Mayor Steven C. Bird 600 East A Street
IXON Dixon, CA 95620-3697
(707) 678-7000
Fax: (707) 678-1489
Website: www.cityofdixon.us
Elected City Clerk Kristin M. Janisch E-mail: [email protected] City Treasurer James P. Ward Jr.
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Jim Lindley, City Manager
Douglas White, City Attorney
REGULAR MEETING OF THE DIXON CITY COUNCIL
APPROVED MINUTES
Date Time Location
Meeting of January 3, 2023 7:00 pm Council Chambers
600 East A Street
Dixon, California
THIS MEETING WILL BE PHYSICALLY OPEN TO THE PUBLIC. ALL MEMBERS OF THE
PUBLIC MAY ALSO PARTICIPATE IN THE MEETING VIA VIDEO CONFERENCING AT https://us02web.zoom.us/i/9886211137?pwd=R2dxZ3RkbU9SQXdIUVIIRkc0Q/QwZz09 AND VIA TELECONFERENCE BY CALLING (669) 900-9128, MEETING ID: 988 621 1137, PASSCODE: 604754 AND WILL BE GIVEN THE OPPORTUNITY TO PROVIDE PUBLIC COMMENT. TO SPEAK DURING PUBLIC COMMENT VIA VIDEO CONFERENCING CLICK ON "RAISE HAND", VIA TELECONFERENCE PRESS *9.
0. CLOSED SESSION AT 6:30 P.M.
0.0 ROLL CALL
Present: Councilmembers Thom Bogue, Jim Ernest, Kevin Johnson, Mayor Steve Bird
Absent: Councilmember Don Hendershot
0.1 PUBLIC COMMENT (CLOSED SESSION AGENDA ITEMS ONLY)
Mayor Bird opened public comment on Closed Session items. There was no public comment.
0.2 CONFERENCE WITH LABOR NEGOTIATORS:
Pursuant to Government Code § 54957.6
City Negotiators: Jim Lindley, Kate Zawadzki,
Rachel Ancheta, Douglas L. White
Employee Organizations: Dixon Professional Firefighters Association Dixon Police Officers Association
Public Employees Union, Local One
Non-Represented Management Unit
Non-Represented Non-Management Unit
Dixon Mid-Manager's and Supervisor's
Association
Dixon Public Safety Mid-Manager's Association
Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
January 3, 2023 1
0.3 CONFERENCE WITH LEGAL COUNSEL- ANTICIPATED LITIGATION Initiation of litigation pursuant to Gov. Code, § 54956.9(d):
One (1) potential case
Consultation with Douglas L. White, City Attorney
Initiated By: Douglas L. White, City Attorney
Authorized By: Douglas L. White, City Attorney
The City Council adjourned into Closed Session at 6:31 p.m.
The City Council reconvened from Closed Session at 7:13 p.m.
Mayor Bird stated that no reportable action was taken.
CALL TO ORDER
The Regular Meeting of the Dixon City Council was called to order at 7:14 p.m. by Mayor Bird.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Councilmember Bogue.
3. ROLL CALL
Present: Councilmembers Thom Bogue, Jim Ernest, Kevin Johnson Mayor Steve Bird
Absent: Councilmember Don Hendershot
Staff Present: Jim Lindley, City Manager
Douglas L. White, City Attorney
Lupe Ruiz, Administrative City Clerk
CONFLICT OF INTEREST
None.
APPROVAL OF AGENDA
A motion was made by Councilmember Ernest, seconded by Councilmember Johnson, to approve the agenda as presented.
Roll call was taken as follows:
AYES: Bogue, Ernest, Johnson, Bird
NOES: None
ABSTAIN: None
ABSENT: Hendershot
PRESENTATIONS/PROCLAMATIONS/RECOGNITION
Swearing in of Thom Bogue as Councilmember for District 2.
Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
Presented By: Lupe Ruiz, Administrative City Clerk
January 3, 2023 2
Lupe Ruiz, Administrative City Clerk, administered the oath to Councilmember Thom Bogue and presented his Certificate of Election.
6.2 Swearing in of Community Service Officers Valerie Hogg and Juan Cardenas, and Police Officers Jake Curry and Aaron Goodenough.
Item Initiated By: Robert Thompson, Chief of Police
Authorized By: Jim Lindley, City Manager
Presented By: Robert Thompson, Chiet of Police
Robert Thompson, Chief of Police, administered the oath to Community Service Officers Valerie Hogg and Juan Cardenas, and Police Officers Jake Curry and Aaron Goodenough.
PUBLIC COMMENT (NON-AGENDA ITEMS)
Michael Ceremello read a portion of the Constitution.
ITEMS FROM THE CITY COUNCIL
Councilmember Bogue made a request for a line item budget and expenditure report for the last 12 months for the Dixon potable water system, the code enforcement ordinance and fine amounts, a copy of the credit card processing agreement and the amount spent in the last 12 months, and the document shredding agreement.
Douglas L. White, City Attorney, asked for clarification on whether the request was for the records retention policy or shredding company.
Councilmember Bogue clarified that he was requesting the agreement with the shredding company.
Councilmember Johnson wished everyone a happy new year, and provided information on the Rotary Crab Feed.
Councilmember Ernest congratulated the new Community Service Officers and Police Officers, commented on Harry Price and his passing, supports the Mayor's words on Rob Salaber, looks forward to 2023, and mentioned the importance of communicating with state legislators.
Mayor Bird attended and provided feedback from the following events: Travis Regional Armed Forces Committee on November 18, 2022, Christmas tree lighting event, Mayor's meeting, Spirit of Solano luncheon, Solano Transportation Authority (STA) meeting on December 14, 2022, CAP Solano Homeless 2x2 meeting, VFW Christmas Dinner, and the Sacramento Valley National Cemetery's Wreaths Across America event on December 17, 2022; commented on the loss of Riverside County Sheriff's Motor Deputy Isaiah Cordero, Harry Price, and Rob Salaber; and asked that the meeting to be dedicated to Rob Salaber.
9. CONSENT CALENDAR
Councilmember Bogue asked to abstain on Items 9.1 and 9.12, and to continue Item 9.8 to a future meeting.
Councilmember Ernest asked for Item 9.5 to be pulled and heard separately.
January 3, 2023 3
Douglas L. White, City Attorney, provided direction on the motion.
A motion was made by Councilmember Bogue, seconded by Councilmember Ernest, to approve the Consent Calendar with the exception of Items 9.5 and 9.8, and Councilmember Bogue abstaining from Items 9.1 and 9.12.
Roll call was taken as follows:
AYES: Bogue, Ernest, Johnson, Bird
NOES: None
ABSTAIN: None
ABSENT: Hendershot
9.1 Approve the Minutes from the December 6, 2022 Regular Meeting of the Outgoing Dixon City Council and December 6, 2022 Regular Meeting of the Incoming Dixon City Council.
Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
Prepared By: Lupe Ruiz, Administrative City Clerk
Action: Minutes approved.
9.2 Adopt a Resolution approving the Enumeration of Claims.
Item Initiated By: Kate Zawadzki, Finance Director
Authorized By: Jim Lindley, City Manager
Prepared By: Kate Zawadzki, Finance Director
Action: Resolution 23-001
9.3 Adopt a Resolution amending:
1. Capital Facilities Fees (also known as Development Impact Fees or AB 1600 Fees) to reflect the 11.04% Construction Cost Index increase between September 2021 and September 2022; and
2. The Agricultural Mitigation In-Lieu Fee by the 5.84% Consumer Price Index increase between September 2021 and September 2022.
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: William Garcia, P.E., Staff Augmentation Consultant Action: Resolution 23-002
9.4 Authorize City staff to execute Amendment 2 of the PSA for Cartwright Nor Cal Inc. (CNC) to provide Project Management and Closeout for the Pardi Plaza project for an amount not to exceed $7,209.
Item initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Deborah Barr, P.E., City Engineer/Director of Utilities Action: Resolution 23-003
January 3, 2023 4
ITEM PULLED AND HEARD SEPARATELY
9.5 Adopt a resolution authorizing the City Staff to execute Amendment No. 4 to the City's Professional Services Agreement ("PSA") 21-038 with DKS Associates ("DKS") to complete travel demand modeling and traffic impact analysis review services for the Dixon Innovation Center Development Project for an amount not to exceed $11,885, and approve the corresponding budget amendment with no fiscal impact.
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Deborah Barr, P.E., City Engineer/Director of Utilities Deborah Barr, P.E., City Engineer/Director of Utilities, provided information on the item and answered questions from the Council.
Mayor Bird opened public comment on Consent Calendar items. There was no public comment.
Mayor Bird opened public comment on Item 9.5.
Public comment by Michael Ceremello was received.
Mayor Bird closed public comment on the item.
Jim Lindley, City Manager, provided information on the item.
A motion was made by Councilmember Johnson, seconded by Councilmember Ernest, to approve the item as presented.
Roll call was taken as follows:
AYES: Bogue, Ernest, Johnson, Bird
NOES: None
ABSTAIN: None
ABSENT: Hendershot
Action: Resolution 23-010
9.6 Authorize City staff to execute Amendment No. 30 for Geocon Consultants, i2 design project, for an amount not to eat Sador
corresponding budget amendment with no fiscal impact.
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Andrew MacDonald, P.E., Consultant Project Manager Action: Resolution 23-004
9.7 Adopt a resolution authorizing: City Staff to extend Task Order No. 405.1 for Harris & Associates ("Harris") for Engineering Division Staff Augmentation Services through June 30, 2023.
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities January 3, 2023 5
Authorized By: Jim Lindley, City Manager
Prepared By: William Garcia, P.E., Staff Augmentation Consultant Action: Resolution 23-005
ITEM HEARD SEPARATELY
9.8 Adopt a Resolution accepting a the public improvements and authorizing the City Clerk to file a Notice of Completion and Certificate of Acceptance with the Solano County Recorder for the public park for the Homestead Phase 1 Village 1 Subdivision.
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: William Garcia, P.E., Staff Augmentation Consultant Douglas L. White, City Attorney, stated that a vote was necessary to continue the item.
A motion was made by Councilmember Ernest, seconded by
Councilmember Bogue, to continue Item 9.8.
Discussion ensued amongst the Council regarding the reasoning for continuing the item.
Councilmember Bogue retracted his request to continue the item.
Councilmember Ernest, seconded by Councilmember Bogue, revised his motion to approve the item as presented.
Mayor Bird opened public comment on the item. There was no public comment.
Roll call was taken as follows:
AYES: Bogue, Ernest, Johnson, Bird
NOES: None
ABSTAIN: None
ABSENT: Hendershot
Action: Resolution 23-011
9.9 Adopt a Resolution authorizing the City Clerk to advertise for Request for Qualifications (RFQ) for an on-call backflow prevention assembly testing and repair contractor for the Department of Engineering/Utilities.
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Josh Hudson, Water Operations Supervisor
Action: Resolution 23-006
Adopt a resolution authorizing City staff to execute Task Order No. 7 for Sousa to provide topographic survey services for the Vaughn Road Realignment study, for an amount not to exceed $12,760.
January 3, 2023 6
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: William Garcia, P.E., Staff Augmentation Consultant Action: Resolution 23-007
9.11 Adopt a resolution authorizing the City Staff to execute Amendment No. 38 expanding the scope of West Yost Associates ("West Yost) services to provide engineering support for the proposed Dixon Innovation Center Development Project for a time and materials cost, not to exceed $32,000; and a corresponding budget amendment with no net fiscal impact.
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities repared By. Deborah Bar, P.E. an Engineer/Director of Uities Action: Resolution 23-008
9.12 Adopt a Resolution amending the City of Dixon Salary Schedule with previously City Council approved changes and California State Minimum Item Initiated By: Rachel Ancheta, Human Resources Director Authorized By: Jim Lindley, City Manager
Prepared By: Kim Stalie, Human Resources Specialist
Action: Resolution 23-009
10. PUBLIC HEARINGS
None.
11. UNFINISHED BUSINESS
None.
12. NEW BUSINESS
12.1 Matters relating to City Council Assignments:
1. Review and revise, as necessary, the City Council Committee and Commissions Assignments for 2023, and
2. Adopt a Resolution reflecting 2023 assignments which must be memorialized by formal Council resolution; and
3. By Minute Action, determine the term length for the City's Vice Mayor and select a Vice-Mayor to fill the designated term.
Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
Prepared By: Lupe Ruiz, Administrative City Clerk
Presented By: Lupe Ruiz, Administrative City Clerk
Mayor Bird opened public comment on the item. There was no public comment.
Jim Lindley, City Manager, stated that the CAP Solano assignment would be added to the list and agendized the following meeting.
January 3, 2023 7
The City Council reviewed and revised the City Council Committee and Commissions Assignments for 2023.
A motion was made by Councilmember Ernest, seconded by Councilmember Bogue, to approve the revised Council Committee and Commission Assignments for 2023.
Roll call was taken as follows:
AYES: Bogue, Ernest, Johnson, Bird
NOES: None
ABSTAIN: None
ABSENT: Hendershot
Action: Resolution 23-012
A motion was made by Councilmember Johnson, seconded by Councilmember Bogue, to select Councilmember Hendershot as Vice Mayor for a one year term.
Roll call was taken as follows:
AYES: Bogue, Ernest, Johnson, Bird
NOES: None
ABSTAIN: None
ABSENT: Hendershot
Action: Selection of Councilmember Hendershot as Vice Mayor for a one year term.
13. PUBLIC COMMENT (NON-AGENDA ITEMS)
City Treasurer James Ward asked for an update on the traffic survey for the intersection of North Lincoln and Regency Parkway.
Deborah Barr, P.E., City Engineer/Director of Utilities, provided an update on the intersection.
14. ITEMS FROM THE CITY COUNCIL
Mayor Bird stated that the meeting is dedicated to Rob Salaber.
15. ITEMS FROM THE CITY ATTORNEY
16. ITEMS FROM THE CITY MANAGER
Jim Lindley, City Manager, mentioned an administrative decision that was made, that ultimately saves approximately $1 million from the Parkway Boulevard January 3, 2023 8
INFORMATIONAL ITEMS - Upcoming Meetings (30-day Calendar) CANCELED 01/10/2023 7:00 p.m. Planning Commission
01/17/2023 7:00 p.m. City Council
01/24/2023 7:00 p.m. Parks & Recreation Commission
02/07/2023 7:00 p.m. City Council
18. ADJOURNMENT
Mayor Bird adjourned the meeting in memory of Rob Salaber.
The Regular Meeting of the Dixon City Council adjourned at 8:03 p.m.
Kruten Manich
Kristin M. Janisch Steven C. Bird
Elected City Clerk of the City of Dixon Mayor of the City of Dixon January 3, 2023