1 Professional Services – Non Design
1450836.1
CONSULTANT SERVICES AGREEMENT
THIS AGREEMENT (the "Agreement") is made as of June 17, 2025 by and between the City of Diamond Bar, a municipal corporation ("City") and BCT Entertainment Inc., a California corporation; ("Consultant").
1. Consultant's Services.
Subject to the terms and conditions set forth in this Agreement Consultant shall provide to the reasonable satisfaction of the City the Installation of a new AudioVisual System services set forth in the attached Exhibit "A", which is incorporated herein by this reference. As a material inducement to the City to enter into this Agreement, Consultant represents and warrants that it has thoroughly investigated the work and fully understands the difficulties and restrictions in performing the work.
Consultant represents that it is fully qualified to perform such consulting services by virtue of its experience and the training, education and expertise of its principals and employees.
Ken Desforges, Director of Information Systems (herein referred to as the “City’s Project Manager”), shall be the person to whom the Consultant will report for the performance of services hereunder. It is understood that Consultant shall coordinate its services hereunder with the City’s Project Manager to the extent required by the City’s Project Manager, and that all performances required hereunder by Consultant shall be performed to the satisfaction of the City’s Project Manager and the City Manager
2. Term of Agreement. This Agreement shall take effect June 17, 2025, and shall continue until Work is completed ("Term"), unless earlier terminated pursuant to the provisions herein.
3. Compensation. City agrees to compensate Consultant for each service which Consultant performs to the satisfaction of City in compliance with the scope of services set forth in Exhibit "A". Payment will be made only after submission of proper invoices in the form specified by City. Total payment to Consultant pursuant to this Agreement shall not exceed One Hundred ninety four thousand four hundred dollars and zero cents ($194,400.00) without the prior written consent of the City. The above not to exceed amount shall include all costs, including, but not limited to, all clerical, administrative, overhead, telephone, travel and all related expenses.
4. Payment.
A. As scheduled services are completed, Consultant shall submit to City an invoice for the services completed, authorized expenses and authorized extra work actually performed or incurred.
2 Professional Services – Non Design
1450836.1
B. All such invoices shall state the basis for the amount invoiced, including services completed, the number of hours spent and any extra work performed.
C. City will pay Consultant the amount invoiced the City will pay Consultant the amount properly invoiced within 35 days of receipt, but may withhold 30% of any invoice until all work is completed, which sum shall be paid within 35 days of completion of the work and receipt of all deliverables.
D. Payment shall constitute payment in full for all services, authorized costs and authorized extra work covered by that invoice.
5. Change Orders. No payment for extra services caused by a change in the scope or complexity of work, or for any other reason, shall be made unless and until such extra services and a price therefore have been previously authorized in writing and approved by the City Manager or his designee as an amendment to this Agreement.
The amendment shall set forth the changes of work, extension of time, if any, and adjustment of the fee to be paid by City to Consultant.
6. Priority of Documents. In the event of any inconsistency between the provisions of this Agreement and any attached exhibits, the provisions of this Agreement shall control.
7. Status as Independent Contractor.
A. Consultant is, and shall at all times remain as to City, a wholly independent contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent, except as specifically provided herein. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner employees of City.
B. Consultant agrees to pay all required taxes on amounts paid to Consultant under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. In the event that City is audited by any Federal or State agency regarding the independent contractor status of Consultant and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between City and Consultant, then Consultant agrees to reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and any appeals relating thereto.
C. Consultant shall fully comply with Workers' Compensation laws regarding Consultant and Consultant's employees. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with applicable Worker's Compensation laws.
3 Professional Services – Non Design
1450836.1
D. Consultant shall, at Consultant’s sole cost and expense fully secure and comply with all federal, state and local governmental permit or licensing requirements, including but not limited to the City of Diamond Bar, South Coast Air Quality Management District, and California Air Resources Board.
E. In addition to any other remedies it may have, City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification required by this Agreement or for any amount or penalty levied against the City for Consultant’s failure to comply with this Section.
8. Standard of Performance. Consultant shall perform all work at the standard of care and skill ordinarily exercised by members of the profession under similar conditions and represents that it and any subcontractors it may engage, possess any and all licenses which are required to perform the work contemplated by this Agreement and shall maintain all appropriate licenses during the performance of the work.
9. Indemnification.
Consultant shall indemnify, defend with counsel approved by City, and hold harmless City, its officers, officials, employees and volunteers ("Indemnitees") from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys' fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with:
(1) Any and all claims under Workers’ Compensation Act and other employee benefit acts with respect to Consultant’s employees or Consultant’s contractor’s employees arising out of Consultant’s work under this Agreement; and
(2) Any and all claims arising out of Consultant's performance of work hereunder or its failure to comply with any of its obligations contained in this Agreement, regardless of City’s passive negligence, but excepting such loss or damage which is caused by the sole active negligence or willful misconduct of the City. Should City in its sole discretion find Consultant’s legal counsel unacceptable, then Consultant shall reimburse the City its costs of defense, including without limitation reasonable attorneys' fees, expert fees and all other costs and fees of litigation. The Consultant shall promptly pay any final judgment rendered against the Indemnitees. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement. Except for the Indemnitees, this Agreement shall not be construed to extend to any third party indemnification rights of any kind. 4 Professional Services – Non Design
1450836.1
(3) The Consultant's obligations to indemnify, defend and hold harmless the City shall survive termination of this Agreement.
10. Insurance.
A. Consultant shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, with an insurance company authorized to do business in the State of California and approved by the City the following insurance:
(1) a policy or policies of broad-form comprehensive general liability insurance written on an occurrence basis with minimum limits of $1,000,000.00 combined single limit coverage against any injury, death, loss or damage as a result of wrongful or negligent acts by Consultant, its officers, employees, agents, and independent contractors in performance of services under this Agreement; (2) property damage insurance with a minimum limit of $500,000.00 per occurrence;
(3) automotive liability insurance written on an occurrence basis covering all owned, non-owned and hired automobiles, with minimum combined single limits coverage of $1,000,000.00; and
(4) Worker's Compensation insurance when required by law, with a minimum limit of $500,000.00 or the amount required by law, whichever is greater.
B. The City, its officers, employees, agents, and volunteers shall be named as additional insureds on the policies as to comprehensive general liability, property damage, and automotive liability. The policies as to comprehensive general liability, property damage, and automobile liability shall provide that they are primary, and that any insurance maintained by the City shall be excess insurance only.
C. All insurance policies shall provide that the insurance coverage shall not be non-renewed, canceled, reduced, or otherwise modified (except through the addition of additional insureds to the policy) by the insurance carrier without the insurance carrier giving City at least ten (10) days prior written notice thereof. Consultant agrees that it will not cancel, reduce or otherwise modify the insurance coverage and in the event of any of the same by the insurer to immediately notify the City.
D. All policies of insurance shall cover the obligations of Consultant pursuant to the terms of this Agreement and shall be issued by an insurance company which is authorized to do business in the State of California or which is approved in writing by the City; and shall be placed have a current A.M. Best's rating of no less than A-, VII.
E. Consultant shall submit to City (1) insurance certificates indicating compliance with the minimum insurance requirements above, and (2) insurance policy 5 Professional Services – Non Design
1450836.1
endorsements or a copy of the insurance policy evidencing the additional insured requirements in this Agreement, in a form acceptable to the City.
F. Self-Insured Retention/Deductibles. All policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention (“SIR”) and/or deductible of the policy in lieu of the Consultant (as the named insured) should Consultant fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City. Consultant understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Consultant as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Consultant’s due to such failure in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Consultant for breach of this Agreement in addition to any other damages incurred by City due to the breach.
G. Subrogation. With respect to any Workers' Compensation Insurance or Employer's Liability Insurance, the insurer shall waive all rights of subrogation and contribution it may have against the Indemnitees.
H. Failure to Maintain Insurance. If Consultant fails to keep the insurance required under this Agreement in full force and effect, City may take out the necessary insurance and any premiums paid, plus 10% administrative overhead, shall be paid by Consultant, which amounts may be deducted from any payments due Consultant.
I. Consultant shall include all subcontractors, if any, as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor to the City for review and approval. All insurance for subcontractors shall be subject to all of the requirements stated herein.
11. Confidentiality. Consultant in the course of its duties may have access to confidential data of City, private individuals, or employees of the City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. Notwithstanding the foregoing, to the extent Consultant prepares reports of a proprietary nature specifically for and in connection with certain projects, the City shall not, except with Consultant's prior written consent, use the same for other unrelated projects.
12. Ownership of Materials. Except as specifically provided in this Agreement, all materials provided by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. Consultant may, however, make and retain such copies of said documents and materials as Consultant may desire.
6 Professional Services – Non Design
1450836.1
13. Maintenance and Inspection of Records. In accordance with generally accepted accounting principles, Consultant and its subcontractors shall maintain reasonably full and complete books, documents, papers, accounting records, and other information (collectively, the “records”) pertaining to the costs of and completion of services performed under this Agreement. The City and any of their authorized representatives shall have access to and the right to audit and reproduce any of Consultant's records regarding the services provided under this Agreement. Consultant shall maintain all such records for a period of at least three (3) years after termination or completion of this Agreement. Consultant agrees to make available all such records for inspection or audit at its offices during normal business hours and upon three (3) days' notice from the City, and copies thereof shall be furnished if requested.
14. Conflict of Interest.
A. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the services to be performed by Consultant under this Agreement, or which would conflict in any manner with the performance of its services hereunder. Consultant further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest which would conflict in any manner with the performance of its services pursuant to this Agreement.
B. Consultant covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result of the performance of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement.
15. Termination. The City may terminate this Agreement with or without cause upon fifteen (15) days' written notice to Consultant. The effective date of termination shall be upon the date specified in the notice of termination, or, in the event no date is specified, upon the fifteenth (15th) day following delivery of the notice. In the event of such termination, City agrees to pay Consultant for services satisfactorily rendered prior to the effective date of termination. Immediately upon receiving written notice of termination, Consultant shall discontinue performing services, unless the notice provides otherwise, except those services reasonably necessary to effectuate the termination. The City shall be not liable for any claim of lost profits.
16. Reserved
17. Non-Discrimination and Equal Employment Opportunity.
A. Consultant shall not discriminate as to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto. 7 Professional Services – Non Design
1450836.1
Such nondiscrimination shall include but not be limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship.
B. Consultant will, in all solicitations or advertisements for employees placed by or on behalf of Consultant state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation.
C. Consultant will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials.
18. Reserved
19. Time Is of the Essence. Time is of the essence in this Agreement.
Consultant shall do all things necessary and incidental to the prosecution of Consultant's work.
20. Reserved
21. Delays and Extensions of Time. Consultant's sole remedy for delays outside its control shall be an extension of time. No matter what the cause of the delay, Consultant must document any delay and request an extension of time in writing at the time of the delay to the satisfaction of City. Any extensions granted shall be limited to the length of the delay outside Consultant’s control. If Consultant believes that delays caused by the City will cause it to incur additional costs, it must specify, in writing, why the delay has caused additional costs to be incurred and the exact amount of such cost within 10 days of the time the delay occurs. No additional costs can be paid that exceed the not to exceed amount absent a written amendment to this Agreement. In no event shall the Consultant be entitled to any claim for lost profits due to any delay, whether caused by the City or due to some other cause.
22. Assignment. Consultant shall not assign or transfer any interest in this Agreement nor the performance of any of Consultant's obligations hereunder, without the prior written consent of City, and any attempt by Consultant to so assign this Agreement or any rights, duties, or obligations arising hereunder shall be void and of no effect.
23. Compliance with Laws. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state, and local governments.
24. Non-Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall 8 Professional Services – Non Design
1450836.1
the making by City of any payment to Consultant constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Consultant, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default.
25. Reserved
26. Mediation. Any dispute or controversy arising under this Agreement, or in connection with any of the terms and conditions hereof, which cannot be resolved by the parties, may be referred by the parties hereto for mediation. A third party, neutral mediation service shall be selected, as agreed upon by the parties and the costs and expenses thereof shall be borne equally by the parties hereto. The parties agree to utilize their good faith efforts to resolve any such dispute or controversy so submitted to mediation. It is specifically understood and agreed by the parties hereto that mutual good faith efforts to resolve the same any dispute or controversy as provided herein, shall be a condition precedent to the institution of any action or proceeding, whether at law or in equity with respect to any such dispute or controversy.
27. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during regular business hours or by facsimile before or during regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section.
“CONSULTANT” “CITY”
BCT Entertainment, Inc. City of Diamond Bar
1281 N. La Loma Circle 21810 Copley Drive
Anaheim, CA 92806 Diamond Bar, CA 91765-4178
Attn.: Chad Brook Attn.: Ken Desforges
Phone: (714) 237-9270 Phone: (909) 839-7080
E-Mail: [email protected] E-mail: [email protected]
28. Governing Law. This Agreement shall be interpreted, construed and enforced in accordance with the laws of the State of California. The venue for any action brought under this Agreement shall be in Los Angeles County.
29. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument.
30. Entire Agreement. This Agreement, and any other documents incorporated herein by reference, represent the entire and integrated agreement between Consultant and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, 9 Professional Services – Non Design
1450836.1
nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement. Amendments on behalf of the City will only be valid if signed by a person duly authorized to do so under the City's Purchasing Ordinance.
IN WITNESS of this Agreement, the parties have executed this Agreement as of the date first written above.
"Consultant" "City"
BCT Entertainment, Inc. CITY OF DIAMOND BAR
By: ______ By: ____
Printed Name: Chad Brook Dan Fox, City Manager
Title: President
By: ATTEST:
Printed Name:
Title:
Kristina Santana, City Clerk
Approved as to form:
By:____
Omar Sandoval, City Attorney
*NOTE: If Consultant is a corporation, the City requires the following signature(s):
-- (1) the Chairman of the Board, the President or a Vice-President, AND (2) the Secretary, the Chief Financial Officer, the Treasurer, an Assistant Secretary or an Assistant Treasurer. If only one corporate officer exists or one corporate officer holds more than one corporate office, please so indicate. OR
-- The corporate officer named in a corporate resolution as authorized to enter into this Agreement. A copy of the corporate resolution, certified by the Secretary close in time to the execution of the Agreement, must be provided to the City.
Exhibit A:
BCT Entertainment, Inc. Bid Response
Audio Visual Design & Installation
BCT Entertainment
Proposal To:
City of Diamond Bar
For:
Diamond Bar Center AV Installation
June 4, 2025
BCT Entertainment ABOUT US
Our Story
BCT Entertainment has been providing Audio, Video, Theatrical Lighting, and Control Systems to its clients for over 20 years. We specialize in designing, developing, and installing event industry solutions, whether they are permanent or temporary. If you're looking for top-quality event technology services, let's get started today....
Our Passion
BCT Entertainment is a broadcasting and media production company that offers technical production services which include pro audio, lighting, and staging rental. With years of experience designing high-impact events, BCT Entertainment has the ability to create customized lighting, sound, graphics, and staging for any occasion.
Our Team
Our team specializes in designing events that have a purpose behind them.
We can create a show that helps spread a message to the public, while also raising awareness for a cause. Our expertise lies in creating high-impact events, and we have years of experience to back it up. From lighting and sound to graphics and staging, we can design just about anything to make your event a success. This includes concerts and outside festivals that provide a complete and immersive experience for your audience.
SYSTEM A TOTAL $25,810.91
SIGNAL DISTRO AND SWITCHING TOTAL $25,810.91
SIGNAL DISTRO AND SWITCHING
SYSTEM A
QTY DESCRIPTION PRICE PRICE EXT LABOR LABOR EXT TOTAL
1 $127.70 $127.70 $0.00 $0.00 $127.70
1 $3,289.76 $3,289.76 $0.00 $0.00 $3,289.76
1 $546.90 $546.90 $0.00 $0.00 $546.90
1 $144.36 $144.36 $0.00 $0.00 $144.36
1 $392.13 $392.13 $0.00 $0.00 $392.13
1 $355.35 $355.35 $0.00 $0.00 $355.35
1 $202.43 $202.43 $0.00 $0.00 $202.43
1 $924.23 $924.23 $0.00 $0.00 $924.23
1 $202.43 $202.43 $0.00 $0.00 $202.43
1 $8,360.00 $8,360.00 $8,360.00
1 $635.00 $635.00 $0.00 $0.00 $635.00
1 $80.00 $80.00 $0.00 $0.00 $80.00
1 $73.04 $73.04 $0.00 $0.00 $73.04
1 $2,569.77 $2,569.77 $0.00 $0.00 $2,569.77
1 $2,339.66 $2,339.66 $0.00 $0.00 $2,339.66
1 $2,827.42 $2,827.42 $0.00 $0.00 $2,827.42
1 $397.67 $397.67 $0.00 $0.00 $397.67
2 $141.37 $282.74 $0.00 $0.00 $282.74
1 $793.76 $793.76 $0.00 $0.00 $793.76
1 $656.67 $656.67 $0.00 $0.00 $656.67
1 $25.09 $25.09 $0.00 $0.00 $25.09
1 $584.80 $584.80 $0.00 $0.00 $584.80
QSC SLQUD-8N-P Q-SYS Core 8 Flex, Core Nano, NV-32-H (Core C… QSC CORE 110f-v2 Unified Core with 24 local audio I/O channels… QSC SLMST-110-P Q-SYS Core 110 license for Microsoft Teams R… QSC QIO-RMK Rack mount tray and blanking panels to mount u… QSC QIO-LVR4 Q-SYS peripheral providing 4 low-voltage relay p… QSC QIO-GP8x8 Q-SYS peripheral providing control expansion w… IPORT 72350 CONNECT PRO WallStation Black
Apple MV273LL/A iPAD Air 13in
IPORT 72326 CONNECT PRO CASE BLACK works with iPad Pro 12… QSC Programming
MSI CUBINUC1M010 Cubi NUC 1MG Mini PC
BCT Entertainment Materials Equipment Rack Hardware
Platinum Tools 661-24C6 Patch Panel 24 Port Cat6 NS 110 Box Netgear NET-GSM4248PX-100NAS AV Line M4250-40G8XF-PoE+ 4… Middle Atlantic WR-44-32 44SP/32D ROLLOUT ROT RACK
Middle Atlantic UPX-RLNK-1500R-2 1500VA 120V UPS RLNK BANK… Middle Atlantic RLNK-1615V 15A,16 OUT,IP CTRL VPS
Middle Atlantic UD1 1SP UTIL.DRAWER,BLACK
Middle Atlantic MW-4QFT-FC 4.5"(4)FAN/TOP W/FC M/W
Middle Atlantic RLNK-915R 15A,9 OUT,IP CTRL POWER
Middle Atlantic EB4 4SP FLANGED ECONO BLANK
BCT Entertainment Materials Equipment Rack Hardware
BCT Entertainment Confidential Proposal
Equipment prices include any required accessories. Labor 3 of 13 Version 1.0 June 4, 2025 prices include design, engineering, installation and
programming.
SYSTEM A TOTAL $15,428.60
DISPLAY SYSTEM TOTAL $15,428.60
DISPLAY SYSTEM
SYSTEM A
QTY DESCRIPTION PRICE PRICE EXT LABOR LABOR EXT TOTAL
4 $876.54 $3,506.16 $0.00 $0.00 $3,506.16
1 $927.12 $927.12 $0.00 $0.00 $927.12
1 $1,748.99 $1,748.99 $0.00 $0.00 $1,748.99
1 $1,030.65 $1,030.65 $0.00 $0.00 $1,030.65
1 $267.21 $267.21 $0.00 $0.00 $267.21
1 $0.00 $0.00 $0.00 $0.00 $0.00
1 $0.00 $0.00 $0.00 $0.00 $0.00
1 $289.19 $289.19 $0.00 $0.00 $289.19
1 $318.10 $318.10 $0.00 $0.00 $318.10
1 $3,860.06 $3,860.06 $0.00 $0.00 $3,860.06
1 $3,481.12 $3,481.12 $0.00 $0.00 $3,481.12
Samsung BE65C-H 65IN BEC Series Commercial TV Crystal UHD Disp… Marshall Electronics ML-702-V2 Dual 7” 1920 x 1200 LCD 3RU Rack M… QSC NV-21-HU 4K60 4:4:4 Network Video Endpoint for Q-SYSEcosy… QSC NV-1-H-WE 4K60 4:4:4 HDMI Encoder for in-wall applications, i… Kramer Electronics VP-410 Composite Video & Stereo Audio to HDM… Epson V11HA96120LA OWNER FURNISHED PowerLite L775U 4KE Pr… Da-Lite 84329L OWNER FURNISHED ADVANTAGE 159D 78X139NPA M… PAG Custom Panel
PAG Custom Panel
QSC NC-12x80 12x Optical Zoom 80° Horizontal Field of View, PTZ N… QSC NV-32-H (Core Capable) 4K60 4:4:4 Network Video Endpoint fo… BCT Entertainment Confidential Proposal
Equipment prices include any required accessories. Labor 4 of 13 Version 1.0 June 4, 2025 prices include design, engineering, installation and
programming.
SYSTEM A TOTAL $67,168.03
AUDIO SYSTEM TOTAL $67,168.03
AUDIO SYSTEM
SYSTEM A
QTY DESCRIPTION PRICE PRICE EXT LABOR LABOR EXT TOTAL
3 $6,163.74 $18,491.22 $0.00 $0.00 $18,491.22
8 $580.90 $4,647.20 $0.00 $0.00 $4,647.20
4 $541.91 $2,167.64 $0.00 $0.00 $2,167.64
1 $164.47 $164.47 $0.00 $0.00 $164.47
2 $268.06 $536.12 $0.00 $0.00 $536.12
2 $452.00 $904.00 $0.00 $0.00 $904.00
2 $635.03 $1,270.06 $0.00 $0.00 $1,270.06
2 $581.40 $1,162.80 $0.00 $0.00 $1,162.80
1 $0.00 $0.00 $0.00
1 $1,680.00 $1,680.00 $0.00 $0.00 $1,680.00
1 $10,400.00 $10,400.00 $10,400.00
12 $101.79 $1,221.48 $0.00 $0.00 $1,221.48
1 $3,112.78 $3,112.78 $0.00 $0.00 $3,112.78
1 $4,542.51 $4,542.51 $0.00 $0.00 $4,542.51
1 $785.71 $785.71 $0.00 $0.00 $785.71
4 $343.42 $1,373.68 $0.00 $0.00 $1,373.68
2 $418.42 $836.84 $0.00 $0.00 $836.84
4 $382.50 $1,530.00 $0.00 $0.00 $1,530.00
1 $1,227.64 $1,227.64 $0.00 $0.00 $1,227.64
14 $513.16 $7,184.24 $0.00 $0.00 $7,184.24
4 $367.10 $1,468.40 $0.00 $0.00 $1,468.40
4 $276.31 $1,105.24 $0.00 $0.00 $1,105.24
2 $678.00 $1,356.00 $0.00 $0.00 $1,356.00
Shure ULXD4Q=-G50 Quad Digital Wireless Receiver with intern… Shure ULXD2/SM58=-G50 Handheld Transmitter with SM58® Mi… Shure ULXD1=-G50 Digital Wireless Bodypack Transmitter with… Shure UA221 Passive Antenna Splitter/Combiner Kit. Includes … Shure UA8100 100' UHF Remote Antenna Extension Cable, BNC… Shure UA864US Wall-Mounted Wideband Antenna
JBL Professional PRX415M 15" two-way stage monitor or front… JBL Professional COL800-BK 32" Slim Column Speaker, four 5"… BCT Entertainment Installation Installation of (6) RDL Dual XLR… BCT Entertainment Materials Bulk Wire and Cabling
BCT Entertainment Installation Installation and Configuration Shure SB900B RECHARGEABLE BATTERY
QSC CX-Q 4K4 4-Channel 1000W/CH Q-SYS Network Amplifier, … QSC CX-Q 4K8 8-Channel 500W/CH Q-SYS Network Amplifier, L… RF Venue 4ZONE The 4 ZONE antenna combiner takes the comp… Shure SBC220 2 Bay Networked Docking Station
Shure SBC220-US 2 Bay Networked Docking Station
QSC AD-S6T-WH 6.5" Two-way surface speaker, 70/100V transf… QSC unD6IO-BT 4x2 Channel 2 Gang US, Dante/AES67 Wall Plate… QSC AD-C6T-HC 6.5" Two-way high ceiling, blind mount ceiling… QSC AD-S6-WH 6.5" Two-way surface speaker, 16Ω (no transfo… QSC AD-C6T-ZB-WH 6.5" Two-way ceiling speaker, 70/100V tran… Shure UA864US Wall-Mounted Wideband Antenna
BCT Entertainment Confidential Proposal
Equipment prices include any required accessories. Labor 5 of 13 Version 1.0 June 4, 2025 prices include design, engineering, installation and
programming.
SYSTEM A TOTAL $6,438.62
CONTROL SYSTEM TOTAL $6,438.62
CONTROL SYSTEM
SYSTEM A
QTY DESCRIPTION PRICE PRICE EXT LABOR LABOR EXT TOTAL
1 $2,474.26 $2,474.26 $0.00 $0.00 $2,474.26
1 $127.70 $127.70 $0.00 $0.00 $127.70
1 $3,289.76 $3,289.76 $0.00 $0.00 $3,289.76
1 $546.90 $546.90 $0.00 $0.00 $546.90
QSC TSC-101-G3 Q-SYS 10.1” PoE Touch Screen Controller for In-Wa… QSC SLQUD-8N-P Q-SYS Core 8 Flex, Core Nano, NV-32-H (Core Cap… QSC CORE 110f-v2 Unified Core with 24 local audio I/O channels, 12… QSC SLMST-110-P Q-SYS Core 110 license for Microsoft Teams Roo… BCT Entertainment Confidential Proposal
Equipment prices include any required accessories. Labor 6 of 13 Version 1.0 June 4, 2025 prices include design, engineering, installation and
programming.
SYSTEM A TOTAL $33,646.25
STAGE LIGHTING TOTAL $33,646.25
STAGE LIGHTING
SYSTEM A
QTY DESCRIPTION PRICE PRICE EXT LABOR LABOR EXT TOTAL
20 $689.30 $13,786.00 $0.00 $0.00 $13,786.00
20 $37.46 $749.20 $0.00 $0.00 $749.20
20 $10.59 $211.80 $0.00 $0.00 $211.80
4 $1,690.12 $6,760.48 $0.00 $0.00 $6,760.48
8 $44.79 $358.32 $0.00 $0.00 $358.32
4 $13.03 $52.12 $0.00 $0.00 $52.12
5 $61.07 $305.35 $0.00 $0.00 $305.35
6 $33.21 $199.26 $0.00 $0.00 $199.26
15 $46.54 $698.10 $0.00 $0.00 $698.10
1 $2,260.12 $2,260.12 $0.00 $0.00 $2,260.12
1 $60.26 $60.26 $0.00 $0.00 $60.26
1 $424.29 $424.29 $0.00 $0.00 $424.29
1 $1,406.91 $1,406.91 $0.00 $0.00 $1,406.91
28 $5.75 $161.00 $0.00 $0.00 $161.00
28 $36.18 $1,013.04 $0.00 $0.00 $1,013.04
1 $5,200.00 $5,200.00 $5,200.00
1 $0.00 $0.00 $0.00
ETC CSPAR ColorSource PAR, XLR, black
ETC SELRW-7.5 D40/CSPAR Wide Round Diffuser in Frame, black ETC 407CF Media/gel frame, 7.5 in / 190 mm, black
ETC CSLINEAR2 ColorSource Linear 2, XLR, black
ETC CSLWR.5 ColorSource Linear Wide round diffuser 0.5m ETC CSLDS ColorSource Linear diffusion spacer (connecting 0.5… ETC DPA-A powerCON to Edison, UL 1573, 5’
LEX Products DMX5PM-3PF 5 Pin DMX Male to 3 Pin Female
ADJ AC5PPCON6 - 5Pin DMX & Power Con link cables
ETC CS40 ColorSource 40 console
ETC CS40DC Dust cover CS40 and CS40AV console
Elation DMX10-53 DMX10-53; DMX A/B Split 1x10 XLR 5/3P 19 Doug Fleenor Design 221E-5 Two inputs, one output, isolated, 5… VerSales Safety Cable Lighting Fixture Safety Cable
VER VCL7009 2" Half Coupler with 1/2" Nut, Silver
BCT Entertainment Installation Address, Hang and Focus of new… BCT Entertainment Lift Rental 2 weeks with drop off and pick up BCT Entertainment Confidential Proposal
Equipment prices include any required accessories. Labor 7 of 13 Version 1.0 June 4, 2025 prices include design, engineering, installation and
programming.
SYSTEM A TOTAL $1,500.00
REMOTE SUPPORT TIME BUCKET TOTAL $1,500.00
REMOTE SUPPORT TIME BUCKET
SCOPE
REMOTE SUPPORT TIME BUCKET SERVICES
Service Description
1.1 Provider offers remote technical support in pre-purchased 1 block of 8 hours
1.2 Support delivered via phone or remote system access
1.3 Support hours: Monday through Friday, 9:00 AM to 4:00 PM, excluding holidays
1.4 Support limited to troubleshooting existing systems
1.5 Time deducted in 15-minute increments
1.6 Full payment required upon purchase of time bucket
Service Inclusions
2.1 Remote diagnostic services
2.2 Phone-based technical guidance
2.3 Remote system access for troubleshooting
2.4 Basic configuration adjustments
Service Exclusions
3.1 On-site support visits
3.2 Hardware replacement or repair
3.3 Software/firmware updates
3.4 Scheduled maintenance
3.5 After-hours support
Time Bank Terms
4.1 Time bucket valid for twelve (12) months from purchase date
4.2 Unused time expires at end of term
4.3 Additional time may be purchased at standard rates
4.4 Time bank non-transferable and non-refundable
4.5 Client may cancel service at any time; no refunds for unused time Response Time
5.1 Provider will respond within 4 business hours of support request
5.2 Response time not guaranteed during peak periods or emergencies Additional Charges
6.1 On-site support billed at standard service rates
6.2 After-hours support subject to premium rates
6.3 Support exceeding time bank billed at standard rates
SYSTEM A
QTY DESCRIPTION PRICE PRICE EXT LABOR LABOR EXT TOTAL
1 BCT Entertainment Remote Support See Scope $1,500.00 $1,500.00 $0.00 $0.00 $1,500.00 BCT Entertainment Confidential Proposal
Equipment prices include any required accessories. Labor 8 of 13 Version 1.0 June 4, 2025 prices include design, engineering, installation and
programming.
SILVER SERVICE PACKAGE (PAID ANNUAL)
SCOPE
Preventive Maintenance: Semi-annual (twice a year) on-site visits for system inspection, cleaning, and optimization.
Extended Remote Support: Email and phone support during extended business hours (e.g., 7 a.m. to 7 p.m., Monday to Saturday).
Priority Response: Faster response times for remote and on-site troubleshooting (within 24 hours for critical issues).
Discount on Additional Services : 10% discount on labor for any additional troubleshooting or upgrades not covered in the package.
Firmware & Software Updates : Updates to all relevant AV equipment software and firmware (up to 5 devices per year).
TERM AND RENEWAL
1. Initial Term
1.1 This Agreement commences on the Effective Date for twelve (12) months.
1.2 Agreement auto-renews annually unless terminated with 30 days written notice.
PRICING AND PAYMENT
1. 1. Payment Terms
1.1 All fees payable in advance of service period
1.2 Annual pricing review with 60 days notice
1.3 Client may terminate within 30 days of price change
SERVICE EXCLUSIONS
1. 1. Confidential Information
1.1 Both parties maintain confidentiality of proprietary information
1.2 Obligation survives agreement termination
LIMITATION OF LIABILITY
1. 1. Limitations
1.1 Provider liability limited to service fees paid
1.2 No liability for indirect/consequential damages
TERMINATION
1. 1. Termination Rights
1.1 Either party: 30 days written notice
1.2 Provider: immediate for non-payment
1.3 Client responsible for fees through termination
GOVERNING LAW
1. 1. This Agreement governed by California law
EFFECTIVE DATE AND TERM
1. Effective Date
1.1 This Agreement shall be effective upon the date of signature of this proposal ("Effective Date")
1.2 Term begins on Effective Date and continues for twelve (12) months
1.3 Auto-renewal occurs on anniversary of Effective Date unless terminated per Agreement terms
2. Execution
2.1 Signatures below constitute acceptance of proposal and all terms herein
2.2 Electronic signatures shall have same effect as original signatures BCT Entertainment Confidential Proposal
Equipment prices include any required accessories. Labor 9 of 13 Version 1.0 June 4, 2025 prices include design, engineering, installation and
programming.
SYSTEM A TOTAL $3,200.00
SHIPPING AND TAXES $0.00
SUMMARY
EQUIPMENT TOTAL $3,200.00
LABOR $0.00
SHIPPING $0.00
TAX $0.00
SILVER SERVICE PACKAGE (PAID ANNUAL) TOTAL +$3,200.00
SYSTEM A
QTY DESCRIPTION PRICE PRICE EXT LABOR LABOR EXT TOTAL
1 BCT Entertainment Remote Support See Scope $3,200.00 $3,200.00 $0.00 $0.00 $3,200.00 BCT Entertainment Confidential Proposal
Equipment prices include any required accessories. Labor 10 of 13 Version 1.0 June 4, 2025 prices include design, engineering, installation and
programming.
PROJECT SUMMARY
LOCATIONS EQUIPMENT LABOR TOTAL
SIGNAL DISTRO AND SWITCHING $17,450.91 $8,360.00 $25,810.91 DISPLAY SYSTEM $15,428.60 $0.00 $15,428.60
AUDIO SYSTEM $56,768.03 $10,400.00 $67,168.03
CONTROL SYSTEM $6,438.62 $0.00 $6,438.62
STAGE LIGHTING $28,446.25 $5,200.00 $33,646.25
REMOTE SUPPORT TIME BUCKET $1,500.00 $0.00 $1,500.00
SYSTEMS EQUIPMENT LABOR TOTAL
SYSTEM A $126,032.41 $23,960.00 $149,992.41
SHIPPING, TAXES AND OTHER FACTORS MAY NOT BE REPRESENTED HERE AND WILL APPEAR ON THE ACCEPTANCE PAGE BCT Entertainment Confidential Proposal
This is an equipment sale only. 11 of 13
No engineering or installation is provided.
PAYMENT SCHEDULE
To be determined
EQUIPMENT TOTAL $126,032.41
SHIPPING TOTAL $184.08
ENGINEERING $0.00
INSTALLATION $15,600.00
MANAGEMENT $0.00
PROGRAMMING $8,360.00
LABOR TOTAL $23,960.00
SUBTOTAL $150,176.49
TOTAL TAX $11,830.58
PROJECT TOTAL $162,007.07
SILVER SERVICE PACKAGE (PAID ANNUAL) +$3,200.00
ACCEPTANCE
FINANCIAL
OPTIONS Not included in the project total. Initial to the left to add the option to your project.
TERMS
I accept this proposal and hereby authorize BCT Entertainment to proceed with the installation of the included systems at the facilities of City of Diamond Bar constructing at 1600 Grand Ave Diamond Bar, CA 91765 as described in the totality of this document. The proposal timeline of the installation is subject to the availability of the equipment, and may change at anytime. I further authorize BCT Entertainment to be granted the facility access that will be required to complete this project in a workmanlike and timely manner and for payment to be made to BCT Entertainment. In keeping with the Terms of Payment listed above: It has been made clear to me that there exist no understandings regarding this project with any relevant party unless and until City of Diamond Bar and BCT Entertainment agree to such additional or alternate understandings in writing. Project cost and pricing are dependent upon a continual flow of work without interruption or delays imposed by City of Diamond Bar or their staff, construction, other building trades or any other party, and additional costs may be incurred by City of Diamond Bar from BCT Entertainment. If such delays result in additional costs that are not covered by the pricing in this proposal: I agree that any additions to and/or deletions from the materials and labor to be provided by my acceptance of this proposal and any resulting change(s) in cost of this project shall only be by way of written change order(s) and shall be valid only after being signed by City of Diamond Bar and BCT Entertainment. This proposal is valid only if accepted in writing by City of Diamond Bar and within 180 days of June 4th, 2025.
All products that are ordered from the manufacturer are subject to a 20% restocking fee upon cancellation or termination of contract. All pricing is valid for 14 calendar days unless noted above. Additionally, proposals are subject to the following payment schedule:Net 30 days upon receipt of equipment, Net 30 days for labor upon project completion.
BCT Entertainment Confidential Proposal
All warranty information is listed above 12 of 13 Version 1.0 June 4, 2025
SIGNED DATE
PRINT NAME TITLE
SIGNED DATE
PRINT NAME TITLE
ACCEPTANCE
CITY OF DIAMOND BAR
BCT ENTERTAINMENT
BCT Entertainment Confidential Proposal
All warranty information is listed above 13 of 13 Version 1.0 June 4, 2025