AGENDA
REGULAR MEETING OF THE
DIXON CITY COUNCIL
May 3, 2022
CITY OF DIXON
600 EAST A STREET
COUNCIL CHAMBERS
7:00
P.M.
NOTICE TO PUBLIC
GENERAL NOTES
The City of Dixon is committed to providing full access to these proceedings. Individuals with special needs may call 678-7000 (voice) or 678-1489 (TTY). The Council Chamber is accessible to individuals in wheelchairs and special hearing assistance devices are provided upon request.
The City does not produce a verbatim transcription of its proceedings. Anyone who desires a verbatim record of this meeting should call the City Clerk/Recording Secretary in advance of the meeting to discuss acceptable methods of and arrangements for transcription. Such arrangements will be at the sole expense of the individual requesting the record. All meetings are audio and video recorded. DVD copies are available at the Dixon Public Library and at City Hall following the meeting.
City Council and Commission agenda packets, including all public documents relating to the open meeting and provided to the City Council/Commission, are available for review or copying at City Hall, 600 East A Street, Dixon.
A copy is also located at the entrance to the Council Chamber during the meeting and available for review at the Dixon Public Library, 230 North First Street, Dixon.
Regular City Council and Commission meetings are broadcast live on Cable Television Channel 20 - Government Channel. The meetings can also be viewed live through the City's website at www.cityofdixonca.gov
and selecting "View City Meetings and Agendas".
SPEAKER/COMMENT CARDS
At each meeting, the public has the opportunity to address the City Council/Commission on items appearing on the agenda and items not appearing on the agenda, but within the purview of the City Council/Commission.
Persons wishing to address the City Council/Commission (whether on an item listed on the agenda or on a matter not listed on the agenda) are requested to fill out a green "Speaker Card", but are not required to do so.
Persons wishing to comment on an item but not wishing to speak before the City Council/Commission, may complete a yellow "Comment Card". Both cards are on the table inside the Council Chamber entrance doors. The Mayor/Chair will read Comment Cards for the record.
PLEASE SUBMIT COMPLETED CARDS TO THE CITY CLERK/RECORDING SECRETARY BEFORE THE ITEM IS CALLED, PREFERABLY BEFORE THE MEETING BEGINS.
AUDIENCE/PUBLIC COMMENT PERIOD
(Items not on the Agenda)
The City Council/Commission sets time aside for Audience/Public Comment items not on the agenda but pertaining to the City of Dixon or any other body comprised of or including City Councilmembers or Commissioners. City Council Procedural Guidelines limit speaker comments to three (3) minutes. The Mayor/Chair may poll the City Council/Commission or extend the time
as necessary.
Please note that State law prohibits the City Council/Commission from either discussion or taking action at this meeting on any matter(s) not listed on the agenda even when raised during the Audience/Public Comment period.
Persons wishing to address the City Council/Commission are requested to fill out and present a green "Speaker Card" to the City Clerk/Recording Secretary, but are not required to do so.
PUBLIC HEARINGS
Persons who wish to speak on Public Hearing items listed on the agenda will be heard when the public hearing is opened, except for public hearing items previously heard and closed to public comment. City Council Procedural Guidelines limit each speaker to three (3) minutes. The Mayor/Chair may poll the City Council/Commission or may extend the time as necessary.
After the public has commented, the item is closed to further public comment and brought to the Council/Agency/Commission level for discussion and action. Further comment from the audience will not be received unless requested by the Council/Agency/Commission. No public hearing will commence after 10:00 p.m. unless approved by the majority of the City Council/Commission.
City Council and City Treasurer Telephone Number:
Mayor Steven Bird
Vice Mayor Scott Pederson
Councilmember Jim Ernest
Councilmember Don Hendershot
Councilmember Kevin Johnson
City Treasurer James P. Ward Jr.
Elected City Clerk Kristin M. Janisch
Website:
www.cityofdixonca.gov
(707) 678-7000
Voice Mailbox 1201
Voice Mailbox 1203
Voice Mailbox 1205
Voice Mailbox 1206
Voice Mailbox 1207
Voice Mailbox 1208
Voice Mailbox 1202
E-mail:
[email protected]
AGENDA
REGULAR MEETING OF THE
DIXON CITY COUNCIL
May 3, 2022
CITY OF DIXON
600 EAST A STREET
COUNCIL CHAMBERS
07:00
P.M.
THIS MEETING WILL BE PHYSICALLY OPEN TO THE PUBLIC. ALL MEMBERS OF THE PUBLIC MAY ALSO PARTICIPATE IN THE MEETING VIA VIDEO CONFERENCING AT https://us02web.zoom.us/j/9886211137?pwd=R2dxZ3RkbU9SQXdlUVllRkc0QlQwZz09 AND VIA TELECONFERENCE BY CALLING (669) 900-9128, MEETING ID: 988 621 1137, PASSCODE: 604754 AND WILL BE GIVEN THE OPPORTUNITY TO PROVIDE PUBLIC COMMENT. TO SPEAK DURING PUBLIC COMMENT VIA VIDEO CONFERENCING CLICK ON "RAISE HAND", VIA TELECONFERENCE PRESS *9.
0. Closed Session at 6:00 p.m.
0.0 ROLL CALL
0.1 PUBLIC COMMENT (CLOSED SESSION AGENDA ITEMS ONLY)
0.2 THREAT TO PUBLIC SERVICES OR FACILITIES
Pursuant to Government Code § 54957
Consultation with Douglas L. White, City Attorney
Initiated By: Douglas L. White, City Attorney
Authorized By: Douglas L. White, City Attorney
0.3 CONFERENCE WITH LABOR NEGOTIATORS:
Pursuant to Government Code § 54957.6
City Negotiators: Jim Lindley, Kate Zawadzki,
Rachel Ancheta, Douglas L. White
Employee Organizations: Dixon Professional Firefighters Association Dixon Police Officers Association
Public Employees Union, Local One
Non-Represented Management Unit
Non-Represented Non-Management Unit
Dixon Mid-Manager’s and Supervisor’s Association
Dixon Public Safety Mid-Manager’s Association
Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
0.4 CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Pursuant to Government Code § 54956.9(d)(2)
Potential Cases: One (1)
Item Initiated By: Douglas L. White, City Attorney
Authorized By: Douglas L. White, City Attorney
0.5 CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION (Gov. Code section 54956.9)
Ceremello v. City of Dixon, Solano County Superior Court Case No. FCS056058
Item Initiated By: Douglas L. White, City Attorney
Authorized By: Douglas L. White, City Attorney
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. CONFLICT OF INTEREST
5. APPROVAL OF AGENDA
6. PRESENTATIONS/PROCLAMATIONS/RECOGNITION
6.1 Presentation of Dixon Fire Department Annual Report.
Item Initiated By: Todd McNeal, Fire Chief
Authorized By: Jim Lindley, City Manager
Presented By: Todd McNeal, Fire Chief
ITEM CONTINUED FROM THE REGULAR MEETING OF THE DIXON CITY COUNCIL ON APRIL 19, 2022.
6.1 6.2
Presentation of Dixon Fire Department promotions and awards.
Item Initiated By: Todd McNeal, Fire Chief
Authorized By: Jim Lindley, City Manager
Presented By: Todd McNeal, Fire Chief
6.2 7.
PUBLIC COMMENT (NON-AGENDA ITEMS)
8. ITEMS FROM THE CITY COUNCIL
9. CONSENT CALENDAR
(All matters listed under the Consent Calendar are considered by the Council/Agency to be routine and will be acted upon in a single motion. There will not be separate discussions of these items unless a request is made prior to the time the Council/Agency considers the motion to adopt.)
9.1 Approve the Minutes from the April 19, 2022 Regular Meeting of the Dixon City Council.
Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
Prepared By: Lupe Ruiz, Administrative City Clerk
9.1 9.2
Adopt a Resolution approving the Enumeration of Claims.
Item Initiated By: Kate Zawadzki, Finance Director
Authorized By: Jim Lindley, City Manager
Prepared By: Kate Zawadzki, Finance Director
9.2 9.3
Adopt a resolution authorizing the City Manager to execute a Contract Amendment to the Construction Contract with Maggiora & Ghilotti to complete additional work related to the Police Department Training Facility in the amount of $27,204 and to authorize a FY 21/22 budget amendment.
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Jordan Santos, Junior Engineer
9.3 9.4
Adopt a resolution authorizing:
1. City staff to execute Task Order 203 with Harris & Associates ("Harris") for plan review services for the Lincoln Square project, for a time and material expense budget, not to exceed $48,100; and
2. A corresponding budget amendment with no net fiscal impact. Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Scott Alman, P.E., Staff Augmentation Consultant
9.4 9.5
Adopt a resolution authorizing the City Manager to execute Amendment 28.1 to the City’s Professional Services Agreement (PSA) 16-005 with West Yost Associates (“West Yost”) in an amount not to exceed $10,450 to prepare the 2022 Annual Water Supply and Demand Assessment as required by the State of California, Water Code 10632.1. West Yost will complete and submit the report to the State in collaboration with City Water Operations personnel by the required submittal date of July 1, 2022.
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Josh Hudson, Water Operations Supervisor
9.5 9.6
Adopt a resolution authorizing City staff to execute Task Order 619 with Harris & Associates (“Harris”) to prepare a preliminary design report and alternatives analysis for the North Lincoln Sewer Lift Station Improvements project, for a time and material expense budget, not to exceed $41,600.
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Scott Alman, P.E., Staff Augmentation Consultant
9.6 9.7
Adopt a resolution authorizing:
1. City staff to execute Task Order Amendment 537.1 with Harris & Associates (“Harris”) for continued plan review services for Homestead Phase 3 Backbone Infrastructure, for a time and material expense budget, not to exceed $15,000; and
2. A corresponding budget amendment with no net fiscal impact. Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Scott Alman, P.E., Staff Augmentation Consultant
9.7 9.8
Adopt a Resolution authorizing the City Manager to execute a contract with Avero, LLC dba Avero Advisors to provide Enterprise Resource Planning (ERP) system implementation management services.
Item Initiated By: Kate Zawadzki, Finance Director
Authorized By: Jim Lindley, City Manager
Prepared By: Kate Zawadzki, Finance Director
9.8 9.9
By minute action, set the July 19, 2022 City Council meeting as the time and place for a public hearing regarding past due City of Dixon sewer service accounts.
Item Initiated By: Kate Zawadzki, Finance Director
Authorized By: Jim Lindley, City Manager
Prepared By: Kate Zawadzki, Finance Director
9.9 10.
PUBLIC HEARINGS
10.1 Approve first reading and introduction, reading by title only, waiving further reading, of an ordinance of the City of Dixon amending subsection B of section 2.09.020, Removal of the City Manager, of Chapter 2.09, City Officials, of Title 2, Administration, and adding Section 2.09.110, Removal of the City Attorney, to Chapter 2.09, City Officials, of Title 2, Administration, of the Dixon Municipal Code to establish the process for termination of employment or removal from holding an appointed office of City officials appointed by the City Council.
Initiated By: Douglas L. White, City Attorney
Authorized By: Jim Lindley, City Manager
Prepared By: Douglas L. White, City Attorney
Presented By: Douglas L. White, City Attorney
ITEM CONTINUED FROM THE REGULAR MEETING OF THE DIXON CITY COUNCIL ON APRIL 19, 2022.
10.1 10.2
Consider holding a first reading of the Military Equipment Policy governing the use of military equipment (as defined by the state), as required by Government Code Section 7070 et. seq and set a second reading.
Item Initiated By: Robert Thompson, Chief of Police
Authorized By: Jim Lindley, City Manager
Prepared By: Robert Thompson, Chief of Police
Presented By: Robert Thompson, Chief of Police
10.2 11.
UNFINISHED BUSINESS
12. NEW BUSINESS
12.1 By Minute Action, approve the process to amend the governance structure of CAP Solano.
Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
Prepared By: Jim Lindley, City Manager
Presented By: Jim Lindley, City Manager
ITEM CONTINUED FROM THE REGULAR MEETING OF THE DIXON CITY COUNCIL ON APRIL 19, 2022.
12.1 12.2
Receive an update of the third Fiscal Year (FY) 2021-22 budget projections and financial results and approve the recommended budget adjustments.
Item Initiated By: Kate Zawadzki, Finance Director
Authorized By: Jim Lindley, City Manager
Prepared By: Kate Zawadzki, Finance Director
Presented By: Kate Zawadzki, Finance Director
ITEM CONTINUED FROM THE REGULAR MEETING OF THE DIXON CITY COUNCIL ON APRIL 19, 2022.
12.2 12.3
City Treasurer Quarterly Update.
Item Initiated By: City Council
Authorized By: Jim Lindley, City Manager
Presented By: City Treasurer James Ward
12.3 12.4
Receive direction from the City Council regarding past due business licenses.
Item Initiated By: Kate Zawadzki, Finance Director
Authorized By: Jim Lindley, City Manager
Prepared By: Kate Zawadzki, Finance Director
Presented By: Kate Zawadzki, Finance Director
12.4 12.5
Adopt a resolution authorizing the City manager to execute a professional services agreement with Axon Enterprises, Inc. to provide unmanned aerial vehicles and pilot training to the Dixon Police Department.
Item Initiated By: Robert Thompson, Chief of Police
Authorized By: Jim Lindley, City Manager
Prepared By: Robert Thompson, Chief of Police
Presented By: Robert Thompson, Chief of Police
12.5 12.6
Matters regarding the Dixon Landscaping and Lighting Maintenance District (LLMD):
1. Discuss options for future Landscape Maintenance; and
2. Adopt a Resolution authorizing the City Manager to execute an agreement with Bermudez Landscaping for one-time clean-up landscaping maintenance services within the LLMD, and authorizing a corresponding FY 21/22 budget amendment. Item Initiated By: Louren Kotow, Public Works Director Authorized By: Jim Lindley, City Manager
Prepared By: Louren Kotow, Public Works Director
Presented By: Louren Kotow, Public Works Director
12.6 12.7
Direct staff to provide additional Abandoned Auto enforcement to mitigate the existing safety concerns on Business Park Drive through minute action.
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Lynne Filson, P.E., Consulting Traffic Engineer Presented By: Deborah Barr, P.E., City Engineer/Director of Utilities
12.7 12.8
By Minute Action, request City Council approval of the Mayor’s recommended appointment to the Transportation Advisory Commission.
Item Initiated By: Mayor Steve Bird
Authorized By: Jim Lindley, City Manager
Prepared By: Lupe Ruiz, Administrative City Clerk
Presented By: Mayor Steve Bird
12.8 12.9
Adopt a Resolution approving Employment Agreement for Dixon Police Chief Robert Thompson.
Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
Prepared By: Douglas L. White, City Attorney
Presented By: Jim Lindley, City Manager
12.9 12.10
Adopt a Resolution approving Employment Agreement for Finance Director Kate Zawadzki.
Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
Prepared By: Douglas L. White, City Attorney
Presented By: Jim Lindley, City Manager
12.10 12.11
Adopt a Resolution approving Employment Agreement for Community Development Director Raffi Boloyan.
Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
Prepared By: Douglas L. White, City Attorney
Presented By: Jim Lindley, City Manager
12.11 12.12
Adopt a Resolution approving the First Amendment to Employment Agreement for Human Resources Director Rachel Ancheta.
Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
Prepared By: Douglas L. White, City Attorney
Presented By: Jim Lindley, City Manager
12.12 13.
PUBLIC COMMENT (NON-AGENDA ITEMS)
14. ITEMS FROM THE CITY COUNCIL
15. ITEMS FROM THE CITY ATTORNEY
16. ITEMS FROM THE CITY MANAGER
17. INFORMATIONAL ITEMS - Upcoming Meetings (30-day Calendar) Informational Items
18. ADJOURNMENT
Adjourn to the Special Meeting of the Dixon City Council on May 9, 2022.