Minutes — Dixon City Council, July 19, 2022

Mayor Steven C. Bird 600 East A Street
Vice Mayor Scott Pederson Dixon, CA 95620-3697
Council Member Jim Ernest (707) 678-7000
Council Member Don Hendersho Fax: (707) 678-1489
Council Member Kevin Johnson Website: www.cityofdixon.us City Treasurer James P. Ward Jr. E-mail: [email protected] ****
Jim Lindley, City Manager FOR
Douglas White, City Attorney
Kristin Janisch, Elected City Clerk

REGULAR MEETING OF THE DIXON CITY COUNCIL

UNAPPROVED MINUTES
Date Time Location
Meeting of July 19, 2022 7:00 pm Council Chambers
600 East A Street
Dixon, California
THIS MEETING WILL BE PHYSICALLY OPEN TO THE PUBLIC. ALL MEMBERS OF THE

PUBLIC MAY ALSO PARTICIPATE IN THE MEETING VIA VIDEO CONFERENCING AT https://us02web.zoom.us/i/9886211137?pwd=R2dxZ3RkbU9SQXdIUVIIRkc0Q/QwZz09 AND VIA TELECONFERENCE BY CALLING (669) 900-9128, MEETING ID: 988 621 1137, PASSCODE: 604754 AND WILL BE GIVEN THE OPPORTUNITY TO PROVIDE PUBLIC COMMENT. TO SPEAK DURING PUBLIC COMMENT VIA VIDEO CONFERENCING CLICK ON "RAISE HAND", VIA TELECONFERENCE PRESS *9.

0. CLOSED SESSION AT 6:00 P.M.

0.0 ROLL CALL

Present: Councilmembers Jim Ernest, Don Hendershot, Kevin Johnson Vice Mayor Scott Pederson, Mayor Steve Bird

Absent: None.

0.1 PUBLIC COMMENT (CLOSED SESSION AGENDA ITEMS ONLY)
Mayor Bird opened public comment on closed session items. There was no public comment.

0.2 THREAT TO PUBLIC SERVICES OR FACILITIES
Pursuant to Government Code § 54957
Consultation with Douglas L. White, City Attorney
Item Initiated By: Douglas L. White, City Attorney
Authorized By: Douglas L. White, City Attorney

0.3 CONFERENCE WITH LABOR NEGOTIATORS:

Pursuant to Government Code § 54957.6
City Negotiators: Jim Lindley, Kate Zawadzki,
Rachel Ancheta, Douglas L. White
Employee Organizations: Dixon Professional Firefighters Association Dixon Police Officers Association
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Public Employees Union, Local One
Non-Represented Management Unit
Non-Represented Non-Management Unit
Dixon Mid-Manager's and Supervisor's
Association
Dixon Public Safety Mid-Manager's Association
Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager

0.4 LIABILITY CLAIMS
Pursuant to Government Code § 54956.95
Claimant: Steve O'Neill
Agency Claimed Against: City of Dixon
Item Initiated By: Rachel Ancheta, Human Resources Director Authorized By: Jim Lindley, City Manager

0.5 LIABILITY CLAIMS
Pursuant to Government Code § 54956.95
Claimant: Michelle Wilder
Agency Claimed Against: City of Dixon Item
Initiated By: Rachel Ancheta, Human Resources Director
Authorized By: Jim Lindley, City Manager
The City Council adjourned into Closed Session at 6:00 p.m.

The City Council reconvened from Closed Session at 6:33 p.m.

Mayor Bird stated that no reportable action was taken.

CALL TO ORDER
The Regular Meeting of the Dixon City Council was called to order at 7:00 p.m. by Mayor Bird.

2. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Councilmember Hendershot.

ROLL CALL

Present: Councilmembers Jim Ernest, Don Hendershot, Kevin Johnson Vice Mayor Scott Pederson, Mayor Steve Bird

Absent: None.

Staff Present: Jim Lindley, City Manager
Erin Dervin, Of Counsel
Lupe Ruiz, Administrative City Clerk

CONFLICT OF INTEREST
None.

July 19, 2022 2

APPROVAL OF AGENDA
A motion was made by Councilmember Johnson, seconded by Vice Mayor Pederson, to approve the agenda as presented.

Roll call was taken as follows:

AYES: Ernest, Hendershot, Johnson, Pederson, Bird
NOES: None
ABSTAIN: None
ABSENT: None

PRESENTATIONS/PROCLAMATIONS/RECOGNITION

6.1 Report on 2022 fireworks.

Item Initiated By: Robert Thompson, Chief of Police
Authorized By: Jim Lindley, City Manager
Presented By: Robert Thompson, Chief of Police
Robert Thompson, Chief of Police, provided a presentation on the item.

Mayor Bird opened public comment on the item. There was no public comment.

7. PUBLIC COMMENT (NON-AGENDA ITEMS)
City Treasurer James Ward commented on Bluetooth sensors to improve traffic flow, attended and provided feedback from a Dixon Senior Citizens Club meeting on July 12, 2022, and meet-and-greet with Assemblywoman Lori D. Wilson on Michael Ceremello thanked Mike Hamilton for his work with the Grillin-n-Chillin event.

ITEMS FROM THE CITY COUNCIL
Vice Mayor Pederson attended and provided feedback from the Grillin-n-Chillin event, and meeting with the Solano EDC director.

Councilmember Ernest met the Solano EDC director and provided feedback, and commented on missing the Grillin-n-Chilin event due to other plans.

Councilmember Johnson thanked Mr. Ward and Mr. Ceremello for their comments, missed the Grillin-n-Chillin events due to other plans, thanked Mike Hamilton and all other contributors of the event, attended and provided feedback from a Downtown Dixon Business Association (DDBA) meeting on July 7, 2022, meeting with the Dixon Senior Citizen Club, Dixon Chamber of Commerce Board of Directors meeting on July 12, 2022, Town Hall meeting with Assemblywoman Lori D. Wilson on July 4, 2022, and provided information on registering for National Night Out and the naming process for the downtown plaza.

July 19, 2022 3
Councilmember Hendershot commented on the Grillin-n-Chillin event and the downtown plaza, and provided information on the upcoming zoning code update workshops.

Mayor Bird attended a One Bay Area Grant (OBAG) Cycle 3 meeting on July 13, 2022, Groundwater Sustainability and Solano County Water Agency meeting on July 14, 2022, Grillin-n-Chillin event on July 16, 2022, and commented on the downtown plaza.

9. CONSENT CALENDAR
Mayor Bird opened public comment on consent calendar items. There was no public comment.

A motion was made by Vice Mayor Pederson, seconded by Councilmember Hendershot, to approve the consent calendar as presented.

Roll call was taken as follows:

AYES: Ernest, Hendershot, Johnson, Pederson, Bird
NOES: None
ABSTAIN: None
ABSENT: None

9.1 Approve the Minutes from the July 5, 2022 Regular Meeting of the Dixon City Council.

Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
Prepared By: Lupe Ruiz, Administrative City Clerk
Action: Minutes approved.

9.2 Adopt a Resolution approving the Enumeration of Claims.

Item Initiated By: Kate Zawadzki, Finance Director
Authorized By: Jim Lindley, City Manager
Prepared By: Kate Zawadzki, Finance Director
Action: Resolution 22-161

9.3 Adopt three resolutions authorizing the City Manager to execute Amendments No. 6, 7, and 8 to Professional Services Agreement (PSA) 21-015 with Cal Engineering & Geology (CE&G) for Staff Augmentation services in the City's Department of Engineering and Utilities in amounts not to exceed $26,000, $78,000, and $20,170, respectively, extend PSA 21-015 through September 30, 2022 and authorize the corresponding Fiscal Year 2022/23 budget amendment.

Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Deborah Barr, P.E., City Engineer/Director of Utilities Action: Resolution 22-162, 22-163, 22-164
July 19, 2022 4

9.4 Adopt a resolution authorizing City Staff to execute a sole source Professional Services Agreement (PSA) with DKS Associates ("DKS") to complete a Project Study Report Equivalent (PSRe) and a Preliminary Environmental Assessment equivalent (PEARe) for the Vaughn Road Realignment Study, for an amount not to exceed $250,117.

9.5 Adopt a resolution authorizing City staff to execute Task Order No. 2 for Sousa to provide City surveyor final map review of Lincoln Square subdivision for an amount not to exceed $12,240.

9.6 Adopt a resolution authorizing:

1. City staff to execute Task Order No. 3 for Sousa to provide City surveyor final map review of Homestead Village 13 subdivision for an amount not to exceed $7,560; and

2. City staff to execute Task Order No. 4 for Sousa to provide City surveyor final map review of Homestead Village 14 subdivision for an amount not to exceed $7,560; and

3. City staff to execute Task Order No. 5 for Sousa to provide City surveyor final map review of Homestead Village 15 subdivision for an amount not to exceed $12,240.

Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: William Garcia, P.E., Staff Augmentation Consultant Action: Resolution 22-167, 22-168, 22-169

9.7 Adopt a resolution authorizing:

1. Acceptance of an irrevocable offer of dedication for a portion of West A Street between Pitt School Road and approximately 947.75 feet west of Pitt School Road; and

2. Acceptance of an irrevocable offer of dedication for a portion of West A Street and a Portion of Gateway Drive at the intersection of West A Street and Gateway Drive; and

3. Acceptance of Public Utility Easements and Emergency Vehicle Access Easements over the two (2) irrevocable offers of dedication; and

4. Rejection, on behalf of the public, any real property offered for dedication as public rights-of-way, roads, streets, drives, ways, parkways and courts for public thoroughfares including portions of West A Street and Gateway Drive for public thoroughfare in conformity with the terms of the irrevocable offer of dedication; and

5. The City Clerk to record said items in benefit of the City of Dixon.

July 19, 2022 5
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Scott Alman, P.E., Staff Augmentation Consultant Josh Varinsky, White Brenner
Action: Resolution 22-170

9.8 Adopt a resolution authorizing: City Staff to execute Task Order No. 405.1 for Harris & Associates ("Harris") for Engineering Division Staff Augmentation Services for the period of July 6, 2022 through January 4, 2023, for an amount not to exceed $151,864.

Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Leland Markusen, Junior Engineer
Action: Resolution 22-171

9.9 Adopt a resolution authorizing City staff to execute Task Order No. 626 for Harris & Associates ("Harris") to provide Project Management for the Parkway Boulevard Grade Separation Project for an amount not-to-exceed $40,000.

9.10 Adopt a resolution authorizing:

1. City Staff to execute Task Order No. 548 for Harris & Associates ("Harris") to provide plan review services for Homestead Phase 4 Village 13, for an amount not to exceed $53,102; and

2. City Staff to execute Task Order No. 549 for Harris & Associates ("Harris") to provide plan review services for Homestead Phase 4 Village 14, for an amount not to exceed $56,857; and

3. City Staff to execute Task Order No. 550 for Harris & Associates ("Harris") to provide plan review services for Homestead Phase 4 Village 15, for an amount not to exceed $54,214.

9.11 Adopt Resolutions:

1. Authorizing the execution of a Subdivision Improvement Agreement, approving the subdivision Final Map, amending the Fiscal Year 2022/23 budget to include associated revenues and authorizing the City Clerk to record said items, as required, for the Homestead Phase 2B Commercial Village; and

2. Finding the installation of stop signs associated with the Homestead Phase 2B Commercial Village to be Class 1 Categorically Exempt per July 19, 2022 6
Section 15301 of the California Environmental Quality Act (CEQA) and authorizing the installation of stop sign traffic controls.

Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Scott Alman, P.E., Staff Augmentation Consultant Ronaldo Longoria, P.E., Staff Augmentation Consultant
Action: Resolution 22-176, T-22-177

9.12 Adopt a Resolution accepting the PD Range Facility project No. 2020-06 as complete, authorizing the City Clerk to file a Notice of Completion, and authorizing the release of all retention to the contractor thirty-five (35) days after recording Notice of Completion.

Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Jordan Santos, Junior Engineer
Action: Resolution 22-178

9.13 Adopt a resolution declaring found, abandoned and lost bicycles as surplus property and authorizing redistribution of the property.

Item Initiated By: Robert Thompson, Chief of Police
Authorized By: Jim Lindley, City Manager
Prepared By: Carissa Schwarz, Community Service Officer Action: Resolution 22-179

9.14 By minute action, move the public hearing originally scheduled for the July 19, 2022 City Council meeting to the August 3, 2022 Special City Council meeting as the time and place for a public hearing regarding past due City of Dixon sewer service accounts.

Item Initiated By: Kate Zawadzki, Finance Director
Authorized By: Jim Lindley, City Manager
Prepared By: Kate Zawadzki, Finance Director
Action: Minute action setting a Special City Council Meeting on August 3, 2022 as the time and place for a public hearing regarding past due City of Dixon sewer service accounts.

10. PUBLIC HEARINGS

10.1 Waive first reading, read by title only and introduce an ordinance of the Dixon City Council ("City Council) adding Chapter 09.05 Noise Control, to Title 09, Health and Safety to the Dixon Municipal Code ("D.M.C."), to control disruptive, excessive and offensive noise in the City of Dixon ("City").

Item Initiated By: Douglas L. White, City Attorney
Authorized By: Jim Lindley, City Manager
Prepared By: Douglas L. White, City Attorney
Presented By: Douglas L. White, City Attorney
Erin Dervin, Of Counsel, presented the item.

July 19, 2022 7
Mayor Bird stated that written correspondence was received from Ginger Emerson.

Mayor Bird opened public comment on the item.

Public comment by Brad Leonardo, Michael Ceremello, and Ginger Emerson was received.

Mayor Bird closed public comment on the item.

Robert Thompson, Chief of Police, provided information on the item.

Action: Direction provided to staff.

10.2 Matters relating to the Dixon Landscaping and Lighting Maintenance District 1! Conduct a public hearing to receive comments on the proposed assessments for Fiscal Year 2022-23.

Adopt resolution approving the Engineer's Report for the LLMD for Fiscal Year 2022-23, including confirming the diagram and assessments, and ordering levy of assessments.

Item Initiated By: Louren Kotow, Public Works Director
Authorized By: Jim Lindley, City Manager
Prepared By: Louren Kotow, Public Works Director
Presented By: Louren Kotow, Public Works Director
Louren Kotow, Public Works Director, presented the item and answered questions from the Council.

Jim Lindley, City Manager, provided information on Council recusal from the item if residing in Zone 10.

Erin Dervin, Of Counsel, provided further clarification on recusal from the item.

Mayor Bird opened public comment on the item.

Public comment by Debra Dingman and Ginger Emerson was received.

Mayor Bird closed public comment on the item.

Jim Lindley, City Manager, provided information on the item.

A motion was made by Councilmember Hendershot, seconded by Councilmember Johnson, to approve the item as presented.

July 19, 2022 8
Roll call was taken as follows:

AYES: Ernest, Hendershot, Johnson, Pederson, Bird
NOES: None
ABSTAIN: None
ABSENT: None
Action: Resolution 22-180

10.3 Matters regarding past due Recology Dixon accounts:

1. Conduct public hearing;

2. Adopt a resolution confirming the assessment for delinquent refuse collection accounts and directing assessments be placed against the properties listed on the attached Exhibit "A."
Item Initiated By: Louren Kotow, Public Works Director
Authorized By: Jim Lindley, City Manager
Prepared By: Louren Kotow, Public Works Director
Presented By: Louren Kotow, Public Works Director
Louren Kotow, Public Works Director, presented the item.

Scott Pardini, Recology Dixon, provided information on the item and answered questions from the Council.

Mayor Bird opened public comment on the item.

Public comment by Debra Dingman was received.

Mayor Bird closed public comment on the item.

A motion was made by Vice Mayor Pederson, seconded by Councilmember Hendershot, to approve the item as presented.

Roll call was taken as follows:

AYES: Ernest, Hendershot, Johnson, Pederson, Bird
NOES: None
ABSTAIN: None
ABSENT: None
Action: Resolution 22-181

10.4 Adopt a Resolution approving the Five-Year Capital Improvement Program ("CIP") for Fiscal Years 2022/23 through 2026/27.

Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Jordan Santos, Junior Engineer
Presented By: Deborah Barr, P.E., City Engineer/Director of Utilities July 19, 2022 9
Jordan Santos, Junior Engineer, provided a presentation on the item. He noted that the resolution was not included with the staff report, but was provided to the Council and available to the public.

Councilmember Ernest asked if the missing resolution posed a problem with the adoption of said resolution.

Erin Dervin, Of Counsel, stated that adoption would not be a problem as the issue was addressed.

Mayor Bird opened public comment on the item. There was no public comment.

A motion was made by Councilmember Hendershot, seconded by Vice Mayor Pederson, to approve the item as presented.

Roll call was taken as follows:

AYES: Ernest, Hendershot, Johnson, Pederson, Bird
NOES: None
ABSTAIN: None
ABSENT: None
Action: Resolution 22-182

10.5 Adopt a Resolution accepting the 2020 Active Transportation Plan (ATP) and the 2022 ATP Amended Project List, as prepared by Solano Transportation Authority (STA) and direct staff to seek funding opportunities to implement the recommended improvements.

Item Initiated By: Deborah Barr, P.E.., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Jordan Santos, Junior Engineer
Presented By: Deborah Barr, P.E., City Engineer/Director of Utilities Deborah Barr, P.E., City Engineer/Director of Utilities, provided a presentation on the item.

Mayor Bird opened public comment on the item. There was no public comment.

A motion was made by Councilmember Johnson, seconded by Vice Mayor Pederson, to approve the item as presented.

Roll call was taken as follows:

AYES: Ernest, Hendershot, Johnson, Pederson, Bird
NOES: None
ABSTAIN: None
ABSENT: None
Action: Resolution 22-183
July 19, 2022 10

11. UNFINISHED BUSINESS
None.

12. NEW BUSINESS

12.1 Adopt a resolution authorizing City stati to execute Amendment No. 15 to the City's Consultant Services Agreement ("Contract") with T.Y. Lin International ("TY Lin") for additional engineering, environmental document, plans, specifications and estimates (PS&E), bidding support and construction support services relating to the Parkway Boulevard Overcrossing Project #461-601 for an amount not to exceed $1,567,564.

Jim Lindley, City Manager, provided information on the item.

Mayor Bird opened public comment on the item.

Public comment by Ginger Emerson was received.

Mayor Bird closed public comment on the item.

A motion was made by Mayor Bird, seconded by Vice Mayor Pederson, to approve the item as presented.

Roll call was taken as follows:

AYES: Ernest, Hendershot, Johnson, Pederson, Bird
NOES: None
ABSTAIN: None
ABSENT: None
Action: Resolution 22-184

12.2 Adopt a resolution authorizing the City Manager to sign a contract extending landscape clean-up efforts into fiscal year 2023, adding a limited-term Senior Maintenance Worker and approve the corresponding budget adjustment.

Item Initiated By: Kate Zawadzki, Finance Director
Authorized By: Jim Lindley, City Manager
Prepared By: Kate Zawadzki, Finance Director
Presented By: Kate Zawadzki, Finance Director
Kate Zawadzki, Finance Director, presented the item and answered questions from the Council.

July 19, 2022 11
Mayor Bird opened public comment on the item. There was no public comment.

A motion was made by Vice Mayor Pederson, seconded by Councilmember Hendershot, to approve the item with the loan being repaid by June 30, 2027 with an annual interest rate of average LAIF plus one-half percent.

Roll call was taken as follows:

AYES: Ernest, Hendershot, Johnson, Pederson, Bird
NOES: None
ABSTAIN: None
ABSENT: None
Action: Resolution 22-185

13. PUBLIC COMMENT (NON-AGENDA ITEMS)
Ginger Emerson commented on Item 10.1.

14. ITEMS FROM THE CITY COUNCIL
Councilmember Johnson thanked City Engineer/Director of Utilities Deborah Barr for the Parkway Boulevard renditions.

Councilmember Ernest commented on Parkway Boulevard and asked that one of the renditions be placed on the city website, and thanked the Mayor for his work with Solano Transportation Authority.

Vice Mayor Pederson provided information on the Investment Committee meeting on July 20, 2022, commented on Item 10.1, and thanked the Mayor for his work with Solano Transportation Authority.

Mayor Bird expressed his appreciation for the Council's support, and thanked everyone for their input.

15. ITEMS FROM THE CITY ATTORNEY
Consideration Clem ., thanked the Council and the public for their thought!

16. ITEMS FROM THE CITY MANAGER
Jim Lindley, City Manager, commented on the Grillin-n-Chillin event and fireworks.

17. INFORMATIONAL ITEMS - Upcoming Meetings (30-day Calendar) 07/26/2022 7:00 p.m. Parks and Recreation Commission
CANCELED 08/02/2022 7:00 p.m. City Council
08/03/2022 6:00 p.m. Special City Council Meeting
08/09/2022 7:00 p.m. Planning Commission
08/10/2022 5:30 p.m. Vacaville Dixon Greenbelt Authority 08/16/2022 7:00 p.m. City Council
08/17/2022 7:00 pm. Transportation Advisory Commission
July 19, 2022 12

18. ADJOURNMENT
The Regular Meeting of the Dixon City Council adjourned at 8:46 p.m.

Susten Manuch 5822
Kristin M. Janisch Steven C. Bird
Elected City Clerk of the City of Dixon Mayor of the City of Dixon July 19, 2022 13

Dixon City CouncilJuly 19, 2022

Dixon City Council
July 19, 2022