Agenda #: 5.21
Meeting Date: June 17, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: THIRD AMENDMENT TO ROAD MAINTENANCE SERVICES
AGREEMENT WITH CT&T CONCRETE PAVING, INC.
STRATEGIC
GOAL: Safe, Sustainable & Healthy Community
RECOMMENDATION:
Approve, and authorize the City Manager to sign, the Third Amendment to the Road Maintenance Services Agreement with CT&T Concrete Paving, Inc. through June 30, 2026.
FINANCIAL IMPACT:
The annual not-to-exceed contract amount in this Third Amendment is eight hundred ninety thousand dollars ($890,000) for FY 2025/26. Sufficient funds are included in the FY 2025/26 Operating Budget to cover the cost of such services.
BACKGROUND/DISCUSSION:
On June 21, 2022, the City Council approved the one (1) year contract (Original Agreement) with the option to approve up to six (6) extensions, in increments of no less than one year, upon successfully demonstrating exemplary work performance for road maintenance services with CT&T Concrete Paving Inc. (CT&T).
Overall, CT&T’s performance has met the City’s expectations. Therefore, a Third Amendment is proposed to extend the Agreement term through June 30, 2026.
Pursuant to the Agreement, a 3.1% CPI increase was negotiated and applied to the unit prices in the Agreement.
Consistent with the Agreement, the scope of work includes maintenance of asphalt concrete pavement, concrete sidewalks, parking lots, roadway markings, storm drains, parkway drains, block walls, and emergency call-outs. The work will be directed by PW
Maintenance on an as-needed basis within the budgeted resources available. The work is based on unit prices, and CT&T will be paid for the actual quantity of each line item performed as measured in the field during construction. Each unit price includes all labor, material, equipment, overhead, and profit attributable to that scope of work.
LEGAL REVIEW:
The City Attorney has reviewed and approved the amended Agreement as to form.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 5.21.a Third Amendment Maintenance Services CT&T