Mayor Steven C. Bird 600 East A Street
Vice Mayor Scott Pederson Dixon, CA 95620-3697
Council Member Jim Ernest (707) 678-7000
Council Member Don Hendershot Fax: (707) 678-1489
Council Member Kevin Johnson Website: www.cityofdixon.us City Treasurer James P. Ward Jr. E-mail: [email protected] ****
lim Lindley, City Manage ALIFOR
Douglas White, City Attorne
Kristin Janisch, Elected City Clerk
REGULAR MEETING OF THE DIXON CITY COUNCIL
APPROVED MINUTES
Date Time Location
Meeting of August 16, 2022 7:00 pm Council Chambers
600 East A Street
Dixon, California
THIS MEETING WILL BE PHYSICALLY OPEN TO THE PUBLIC. ALL MEMBERS OF THE
PUBLIC MAY ALSO PARTICIPATE IN THE MEETING VIA VIDEO CONFERENCING AT https://us02web.zoom.us/j/9886211137?pwd=R2dxZ3RkbU9SQXdIUVIIRkc0Q/QwZz09 AND VIA TELECONFERENCE BY CALLING (669) 900-9128, MEETING ID: 988 621 1137, PASSCODE: 604754 AND WILL BE GIVEN THE OPPORTUNITY TO PROVIDE PUBLIC COMMENT. TO SPEAK DURING PUBLIC COMMENT VIA VIDEO CONFERENCING CLICK ON "RAISE HAND", VIA TELECONFERENCE PRESS *9.
0. CLOSED SESSION AT 6:00 P.M.
0.0 ROLL CALL
Present: Councilmembers Jim Ernest, Don Hendershot, Kevin Johnson Vice Mayor Scott Pederson, Mayor Steve Bird
Absent: None.
0.1 PUBLIC COMMENT (CLOSED SESSION AGENDA ITEMS ONLY)
Mayor Bird opened public comment on Closed Session items. There was no public comment.
0.2 THREAT TO PUBLIC SERVICES OR FACILITIES
Pursuant to Government Code § 54957
Consultation with Douglas L. White, City Attorney
Initiated By: Douglas L. White, City Attorney
Authorized By: Douglas L. White, City Attorney
0.3 CONFERENCE WITH LABOR NEGOTIATORS:
Pursuant to Government Code § 54957.6
City Negotiators: Jim Lindley, Kate Zawadzki,
Rachel Ancheta, Douglas L. White
Employee Organizations: Dixon Professional Firefighters Association Dixon Police Officers Association
Public Employees Union, Local One
Non-Represented Management Unit
August 16, 2022 1
Non-Represented Non-Management Unit
Dixon Mid-Manager's and Supervisor's
Association
Dixon Public Safety Mid-Manager's Association
Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
0.4 LIABILITY CLAIMS
Pursuant to Government Code § 54956.95
Claimant: Natalia Lovato
Agency Claimed Against: City of Dixon
Initiated By: Rachel Ancheta, Human Resources Director
Authorized By: Jim Lindley, City Manager
0.5 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION GC 54956.9(d)(1)
One matter - Chadwick vs. City of Dixon
Solano County Superior Court Case No. FSC057683
Initiated By: Rachel Ancheta, Human Resources Director
Authorized By: Jim Lindley, City Manager
0.6 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Pursuant to Government Code § 54956.9
Case: HM Construction v. City of Dixon, Solano County Superior Court Case No. FCS056159
Consultation with Douglas L. White, City Attorney
Initiated By: Douglas L. White, City Attorney
Authorized By: Douglas L. White, City Attorney
0.7 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant Exposure to Litigation pursuant to GC § 54956.9(d)(2) One case, Dixon Fire Department Permit Appeal
Item Initiated By: Douglas L. White, City Attorney
Authorized By: Douglas L. White City Attorney
0.8 CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to Government Code Section 54956.8
Property Description: Northeast undeveloped portion of 211 E. D Street, Dixon, CA
City Negotiator: Douglas L. White, City Attorney
Negotiating Party: Dixon Housing Investors, LP (Property Owner) Under Negotiation: Acquisition of property and terms of payment Item Initiated By: Douglas L. White, City Attorney
Authorized By: Douglas L. White City Attorney
The City Council adjourned into Closed Session at 6:01 p.m.
The City Council reconvened from Closed Session at 7:07 p.m.
August 16, 2022 2
Douglas L. White, City Attorney, stated that with the exception of Item 0.4, direction was provided to staff. In relation to Item 0.4, Council authorized settlement of the claim by a 5-0 vote.
CALL TO ORDER
The Regular Meeting of the Dixon City Council was called to order at 7:08 p.m. by Mayor Bird
2. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Councilmember Johnson.
3. ROLL CALL
Present: Councilmembers Jim Ernest, Don Hendershot, Kevin Johnson Vice Mayor Scott Pederson, Mayor Steve Bird
Absent: None.
Staff Present: Jim Lindley, City Manager
Douglas L. White, City Attorney
Lupe Ruiz, Administrative City Clerk
CONFLICT OF INTEREST
None.
APPROVAL OF AGENDA
A motion was made by Councilmember Hendershot, seconded by Vice Mayor Pederson, to approve the agenda as presented.
Roll call was taken as follows:
AYES: Ernest, Hendershot, Johnson, Pederson, Bird
NOES: None
ABSTAIN: None
ABSENT: None
PRESENTATIONS/PROCLAMATIONS/RECOGNITION
6.1 Proclamation designating September 4 - 10, 2022 as Suicide Prevention Week.
Item Initiated By: Mayor Steve Bird
Authorized By: Jim Lindley, City Manager
Presented By: Jennifer MacKinnon, Pacific Clinics
Mayor Bird read the proclamation and presented to Jennifer MacKinnon.
Jennifer MacKinnon spoke on the item.
Mayor Bird opened public comment on the item. There was no public comment.
August 16, 2022 3
PUBLIC COMMENT (NON-AGENDA ITEMS)
Michael Ceremello commented on the August 3, 2022 Special Meeting of the Dixon City Council, the special event permit process, and financial relief for utility bills.
Tiffany Fabiani commended City Manager Jim Lindley for his response to public concern regarding the Downtown Plaza application, and mentioned the Wine Stroll taking place on Saturday, August 20, 2022.
8. ITEMS FROM THE CITY COUNCIL
Vice Mayor Pederson attended and provided feedback from the 4th Quarter Investment Committee Meeting on July 20, 2022.
Councilmember Ernest expressed his appreciation for the suicide prevention presentation, commented on the upcoming Wine Stroll event, and asked for a response to Mike Ceremello's comments regarding financial relief for utility bills.
Councilmember Johnson attended and provided feedback from the Dixon Seniors group meeting on August 9, 2022, commented on the Chamber of Commerce and upcoming Wine Stroll event, thanked Public Works Director Louren Kotow for her work with the Senior Multi-Use Center kitchen, and asked for the meeting to be dedicated in honor of Brock McMahon.
Councilmember Hendershot thanked the five neighborhoods that participated in National Night Out, attended a County Homeless 2x2 meeting with the Mayor, and provided information on the volunteer clean-up event on August 27, 2022.
Mayor Bird attended the League of California Cities North Bay quarterly meeting and ribbon cuttings for Wings & Things and The Creative Space, spoke on Brock McMahon, asked for a moment of silence, and dedicated the meeting in his honor.
Jim Lindley, City Manager, provided information on money received from the state to assist with utility bills.
CONSENT CALENDAR
Mayor Bird opened public comment on consent calendar items. There was no public comment.
A motion was made by Councilmember Ernest, seconded by Councilmember Johnson, to approve the consent calendar as presented.
Roll call was taken as follows:
AYES: Ernest, Hendershot, Johnson, Pederson, Bird
NOES: None
ABSTAIN: None
ABSENT: None
August 16, 2022 4
9.1 Approve the Minutes from the July 19, 2022 Regular Meeting of the Dixon City Council and August 3, 2022 Special Meeting of the Dixon City Council.
Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
Prepared By: Lupe Ruiz, Administrative City Clerk
Action: Minutes approved.
9.2 Adopt a Resolution approving the Enumeration of Claims.
Item Initiated By: Kate Zawadzki, Finance Director
Authorized By: Jim Lindley, City Manager
Prepared By: Kate Zawadzki, Finance Director
Action: Resolution 22-187
9.3 Adopt a Resolution authorizing a Professional Service Agreement ("PSA") with R3 Consulting Group, Inc. (R3) for assistance with SB 1383 compliance for an amount not to exceed $26,993.
Item Initiated By: Louren Kotow, Public Works Director
Authorized By: Jim Lindley, City Manager
Prepared By: Louren Kotow, Public Works Director
Action: Resolution 22-188
9.4 Adopt a Resolution authorizing execution of a Professional Service Agreement ("PSA") with EMCOR Services/Mesa Energy Systems, Inc. (EMCOR), through the Sourcewell state bid, for a three-year Heating, Ventilation, and Air Conditioning (HVAC) maintenance contract.
Item Initiated By: Louren Kotow, Public Works Director
Authorized By: Jim Lindley, City Manager
Prepared By: Louren Kotow, Public Works Director
Action: Resolution 22-189
9.5 Adopt a Resolution authorizing City staff to procure from Sterling May, through the Sourcewell state bid, the $46,666.80 EXMARK 96" Lazer Z mower.
Item Initiated By: Louren Kotow, Public Works Director
Authorized By: Jim Lindley, City Manager
Prepared By: Louren Kotow, Public Works Director
Action: Resolution 22-190
9.6 Adopt a Resolution authorizing the City Manager to release information to EcoGreen Solutions for the purpose of performing an Energy Audit at no cost to the city, through the Energy Efficiency Retrofit Loan Program administered by Pacific Gas and Electric Company (PG&E).
Item Initiated By: Louren Kotow, Public Works Director
Authorized By: Jim Lindley, City Manager
Prepared By: Louren Kotow, Public Works Director
August 16, 2022 5
Action: Resolution 22-191
9.7 Adopt resolutions authorizing:
1. City staff to execute a PSA and Task Order for Cartwright Nor Cal, Inc. (CNC) to assist with Project Management in beginning the design process for adding the second story expansion at the Police Station, for an amount not to exceed $10,512.00; and
2. City staff to execute a PSA and Task Order for MFDB Architects, Inc. (MFDB) to evaluate, from a high level, the existing site and building improvements, for an amount not to exceed $12,500.
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Robert Thompson, Chief of Police
Authorized By: Jim Lindley, City Manager
Prepared By: Deborah Barr, P.E., City Engineer/Director of Utilities Action: Resolutions 22-192, 22-193
9.8 Adopt a Resolution authorizing the request to the Metropolitan Transportation Commission for the allocation of Fiscal Year 2022/23 Transportation Development Act Article 3 Pedestrian/Bicycle project funding.
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Jordan Santos, Junior Engineer
Action: Resolution T-22-194
9.9 Adopt a resolution authorizing: (1) City Staff to execute Task Order 624 to Harris & Associates ("Harris") to provide disbursement review services for Parklane CFD 2013-01, for a time and expense budget not to exceed $46,216 and (2) the corresponding Fiscal Year 2022 budget amendment.
Item Initiated By: Deborah Barr, P.E.., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: William Garcia, P.E., Staff Augmentation Consultant Action: Resolution 22-195
10. PUBLIC HEARINGS
10.1 Waive first reading, read by title only and introduce an ordinance of the Dixon City Council ("City Council") adding Chapter 09.05 Noise Control, to Title 09, Health and Safety to the Dixon Municipal Code ("D.M.C."), to control disruptive, excessive and offensive noise in the City of Dixon ("City").
Item Initiated By: Councilmember Jim Ernest
Authorized By: Jim Lindley, City Manager
Prepared By: Douglas L. White, City Attorney
Presented By: Douglas L. White, City Attorney
ITEM CONTINUED TO A FUTURE REGULAR MEETING OF THE DIXON CITY COUNCIL.
Douglas L. White, City Attorney, stated that staff requested the item to be continued to a future meeting.
August 16, 2022 6
Mayor Bird opened public comment on the item. There was no public comment.
11. UNFINISHED BUSINESS
None.
12. NEW BUSINESS
12.1 Staff recommends that the Mayor move and City Council adopt a motion by minute action to remove Commissioner Katherine Manwarren from the Parks and Recreation Commission due to absence from three (3) successive regular meetings; and (2) staff further recommends the Council consider options to fill a vacancy on the Parks and Recreation Commission and provide Staff direction.
Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
Prepared By: Douglas L. White, City Attorney
Presented By: Douglas L. White, City Attorney
Douglas L. White, City Attorney, presented the item.
Lupe Ruiz, Administrative City Clerk, stated that a recruitment would be necessary to fill this vacancy.
Mayor Bird opened public comment on the item. There was no public comment.
A motion was made by Councilmember Johnson, seconded by Councilmember Ernest, to remove Commissioner Katherine Manwarren from the Parks and Recreation Commission and directed staff to conduct a recruitment to fill the vacancy.
Roll call was taken as follows:
AYES: Ernest, Hendershot, Johnson, Pederson, Bird
NOES: None
ABSTAIN: None
ABSENT: None
Action: Minute action removing Commissioner Katherine ManWarren from the Parks & Recreation Commission and directing staff to conduct a recruitment to fill the vacancy.
12.2 Adopt a Resolution adding Aquatics Programs and Senior/Multi-Use Center ("SMUC") Fees to the Master Fee Schedule, which is subject to approval by the City Council each year prior to implementation.
Item Initiated By: Louren Kotow, Public Works Director
Authorized By: Jim Lindley, City Manager
Prepared By: Louren Kotow, Public Works Director
Presented By: Louren Kotow, Public Works Director
Louren Kotow, Public Works Director, provided a presentation on the item and answered questions from the Council.
August 16, 2022 7
Mayor Bird opened public comment on the item.
Public comment by Michael Ceremello was received.
Mayor Bird closed public comment on the item.
Douglas L. White, City Attorney, provided clarification on rates.
A motion was made by Councilmember Johnson, seconded by Councilmember Hendershot, to approve the item as presented.
Roll call was taken as follows:
AYES: Ernest, Hendershot, Johnson, Pederson, Bird
NOES: None
ABSTAIN: None
ABSENT: None
Action: Resolution 22-196
Louren Kotow provided an update on the Senior Multi-Use Center kitchen.
Mayor Bird opened public comment.
Public comment by Yvonne McCluskey and Michael Ceremello was received.
Mayor Bird closed public comment.
12.3 Discussion of continuation of hybrid public meetings via Zoom and direction to staff regarding (1) whether to continue holding City Council meetings in- person with the option of public participation via Zoom; and (2) whether continuation commission and subcommittee meetings via
teleconference, pursuant to Assembly Bill 361, is appropriate.
Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
Prepared By: Douglas L. White, City Attorney
Presented By: Douglas L. White, City Attorney
Douglas L. White, City Attorney, presented the item and answered questions from the Council.
Mayor Bird opened public comment on the item.
Public comment by Michael Ceremello, Tiffany Fabiani, and Elected City Clerk Kristin Janisch was received.
Mayor Bird closed public comment.
Jim Lindley, City Manager, provided information on the item.
August 16, 2022 8
Action: Discussion item, direction provided to staff.
13. PUBLIC COMMENT (NON-AGENDA ITEMS)
Michael Ceremello asked for additional information on the state funds applied to utility accounts, and provided information on services for Brock McMahon.
Tiffany Fabiani provided Zoom cost information.
14. ITEMS FROM THE CITY COUNCIL
Councilmember Ernest commented that while attending the League of California Cities meeting with the Mayor, the venue caught on fire.
Vice Mayor Pederson commented on school safety and scheduling a meeting with the Dixon Unified School District to discuss concerns.
Councilmember Hendershot stated that the parties that make the decisions need to come together to make further improvements.
15. ITEMS FROM THE CITY ATTORNEY
16. ITEMS FROM THE CITY MANAGER
Jim Lindley, City Manager, in response to Michael Ceremello's question, stated that the assessments were reduced by the grant, not completely eliminated.
17. INFORMATIONAL ITEMS - Upcoming Meetings (30-day Calendar) 08/17/2022 7:00 p.m. Transportation Advisory Commission 08/23/2022 7:00 p.m. Parks & Recreation Commission
CANCELED 09/06/2022 7:00 p.m. City Council
09/13/2022 7:00 p.m. Planning Commission
09/14/2022 5:30 p.m. Vacaville Dixon Greenbelt Authority 09/20/2022 7:00 p.m. City Council
18. ADJOURNMENT
Mayor Bird adjourned the meeting in memory of Brock McMahon.
The Regular Meeting of the Dixon City Council adjourned at 8:12 p.m.
Tristan A ansch
Kristin M. Janison Steven C. Bird
Elected City Clerk of the City of Dixon Mayor of the City of Dixon August 16, 2022 9