Agenda #: 5.8
Meeting Date: June 17, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: SECOND AMENDMENT TO THE CONSULTANT SERVICES
AGREEMENT WITH WILLDAN ENGINEERING TO PROVIDE
TEMPORARY PERMIT TECHNICIAN STAFFING FOR THE BUILDING
AND SAFETY DIVISION.
STRATEGIC
GOAL: Safe, Sustainable & Healthy Community
RECOMMENDATION:
Approve, and authorize the City Manager to sign, the Second Amendment to the Consultant Services Agreement with Willdan Engineering to provide continued temporary Permit Technician staffing through December 31, 2025.
FINANCIAL IMPACT:
The proposed amendment would increase the contract amount by $90,000, thereby increasing the not-to-exceed amount of the contract from $90,000 to $180,000.
Sufficient funds are available in the Community Development Department’s FY 2025/26 contract services budget to cover the temporary staffing services in the Building and Safety Division. In addition, the cost is partially offset by salary savings due to an extended medical leave in the Building and Safety Division.
BACKGROUND/DISCUSSION:
The Building and Safety Division has two budgeted full-time Permit Technicians responsible for managing building permitting services for property owners and contractors. In December 2024, the City entered into a Consultant Services Agreement with Willdan Engineering under the City Manager’s spending authority to provide temporary staffing at an hourly rate of $85 while one of the Permit Technicians was on medical leave. In April 2024, the City Council approved an extension through June 30, 2025.
The employee remains on doctor-ordered medical leave with no confirmed return date.
To maintain adequate staffing levels and ensure uninterrupted service, the City proposes extending its agreement with Willdan Engineering.
In November 2024, the City issued a Request for Proposals (RFP) via PlanetBids to solicit qualified consulting firms for interim Permit Technician services. Three firms responded, offering hourly rates ranging from $78 to $95. Following interviews with two candidates, staff selected Tressa Brown of Willdan Engineering. Ms. Brown brings over 20 years of experience in permit technician services, having served in the cities of Anaheim, Pomona, Eastvale, and other nearby jurisdictions. She has consistently demonstrated strong customer service skills and has proven to be a valuable contributor to the City’s Permit Services team.
Given the continued need for temporary staffing and Ms. Brown’s demonstrated performance and familiarity with department operations, staff recommends extending the Consultant Services Agreement with Willdan Engineering.
LEGAL REVIEW:
The City Attorney has reviewed and approved the Second Amendment to the Agreement as to form.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 5.8.a Second Amendment to Consultant Services Agreement