Agenda #: 5.9
Meeting Date: June 17, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: PRINTING AND MAILING SERVICES FOR THE CITY NEWSLETTER AND RECREATION GUIDE WITH DIRECT CONNECTION.
STRATEGIC
GOAL: Open, Engaged & Responsive Government
RECOMMENDATION:
Approve and authorize the City Manager to issue a Purchase Order to Direct Connection for printing and mailing services in the not-to-exceed amount of $84,452.50 for Fiscal Year 25/26.
FINANCIAL IMPACT:
Sufficient funds are included in the FY 25/26 Community Relations Operating Budget to cover the cost of such services.
BACKGROUND:
The City’s monthly newsletter, Diamond Bar Connection, is a valuable communication tool used to keep residents and businesses informed about City projects, programs and services. Diamond Bar Connection is produced as a four-page publication four times a year, to a six-page publication five times a year, and increased a 32-page publication in April, August and December to include the seasonal recreation guide. It is mailed to approximately 22,100 Diamond Bar residential and business addresses, with extra copies printed for placement on information racks in various City facilities and distribution at community events throughout the year.
ANALYSIS:
To accommodate the printing and mailing of newsletter and recreation guide, the Community Relations Division solicited proposals from qualified commercial printers through the PlanetBids portal. Of the 44 vendors that were notified of the bidding opportunity, three (3) printers responded with the lowest responsive bid received from
Direct Connection:
Direct Connection $76,775.00
Day & Nite Printing $82,058.15
The Dot Printer $90,142.18
Direct Connection is a full-service printing, bindery and mail service provider located in La Verne that has been printing the City’s newsletter since August 2020. Since July 2024, the newsletter and recreation guide have been printed on 30% post-consumer recycled content paper in compliance with CalRecycle's SB 1383 regulations.
The total expenditure requested for printing and mailing of the Diamond Bar Connection newsletter for Fiscal Year 25/26 is $ 84,452.50 which covers the bid price of $76,775.00 plus a 10 percent contingency ($7,677.50).
PREPARED BY:
REVIEWED BY:
Attachments:
1. 5.9.a FY 2026 Newsletter Rec Guide Printing Bids Packet