)
502630 52330 $240.18
6/10/2025 SC FUELS FUEL FOR FLEET VEHICLES (051625-
053125)
502620 52330 $369.72
6/10/2025 SC FUELS FUEL FOR FLEET VEHICLES (051625-
053125)
502655 52330 $591.75
CHECK TOTAL $2,929.00
15715 6/10/2025 SPECTRUM BUSINESS SUMMARY BILL-CABLE TV/INTERNET-CITY HALL -MAY 2025
100230 54030 $1,741.56
6/10/2025 SPECTRUM BUSINESS CABLE TV/DBC - MAY 2025 100230 54030 $134.24 CHECK TOTAL $1,875.80
15716 6/10/2025 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM JUNE 2025
204 21107 $1.99
6/10/2025 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM JUNE 2025
203 21107 $2.65
6/10/2025 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM JUNE 2025
239 21107 $2.90
6/10/2025 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM JUNE 2025
241 21107 $2.90
6/10/2025 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM JUNE 2025
238 21107 $3.98
6/10/2025 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM JUNE 2025
204 21113 $4.21
6/10/2025 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM JUNE 2025
203 21113 $5.61
6/10/2025 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM JUNE 2025
239 21113 $10.51
6/10/2025 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM JUNE 2025
241 21113 $10.51
6/10/2025 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM JUNE 2025
238 21113 $15.43
5.2.b
Packet Pg. 33
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 6/10/2025 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM JUNE 2025
207 21107 $20.85
6/10/2025 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM JUNE 2025
201 21113 $30.98
6/10/2025 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM JUNE 2025
201 21107 $32.32
6/10/2025 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM JUNE 2025
206 21107 $47.32
6/10/2025 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM JUNE 2025
207 21113 $69.13
6/10/2025 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM JUNE 2025
206 21113 $86.82
6/10/2025 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM JUNE 2025
250 21107 $134.27
6/10/2025 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM JUNE 2025
250 21113 $137.65
6/10/2025 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM JUNE 2025
100 21107 $1,924.82
6/10/2025 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM JUNE 2025
100 21113 $2,337.16
CHECK TOTAL $4,882.01
15717 6/10/2025 STAY GREEN INC LANDSCAPE MAINTENANCE (CITY HALL)-MAY 2025
100620 52320 $1,190.00
CHECK TOTAL $1,190.00
15718 6/10/2025 STEVE A FILARSKY, ATTORNEY AT
LAW
PROFESSIONAL SERVICES - LEGAL 100220 54900 $3,360.00
CHECK TOTAL $3,360.00
15719 6/10/2025 T&R ENVIRONMENTAL SERVICES HAZARDOUS WASTE DISPOSAL 250170 55000 $972.00 CHECK TOTAL $972.00
15720 6/10/2025 TASC FSA FEES - MAY 2025 100220 52515 $163.80 CHECK TOTAL $163.80
15721 6/10/2025 TEK PAYROLL TIME SYSTEMS INC DATE STAMPS MAINTENANCE 100140 52310 $105.00 CHECK TOTAL $105.00
15722 6/10/2025 TENNIS ANYONE INC CONTRACT CLASSES TENNIS SERVIC 100520 55320 $7,597.39 CHECK TOTAL $7,597.39
5.2.b
Packet Pg. 34
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 15723 6/10/2025 THE CITY OF DIAMOND BAR
COMMUNITY FOUNDATION
MARCH/APRIL WINDMILL AD - EARTH
DAY CELEBRATION
100240 52160 $800.00
CHECK TOTAL $800.00
15724 6/10/2025 THE SAN GABRIEL VALLEY
NEWSPAPER GR
LEGAL AD PL2024-86 PLANNING
COMMISSION MEETING
100 22107 $530.00
6/10/2025 THE SAN GABRIEL VALLEY
NEWSPAPER GR
LEGAL AD PL2024-43 PC MTG 100 22107 $820.55
CHECK TOTAL $1,350.55
15725 6/10/2025 THE SAN GABRIEL VALLEY
NEWSPAPER GR
LEGAL AD - NOTICE TO BIDDERS - AREA
5 100610 52160 $358.78
CHECK TOTAL $358.78
15726 6/10/2025 THE SAUCE CREATIVE SERVICES
INC
SIGNAGE FOR CONCERTS IN THE PARK
2025
100520 52110 $1,419.68
6/10/2025 THE SAUCE CREATIVE SERVICES
INC
FLYERS AND BANNERS FOR CONCERTS
IN THE PARK 2025
100520 52110 $1,824.79
CHECK TOTAL $3,244.47
15727 6/10/2025 THE TAIT GROUP INC PS - ENGR/VAROUS TRAFFIC-RELATED PROJ - MAY 2025
100615 54410 $2,500.00
CHECK TOTAL $2,500.00
15728 6/10/2025 THOMAS DONINI SENIOR DANCE DJ, 24/25 100520 55310 $400.00 CHECK TOTAL $400.00
15729 6/10/2025 TRANE SERVICE GROUP INC AC REPLACEMENT&AIR QUALITY UPGRADES (DBC) FY25-26
301630 56104 $75,447.00
6/10/2025 TRANE SERVICE GROUP INC HERITAGE PARK QTRLY MAINT. (040125- 063025)
100630 52320 $903.87
6/10/2025 TRANE SERVICE GROUP INC CITYHALL QTRLY MAINT. (040125- 063025)
100620 52320 $5,697.10
6/10/2025 TRANE SERVICE GROUP INC BUILDING PERFORMANCE SERVICES (ASNEEDED)100630 52320 $11,500.00 CHECK TOTAL $93,547.97
15730 6/10/2025 TYLER TECHNOLOGIES INC ELM PROJECT MGMT HOURS - 5/20/25 503230 56135 $800.00 CHECK TOTAL $800.00
15731 6/10/2025 UA FULLERTON LLC DAY CAMP EXCURSION JUNE 17 2025 100520 53520 $1,498.79 CHECK TOTAL $1,498.79
15732 6/10/2025 ULINE INC DBC SMALL TOOLS & EQUIPMENT 100510 51300 $215.63
5.2.b
Packet Pg. 35
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT CHECK TOTAL $215.63
15733 6/10/2025 VIDIFLO LLC AV & TELEPRODUCTION SYSTEM
ENGINEERING CONSULTANT
270240 55000 $1,125.00
CHECK TOTAL $1,125.00
15734 6/10/2025 VISION SERVICE PLAN VISION INSURANCE PREMIUM JUNE 2025 204 21108 $3.22 6/10/2025 VISION SERVICE PLAN VISION INSURANCE PREMIUM JUNE 2025 203 21108 $4.30 6/10/2025 VISION SERVICE PLAN VISION INSURANCE PREMIUM JUNE 2025 239 21108 $8.08 6/10/2025 VISION SERVICE PLAN VISION INSURANCE PREMIUM JUNE 2025 241 21108 $8.08 6/10/2025 VISION SERVICE PLAN VISION INSURANCE PREMIUM JUNE 2025 238 21108 $13.23 6/10/2025 VISION SERVICE PLAN VISION INSURANCE PREMIUM JUNE 2025 201 21108 $25.35 6/10/2025 VISION SERVICE PLAN VISION INSURANCE PREMIUM JUNE 2025 207 21108 $68.45 6/10/2025 VISION SERVICE PLAN VISION INSURANCE PREMIUM JUNE 2025 206 21108 $95.99 6/10/2025 VISION SERVICE PLAN VISION INSURANCE PREMIUM JUNE 2025 250 21108 $108.83 6/10/2025 VISION SERVICE PLAN VISION INSURANCE PREMIUM JUNE 2025 100 21108 $1,901.32 CHECK TOTAL $2,236.85
15735 6/10/2025 WW GRAINGER INC FY2024-25 EMERGENCY PREP SUPPLIES 100350 51200 $1,615.86 CHECK TOTAL $1,615.86
15736 6/10/2025 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES (HERITAGE PARK) 100630 51200 $220.93 6/10/2025 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES 100620 51200 $692.13 6/10/2025 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES (CITYHALL) 100620 51200 $1,601.47 6/10/2025 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES (DBC) 100510 51210 $366.16 6/10/2025 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES 100630 51200 $3,896.92 6/10/2025 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES 100630 51200 $86.63 6/10/2025 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES 100510 51210 $3,381.27 6/10/2025 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES 100630 51200 $3,550.58 CHECK TOTAL $13,796.09
15737 6/10/2025 WHENTOWORK LLC RECREATION DEPARTMENT STAFF
SCHEDULING
100230 52314 $2,200.00
CHECK TOTAL $2,200.00
5.2.b
Packet Pg. 36
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 15738 6/10/2025 WILLDAN GEOTECHNICAL BUILDING&SAFETY INTERIM PERMIT
TECHNICIAN
100420 55100 $14,960.00
6/10/2025 WILLDAN GEOTECHNICAL BUILDING&SAFETY INTERIM PERMIT
TECHNICIAN
100420 55100 $14,280.00
CHECK TOTAL $29,240.00
15739 6/10/2025 WOODRUFF & SMART, A
PROFESSIONAL CORPORATION
LEGAL SERVICES - APRIL 2025 100 22107 $931.60
6/10/2025 WOODRUFF & SMART, A
PROFESSIONAL CORPORATION
LEGAL SERVICES - APRIL 2025 100120 54020 $5,288.20
CHECK TOTAL $6,219.80
15740 6/10/2025 YUNEX CORP TS MAINT/RESPONSE - AREA POWER OUTAGE
207650 55536 $866.75
6/10/2025 YUNEX CORP RETENTION CONTRACT WITHHOLDING:
25000067
207 29004 $499.50
6/10/2025 YUNEX CORP RETENTION CONTRACT WITHHOLDING:
25000067
207 29004 $2,601.75
CHECK TOTAL $3,968.00
15741 6/10/2025 ZONES IT SOLUTIONS INC TONERS FOR PRINTERS/COPIERS 100230 52314 $298.94 CHECK TOTAL $298.94
GRAND TOTAL $1,665,829.71
5.2.b
Packet Pg. 37
Agenda #: 5.3
Meeting Date: June 17, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: TREASURER'S STATEMENT
STRATEGIC
GOAL: Responsible Stewardship of Public Resources
RECOMMENDATION:
Approve the April 2025 Treasurer’s Statement.
FINANCIAL IMPACT:
None.
BACKGROUND/DISCUSSION:
Consistent with City policy, the Finance Department presents the monthly Treasurer’s Statement to the City Council for review and approval. This statement shows the cash balances with a breakdown of various investment accounts and the yield to maturity from investments. This statement also includes an investment portfolio management report which details the activities of investments. All investments have been made in accordance with the City’s Investment Policy.
PREPARED BY:
5.3 Packet Pg. 38
REVIEWED BY:
Attachments:
1. 5.3.a Treasurer's Cash Report - April 2025
2. 5.3.b Tresurer's Certification & Portfolio Report - April 2025
5.3 Packet Pg. 39
CASH & INVESTMENT BALANCES
Cash Funds
General Account $3,150,377.09
Payroll Account $0.00
Change Fund - General Fund $300.00
Petty Cash Account $553.00
Cash With Fiscal Agent (US Bank 2021 Bonds) $3,464.90
Total Cash Funds $3,154,694.99
City & LAIF Invested Funds (Book Value):
Local Agency Investment Fund $9,499,538.17
City-Managed Fixed-Income Securities (0-5 year maturity) $59,581,131.86 Total Investment Funds (Book Value) $69,080,670.03
Fiscal Year-To-Date Effective Rate of Return (City Funds & LAIF) 3.77% (10 months) Fiscal YTD Interest Earnings (City Funds & LAIF) $2,161,399.34 (10 months) FY 2024-25 Budgeted Interest Earnings (City Funds & LAIF) $1,608,100.00 (12 months) Invested Funds With OPEB Trust (Managed by CalPERS/State Street) $908,737.09 Annualized rate of return as of 06/30/2024 (since 6/30/16, 8 yrs) 4.24% OPEB Trust Fiscal Year-To-Date Earnings $37,914.23 (10 months) GRAND TOTAL - CASH & INVESTMENTS $73,144,102.11
CITY OF DIAMOND BAR - CITY TREASURER'S CASH BALANCE REPORT AS OF APRIL 30, 2025
5.3.a
Packet Pg. 40
INVESTMENTS BOOK VALUE
PERCENT OF
PORTFOLIO TERM
DAYS TO
MATURITY
YIELD TO
MATURITY
Federal Credit Union CD $15,871,000.00 22.97% 1,417 788 4.279% Local Agency Investment Fund $9,499,538.17 13.75% 1 1 4.281% Corporate Notes $3,661,158.93 5.30% 1,704 1,447 4.896%
Federal Agency Coupon Securities $8,146,479.99 11.79% 1,522 642 4.125% Treasury Coupon Securities $6,086,972.20 8.81% 1,487 577 3.045% Federal Agency Callable $7,249,768.41 10.49% 1,737 432 2.476% Certificates of Deposit-Banks $7,526,087.57 10.89% 1,510 818 3.712% Municipal Bonds $1,772,836.94 2.57% 1,598 638 4.205%
Money Market Fund $9,266,827.82 13.41% 1 1 4.230%
Total Investments and Averages $69,080,670.03 100.00% 1,115 535 3.926%
TOTAL INTEREST EARNED
I certify that this report accurately reflects all City pooled investments Daniel Fox and is in conformity with the investment policy of the City of Diamond Bar City Treasurer approved by City Council and on file in the City Clerk's office. The investment program herein provides sufficient cash flow liquidity to meet the next six months estimated expenditures.
4.05% 3.77%
$225,784.97 $2,161,399.34
CITY OF DIAMOND BAR
INVESTMENT PORTFOLIO SUMMARY REPORT
APRIL 30, 2025
MONTH ENDING FISCAL YEAR-TO-DATE
APRIL 30, 2025 2024-2025
5.3.b
Packet Pg. 41
City of Diamond Bar
Portfolio Management
April 30, 2025
City of Diamond Bar
21810 Copley Drive
Diamond Bar, CA
(909)839-7053
Portfolio Summary
% of
Portfolio
Book
Value Investments
Market
Value
Par
Value
Days to
Term Maturity
YTM/C
Federal Credit Union CD 15,871,000.00 15,805,725.46 15,871,000.00 22.97 1,417 788 4.279 Local Agency Investment Funds 9,499,538.17 9,355,415.92 9,499,538.17 13.75 1 1 4.281 Corporate Notes 3,800,000.00 3,661,158.93 3,661,158.93 5.30 1,704 1,447 4.896 Federal Agency Coupon Securities 8,125,000.00 8,167,133.28 8,146,479.99 11.79 1,522 642 4.125 Treasury Coupon Securities 6,125,000.00 6,014,359.67 6,086,972.20 8.81 1,487 577 3.045 Federal Agency Callable 7,250,000.00 6,923,688.49 7,249,768.41 10.49 1,737 432 2.476 Certificate of Deposit 7,622,000.00 7,398,395.75 7,526,087.57 10.89 1,510 818 3.712 Municipal Bonds 1,845,000.00 1,754,458.19 1,772,836.94 2.57 1,598 638 4.205 Money Market Fund 9,266,827.82 9,266,827.82 9,266,827.82 13.41 1 1 4.230 69,080,670.03 100.00%
Investments
69,404,365.99 68,347,163.51 1,115 535 3.926
Current Year
April 30
225,784.97
Fiscal Year To Date
2,161,399.34
Average Daily Balance
Effective Rate of Return
67,844,976.04 68,750,479.66
4.05% 3.77%
Total Earnings Month Ending
__________________________________________________ ____________________ Jason M. Jacobsen, Finance Director
Portfolio POOL
AP
Reporting period 04/01/2025-04/30/2025
Run Date: 06/04/2025 - 10:43 PM (PRF_PM1) 7.3.0
Report Ver. 7.3.6.1
06/04/2025
5.3.b
Packet Pg. 42
Days to
Maturity
Par Value Book Value
Maturity
Date
Stated
Market Value Rate
April 30, 2025
Portfolio Details - Investments
Average
Balance Issuer
Portfolio Management
City of Diamond Bar
YTM/C
CUSIP Investment # Term
Purchase
Date
Federal Credit Union CD
06251A3K4 10402 America's Credit Union 12/16/2021 248,000.00 227,139.23 248,000.00 1.350 1,826 594 1.350 12/16/2026 00790UAC1 10682 ADVANTAGE CREDIT UNION 07/31/2024 249,000.00 249,000.00 249,000.00 4.450 1,826 1,552 4.450 07/31/2029 02157RAA5 10683 ALTAONE FEDERAL CREDIT 07/19/2024 249,000.00 249,000.00 249,000.00 4.450 1,826 1,540 4.450 07/19/2029 011852AE0 10547 Alaska USA FCU 03/08/2023 249,000.00 249,000.00 249,000.00 4.600 1,827 1,042 4.600 03/08/2028 02589ACS9 10419 American Express Bank 05/18/2022 246,000.00 244,052.66 246,000.00 3.100 1,097 18 3.100 05/19/2025 052392BT3 10495 AUSTIN TELCO FCU 09/21/2022 249,000.00 249,000.00 249,000.00 3.800 1,826 873 3.800 09/21/2027 07181JBH6 10697 Baxter Credit Union 08/22/2024 249,000.00 249,000.00 249,000.00 4.350 1,461 1,209 4.350 08/22/2028 07371BWA5 10679 Beal Bank-Plano TX 06/12/2024 244,000.00 244,000.00 244,000.00 4.650 1,820 1,497 4.650 06/06/2029 130162BL3 10621 CALIFORNIA CREDIT UNION 12/28/2023 243,000.00 243,000.00 243,000.00 5.100 550 60 5.100 06/30/2025 14042THZ3 10453 Capital One Bank USA 07/27/2022 248,000.00 248,000.00 248,000.00 3.500 1,826 817 3.500 07/27/2027 12481GAZ0 10663 CBC Federal Credit Union 05/14/2024 249,000.00 249,000.00 249,000.00 4.650 1,826 1,474 4.650 05/14/2029 17783PAK7 10625 City Federal Credit Union 01/18/2024 249,000.00 249,000.00 249,000.00 4.000 1,827 1,358 4.000 01/18/2029 16863LAE5 10502 CHIEF FINANCIAL FCU 10/12/2022 249,000.00 249,000.00 249,000.00 4.600 1,098 166 4.600 10/14/2025 19058RAG6 10684 COASTAL1CU 07/22/2024 249,000.00 249,000.00 249,000.00 4.550 1,460 1,177 4.550 07/21/2028 19123RAA0 10529 COCA-COLA FCU 01/31/2023 249,000.00 249,000.00 249,000.00 4.600 1,098 277 4.600 02/02/2026 20367GBD0 10440 Community Commerce Bank 07/27/2022 248,000.00 248,000.00 248,000.00 3.050 1,280 271 3.050 01/27/2026 20825WBC3 10474 Connexus CU 08/26/2022 248,000.00 248,000.00 248,000.00 3.500 1,096 117 3.500 08/26/2025 14622LAS1 10686 CARTER FEDERAL CU 08/07/2024 249,000.00 249,000.00 249,000.00 4.250 1,826 1,559 4.250 08/07/2029 23204HPM4 10678 Customers Bank 06/11/2024 244,000.00 244,000.00 244,000.00 4.850 1,095 771 4.850 06/11/2027 291916AG9 10596 Empower FED Credit Union 10/23/2023 248,000.00 248,000.00 248,000.00 5.100 1,827 1,271 5.100 10/23/2028 29367RNG7 10720 Enterprise Bank Corp. 08/28/2024 249,000.00 249,000.00 249,000.00 3.800 1,826 1,580 3.800 08/28/2029 32026U5U6 10664 First Foundation Bank 05/22/2024 244,000.00 244,000.00 244,000.00 4.600 1,826 1,482 4.600 05/22/2029 320165LR2 10648 FIRST FARMERS BK & TRUST 03/28/2024 249,000.00 249,000.00 249,000.00 4.850 671 272 4.850 01/28/2026 32114MBC0 10681 First Natl Bnk Blue Erth 06/20/2024 248,000.00 248,000.00 248,000.00 4.850 1,095 780 4.850 06/20/2027 33610RVR1 10685 FIRST PREMIER BANK 07/17/2024 244,000.00 244,000.00 244,000.00 4.450 1,461 1,173 4.450 07/17/2028 37424PAG9 10570 GESA CREDIT UNION 07/31/2023 248,000.00 248,000.00 248,000.00 5.500 731 91 5.500 07/31/2025 39573LAV0 10255 GREENSTATE CREDIT UNION 02/26/2021 248,000.00 224,875.74 248,000.00 0.650 1,826 301 0.650 02/26/2026 42228LAH4 10496 HEALTHCARE SYSTEMS FCU 09/21/2022 249,000.00 249,000.00 249,000.00 3.600 1,461 508 3.600 09/21/2026 42869GAB2 10639 Hickam 01/31/2024 249,000.00 249,000.00 249,000.00 4.150 1,461 1,005 4.150 01/31/2028 856285E98 10410 State Bank of India 01/31/2022 248,000.00 230,670.75 248,000.00 1.750 1,827 641 1.750 02/01/2027 472207AE9 10491 JEANNE D'ARC CREDIT UNION 09/30/2022 249,000.00 249,000.00 249,000.00 3.800 1,826 882 3.800 09/30/2027 48115LAM6 10707 Jovia Financial Credit Union C 08/16/2024 249,000.00 249,000.00 249,000.00 4.650 731 473 4.650 08/17/2026 50625LBR3 10606 LAFAYETTE FCU 11/30/2023 248,000.00 248,000.00 248,000.00 5.250 1,096 578 5.250 11/30/2026 530520AC9 10530 LIBERTY FIRST CU 01/27/2023 249,000.00 249,000.00 249,000.00 4.500 1,096 271 4.500 01/27/2026 534574AC2 10571 LINCOLN PARK COMMUNITY BANK 08/28/2023 248,000.00 248,000.00 248,000.00 5.000 1,827 1,215 5.000 08/28/2028 55026MAE5 10487 LUMINATE BANK 09/15/2022 249,000.00 249,000.00 249,000.00 3.400 1,826 867 3.400 09/15/2027 Portfolio POOL
AP
Run Date: 06/04/2025 - 10:43 PM (PRF_PM2) 7.3.0
Report Ver. 7.3.6.1
5.3.b
Packet Pg. 43
Days to
Maturity
Par Value Book Value
Maturity
Date
Stated
Market Value Rate
April 30, 2025
Portfolio Details - Investments
Average
Balance Issuer
Portfolio Management
City of Diamond Bar
YTM/C
CUSIP Investment # Term
Purchase
Date
Federal Credit Union CD
56824JBC7 10718 Marine Federal Corp. 08/30/2024 249,000.00 249,000.00 249,000.00 4.000 731 487 4.000 08/31/2026 58404DUA7 10622 Medallion Bank 12/29/2023 248,000.00 248,000.00 248,000.00 4.500 1,096 607 4.500 12/29/2026 59524LAA4 10549 MID CAROLINA CU 03/13/2023 249,000.00 249,000.00 249,000.00 4.850 1,096 316 4.850 03/13/2026 61690DQK7 10662 Morgan Stanley Bank 05/08/2024 244,000.00 244,000.00 244,000.00 4.700 1,461 1,103 4.700 05/08/2028 62847NEL6 10646 MVB BANK INC 03/27/2024 249,000.00 249,000.00 249,000.00 4.800 730 330 4.800 03/27/2026 654062LP1 10643 NICOLET NATIONAL BANK 03/08/2024 249,000.00 249,000.00 249,000.00 4.250 1,826 1,407 4.250 03/08/2029 68584JAV1 10675 Oregon Community Cred Un 06/07/2024 248,000.00 248,000.00 248,000.00 5.050 731 403 5.050 06/08/2026 682325EK7 10676 One Community Bank 06/18/2024 249,000.00 249,000.00 249,000.00 4.850 913 596 4.850 12/18/2026 722000AC0 10575 PIMA FEDERAL CREDIT 08/17/2023 248,000.00 248,000.00 248,000.00 5.300 1,096 473 5.300 08/17/2026 77357DAB4 10607 ROCKLAND FCU 11/30/2023 248,000.00 248,000.00 248,000.00 5.000 1,827 1,309 5.000 11/30/2028 795451BQ5 10461 Sallie Mae Bank 07/06/2022 248,000.00 248,000.00 248,000.00 3.400 1,097 67 3.400 07/07/2025 849061AF3 10644 SPOKANE TEACHERS CR UN 03/25/2024 245,000.00 245,000.00 245,000.00 4.750 1,095 693 4.750 03/25/2027 87868YAL7 10551 TECHNOLOGY CU 03/23/2023 249,000.00 249,000.00 249,000.00 5.000 1,096 326 5.000 03/23/2026 89235MNT4 10442 Toyota Financial SGS Bank 07/22/2022 248,000.00 248,000.00 248,000.00 3.400 1,826 812 3.400 07/22/2027 89839KAD7 10604 TRUSTSTAR BANK 11/22/2023 248,000.00 248,000.00 248,000.00 4.750 1,827 1,301 4.750 11/22/2028 88709RBH1 10677 Timberland Bank Hoquaim 06/12/2024 249,000.00 249,000.00 249,000.00 4.850 912 589 4.850 12/11/2026 89854LAD5 10564 TTCU FED CU 07/26/2023 248,000.00 248,000.00 248,000.00 5.000 1,827 1,182 5.000 07/26/2028 91527PCF2 10651 Univest Bank & Trust Co. 03/13/2024 249,000.00 249,000.00 249,000.00 4.250 1,826 1,412 4.250 03/13/2029 914242AA0 10492 UNIVERSITY CREDIT UNION 09/26/2022 249,000.00 249,000.00 249,000.00 4.000 1,096 148 4.000 09/26/2025 90352RCM5 10424 US ALLIANCE FED CREDIT UNION 05/31/2022 249,000.00 246,987.08 249,000.00 3.100 1,095 29 3.100 05/30/2025 90353EBC6 10550 USF FCU 03/15/2023 249,000.00 249,000.00 249,000.00 5.050 915 137 5.050 09/15/2025 91739JAD7 10589 UTAH FIRST CD 10/30/2023 248,000.00 248,000.00 248,000.00 5.100 1,827 1,278 5.100 10/30/2028 06543PDA0 10494 BANK OF THE VALLEY NE 09/30/2022 249,000.00 249,000.00 249,000.00 4.100 1,826 882 4.100 09/30/2027 91823MBE4 10499 VCC BANK 10/14/2022 249,000.00 249,000.00 249,000.00 4.250 1,461 531 4.250 10/14/2026 92348DAA7 10500 VERIDIAN CU 10/24/2022 249,000.00 249,000.00 249,000.00 4.500 1,096 176 4.500 10/24/2025 93883MBA5 10674 WASHINGTON FINANCIAL 05/31/2024 244,000.00 244,000.00 244,000.00 4.500 1,826 1,491 4.500 05/31/2029 949764JY1 10617 Wells Fargo 12/27/2023 248,000.00 248,000.00 248,000.00 4.100 1,827 1,336 4.100 12/27/2028 98138MCA6 10590 WORKERS FCU 10/30/2023 248,000.00 248,000.00 248,000.00 5.200 1,827 1,278 5.200 10/30/2028 Subtotal and Average 15,871,000.00 15,871,000.00 15,805,725.46 15,871,000.00 1,417 788 4.279 Local Agency Investment Funds
LAIF 10028 Local Agency Investment Fund 9,499,538.17 9,355,415.92 9,499,538.17 4.281 1 1 4.281 Subtotal and Average 4,185,016.75 9,499,538.17 9,355,415.92 9,499,538.17 1 1 4.281 Portfolio POOL
AP
Run Date: 06/04/2025 - 10:43 PM (PRF_PM2) 7.3.0
5.3.b
Packet Pg. 44
Days to
Maturity
Par Value Book Value
Maturity
Date
Stated
Market Value Rate
April 30, 2025
Portfolio Details - Investments
Average
Balance Issuer
Portfolio Management
City of Diamond Bar
YTM/C
CUSIP Investment # Term
Purchase
Date
Corporate Notes
06406YAA0 10732 Bank of NY Mello Corp. 01/13/2025 350,000.00 325,163.33 325,163.33 3.300 1,683 1,575 5.170 08/23/2029 06048WR36 10515 Bank of America Corp. 12/27/2022 500,000.00 471,537.45 471,537.45 2.000 1,638 782 5.000 06/22/2027 17325FBK3 10733 CITIBANK 01/13/2025 350,000.00 347,302.31 347,302.31 4.838 1,666 1,527 5.042 08/06/2029 29736RAP5 10737 ESTEE LAUDER CO 03/25/2025 300,000.00 271,515.48 271,515.48 2.375 1,712 1,675 4.707 12/01/2029 24422EXB0 10668 JOHN DEERE CAPITAL CORP 05/29/2024 500,000.00 499,556.66 499,556.66 4.950 1,507 1,170 4.979 07/14/2028 46647PAX4 10731 JP Morgan Chase 01/07/2025 400,000.00 393,047.21 393,047.21 4.452 1,793 1,314 4.980 12/05/2029 49177JAH5 10738 KENVUE INC 03/25/2025 300,000.00 305,294.76 305,294.76 5.000 1,823 1,786 4.581 03/22/2030 59217GFT1 10734 MET LIFE GLOBAL 01/09/2025 500,000.00 499,334.18 499,334.18 4.900 1,826 1,714 4.932 01/09/2030 637432NV3 10739 NATIONAL RURAL UTILITIES COOPE 03/25/2025 300,000.00 270,438.73 270,438.73 2.400 1,816 1,779 4.691 03/15/2030 808513BX2 10740 CHARLES SCHWAB 03/25/2025 300,000.00 277,968.82 277,968.82 2.750 1,651 1,614 4.611 10/01/2029 Subtotal and Average 3,659,641.84 3,800,000.00 3,661,158.93 3,661,158.93 1,704 1,447 4.896 Federal Agency Coupon Securities
17325FBB3 10631 CITIBANK 01/30/2024 750,000.00 771,612.51 771,612.51 5.803 1,704 1,247 4.847 09/29/2028 3133ENZG8 10458 Federal Farm Credit Bank 07/11/2022 500,000.00 500,127.98 500,127.98 3.375 1,075 50 3.176 06/20/2025 3133EPCG8 10545 Federal Farm Credit Bank 03/01/2023 1,000,000.00 996,742.28 996,742.28 4.125 1,736 944 4.267 12/01/2027 3133EPQC2 10572 Federal Farm Credit Bank 08/02/2023 1,000,000.00 999,590.61 999,590.61 4.625 1,080 442 4.661 07/17/2026 3130ASGU7 10432 Federal Home Loan Bank 06/16/2022 1,000,000.00 1,020,268.00 999,614.71 3.500 1,821 771 3.520 06/11/2027 3130ASJ59 10447 Federal Home Loan Bank 07/18/2022 1,000,000.00 1,002,427.71 1,002,427.71 3.375 1,425 407 3.141 06/12/2026 313373B68 10537 Federal Home Loan Bank 02/27/2023 500,000.00 499,020.45 499,020.45 4.375 1,110 316 4.619 03/13/2026 3130AWMN7 10563 Federal Home Loan Bank 07/21/2023 500,000.00 502,760.02 502,760.02 4.375 1,785 1,135 4.177 06/09/2028 3130B0N70 10645 Federal Home Loan Bank 03/27/2024 500,000.00 500,000.00 500,000.00 4.850 1,826 330 4.850 03/27/2029 3130B2F59 10706 Federal Home Loan Bank 08/20/2024 575,000.00 575,000.00 575,000.00 4.250 1,816 466 4.250 08/10/2029 45818WED4 10498 INTER-AMERICAN DEV. BANK 09/13/2022 500,000.00 494,695.45 494,695.45 2.980 1,731 770 3.902 06/10/2027 61746BCY0 10708 Morgan Stanley Bank 08/01/2024 300,000.00 304,888.27 304,888.27 6.250 738 465 4.888 08/09/2026 Subtotal and Average 8,146,832.77 8,125,000.00 8,167,133.28 8,146,479.99 1,522 642 4.125 Treasury Coupon Securities
91282CMG3 10735 UST 02/13/2025 300,000.00 297,127.41 297,127.41 4.250 1,813 1,736 4.477 01/31/2030 91282CMD0 10736 UST 02/13/2025 325,000.00 323,445.22 323,445.22 4.375 1,782 1,705 4.489 12/31/2029 91282CDQ1 10403 U.S. Treasury 01/04/2022 1,000,000.00 925,664.00 998,276.53 1.250 1,822 609 1.357 12/31/2026 91282CEW7 10436 U.S. Treasury 07/14/2022 1,000,000.00 1,004,700.43 1,004,700.43 3.250 1,812 790 3.014 06/30/2027 9128285J5 10445 U.S. Treasury 07/18/2022 1,000,000.00 999,404.79 999,404.79 3.000 1,201 183 3.125 10/31/2025 9128285C0 10456 U.S. Treasury 07/11/2022 1,000,000.00 999,374.47 999,374.47 3.000 1,177 152 3.158 09/30/2025 91282CEU1 10459 U.S. Treasury 07/08/2022 1,000,000.00 999,793.58 999,793.58 2.875 1,073 45 3.051 06/15/2025 91282CEE7 10654 U.S. Treasury 04/08/2024 500,000.00 464,849.77 464,849.77 2.375 1,818 1,430 4.393 03/31/2029 Portfolio POOL
AP
Run Date: 06/04/2025 - 10:43 PM (PRF_PM2) 7.3.0
5.3.b
Packet Pg. 45
Days to
Maturity
Par Value Book Value
Maturity
Date
Stated
Market Value Rate
April 30, 2025
Portfolio Details - Investments
Average
Balance Issuer
Portfolio Management
City of Diamond Bar
YTM/C
CUSIP Investment # Term
Purchase
Date
Subtotal and Average 6,086,450.46 6,125,000.00 6,014,359.67 6,086,972.20 1,487 577 3.045 Federal Agency Callable
3133EMSH6 10258 Federal Farm Credit Bank 03/03/2021 500,000.00 463,515.50 500,000.00 0.790 1,826 306 0.790 03/03/2026 3133ENKG4 10397 Federal Farm Credit Bank 01/11/2022 1,000,000.00 933,642.00 1,000,000.00 1.470 1,826 620 1.470 01/11/2027 3133ENMA5 10405 Federal Farm Credit Bank 01/26/2022 1,500,000.00 1,417,582.50 1,500,000.00 1.840 1,826 635 1.840 01/26/2027 3133ENH52 10475 Federal Farm Credit Bank 08/23/2022 500,000.00 500,000.00 500,000.00 4.030 1,826 844 4.030 08/23/2027 3133EREU1 10667 Federal Farm Credit Bank 05/29/2024 500,000.00 499,890.49 499,890.49 5.000 537 200 5.041 11/17/2025 3130AL7M0 10254 Federal Home Loan Bank 02/24/2021 500,000.00 460,993.50 499,877.92 0.625 1,826 23 0.659 02/24/2026 3130AQKJ1 10406 Federal Home Loan Bank 01/28/2022 1,500,000.00 1,398,064.50 1,500,000.00 1.700 1,826 88 1.700 01/28/2027 3130AUDL5 10513 Federal Home Loan Bank 12/30/2022 750,000.00 750,000.00 750,000.00 4.550 1,826 60 4.550 12/30/2027 3010B07G8 10641 Federal Home Loan Bank 02/26/2024 500,000.00 500,000.00 500,000.00 5.000 1,827 1,397 5.000 02/26/2029 Subtotal and Average 7,466,420.93 7,250,000.00 6,923,688.49 7,249,768.41 1,737 432 2.476 Certificate of Deposit
06406GAA9 10717 Bank of NY Mello Corp. 08/01/2024 500,000.00 473,305.55 473,305.55 3.000 1,551 1,186 4.702 10/30/2028 066519QK8 10256 BANK UNITED NA 03/05/2021 248,000.00 224,768.35 248,000.00 0.650 1,826 308 0.000 03/05/2026 06051GGA1 10716 Bank of America Corp. 08/01/2024 300,000.00 290,785.71 290,785.71 3.248 1,176 903 4.596 10/21/2027 14042RRH6 10429 Capital One Bank 05/18/2022 248,000.00 246,036.83 248,000.00 3.100 1,097 18 3.100 05/19/2025 23288UAA5 10555 Cy Fair FCU 05/19/2023 249,000.00 249,000.00 249,000.00 4.350 1,461 748 4.355 05/19/2027 254673F68 10431 Discover Bank 06/01/2022 246,000.00 244,005.19 246,000.00 3.100 1,097 32 3.100 06/02/2025 3130B0YH6 10661 Federal Home Loan Bank 04/19/2024 500,000.00 500,000.00 500,000.00 5.010 1,826 1,449 5.010 04/19/2029 356436AR6 10658 Freedom Northwest CU 04/19/2024 249,000.00 249,000.00 249,000.00 4.550 1,826 1,449 4.550 04/19/2029 38149MZJ5 10260 Goldman Sachs Bank 09/08/2021 248,000.00 225,703.81 248,000.00 1.050 1,826 495 1.051 09/08/2026 48128UDS5 10250 JP Morgan Chase 05/28/2020 248,000.00 231,727.23 248,000.00 1.050 1,826 27 1.010 05/28/2025 46625HQW3 10709 JP Morgan Chase 08/01/2024 300,000.00 296,032.89 296,032.89 3.300 608 335 4.813 04/01/2026 59001PAS8 10457 Meritrust Fed CU 07/08/2022 248,000.00 248,000.00 248,000.00 3.350 1,096 68 3.350 07/08/2025 70962LBH4 10414 Pentagon Federal Credit Union 03/22/2022 248,000.00 234,447.30 248,000.00 1.800 1,462 326 1.800 03/23/2026 69353RFG8 10669 PNC BANK NA 05/29/2024 500,000.00 474,915.50 474,915.50 3.100 1,244 907 5.335 10/25/2027 70320KAX9 10257 Pathfinder Bank 03/11/2021 249,000.00 225,981.94 249,000.00 0.700 1,826 314 0.000 03/11/2026 87165GR79 10430 Synchrony Bank 05/20/2022 248,000.00 246,033.11 248,000.00 3.100 1,096 19 3.100 05/20/2025 88413QDM7 10455 Third Fed Savings & Loan 07/27/2022 245,000.00 245,000.00 245,000.00 3.400 1,826 817 3.402 07/27/2027 89236TLD5 10670 Toyota MTR Credit Corp 05/29/2024 500,000.00 501,584.15 501,584.15 5.400 905 568 5.179 11/20/2026 882508CG7 10653 TEXAS INSTRUME 04/01/2024 750,000.00 752,959.46 752,959.46 4.600 1,774 1,379 4.480 02/08/2029 90348JS92 10261 UBS Bank USA 09/09/2021 248,000.00 224,604.42 248,000.00 0.950 1,826 496 0.000 09/09/2026 91159HHW3 10715 US BANK CORP 08/01/2024 300,000.00 278,066.62 278,066.62 3.000 1,824 1,551 4.964 07/30/2029 91282CKG5 10657 UST 04/22/2024 750,000.00 736,437.69 736,437.69 4.125 1,804 1,430 4.647 03/31/2029 Portfolio POOL
AP
Run Date: 06/04/2025 - 10:43 PM (PRF_PM2) 7.3.0
5.3.b
Packet Pg. 46
Days to
Maturity
Par Value Book Value
Maturity
Date
Stated
Market Value Rate
April 30, 2025
Portfolio Details - Investments
Average
Balance Issuer
Portfolio Management
City of Diamond Bar
YTM/C
CUSIP Investment # Term
Purchase
Date
Subtotal and Average 7,524,783.51 7,622,000.00 7,398,395.75 7,526,087.57 1,510 818 3.712 Municipal Bonds
13032UXM5 10253 CALIF STATE HLTH FACS AUTH 11/04/2020 250,000.00 231,621.25 250,000.00 0.952 1,670 31 0.952 06/01/2025 54438CYL0 10523 LOS ANGELES CA CMNTY CLG DIST 01/05/2023 365,000.00 350,346.50 350,346.50 1.174 1,304 457 4.700 08/01/2026 738850TA4 10522 POWAY UNIFIED SCHOOL DIST 01/04/2023 1,230,000.00 1,172,490.44 1,172,490.44 2.414 1,670 822 4.750 08/01/2027 Subtotal and Average 1,771,335.28 1,845,000.00 1,754,458.19 1,772,836.94 1,598 638 4.205 Wells Fargo Sweep Account
SWEEP 10036 Wells Fargo 07/01/2012 0.00 0.00 0.00 0.010 1 1 0.010 Subtotal and Average 0.00 0.00 0.00 0.00 0 0 0.000
Money Market Fund
857492888 10562 State Street Advisors 05/31/2023 9,266,827.82 9,266,827.82 9,266,827.82 4.230 1 1 4.230 52470G882 10561 Western Asset 05/25/2023 0.00 0.00 0.00 5.150 1 1 5.150 Subtotal and Average 13,133,494.49 9,266,827.82 9,266,827.82 9,266,827.82 1 1 4.230 Total and Average 67,844,976.04 69,404,365.99 68,347,163.51 69,080,670.03 1,115 535 3.926 Portfolio POOL
AP
Run Date: 06/04/2025 - 10:43 PM (PRF_PM2) 7.3.0
5.3.b
Packet Pg. 47
Days to
Maturity
Par Value Book Value
Stated
Market Value Rate
April 30, 2025
Portfolio Details - Cash
Average
Balance Issuer
Portfolio Management
City of Diamond Bar
YTM/C
CUSIP Investment # Term
Purchase
Date
0.00 67,844,976.04 69,404,365.99 1,115 535 3.926
Average Balance 0 0
Total Cash and Investments 68,347,163.51 69,080,670.03
Portfolio POOL
AP
Run Date: 06/04/2025 - 10:43 PM (PRF_PM2) 7.3.0
5.3.b
Packet Pg. 48
April 2024 through April 2025
Activity Summary
Month
Portfolio Management
End Year
Number of
Securities
Total
Invested
360
Equivalent
365
Equivalent
Managed
Pool
Rate
Average
Term
Average
Days to Maturity
City of Diamond Bar
Number
of Investments
Purchased
Number
of Investments
Redeemed
Yield to Maturity
April 2024 121 76,618,349.36 3.897 3.951 4.272 6 0 982 513 May 2024 128 79,915,400.95 4.012 4.068 4.332 8 0 964 519 June 2024 132 76,050,781.13 4.031 4.087 4.360 6 4 1,004 544 July 2024 133 74,224,261.93 4.050 4.106 4.516 4 0 1,030 558 August 2024 138 74,032,657.22 4.034 4.090 4.516 11 0 1,081 591 September 2024 135 67,272,606.39 3.934 3.989 4.516 0 1 1,169 620 October 2024 132 64,810,105.07 3.863 3.916 4.516 0 1 1,188 621 November 2024 130 64,611,067.95 3.826 3.879 4.477 0 0 1,186 599 December 2024 128 64,260,131.88 3.789 3.842 4.434 0 0 1,193 579 January 2025 132 69,345,180.36 3.853 3.907 4.366 4 1 1,143 552 February 2025 133 69,316,865.23 3.849 3.903 4.366 2 1 1,154 547 March 2025 136 68,694,224.17 3.861 3.915 4.366 4 2 1,145 559 April 2025 133 69,080,670.03 3.872 3.926 4.281 0 1 1,115 535 Average 132 70,633,253.97 3.913% 3.968% 4.409 3 1 1,104 564 Portfolio POOL
AP
Run Date: 06/04/2025 - 10:43 PM (PRF_PM4) 7.3.0
Report Ver. 7.3.6.1
5.3.b
Packet Pg. 49
April 30, 2025
Interest Earnings Summary
April 30Month Ending Fiscal Year To Date
Portfolio Management
City of Diamond Bar
CD/Coupon/Discount Investments:
Interest Collected 105,382.11
Plus Accrued Interest at End of Period
Less Accrued Interest at Beginning of Period
312,309.60
( 269,103.66)
3,016,291.65
-1,187,690.40
( 335,150.44)
Less Accrued Interest at Purchase During Period ( 0.00) ( 0.00) Interest Earned during Period
Adjusted by Premiums and Discounts
Adjusted by Capital Gains or Losses
Earnings during Periods
148,588.05
9,322.58
0.00 1,493,450.81
110,935.08
0.00 157,910.63 1,604,385.89
Pass Through Securities:
Interest Collected 0.00
Plus Accrued Interest at End of Period
Less Accrued Interest at Beginning of Period
0.00 ( 0.00)
0.00 0.00
( 0.00)
Less Accrued Interest at Purchase During Period ( 0.00) ( 0.00) Interest Earned during Period
Adjusted by Premiums and Discounts
Adjusted by Capital Gains or Losses
Earnings during Periods
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
Cash/Checking Accounts:
Interest Collected 77,123.28
Plus Accrued Interest at End of Period
Less Accrued Interest at Beginning of Period
13,619.55
( 22,868.49)
650,929.99
13,619.55
( 107,536.09)
Interest Earned during Period 67,874.34 557,013.45
Total Interest Earned during Period
Total Adjustments from Premiums and Discounts
Total Capital Gains or Losses
Total Earnings during Period
216,462.39
9,322.58
0.00 2,050,464.26
110,935.08
0.00 225,784.97 2,161,399.34
Portfolio POOL
AP
Run Date: 06/04/2025 - 10:43 PM (PRF_PM6) 7.3.0
Report Ver. 7.3.6.1
5.3.b
Packet Pg. 50
Agenda #: 5.4
Meeting Date: June 17, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: FIRST AMENDMENT WITH DISCOVERY CUBE ORANGE COUNTY FOR ENVIRONMENTAL EDUCATION SERVICES.
STRATEGIC
GOAL: Safe, Sustainable & Healthy Community
RECOMMENDATION:
Approve, and authorize the City Manager to sign, the first amendment with Discovery Cube Orange County for environmental education services, in an amount not-to-exceed $39,650 per fiscal year.
FINANCIAL IMPACT:
The total compensation for Discovery Cube Orange County will not exceed $39,650 per fiscal year. Funding is available through the AB 939 Special Fund (Fund 250), which is specifically designated for waste diversion and recycling programs.
BACKGROUND:
The City has partnered with Discovery Cube Orange County for nearly a decade to deliver environmental education programs to public schools in Diamond Bar. The current contract covers the period from July 1, 2024, through June 30, 2027, with an annual budget of $39,650.
In the past year, the program expanded to include 3rd and 4th grade students, in addition to its original focus on 5th and 6th graders, and also began serving other Diamond Bar-based schools outside the Pomona and Walnut Valley Unified School Districts. The educational program consists of three key components:
1. A live in-school assembly,
2. A take-home activity for continued learning,
3. A field trip to the Discovery Cube facility in Santa Ana.
5.4 Packet Pg. 51
The program has seen strong participation and positive feedback. In the 2024–2025 school year—the first under the current contract—1,128 students participated, exceeding the annual goal of 725 students. Two new schools, Mount Calvary Lutheran School and the Institute of Knowledge, joined the program due to the expanded scope or services.
Discovery Cube measures student learning outcomes through pre- and post-program assessments. At one of the newly participating schools, post-test scores improved by 40%, demonstrating a strong educational impact. Other participating public schools also showed notable improvements, with some increasing their scores by nearly 25%.
ANALYSIS:
This program directly supports the City’s compliance with Senate Bill 1383 by educating students about organics recycling, composting, and overall waste reduction. These educational efforts help the City meet annual outreach and education requirements mandated by CalRecycle.
The proposed contract amendment revises and clarifies the scope of services and compensation structure to align with actual resource needs. The total contract amount remains capped at $39,650 per fiscal year.
City staff will continue to track key performance metrics, student participation, and program costs to ensure they remain within the available funding from the AB 939 Special Fund through the end of the contract term on June 30, 2027.
LEGAL REVIEW:
The City Attorney has reviewed and approved the Agreement as to form.
PREPARED BY:
5.4 Packet Pg. 52
REVIEWED BY:
Attachments:
1. 5.4.a Discovery Cube First Amendment
2. 5.4.b Discovery Cube Proposal & Exhibit A (Rev.)
5.4 Packet Pg. 53
FIRST AMENDMENT
TO
CONSULTANT SERVICES AGREEMENT
This First Amendment to Consultant Services Agreement (“First Amendment”) is made and entered into as of July 1, 2025, by and between the City of Diamond Bar, a municipal corporation (“City”), and Discovery Science Center of Orange County, a California 501 (c)(3) non-profit corporation (herein referred to as the “Consultant”) with reference to the following:
A. The City and the Consultant entered into that certain Consultant Services Agreement dated as of July 1, 2024, which is incorporated herein by this reference (the “Original Agreement”); and
B. The City and the Consultant desire to amend the Original Agreement to modify, amend and supplement certain portions thereof.
NOW, THEREFORE, the parties hereby agree as follows:
1. Defined Terms. Except as otherwise defined herein, all capitalized terms used herein shall have the meanings set forth for such terms in the Original Agreement.
2. Revised Scope of Services. The Scope of Services, Exhibit "A" to the Original Agreement, is hereby amended, modified and supplemented to include the services described on Exhibit "A" attached hereto and incorporated herein by this reference.
3. Compensation. The total not-to-exceed compensation set forth in Section 3 of the Original Agreement was the sum of thirty-nine thousand six hundred fifty dollars ($39,650). Section 3 of the Original Agreement is hereby amended to provide for an annual compensation in the amount of thirty-nine thousand six hundred fifty dollars ($39,650), per fiscal year without the prior authorization of the City.
4. Integration. This First Amendment and all attachments hereto (if any) integrate all of the terms and conditions mentioned herein, and supersede all negotiations with respect hereto. This First Amendment amends, as set forth herein, the Original Agreement and except as specifically amended hereby, the Original Agreement shall remain in full force and effect. To the extent that there is any conflict or inconsistency between the terms and provisions of this First Amendment and the terms and provisions of the Original Agreement, the terms and provisions of this First Amendment shall control.
5.4.a
Packet Pg. 54
1450826.1
IN WITNESS hereof, the parties enter into this First Amendment on the year and day first above written.
“CONSULTANT” “CITY”
Discovery Science Center CITY OF DIAMOND BAR
of Orange County
By: By:
Printed Name: Tina Rolewicz Daniel Fox, City Manager
Title: Vice President of Education
*By: ATTEST:
Printed Name:
Title:
Kristina Santana, City Clerk
APPROVED AS TO FORM:
Omar Sandoval, City Attorney
*NOTE:If Consultant is a corporation, the City requires the following signature(s):
-- (1) the Chairman of the Board, the President or a Vice-President, AND (2) the Secretary, the Chief Financial Officer, the Treasurer, an Assistant Secretary or an Assistant Treasurer. If only one corporate officer exists or one corporate officer holds more than one corporate office, please so indicate. OR
-- The corporate officer named in a corporate resolution as authorized to enter into this Agreement. A copy of the corporate resolution, certified by the Secretary close in time to the execution of the Agreement, must be provided to the City.
5.4.a
Packet Pg. 55
1450826.1
EXHIBIT “A”
SCOPE OF SERVICES
[Behind this page.]
5.4.a
Packet Pg. 56
City of Diamond Bar
2024‐27 Educational Outreach
Proposal
About Discovery Cube
The mission of Discovery Cube is to inspire and educate young minds through engaging and impactful science‐ based programs and exhibits. With more than 120 hands‐on exhibits at Discovery Cube locations and 300 remote‐based activities hosted online at Discovery Cube Connect, Discovery Cube offers families, teachers, and students fun and innovative ways to learn about Science, Technology, Engineering, Art, and Math (STEM/STEAM).
At Discovery Cube, we imagine a world of positive change through science education. As a national award‐winning science center and a champion of STEM education, we strive to enrich young minds in a safe and constructive environment. Our commitment begins with setting educational goals that focus on important scientific principles that are a part of our everyday lives, influencing the lives of children and their families both on‐site at Discovery Cube Orange County and in Los Angeles, and off‐site in six Counties across Southern California.
Background
Discovery Cube is committed to offering environmental educational programs through the highly successful Eco Challenge interactive exhibits. These exhibits, which have been part of the City of Diamond Bar’s initiative, have reached numerous City of Diamond Bar students through the Assembly and Fieldtrip program and families at community events such as Earth Day, inspiring significant positive change in the community.
Discovery Cube has introduced an Organic Waste Lab as a new addition to the Eco Challenge Exhibits at Discovery Cube OC. With the implementation of SB 1383, this outdoor exhibit is an important educational tool for students and residents to learn about preserving environmental resources through organic recycling and composting. In addition to the Exhibits, we have updated our educational curriculum to include organic waste diversion, recycling, and reduction as outlined under our curriculum overview. We are excited and eager to continue our close collaboration with the City of Diamond Bar community, leveraging our shared resources and expertise to deliver tangible results.
Curriculum Overview
Discovery Cube’s innovative environmental science program, 'Greener Pathways: Exploring our Environment,' is a transformative journey for students. It aims to ignite a passion for environmental stewardship from first through sixth grade. Each year, the program will guide students on an inspiring path, shaping them into Earth Guardians – individuals dedicated to protecting our environment, reducing waste, and promoting sustainable living. As they progress through the program, they will delve deeper into the captivating world of environmental science, equipping them with the skills and knowledge to become champions for our planet.
5.4.b
Packet Pg. 57
Throughout this program, students will:
• Discover the wonders of our planet's diverse ecosystems and learn why it's crucial to protect them. • Explore the magic of recycling, composting, and waste reduction, and understand how these actions positively impact our environment.
• Students will not only gain insights into the laws and regulations, such as California's SB 1383, that guide our collective efforts in reducing waste and conserving resources, but they will also actively participate in hands‐on activities, community projects, and advocacy initiatives. This interactive approach empowers them to make a meaningful difference in their surroundings, fostering a sense of responsibility and engagement. It's not just about learning; it's about taking action.
In‐Class Assembly and Field Trip Grades 3 through 6
DCOC proposes to reach 725 students in public and private Diamond Bar‐based schools from the 3rd through 6th grade levels. The Grade‐Specific Greener Pathways Environmental Education Program is as follows:
Interactive in‐class instruction using a curriculum developed for the Greener Pathways Environmental education program
Grade‐specific student booklet summarizing key concepts to accompany the in‐school assembly Online family survey to help gauge home recycling habits Incentive of a child’s admission ticket to those who participate in the survey. Private schools, including Mt. Calvary Lutheran Church, will be part of the City of Diamond Bar’s assembly and field trip program as described in this agreement. Any other private schools will be added to the program for this environmental education program at the request of the City of Diamond Bar. Field trip to DCOC for the students attending the in‐class workshop, with a bus stipend of up to $750.Grades include the 3 & 4
Assembly
Eco Warriors: Our Mission for a Greener Tomorrow
Objective: To introduce third and fourth‐grade students to waste reduction, smart consumer choices, and composting. Students will understand the role of legislation like SB 1383 and will learn how they can take actionable steps to contribute to these efforts.
Grades 5 & 6 Assembly
Champions of Change: Empowering Environmental Leaders Objective: To engage fifth and sixth‐grade students in interactive learning experiences that will deepen their understanding of environmental sustainability and empower them to take action in their communities.
Field Trip to Discovery Cube Grades 3‐6
Field Trips to Discovery Cube include 1 hour, with a 20‐30‐minute specific grade‐level presentation by Discovery Cube demonstrators for grades 3‐6 that aligns with the program content, exploring the Environmental Exhibits and exploring all science center exhibits.
5.4.b
Packet Pg. 58
DCOC provides all aspects of Education Program delivery, including:
Booking of in‐school assembly and accompanying field trips Providing teachers for the in‐school assembly and assigning staff to lead field trips while at DCOC. Procuring, storing, and managing delivery of classroom supplies and equipment and educational booklets needed to complete the Workshop
Collecting, analyzing, and reporting on home surveys
Virtual Visit Programs:
DCOC will continue to offer a virtual visit option to eligible schools. This option would function very similarly to the traditional in‐school program, except instruction taking place online via Microsoft Teams webinar. The booking process would be identical to an in‐person assembly, with DCOC reaching out to only approved schools and grade levels to promote and book the program. A webinar will be used instead of an in‐class presentation on the event day. This presentation will be done live, over the internet, allowing students and our educators to communicate and interact. Instead of using keypads for polling during onsite presentations, DCOC will send an online survey to the participants to collect learning data and a digital version of the booklet.
DCOC will provide educational outreach at the following community events:
Earth Day: City of Diamond Bar Annual Community Event Parks Summer Program: Organic educational interactive outreach activities for K‐6 Grade Level (Optional) Any additional events (e.g., America Recycles Day) will be on an as‐needed basis. The City Staff will notify DCOC 90 days before the event and approve when this service request is needed. The rate for (1) one educator for 50 students is $2,300.
Term
DCOC proposes to provide the Education program for three years, beginning in 2024‐25 and ending in 2026‐27.
Cost and Fee Schedule
Exhibit A, outlines the City of Diamond Bar’s Compensation Schedule, which details the cost and fee structure. Exhibit A specifies that an initial start‐up payment is made at the beginning of the school year to cover the program's capital costs and content creation.
Summary
The innovative approach of the Greener Pathway’s Education program perfectly fitsthe City of Diamond Bar and its current outreach programs. Please forward any questions regarding this proposal to Isabel Rios, Director of Partner Relations, at [email protected].
5.4.b
Packet Pg. 59
EXHIBIT "A"
CITY OF DIAMOND BAR COMPENSATION SCHEDULE
2024-25 through 2026-27 EDUCATION PROGRAM
COMPENSATION SCHEDULE
Title Description Rate Per
Student
Student
Target
Total
Projected
Cost
Grades 3-6
Assembly
Programs
(Public/Private
Schools)
Grade-specific Greener Pathways
environmental education assemblies
3-4 Eco Warriors
5-6 Champions of Change
$10.00 725 $7,250
Grades 3-6
Booklets
(Public/Private
Schools)
Grade-specific Greener Pathways
environmental education booklets
$3.00 725 $2,175
Grades 3-6
Surveys & Tickets
(Public/Public
Schools)
Grade-specific Greener Pathways
environmental education Surveys and
Tickets
$5.00 725 $3,625
Grades 3-6 Field
Trip
(Public/Private
Schools)
Field trips to Discovery Cube
Orange County’s Eco Challenge
Exhibits
3-4 Eco Warriors
5-6 Champions of Change
$14.00 425 $5,950
Bus Stipend
(Public/Private
Schools)
Field Trip Grades 3-6 (Up to 45
students per bus
Up to
$750.00
9 Buses @
45 Students
per Bus
$6,750
Administrative
Fee
Teacher Equipment - includes props,
supplies, and IT equipment for field
trips and outreach programs.
$7,000 One-Time
Annual Fee
$7,000
Earth Day Annual Community Event 2/Educators 150
Residents
$3,450
Parks Summer
Program K-6
Annual Summer Event for K-6 Grade
Level Organic Educational
Interactive Outreach Activities
2/Educators 100-200
Students
$3,450
Subtotal $39,650
5.4.b
Packet Pg. 60
Agenda #: 5.5
Meeting Date: June 17, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: AGREEMENT WITH CITYGREEN CONSULTING FOR SOLID WASTE CONSULTING SERVICES THROUGH JUNE 30, 2027.
STRATEGIC
GOAL: Safe, Sustainable & Healthy Community
RECOMMENDATION:
Approve, and authorize the City Manager to sign, a contract with CityGreen Consulting for solid waste consulting services through June 30, 2027.
FINANCIAL IMPACT:
The total not-to-exceed contract amount is $100,000 ($50,000 per fiscal year). Funding is included in the FY 25/26 budget under the AB939 (Fund 250) Special Fund.
BACKGROUND:
The City’s Environmental Services team relies on several consultants to support solid waste and recycling programs, including waste hauler contract management, compliance with state reporting requirements, and oversight of the Edible Food Recovery Program, which requires certain businesses to donate surplus food. These services have traditionally been split across three separate contracts. With this new contract, the City plans to consolidate these efforts under a single vendor to improve coordination and efficiency.
The contract also includes support for SB 54—the state’s new plastic pollution reduction law—which is still being implemented. This law includes a statewide ban on polystyrene (Styrofoam), which affects many businesses. The consultant will help educate affected businesses, assist them in finding sustainable alternatives, and support compliance with the new requirements.
5.5 Packet Pg. 61
ANALYSIS:
CityGreen Consulting has worked with the City for several years and has proven to be a reliable and capable partner. A request for proposals (RFP) was released on February 5 and closed on February 28. Four proposals were received:
Vendor Annual Cost
Abound Food Care $20,025.00
CityGreen Consulting $68,690.00
Go2Zero $139,346.23
HF&H Consultants $244,000.00
Although Abound Food Care submitted the lowest bid, their proposal did not fully meet the City’s scope of work or program goals. CityGreen Consulting provided the most responsive bid, offering the best balance of experience, qualifications, and cost.
Since the City has made substantial progress in transitioning to new waste hauler contracts (set to begin in September), the overall scope of work for the consultant has been scaled down accordingly.
The proposed Agreement includes an initial two-year term through June 30, 2027, with the option for two 1-year extensions with City Manager approval.
LEGAL REVIEW:
The City Attorney has reviewed and approved the Agreement as to form.
PREPARED BY:
5.5 Packet Pg. 62
REVIEWED BY:
Attachments:
1. 5.5.a CityGreen Consulting Draft Agreement 2025-2027
5.5 Packet Pg. 63
1 Professional Services – Non Design
1450836.1
CONSULTANT SERVICES AGREEMENT
THIS AGREEMENT (the "Agreement") is made as of July 1, 2025 by and between the City of Diamond Bar, a municipal corporation ("City") and CityGreen Consulting ("Consultant").
1. Consultant's Services.
Subject to the terms and conditions set forth in this Agreement Consultant shall provide to the reasonable satisfaction of the City, on an as-needed basis, the solid waste and recycling consulting services set forth in the attached Exhibit "A", which is incorporated herein by this reference. As a material inducement to the City to enter into this Agreement, Consultant represents and warrants that it has thoroughly investigated the work and fully understands the difficulties and restrictions in performing the work. Consultant represents that it is fully qualified to perform such consulting services by virtue of its experience and the training, education and expertise of its principals and employees.
Tara Reyes, Management Analyst (herein referred to as the “City’s Project Manager”), shall be the person to whom the Consultant will report for the performance of services hereunder.
It is understood that Consultant shall coordinate its services hereunder with the City’s Project Manager to the extent required by the City’s Project Manager, and that all performances required hereunder by Consultant shall be performed to the satisfaction of the City’s Project Manager and the City Manager
2. Term of Agreement. This Agreement shall take effect July 1, 2025, and shall continue until June 30, 2027 ("Term"), unless earlier terminated pursuant to the provisions herein.
The City Manager shall have the option to extend this Agreement for two (2) additional one (1) year terms, subject to the same terms and conditions contained herein, by giving Consultant written notice of the exercise of this option at least thirty (30) days prior to the expiration of the initial Term. In the event the City exercises its option to extend the Term, Consultant's compensation shall be subject to an adjustment upon the effective date of extension as follows:
Any increase in compensation will be negotiated between the City and the Consultant, but in no event shall the increase exceed the amount that the Consumer Price Index ("CPI") for the Los Angeles-Anaheim-Riverside metropolitan area for the month immediately preceding the Adjustment Date (the "Index Month") as reported by the Bureau of Labor Statistics of the United States Department of Labor, has increased over the CPI for the month one year prior to the Index Month.
3. Compensation. City agrees to compensate Consultant for each service which Consultant performs to the satisfaction of City in compliance with the scope of services set forth in Exhibit "A". Payment will be made only after submission of proper invoices in the form specified by City. Total payment to Consultant pursuant to this Agreement shall not exceed One hundred thousand dollars ($100,000) without the prior written consent of the City. The above not to exceed amount shall include all costs, including, but not limited to, all clerical, administrative, overhead, telephone, travel and all related expenses.
4. Payment.
5.5.a
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A. As scheduled services are completed, Consultant shall submit to City an invoice for the services completed, authorized expenses and authorized extra work actually performed or incurred.
B. All such invoices shall state the basis for the amount invoiced, including services completed, the number of hours spent and any extra work performed.
C. City will pay Consultant the amount invoiced the City will pay Consultant the amount properly invoiced within 35 days of receipt, but may withhold 30% of any invoice until all work is completed, which sum shall be paid within 35 days of completion of the work and receipt of all deliverables.
D. Payment shall constitute payment in full for all services, authorized costs and authorized extra work covered by that invoice.
5. Change Orders. No payment for extra services caused by a change in the scope or complexity of work, or for any other reason, shall be made unless and until such extra services and a price therefore have been previously authorized in writing and approved by the City Manager or his designee as an amendment to this Agreement. The amendment shall set forth the changes of work, extension of time, if any, and adjustment of the fee to be paid by City to Consultant.
6. Priority of Documents. In the event of any inconsistency between the provisions of this Agreement and any attached exhibits, the provisions of this Agreement shall control.
7. Status as Independent Contractor.
A. Consultant is, and shall at all times remain as to City, a wholly independent contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent, except as specifically provided herein. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner employees of City.
B. Consultant agrees to pay all required taxes on amounts paid to Consultant under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. In the event that City is audited by any Federal or State agency regarding the independent contractor status of Consultant and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between City and Consultant, then Consultant agrees to reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and any appeals relating thereto.
C. Consultant shall fully comply with Workers' Compensation laws regarding Consultant and Consultant's employees. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with applicable Worker's Compensation laws.
D. Consultant shall, at Consultant’s sole cost and expense fully secure and comply with all federal, state and local governmental permit or licensing requirements, including but not limited to the City of Diamond Bar, South Coast Air Quality Management District, and California Air Resources Board.
5.5.a
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1450836.1
E. In addition to any other remedies it may have, City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification required by this Agreement or for any amount or penalty levied against the City for Consultant’s failure to comply with this Section.
8. Standard of Performance. Consultant shall perform all work at the standard of care and skill ordinarily exercised by members of the profession under similar conditions and represents that it and any subcontractors it may engage, possess any and all licenses which are required to perform the work contemplated by this Agreement and shall maintain all appropriate licenses during the performance of the work.
9. Indemnification.
Consultant shall indemnify, defend with counsel approved by City, and hold harmless City, its officers, officials, employees and volunteers ("Indemnitees") from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys' fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with:
(1) Any and all claims under Workers’ Compensation Act and other employee benefit acts with respect to Consultant’s employees or Consultant’s contractor’s employees arising out of Consultant’s work under this Agreement; and (2) Any and all claims arising out of Consultant's performance of work hereunder or its failure to comply with any of its obligations contained in this Agreement, regardless of City’s passive negligence, but excepting such loss or damage which is caused by the sole active negligence or willful misconduct of the City. Should City in its sole discretion find Consultant’s legal counsel unacceptable, then Consultant shall reimburse the City its costs of defense, including without limitation reasonable attorneys' fees, expert fees and all other costs and fees of litigation. The Consultant shall promptly pay any final judgment rendered against the Indemnitees. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement. Except for the Indemnitees, this Agreement shall not be construed to extend to any third-party indemnification rights of any kind.
(3) The Consultant's obligations to indemnify, defend and hold harmless the City shall survive termination of this Agreement.
10. Insurance.
A. Consultant shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, with an insurance company authorized to do business in the State of California and approved by the City the following insurance:
(1) a policy or policies of broad-form comprehensive general liability insurance written on an occurrence basis with minimum limits of $1,000,000.00 combined single limit coverage against any injury, death, loss or damage as a result of wrongful or negligent acts by Consultant, its officers, employees, agents, and independent contractors in performance of services under this Agreement;
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4 Professional Services – Non Design
1450836.1
(2) property damage insurance with a minimum limit of $500,000.00 per occurrence;
(3) automotive liability insurance written on an occurrence basis covering all owned, non-owned and hired automobiles, with minimum combined single limits coverage of $1,000,000.00; and
(4) Worker's Compensation insurance when required by law, with a minimum limit of $500,000.00 or the amount required by law, whichever is greater.
B. The City, its officers, employees, agents, and volunteers shall be named as additional insureds on the policies as to comprehensive general liability, property damage, and automotive liability. The policies as to comprehensive general liability, property damage, and automobile liability shall provide that they are primary, and that any insurance maintained by the City shall be excess insurance only.
C. All insurance policies shall provide that the insurance coverage shall not be nonrenewed, canceled, reduced, or otherwise modified (except through the addition of additional insureds to the policy) by the insurance carrier without the insurance carrier giving City at least ten (10) days prior written notice thereof. Consultant agrees that it will not cancel, reduce or otherwise modify the insurance coverage and in the event of any of the same by the insurer to immediately notify the City.
D. All policies of insurance shall cover the obligations of Consultant pursuant to the terms of this Agreement and shall be issued by an insurance company which is authorized to do business in the State of California or which is approved in writing by the City; and shall be placed have a current A.M. Best's rating of no less than A-, VII.
E. Consultant shall submit to City (1) insurance certificates indicating compliance with the minimum insurance requirements above, and (2) insurance policy endorsements or a copy of the insurance policy evidencing the additional insured requirements in this Agreement, in a form acceptable to the City.
F. Self-Insured Retention/Deductibles. All policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention (“SIR”) and/or deductible of the policy in lieu of the Consultant (as the named insured) should Consultant fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City. Consultant understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Consultant as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Consultant’s due to such failure in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Consultant for breach of this Agreement in addition to any other damages incurred by City due to the breach.
G. Subrogation. With respect to any Workers' Compensation Insurance or Employer's Liability Insurance, the insurer shall waive all rights of subrogation and contribution it may have against the Indemnitees.
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H. Failure to Maintain Insurance. If Consultant fails to keep the insurance required under this Agreement in full force and effect, City may take out the necessary insurance and any premiums paid, plus 10% administrative overhead, shall be paid by Consultant, which amounts may be deducted from any payments due Consultant.
I. Consultant shall include all subcontractors, if any, as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor to the City for review and approval. All insurance for subcontractors shall be subject to all of the requirements stated herein.
11. Confidentiality. Consultant in the course of its duties may have access to confidential data of City, private individuals, or employees of the City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. Notwithstanding the foregoing, to the extent Consultant prepares reports of a proprietary nature specifically for and in connection with certain projects, the City shall not, except with Consultant's prior written consent, use the same for other unrelated projects.
12. Ownership of Materials. Except as specifically provided in this Agreement, all materials provided by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. Consultant may, however, make and retain such copies of said documents and materials as Consultant may desire.
13. Maintenance and Inspection of Records. In accordance with generally accepted accounting principles, Consultant and its subcontractors shall maintain reasonably full and complete books, documents, papers, accounting records, and other information (collectively, the “records”) pertaining to the costs of and completion of services performed under this Agreement. The City and any of their authorized representatives shall have access to and the right to audit and reproduce any of Consultant's records regarding the services provided under this Agreement. Consultant shall maintain all such records for a period of at least three (3) years after termination or completion of this Agreement. Consultant agrees to make available all such records for inspection or audit at its offices during normal business hours and upon three (3) days' notice from the City, and copies thereof shall be furnished if requested.
14. Conflict of Interest.
A. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the services to be performed by Consultant under this Agreement, or which would conflict in any manner with the performance of its services hereunder. Consultant further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest which would conflict in any manner with the performance of its services pursuant to this Agreement.
B. Consultant covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result of the
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performance of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement.
15. Termination. The City may terminate this Agreement with or without cause upon fifteen (15) days' written notice to Consultant. The effective date of termination shall be upon the date specified in the notice of termination, or, in the event no date is specified, upon the fifteenth (15th) day following delivery of the notice. In the event of such termination, City agrees to pay Consultant for services satisfactorily rendered prior to the effective date of termination.
Immediately upon receiving written notice of termination, Consultant shall discontinue performing services, unless the notice provides otherwise, except those services reasonably necessary to effectuate the termination. The City shall be not liable for any claim of lost profits.
16. Personnel/Designated Person. Consultant represents that it has, or will secure at its own expense, all personnel required to perform the services under this Agreement. All of the services required under this Agreement will be performed by Consultant or under it supervision, and all personnel engaged in the work shall be qualified to perform such services.
Except as provided in this Agreement, Consultant reserves the right to determine the assignment of its own employees to the performance of Consultant's services under this Agreement, but City reserves the right in its sole discretion to require Consultant to exclude any employee from performing services on City's premises.
17. Non-Discrimination and Equal Employment Opportunity.
A. Consultant shall not discriminate as to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto. Such nondiscrimination shall include but not be limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship.
B. Consultant will, in all solicitations or advertisements for employees placed by or on behalf of Consultant state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation.
C. Consultant will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials.
18. Reserved.
19. Time Is of the Essence. Time is of the essence in this Agreement. Consultant shall do all things necessary and incidental to the prosecution of Consultant's work.
20. Reserved.
21. Delays and Extensions of Time. Consultant's sole remedy for delays outside its control shall be an extension of time. No matter what the cause of the delay, Consultant must document any delay and request an extension of time in writing at the time of the delay to the
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satisfaction of City. Any extensions granted shall be limited to the length of the delay outside Consultant’s control. If Consultant believes that delays caused by the City will cause it to incur additional costs, it must specify, in writing, why the delay has caused additional costs to be incurred and the exact amount of such cost within 10 days of the time the delay occurs. No additional costs can be paid that exceed the not to exceed amount absent a written amendment to this Agreement. In no event shall the Consultant be entitled to any claim for lost profits due to any delay, whether caused by the City or due to some other cause.
22. Assignment. Consultant shall not assign or transfer any interest in this Agreement nor the performance of any of Consultant's obligations hereunder, without the prior written consent of City, and any attempt by Consultant to so assign this Agreement or any rights, duties, or obligations arising hereunder shall be void and of no effect.
23. Compliance with Laws. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state, and local governments.
24. Non-Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Consultant constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Consultant, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default.
25. Reserved.
26. Mediation. Any dispute or controversy arising under this Agreement, or in connection with any of the terms and conditions hereof, which cannot be resolved by the parties, may be referred by the parties hereto for mediation. A third party, neutral mediation service shall be selected, as agreed upon by the parties and the costs and expenses thereof shall be borne equally by the parties hereto. The parties agree to utilize their good faith efforts to resolve any such dispute or controversy so submitted to mediation. It is specifically understood and agreed by the parties hereto that mutual good faith efforts to resolve the same any dispute or controversy as provided herein, shall be a condition precedent to the institution of any action or proceeding, whether at law or in equity with respect to any such dispute or controversy.
27. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during regular business hours or by facsimile before or during regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section.
“CONSULTANT” “CITY”
City Green Consulting City of Diamond Bar
30181 Outpost Road 21810 Copley Drive
San Juan Capistrano, CA 92675 Diamond Bar, CA 91765-4178 Attn.: Michael Balliet, President Attn.: Daniel Fox, City Manager Phone: 949-378-2205 Phone: 909-839-7010
E-Mail: [email protected] E-mail: [email protected]
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28. Governing Law. This Agreement shall be interpreted, construed and enforced in accordance with the laws of the State of California. The venue for any action brought under this Agreement shall be in Los Angeles County.
29. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument.
30. Entire Agreement. This Agreement, and any other documents incorporated herein by reference, represent the entire and integrated agreement between Consultant and City.
This Agreement supersedes all prior oral or written negotiations, representations or agreements.
This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement. Amendments on behalf of the City will only be valid if signed by a person duly authorized to do so under the City's Purchasing Ordinance.
IN WITNESS of this Agreement, the parties have executed this Agreement as of the date first written above.
"Consultant" "City"
CityGreen Consulting, LLC CITY OF DIAMOND BAR
By: ________________________ By: ______________________ Michael Balliet, President/ Owner Daniel Fox, City Manager ATTEST:
__________________________
Kristina Santana, City Clerk
Approved as to form:
By: _________________________
Omar Sandoval, City Attorney
*NOTE: If Consultant is a corporation, the City requires the following signature(s):
-- (1) the Chairman of the Board, the President or a Vice-President, AND (2) the Secretary, the Chief Financial Officer, the Treasurer, an Assistant Secretary or an Assistant Treasurer. If only one corporate officer exists or one corporate officer holds more than one corporate office, please so indicate. OR -- The corporate officer named in a corporate resolution as authorized to enter into this Agreement. A copy of the corporate resolution, certified by the Secretary close in time to the execution of the Agreement, must be provided to the City.
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PROPOSAL TO PROVIDE
Solid Waste Consulting Services
Prepared by
CityGreen Consulting, LLC
30181 Outpost Road
San Juan Capistrano, CA 92675
February 28, 2025
Prepared for
City of Diamond Bar
Attn: City Manager’s Office
21810 Copley Drive
Diamond Bar, CA 91765
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1-Project Team
Our project team is very familiar with the City of Diamond Bar as a current consultant to the City.
For this project Mike Balliet will serve a project lead, planning and refining all aspects of project work through active communication with the city staff. He will also serve as the primary point of contact. He will also perform 20% of our proposed scope work.
Matt Balliet will act as co-project lead, assisting in project management and administration tasks.
In addition to directly performing task work, Matt Balliet will track staff consultant hours and deliverables and lead bi-weekly internal meetings to review the efficiency and quality of project work. Matt will lead project efforts dealing with outreach and education, any website updates, and also with technical assistance related to commercial recycling and edible food programs.
Matt’s involvement will encompass 18% of our project work.
Mike Byrne will perform 26% of task work, bringing his 35-years of experience managing solid waste and compliance programs, as well as the contractual and compliance efforts of multiple hauler as a Senior Management Analyst for the City of Irvine for 26 of his 30 years with that jurisdiction. He is in his 5th year with our firm and is responsible for edible food programs, business technical assistance programs, hauler and generator compliance reviews, and additional SB 1383 Mike Balliet
(President -
Project Lead)
Mike Byrne (Sr.
Consultant)
Andrew Playford
(Consultant)
Matt Balliet (VP -
Co-Lead)
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compliance programs that include procurement, records management, and program monitoring/enforcement activities.
Andrew Playford will perform 36% of task work, providing technical assistance and site visits to assess and support business recycling and edible food recovery program, perform compliant related inspections, and other task support functions. In Andrew’s 4 years with the firm, he has worked and excelled in all areas of our compliance consulting practice.
A more detailed summary of the experience of all project team members is provided below:
Michael Balliet, Principal
Since 1991, Michael Balliet has been providing franchise hauler negotiation, management, auditing, compliance program development and implementation, and technical assistance programs to help local jurisdictions comply with state mandates. He has worked with well over 50 municipalities and helped the University of California, Irvine to establish cost-saving waste management programs, eventually assisting them in starting their own hauling service. Mr. Balliet also developed an innovative food waste recycling program for the Disneyland Resort in the mid-1990s and has helped thousands of businesses develop recycling programs through City-sponsored technical assistance programs. He has been the business technical assistance consultant for the City of Irvine since 2014.
Mr. Balliet has extensive experience preparing all State-mandated integrated waste management planning documents (SRRE, HHWE & NDFE) and implementing all compliance programs established therein. He was an early innovator of non-exclusive commercial franchised hauling services and has managed the Costa Mesa non-exclusive franchise since its creation in 1992. He has developed and implemented all of Costa Mesa's compliance programs since that time, including an award-winning (CRRA 2022) contractor self-haul permit program to increase city revenues while helping them comply with expanded CalGreen project monitoring requirements. This 34-year record of accomplishment demonstrates his ability to effectively represent the city’s interests while achieving full compliance with a multitude of regulations.
Michael L. Balliet (Mike)
Email: [email protected] Phone: 949-378-2205 Matthew Balliet, Vice President
Matthew Balliet has over 6 years’ experience in all aspects of solid waste consulting, joining the practice after his graduation from the University of Montana and working in all aspects of the business for 5 years, prior to taking a career opportunity in marketing, technology, and brand management in Nashville, Tennessee. He returned to CGC last year to head-up our CityGreen Connect software program development and roll-out, as well as provide project consulting support to our growing client roster. Matthew has
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extensive experience in managing hauler compliance efforts, implementing business technical assistance programs, and auditing the finances and facilities of waste haulers.
Matthew Balliet (Matt)
Email: [email protected] Phone: 949-378-6187 Mike Byrne, Senior Consultant
Our project team includes Mike Byrne who brings extensive experience in municipal government and the solid waste field, gained over his 30 years as a senior management analyst with the City of Irvine. He spent 26 of those years as lead analyst overseeing the planning and implementation of the city’s solid waste and recycling service delivery and compliance programs, managing program budgets, and pursuing numerous local and state grant funding opportunities to support the program. Mr. Byrne has assisted in negotiations of city solid waste franchise agreements, interacted with key stakeholders including elected officials, executive management and the public, continually interacted with developers and property managers, and oversaw the work of several consultants to ensure the city’s constant compliance with California state recycling mandates. Mike has provided invaluable project support over his past 5 years with CGC.
Andrew Playford, Consultant
Andrew Playford has been working in all areas of the consulting practice for the past 4 years. This University of Indiana graduate has consistently demonstrated dedication to exemplary client service and quickly mastering all areas of our consulting practice. He transitioned from an internship to full-time employment two months ahead of schedule and has successfully spearheaded compliance program roll-out in Irvine, Costa Mesa, Chino, Irvine and Los Alamitos, as well as edible food recovery programs in Cypress, La Palma, Claremont, and Los Alamitos.
CityGreen Consulting has also been at the forefront of developing waste hauler compliance systems and technical assistance programs to help businesses and institutions comply with recycling mandates, ranging from small retail or office locations to some of California's largest commercial entities like Disneyland, The Irvine Company, and the University of California. To facilitate compliance, we have created several compliance tracking and reporting programs, and we have a proven track record of representing local jurisdiction interests to CalRecycle.
We have never been the subject of any legal investigation by anyone at any time. We are a trusted resource for all our clients and believe we offer the best service and technology available. We urge you to reach out to the references provided as they can attest to our experience in providing the assistance you are seeking, as well as the quality of our work.
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2-Qualification & Experience
CityGreen Consulting, LLC (CGC) is a California Corporation in good standing. Our Entity Number is 202359519603. Our Federal Tax ID number is 93-4489144. Michael Balliet (34 years’ experience) is the President and CEO. Matthew Balliet (6 years’ experience) is the Vice President. Mike Byrne (35 years’ experience) and Andrew Playford (4 years’ experience) are our project consultants.
We pride ourselves on maintaining long-term clients. The City of Diamond Bar has been a client for over 10 years. Costa Mesa has been our client since 1992. The City of Laguna Woods since their incorporation in 2001. The Cities of Irvine, Los Alamitos, and the Costa Mesa Sanitary District have also been clients for over 10 years. Other current clients include the cities of Fullerton, Chino, Cypress, Fountain Valley, Rolling Hills Estates, Selma, Claremont, Westminster, Signal Hill, La Palma, the Midway City Sanitary District, and the Costa Mesa Sanitary District.
More information about our company can be found on our website. http://www.citygreenconsulting.com/
CGC,through its founder Michael Balliet, has been assisting local governments in California since 1991. For the past 34 years we have helped municipal and county governments comply with State regulations, by creating and implementing all required compliance programs for AB 939, AB 341, AB 1826, CalGreen, AB 827, SB 1383, etc. and managing their waste haulers and other vendors/components of their solid waste systems. We regularly develop, implement and manage compliance programs for our clients. We current provide both business recycling technical assistance and edible food recovery programs for a number of jurisdictions. We also have a good working relationship with CalRecycle and are currently helping two client cities navigate through the JACE review process.
We were one of the first consultants to create and manage non-exclusive hauler franchises in California and have established/managed both exclusive and non-exclusive franchises since the 1990s. We also have many years of experience auditing haulers and their facilities (financial and performance reviews). We regularly help local governments develop ordinances and franchise agreements and have recently done quite of bit of this work to assist both established and new clients deal with incorporating SB 1383 mandates into their code and agreements. We have also helped many cities with their hauler selection process (RFP/RFQ) and in rate negotiations, within established agreements. The lowest franchise rates in Orange County, and likely the State, are enjoyed by the City of Los Alamitos. They have been our client since 2013. We have also recently helped the Central California cities of Reedley, Selma and Dinuba select new trash haulers and incorporate SB 1383 requirements into their franchise agreements. We are currently working on a similar project with the City of Fullerton.
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As mentioned, we also have a long working relationship with the City of Diamond Bar and are very familiar with your compliance programs and both franchised waste haulers, whom we manage in a number of client cities.
The following is a sampling of current clients that you may contact for references:
City of Costa Mesa, CA - 1992 to Present
City Contact:
Raja Sethuraman, Public Services Director
[email protected] or 714-754-5343
Kevin Gaxiola, Sr. Management Analyst
[email protected] or 714-754-5303
Midway City Sanitary District – 2024 to Present
District Contact:
Ashley Davies, Director of Services & Program Development [email protected] or (714) 893-3553
City of Chino – 2024 to Present
City Contact:
Xochitl (So-chee) Huerta, Sr. Management Analyst
[email protected] or (909) 334-3357
City of Irvine – 2013 to Present
City Contact:
Ryan Tenney, Management Analyst
[email protected] or 949-724-6379
Ryan Ramos, Management Analyst
[email protected] or 949-724-6250
City of Cypress – 2020 to Present
City Contact:
Doug Dancs PE, Public Works Director
[email protected] or 714-229-6740
Kirsten Graham, Senior Management Analyst
[email protected] or 714-229-6748
City of Los Alamitos – 2013 to Present
City Contact:
Ron Noda, Deputy City Manager
[email protected] or 562-431-3538 x500
Irving Montenegro, Development Services Manager
[email protected] or 562-357-4514
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Costa Mesa Sanitary District – 2013 to Present
City Contact:
Scott Carroll, General Manager
[email protected] or 949-645-8400 ext 230
City of Fullerton – 2024 to Present
City Contact:
Michelle Duron, Solid Waste & Recycling Specialist
[email protected] or 714-738-6778
Additional references available upon request.
3-Project Understanding
We regularly handle all aspects of compliance and solid waste system management. Turn-key service is something we have been providing since the 1990’s. We have recently onboarded several new clients who required a full assessment of SB 1383 compliance, subsequently addressing all areas of non-compliance, and providing ongoing program management. This includes two jurisdictions who retained us to assist with current JACE reviews (Midway City/Westminster & Chino). We are currently managing business technical assistance programs and edible food recovery programs for over a half-dozen clients. This experience demonstrates our knowledge and ability to fit the specific rolls the City of Diamond Bar wishes to assign to augment its compliance and system management efforts.
We have a long track record of working well with your franchise haulers and have multiple decades of experience with both, in addition to the past 10 years assisting the City of Diamond Bar. Our additional experience with your hauler’s includes: 1) Valley Vista Services - City of Cypress and previously for the City of Industry; and 2) Waste Management - cities of Costa Mesa, Irvine, Chino, and Rolling Hills Estates.
We have developed the following scope of work to demonstrate our understanding of what the city is seeking and the level of assistance we believe is required.
Task 1 – Contract Management
As presented in our qualifications, we have managed and audited franchised haulers as an agent for local governments since 1992, including several multiple hauler franchises. Our firm has successfully helped client cities manage hauler service transitions and new program rollouts throughout our 30+year history. Since 2020, we have assisted with well over a dozen franchise hauler transitions and/or new service rollouts. We are experienced and well qualified to assist the City with all contract management functions listed in the RFP.
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At this juncture, both the City and its franchised haulers are well underway in planning the transition of service and we envision little or no issues that will require significant assistance by our firm. We are budgeting ten (10) hours of principal level assistance for roll-out and contract management to support City staff.
No deliverables for this task, which is projecedt to be limited to attending meetings and reviewing items presented by the City. The annual “compliance review” of generator programs will be conducted under Task 2.
Task 2 – SB 1383 Compliance
We have been providing technical assistance and education programs to businesses since we started in this industry in 1991. In preparation for SB 1383, we began edible food programs for client jurisdictions in 2020. We have performed both residential and commercial route reviews and provide waste composition studies for one of our clients each quarter. We also advise and assist most of our clients with procurement, both for Recycled Organic Content material and paper products. We believe we are uniquely positioned to provide the best all-inclusive SB 1383 compliance assistance to the City of Diamond Bar.
Direct Outreach and Education
We believe your commercial sector will experience some challenges with the transition to Waste Management’s 3-container service. Valley Vista Services recently obtained a High Diversion Organic Waste Processing Facility designation from CalRecycle. The first such facility in Southern California. For this reason, we believe you will have a larger number of 2-container program recipients than is typical, and a tougher task to educate and motivate them on their transition to a 3-container program. We have currently proposed to help the city identify these accounts and I believe there should be an effort started as soon as possible to explain the transition in service to them, building up the advantages of source separation. Technical assistance to these businesses, helping to right-size service and refine indoor container placement and usage is seen as another key direct education and outreach need for this contract.
After year one, we believe technical assistance should transition to assisting locations that receive contamination or overflow charges, signaling ongoing issues the city should address as a monitoring/enforcement action.
Deliverables will be either a site visit form or a program recommendations report for each technical assistance recipient. We will also maintain a tracking database listing business detail, assistance provided, compliance status, assistance notes and listing of educational materials delivered, and notations if inspections or enforcement actions are needed.
Route Reviews and Field Inspections
Complete residential route reviews can be time consuming and costly. We are assuming they are not required but can performed if needed. It is also highly likely commercial route reviews for contamination are covered Waste Management’s Smart-Trucks. We are assuming the city would
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like us to perform route reviews on a spot check or follow-up basis, and that our primary work in this subtask would be field inspections of various non-compliance issues. Based on our work in other jurisdictions, field inspections would entail responses to complaints, investigating locations identified as not participating or exhibiting contamination and overflows per hauler reports. We perform these types of inspections for virtually all our clients.
Our deliverables would include an inspection tracking database, which we would support with inspection forms that would ultimately either note resolution of the issue or escalate it to an enforcement action.
Edible Food Recovery Program
CityGreen Consulting has streamlined edible food recovery programs over the 3+ years we have been providing them for our clients. We have established with CalRecycle that annual inspections of both generators and in-city organizations/collectors do not need to be performed every year.
A rotating 3-year schedule, that eventually covers everyone, is considered sufficient by the State. We would work with the city to establish your Tier 1 and 2 generator’s compliance status and determine when/if they have received an inspection. We are assuming inspections have not been done. We believe it is beneficial to have us perform inspections and ensure that each generator receives their annual education and outreach material from us. In addition, we highly recommend that the city require annual reporting of edible food donations by the generator, as this keeps you engaged with them, even in years you are not performing inspections. Inspections of edible food recovery organizations and collectors is vital, as the city is ultimately responsible to provide program support (including financial support) to these volunteer organizations, if they cannot handle the 20% increase in donations prescribed by SB 1383. Inspections allow the city to know how they are doing, what items they may need for expansion or to keep up with current demand and provide us with website listing and other contact information. The latter is important, as the city should promote these organization to your residents and businesses on your website and at City functions. Featuring information on how to volunteer your time or donate money to these worthy causes benefits these organizations and helps insulate the City from the financial burden program support could entail.
Deliverables include a generator compliance status database that features annual touchpoints and material provide, who is providing collection services, confirmation of written agreements, and pounds donated information. Deliverables also include a database, providing all contact information for edible food organizations in the city, as well as collector providing services in the city, along with types of food donations accepted, approximate amount of Diamond Bar donations in the previous year, and additional capacity available for increased donations. We will also provide the city with an educational notice, completed inspection forms, and assistance in updating your website and/or providing written lists and copy.
As part of our project pricing, we are including a $4,000 annual cost for a Chow Match or Careit subscription that would allow every Tier 1 and 2 generator in the city access and use of this
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compliance software. The cost may be less, but we do not know how many generators your current/previous contractor may have established.
Recovered Organic Waste Product (ROWP) Procurement
We assist a number of jurisdictions in this area and believe procurement should be addressed in two parts:
1. Qualifying compost, mulch, and energy product procurement or credits, to meet SB 1383 mandated levels, require planning and projections, as well as tracking and conversion into ton-equivalents. Also, certain vendor certifications and proof of procurement, and an annual procurement opportunity study needed for your ROWP program.
2. Recycled content paper procurement should also be tracked, and certifications and vendor data requirements, related to recycled paper products, must be obtained.
We have previously shared guidance sheets with the city that references the relevant regulations for all procurement requirements, so you are likely covered and simply need help identifying, obtaining, and maximizing your ROWP procurement. In addition, you likely require clarification and assistance with ways to lower your procurement target and/or expand your ability to obtain procurement credit from vendor purchases. We are currently helping a number of clients do just that.
We would initially perform an ROWP inventory, starting with making sure you have addressed means to lower your procurement target. Second step is contracting and seeing who might be able to provide you with procurement credit for their purchases or product use. From there we would review ROWP purchased for 2024 and make sure appropriate documentation and procurement records are on file. We would then go through the various procurement opportunities we are aware of, to see if the city is interested in pursuing them. We the assist the city in filling out their procurement planning tool for CY 2025 and make sure CY 2024 procurement is logged and finalized.
Project deliverables would include a completed procurement planning report (with amended requirement, if applicable; two procurement tracking database containing all key metrics required by regulations, and supporting document folders for certifications, invoices, and other related records. Deliverables will also likely include revised vendor agreements, policy documents and reports.
Task 3 – SB 54 Compliance
SB 54 is still in its relative infancy, with its regulations likely to undergo some fine-tuning based upon needs assessment data and potential push back on regulations. We would initially recommend working with the City’s business license records to identify any producers of single use plastics in the city. These businesses should be contacted to see if they are aware of the regulations, what measures they have taken to date to reduce the weight of single use plastics
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they sell and reduce the number of plastic components. A 25% reduction in both is required.
Second, identification of wholesalers or retailers in the city that are selling single-use plastics.
We recommend a survey to identify products they sell that would fall under SB 54. Lastly, work with the City’s residential and commercial haulers to identify the approximate percentage of single-use plastics (listed as covered materials by the State), to identify the approximate cost impact to the city. The last task we propose in the short-term is an internal review of single-use plastics by the city and developing an alternative products list for consideration.
Deliverables will include databases of single-use plastics manufacturers, distributors, and retailers in the city, and education material specific to them. A report establishing single use plastic disposal, both citywide and specific to city facilities. Where applicable, we will develop lists of alternative items to purchase and/or provide recommendations on material bans. Deliverables may also include education material for stakeholders impacted by material bans.
Task Individual Hours Individual 2 Hours Individual 3 Hours Individual 4 Hours Task 1 - Contract Management
New Service Roll-Out Assistance Mike Balliet 6.00
Address Roll-Out Compliants Mike Balliet 4.00
Hauler Contract Compliance Mike Balliet
Task 2 - SB 1383 Compliance
Direct Outreach & Education Mike Balliet 16.00 Matt Balliet 16.00 Mike Byrne 24.00 Andrew Playford 44.00 Route Reviews and Field Inspections Mike Balliet 14.00 Mike Byrne 16.00 Andrew Playford 48.00 Edible Food Recovery Program Mike Balliet 6.00 Matt Balliet 12.00 Mike Byrne 48.00 Andrew Playford 80.00 ROWP Procurement Mike Balliet 12.00 Mike Byrne 12.00
Task 3 - SB 54 Compliance
Manufacturer, Distributor, and Seller
Database Mike Balliet 6.00 Mike Byrne 14.00
List of covered materials and Educational
Material Develoopment Mike Balliet 3.00 Matt Balliet 32.00 Mike Byrne 12.00
67.00 60.00 126.00 172.00
16% 14% 30% 40%
Project Hours Allocation
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12 City of Diamond Bar RFP Response
4-Cost for Services
Based upon the RFP assistance requests, and our assessment of activity required to meet the City’s needs, we are estimating 425 hours per- year will be required for contracted service. The table below shows our proposed hours, hourly billing rates, and costs for this project, both by task and overall.
5-Insurance Requirements
As a current vendor to the City of Diamond Bar, our insurance coverages and known to meet your requirements.
6-Consulting Services Agreement
We agree with the City’s Consulting Services Agreement terms and conditions.
Task Individual or Item Hours Hourly Rate $
Task 1 - Contract Management $ 1,450.00
Mike Balliet 10.00 $ 145.00 $ 1,450.00
Matt Balliet 0.00 $ 125.00 $ -
Mike Byrne 0.00 $ 110.00 $ -
Andrew Playford 0.00 $ 110.00 $ -
Task 2 - SB 1383 Compliance $ 40,380.00
Mike Balliet 48.00 $ 145.00 $ 6,960.00
Matt Balliet 28.00 $ 125.00 $ 3,500.00
Mike Byrne 100.00 $ 110.00 $ 11,000.00
Andrew Playford 172.00 $ 110.00 $ 18,920.00
Task 3 - SB 54 Compliance $ 8,165.00
Mike Balliet 9.00 $ 145.00 $ 1,305.00
Matt Balliet 32.00 $ 125.00 $ 4,000.00
Mike Byrne 26.00 $ 110.00 $ 2,860.00
Andrew Playford 0.00 $ 110.00 $ -
Total Proposed Budget = $ 49,995.00
5.5.a
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13 City of Diamond Bar RFP Response
7-Subcontracting
We are not using any subcontractors for this engagement. 8-Conflict of Interest
CityGreen Connect, LLC, its officers and employees have no interest, and shall not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of the services requested herein by the City. Consultant further covenants that, in the performance of any contract or agreement resulting from this RFP, no subcontractor or person having such an interest shall be employed. Consultant certifies that to the best of Consultant’s knowledge, no one who has or will have any financial interest under any contract or agreement resulting from this RFP is an officer or employee of the City.
5.5.a
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5.5.a
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03/10/2025
Beissel & Cobb Insurance Svcs
P.O. Box 131238
Carlsbad, CA 92013- 1238
License #: 0F79328
Regina Blanchard
760)895-2555
COIs@BandCIns. com
00004948- 191607 24
Citygreen Consulting LLC
30181 Outpost Rd
San Juan Capistrano, CA 92675- 1507
Hartford Underwriters Insurance - 30104 30104
A 2026X Y Y 72SBABC6R97 01/03/2025 01/03/
X
X
2,000, 000
1,000, 000
10,000
2,000, 000
4,000, 000
4,000, 000
Hartford Underwriters Insurance - 30104 30104
A 72SBABC6R97 01/03/2025 01/03/2026
X X
2,000, 000
Hiscox Insurance Company - 10200 10200
B 2026PL P102. 761. 145.2 01/03/2025 01/03/ Each Occurren 1,000, 000 City of Diamond Bar is named additional insured as per attached City of Diamond Bar
21810 Copley Drive
Diamond Bar, CA 91765
RRB)
Printed by RRB on 03/10/2025 at 10:31AM
ANY PROPRIETOR/ PARTNER/ EXECUTIVE
OFFICER/ MEMBER EXCLUDED?
INSR ADDL SUBR
LTR INSD WVD
DATE ( MM/ DD/YYYY)
PRODUCER CONTACT
NAME:
FAXPHONE
A/C, No, Ext): A/C, No):(
E-MAIL
ADDRESS:
INSURER A :
INSURED INSURER B :
INSURER C :
INSURER D :
INSURER E :
INSURER F :
POLICY NUMBER EXPTYPEPOLICY EFF POLICY
OF INSURANCE MM/ DD/ YYYY)( MM/ DD/ YYYY) LIMITS(
AUTOMOBILE LIABILITY
UMBRELLA LIAB
EXCESS LIAB
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES ( ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
AUTHORIZED REPRESENTATIVE
EACH OCCURRENCE $
DAMAGE TO RENTED
CLAIMS- MADE OCCUR $ PREMISES ( Ea occurrence)
MED EXP ( Any one person)$
PERSONAL & ADV INJURY $
GEN' L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ PROPOLICY LOC PRODUCTS - COMP/ OP AGG $ JECT
OTHER:$
COMBINED SINGLE LIMIT $(
Ea accident)
ANY AUTO BODILY INJURY ( Per person)$
OWNED SCHEDULED BODILY INJURY ( Per accident)$
AUTOS ONLY AUTOS
HIRED NON- OWNED PROPERTY DAMAGE $
AUTOS ONLY AUTOS ONLY ( Per accident)
OCCUR EACH OCCURRENCE $
CLAIMS- MADE AGGREGATE $
DED RETENTION $$
PER OTHSTATUTE ER
E.L. EACH ACCIDENT $
E.L. DISEASE - EA EMPLOYEE $
If yes, describe under
DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ INSURER( S) AFFORDING COVERAGE NAIC #
COMMERCIAL GENERAL LIABILITY
Y / N
N / A
Mandatory in NH)
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
CERTIFICATE HOLDER CANCELLATION
1988- 2015 ACORD CORPORATION. All rights reserved.
ACORDACORD 25 (2016/ 03) The ACORD name and logo are registered marks of
CERTIFICATE OF LIABILITY INSURANCE
5.5.a
Packet Pg. 86
Form SP 00 00 10 18 Page 15 of 19
2018, The Hartford
May include copyrighted material of Insurance Services Office, Inc., with its permission) 2) Submits a signed, sworn statement of loss within 60 days after receiving notice from us of your failure to do so; and
3) Has notified us of any change in ownership, occupancy or substantial change in risk known to the mortgageholder.
All of the terms of this Policy will then apply directly to the mortgageholder. e. If we pay the mortgageholder for any loss or damage and deny payment to you because of your acts or because you have failed to comply with the terms of this Policy:
1) The mortgageholder' s rights under the mortgage will be transferred to us to the extent of the amount we pay; and
2) The mortgageholder' s rights to recover the full amount of the mortgageholder' s claim will not be impaired.
At our option, we may pay to the mortgageholder the whole principal on the mortgage plus any accrued interest. In this event, your mortgage and note will be transferred to us and you will pay your remaining mortgage debt to us.
f. If we cancel this Policy, we will give written notice to the mortgageholder at least:
1) 10 days before the effective date of cancellation if we cancel for your nonpayment of premium; or 2) 30 days before the effective date of cancellation if we cancel for any other reason. g. If we elect not to renew this Policy, we will give written notice to the mortgageholder at least 10 days before the expiration date of this Policy.
3. No Benefit to Bailee
No person or organization, other than you, having custody of Covered Property will benefit from this insurance.
4. Other Insurance
If there is other insurance covering the same loss or damage, we will pay only for the amount of covered loss or damage in excess of the amount due from that other insurance, whether you can collect on it or not. But we will not pay more than the applicable Limit of Insurance.
5. Policy Period, Coverage Territory
a. We cover loss or damage commencing:
1) During the policy period shown in the Declarations; and 2) Within the coverage territory or, with respect to property in transit, while it is between points in the coverage territory.
b. The coverage territory is:
1) The United States of America (including its territories and possessions); 2) Puerto Rico; and
3) Canada.
6. Transfer Of Rights of Recovery Against Others To Us
a. If any person or organization to or for whom we make payment under this Policy has rights to recover damages from another, those rights are transferred to us to the extent of our payment. That person or organization must do everything necessary to secure our rights and must do nothing after loss to impair them.
But you may waive your rights against another party in writing:
1) Prior to a loss to your Covered Property; or
2) After a loss to your Covered Property only if, at time of loss, that party is one of the following:
a) Someone insured by this insurance;
b) A business firm:
i) Owned or controlled by you; or
ii) That owns or controls you; or
c) Your tenant.
You may also accept the usual bills of lading or shipping receipts limiting the liability of carriers.
5.5.a
Packet Pg. 87
Form SP 00 00 10 18 Page 16 of 19
2018, The Hartford
May include copyrighted material of Insurance Services Office, Inc., with its permission) This will not restrict your insurance.
b. Any recovery from subrogation proceedings, less costs incurred by us in such proceedings, will be payable to you in the proportion that the amount of:
1) Any applicable deductible; and/or
2) Any provable uninsured loss,
bears to the entire provable loss amount.
G. PROPERTY DEFINITIONS
1." Communication supply services" means property, including overhead transmission lines, supplying communication services, including telephone, radio, microwave or television services, to the " scheduled premises", such as:
a. Communication transmission lines, including optic fiber transmission lines; b. Coaxial cables; and
c. Microwave radio relays except satellites.
2." Computer" means:
a. Programmable electronic equipment that is used to store, retrieve and process data; and b. Associated peripheral equipment that provides communication, including input and output functions such as printing and auxiliary functions such as data transmission.
Computer” includes those used to operate production-type machinery or equipment.
3." Electronic data" means information, facts or computer programs stored as or on, created or used on, or transmitted to or from computer software ( including systems and applications software), on hard or floppy disks, CD-ROMs, tapes, drives, cells, data processing devices or any other repositories of computer software which are used with electronically controlled equipment. The term computer programs, referred to in the foregoing description of electronic data, means a set of related electronic instructions which direct the operations and functions of a "computer" or device connected to it, which enable the "computer" or device to receive, process, store, retrieve or send data.
Electronic data” it is not considered physical property under this Coverage Part and is covered only as expressly provided for in this Coverage Part. Any such coverage does not indicate that “electronic data” is considered to be tangible property subject to physical loss or physical damage for purposes of any business interruption coverage or other coverage that requires physical loss or physical damage.
4." Employee"
a. Means:
1) Any natural person:
a) While in your service (and for 60 days after termination of service); and b) Whom you compensate directly by salary, wages or commissions; and c) Whom you have the right to direct and control while performing services for you; 2) Any natural person employed by an employment contractor while that person is subject to your direction and control and performing services for you excluding, however, any such person while having care and custody of property outside the premises;
3) Any natural person who is your partner or member of a limited liability corporation; 4) Any natural person, whether or not compensated, while performing services for you as the chairman or a member of any committee;
5) Any natural person who is a non-compensated officer; 6) Any natural person who is a director or trustee while acting as a member of any of your elected or appointed committees or while acting within the scope of the usual duties of an "employee"; 7) Any natural person who is a non-compensated volunteer, while performing services for you that are usual to the duties of an "employee";
5.5.a
Packet Pg. 88
Form SP 00 00 10 18 Page 17 of 19
2018, The Hartford
May include copyrighted material of Insurance Services Office, Inc., with its permission) 8) Any natural person who is a former employee, director, partner, member, representative or trustee retained as a consultant while performing services for you; 9) Any natural person who is a student intern who is pursuing studies or acting within the scope of the usual duties of an “employee”;
10)Any natural person, who is a student enrolled in your facility, while handling or has possession of property or funds in connection with sanctioned student activities; and 11)The spouses of and children over 18 years old who reside with any " employee" who is a building manager, superintendent or janitor. Each family is deemed to be, collectively, one " employee" for the purposes of this insurance, except that any Termination Condition applies individually to the spouse and children.
b." Employee" does not mean:
1) An agent, broker, factor, commission merchant, consignee, independent contractor or representative of the same general character; or
2) Any manager, director, partner, member or trustee, except while acting within the scope of the usual duties of an “employee”.
5." Fungi" means any type or form of fungus, including mold or mildew, and any mycotoxins, spores, scents or byproducts produced or released by fungi.
6." Manager" means a person serving in a directorial capacity for a limited liability company.
7." Member" means an owner of a limited liability company represented by its membership interest, who also may serve as a "manager".
8." Money" means:
a. Currency, coins and bank notes in current use; and
b. Travelers checks, registered checks and money orders held for sale to the public.
9." Operations" means your business activities occurring at the " scheduled premises" and tenantability of the scheduled premises".
10." Period of restoration"
a. Means the period of time that:
1) Begins:
a) The number of hours shown in the Declarations after the time of direct physical loss or direct physical damage for Business Income coverage; or
b) Immediately after the time of direct physical loss or direct physical damage for Extra Expense coverage;
caused by or resulting from any Covered Cause of Loss at the “scheduled premises”; and 2) Ends on the earlier of:
a) The date when the property at the "scheduled premises" should be repaired, rebuilt or replaced with reasonable speed and similar quality; or
b) The date when your business is resumed at a new, permanent location; or c) Exhaustion of the number of consecutive months as shown on the Declarations. b. Does not include any increased period required due to enforcement of or compliance with any ordinance or law that:
1) Regulates the construction, use or repair, or requires the tearing down of any property; or 2) Requires any insured or others to test for, clean up, remove, contain, treat, detoxify, or neutralize, or in any way respond to “pollutants and contaminants”.
The expiration date of this Coverage Part will not cut short the "period of restoration".
11." Pollutants and contaminants" means any solid, liquid, gaseous or thermal irritant or contaminant, including smoke, vapors, soot, fumes, acids, alkalis, chemicals and waste, or any other material which causes or threatens to cause physical loss, physical damage, impurity to property, unwholesomeness, undesirability, loss of
5.5.a
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THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
Form SL 30 03 10 18 Page 1 of 1
2018, The Hartford
May include copyrighted material of Insurance Services Office, Inc., with its permission)
WAIVER OF SUBROGATION
This endorsement modifies insurance provided under the following:
BUSINESS LIABILITY COVERAGE FORM
Except as otherwise stated in this endorsement, the terms and conditions of the Policy apply.
The following is added to Section E. LIABILITY AND MEDICAL EXPENSES GENERAL CONDITIONS:
We waive any right of recovery we may have against:
a. Any person or organization shown in the Declarations, or b. Any person or organization with whom you have a contract that requires such waiver.
5.5.a
Packet Pg. 90
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
Form SL 30 26 10 18 Page 1 of 3
2018, The Hartford
May include copyrighted material of Insurance Services Office, Inc., with its permission)
HIRED AUTO AND NON-OWNED AUTO LIABILITY
This endorsement modifies insurance provided under the following:
BUSINESS LIABILITY COVERAGE FORM
Except as otherwise stated in this endorsement, the terms and conditions of the Policy apply.
A. Amended Coverage:
The following is added to Section A. COVERAGES:
Coverage is extended to "bodily injury" and "property damage" arising out of the use of a "hired auto" or "non-owned auto".
B. The following changes are made to Section B. EXCLUSIONS:
1. Exclusion g. Aircraft, Auto Or Watercraft does not apply to a "hired auto" or a "non-owned auto".
2. Exclusion e. Employer’s Liability does not apply to " bodily injury" to domestic " employees" not entitled to workers’ compensation benefits or to liability assumed by the insured under an "insured contract".
3. Exclusion f. Pollution is deleted and replaced by the following:
1)" Bodily injury" or "property damage" arising out of the actual, alleged or threatened discharge, dispersal, seepage, migration, release or escape of "pollutants":
a) That are, or that are contained in any property that is:
i) Being transported or towed by, handled, or handled for movement into, onto or from, the covered auto";
ii) Otherwise in the course of transit by or on behalf of the "insured"; or iii) Being stored, disposed of, treated or processed in or upon the covered "auto". b) Before the " pollutants" or any property in which the " pollutants" are contained are moved from the place where they are accepted by the insured for movement into or onto the covered "auto"; or c) After the " pollutants" or any property in which the " pollutants" are contained are moved from the covered "auto" to the place where they are finally delivered, disposed of or abandoned by the insured.
Paragraph ( a) above does not apply to fuels, lubricants, fluids, exhaust gases or other similar pollutants" that are needed for or result from the normal electrical, hydraulic or mechanical functioning of the covered "auto" or its parts, if:
i) The "pollutants" escape, seep, migrate, or are discharged or released directly from an "auto" part designed by its manufacturer to hold, store, receive, or dispose of such "pollutants"; and ii) The "bodily injury" and "property damage" does not arise out of the operation of any equipment listed in Paragraphs 15.f.(2) and 15.f.(3) of the definition of "mobile equipment".
Paragraphs ( b) and (c) above do not apply to accidents that occur away from premises owned by or rented to an "insured" with respect to "pollutants" not in or upon a covered " auto" if:
i) The " pollutants" or any property in which the " pollutants" are contained are upset, overturned or damaged as a result of the maintenance or use of a covered "auto"; and ii) The discharge, dispersal, seepage, migration, release or escape of the " pollutants" is caused directly by such upset, overturn or damage as a result of the maintenance or use of a covered auto".
4. The following exclusion is added:
Fellow employee
Coverage does not apply to "bodily injury" to any fellow "employee" of the insured arising out of the operation of an "auto" owned by the insured in the course of the fellow "employee’s" employment.
5.5.a
Packet Pg. 91
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
Form SL 30 26 10 18 Page 2 of 3
2018, The Hartford
May include copyrighted material of Insurance Services Office, Inc., with its permission)
5. The following exclusion is added:
Care, Custody Or Control
Coverage does not apply to "property damage" involving property owned or transported by the insured or in the insured’s care, custody or control.
C. With respect to " hired auto" and " non-owned auto" coverage, Section C. WHO IS AN INSURED is deleted and replaced by the following:
1. The following are insureds:
a. You.
b. Your "employee" while using with your permission:
1) An "auto" you hire or borrow; or
2) An "auto" you don’t own, hire or borrow in your business or personal affairs; or 3) An "auto" hired or rented by your "employee" on your behalf and at your direction. c. Anyone else while using a "hired auto" or "non-owned auto" with your permission except:
1) The owner or anyone else from whom you hire or borrow an "auto". 2) Someone using an auto while he or she is working in a business of selling, servicing, repairing, parking or storing "autos" unless that business is yours.
3) Anyone other than your " employees", partners ( if you are a partnership), members ( if you are a limited liability company), or a lessee or borrower or any of their "employees", while moving property to or from an "auto".
4) A partner ( if you are a partnership), or a member ( if you are a limited liability company) for an " auto" owned by him or her or a member of his or her household. d. Anyone liable for the conduct of an insured described above but only to the extent of that liability.
D. With respect to the operation of a " hired auto" or " non-owned auto" covered by this endorsement, the following changes are made to Section E. LIABILITY AND MEDICAL EXPENSES CONDITIONS :
1. The following condition is added:
Other Insurance
a. Except for any liability assumed under an "insured contract" the insurance provided by this endorsement is excess over any other collectible insurance.
However, if your business is the selling, servicing, repairing, parking or storage of " autos", the insurance provided by this endorsement is primary when covered " bodily injury" or "property damage" arises out of the operation of a customer’ s "auto" by you or your "employee". b. When this endorsement and any other endorsement, coverage part, or policy covers on the same basis, either excess or primary, we will pay only our share. Our share is the proportion that the Limit of Insurance of our endorsement bears to the total of the limits of all the endorsements, coverage parts, and policies covering on the same basis.
2. The following condition is added:
Two Or More Coverage Parts, Endorsements, Or Policies Issued By Us If this endorsement and any other endorsement, coverage part or policy issued to you by us or any company affiliated with us apply to the same accident, the aggregate maximum Limit of Insurance under all the endorsements, coverage parts, or policies shall not exceed the highest applicable Limit of Insurance under any one endorsement, coverage part, or policy. This condition does not apply to any endorsement, coverage part, or policy issued by us or an affiliated company specifically to apply as excess insurance over this endorsement.
5.5.a
Packet Pg. 92
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
Form SL 30 26 10 18 Page 3 of 3
2018, The Hartford
May include copyrighted material of Insurance Services Office, Inc., with its permission)
3. The following condition is added:
Financial Responsibility Laws
a. With respect to a “hired auto” or “non-owned auto” to which this insurance applies, when this endorsement is certified as proof of financial responsibility for the future under the provisions of any motor vehicle financial responsibility law, the insurance provided by this endorsement for " bodily injury" liability and " property damage" liability will comply with the provisions of the law to the extent of the coverage and limits of insurance required by that law.
b. With respect to a “hired auto" or “non-owned auto” to which this insurance applies, we will provide any liability, uninsured motorists, underinsured motorists, no-fault or other coverage required by any motor vehicle law.
We will provide the required limits for those coverages.
E. The following changes are made to Section F. LIABILITY AND MEDICAL EXPENSES DEFINITIONS :
1. The following definition is added:
Hired auto" means any "auto" you lease, hire, rent or borrow. This does not include any auto you lease, hire, rent or borrow from any of your " employees", your partners ( if you are a partnership), members ( if you are a limited liability company),, or your "executive officers" or members of their households.
This does not include a long-term leased " auto" that you insure as an owned " auto" under any other auto liability insurance policy or a temporary substitute for an "auto" you own that is out of service because of its breakdown, repair, servicing or destruction.
2. The following definition is added:
Non-owned auto" means any "auto" you do not own, lease, hire, rent or borrow which is used in connection with your business. This includes:
a." Autos" owned by your " employees" your partners ( if you are a partnership), members ( if you are a limited liability company), or your " executive officers", or members of their households, but only while used in your business or your personal affairs.
b. Customer’ s "auto" that is in your care, custody or control for service.
5.5.a
Packet Pg. 93
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
Form SL 30 32 06 21 Page 1 of 3
2021, The Hartford
May include copyrighted material of Insurance Services Office, Inc., with its permission)
BLANKET ADDITIONAL INSURED BY CONTRACT
This endorsement modifies insurance provided under the following:
BUSINESS LIABILITY COVERAGE FORM
Except as otherwise stated in this endorsement, the terms and conditions of the Policy apply.
A. The following is added to Section C. WHO IS AN INSURED:
Additional Insureds When Required By Written Contract, Written Agreement Or Permit The person(s) or organization( s) identified in Paragraphs a. through f. below are additional insureds when you have agreed, in a written contract or written agreement, or when required by a written permit issued by a state or governmental agency or subdivision or political subdivision that such person or organization be added as an additional insured on your Coverage Part, provided the injury or damage occurs subsequent to the execution of the contract or agreement, or the issuance of the permit.
A person or organization is an additional insured under this provision only for that period of time required by the contract, agreement or permit.
However, no such person or organization is an additional insured under this provision if such person or organization is included as an additional insured by any other endorsement issued by us and made a part of this Coverage Part.
The insurance afforded to such additional insured will not be broader than that which you are required by the contract, agreement, or permit to provide for such additional insured.
The insurance afforded to such additional insured only applies to the extent permitted by law.
The limits of insurance that apply to additional insureds are described in Section D. LIABILITY AND MEDICAL EXPENSES LIMITS OF INSURANCE. How this insurance applies when other insurance is available to an additional insured is described in the Other Insurance Condition in Section E. LIABILITY AND MEDICAL EXPENSES GENERAL CONDITIONS.
a. Vendors
Any person(s) or organization( s) (referred to below as vendor), but only with respect to " bodily injury" or property damage" arising out of " your products" which are distributed or sold in the regular course of the vendor's business and only if this Coverage Part provides coverage for "bodily injury" or "property damage" included within the "products- completed operations hazard". 1) The insurance afforded to the vendor is subject to the following additional exclusions:
This insurance does not apply to:
a)" Bodily injury" or "property damage" for which the vendor is obligated to pay damages by reason of the assumption of liability in a contract or agreement. This exclusion does not apply to liability for damages that the vendor would have in the absence of the contract or agreement; b) Any express warranty unauthorized by you;
c) Any physical or chemical change in the product made intentionally by the vendor; d) Repackaging, except when unpacked solely for the purpose of inspection, demonstration, testing, or the substitution of parts under instructions from the manufacturer, and then repackaged in the original container;
e) Any failure to make such inspections, adjustments, tests or servicing as the vendor has agreed to make or normally undertakes to make in the usual course of business, in connection with the distribution or sale of the products;
f) Demonstration, installation, servicing or repair operations, except such operations performed at the vendor's premises in connection with the sale of the product;
5.5.a
Packet Pg. 94
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
Form SL 30 32 06 21 Page 2 of 3
2021, The Hartford
May include copyrighted material of Insurance Services Office, Inc., with its permission) g) Products which, after distribution or sale by you, have been labeled or relabeled or used as a container, part or ingredient of any other thing or substance by or for the vendor; or h)" Bodily injury" or "property damage" arising out of the sole negligence of the vendor for its own acts or omissions or those of its employees or anyone else acting on its behalf. However, this exclusion does not apply to:
i) The exceptions contained in Paragraphs ( d) or (f); or ii) Such inspections, adjustments, tests or servicing as the vendor has agreed to make or normally undertakes to make in the usual course of business, in connection with the distribution or sale of the products.
2) This insurance does not apply to any insured person or organization from whom you have acquired such products, or any ingredient, part or container, entering into, accompanying or containing such products. b. Lessors Of Equipment
1) Any person or organization from whom you lease equipment; but only with respect to their liability for bodily injury", " property damage" or "personal and advertising injury" caused, in whole or in part, by your maintenance, operation or use of equipment leased to you by such person or organization. 2) With respect to the insurance afforded to these additional insureds, this insurance does not apply to any occurrence" which takes place after you cease to lease that equipment. c. Lessors Of Land Or Premises
1) Any person or organization from whom you lease land or premises, but only with respect to liability arising out of the ownership, maintenance or use of that part of the land or premises leased to you. 2) With respect to the insurance afforded to these additional insureds, this insurance does not apply to:
a) Any "occurrence" which takes place after you cease to lease that land or be a tenant in that premises; or
b) Structural alterations, new construction or demolition operations performed by or on behalf of such person or organization.
d. Architects, Engineers Or Surveyors
1) Any architect, engineer, or surveyor, but only with respect to liability for "bodily injury", " property damage" or "personal and advertising injury" caused, in whole or in part, by your acts or omissions or the acts or omissions of those acting on your behalf:
a) In connection with your premises;
b) In the performance of your ongoing operations performed by you or on your behalf; or c) In connection with " your work" and included within the "products- completed operations hazard", but only if:
i) The written contract, written agreement or permit requires you to provide such coverage to such additional insured; and
ii) This Coverage Part provides coverage for "bodily injury" or "property damage" included within the products- completed operations hazard".
2) With respect to the insurance afforded to these additional insureds, the following additional exclusion applies:
This insurance does not apply to " bodily injury"," property damage" or " personal and advertising injury" arising out of the rendering of or the failure to render any professional services, including:
i) The preparing, approving, or failure to prepare or approve, maps, shop drawings, opinions, reports, surveys, field orders, change orders, designs or drawings and specifications; or ii) Supervisory, surveying, inspection, architectural or engineering activities.
This exclusion applies even if the claims allege negligence or other wrongdoing in the supervision, hiring, employment, training or monitoring of others by an insured, if the “ bodily injury”, “ property
5.5.a
Packet Pg. 95
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
Form SL 30 32 06 21 Page 3 of 3
2021, The Hartford
May include copyrighted material of Insurance Services Office, Inc., with its permission) damage”, or “personal and advertising injury” arises out of the rendering of or the failure to render any professional service.
e. State Or Governmental Agency Or Subdivision Or Political Subdivision Issuing Permit 1) Any state or governmental agency or subdivision or political subdivision, but only with respect to operations performed by you or on your behalf for which the state or governmental agency or subdivision or political subdivision has issued a permit.
2) With respect to the insurance afforded to these additional insureds, this insurance does not apply to:
a)" Bodily injury", " property damage" or " personal and advertising injury" arising out of operations performed for the federal government, state or municipality; or b)" Bodily injury" or "property damage" included within the "products- completed operations hazard". f. Any Other Party
1) Any other person or organization who is not in one of the categories or classes listed above in Paragraphs a. through e. above, but only with respect to liability for "bodily injury", " property damage" or personal and advertising injury" caused, in whole or in part, by your acts or omissions or the acts or omissions of those acting on your behalf:
a) In the performance of your ongoing operations performed by you or on your behalf; b) In connection with your premises owned by or rented to you; or c) In connection with " your work" and included within the "products- completed operations hazard", but only if:
i) The written contract, written agreement or permit requires you to provide such coverage to such additional insured; and
ii) This Coverage Part provides coverage for "bodily injury" or "property damage" included within the products-completed operations hazard".
2) With respect to the insurance afforded to these additional insureds, the following additional exclusion applies:
This insurance does not apply to "bodily injury", " property damage" or "personal and advertising injury" arising out of the rendering of, or the failure to render, any professional architectural, engineering or surveying services, including:
a) The preparing, approving, or failure to prepare or approve, maps, shop drawings, opinions, reports, surveys, field orders, change orders, designs or drawings and specifications; or b) Supervisory, surveying, inspection, architectural or engineering activities.
This exclusion applies even if the claims allege negligence or other wrongdoing in the supervision, hiring, employment, training or monitoring of others by an insured, if the “ bodily injury”, “ property damage”, or personal and advertising injury” arises out of the rendering of or the failure to render any professional service described in Paragraphs f.(2)(a) or f.(2)(b) above.
5.5.a
Packet Pg. 96
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
Form SL 30 03 10 18 Page 1 of 1
2018, The Hartford
May include copyrighted material of Insurance Services Office, Inc., with its permission)
WAIVER OF SUBROGATION
This endorsement modifies insurance provided under the following:
BUSINESS LIABILITY COVERAGE FORM
Except as otherwise stated in this endorsement, the terms and conditions of the Policy apply.
The following is added to Section E. LIABILITY AND MEDICAL EXPENSES GENERAL CONDITIONS :
We waive any right of recovery we may have against:
a. Any person or organization shown in the Declarations, or b. Any person or organization with whom you have a contract that requires such waiver.
5.5.a
Packet Pg. 97
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
Form SL 30 26 10 18 Page 1 of 3
2018, The Hartford
May include copyrighted material of Insurance Services Office, Inc., with its permission)
HIRED AUTO AND NON-OWNED AUTO LIABILITY
This endorsement modifies insurance provided under the following:
BUSINESS LIABILITY COVERAGE FORM
Except as otherwise stated in this endorsement, the terms and conditions of the Policy apply.
A. Amended Coverage:
The following is added to Section A. COVERAGES:
Coverage is extended to "bodily injury" and "property damage" arising out of the use of a "hired auto" or "non-owned auto".
B. The following changes are made to Section B. EXCLUSIONS:
1. Exclusion g. Aircraft, Auto Or Watercraft does not apply to a "hired auto" or a "non-owned auto".
2. Exclusion e. Employer’s Liability does not apply to " bodily injury" to domestic " employees" not entitled to workers’ compensation benefits or to liability assumed by the insured under an "insured contract".
3. Exclusion f. Pollution is deleted and replaced by the following:
1)" Bodily injury" or "property damage" arising out of the actual, alleged or threatened discharge, dispersal, seepage, migration, release or escape of "pollutants":
a) That are, or that are contained in any property that is:
i) Being transported or towed by, handled, or handled for movement into, onto or from, the covered auto";
ii) Otherwise in the course of transit by or on behalf of the "insured"; or iii) Being stored, disposed of, treated or processed in or upon the covered " auto". b) Before the " pollutants" or any property in which the " pollutants" are contained are moved from the place where they are accepted by the insured for movement into or onto the covered "auto"; or c) After the " pollutants" or any property in which the " pollutants" are contained are moved from the covered "auto" to the place where they are finally delivered, disposed of or abandoned by the insured.
Paragraph ( a) above does not apply to fuels, lubricants, fluids, exhaust gases or other similar pollutants" that are needed for or result from the normal electrical, hydraulic or mechanical functioning of the covered "auto" or its parts, if:
i) The "pollutants" escape, seep, migrate, or are discharged or released directly from an "auto" part designed by its manufacturer to hold, store, receive, or dispose of such "pollutants"; and ii) The "bodily injury" and "property damage" does not arise out of the operation of any equipment listed in Paragraphs 15.f.(2) and 15.f.(3) of the definition of "mobile equipment".
Paragraphs ( b) and (c) above do not apply to accidents that occur away from premises owned by or rented to an "insured" with respect to "pollutants" not in or upon a covered "auto" if:
i) The " pollutants" or any property in which the " pollutants" are contained are upset, overturned or damaged as a result of the maintenance or use of a covered "auto"; and ii) The discharge, dispersal, seepage, migration, release or escape of the " pollutants" is caused directly by such upset, overturn or damage as a result of the maintenance or use of a covered auto".
4. The following exclusion is added:
Fellow employee
Coverage does not apply to "bodily injury" to any fellow "employee" of the insured arising out of the operation of an "auto" owned by the insured in the course of the fellow "employee’s" employment.
5.5.a
Packet Pg. 98
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
Form SL 30 26 10 18 Page 2 of 3
2018, The Hartford
May include copyrighted material of Insurance Services Office, Inc., with its permission)
5. The following exclusion is added:
Care, Custody Or Control
Coverage does not apply to "property damage" involving property owned or transported by the insured or in the insured’s care, custody or control.
C. With respect to " hired auto" and " non-owned auto" coverage, Section C. WHO IS AN INSURED is deleted and replaced by the following:
1. The following are insureds:
a. You.
b. Your "employee" while using with your permission:
1) An "auto" you hire or borrow; or
2) An "auto" you don’t own, hire or borrow in your business or personal affairs; or 3) An "auto" hired or rented by your "employee" on your behalf and at your direction. c. Anyone else while using a "hired auto" or "non-owned auto" with your permission except:
1) The owner or anyone else from whom you hire or borrow an "auto". 2) Someone using an auto while he or she is working in a business of selling, servicing, repairing, parking or storing "autos" unless that business is yours.
3) Anyone other than your " employees", partners ( if you are a partnership), members ( if you are a limited liability company), or a lessee or borrower or any of their " employees", while moving property to or from an "auto".
4) A partner ( if you are a partnership), or a member ( if you are a limited liability company) for an " auto" owned by him or her or a member of his or her household. d. Anyone liable for the conduct of an insured described above but only to the extent of that liability.
D. With respect to the operation of a " hired auto" or " non-owned auto" covered by this endorsement, the following changes are made to Section E. LIABILITY AND MEDICAL EXPENSES CONDITIONS:
1. The following condition is added:
Other Insurance
a. Except for any liability assumed under an "insured contract" the insurance provided by this endorsement is excess over any other collectible insurance.
However, if your business is the selling, servicing, repairing, parking or storage of " autos", the insurance provided by this endorsement is primary when covered "bodily injury" or "property damage" arises out of the operation of a customer’s "auto" by you or your "employee". b. When this endorsement and any other endorsement, coverage part, or policy covers on the same basis, either excess or primary, we will pay only our share. Our share is the proportion that the Limit of Insurance of our endorsement bears to the total of the limits of all the endorsements, coverage parts, and policies covering on the same basis.
2. The following condition is added:
Two Or More Coverage Parts, Endorsements, Or Policies Issued By Us If this endorsement and any other endorsement, coverage part or policy issued to you by us or any company affiliated with us apply to the same accident, the aggregate maximum Limit of Insurance under all the endorsements, coverage parts, or policies shall not exceed the highest applicable Limit of Insurance under any one endorsement, coverage part, or policy. This condition does not apply to any endorsement, coverage part, or policy issued by us or an affiliated company specifically to apply as excess insurance over this endorsement.
5.5.a
Packet Pg. 99
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
Form SL 30 26 10 18 Page 3 of 3
2018, The Hartford
May include copyrighted material of Insurance Services Office, Inc., with its permission)
3. The following condition is added:
Financial Responsibility Laws
a. With respect to a “hired auto” or “non-owned auto” to which this insurance applies, when this endorsement is certified as proof of financial responsibility for the future under the provisions of any motor vehicle financial responsibility law, the insurance provided by this endorsement for " bodily injury" liability and " property damage" liability will comply with the provisions of the law to the extent of the coverage and limits of insurance required by that law.
b. With respect to a “hired auto" or “non-owned auto” to which this insurance applies, we will provide any liability, uninsured motorists, underinsured motorists, no-fault or other coverage required by any motor vehicle law.
We will provide the required limits for those coverages.
E. The following changes are made to Section F. LIABILITY AND MEDICAL EXPENSES DEFINITIONS :
1. The following definition is added:
Hired auto" means any "auto" you lease, hire, rent or borrow. This does not include any auto you lease, hire, rent or borrow from any of your " employees", your partners ( if you are a partnership), members ( if you are a limited liability company),, or your "executive officers" or members of their households.
This does not include a long-term leased "auto" that you insure as an owned "auto" under any other auto liability insurance policy or a temporary substitute for an "auto" you own that is out of service because of its breakdown, repair, servicing or destruction.
2. The following definition is added:
Non-owned auto" means any "auto" you do not own, lease, hire, rent or borrow which is used in connection with your business. This includes:
a." Autos" owned by your "employees" your partners (if you are a partnership), members (if you are a limited liability company), or your "executive officers", or members of their households, but only while used in your business or your personal affairs.
b. Customer’s "auto" that is in your care, custody or control for service.
5.5.a
Packet Pg. 100
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
Form SL 30 32 06 21 Page 1 of 3
2021, The Hartford
May include copyrighted material of Insurance Services Office, Inc., with its permission)
BLANKET ADDITIONAL INSURED BY CONTRACT
This endorsement modifies insurance provided under the following:
BUSINESS LIABILITY COVERAGE FORM
Except as otherwise stated in this endorsement, the terms and conditions of the Policy apply.
A. The following is added to Section C. WHO IS AN INSURED:
Additional Insureds When Required By Written Contract, Written Agreement Or Permit The person(s) or organization( s) identified in Paragraphs a. through f. below are additional insureds when you have agreed, in a written contract or written agreement, or when required by a written permit issued by a state or governmental agency or subdivision or political subdivision that such person or organization be added as an additional insured on your Coverage Part, provided the injury or damage occurs subsequent to the execution of the contract or agreement, or the issuance of the permit.
A person or organization is an additional insured under this provision only for that period of time required by the contract, agreement or permit.
However, no such person or organization is an additional insured under this provision if such person or organization is included as an additional insured by any other endorsement issued by us and made a part of this Coverage Part.
The insurance afforded to such additional insured will not be broader than that which you are required by the contract, agreement, or permit to provide for such additional insured.
The insurance afforded to such additional insured only applies to the extent permitted by law.
The limits of insurance that apply to additional insureds are described in Section D. LIABILITY AND MEDICAL EXPENSES LIMITS OF INSURANCE. How this insurance applies when other insurance is available to an additional insured is described in the Other Insurance Condition in Section E. LIABILITY AND MEDICAL EXPENSES GENERAL CONDITIONS.
a. Vendors
Any person(s) or organization( s) (referred to below as vendor), but only with respect to " bodily injury" or property damage" arising out of " your products" which are distributed or sold in the regular course of the vendor's business and only if this Coverage Part provides coverage for " bodily injury" or "property damage" included within the "products- completed operations hazard". 1) The insurance afforded to the vendor is subject to the following additional exclusions:
This insurance does not apply to:
a)" Bodily injury" or " property damage" for which the vendor is obligated to pay damages by reason of the assumption of liability in a contract or agreement. This exclusion does not apply to liability for damages that the vendor would have in the absence of the contract or agreement; b) Any express warranty unauthorized by you;
c) Any physical or chemical change in the product made intentionally by the vendor; d) Repackaging, except when unpacked solely for the purpose of inspection, demonstration, testing, or the substitution of parts under instructions from the manufacturer, and then repackaged in the original container;
e) Any failure to make such inspections, adjustments, tests or servicing as the vendor has agreed to make or normally undertakes to make in the usual course of business, in connection with the distribution or sale of the products;
f) Demonstration, installation, servicing or repair operations, except such operations performed at the vendor's premises in connection with the sale of the product;
5.5.a
Packet Pg. 101
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
Form SL 30 32 06 21 Page 2 of 3
2021, The Hartford
May include copyrighted material of Insurance Services Office, Inc., with its permission) g) Products which, after distribution or sale by you, have been labeled or relabeled or used as a container, part or ingredient of any other thing or substance by or for the vendor; or h)" Bodily injury" or "property damage" arising out of the sole negligence of the vendor for its own acts or omissions or those of its employees or anyone else acting on its behalf. However, this exclusion does not apply to:
i) The exceptions contained in Paragraphs ( d) or (f); or ii) Such inspections, adjustments, tests or servicing as the vendor has agreed to make or normally undertakes to make in the usual course of business, in connection with the distribution or sale of the products.
2) This insurance does not apply to any insured person or organization from whom you have acquired such products, or any ingredient, part or container, entering into, accompanying or containing such products. b. Lessors Of Equipment
1) Any person or organization from whom you lease equipment; but only with respect to their liability for bodily injury", " property damage" or "personal and advertising injury" caused, in whole or in part, by your maintenance, operation or use of equipment leased to you by such person or organization. 2) With respect to the insurance afforded to these additional insureds, this insurance does not apply to any occurrence" which takes place after you cease to lease that equipment. c. Lessors Of Land Or Premises
1) Any person or organization from whom you lease land or premises, but only with respect to liability arising out of the ownership, maintenance or use of that part of the land or premises leased to you. 2) With respect to the insurance afforded to these additional insureds, this insurance does not apply to:
a) Any "occurrence" which takes place after you cease to lease that land or be a tenant in that premises; or
b) Structural alterations, new construction or demolition operations performed by or on behalf of such person or organization.
d. Architects, Engineers Or Surveyors
1) Any architect, engineer, or surveyor, but only with respect to liability for "bodily injury", " property damage" or "personal and advertising injury" caused, in whole or in part, by your acts or omissions or the acts or omissions of those acting on your behalf:
a) In connection with your premises;
b) In the performance of your ongoing operations performed by you or on your behalf; or c) In connection with " your work" and included within the " products- completed operations hazard", but only if:
i) The written contract, written agreement or permit requires you to provide such coverage to such additional insured; and
ii) This Coverage Part provides coverage for "bodily injury" or "property damage" included within the products-completed operations hazard".
2) With respect to the insurance afforded to these additional insureds, the following additional exclusion applies:
This insurance does not apply to " bodily injury", " property damage" or " personal and advertising injury" arising out of the rendering of or the failure to render any professional services, including:
i) The preparing, approving, or failure to prepare or approve, maps, shop drawings, opinions, reports, surveys, field orders, change orders, designs or drawings and specifications; or ii) Supervisory, surveying, inspection, architectural or engineering activities.
This exclusion applies even if the claims allege negligence or other wrongdoing in the supervision, hiring, employment, training or monitoring of others by an insured, if the “ bodily injury”, “ property
5.5.a
Packet Pg. 102
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
Form SL 30 32 06 21 Page 3 of 3
2021, The Hartford
May include copyrighted material of Insurance Services Office, Inc., with its permission) damage”, or “personal and advertising injury” arises out of the rendering of or the failure to render any professional service.
e. State Or Governmental Agency Or Subdivision Or Political Subdivision Issuing Permit 1) Any state or governmental agency or subdivision or political subdivision, but only with respect to operations performed by you or on your behalf for which the state or governmental agency or subdivision or political subdivision has issued a permit.
2) With respect to the insurance afforded to these additional insureds, this insurance does not apply to:
a)" Bodily injury", " property damage" or " personal and advertising injury" arising out of operations performed for the federal government, state or municipality; or b)" Bodily injury" or "property damage" included within the "products- completed operations hazard". f. Any Other Party
1) Any other person or organization who is not in one of the categories or classes listed above in Paragraphs a. through e. above, but only with respect to liability for "bodily injury", " property damage" or personal and advertising injury" caused, in whole or in part, by your acts or omissions or the acts or omissions of those acting on your behalf:
a) In the performance of your ongoing operations performed by you or on your behalf; b) In connection with your premises owned by or rented to you; or c) In connection with " your work" and included within the " products- completed operations hazard", but only if:
i) The written contract, written agreement or permit requires you to provide such coverage to such additional insured; and
ii) This Coverage Part provides coverage for " bodily injury" or "property damage" included within the products-completed operations hazard".
2) With respect to the insurance afforded to these additional insureds, the following additional exclusion applies:
This insurance does not apply to "bodily injury", " property damage" or "personal and advertising injury" arising out of the rendering of, or the failure to render, any professional architectural, engineering or surveying services, including:
a) The preparing, approving, or failure to prepare or approve, maps, shop drawings, opinions, reports, surveys, field orders, change orders, designs or drawings and specifications; or b) Supervisory, surveying, inspection, architectural or engineering activities.
This exclusion applies even if the claims allege negligence or other wrongdoing in the supervision, hiring, employment, training or monitoring of others by an insured, if the “ bodily injury”, “ property damage”, or personal and advertising injury” arises out of the rendering of or the failure to render any professional service described in Paragraphs f.(2)(a) or f.(2)(b) above.
5.5.a
Packet Pg. 103
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
INSURER( S) AFFORDING COVERAGE
INSURER F :
INSURER E :
INSURER D :
INSURER C :
INSURER B :
INSURER A :
NAIC #
NAME:
CONTACT
E- MAILADDRESS:
A/C, No, Ext):
PHONE
INSURED
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement( s).
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER( S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
OTHER:
Per accident)
Ea accident)
SUBR
WVD
ADDL
INSD
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
PROPERTY DAMAGE
BODILY INJURY ( Per accident)
BODILY INJURY ( Per person)
COMBINED SINGLE LIMIT
AUTOS ONLY
AUTOSAUTOS ONLY
NON- OWNED
SCHEDULEDOWNED
ANY AUTO
AUTOMOBILE LIABILITY
Y / N
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
OFFICER/ MEMBER EXCLUDED?
Mandatory in NH)
DESCRIPTION OF OPERATIONS below
If yes, describe under
ANYP ROPRIETOR/ PARTNER/ EXECUTIVE
E.L. DISEASE - POLICY LIMIT
E.L. DISEASE - EA EMPLOYEE
E.L. EACH ACCIDENT
STATUTEPER EROTHMM/ DD/ YYYY) LIMITS(
POLICY EXP(
MM/ DD/ YYYY) NUMBERTYPEEFFPOLICYPOLICY INSURANCELTRINSR OF DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES ( ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
EXCESS LIAB
UMBRELLA LIAB $ EACH OCCURRENCE
AGGREGATE
OCCUR
CLAIMS- MADE
DED RETENTION $
PRODUCTS - COMP/ OP AGG
GENERAL AGGREGATE
PERSONAL & ADV INJURY
MED EXP ( Any one person)
EACH OCCURRENCE
DAMAGE TO RENTED $
PREMISES ( Ea occurrence)
COMMERCIAL GENERAL LIABILITY
CLAIMS- MADE OCCUR
GEN' L AGGREGATE LIMIT APPLIES PER:
POLICY
PROJECT LOC
CERTIFICATE OF LIABILITY INSURANCE DATE ( MM/ DD/ YYYY)
CANCELLATION
AUTHORIZED REPRESENTATIVE
ACORD 25 ( 2016/ 03)
1988- 2016 ACORD CORPORATION. All rights reserved.
CERTIFICATE HOLDER
The ACORD name and logo are registered marks of ACORD
HIRED
AUTOS ONLY
PRODUCER
FAX (
A/C, No): PAYCHEX INSURANCE AGENCY, INC.
225 KENNETH DRIVE
ROCHESTER, NY 14623
02/01/2025
CityGreen Consulting LLC
30181 Outpost Rd
San Juan Capistrano, CA 92675
Paychex Insurance Agency, Inc.
877-266-6850
[email protected]
Sequoia Insurance Company 22985
A Y NA N QWC1430133 02/08/2025 02/08/2026
8 1,000, 000
1,000, 000
1,000, 000
City of Diamond Bar
21810 Copley Drive
Diamond Bar, CA 91765
5.5.a
Packet Pg. 104
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DocuSign Envelope ID: E65E5AC1- 7586-44C8-9613-8D3709E66F3A
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DocuSign Envelope ID: E65E5AC1- 7586-44C8-9613-8D3709E66F3A
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DocuSign Envelope ID: E65E5AC1- 7586-44C8-9613-8D3709E66F3A
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DocuSign Envelope ID: E65E5AC1- 7586-44C8-9613-8D3709E66F3A
5.5.a
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DocuSign Envelope ID: E65E5AC1- 7586-44C8-9613-8D3709E66F3A
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DocuSign Envelope ID: E65E5AC1- 7586-44C8-9613-8D3709E66F3A
5.5.a
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DocuSign Envelope ID: E65E5AC1- 7586-44C8-9613-8D3709E66F3A
5.5.a
Packet Pg. 112
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
INSURER( S) AFFORDING COVERAGE
INSURER F :
INSURER E :
INSURER D :
INSURER C :
INSURER B :
INSURER A :
NAIC #
NAME:
CONTACT
E- MAILADDRESS:
A/C, No, Ext):
PHONE
INSURED
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement( s).
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER( S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
OTHER:
Per accident)
Ea accident)
SUBR
WVD
ADDL
INSD
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
PROPERTY DAMAGE
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CityGreen Consulting LLC
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San Juan Capistrano, CA 92675
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City of Diamond Bar
21810 Copley Drive
Diamond Bar, CA 91765
DocuSign Envelope ID: E65E5AC1- 7586-44C8-9613-8D3709E66F3A
5.5.a
Packet Pg. 113
Agenda #: 5.6
Meeting Date: June 17, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: CONSULTANT SERVICES AGREEMENT WITH ARCHITERRA
DESIGN GROUP TO PROVIDE LANDSCAPE PLAN CHECKING AND
INSPECTION SERVICES THROUGH JUNE 30, 2028.
STRATEGIC
GOAL: Open, Engaged & Responsive Government
RECOMMENDATION:
Approve, and authorize the City Manager to sign, the Consulting Services Agreement with Architerra Design Group, to provide Landscape Plan Check and Inspection Services through June 30, 2028.
FINANCIAL IMPACT:
The proposed three-year Consultant Services Agreement authorizes the consultant to submit invoices to the City for a not-to-exceed amount of $125,000 per fiscal year. No additional appropriation is required, as the costs associated with the consultant’s landscape plan check services are funded through application and processing fees paid by project applicants.
BACKGROUND:
On July 1, 2020, the City executed a three-year Consultant Services Agreement with David Evans and Associates to provide landscape plan check services. The original agreement included two one-year extension options, both of which the City exercised.
The current extension expires on June 30, 2025.
CONSULTANT SELECTION PROCESS:
On May 2, 2025, the City published a Request for Proposals (RFP) through PlanetBids, inviting landscape architecture firms to submit proposals for landscape plan check services. Twenty firms viewed the RFP, and the City received proposals from the following seven firms:
5.6 Packet Pg. 114
• Architerra Design Group (ADG)
• David Evans and Associates
• Hirsch & Associates, Inc.
• Ladayu Consulting Group
• LRM Associates, Inc.
• Van Dyke Landscape Architects
• Willdan Engineering
After reviewing the proposals, contacting other municipal clients and conducting a final interview, staff determined that ADG is the firm most likely to deliver the highest overall value to the City’s project applicants. The following discussion highlights the key reasons that led to this determination.
○ Relevant Experience. ADG has extensive experience working with numerous municipalities and public agencies as on-call landscape architects, providing design review, plan check, and inspection services. Current clients include the cities of San Dimas, Wildomar, Murrieta, Baldwin Park, Chino, Menifee, Moorpark, Signal Hill, San Gabriel, and Hesperia.
○ Competitive Rates. The firm offers competitive fixed hourly rates. ○ Strong References. ADG received outstanding references highlighting its efficiency, exceptional customer service, and ability to deliver thorough, detailed project reviews in a timely manner.
○ Workplace Stability. The firm fosters a supportive workplace culture, offers comprehensive employee benefits, and encourages long-term staff tenure. ○ Regulatory Knowledge. The firm actively monitors California legislation related to landscape and water efficiency and keeps cities informed of new requirements, such as updates to the California Building Code, the Model Water Efficient Landscape Ordinance, AB 1572 (Non-Functional Turf), CALGreen Standards, and the latest CAL FIRE Very High Fire Severity Zone mapping and restrictions. ○ Community Engagement. A member of the ADG team currently serves on the Design Review Committee for the City of Murrieta.
○ Familiarity with the Area. ADG has completed several landscape design projects within the City, including Sycamore Canyon Trail and Park, Peterson Park, Silvertip Park, Stardust Park, Longview South Park, Starshine Park, Diamond Bar High School, and Chaparral Middle School.
Cost Comparison
ADG’s hourly rates were among the lowest of all proposals received. The table below compares hourly rates by position; roles anticipated to generate the most billable hours are highlighted in yellow. ADG’s proposal includes two billing tiers: one for the first year,
5.6 Packet Pg. 115
and another for years two through five.
Two firms—Hirsch & Associates and Willdan Engineering—proposed lump-sum plan check review fees rather than hourly rates. Staff compiled a separate comparison table for these firms.
Firms with Hourly Rate Billing Structures
Firm Personnel Per Hour
Architerra Design
Group
Principal $200.00 / $220.00
Director $175.00 / $190.00
Project Manager $135.00 / $150.00
Landscape Designer $125.00 / $140.00
Municipal Plan Checking / Site Inspection $125.00 / $135.00 Water Auditor $125.00 / $135.00
CAD Designer $100.00 / $110.00
Clerical $65.00 / $70.00
David Evans &
Assoc.
Sr. Project Manager $290.00
Sr. Landscape Architect $200.00
Landscape Architect $185.00
Sr. Landscape Designer $165.00
Sr. Irrigation Specialist $165.00
Landscape Plan Checker $150.00
Landscape Designer $150.00 / $140.00
Accounting $130.00
Ladayu
Consulting Plan Checking / Site Inspection $200.00
Associate Engineer $110.00
LRM Assoc. Landscape Architect $150.00
Site Inspection
$150.00 + hourly
time spent
VDLA Principal $205.00
Associate / Design Director $155.00
Project Manager $150.00
Landscape Designer / Project Administrator $125.00
Plan Checker $135.00
Landscape / Irrigation Inspector $135.00
GPS Surveyor $135.00
GPS Survey Crew (2) Team Members $245.00
Admin $105.00
5.6 Packet Pg. 116
Firms with Flat Rate Billing Structures
Firm Service Rate
Hirsch & Assoc. Per Project Plan Check Review Fee $2,600.00 Inspections / Site Review $600.00
Irrigation Water Audit by others Review $300.00
Irrigation Audit and report for HAI $1,800.00
Willdan
Engineering
Landscaped areas totaling 500 to 7,500
square feet
$1,200 for 2 plan
check reviews.
$1,200 plus
$150.00/hour for
3 rd check
Landscaped areas totaling 7,501-15,000
square feet
$1,680 for 2 plan
check reviews.
$1,680 plus
$150.00/hour for
3 rd check
Inspections $960.00
Transparent Invoicing
One of the main factors in selecting ADG was their transparent invoicing. References contacted during the vetting process confirmed that ADG provides clear, itemized invoices, with the time spent on each task aligning with reasonable expectations.
Although landscape plan check services are funded by applicant fees, the City remains responsible for ensuring cost-effective and transparent service delivery. ADG’s fixed hourly rates will support the advancement of Strategic Plan Objective 2.1: Open, Engaged, and Responsive Government—particularly the strategy to "ensure contract service providers meet contractual expectations and deliver high-quality services." Project Manager
Ms. Jennifer Lioy will serve as the primary point of contact. She brings over 10 years of experience as a Senior Landscape Designer, including hands-on construction experience. Her portfolio spans residential and commercial projects, and she is highly skilled in reviewing and evaluating landscape plans for balanced and effective design solutions. Known for her reliability and professionalism, Ms. Lioy has passed two of the four required licensure exams on her first attempt, with final certification pending.
Mr. Gregg Denson, President and Director of Design at ADG, will oversee the plan check work and collaborate with Ms. Lioy. Mr. Denson has 27 years of professional experience in landscape architecture.
LEGAL REVIEW:
The City Attorney has reviewed and approved the Agreement as to form.
5.6 Packet Pg. 117
PREPARED BY:
REVIEWED BY:
Attachments:
1. 5.6.a Consultant Services Agreement
5.6 Packet Pg. 118
#
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5.6.a
Packet Pg. 121
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5.6.a
Packet Pg. 122
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5.6.a
Packet Pg. 123
(
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(*% ;EMPVIPEPGI!EPH!7PURIGVMQP!QJ!?IGQTHU*!!B_!RTT`cUR_TV!hZeY!XV_VcR]]j! RTTVaeVU! RTT`f_eZ_X! acZ_TZa]Vd(! <`_df]eR_e! R_U! Zed! dfST`_ecRTe`cd! dYR]]! ^RZ_eRZ_! cVRd`_RS]j!Wf]]!R_U!T`^a]VeV!S``\d(!U`Tf^V_ed(!aRaVcd(!RTT`f_eZ_X!cVT`cUd(!R_U!`eYVc! Z_W`c^ReZ`_! &T`]]VTeZgV]j(! eYV! mcVT`cUdn'! aVceRZ_Z_X! e`! eYV! T`ded! `W! R_U! T`^a]VeZ`_! `W! dVcgZTVd! aVcW`c^VU! f_UVc! eYZd! 9XcVV^V_e*! ! LYV! <Zej! R_U! R_j! `W! eYVZc! RfeY`cZkVU! cVacVdV_eReZgVd! dYR]]! YRgV! RTTVdd! e`! R_U! eYV! cZXYe! e`! RfUZe! R_U! cVac`UfTV! R_j! `W! <`_df]eR_e%d!cVT`cUd!cVXRcUZ_X!eYV!dVcgZTVd!ac`gZUVU!f_UVc!eYZd!9XcVV^V_e*!!<`_df]eR_e! dYR]]!^RZ_eRZ_!R]]!dfTY!cVT`cUd!W`c!R!aVcZ`U!`W!Re!]VRde!eYcVV!&/'!jVRcd!RWeVc!eVc^Z_ReZ`_!`c! T`^a]VeZ`_!`W!eYZd!9XcVV^V_e*!!<`_df]eR_e!RXcVVd!e`!^R\V!RgRZ]RS]V!R]]!dfTY!cVT`cUd!W`c! Z_daVTeZ`_!`c!RfUZe!Re!Zed!`WWZTVd!UfcZ_X!_`c^R]!SfdZ_Vdd!Y`fcd!R_U!fa`_!eYcVV!&/'!URjd%! _`eZTV!Wc`^!eYV!<Zej(!R_U!T`aZVd!eYVcV`W!dYR]]!SV!Wfc_ZdYVU!ZW!cVbfVdeVU* (+% 2QPJNMGV!QJ!7PVITIUV%
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5.6.a
Packet Pg. 124
)
_`!UReV!Zd!daVTZWZVU(!fa`_!eYV!WZWeVV_eY!&-1eY'!URj!W`]]`hZ_X!^RZ]Z_X!`W!eYV!_`eZTV*!!B_!eYV! VgV_e! `W! dfTY! eVc^Z_ReZ`_(! <Zej! RXcVVd! e`! aRj! <`_df]eR_e! W`c! dVcgZTVd! dReZdWRTe`cZ]j! cV_UVcVU!acZ`c!e`!eYV!VWWVTeZgV!UReV!`W!eVc^Z_ReZ`_*!!B^^VUZReV]j!fa`_!cVTVZgZ_X!hcZeeV_! _`eZTV! `W! eVc^Z_ReZ`_(! <`_df]eR_e! dYR]]! UZdT`_eZ_fV! aVcW`c^Z_X! dVcgZTVd(! f_]Vdd! eYV! _`eZTV!ac`gZUVd!`eYVchZdV(!ViTVae!eY`dV!dVcgZTVd!cVRd`_RS]j!_VTVddRcj!e`!VWWVTefReV!eYV! eVc^Z_ReZ`_*!!LYV!<Zej!dYR]]!SV!_`e!]ZRS]V!W`c!R_j!T]RZ^!`W!]`de!ac`WZed* (-% >ITUQPPIN&3IUMKPEVIH!>ITUQP%!!<`_df]eR_e!cVacVdV_ed!eYRe!Ze!YRd(!`c!hZ]]! dVTfcV! Re! Zed! `h_! ViaV_dV(! R]]! aVcd`__V]! cVbfZcVU! e`! aVcW`c^! eYV! dVcgZTVd! f_UVc! eYZd! 9XcVV^V_e*! ! 9]]! `W! eYV! dVcgZTVd! cVbfZcVU! f_UVc! eYZd! 9XcVV^V_e! hZ]]! SV! aVcW`c^VU! Sj! <`_df]eR_e! `c! f_UVc! Zed! dfaVcgZdZ`_(! R_U! R]]! aVcd`__V]! V_XRXVU! Z_! eYV! h`c\! dYR]]! SV! bfR]ZWZVU!e`!aVcW`c^!dfTY!dVcgZTVd*!!>iTVae!Rd!`eYVchZdV!RfeY`cZkVU!Sj!eYV!<Zej%d!Ic`[VTe! FR_RXVc(!8IPPMJIT!9MQ[ dYR]]!SV!eYV!aVcd`_!hY`!acZ^RcZ]j!aVcW`c^d!eYV!h`c\!ac`gZUVU! f_UVc!eYZd!9XcVV^V_e*!!>iTVae!Rd!ac`gZUVU!Z_!eYZd!9XcVV^V_e(!<`_df]eR_e!cVdVcgVd!eYV! cZXYe! e`! UVeVc^Z_V! eYV! RddZX_^V_e! `W! Zed! `h_! V^a]`jVVd! e`! eYV! aVcW`c^R_TV! `W! <`_df]eR_e%d! dVcgZTVd! f_UVc! eYZd! 9XcVV^V_e(! Sfe! <Zej! cVdVcgVd! eYV! cZXYe! Z_! Zed! d`]V! UZdTcVeZ`_!e`!cVbfZcV!<`_df]eR_e!e`!ViT]fUV!R_j!V^a]`jVV!Wc`^!aVcW`c^Z_X!dVcgZTVd!`_! <Zej%d!acV^ZdVd*!!
(.% <QP$3MUGTMOMPEVMQP!EPH!4SWEN!4ORNQ[OIPV!=RRQTVWPMV[% 9* <`_df]eR_e!dYR]]!_`e!UZdTcZ^Z_ReV!Rd!e`!cRTV(!T`]`c(!TcVVU(!cV]ZXZ`_(! dVi(!^RcZeR]!deRefd(!_ReZ`_R]!`cZXZ_(!R_TVdecj(!RXV(!aYjdZTR]!`c!^V_eR]!YR_UZTRa(!^VUZTR]! T`_UZeZ`_(!`c!dVifR]!`cZV_eReZ`_(!Z_!eYV!aVcW`c^R_TV!`W!Zed!dVcgZTVd!R_U!UfeZVd!afcdfR_e!e`! eYZd!9XcVV^V_e(!R_U!hZ]]!T`^a]j!hZeY!R]]!cf]Vd!R_U!cVXf]ReZ`_d!`W!<Zej!cV]ReZ_X!eYVcVe`*!! KfTY!_`_UZdTcZ^Z_ReZ`_!dYR]]!Z_T]fUV!Sfe!_`e!SV!]Z^ZeVU!e`!eYV!W`]]`hZ_X6!!V^a]`j^V_e(! faXcRUZ_X(! UV^`eZ`_(! ecR_dWVcd(! cVTcfZe^V_e! `c! cVTcfZe^V_e! RUgVceZdZ_X7! ]Rj`WW! `c! eVc^Z_ReZ`_7! cReVd! `W! aRj! `c! `eYVc! W`c^d! `W! T`^aV_dReZ`_7! R_U! dV]VTeZ`_! W`c! ecRZ_Z_X(! Z_T]fUZ_X!RaacV_eZTVdYZa*
;* <`_df]eR_e!hZ]](!Z_!R]]!d`]ZTZeReZ`_d!`c!RUgVceZdV^V_ed!W`c!V^a]`jVVd! a]RTVU!Sj!`c!`_!SVYR]W!`W!<`_df]eR_e!deReV!VZeYVc!eYRe!Ze!Zd!R_!VbfR]!`aa`cef_Zej!V^a]`jVc! `c!eYRe!R]]!bfR]ZWZVU!Raa]ZTR_ed!hZ]]!cVTVZgV!T`_dZUVcReZ`_!W`c!V^a]`j^V_e!hZeY`fe!cVXRcU! e`!cRTV(!T`]`c(!TcVVU(!cV]ZXZ`_(!dVi(!^RcZeR]!deRefd(!_ReZ`_R]!`cZXZ_(!R_TVdecj(!RXV(!aYjdZTR]! `c!^V_eR]!YR_UZTRa(!^VUZTR]!T`_UZeZ`_(!`c!dVifR]!`cZV_eReZ`_* <* <`_df]eR_e!hZ]]!TRfdV!eYV!W`cVX`Z_X!ac`gZdZ`_d!e`!SV!Z_dVceVU!Z_!R]]! dfST`_ecRTed!W`c!R_j!h`c\!T`gVcVU!Sj!eYZd!9XcVV^V_e!ViTVae!T`_ecRTed!`c!dfST`_ecRTed! W`c!deR_URcU!T`^^VcTZR]!dfaa]ZVd!`c!cRh!^ReVcZR]d*
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5.6.a
Packet Pg. 125
*
(0% AMOI! 7U! QJ! VLI! 4UUIPGI*! ! LZ^V! Zd! `W! eYV! VddV_TV! Z_! eYZd! 9XcVV^V_e*!! <`_df]eR_e! dYR]]! U`! R]]! eYZ_Xd! _VTVddRcj! R_U! Z_TZUV_eR]! e`! eYV! ac`dVTfeZ`_! `W! <`_df]eR_e%d!h`c\*
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5.6.a
Packet Pg. 126
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Dan Fox
City Manager
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Agenda #: 5.7
Meeting Date: June 17, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: MAINTENANCE SERVICES AGREEMENT WITH WOODS
MAINTENANCE SERVICES, INC. (DBA GRAFFITI CONTROL
SYSTEMS) TO PROVIDE GRAFFITI ABATEMENT SERVICES
THROUGH JUNE 30, 2028.
STRATEGIC
GOAL: Safe, Sustainable & Healthy Community
RECOMMENDATION:
Approve, and authorize the City Manager to sign, the Maintenance Services Agreement with Woods Maintenance Services, Inc. to provide graffiti abatement services through June 30, 2028.
FINANCIAL IMPACT:
The total not-to-exceed amount set forth in the Maintenance Services Agreement is $131,940 ($43,980 annually). Sufficient funds are included in the FY 2025/26 budget for graffiti removal services. For subsequent fiscal years, the annual amount will be based on the approved budget.
BACKGROUND:
On April 6, 1993, the City Council adopted Ordinance 02 (1993) adding Chapter 8.20 to the Diamond Bar Municipal Code authorizing the use of public funds to combat graffiti.
On July 1, 2020, the City entered into a three-year Maintenance Services Agreement with Woods Maintenance Services (“WMS”) to provide graffiti abatement services. The original Agreement included two one-year extension options. The City has thus far exercised all of its options, and the current extension expires on June 30, 2025.
On April 1, 2025, the City published a detailed Request for Proposals (RFP) through PlanetBids, inviting qualified firms to submit proposals to provide graffiti removal services. Twenty-four vendors viewed the RFP and four submitted proposals: Essential Blasting, Inc., Superior Property Services, Urban Graffiti Enterprises and WMS.
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DISCUSSION:
After a comprehensive review of the submitted proposals, staff recommends entering into a renewed Maintenance Services Agreement with Woods Maintenance Services, Inc. (WMS). The recommendation is based on several key factors outlined below.
WMS has delivered exemplary graffiti abatement services to the City for the past 32 years. Their long-standing familiarity with Diamond Bar allows for a seamless continuation of service, without the need for a learning curve. WMS technicians are highly responsive and routinely conduct proactive patrols of known graffiti hotspots, often removing tags before they are even reported. The company has also demonstrated consistent reliability in responding to emergency service requests on nonscheduled days.
Of the four proposals received—submitted by Essential Blasting, Inc., Superior Property Services, Urban Graffiti Enterprises, and WMS—all offered flat, all-inclusive monthly rates. The table below summarizes the proposed costs for one service day per week, which is the current level of service provided since 2020:
VENDOR NOT TO EXCEED AMOUNT
(1 SERVICE DAYS PER WEEK)
MONTHLY ANNUALLY
SUPERIOR GRAFFITI SOLUTIONS $ 2,476 $ 29,712
ESSENTIAL BLASTING, INC. $ 3,500 $ 42,000
WOODS MAINTENANCE SERICES $ 3,655 $ 43,860
URBAN GRAFFITI ENTERPRISES $ 4,000 $ 48,000
While Superior Graffiti Solutions proposed the lowest cost, their service model is based primarily on responding to reported incidents. In contrast, the other vendors—including WMS—propose a more robust service approach involving full-day deployments to actively canvas the City and address graffiti, in addition to responding to specific service requests.
WMS’s proposal also includes four complimentary callouts per year on non-service days—an estimated added value of $3,400 annually. These additional services provide important flexibility in addressing urgent graffiti incidents outside the regular service schedule.
Staff further supports WMS’s selection due to the technical quality and detail demonstrated in their proposal. Their field staff employ advanced, eco-friendly methods tailored to the surface material—whether porous, non-porous, or painted. Painted surfaces are restored from “reveal to reveal” to avoid unsightly patchwork repairs, and color matching is performed in the field to ensure seamless blending. Technicians also utilize a 360-degree inspection method to ensure all graffiti in the surrounding area is identified and removed.
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In addition to graffiti removal, WMS is equipped to abate sticker vandalism and other forms of tagging. Their in-house training emphasizes safety, customer service, and proper use of specialized materials and equipment. Many of their employees have been with the company for over 20 years, reflecting stability and expertise that is difficult to match.
The WMS proposal demonstrates a deep and thorough understanding of the City’s needs and their continued commitment to quality, safety, and responsive service.
Therefore, the WMS proposal is recommended as the best overall value and in the best interest of the City. Consistent with Diamond Bar Municipal Code Section 3.24.070(a), contracts for professional services shall be awarded on the basis of demonstrated competence and professional qualifications necessary for the satisfactory performance of services at the best overall value to the City, and shall not be awarded solely on the lowest cost.
LEGAL REVIEW:
The City Attorney has approved the attached Agreement as to form.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 5.7.a Maintenance Services Agreement
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MAINTENANCE SERVICES AGREEMENT
THIS AGREEMENT (the "Agreement") is made as of July 1, 2025 by and between the City of Diamond Bar, a municipal corporation ("City") and Woods Maintenance Services, dba Graffiti Control Systems, a California Corporation ("Contractor").
1. Contractor's Services.
Subject to the terms and conditions of this Agreement, Contractor shall provide graffiti removal services to the reasonable satisfaction of the City, as detailed in Exhibit “A,” which is incorporated herein by reference. Services shall be performed on one (1) regularly scheduled day per week, to be mutually agreed upon by the City and Contractor. In addition, Contractor shall respond to up to four (4) unscheduled service requests per fiscal year for graffiti removal on days other than the regularly scheduled service day.
As a material inducement for the City to enter into this Agreement, the Contractor represents and warrants that it has conducted a thorough investigation of the scope of work and fully understands the challenges and limitations involved. The Contractor further represents that it is fully qualified to perform the required services based on its experience, as well as the training, education, and expertise of its principals and employees.
Greg Gubman, Community Development Director (herein referred to as the “City’s Project Manager”), shall be the person to whom the Contractor will report for the performance of services hereunder. It is understood that Contractor shall coordinate its services hereunder with the City’s Project Manager to the extent required by the City’s Project Manager, and that all performances required hereunder by Contractor shall be performed to the satisfaction of the City’s Project Manager and the City Manager.
2. Term of Agreement. This Agreement shall take effect July 1, 2025, and shall continue until June 30, 2028 (“Term"), unless earlier terminated pursuant to the provisions herein.
The City shall have the option to extend this Agreement for two (2) additional one (1) year terms, subject to the same terms and conditions contained herein, by giving Consultant written notice of the exercise of this option at least thirty (30) days prior to the expiration of the initial Term. In the event the City exercises its option to extend the Term, Consultant's compensation shall be subject to an adjustment upon the effective date of extension as follows:
Any increase in compensation will be negotiated between the City and the Consultant, but in no event shall the increase exceed the amount that the Consumer Price Index ("CPI") for the Los Angeles-Anaheim-Riverside metropolitan area for the month immediately preceding the Adjustment Date (the "Index Month") as reported by the Bureau of Labor Statistics of the United States Department of Labor, has increased over the CPI for the month one year prior to the Index Month. Any exercise of an option to extend the Term and/or increase in compensation, negotiated or based upon CPI, shall be subject to approval of the City Council.
3. Compensation. City agrees to compensate Contractor for each service which Contractor performs to the satisfaction of City in compliance with the scope of services set forth
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in Exhibit "A". Payment will be made only after submission of proper invoices in the form specified by City. Total payment to Contractor pursuant to this Agreement shall not exceed ONE HUNDRED THIRTY-ONE HUNDRED FIVE HUNDRED EIGHTY Dollars ($131,580) without the prior written consent of the City. The above not to exceed amount shall include all costs, including, but not limited to, all clerical, administrative, overhead, telephone, travel and all related expenses.
4. Payment.
A. As scheduled services are completed, Contractor shall submit to City an invoice for the services completed, authorized expenses and authorized extra work actually performed or incurred.
B. All such invoices shall state the basis for the amount invoiced, including services completed, the number of hours spent and any extra work performed.
C. City will pay Contractor the amount invoiced the City will pay Contractor the amount properly invoiced within 35 days of receipt.
D. Payment shall constitute payment in full for all services, authorized costs and authorized extra work covered by that invoice.
5. Change Orders. No payment for extra services caused by a change in the scope or complexity of work, or for any other reason, shall be made unless and until such extra services and a price therefore have been previously authorized in writing and approved by the City Manager or his designee as an amendment to this Agreement. The amendment shall set forth the changes of work, extension of time, if any, and adjustment of the fee to be paid by City to Contractor.
6. Priority of Documents. In the event of any inconsistency between the provisions of this Agreement and any attached exhibits, the provisions of this Agreement shall control.
7. Status as Independent Contractor.
A. Contractor is, and shall at all times remain as to City, a wholly independent contractor. Contractor shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent, except as specifically provided herein.
Neither City nor any of its agents shall have control over the conduct of Contractor or any of Contractor's employees, except as set forth in this Agreement. Contractor shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner employees of City.
B. Contractor agrees to pay all required taxes on amounts paid to Contractor under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. In the event that City is audited by any Federal or State agency or the Public Employee Retirement System regarding the independent contractor status of Contractor and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between City and Contractor or its employees, then Contractor agrees to reimburse
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City for all costs, including accounting and attorney's fees, arising out of such audit and any appeals relating thereto.
C. Contractor shall fully comply with Workers' Compensation laws regarding Contractor and Contractor's employees. Contractor further agrees to indemnify and hold City harmless from any failure of Contractor to comply with applicable Worker's Compensation laws.
D. Contractor shall, at Contractor’s sole cost and expense fully secure and comply with all federal, state and local governmental permit or licensing requirements, including but not limited to the City of Diamond Bar, South Coast Air Quality Management District, and California Air Resources Board.
E. In addition to any other remedies it may have, City shall have the right to offset against the amount of any fees due to Contractor under this Agreement any amount due to City from Contractor as a result of Contractor's failure to promptly pay to City any reimbursement or indemnification required by this Agreement or for any amount or penalty levied against the City for Contractor’s failure to comply with this Section.
8. Standard of Performance. Contractor shall perform all work at the standard of care and skill ordinarily exercised by members of the profession under similar conditions and represents that it and any subcontractors it may engage, possess any and all licenses which are required to perform the work contemplated by this Agreement and shall maintain all appropriate licenses during the performance of the work.
9. Indemnification.
Contractor shall indemnify, defend with counsel approved by City, and hold harmless City, its officers, officials, employees and volunteers ("Indemnitees") from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys' fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with:
(1) Any and all claims under Worker’s Compensation acts and other employee benefit acts with respect to Contractor’s employees or Contractor’s employees arising out of Contractor’s work under this Agreement; and
(2) Any and all claims arising out of Contractor's performance of work hereunder or its failure to comply with any of its obligations contained in this Agreement, regardless of City’s passive negligence, but excepting such loss or damage which is caused by the sole active negligence or willful misconduct of the City. Should City in its sole discretion find Contractor’s legal counsel unacceptable, then Contractor shall reimburse the City its costs of defense, including without limitation reasonable attorneys' fees, expert fees and all other costs and fees of litigation. The Contractor shall promptly pay any final judgment rendered against the Indemnitees. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement. Except for the Indemnitees, this Agreement shall not be construed to extend to any third-party indemnification rights of any kind.
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10. Insurance.
A. Contractor shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, with an insurance company authorized to do business in the State of California and approved by the City the following insurance:
(1) a policy or policies of broad-form comprehensive general liability insurance written on an occurrence basis with minimum limits of $2,000,000.00 combined single limit coverage against any injury, death, loss or damage as a result of wrongful or negligent acts by Contractor, its officers, employees, agents, and independent contractors in performance of services under this Agreement;
(2) property damage insurance with a minimum limit of $500,000.00 per occurrence;
(3) automotive liability insurance written on an occurrence basis covering all owned, non-owned and hired automobiles, with minimum combined single limits coverage of $2,000,000.00; and
(4) Worker's Compensation insurance when required by law, with a minimum limit of $500,000.00 or the amount required by law, whichever is greater.
B. The City, its officers, employees, agents, and volunteers shall be named as additional insureds on the policies as to comprehensive general liability, property damage, and automotive liability. The policies as to comprehensive general liability, property damage, and automobile liability shall provide that they are primary, and that any insurance maintained by the City shall be excess insurance only.
C. All insurance policies shall provide that the insurance coverage shall not be nonrenewed, canceled, reduced, or otherwise modified (except through the addition of additional insureds to the policy) by the insurance carrier without the insurance carrier giving City at least ten (10) day's prior written notice thereof. Contractor agrees that it will not cancel, reduce or otherwise modify the insurance coverage and in the event of any of the same by the insurer to immediately notify the City.
D. All policies of insurance shall cover the obligations of Contractor pursuant to the terms of this Agreement and shall be issued by an insurance company which is authorized to do business in the State of California or which is approved in writing by the City; and shall be placed have a current A.M. Best's rating of no less than A-, VII.
E. Contractor shall submit to City (1) insurance certificates indicating compliance with the minimum insurance requirements above, and (2) insurance policy endorsements or a copy of the insurance policy evidencing the additional insured requirements in this Agreement, in a form acceptable to the City.
F. Self-Insured Retention/Deductibles. All policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention (“SIR”) and/or deductible of the policy in lieu of the Contractor (as the named insured) should Contractor fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City. Contractor understands and agrees that satisfaction of this requirement is an express
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condition precedent to the effectiveness of this Agreement. Failure by Contractor as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Contractor’s due to such failure in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Contractor for breach of this Agreement in addition to any other damages incurred by City due to the breach.
G. Subrogation. With respect to any Workers' Compensation Insurance or Employer's Liability Insurance, the insurer shall waive all rights of subrogation and contribution it may have against the Indemnitees.
H. Failure to Maintain Insurance. If Contractor fails to keep the insurance required under this Agreement in full force and effect, City may take out the necessary insurance and any premiums paid, plus 10% administrative overhead, shall be paid by Contractor, which amounts may be deducted from any payments due Contractor.
I. Contractor shall include all subcontractors, if any, as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor to the City for review and approval. All insurance for subcontractors shall be subject to all of the requirements stated herein.
11. Confidentiality. Contractor in the course of its duties may have access to confidential data of City, private individuals, or employees of the City. Contractor covenants that all data, documents, discussion, or other information developed or received by Contractor or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Contractor without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Contractor's covenant under this section shall survive the termination of this Agreement. Notwithstanding the foregoing, to the extent Contractor prepares reports of a proprietary nature specifically for and in connection with certain projects, the City shall not, except with Contractor's prior written consent, use the same for other unrelated projects.
12. Maintenance and Inspection of Records. In accordance with generally accepted accounting principles, Contractor and its subcontractors shall maintain reasonably full and complete books, documents, papers, accounting records, and other information (collectively, the “records”) pertaining to the costs of and completion of services performed under this Agreement. The City and any of their authorized representatives shall have access to and the right to audit and reproduce any of Contractor's records regarding the services provided under this Agreement. Contractor shall maintain all such records for a period of at least three (3) years after termination or completion of this Agreement. Contractor agrees to make available all such records for inspection or audit at its offices during normal business hours and upon three (3) days' notice from the City, and copies thereof shall be furnished if requested.
13. Conflict of Interest.
A. Contractor covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the services to be performed by Contractor under this Agreement, or which would conflict in any manner with the performance of its services hereunder. Contractor further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Contractor shall avoid the
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appearance of having any interest which would conflict in any manner with the performance of its services pursuant to this Agreement.
B. Contractor covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result of the performance of this Agreement. Contractor's covenant under this section shall survive the termination of this Agreement.
14. Termination. The City may terminate this Agreement with or without cause upon fifteen (15) days' written notice to Contractor. The effective date of termination shall be upon the date specified in the notice of termination, or, in the event no date is specified, upon the fifteenth (15th) day following mailing of the notice. In the event of such termination, City agrees to pay Contractor for services satisfactorily rendered prior to the effective date of termination.
Immediately upon receiving written notice of termination, Contractor shall discontinue performing services, unless the notice provides otherwise, except those services reasonably necessary to effectuate the termination. The City shall be not liable for any claim of lost profits.
15. Personnel. Contractor represents that it has, or will secure at its own expense, all personnel required to perform the services under this Agreement. All of the services required under this Agreement will be performed by Contractor or under it supervision, and all personnel engaged in the work shall be qualified to perform such services. Contractor reserves the right to determine the assignment of its own employees to the performance of Contractor's services under this Agreement, but City reserves the right, for good cause, to require Contractor to exclude any employee from performing services on City's premises.
16. Prevailing Wage. Notice is hereby given that in accordance with the provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the Contractor is required to pay not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the public works is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director of the Department of Industrial Relations of the State of California is required to and has determined such general prevailing rates of per diem wages. Copies of such prevailing rates of per diem wages are on file in the Office of the City Clerk of the City of Diamond Bar, 21810 Copley Drive, Diamond Bar, California, and are available to any interested party on request. City also shall cause a copy of such determinations to be posted at the job site.
The Contractor shall forfeit, as penalty to City, not more than twenty-five dollars ($25.00) for each laborer, workman or mechanic employed for each calendar day or portion thereof, if such laborer, workman or mechanic is paid less than the general prevailing rate of wages hereinbefore stipulated for any work done under this Agreement, by him or by any subcontractor under him.
The CONTRACTOR and any of its subcontractors must be registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5, which precludes the award of a contract for a public work on any public works project awarded after April 1, 2015.
This Agreement is subject to compliance monitoring and enforcement by the Department of Industrial Relations.
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17. Non-Discrimination and Equal Employment Opportunity.
A. Contractor shall not discriminate as to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto. Such nondiscrimination shall include but not be limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship.
B. Contractor will, in all solicitations or advertisements for employees placed by or on behalf of Contractor state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation.
C. Contractor will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials.
18. Time Is of the Essence. Time is of the essence in this Agreement. Contractor shall do all things necessary and incidental to the prosecution of Contractor's work. 19 Delays and Extensions of Time. Contractor's sole remedy for delays outside its control shall be an extension of time. No matter what the cause of the delay, Contractor must document any delay and request an extension of time in writing at the time of the delay to the satisfaction of City. Any extensions granted shall be limited to the length of the delay outside Contractor’s control. If Contractor believes that delays caused by the City will cause it to incur additional costs, it must specify, in writing, why the delay has caused additional costs to be incurred and the exact amount of such cost within 10 days of the time the delay occurs. No additional costs can be paid that exceed the not to exceed amount absent a written amendment to this Agreement. In no event shall the Contractor be entitled to any claim for lost profits due to any delay, whether caused by the City or due to some other cause.
20. Assignment. Contractor shall not assign or transfer any interest in this Agreement nor the performance of any of Contractor's obligations hereunder, without the prior written consent of City, and any attempt by Contractor to so assign this Agreement or any rights, duties, or obligations arising hereunder shall be void and of no effect.
21. Compliance with Laws. Contractor shall comply with all applicable laws, ordinances, codes and regulations of the federal, state, and local governments.
22. Non-Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Contractor constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Contractor, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default.
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23. Mediation. Any dispute or controversy arising under this Agreement, or in connection with any of the terms and conditions hereof, which cannot be resolved by the parties, may be referred by the parties hereto for mediation. A third party, neutral mediation service shall be selected, as agreed upon by the parties and the costs and expenses thereof shall be borne equally by the parties hereto. The parties agree to utilize their good faith efforts to resolve any such dispute or controversy so submitted to mediation. It is specifically understood and agreed by the parties hereto that mutual good faith efforts to resolve the same any dispute or controversy as provided herein, shall be a condition precedent to the institution of any action or proceeding, whether at law or in equity with respect to any such dispute or controversy.
24. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during regular business hours or by facsimile before or during regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section.
“CONTRACTOR” “CITY”
Woods Maintenance Services, Inc. City of Diamond Bar
dba Graffiti Control Systems 21810 Copley Drive
7250 Coldwater Canyon Avenue Diamond Bar, CA 91765-4178 North Hollywood, CA 91605 Attn.: Greg Gubman
Attn.: Josh Woods Phone: (909) 839-7030
Phone: (818) 764-2515 E-mail: [email protected]
E-Mail: [email protected]
25. Governing Law. This Agreement shall be interpreted, construed and enforced in accordance with the laws of the State of California.
26. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument.
27. Entire Agreement. This Agreement, and any other documents incorporated herein by reference, represent the entire and integrated agreement between Contractor and City.
This Agreement supersedes all prior oral or written negotiations, representations or agreements.
This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement. Amendments on behalf of the City will only be valid if signed by a person duly authorized to do so under the City's Purchasing Ordinance.
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EXHIBIT “A”
SCOPE OF WORK
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3) Scope of Work/Work Plan
The two most important aspects when performing on any contract, no matter the type, no matter for whom, and no matter for what services, are the same: Know the Scope & Communicate. Woods knows that so long as these two items are attended to, the project will run successfully.
Know the Scope
Woods has contracted with the City of Diamond Bar for over 20 years, including for the services included in this solicitation. Additionally, we perform these tasks daily for multiple municipal clients. Woods is very familiar with the City, especially the locations where there of diEicult logistical issues and the hot spot locations that we are regularly called upon to perform graEiti removal services.
It is plainly understood that we can be contacted at any time, day or night, week, or weekend, to be called in to provide emergency services, and we have always responded, as Greg Gubman, Angie Hernandez, Arlene Laviera, and Stella Marquez (since retired) can all attest to. Woods takes immense pride in its continuing ability to always avail ourselves to our clients as problems arise—including most recently in another City when we worked in tandem with a law enforcement unit to remove graEiti in areas where we required a police escort. We arranged the time, place, and manner by which to remove these vandalism incidents in conjunction with police staE, and the project went oE without a hitch. This is just one example of the type of work we can provide.
SuEice to say, during our more than 40 years working as a graEiti removal contractor and over 30 in Diamond Bar, we have removed graEiti from just about every type of surface at every type of property, at every time of day or night, weekday, or weekend. Although the taggers may not access the areas they tag in a safe manner, rest assured, Woods’ technicians have been comprehensively trained in all safety rules and regulations, and if for any reason they feel unsafe while performing an abatement, they will wait until it is safe to undertake the job. Safety is valued above everything else, and it is in these circumstances where a contractor who is skilled and experienced in a safety-sensitive environment can complete the work, quickly and safely, following all regulations to protect its employees and the public, providing minimal disruption to the daily actions in the City.
By having a complete understanding of what our job is, time and energy are not wasted trying to figure out what to do—we simply do the work for which we are contracted. Woods has been performing graEiti removal services for more than 40 years. In all of our work with awarding bodies and private entities, we have always rigorously adhered to the scope of work, no matter the changes that have occurred. We have always done what we do best— 6 5.7.a
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remove the graEiti, all in accordance with the requirements of the contract and in full compliance with all Safety Regulations.
Communicate
When questions arise about any aspect of the work or the contract, being able to have open conversations with the City’s representatives allows for problems to be solved quickly, resulting in more eEicient and eEective operations. To these ends, Woods has shown over the previous many years contracting that our management team is available 24/7/365 to attend to the needs of the City, and we commit to continuing our availability on all future contracting opportunities. If awarded the contract, we will continue to provide phone numbers for management and supervisors to City staE that can be used at any time, day or night, weekday or weekend, to request emergency service.
By being in frequent communication with the City’s contract representatives, either by phone, email, or text, problems are avoided, graEiti is removed quickly, and expectations are managed eEectively. All of these actions help to foster a solid working relationship, which is extremely critical, especially knowing what a hot-button topic graEiti is among the City’s leadership and constituency. By making it clear to Diamond Bar’s representatives and citizens that Woods’ management and field staE know the scope of work inside and out, are confident in our technicians’ ability to remove graEiti, and can provide stellar service, the City knows that when they have a question or need something done, we will give them a solid plan and an honest answer.
Communication is also critical between Woods’ management and our supervisors.
Throughout the course of the workday, management is in contact with our staE by company-issued phones via call or text to make sure that everything is running smoothly and to find out if additional resources or crew members are required for a certain job.
Typically, our supervisors will handle any field level decisions themselves and will then communicate those decisions to the oEice. Our supervisors have been working for the company for over 20 years on average and we know and trust that the decisions they make regarding a job in the moment is the best decision for the company and the client. Should they have any question about a request that was made of them, and they are unsure about how to proceed, they will contact the project managers Josh Woods or JeE Woods to help provide guidance.
Management and supervisors will continue to engage in weekly meetings to discuss the progress of each week’s work and determine if new protocols are required and we are always available for in-person meetings with Diamond Bar staE to discuss any issue that comes to the fore.
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Methods
By employing our tried and true 360-degree approach, whereby the technician makes a complete 360 degree turn upon removing a graEiti tag, our technicians remain proactive and further prevent additional work orders from the same location. Other contractors may tend to just remove the specific tag that is reported in an incident report—Woods is not satisfied by removing just the “reported” tags, we want the area to be completely free of graEiti, even if that means spending the extra time to ensure that the job is done properly.
When technicians discover graEiti in an area that requires either an additional technician for safety reasons, or the need to contact a resident or building owner/manager, they will make a notation and, as soon as safe and practicable, will call the supervisor to alert him to the situation. Because of our expertise and experience in graEiti abatement, our supervisor will decide whether this is an issue that can be handled safely that day, or if it requires further measures. If the graEiti can be abated safely that day, we will send an additional technician to handle the graEiti. If the area is highly safety sensitive, it may be necessary to alert city staE and create a plan together. Safety is valued more than anything else, and it is in these circumstances where a contractor who is skilled and experienced is extremely valuable to the City of Diamond Bar.
Woods will always work to remove any graEiti we come across in the same working day.
However, there are always extenuating factors that may be in play that would prevent this from happening—when weather, safety considerations, or anything else beyond the contractors’ control prevents a timely removal, Woods will communicate to the City what the issue is, what the plan will be, and when the anticipated removal shall occur. We have learned that so long as the City and its citizens are informed about what is going on, they will understand that a removal may not always happen as fast as they would like.
The primary graEiti removal chemical we use is from BHT Chemicals, who created a customized formula for our service technicians. We also use chemicals from World’s Best GraEiti Removal. We get our paint products from Vista Paint and our anti-graEiti coatings from Monopole.
Through experience, we have found that the lion’s share of graEiti removal is done in one of three ways: Paint over, chemical removal, and pressure washing. The least abrasive manner is always preferred, and Woods shall endeavor to use the paint out technique only on previously painted surfaces, while chemical and pressure washing shall be the preferred method on natural surfaces such as slump stone, brick, and any other unpainted substrate.
We have created a chart that illustrates the basics of graEiti removal for diEerent surfaces:
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Methods & Materials
Non-Porous
Surfaces
These will include glass windows,
ceramic tile, roadway/railway signs,
traEic control boxes, light standards
Treated primarily with
eco-friendly chemical
washes, pressure washing
Porous Surfaces
Included here will be natural masonry
substrates that have not already been
painted, like sound walls, concrete
light standards, sidewalks and curbs
Pressure wash with ecofriendly chemicals, hot
high pressure waster
blasting. We do not use
sand blasting UNLESS it is
absolutely necessary
Previously Painted
Surfaces
Included: Sound Walls, Utility Boxes,
Bridges, Tunnels, K-Rails
These surfaces are
painted over from reveal
to reveal to avoid “block”
painting. Colors are
matched to avoid a
patchwork look.
Because diEerent locations and substrates require diEerent techniques, all work vehicles (typically Ford-250 Stake Bed with mounted pressure washer and airless paint sprayer) and technicians are outfitted with multiple pressure washing hoses with quick connections, including multiple nozzle tips for the pressure washing wands because removing graEiti from a sound wall or a sidewalk requires a diEerent tip than is used for removing graEiti from the bark of tree. Smaller tip openings are more eEective on hard substrates, while it is necessary to use a wide tip nozzle on a tree, as to prevent damage to the bark. Extension poles, ladders, and/or step stools are supplied to reach high graEiti tags, as well as various scrubbers and rags. Further, windows or other glass features are squeegeed with water or glass cleaner after removals are completed. In all removals, our technicians will use the proper technique and product to create a surface that appears as if graEiti was never there.
Safety & Training
Equally important as having the skills to find and remove the graEiti, is the ability to work in an extremely safety-sensitive arena. Working on the City streets requires the utmost care. 9 5.7.a
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As our crews have been reminded time and time again in our regularly scheduled weekly meetings, daily tailgate meetings, and continuing education classes, they always need be aware of their environment and know where a safe refuge area is.
WMS has always practiced and subscribed to the applicable BMPs for all municipal work we have undertaken. Whether it is securing a working area with cones so passersby will not inadvertently enter a work zone or doing preventative maintenance on all our vehicles and equipment, we know that when best management practices are followed rigorously, work is done in a safer and more eEicient and eEective manner.
Great care will be taken in protecting surrounding areas. For the very seldom instances where sand or soda blasting is required, any residue from cleaning operations shall be cleaned up immediately by our technicians, restoring the surface and area to its original condition, and removing any potential liability problem or exposure. In some cases, water reclamation devices have been utilized to prevent any runoE or pollution of the storm drains and water tables. In any project Woods undertakes, whether it be graEiti removal, weed, trash and vegetation abatement, or landscape maintenance, all care and caution shall be used while performing the services to maintain the integrity of all surfaces, hardscapes, landscapes and rights of way.
All employees are provided with uniforms and all necessary and required safety gear (PPE), including safety vests, protective eyewear, gloves, N-95 respirator masks, ear plugs, and hard hats (if necessary), and smart phones, equipped with Write On, Right OETM, our inhouse app for photo documentation and invoicing purposes. These are the same methods and operational standards that we have utilized during the many years of providing graEiti removal services for the City.
The safety and well-being of all contractors’ employees and the general public are our primary concerns. All work undertaken conforms to all rules, regulations, ordinances and statutes of the City, County, State and Federal Government. When required, all proper traEic control methods are utilized, as required on the public right-of-way, with flashing arrow boards, cones, and barricades. The concern is also for the public at large, as we will be working along areas where there are not only pedestrians, but oftentimes vehicles and cyclists as well.
Vehicles are all equipped with a fire extinguisher, Safety Data Sheets, and first aid kits.
Another critical element to the successful implementation of this program is to have a successful safety and training program. Throughout our 49+ years in business, we have tweaked and altered this training to keep up with the advances in technology and human 10 5.7.a
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resource management. Employees have access to computers at the oEice and can access a host of training videos, manuals, and seminars online.
All staE members must attend and pass a comprehensive in-house training program, prior to being qualified as a Woods Maintenance Services Technician. Prior to beginning work, and immediately after hiring, the personnel record is examined to substantiate all submitted facts and information. A voluntary drug test is administered, and forms are signed allowing for random drug tests during employment. Driving records are examined for any noticeable failings. Once the preliminary administrative work is completed, the employee is issued uniforms, gloves, safety goggles, hard hat, safety vest, rubber boots, Employee Handbook, several guides to equipment and procedures, and if necessary, a company mobile phone. Some of this is “homework,” and must be completed before formal training begins at our oEices, and then the job site. Because WMS likes its employees to be cross-trained, new employees are instructed in skills they may not use in their primary job but can use when fellow workers are out sick or on vacation. The training, created in consultation with our risk/insurance consultant, WhiteBoard Risk, is usually broken down into these distinct areas though there may be some overlapping:
1) Safety and operating procedures for high pressure washers 2) Safety and operating procedures for gas powered spray equipment 3) Safe vehicle operating procedures and included emergency/safety equipment 4) Safe use of landscaping equipment: mowers, trimmers, weed whackers, etc. 5) Emergency Action Plan (EAP)
6) Anticipating Accidents
7) Defensive Driving Practices
8) Tractor operation for qualified workers
9) Write On, Right OE™ & TAGRS training
10) GraEiti removal via chemical on multiple surfaces
11) Color matching techniques
12) Use of chemicals, reading an SDS, emergency procedures and BMPs 13) Public relations, expected behavior, image and dealing with the public 14) Ride along with supervisor and lead technician
15) Training and instruction in working in safety sensitive environments The training process, both in the oEice with a veteran supervisor and out in the field, takes four to eight weeks, before a new hire is allowed to work solo, but still supervised.
Woods Maintenance Services also has regular continuing education classes conducted at our oEices. Classes are led by senior supervisors or management and touch on subjects 11 5.7.a
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such as “Preventative Maintenance” for gas powered tools, “Color Matching” in the field, “Safe Use of Landscaping Equipment,” “Safe Use of Chemicals and Reading an SDS,” “What to do in Case of an Accident,” and “Working Safely in the Public Right of Way.” Other classes are led by outside vendors hired to provide their expertise. Recent classes have included: “Defensive and Safe Driving” for truck drivers, “Looking for Signs of Heat Illness.” These classes are intended to give our crews simple reminders and provide an outlet for employees to dialogue in a comfortable environment, where they may feel more inclined to ask questions.
Specifically, Josh Woods and JeE Woods have completed the following safety courses:
• Hazwoper 40 Hour-given by 360Training 2/8/24
• Anti-Harassment Training for Management—given by Gordon Rees 2/15/24 • OSHA General Industry 10 Hour Training—given by Vensure Employer Services 10/11/23
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4) Fee
Woods Maintenance Services, Inc. shall oEer two (2) diEerent proposals, one based on 2- service days per week, and the second based on 3-service days per week. 2 Days of Service (Monday and Thursday) for 1 FTE to provide comprehensive graEiti removal services, the Monthly Fee shall be: $7,400.00
3 Days of Service (Monday, Wednesday, and Friday) for 1 FTE to provide comprehensive graEiti removal services, the Monthly Fee shall be: $10,950.00 Rationale for Choice of Days
At present we provide graEiti removal service one day per week—on Thursday.
If the City chooses two days of service per week, we believe that the best use of the City’s resources would be to keep Thursday as one of the days and add Monday as a service day.
From experience, we know that the parks get tagged over the weekend, as Brad from the Parks Department will leave messages for us over the weekend that provide us park locations that have sustained graEiti. Instead of waiting until Thursday to have these addressed, Woods would now be able to address these tags on Monday, in addition to other locations that are frequently tagged over the weekend. By keeping Thursday as the 2nd day, tags are cleaned before the weekend, as we have found that the incidents of graEiti that happen on Friday are done in the evening hours, after we have left the City.
If the City opts for three days of service per week, the best use of the City’s resources would be to spread out the work across the week, sending a crew out on Monday, Wednesday, and Friday.
Of course, Woods is flexible and experienced enough to understand that if, for whatever reason, the City needs to change from 2 days to 3 days, or from 3 days to 2 days, we will make any necessary adjustments.
Just as we have throughout our current contract, Woods will provide four (4) “complementary” callouts per year (valued up to ~$3,400 per year), to remove graEiti on days we are not scheduled to perform work in the City. These callouts will be directed by the City’s Contract Manager or their designee.
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5) Acceptance of Conditions
Woods Maintenance Services, Inc. hereby states that it oEers its acceptance of all conditions listed in the GraEiti Removal Services Request for Proposal document. At present, Woods makes no exceptions or suggested changes.
Signed:_________________________________
Name/Title: Josh Woods—COO
Date: May 1, 2025
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Woods Maintenance Services, Inc. (CSLB 741322) Phone: 818-764-2515 7250 Coldwater Canyon Ave. Fax: 818-764-2516
North Hollywood, CA 91605 Email: [email protected] May 6, 2025
Greg Gubman
City of Diamond Bar
Via Email
Re: Updated Monthly Pricing—1 Day per week
Greg:
Per the City of Diamond Bar’s request to submit updated pricing for ONE graffiti removal service day per week, Woods Maintenance Services, Inc. will provide that service at the flat monthly rate of $3,655.00 per month.
Should the City have any questions, please feel free to contact me.
Sincerely,
Josh Woods
COO
Woods Maintenance Services, Inc.
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Agenda #: 5.8
Meeting Date: June 17, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: SECOND AMENDMENT TO THE CONSULTANT SERVICES
AGREEMENT WITH WILLDAN ENGINEERING TO PROVIDE
TEMPORARY PERMIT TECHNICIAN STAFFING FOR THE BUILDING
AND SAFETY DIVISION.
STRATEGIC
GOAL: Safe, Sustainable & Healthy Community
RECOMMENDATION:
Approve, and authorize the City Manager to sign, the Second Amendment to the Consultant Services Agreement with Willdan Engineering to provide continued temporary Permit Technician staffing through December 31, 2025.
FINANCIAL IMPACT:
The proposed amendment would increase the contract amount by $90,000, thereby increasing the not-to-exceed amount of the contract from $90,000 to $180,000.
Sufficient funds are available in the Community Development Department’s FY 2025/26 contract services budget to cover the temporary staffing services in the Building and Safety Division. In addition, the cost is partially offset by salary savings due to an extended medical leave in the Building and Safety Division.
BACKGROUND/DISCUSSION:
The Building and Safety Division has two budgeted full-time Permit Technicians responsible for managing building permitting services for property owners and contractors. In December 2024, the City entered into a Consultant Services Agreement with Willdan Engineering under the City Manager’s spending authority to provide temporary staffing at an hourly rate of $85 while one of the Permit Technicians was on medical leave. In April 2024, the City Council approved an extension through June 30, 2025.
The employee remains on doctor-ordered medical leave with no confirmed return date.
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To maintain adequate staffing levels and ensure uninterrupted service, the City proposes extending its agreement with Willdan Engineering.
In November 2024, the City issued a Request for Proposals (RFP) via PlanetBids to solicit qualified consulting firms for interim Permit Technician services. Three firms responded, offering hourly rates ranging from $78 to $95. Following interviews with two candidates, staff selected Tressa Brown of Willdan Engineering. Ms. Brown brings over 20 years of experience in permit technician services, having served in the cities of Anaheim, Pomona, Eastvale, and other nearby jurisdictions. She has consistently demonstrated strong customer service skills and has proven to be a valuable contributor to the City’s Permit Services team.
Given the continued need for temporary staffing and Ms. Brown’s demonstrated performance and familiarity with department operations, staff recommends extending the Consultant Services Agreement with Willdan Engineering.
LEGAL REVIEW:
The City Attorney has reviewed and approved the Second Amendment to the Agreement as to form.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 5.8.a Second Amendment to Consultant Services Agreement
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SECOND AMENDMENT
TO
CONSULTANT SERVICES AGREEMENT
This Second Amendment to Consultant Services Agreement (“Second Amendment”) is made and entered into as of July 1, 2025, by and between the City of Diamond Bar, a municipal corporation (“City”), and Willdan Engineering, a California Corporation (herein referred to as the “Consultant”) with reference to the following:
A. The City and the Consultant entered into that certain Consultant Services Agreement dated as of December 2, 2024, which is incorporated herein by this reference (the “Original Agreement”); and
B. The City and the Consultant entered into that certain First Amendment to the Original Agreement dated as of April 1, 2025, which is incorporated herein by this reference (“First Amendment”), which First Amendment and Original Agreement collectively are referred to as the “Agreement”; and
C. The City and the Consultant desire to amend the Agreement to modify, amend and supplement certain portions thereof.
NOW, THEREFORE, the parties hereby agree as follows:
1. Defined Terms. Except as otherwise defined herein, all capitalized terms used herein shall have the meanings set forth for such terms in the Original Agreement.
2. Term. The term of the Agreement was from December 9, 2024 through June 30, 2025. This Second Amendment hereby extends the term of the Agreement through December 31, 2025.
3. Reserved.
4. Compensation. The total not-to-exceed compensation set forth in Section 3 of the Original Agreement was the sum of Forty-Four Thousand, Nine Hundred NinetyNine Dollars ($44,999). The First Amendment amended Section 3 of the Original agreement to provide for a not-to-exceed compensation in the sum of Ninety Thousand Dollars ($90,000). The total not-to-exceed compensation of the Agreement is hereby amended to provide for an increase of Ninety Thousand Dollars ($90,000) so that the total not-toexceed compensation, as amended by this Second Amendment shall not exceed One Hundred Eighty Thousand Dollars ($180,000) without the prior authorization of the City.
5. Integration. This Second Amendment and all attachments hereto (if any) integrate all of the terms and conditions mentioned herein, and supersede all negotiations with respect hereto. This Second Amendment amends, as set forth herein, the Original Agreement and except as specifically amended hereby, the Original Agreement shall remain in full force and effect. To the extent that there is any conflict or inconsistency between the
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Agenda #: 5.9
Meeting Date: June 17, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: PRINTING AND MAILING SERVICES FOR THE CITY NEWSLETTER AND RECREATION GUIDE WITH DIRECT CONNECTION.
STRATEGIC
GOAL: Open, Engaged & Responsive Government
RECOMMENDATION:
Approve and authorize the City Manager to issue a Purchase Order to Direct Connection for printing and mailing services in the not-to-exceed amount of $84,452.50 for Fiscal Year 25/26.
FINANCIAL IMPACT:
Sufficient funds are included in the FY 25/26 Community Relations Operating Budget to cover the cost of such services.
BACKGROUND:
The City’s monthly newsletter, Diamond Bar Connection, is a valuable communication tool used to keep residents and businesses informed about City projects, programs and services. Diamond Bar Connection is produced as a four-page publication four times a year, to a six-page publication five times a year, and increased a 32-page publication in April, August and December to include the seasonal recreation guide. It is mailed to approximately 22,100 Diamond Bar residential and business addresses, with extra copies printed for placement on information racks in various City facilities and distribution at community events throughout the year.
ANALYSIS:
To accommodate the printing and mailing of newsletter and recreation guide, the Community Relations Division solicited proposals from qualified commercial printers through the PlanetBids portal. Of the 44 vendors that were notified of the bidding opportunity, three (3) printers responded with the lowest responsive bid received from
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Direct Connection:
Direct Connection $76,775.00
Day & Nite Printing $82,058.15
The Dot Printer $90,142.18
Direct Connection is a full-service printing, bindery and mail service provider located in La Verne that has been printing the City’s newsletter since August 2020. Since July 2024, the newsletter and recreation guide have been printed on 30% post-consumer recycled content paper in compliance with CalRecycle's SB 1383 regulations.
The total expenditure requested for printing and mailing of the Diamond Bar Connection newsletter for Fiscal Year 25/26 is $ 84,452.50 which covers the bid price of $76,775.00 plus a 10 percent contingency ($7,677.50).
PREPARED BY:
REVIEWED BY:
Attachments:
1. 5.9.a FY 2026 Newsletter Rec Guide Printing Bids Packet
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Cecilia Arellano
Phone Number:
1 Address
2 Address
3 Address
Description: Quantity: Unit Price: Unit Price Unit Price 4-Page
Newsletter 4 $ 2,920.00 $ 3,809.76 $ 3,115.09
6-Page
Newsletter 5 $ 4,100.00 $ 5,594.38 $5,109.84
32-Page
Rec Guide 3 $ 14,865.00 $ 12,949.07 $ 17,377.54
Subtotal: Subtotal: Subtotal:
Freight: Freight: Freight:
Sales Tax: Sales Tax: Sales Tax:
TOTAL: TOTAL: TOTAL:
City of Diamond Bar
BID /QUOTATION WORKSHEET FORM
Attach Written Bids from Vendors To This Form
Employee Name: Dept./Div.: Community Relations
Extension: Date: 5/12/25
Account Number: 100-240-52110
Description of Item(s) or Service(s): Quantity:
Printing and mailing services for FY26 - five 4-page newsletters, four 6-page newsletters, and three 32-page recreation guides.
Vendor Name Date of Quote Method (email/fax/phone)
DIRECT CONNECTION MAILING 5/6/2025 909-392-2334
1538 E. ARROW HIGHWAY, LA VERNE, CA 91750 Contact: CHRIS HODGMAN INFINITE GRAPHICS, LLC DBA: DAY & NITE 5/5/2025 909-595-1108 20268 CARREY ROAD, WALNUT, CA 91789 Contact: YAMIT RATANJEE THE DOT PRINTER, INC. 5/7/2025
2424 MCGAW AVE., IRVINE, CA 92614 Contact: ERIQ ZAZUETA
BID/QUOTE TABULATION
DIRECT CONNECTION DAY & NITE PRINTING THE DOT PRINTER, INC.
Total: Total: Total:
$ 11,680.00 $ 15,239.04 $ 12,460.36
$ 20,500.00 $ 27,971.90 $ 25,549.20
$ 44,595.00 $ 38,847.21 $ 52,132.62
$ 76,775.00 $ 82,058.15 $ 90,142.18
$ - $ - $ -
$ 76,775.00 $ 82,058.15 $ 90,142.18
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Direct Connection FY25-26 City of Diamond Bar Cover Letter Direct Connection Mailing has been operating a print and direct mail production facility in Los Angeles, County since 1990. With a staff of 40 full-time employees Direct Connection provides clients with graphic design, print and direct mail services all from their La Verne production facility. Direct Connection provides services to cities and government agencies including City of Diamond Bar for the past three fiscal years. Direct Connection presents the attached cover letter as a part of their formal bid for FY 25-26.
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Vendor
Address
Representative Name
Phone Email
Description Quantity Monthly Price 4 Month Total
4 Page Newsletter 22,500
Sales Tax
Post Office Deliver Fee
Total Cost
Additonal Copies 1,000
Sales Tax
City Hall Delivery Fee
Mailing Services Fee
Total Cost
Description Quantity Monthly Price 5 Month Total
6 Page Newsletter 22,500
Sales Tax
Post Office Deliver Fee
Total Cost
Additonal Copies 1,000
Sales Tax
City Hall Delivery Fee
Mailing Services Fee
Total Cost