Mayor Steven C. Bird 600 East A Street
Vice Mayor Scott Pederson Dixon, CA 95620-3697
Council Member Jim Ernest (707) 678-7000
Council Member Don Hendershot Fax: (707) 678-1489
Council Member Kevin Johnson Website: www.cityofdixon.us City Treasurer James P. Ward Jr. E-mail: [email protected] ****
Jim Lindley, City Manager LIFOR
Douglas White, City Attorney
Kristin Janisch, Elected City Clerk
REGULAR MEETING OF THE DIXON CITY COUNCIL
APPROVED MINUTES
Date Time Location
Meeting of June 21, 2022 7:00 pm Council Chambers
600 East A Street
Dixon, California
THIS MEETING WILL BE PHYSICALLY OPEN TO THE PUBLIC. ALL MEMBERS OF THE
PUBLIC MAY ALSO PARTICIPATE IN THE MEETING VIA VIDEO CONFERENCING AT https://us02web.zoom.us/j/9886211137?pwd=R2dxZ3RkbU9SQXdIUVIIRkc0Q/QwZz09 AND VIA TELECONFERENCE BY CALLING (669) 900-9128, MEETING ID: 988 621 1137, PASSCODE: 604754 AND WILL BE GIVEN THE OPPORTUNITY TO PROVIDE PUBLIC COMMENT. TO SPEAK DURING PUBLIC COMMENT VIA VIDEO CONFERENCING CLICK ON "RAISE HAND", VIA TELECONFERENCE PRESS *9.
0. CLOSED SESSION AT 6:30 P.M.
0.0 ROLL CALL
Present: Councilmembers Jim Ernest, Don Hendershot, Kevin Johnson Vice Mayor Scott Pederson, Mayor Steve Bird
Absent: None.
0.1 PUBLIC COMMENT (CLOSED SESSION AGENDA ITEMS ONLY)
Mayor Bird opened public comment on closed session items. There was no public comment.
0.2 THREAT TO PUBLIC SERVICES OR FACILITIES
Pursuant to Government Code 8 54957
Consultation with Douglas L. White, City Attorney
Initiated By: Douglas L. White, City Attorney
Authorized By: Douglas L. White, City Attorney
0.3 CONFERENCE WITH LABOR NEGOTIATORS:
Pursuant to Government Code § 54957.6
City Negotiators: Jim Lindley, Kate Zawadzki,
Rachel Ancheta, Douglas L. White
Employee Organizations: Dixon Professional Firefighters Association Dixon Police Officers Association
Public Employees Union, Local One
June 21, 2022 1
Non-Represented Management Unit
Non-Represented Non-Management Unit
Dixon Mid-Manager's and Supervisor's
Association
Dixon Public Safety Mid-Manager's Association
Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
The City Council adjourned into Closed Session at 6:31 p.m.
The City Council reconvened from Closed Session at 6:59 p.m.
Mayor Bird stated no reportable action was taken.
CALL TO ORDER
The Regular Meeting of the Dixon City Council was called to order at 7:01 p.m. by Mayor Bird.
2. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Councilmember Ernest.
3. Free CALL Councilmembers Jim Ernest, Don Hendershot, Kevin Johnson Vice Mayor Scott Pederson, Mayor Steve Bird
Absent: None.
Staff Present: Raffi Boloyan, Acting City Manager
Erin Dervin, Of Counsel
Lupe Ruiz, Administrative City Clerk
CONFLICT OF INTEREST
APPROVAL OF AGENDA
A motion was made by Vice Mayor Pederson, seconded by Councilmember Ernest, to approve the agenda as presented.
Roll call was taken as follows:
AYES: Ernest, Hendershot, Johnson, Pederson, Bird
NOES: None
ABSTAIN: None
ABSENT: None
PRESENTATIONS/PROCLAMATIONS/RECOGNITION
Proclamation designating July as Parks & Recreation month.
Item Initiated By: Louren Kotow, Public Works Director
Authorized By: Raffi Boloyan, Acting City Manager
Presented By: Louren Kotow, Public Works Director
June 21, 2022 2
Louren Kotow, Public Works Director, presented the proclamation.
Mayor Bird opened public comment on the item.
Public comment by Michael Ceremello was received.
PUBLIC COMMENT (NON-AGENDA ITEMS)
Mayor Bird opened public comment on non-agenda items. There was no public comment.
8. ITEMS FROM THE CITY COUNCIL
Councilmember Ernest encouraged everyone to attend the 4th of July celebration at Hall Park.
Councilmember Johnson commented on Homestead Park, and participated and provided feedback from the ABAG Assembly meeting on June 17, 2022.
Councilmember Hendershot provided a Historical Plaque Committee update.
Mayor Bird attended the following meetings: Solano Transportation Authority, Groundwater Sustainability, Solano County Water Agency, and 2x2 for homeless; and conducted interviews for commission vacancies.
9. CONSENT CALENDAR
Mayor Bird opened public comment on consent calendar items.
Public comment by Michael Ceremello was received.
Mayor Bird closed public comment on the item.
A motion was made by Councilmember Johnson, seconded by Vice Mayor Pederson, to approve the consent calendar as presented.
Roll call was taken as follows:
AYES: Ernest, Hendershot, Johnson, Pederson, Bird
NOES: None
ABSTAIN: None
ABSENT: None
9.1 Approve the Minutes from the June 7, 2022 Regular Meeting of the Dixon City Council.
Item Initiated By: Jim Lindley, City Manager
Authorized By: Raffi Boloyan, Acting City Manager
Prepared By: Lupe Ruiz, Administrative City Clerk
Action: Minutes approved.
June 21, 2022 3
9.2 Adopt a Resolution approving the Enumeration of Claims.
Item Initiated By: Kate Zawadzki, Finance Director
Authorized By: Raffi Boloyan, Acting City Manager
Prepared By: Kate Zawadzki, Finance Director
Action: Resolution 22-130
9.3 Adopt a resolution authorizing the City Manager to execute Amendment 2 extending the term of the City's Professional Services Agreement (PSA) 19- 051 with Holt of California, Inc. ("Holt") to June 30, 2023.
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Raffi Boloyan, Acting City Manager
Prepared By: Josh Hudson, Water Operations Supervisor
Action: Resolution 22-131
9.4 2022 Pavement Preservation Award
Adopt a Resolution:
1. Awarding the 2022 Pavement Preservation Project - ("Project") to VSS International, Inc., the lowest responsive and responsible bidder, authorizing City staff to execute a construction agreement with VSS International Inc. for $447,572 for construction of the Project, and establishing a Construction Contingency of $44,757 (10% of the construction agreement amount); and
2. Authorizing City Staff to execute Task Order Amendment No. 612.1 for Harris & Associates ("Harris") to provide construction management, and inspection services for an amount not to exceed $60,640- and the included budget transfer request.
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Raffi Boloyan, Acting City Manager
Prepared By: William Garcia, P.E., Staff Augmentation Consultant Action: Resolution 22-132, 22-133
9.5 Homestead Phase 2B Village 9 Subdivision Improvement Agreement and Final Map
Adopt Resolutions:
1. Authorizing the execution of a Subdivision Improvement Agreement, approving the subdivision Final Map, amending the Fiscal Year 2021/22 budget to include associated revenues and authorizing the City Clerk to record said items, as required, for the Homestead Phase 2B Village 9 Subdivision; and
2. Finding the installation of stop signs associated with the Homestead Phase 2B Village 9 Subdivision to be Class 1 Categorically Exempt per Section 15301 of the California Environmental Quality Act (CEQA) and authorizing the installation of stop sign traffic controls.
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Raffi Boloyan, Acting City Manager
Prepared By: Ronaldo Longoria, PE, Staff Augmentation Consultant Scott Alman, P.E., City Engineer/Director of Utilities
June 21, 2022 4
Action: Resolution 22-134, T-22-135
9.6 Homestead Phase 2B Village 10 Subdivision Improvement Agreement and Final Map
Adopt Resolutions:
1. Authorizing the execution of a Subdivision Improvement Agreement, approving the subdivision Final Map, amending the Fiscal Year 2021/22 budget to include associated revenues and authorizing the City Clerk to record said items, as required, for the Homestead Phase 2B Village 10 Subdivision; and
2. Finding the installation of stop signs associated with the Homestead Phase 2B Village 10 Subdivision to be Class 1 Categorically Exempt per Section 15301 of the California Environmental Quality Act (CEQA) and authorizing the installation of stop sign traffic controls.
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Raffi Boloyan, Acting City Manager
Prepared By: Ronaldo Longoria, PE, Staff Augmentation Consultant Scott Alman, P.E., City Engineer/Director of Utilities
Action: Resolution 22-136, T-22-137
9.7 West Yost: Amendment 30- Contract Extension & Amendment 31-Milk Farm (Storm Drain Support)
Adopt a resolution authorizing the City Manager to execute:
1. Amendment No. 30 extending the term of the City's Professional Services Agreement (PSA) No. 16-005 with West Yost Associates ("West Yost") to June 30, 2025.
2. Amendment No. 31 expanding scope of West Yost Associates ("West Yost") services to complete preliminary storm drain research and data processing for the CA Group Milk Farm development. A time and materials cost not to exceed $48,300.
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Raffi Boloyan, Acting City Manager
Prepared By: Josh Hudson, Water Operations Supervisor
Action: Resolution 22-138, 22-139
9.8 Pardi Market Project Acceptance, Harris Task Order, Helix Environmental Planning Contract Augment
Adopt resolutions:
1. Accepting the Pardi Market Plaza Phase 2 Project #2016-05 as complete, and authorizing the City Clerk to file a Notice of Completion; and
2. Authorizing City staff to execute Task Order Amendment 602.5, in the amount of $17,100, for Harris & Associates ("Harris") for continued Project Management, Construction Management, and Inspection Services.
3. Authorizing City staff to execute Amendment 8 (Contract Augment) in amount of $6,759, for Helix Environmental Planning for Pardi Market Plaza Project work and services through December 31, 2022.
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities June 21, 2022 5
Authorized By: Raffi Boloyan, Acting City Manager
Prepared By: Andrew MacDonald, P.E., Consultant Project Manager Action: Resolution 22-140, 22-141, 22-142
9.9 Adopt the proposed Resolution approving the City's local transportation improvement RMRA allocation for Fiscal Year 2022-23 involving Road Maintenance and Rehabilitation Account - Local Streets and Roads Funds (RMRA-LSR; SB1) to the future 2024 Pavement Preservation Project.
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Raffi Boloyan, Acting City Manager
Prepared By: William Garcia, P.E., Staff Augmentation Consultant Action: Resolution 22-143
9.10 Adopt a Resolution Approving the Confidential Senior Management Compensation Plan for the period of July 1, 2022 through June 30, 2025.
Item Initiated By: Rachel Ancheta, Human Resources Director Authorized By: Raffi Boloyan, Acting City Manager
Prepared By: Rachel Ancheta, Human Resources Director
Action: Resolution 22-144
9.11 Adopt a resolution authorizing the City Manager for the following:
1. Establish a new job classification and salary schedule for the HR/Risk Analyst I/II
2. Update the Chief Building Official job classification and salary schedule
3. Update the Water Operations Supervisor job classification Item Initiated By: Rachel Ancheta, Human Resources Director Authorized By: Raffi Boloyan, Acting City Manager
Prepared By: Rachel Ancheta, Human Resources Director
Action: Resolution 22-145, 22-146, 22-147
9.12 Adopt a Resolution Approving the Temporary/Seasonal Compensation Plan for the period of July 1, 2022 through June 30, 2025.
Item Initiated By: Rachel Ancheta, Human Resources Director Authorized By: Raffi Boloyan, Acting City Manager
Prepared By: Rachel Ancheta, Human Resources Director
Action: Resolution 22-148
10. PUBLIC HEARINGS
10.1 2299 Commerce Way (Dixon Commerce Center Expansion Project) - Request for a Design Review Permit for the expansion of the existing warehouse and associated improvements. The expansion would add 125,712 sq. ft. of new warehouse space to the southern portion of the existing 427,042 sq. ft. warehouse building. The majority of the proposed development would occur on the southernmost parcels, including removal of the existing concrete slab, construction of the expanded building area, and addition of parking areas. APN Nos. 0111-200-100, 0111-090-880, - June 21, 2022 6
890, -940, and -950; Nearon Enterprises, owner/ applicant; File No's: PA20- 27, DR20-08.
1. Adopt Resolution adopting an Initial Study/Mitigated Negative Declaration and approving the Mitigation Monitoring Reporting Program for the Dixon Commerce Center Expansion Project; and
2. Adopt Resolution approving a Design Review (20-08) for a 125,712 sq. ft. expansion to an existing 427,042 sq. ft. warehouse building and associated site improvements (Planning Application 20-27) Item Initiated By: Raffi Boloyan, Community Development Director Authorized By: Raffi Boloyan, Acting City Manager
Prepared By: Raffi Boloyan, Community Development Director Scott Greeley, Associate Planner
Presented By: Raffi Boloyan, Community Development Director Raffi Boloyan, Community Development Director, provided a presentation on the item and answered questions from the Council.
The applicant, Nick Rini from Nearon, provided information on the item and answered questions from the Council.
Mayor Bird opened public comment on the item.
Public comment by Debra Dingman was received.
Mayor Bird closed public comment on the item.
A motion was made by Vice Mayor Pederson, seconded by Councilmember Ernest, to adopt the resolution adopting an Initial Study/Mitigated Negative Declaration and approving the Mitigation Monitoring Reporting Program for the Dixon Commerce Center Expansion Project.
Roll call was taken as follows:
AYES: Ernest, Hendershot, Johnson, Pederson, Bird
NOES: None
ABSTAIN: None
ABSENT: None
Action: Resolution 22-149
A motion was made by Councilmember Hendershot, seconded by Vice Mayor Pederson, to adopt the resolution approving a Design Review (20- 08) for a 125,712 sq. ft. expansion to an existing 427,042 sq. ft. warehouse building and associated site improvements.
Roll call was taken as follows:
AYES: Ernest, Hendershot, Johnson, Pederson, Bird
NOES: None
ABSTAIN: None
ABSENT: None
June 21, 2022
Action: Resolution 22-150
11. UNFINISHED BUSINESS
None.
12. NEW BUSINESS
12.1 Adopt a Resolution amending the Dixon Transportation Impact Fees (TIF, also known as Capital Facility Fees, Development Impact Fees or AB1600 Fees), prepared by DKS Associates.
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Raffi Boloyan, Acting City Manager
Prepared By: William Garcia, P.E., Staff Augmentation Consultant Presented By: Deborah Barr, P.E., City Engineer/Director of Utilities Deborah Barr, P.E., City Engineer/Director of Utilities, provided presentation on the item and answered questions from the Council.
Raffi Boloyan, Community Development Director, provided information on the item.
Mayor Bird opened public comment on the item.
Public comment by Michael Ceremello was received.
Mayor Bird closed public comment on the item.
A motion was made by Councilmember Hendershot, seconded by Councilmember Ernest, to adopt the resolution updating the Transportation Impact Fees for commercial developments to 45%, and to bring the item back every four years.
Vice Mayor Pederson asked for the motion to be amended to bring back the item every two years.
Raffi Boloyan, Community Development Director, provided clarification for the motion.
An amended motion was made by Councilmember Hendershot, seconded by Councilmember Johnson, to adopt the resolution updating the Transportation Impact Fees for commercial developments to 45%.
Roll call was taken as follows:
AYES: Ernest, Hendershot, Johnson, Pederson, Bird
NOES: None
ASBTAIN: None
ABSENT: None
Action: Resolution 22-151
June 21, 2022 8
12.2 By Minute Action, request City Council approval of the Mayor's recommended appointments to the Dixon Planning Commission, Parks & Recreation Commission, and Student position on the Parks & Recreation Commission.
Item Initiated By: Jim Lindley, City Manager
Authorized By: Raffi Boloyan, Acting City Manager
Prepared By: Lupe Ruiz, Administrative City Clerk
Presented By: Mayor Steve Bird
Lupe Ruiz, Administrative City Clerk, clarified errors in the summary report.
Mayor Bird made the following recommendations:
Two vacancies on Planning Commission
Randy Davis (incumbent) - June 2026 Term Expiration
Baudelio Diaz (incumbent) - June 2026 Term Expiration
Four vacanices on Parks & Recreation Commission
Rudy Baltazar (incumbent) - June 2024 Term Expiration
Ronald Butts II - June 2024 Term Expiration
Charles King (incumbent) - June 2024 Term Expiration
Angelic Villalpando (incumbent) - June 2024 Term Expiration Student Representative on Parks & Recreation Commission Clarissa Herrera - June 2023 Term Expiration
Mayor Bird opened public comment on the item. There was no public comment.
A motion was made by Councilmember Ernest, seconded by Vice Mayor Pederson, to approve the Mayor's recommended appointments.
Roll call was taken as follows:
AYES: Ernest, Hendershot, Johnson, Pederson, Bird
NOES: None
ABSTAIN: None
ABSENT: None
Action: Minute action approving the Mayor's recommended appointments.
12.3 Adopt a Resolution Approving the Memorandum of Understanding between the Dixon Mid-Manager's Association and the City of Dixon (City) for the Period of July 1, 2022 through June 30, 2025 and approve a 2022- 2023 Budget Amendment.
Item Initiated By: Rachel Ancheta, Human Resources Director Authorized By: Raffi Boloyan, Acting City Manager
Prepared By: Rachel Ancheta, Human Resources Director
Presented By: Rachel Ancheta, Human Resources Director
Rachel Ancheta, Human Resources Director, presented the item.
June 21, 2022 9
Mayor Bird opened public comment on the item. There was no public comment.
A motion was made by Councilmember Hendershot, seconded by Councilmember Ernest, to approve the item as presented.
Roll call was taken as follows:
AYES: Ernest, Hendershot, Johnson, Pederson, Bird
NOES: None
ABSTAIN: None
ABSENT: None
Action: Resolution 22-152
12.4 Adopt a Resolution Approving the Confidential Mid-Management and Professional Employees Compensation Plan for the Period of July 1, 2022 through June 30, 2025 and approve a 2022-2023 Budget Amendment.
Item Initiated By: Rachel Ancheta, Human Resources Director Authorized By: Raffi Boloyan, Acting City Manager
Prepared By: Rachel Ancheta, Human Resources Director
Presented By: Rachel Ancheta, Human Resources Director
Rachel Ancheta, Human Resources Director, presented the item and answered questions from the Council.
Mayor Bird opened public comment on the item.
Public comment by Debra Dingman and Michael Ceremello was received.
Mayor Bird closed public comment on the item.
A motion was made by Councilmember Johnson, seconded by Councilmember Ernest, to approve the item as presented.
Roll call was taken as follows:
AYES: Ernest, Hendershot, Johnson, Pederson, Bird
NOES: None
ABSTAIN: None
ABSENT: None
Action: Resolution 22-153
13. PUBLIC COMMENT (NON-AGENDA ITEMS)
Mayor Bird opened public comment on non-agenda items. There was no public comment.
14. ITEMS FROM THE CITY COUNCIL
Councilmember Hendershot wished everyone a happy, safe and sane 4'h of July.
June 21, 2022 10
Councilmember Johnson hopes everyone attends the 4th of July event, and thanked Erin Dervin for taking the collapsing chair.
Councilmember Ernest hopes to see everyone at the 4" of July celebration.
Vice Mayor Pederson hopes everyone makes it a safe and sane 4th of July and has a good time.
Mayor Bird displayed the 4"h of July event flyer and said to join.
15. ITEMS FROM THE CITY ATTORNEY
16. ITEMS FROM THE CITY MANAGER
Raffi Boloyan, Acting City Manager, provided information on the 4'h of July event and safe and sane fireworks.
17. INFORMATIONAL ITEMS - Upcoming Meetings (30-day Calendar) 06/28/2022 7:00 p.m. Parks & Recreation Commission
07/05/2022 7:00 p.m. City Council
07/12/2022 7:00 p.m. Planning Commission
07/13/2022 5:30 p.m Vacaville Dixon Greenbelt Authority 07/19/2022 7:00 p.m. City Council
18. ADJOURNMENT
The Regular Meeting of the Dixon City Council adjourned at 8:19 p.m.
HEn Manusch
Kristin M. Janiser Steven C. Bird
Elected City Clerk of the City of Dixon Mayor of the City of Dixon June 21, 2022 11