Agenda #: 5.12
Meeting Date: June 17, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: FIRST AMENDMENT TO CROSSING GUARD SERVICES CONTRACT WITH ALL CITY MANAGEMENT SERVICES, INC. THROUGH JUNE
30, 2027.
STRATEGIC
GOAL: Safe, Sustainable & Healthy Community
RECOMMENDATION:
Approve, and authorize the City Manager to sign, a Crossing Guard Services Agreement with All City Management Services, Inc. for an annual contract amount of $276,960.60 for Fiscal Years 25/26 and 26/27.
FINANCIAL IMPACT:
For Fiscal Year 25/26, a budget allocation of $289,800 has been approved for crossing guard services. The City anticipates an annual expenditure of approximately $280,000, based on an hourly rate of $30.17 for Fiscal Years 25/26 and 26/27.
BACKGROUND:
Crossing guard services are provided to ensure the safety of school-aged children, parents, pedestrians, and others crossing at designated crosswalks near schools. The City requires that all crossing guards be properly trained and supervised to fulfill their responsibilities. Each crossing guard location is expected to receive up to three hours of service per day.
Below is a list of current crossing guard locations serving schools within the Walnut Valley and Pomona Unified School Districts:
Walnut Valley Unified School District
1. Castle Rock Elementary Cold Springs Lane & at front of school
2. Castle Rock Elementary Castle Rock Road & Cold Springs Lane
3. Evergreen Elementary Harmony Hill Drive & Evergreen Springs
4. Evergreen Elementary Pathfinder Road & Evergreen Springs
5. Maple Hill Elementary Maple Hill Park & Maple Hill Road (in front of school at midblock x-ing)
6. Maple Hill Elementary Blenbury Drive & Maple Hill Road
7. Walnut Elementary Golden Springs Drive & Lemon Avenue
8. Walnut Elementary Glenwick Drive & Lycoming Drive
9. Walnut Elementary Glenwick Avenue & Northampton Street
10.Quail Summit Elementary Quail Summit Drive & Winterwood Lane
11.Quail Summit Elementary Forrest Canyon near Park (mid-block)
12.Chaparral Middle School Diamond Bar Blvd & Mountain Laurel Way Pomona Unified School District
13. Golden Springs Elementary Ballena Drive & Meadow Falls Drive
14. Golden Springs Elementary El Encino Drive & Prospect Valley Drive
15. Neil Armstrong Elementary Beaverhead Dr. & Cottonwood Cove Dr.
16. Neil Armstrong Elementary Clearview Crest Drive & Chicora Drive
17. Lorbeer Middle School Diamond Bar Blvd. & Golden Springs Dr.
DISCUSSION:
On June 21, 2022, the City Council approved a service agreement with All City Management Services, Inc. (Vendor) to provide crossing guard services through June 30, 2025. The vendor has now requested a two-year extension through Fiscal Years 25/26 and 26/27.
In accordance with Section 2 of the original agreement, which allows for multi-year extensions based on exemplary performance, the City proposes to extend the contract from July 1, 2025, to June 30, 2027. The current hourly rate is $29.32 for FY 2024– 2025, based on 17 crossing guards working an average of 3.0 hours per day over 180 school days. Per the agreement, annual rate adjustments are tied to the Consumer Price Index (CPI) for the Los Angeles-Anaheim-Riverside area. The Vendor has submitted a request for contract extension (Attachment 2) and proposed increasing the hourly rate to $30.17 per hour for fiscal years 2025–2026 and 2026–2027, representing a 3.0% increase and consistent with the CPI.
It is recommended that the City Council approve the First Amendment to the Agreement with All City Management Services, Inc., extending the contract through June 30, 2027, to ensure continued essential crossing guard services for school-aged pedestrians.
LEGAL REVIEW:
The City Attorney has reviewed and approved the amended Agreement as to form.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 5.12.a First Amendment to Agreement
2. 5.12.b Exhibit A - Vendor's Request for Extension