Docusign Envelope ID: 37DA9BC9-9663-41CD-9344-A03E032EDFE9
CONSULTANT SERVICES AGREEMENT
[Non-Design Professionals]
THIS AGREEMENT (the "Agreement") is made as of July 1, 2025 by anc between the City of Diamond Bar, a municipal corporation ("City") and Jose Ruel "JR" Dira a sole proprietor ("Consultant").
Consultant's Services.
Subject to the terms and conditions set forth in this Agreement Consultant shall provide to the reasonable satisfaction of the City the Geographic Information Systems Consulting services set forth in the attached Exhibit "A", which is incorporated herein by this reference. As a material inducement to the City to enter into this Agreement, Consultant represents and warrants that it has thoroughly investigated the work and fully understands the difficulties and restrictions in performing the work.
Consultant represents that it is fully qualified to perform such consulting services by virtue of its experience and the training, education and expertise of its principals and employees.
Ken Desforges herein referred to as the "City's Project Manager" ", shall be the person to whom the Consultant will report for the performance of services hereunder. It is understood that Consultant shall coordinate its services hereunder with the City's Project Manager to the extent required by the City's Project Manager, and that all performances required hereunder by Consultant shall be performed to the satisfaction of the City's Project Manager and the City Manager
Term of Agreement. This Agreement shall take effect when signed, and shall continue until June 30, 2030, or later date if the city extends the agreement, funds are exhausted whichever occurs later ("Term"), unless earlier terminated pursuant to the provisions herein.
The City Manager shall have the option to extend this Agreement for two (2) additional two (2) year terms., subject to the same terms and conditions contained herein, by giving Consultant written notice of the exercise of this option at least thirty (30) days prior to the expiration of the initial Term. In the event the City exercises its option to extend the Term, Consultant's compensation shall continue as listed in proposal.
3. Compensation. City agrees to compensate Consultant for each service which Consultant performs to the satisfaction of City in compliance with the scope of services set forth in Exhibit "A". Payment will be made only after submission of proper invoices in the form specified by City. Total payment to Consultant pursuant to this Agreement shall not exceed Three Hundred Thousand dollars ($300,000) without the prior written consent of the City during the first five years of this agreement and the annual not-to-exceed limit is subject to the annual budget authorization as approved by Professional Services - Non Design
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Docusign Envelope ID: 37DA9BC9-9663-41CD-9344-A03E032EDFE9 the City Council. In the event the City chooses to extend the agreement each additional Two Year extension is capped at a not-to-exceed amount One Hundred and Twenty Thousand dollars (or $60,000 annually) subject to the annual budget authorization as approved by the City Council. The Maximum not-to-exceed amount of this agreement if all 9 years were determined to be in the best interest of the City would be Five Hundred and Forty Thousand dollars. The above not to exceed amount shall include all costs, including, but not limited to, all clerical, administrative, overhead, telephone, travel and all related expenses.
4. Payment.
A. As scheduled services are completed, Consultant shall submit to City an invoice for the services completed, authorized expenses and authorized extra work actually performed or incurred.
B. All such invoices shall state the basis for the amount invoiced, including services completed, the number of hours spent and any extra work performed.
C. City will pay Consultant the amount invoiced the City will pay Consultant the amount properly invoiced within 45 days of receipt.
Payment shall constitute payment in full for all services, authorized costs and authorized extra work covered by that invoice.
Change Orders. No payment for extra services caused by a change in the scope or complexity of work, or for any other reason, shall be made unless and until such extra services and a price therefore have been previously authorized in writing and approved by the City Manager or his designee as an amendment to this Agreement.
The amendment shall set forth the changes of work, extension of time, if any, and adjustment of the fee to be paid by City to Consultant.
6. Priority of Documents. In the event of any inconsistency between the provisions of this Agreement and any attached exhibits, the provisions of this Agreement shall control.
7. Status as Independent Contractor.
Consultant is, and shall at all times remain as to City, a wholly independent contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent, except as specifically provided herein. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner employees of City.
B. Consultant agrees to pay all required taxes on amounts paid to Consultant under this Agreement, and to indemnify and hold City harmless from any and all taxes, 2 Professional Services - Non Design
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Docusign Envelope ID: 37DA9BC9-9663-41CD-9344-A03E032EDFE9 assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. In the event that City is audited by any Federal or State agency regarding the independent contractor status of Consultant and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between City and Consultant, then Consultant agrees to reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and any appeals relating thereto.
C. Consultant shall fully comply with Workers' Compensation laws regarding Consultant and Consultant's employees. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with applicable Worker's Compensation laws.
D. Consultant shall, at Consultant's sole cost and expense fully secure and comply with all federal, state and local governmental permit or licensing requirements, including but not limited to the City of Diamond Bar, South Coast Air Quality Management District, and California Air Resources Board.
E. In addition to any other remedies it may have, City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification required by this Agreement or for any amount or penalty levied against the City for Consultant's failure to comply with this Section.
8. Standard of Performance. Consultant shall perform all work at the standard of care and skill ordinarily exercised by members of the profession under similar conditions and represents that it and any subcontractors it may engage, possess any and all licenses which are required to perform the work contemplated by this Agreement and shall maintain all appropriate licenses during the performance of the work.
9. Indemnification.
Consultant shall indemnify, defend with counsel approved by City, and hold harmless City, its officers, officials, employees and volunteers ("Indemnitees") from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys' fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with:
(1) Any and all claims under Workers' Compensation Act and other employee benefit acts with respect to Consultant's employees or Consultant's contractor's employees arising out of Consultant's work under this Agreement; (2) Any and all claims arising out of Consultant's performance of work hereunder or its failure to comply with any of its obligations contained in this 3 Professional Services - Non Design
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Docusign Envelope ID: 37DA9BC9-9663-41CD-9344-A03E032EDFE9 Agreement, regardless of City's passive negligence, but excepting such loss or damage which is caused by the sole active negligence or willful misconduct of the City. Should City in its sole discretion find Consultant's legal counsel unacceptable, then Consultant shall reimburse the City its costs of defense, including without limitation reasonable attorneys' fees, expert fees and all other costs and fees of litigation. The Consultant shall promptly pay any final judgment rendered against the Indemnitees. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement. Except for the Indemnitees, this Agreement shall not be construed to extend to any third party indemnification rights of any kind. (3) The Consultant's obligations to indemnify, defend and hold harmless the City shall survive termination of this Agreement.
10. Insurance.
A. Consultant shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, with an insurance company authorized to do business in the State of California and approved by the City the following insurance:
(1) a policy or policies of broad-form comprehensive general liability insurance written on an occurrence basis with minimum limits of $1,000,000.00 combined single limit coverage against any injury, death, loss or damage as a result of wrongful or negligent acts by Consultant, its officers, employees, agents, and independent contractors in performance of services under this Agreement; (2) property damage insurance with a minimum limit of $500,000.00 per occurrence;
(3) automotive liability insurance written on an occurrence basis covering all owned, non-owned and hired automobiles, with minimum combined single limits coverage of $1,000,000.00; and
(4) Worker's Compensation insurance when required by law, with a minimum limit of $500,000.00 or the amount required by law, whichever is greater.
B. The City, its officers, employees, agents, and volunteers shall be named as additional insureds on the policies as to comprehensive general liability, property damage, and automotive liability. The policies as to comprehensive general liability, property damage, and automobile liability shall provide that they are primary, and that any insurance maintained by the City shall be excess insurance only.
All insurance policies shall provide that the insurance coverage shall not be non-renewed, canceled, reduced, or otherwise modified (except through the addition of additional insureds to the policy) by the insurance carrier without the insurance carrier 4 Professional Services - Non Design
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Docusign Envelope ID: 37DA9BC9-9663-41CD-9344-A03E032EDFE9 giving City at least ten (10) days prior written notice thereof. Consultant agrees that it will not cancel, reduce or otherwise modify the insurance coverage and in the event of any of the same by the insurer to immediately notify the City.
D. All policies of insurance shall cover the obligations of Consultant pursuant to the terms of this Agreement and shall be issued by an insurance company which is authorized to do business in the State of California or which is approved in writing by the City; and shall be placed have a current A.M. Best's rating of no less than A-, VII.
Consultant shall submit to City (1) insurance certificates indicating compliance with the minimum insurance requirements above, and (2) insurance policy endorsements or a copy of the insurance policy evidencing the additional insured requirements in this Agreement, in a form acceptable to the City.
Self-Insured Retention/Deductibles. All policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention ("SIR") and/or deductible of the policy in lieu of the Consultant (as the named insured) should Consultant fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City. Consultant understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Consultant as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Consultant's due to such failure in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Consultant for breach of this Agreement in addition to any other damages incurred by City due to the breach.
Subrogation. With respect to any Workers' Compensation Insurance or Employer's Liability Insurance, the insurer shall waive all rights of subrogation and contribution it may have against the Indemnitees.
H. Failure to Maintain Insurance. If Consultant fails to keep the insurance required under this Agreement in full force and effect, City may take out the necessary insurance and any premiums paid, plus 10% administrative overhead, shall be paid by Consultant, which amounts may be deducted from any payments due Consultant.
Consultant shall include all subcontractors, if any, as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor to the City for review and approval. All insurance for subcontractors shall be subject to all of the requirements stated herein.
Confidentiality. Consultant in the course of its duties may have access to confidential data of City, private individuals, or employees of the City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data Professional Services - Non Design
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Docusign Envelope ID: 37DA9BC9-9663-41CD-9344-A03E032EDFE9 shall be returned to City upon the termination of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. Notwithstanding the foregoing, to the extent Consultant prepares reports of a proprietary nature specifically for and in connection with certain projects, the City shall not, except with Consultant's prior written consent, use the same for other unrelated projects.
12. Ownership of Materials. Except as specifically provided in this Agreement, all materials provided by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. Consultant may, however, make and retain such copies of said documents and materials as Consultant may desire.
13. Maintenance and Inspection of Records. In accordance with generally accepted accounting principles, Consultant and its subcontractors shall maintain reasonably full and complete books, documents, papers, accounting records, and other information (collectively, the "records") pertaining to the costs of and completion of services performed under this Agreement. The City and any of their authorized representatives shall have access to and the right to audit and reproduce any of Consultant's records regarding the services provided under this Agreement. Consultant shall maintain all such records for a period of at least three (3) years after termination or completion of this Agreement. Consultant agrees to make available all such records for inspection or audit at its offices during normal business hours and upon three (3) days' notice from the City, and copies thereof shall be furnished if requested.
14. Conflict of Interest.
A. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the services to be performed by Consultant under this Agreement, or which would conflict in any manner with the performance of its services hereunder. Consultant further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest which would conflict in any manner with the performance of its services pursuant to this Agreement.
B. Consultant covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendors) of hardware or software to City as a result of the performance of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement.
15. Termination. The City may terminate this Agreement with or without cause upon fifteen (15) days' written notice to Consultant. The effective date of termination shall be upon the date specified in the notice of termination, or, in the event no date is specified, upon the fifteenth (15th) day following delivery of the notice. In the event of such termination, City agrees to pay Consultant for services satisfactorily rendered prior to the effective date of termination. Immediately upon receiving written notice of termination, Consultant shall discontinue performing services, unless the Professional Services - Non Design
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Docusign Envelope ID: 37DA9BC9-9663-41CD-9344-A03E032EDFE9 notice provides otherwise, except those services reasonably necessary to effectuate the termination. The City shall be not liable for any claim of lost profits.
16. Personnel/Designated Person. Consultant represents that it has, or will secure at its own expense, all personnel required to perform the services under this Agreement. All of the services required under this Agreement will be performed by Consultant or under it supervision, and all personnel engaged in the work shall be qualified to perform such services. Except as otherwise authorized by the City's Project Manager, Jose Ruel "JR" Dira shall be the person who primarily performs the work provided under this Agreement. Except as provided in this Agreement, Consultant reserves the right to determine the assignment of its own employees to the performance of Consultant's services under this Agreement, but City reserves the right in its sole discretion to require Consultant to exclude any employee from performing services on City's premises.
17. Non-Discrimination and Equal Employment Opportunity.
A. Consultant shall not discriminate as to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto.
Such nondiscrimination shall include but not be limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship.
B. Consultant will, in all solicitations or advertisements for employees placed by or on behalf of Consultant state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation.
C. Consultant will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials.
18. Reserved
19. Time Is of the Essence. Time is of the essence in this Agreement.
Consultant shall do all things necessary and incidental to the prosecution of Consultant's work.
20. Reserved
Delays and Extensions of Time. Consultant's sole remedy for delays outside its control shall be an extension of time. No matter what the cause of the delay, 7 Professional Services - Non Design
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Docusign Envelope ID: 37DA9BC9-9663-41CD-9344-A03E032EDFE9 Consultant must document any delay and request an extension of time in writing at the time of the delay to the satisfaction of City. Any extensions granted shall be limited to the length of the delay outside Consultant's control. If Consultant believes that delays caused by the City will cause it to incur additional costs, it must specify, in writing, why the delay has caused additional costs to be incurred and the exact amount of such cost within 10 days of the time the delay occurs. No additional costs can be paid that exceed the not to exceed amount absent a written amendment to this Agreement. In no event shall the Consultant be entitled to any claim for lost profits due to any delay, whether caused by the City or due to some other cause.
22. Assignment. Consultant shall not assign or transfer any interest in this Agreement nor the performance of any of Consultant's obligations hereunder, without the prior written consent of City, and any attempt by Consultant to so assign this Agreement or any rights, duties, or obligations arising hereunder shall be void and of no effect.
23. Compliance with Laws. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state, and local governments.
Non-Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Consultant constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Consultant, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default.
Attorney's Fees. In the event that either party to this Agreement shall commence any legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney's fees and costs, including costs of expert witnesses and consultants.
26. Mediation. Any dispute or controversy arising under this Agreement, or in connection with any of the terms and conditions hereof, which cannot be resolved by the parties, may be referred by the parties hereto for mediation. A third party, neutral mediation service shall be selected, as agreed upon by the parties and the costs and expenses thereof shall be borne equally by the parties hereto. The parties agree to utilize their good faith efforts to resolve any such dispute or controversy so submitted to mediation. It is specifically understood and agreed by the parties hereto that mutual good faith efforts to resolve the same any dispute or controversy as provided herein, shall be a condition precedent to the institution of any action or proceeding, whether at law or in equity with respect to any such dispute or controversy.
27. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during regular business hours or by facsimile before or during regular business hours; 8 Professional Services - Non Design
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Docusign Envelope ID: 37DA9BC9-9663-41CD-9344-A03E032EDFE9 or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section.
"CONSULTANT" "CITY"
Jose Ruel "JR" Dira City of Diamond Bar
14037 Deepwater Bend Rd 21810 Copley Drive
Eastvale, CA 92880 Diamond Bar, CA 91765-4178
Attn.: Jose Ruel "JR" Dira Attn.: Ken Desforges
Phone: 626-616-5387 Phone: 909-839-7080
E-Mail: [email protected] E-mail:[email protected]
28. Governing Law. This Agreement shall be interpreted, construed and enforced in accordance with the laws of the State of California. The venue for any action brought under this Agreement shall be in Los Angeles County.
29. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument.
Entire Agreement. This Agreement, and any other documents incorporated herein by reference, represent the entire and integrated agreement between Consultant and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement. Amendments on behalf of the City will only be valid if signed by a person duly authorized to do so under the City's Purchasing Ordinance.
IN WITNESS of this Agreement, the parties have executed this Agreement as of the date first written above.
"Consultant" "City"
JR Dira CITY OF DIAMOND BAR
By: By:
FDE4067A6B2460...
Printed Name: Dan Fox, City Manager
Title:
By: ATTEST:
Printed Name:
Title:
9 Professional Services - Non Design
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Docusign Envelope ID: 37DA9BC9-9663-41CD-9344-A03E032EDFE9 Kristina Santana, City Clerk
Approved as to form:
- DocuSigned by:
Byl
Omar Sandoval, City Attorney
*NOTE: If Consultant is a corporation, the City requires the following signature(s):
(1) the Chairman of the Board, the President or a Vice-President, AND (2) the Secretary, the Chief Financial Officer, the Treasurer, an Assistant Secretary or an Assistant Treasurer. If only one corporate officer exists or one corporate officer holds more than one corporate office, please so indicate. OR
The corporate officer named in a corporate resolution as authorized to enter into this Agreement. A copy of the corporate resolution, certified by the Secretary close in time to the execution of the Agreement, must be provided to the City. 10 Professional Services - Non Design
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Docusign Envelope ID: 37DA9BC9-9663-41CD-9344-A03E032EDFE9 Exhibit "A"
Docusign Envelope ID: 37DA9BC9-9663-41CD-9344-A03E032EDFE9 City of Diamond Bar GIS Proposal
Background
What is GIS?
A geographic information system (GIS) lets us visualize, question, analyze, and interpret data to understand relationships, patterns, and trends.
In the strictest sense, a GIS is a computer system capable of assembling, storing, manipulating, and displaying geographically referenced information.
Why Develop GIS
Local governments have hard choices to make about where to spend their scarce resources - especially limited funds and limited people time. At the same time, the potential capabilities of a GIS may increasingly be needed as the challenge of delivering services and planning for a community's future becomes more complex. Fortunately, GIS has become easier to develop. The convergence between this need and this greater ease of development is evident in how many communities are using or developing a GIS in local governments. Like all computer-based technologies, GIS has become less expensive, faster, and easier to use. The cost of developing GIS databases has also dropped. In addition, there is a wealth of useful GIS data from the state and county. Now with mobile technology, anyone can have access to view maps, do analysis, and access data anywhere in the world
Benefits for the City:
• Better decision made by government people
• Data assessable to anyone and anywhere
• Increase citizen engagement with available technology • Increase revenue
• Reduce staff time
• Better communication between departments
• Help identify risk within a community
• Highlight city events, monuments, and assets
• Better communication during emergency situation
• Identifying trends within the community
Docusign Envelope ID: 37DA9BC9-9663-41CD-9344-A03E032EDFE9 Current GIS Status:
> For the last 18 years, the City of Diamond Bar has one GIS consultant to perform the following task:
• GIS data creation
• GIS data maintenance
• Create/ maintain customized maps
• Create/maintain GIS web application
• General GIS customer support.
• The city of Diamond Bar currently utilizes ESRI: ArcMap, ArcGIS Online, and ArcGIS pro • The city of Diamond Bar has an extensive GIS data inventory to help perform any sort of analysis and mapping needs
The city of Diamond Bar has many GIS online viewer applications created for internal and public use:
Accommodation "Where to Stay" Parks and Facilities
Business and Shopping Center Pavement Management System Property Finder/ Business
City Map
Opportunity
Community Care Facility Recreational Trails
Construction Status Restaurant "Where to Eat"
Demographic Analysis School Location
Fire Zones Septic Tanks
HOA Boundaries Special Events Location
Land Use map Street Sweep/
Maintenance Areas Trash Picku
Military Banner Tree Inventory
Parcel View map Utility View
Future GIS:
GIS now is not only just to view maps but a tool to interact with the public/ tell a Story/ Identify issue or strength and much more.
Docusign Envelope ID: 37DA9BC9-9663-41CD-9344-A03E032EDFE9 Expectations of GIS Consultant:
1. Carry out research and development assignments for the city, as directed
2. Monitor new GIS technologies and propose investments where necessary
3. Acknowledge/Respond to City requests within 24hrs and advise of anticipated delivery times, if not within that 24hrs.
4. Create/ Maintain the City's Web Application(s) GIS content and links
5. Create Maps/ Graphs/ Analysis/ Reports
6. Meet with users to define data needs, project requirements, required output, or develop applications
7. Gather, analyze, and integrate spatial data from staff and determine how best the information can be displayed using GIS.
8. Create GIS data and Maps to be used for department analysis or public display
9. Maintain and update GIS Data, including Parcel, Zoning, Streets, Buildings, etc.
10. Create and update customized GIS web application for public and internal use (Parcel Map, Zoning, Streets sweep map, trash collection maps, Trail maps, district maps, etc.)
11. Provide GIS training to staff on how to use GIS products or any other related application
Provide Energov/ Tyler GIS Support
1. Create GIS map service that will integrate with Tyler EPL
Docusign Envelope ID: 37DA9BC9-9663-41CD-9344-A03E032EDFE9 • GIS maps need to be created by me and then integrate with Tyler EPL with the correct specs and data
2. Maintain GIS map service that will integrate with Tyler EPL • GIS maps need to be consistently maintained. If there is a request to add or remove layers, I will be the key person to implement
3. Maintain and Update GIS data that integrate with Tyler EPL • GIS data needs to be consistently maintained. If there is an update to (parcels, zoning, general plan, etc.) then the data on the Energov side will need to also be maintained
4. Communicate with Tyler EPL team to help resolve issues • There may be unforeseen GIS issues that occur when integrating with Energov. There will need to be communication with Tyler EPL team to help resolve issues that can affect the user's experience with the software
Proposal:
Jose Ruel "JR" Dira
14037 Deepwater Bend Rd
Eastvale CA 92880
626-616-5387
Will provide services to meet the Expectations of GIS
Consultant, as listed above.
GIS Consulting Rate: $67.02/ hour - plus annual rate increase that matches city employee COLA effective July 1 of each contract year for the life of the agreement including any extensions, starting July 2026.
D docusign.
Certificate Of Completion
Envelope Id: 37DA9BC9-9663-41CD-9344-A03E032EDFE9 Status: Sent Subject: Complete with Docusign: CONSULTING SERVICES AGREEMENT-JR Dira - Multi Year.doc, Exhibit A - Mul...
Source Envelope:
Document Pages: 15 Signatures: 2 Envelope Originator:
Certificate Pages: 5 Initials: 0 Ken Desforges
AutoNav: Enabled 21825 Copley Dr
Envelopeld Stamping: Enabled Diamond Bar, CA 91765-4178 Time Zone: (UTC-08:00) Pacific Time (US & Canada) [email protected] IP Address: 47.176.65.100
Record Tracking
Status: Original Holder: Ken Desforges Location: DocuSign 6/17/2025 1:22:06 PM [email protected]
Signer Events Signature Timestamp
Jose Ruel "JR" Dira —Signed by: Sent: 6/17/2025 1:31:44 PM [email protected] Viewed: 6/17/2025 1:36:16 PM
GIS Consultant - 1FDE4007A5024C... Signed: 6/17/2025 1:36:28 PM Security Level: Email, Account Authentication
(None) Signature Adoption: Drawn on Device
Using IP Address: 47.176.186.68
Signed using mobile
Electronic Record and Signature Disclosure:
Accepted: 6/17/2025 1:36:16 PM
ID: 2d08c99-213b-43fd-ae97-10c70e284d4
Omar Sandoval - DocuSigned by: Sent: 6/17/2025 1:36:33 PM [email protected] Chay Jarderat Viewed: 6/17/20254:31:08 PM Security Level: Email, Account Authentication - 193E158B18B84BF... Signed: 6/17/2025 4:35:36 PM (None)
Signature Adoption: Uploaded Signature Image
Using IP Address: 142.129.162.64
Electronic Record and Signature Disclosure:
Accepted: 6/17/2025 4:31:08 PM
ID: 0eabcf11-612f-4a38-8db7-778b46b41790
Dan Fox Sent: 6/17/2025 4:35:38 PM
[email protected] Viewed: 6/18/20257:43:50 AM
City Manager
City of Diamond Bar
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Kristina Santana
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via Docusign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 6/17/2025 1:31:44 PM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
Electronic Record and Signature Disclosure created on: 8/30/20239:00:10 AM Parties agreed to: Jose Ruel "JR" Dira, Omar Sandoval
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, City of Diamond Bar (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through the DocuSign system.
Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to this Electronic Record and Signature Disclosure (ERSD), please confirm your agreement by selecting the check-box next to 'I agree to use electronic records and signatures' before clicking 'CONTINUE' within the DocuSign system.
Getting paper copies
At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. You will have the ability to download and print documents we send to you through the DocuSign system during and immediately after the signing session and, if you elect to create a DocuSign account, you may access the documents for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper copies of any such documents from our office to you, you will be charged a $0.00 per-page fee. You may request delivery of such paper copies from us by following the procedure described below.
Withdrawing your consent
If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and disclosures electronically is described below.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. Further, you will no longer be able to use the DocuSign system to receive required notices and consents electronically from us or to sign electronically documents from us.
All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through the DocuSign system all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us.
How to contact City of Diamond Bar:
You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows:
To contact us by email send messages to: [email protected] To advise City of Diamond Bar of your new email address To let us know of a change in your email address where we should send notices and disclosures electronically to you, you must send an email message to us at [email protected] and in the body of such request you must state: your previous email address, your new email address. We do not require any other information from you to change your email address.
If you created a DocuSign account, you may update it with your new email address through your account preferences.
To request paper copies from City of Diamond Bar
To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically, you must send us an email to [email protected] and in the body of such request you must state your email address, full name, mailing address, and telephone number. We will bill you for any fees at that time, if any.
To withdraw your consent with City of Diamond Bar
To inform us that you no longer wish to receive future notices and disclosures in electronic format you may:
i. decline to sign a document from within your signing session, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; il. send us an email to [email protected] and in the body of such request you must state your email, full name, mailing address, and telephone number. We do not need any other information from you to withdraw consent.. The consequences of your withdrawing consent for online documents will be that transactions may take a longer time to process..
Required hardware and software
The minimum system requirements for using the DocuSign system may change over time. The current system requirements are found here: https://support.docusign.com/guides/signer-guide- signing-system-requirements.
Acknowledging your access and consent to receive and sign documents electronically To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please confirm that you have read this ERSD, and (i) that you are able to print on paper or electronically save this ERSD for your future reference and access; or (i) that you are able to email this ERSD to an email address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format as described herein, then select the check-box next to 'I agree to use electronic records and signatures' before clicking 'CONTINUE' within the DocuSign system.
By selecting the check-box next to 'I agree to use electronic records and signatures', you confirm that:
• You can access and read this Electronic Record and Signature Disclosure; and • You can print on paper this Electronic Record and Signature Disclosure, or save or send this Electronic Record and Disclosure to a location where you can print it, for future reference and access; and
Until or unless you notify City of Diamond Bar as described above, you consent to receive exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you by City of Diamond Bar during the course of your relationship with City of Diamond Bar.