Agenda #: 5.5
Meeting Date: July 15, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: DESIGN SERVICES AGREEMENT WITH MULHOLLAND
CONSULTING, INC. FOR PREPARATION OF ENGINEERING PLANS
AND SPECIFICATIONS FOR THE SYCAMORE CANYON PARK
PEDESTRIAN BRIDGE REMOVAL PROJECT (CIP# FP258).
STRATEGIC
GOAL: Safe, Sustainable & Healthy Community
RECOMMENDATION:
Approve, and authorize the City Manager to sign, the Consulting Service Agreement with Mulholland Consulting, Inc., in a not-to-exceed amount of $61,825, plus a contingency amount of $6,182.50, for a total authorization amount of $68,007.50.
FINANCIAL IMPACT:
The total not-to-exceed amount of the Agreement, with a 10% contingency, is $68,007.50. Project No. FP25508 has been carried over from the FY 24/25 Capital Improvement Program. Sufficient funds are available to fully cover the cost of these professional services.
BACKGROUND:
The Sycamore Canyon Park Pedestrian Bridge, originally constructed in the 1960s, has experienced significant deterioration due to age, weather exposure, and termite damage. As a result, the structure is reaching the end of its useful life and could pose safety concerns in the near future, necessitating its removal.
The Project requires the preparation of engineering Plans, Specifications, and Cost Estimates (PS&E), prepared by a licensed professional engineer. These documents are necessary for the public bidding process. The scope of the Project includes removing the existing bridge, constructing a new pedestrian pathway that will reconnect the lower parking lot to the trailhead, relocating a swing gate, and rerouting or replacing the electrical conduit for a nearby parking lot light fixture. (Attachment 2 – Vicinity Location
Map)
ANALYSIS:
On May 20, 2025, the City issued a Request for Proposals (RFP) for the Sycamore Canyon Park Pedestrian Bridge Removal Project (Project) through the City’s online bidding platform (PlanetBids). Upon closing the RFP, four (4) proposals were received as follows:
# Firm Name Proposal Amount
1 Mulholland Consulting Inc. $61,825.00
2 IDS Group $79,414.00
3 EPTDesign $132,941.40
4 YWR Architects Nonresponsive
Staff evaluated the four proposals based on qualifications, relevant experience, approach to scope, and proposed costs. The proposal submitted by YWR Architects was deemed nonresponsive to the RFP requirements.
Mulholland Consulting Inc. (Mulholland) submitted the most responsive proposal, demonstrating required qualifications and relevant experience while offering the best overall value to the City. Mulholland has done other projects for the City in the past.
LEGAL REVIEW:
The City Attorney has reviewed and approved the Agreement as to form.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 5.5.a Agreement with Mulholland
2. 5.5.b Vicinity Location Map