Mayor Steven C. Bird
Vice Mayor Scott Pederson
Council Member Jim Ernest
Council Member Don Hendershot
Council Member Kevin Johnson
City Treasurer James P. Ward Jr.
600 East A Street
Dixon, CA 95620-3697
(707) 678-7000
Fax: (707) 678-1489
Website: www.cityofdixon.us
E-mail: Cityhall@ci!}'ofdixon.us
......
Jim Lindley, City Manager
Douglas White, City Attorney
Kristin Janisch, Elected City Clerk
REGULAR MEETING OF THE DIXON CITY COUNCIL
APPROVED MINUTES
Date Time Location
Meeting of March 15, 2022 7:00pm Council Chambers
600 East A Street
Dixon California
THIS MEETING WILL BE PHYSICALLY OPEN TO THE PUBLIC. ALL MEMBERS OF THE
PUBLIC MAY ALSO PARTICIPATE IN THE MEETING VIA VIDEO CONFERENCING AT https:l/us02web.zoom.us/j/9886211137?pwd=R2dxZ3RkbU9SQXdiUVI/RkcOQIQwZz09 AND VIA TELECONFERENCE BY CALLING (669) 900-9128, MEETING ID: 988 6211137, PASSCODE: 604754 AND WILL BE GIVEN THE OPPORTUNITY TO PROVIDE PUBLIC COMMENT. TO SPEAK DURING PUBLIC COMMENT VIA VIDEO CONFERENCING CLICK ON "RAISE HAND", VIA TELECONFERENCE PRESS *9.
0. CLOSED SESSION AT 6:00P.M.
0.0 ROLL CALL
Present:
Absent:
Councilmembers Don Hendershot, Kevin Johnson
Vice Mayor Scott Pederson, Mayor Steve Bird
Councilmember Jim Ernest
0.1 PUBLIC COMMENT (CLOSED SESSION AGENDA ITEMS ONLY)
Mayor Bird opened public comment on Closed Session items.
Public comment by Ginger Emerson was received.
Mayor Bird closed public comment on Closed Session items.
0.2 THREAT TO PUBLIC SERVICES OR FACILITIES
Pursuant to Government Code § 54957
Consultation with Douglas L. White, City Attorney
Initiated By: Douglas L. White, City Attorney
Authorized By: Douglas L. White, City Attorney
March 15, 2022 1
0.3 CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION
(Gov. Code section 54956.9)
Joe Chastain, et al. v. City of Dixon, et al., Solano County Superior Court Case No. FCS057827
Item Initiated By: Douglas L. White, City Attorney
Authorized By: Douglas L. White, City Attorney
0.4 CONFERENCE WITH LEGAL COUNSEL- ANTICIPATED LITIGATION (Gov. Code,§ 54956.9(b)): One (1) potential case.
Item Initiated By: Douglas L. White, City Attorney
Authorized By: Douglas L. White, City Attorney
The City Council adjourned into Closed Session at 6:06 p.m.
The City Council reconvened from Closed Session at 6:34p.m.
Mayor Bird stated that direction was provided to staff with no reportable action.
1. CALL TO ORDER
The Regular Meeting of the Dixon City Council was called to order at 7:00 p.m. by Mayor Bird.
2. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Councilmember Hendershot.
3. ROLL CALL
Present: Councilmembers Don Hendershot, Kevin Johnson
Vice Mayor Scott Pederson, Mayor Steve Bird
Absent: Councilmember Jim Ernest
Staff Present: Jim Lindley, City Manager
Douglas L. White, City Attorney (via Zoom)
Lupe Ruiz, Administrative City Clerk
4. CONFLICT OF INTEREST
None.
5. APPROVAL OF AGENDA
Jim Lindley, City Manager, stated that staff requested to move Item 10.3 immediately following Item 5 due to the requirement of holding the hearing at a fixed time.
A motion was made by Vice Mayor Pederson, seconded by Councilmember Johnson, to approve the agenda as presented, moving Item 10.3 immediately after Item 5.
March 15, 2022 2
Roll call was taken as follows:
AYES:
NOES:
ABSTAIN:
ABSENT:
Hendershot, Johnson, Pederson, Bird
None
None
Ernest
6. PRESENTATIONS/PROCLAMATIONS/RECOGNITION
6.1 Recognition of Dixon Fire Department Promotions.
Item Initiated By: Todd McNeal, Fire Chief
Authorized By: Jim Lindley, City Manager
Presented By: Todd McNeal, Fire Chief
Todd McNeal, Fire Chief, recognized the promotion of Engineer Taylor McAbee and Firefighter Martin Vega-Martinez.
Mayor Bird opened public comment on the item. There was no public comment.
7. PUBLIC COMMENT (NON-AGENDA ITEMS)
Pat Nicodemus, Solano Commission for Women and Girls, announced Dixon honoree Kristina Fink.
Kristina Fink shared information about herself.
Michael Ceremello commented on broadcast issues, Item 10.4, remarks made by the Mayor pertaining to the large agenda, speaker time limits, and asked for the meeting to me dedicated to Anna Mantalvanos.
Tiffany Fabiani commented on California Alcohol Beverage Control (ABC) restrictions.
8. ITEMS FROM THE CITY COUNCIL
Councilmember Hendershot attended and provided feedback from the following events: Countywide Homeless and Housing Summit on March 3, 2022, May Fair Committee meeting on March 9, 2022, Dixon Girls Softball Opening March 12, 2022, and Citizen of the Year Event on March 12, 2022; congratulated Ambassador of the Year Patti Sousa, Veteran of the Year Dan Shafer, Business of the Year Almond Tree Mortgage, and Citizen of the Year Barbara Bulkley; commented on school bullying and requested a 2x2 meeting with the school board.
Councilmember Johnson attended and provided feedback from the Chamber of Commerce awards banquet on March 12, 2022; commented on ABC restrictions, the May Fair and their need of parade workers, the loss of Anna Mantalvanos; and thanked Kristina Fink for her help with plant selections.
Vice Mayor Pederson recognized Kristina Fink for her work, stated that March 8, 2022 was Women's Day, attended and provided feedback from the Solano County Economic Development Committee (EDC) meeting on March 10, 2022, asked for March 15, 2022 3
a review of funding for parks and maintenance and for an additional School Resource Officer to be on a future agenda.
Mayor Bird attended various events that included the Solano Transportation Authority (STA) Meeting on March 9, 2022, and Proclamation presentation for the Solano American Red Cross on March 10, 2022; and provided information on the Sacramento Valley National Cemetery Unaccompanied Veterans Ceremony on March 17, 2022.
9. CONSENT CALENDAR
Mayor Bird opened public comment on Consent Calendar items. There was no public comment.
A motion was made by Councilmember Johnson, seconded by Councilmember Vice Mayor Pederson, to approve the Consent Calendar as presented.
Roll call was taken as follows:
AYES:
NOES:
ABSTAIN:
ABSENT:
Hendershot, Johnson, Pederson, Bird
None
None
Ernest
9.1 Approve the Minutes from the February 25, 2022 Special Meeting of the Dixon City Council and March 1, 2022 Regular Meeting of the Dixon City Council.
Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
Prepared By: Lupe Ruiz, Administrative City Clerk
Action: Minutes approved.
9.2 Adopt a Resolution approving the Enumeration of Claims.
Item Initiated By: Kate Zawadzki, Finance Director
Authorized By: Jim Lindley, City Manager
Prepared By: Kate Zawadzki, Finance Director
Action: Resolution 22-044
9.3 Adopt a resolution authorizing the City Manager to execute a Professional Service Agreement with Stockton Fence and Material Co. for the removal, repair, upgrade, and installation of new and existing chain link fencing and gates along the northern property line of the facility, for a not to exceed price of $144,709.
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Action:
Prepared By: Sandy Jones, Chief Wastewater Plant Operator Jordan Santos, Junior Engineer
Resolution 22-045
March 15, 2022 4
9.4 Adopt a Resolution authorizing City staff to execute Task Order 544 with Harris & Associates ("Harris") for inspection services for Homestead Phase 3 Village 11, for a time and expense budget not to exceed $137,280.
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Scott Alman, P.E., Staff Augmentation Consultant Action: Resolution 22-046
9.5 Adopt a resolution authorizing the City Manager to execute Task Order 618 for Harris & Associates ("Harris") to perform final design and bid support services for Phase 1 of the 27-lnch Sewer Rehabilitation Project.
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Deborah Barr, P.E., City Engineer/Director of Utilities Action: Resolution 22-047
9.6 Adopt a Resolution authorizing the City Clerk to advertise for Request for Proposals (RFP) for a qualified consultant to provide Enterprise Resource Planning (ERP) system implementation management services.
Item Initiated By: Kate Zawadzki, Finance Director
Item Authorized By: Jim Lindley, City Manager
Prepared By: Kate Zawadzki, Finance Director
Action: Resolution 22-048
9. 7 Adopt resolution declaring Porta Count fit testing machine as surplus, and authorizing the Fire Chief to dispose of said item.
Item Initiated By: Todd McNeal, Fire Chief
Authorized By: Jim Lindley, City Manager
Prepared By: Andi Horigan, Fire Administrative Manager
Action: Resolution 22-049
9.8 Adopt resolution supporting the Dixon May Fair special event and approving the closing of certain streets for the annual Dixon May Fair parade.
Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
Prepared By: Jim Lindley, City Manager
Action: Resolution 22-050
10. PUBLIC HEARINGS
10.1 Adopt Resolutions:
1. Approving a Negative Declaration of Environmental Impact for the City of Dixon Engineering Standards and Specifications Update; and
2. Directing the City Engineer to prepare a Notice of Determination and directing the City Clerk to post said Notice of Determination to the County Clerk; and
March 15, 2022 5
3. Accept the update of the City of Dixon Engineering Standards and Specifications; and
4. Authorizing the City Engineer to approve minor revisions and/or corrections to the City of Dixon Engineering Standards and Specifications due to industry standard updates.
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Jordan Santos, Junior Engineer
Presented By: Deborah Barr, P.E., City Engineer/Director of Utilities Deborah Barr, P.E., City Engineer/Director of Utilities, provided a presentation on the item and answered questions from the Council.
Mayor Bird opened public comment on the item. There was no public comment.
A motion was made by Vice Mayor Pederson, seconded by Councilmember Hendershot, to approve the item as presented.
Roll call was taken as follows:
AYES:
NOES:
ABSTAIN:
ABSENT:
Hendershot, Johnson, Pederson, Bird
None
None
Ernest
Action: Resolution 22-051, 22-052
10.2 Approve a Resolution adopting a CEQA Vehicle Miles Travelled (VMT) policy in compliance with SB 7 43 and updates to the local Transportation Impact Analysis (TIA) requirements.
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: William Garcia, P.E., Staff Augmentation Consultant Presented By: Erin Vaca, T.E., Consultant OKS Associates Erin Vaca, OKS Associates, presented the item and answered questions from the Council.
Mayor Bird opened public comment on the item.
Public comment by Michael Ceremello, lan Arnold, and an unknown speaker was received.
Mayor Bird closed public comment on the item.
Deborah Barr, P.E., City Engineer/Director of Utilities, provided information on the item.
March 15, 2022 6
A motion was made by Councilmember Johnson, seconded by Vice Mayor Pederson, to approve the item as presented.
Roll call was taken as follows:
AYES:
NOES:
ABSTAIN:
ABSENT:
Hendershot, Johnson, Pederson, Bird
None
None
Ernest
Action: Resolution 22-053
ITEM HEARD OUT OF ORDER
10.3 Hold a public hearing to receive public input on redrawing City Council district boundaries in response to data received from the 2020 census; and (2) Waive reading, read by title only, and introduce for first reading an Ordinance of the City Council of the City of Dixon adopting City Council district boundaries in accordance with California Elections Code section 21601 et seq. and Dixon Municipal Code section 2.12.020, subdivision (c).
Item Initiated By: Douglas L. White, City Attorney
Authorized By: Jim Lindley, City Manager
Prepared By: Douglas L. White, City Attorney
Presented By: Doug Yoakam, National Demographics Corporation (NDC) Doug Yoakam, National Demographics Corporation, provided a presentation on the item and answered questions from the Council.
Jim Lindley, City Manager, provided information on the item.
Mayor Bird opened public comment on the item.
Public comment by lan Arnold, Michael Ceremello, Angelica Salceda, and Tiffany Fabiani was received.
Mayor Bird closed public comment on the item.
Douglas L. White, City Attorney, provided information on the item.
A motion was made by Mayor Bird, seconded by Councilmember Hendershot, to select Map 101, subject to change.
AYES:
NOES:
ABSTAIN:
ABSENT:
Hendershot, Johnson, Pederson, Bird
None
None
Ernest
Action: Direction provided to staff.
March 15, 2022 7
1 0.4 Adopt two Resolutions and one Ordinance in the following order:
1. Adopt a Resolution adopting the Initial Study/Mitigated Negative Declaration and approving the Mitigation Monitoring Reporting Program;
2. Pass an Ordinance for the Rezone (RZ 20-01) to Planned Multiple Residential- Planned Development and Service Commercial (CS), with a Planned Development (PD 20-01 ); and
3. Adopt a Resolution conditionally approving a Tentative Map (TM 20-01) for the creation of 1 00 lots, and Design Review (DR 20-1 0) for model homes and fuel station.
Item Initiated By: Ratti Boloyan, Community Development Director Authorized By: Jim Lindley, City Manager
Prepared By: Ratti Boloyan, Community Development Director Scott Greeley, Associate Planner
Presented By: Scott Greeley, Associate Planner
Ratti Boloyan, Community Development Director, provided a presentation on the item and answered questions from the Council.
Ratti Boloyan, Community Development Director, noted that written correspondence was received from Jose Gutierrez.
Mayor Bird opened public comment on the item.
Public comment by Rob White on behalf of Lewis Land Developers, LLC, Mark Salma from Robinson Oil, Herb Cross, Michael Ceremello, lan Arnold, Tiffany Fabiani, and nine unknown speakers was received.
Mayor Bird closed public comment on the item.
Jim Lindley, City Manager, provided information on the item.
Douglas L. White, City Attorney, provided clarification on the item.
A motion was made by Councilmember Johnson, seconded by Vice Mayor Pederson, to approve Item 1 0.4(1 ).
Roll call was taken as follows:
AYES:
NOES:
ABSTAIN:
ABSENT:
Hendershot, Johnson, Pederson, Bird
None
None
Ernest
Action: Resolution 22-054
A motion was made by Councilmember Johnson, seconded by Councilmember Hendershot, to approve Item 1 0.4(2).
March 15, 2022 8
Roll call was taken as follows:
AYES:
NOES:
ABSTAIN:
ABSENT:
Hendershot, Johnson, Pederson, Bird
None
None
Ernest
Action: Approval of first reading.
Rob White, on behalf of Lewis Land Developers, LLC, provided additional information on the item.
A motion was made by Councilmember Johnson, seconded by Vice Mayor Pederson, to approve Item 1 0.4(3) with the following amendments:
• Delete Condition of Approval Number 6
• Incorporate the changes identified in the memo provided from Engineering with modifications to Engineering conditions of approval • Add a new condition to change the split rail fencing around the park/detention basin to a four-foot fence with the purpose of promoting safety around the park/detention basin. The fence is not to be solid and doesn't have to be metal, but should be durable material • Add a horizontal gateway sign to the northeast corner of the property, that is similar in nature to the Parklane sign at the southern entry to the City, that incorporates the City logo, City of Dixon, and some sort of artwork paying homage to Dixon, with a total cost of said sign not to exceed $30,000.
Roll call was taken as follows:
AYES:
NOES:
ABSTAIN:
ABSENT:
Hendershot, Johnson, Pederson, Bird
None
None
Ernest
Action: Resolution 22-055
11. UNFINISHED BUSINESS
12. NEW BUSINESS
12.1 Housing Element Update (2023-2031) - Housing Element Update (2023- 2031) -An introduction and overview on the upcoming 6th Housing cycle (2023-2031) Housing Element update process for the City of Dixon, including state law changes that affect housing element updates, the Regional Housing Needs Allocation (RHNA) process, the Solano County collaborative, required components of the Housing Element and the upcoming work plan and steps for the update process.
Item Initiated By: Raffi Boloyan, Community Development Director Authorized By: Jim Lindley, City Manager
Prepared By: Raffi Boloyan, Community Development Director March 15, 2022 9
Action:
Jennifer Gastelum, Placeworks
Presented By: Jennifer Gastelum, Placeworks
Jennifer Gastelum, Placeworks, provided a presentation on the item and answered questions from the Council.
Mayor Bird opened public comment on the item.
Public comment by Michael Ceremello was received.
Mayor Bird closed public comment on the item.
Informational item.
Jim Lindley, City Manager, made the suggestion of continuing Items 12.4-12.7 to the following City Council meeting.
A motion was made by Vice Mayor Pederson, seconded by Mayor Bird. to continue Items 12.4-12.7 to the following City Council meeting.
Roll call was taken as follows:
AYES:
NOES:
ABSTAIN:
ABSENT:
Hendershot, Johnson, Pederson, Bird
None
None
Ernest
12.2 Authorize the American Rescue Plan Act (ARPA) funding spending plan, approve the budget adjustment and provide direction on remaining funding.
Item Initiated By: Kate Zawadzki, Finance Director
Authorized By: Jim Lindley, City Manager
Prepared By: Kate Zawadzki, Finance Director
Presented By: Kate Zawadzki, Finance Director
Kate Zawadzki, Finance Director, provided a presentation on the item and answered questions from the Council.
Jim Lindley, City Manager, provided information on the item.
Mayor Bird opened public comment on the item.
Public comment by Michael Ceremello and Julian Cuevas was received.
Mayor Bird closed public comment on the item.
A motion was made by Vice Mayor Pederson, seconded by Council member Hendershot, to approve the item as presented.
March 15, 2022 10
Roll call was taken as follows:
AYES:
NOES:
ABSTAIN:
ABSENT:
Hendershot, Pederson, Bird
Johnson
None
Ernest
Action: Resolution 22-056
12.3 Adopt a resolution authorizing:
1. The City Manager to execute a professional service agreement (PSA) with MFDB Architects, Inc. for the design of Fire Station 82.
2. A corresponding budget amendments with a net fiscal impact of $458,353.00.
Item Initiated By: Todd McNeal, Fire Chief
Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Todd McNeal, Fire Chief
Presented By: Todd McNeal, Fire Chief
Todd McNeal, Fire Chief, presented the item and answered questions from the Council.
Mayor Bird opened public comment on the item.
Public comment by Tiffany Fabiani was received.
A motion was made by Vice Mayor Pederson, seconded by Councilmember Hendershot, to approve the item as presented.
Roll call was taken as follows:
AYES:
NOES:
ABSTAIN:
ABSENT:
Hendershot, Johnson, Pederson, Bird
None
None
Ernest
Action: Resolution 22-057
ITEM CONTINUED TO THE REGULAR MEETING OF THE DIXON CITY COUNCIL ON APRIL 5, 2022.
12.4 Adopt a resolution:
1. Accepting the Pardi Market Plaza Phase 1 Project #2016-05 as complete, with listed exceptions, and authorizing the City Clerk to file a Notice of Completion.
2. Terminating the Construction Agreement with Abide Builders, Inc.
3. Authorizing the transfer of the $52,251.69 held in the retention account back to the project account.
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
March 15, 2022 11
Prepared By: Nubia Goldstein, Deputy City Attorney
Andrew MacDonald, P.E., Consultant Project Manager
Presented By: Douglas L. White, City Attorney
Deborah Barr, P.E., City Engineer/Director of Utilities
ITEM CONTINUED TO THE REGULAR MEETING OF THE DIXON CITY COUNCIL ON APRIL 5, 2022.
12.5 Receive a presentation on the City's draft My Civic App and provide input.
Item Initiated By: Kate Zawadzki, Finance Director
Madeline Henry, Public Information Officer
Authorized By: Jim Lindley, City Manager
Prepared By: Kate Zawadzki, Finance Director
Madeline Henry, Public Information Officer
Presented By: Kate Zawadzki, Finance Director
Madeline Henry, Public Information Officer
ITEM CONTINUED TO THE REGULAR MEETING OF THE DIXON CITY COUNCIL ON APRIL 5, 2022.
12.6 Adopt a resolution adopting the updated Solano County Multi-Jurisdiction Hazard Mitigation Plan (Solano MJHMP) Volume 1 and its Annex, as approved by the Federal Emergency Management Agency (FEMA) and the California Office of Emergency Services (Cal OES), as the official mitigation plan for the City of Dixon.
Item Initiated By: Todd McNeal, Fire Chief
Authorized By: Jim Lindley, City Manager
Prepared By: Andi Horigan, Fire Administrative Manager
Presented By: Todd McNeal, Fire Chief
ITEM CONTINUED TO THE REGULAR MEETING OF THE DIXON CITY COUNCIL ON APRIL 5, 2022.
12.7 Approve a Resolution to form a subcommittee to name the Pardi Market Plaza stage and select artwork for the stage ("Resolution").
Item Initiated By: Douglas L. White, City Attorney
Authorized By: Jim Lindley, City Manager
Prepared By: Douglas L. White, City Attorney
Presented By: Douglas L. White, City Attorney
13. PUBLIC COMMENT (NON-AGENDA ITEMS)
Tiffany Fabiani commented on public noticing.
14. ITEMS FROM THE CITY COUNCIL
Vice Mayor Pederson requested that the Public Information Officer put out information pertaining to Regional Housing Needs Allocation (RHNA) numbers.
Councilmember Hendershot commented on the order of agenda items.
Councilmember Johnson commented on Zoom issues.
15. ITEMS FROM THE CITY ATTORNEY
Douglas L. White, City Attorney, stated that he had no issues with Zoom.
March 15, 2022 12
16. ITEMS FROM THE CITY MANAGER
Jim Lindley, City Manager, commented on Zoom and other technical challenges, recognized the Public Information Officer for her work, and thanked the Council and staff for their work.
17. INFORMATIONAL ITEMS- Upcoming Meetings (30-day Calendar) 03/22/2022 7:00p.m. Parks & Recreation Commission
04/05/2022 7:00 p.m. City Council
04/12/2022 7:00p.m. Planning Commission
04/13/2022 5:30p.m. Vacaville Dixon Greenbelt Authority 04/19/2022 7:00p.m. City Council
04/20/2022 7:00p.m. Transportation Advisory Commission
18. ADJOURNMENT
The Regular Meeting of the Dixon City Council adjourned at 11 :17 p.m.
March 15, 2022
~
~Bird C2~ Mayor of the City of Dixon
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