AGENDA
REGULAR MEETING OF THE
DIXON CITY COUNCIL
February 7, 2023
CITY OF DIXON
600 EAST A STREET
COUNCIL CHAMBERS
7:00
P.M.
NOTICE TO PUBLIC
GENERAL NOTES
The City of Dixon is committed to providing full access to these proceedings. Individuals with special needs may call 678-7000 (voice) or 678-1489 (TTY). The Council Chamber is accessible to individuals in wheelchairs and special hearing assistance devices are provided upon request.
The City does not produce a verbatim transcription of its proceedings. Anyone who desires a verbatim record of this meeting should call the City Clerk/Recording Secretary in advance of the meeting to discuss acceptable methods of and arrangements for transcription. Such arrangements will be at the sole expense of the individual requesting the record. All meetings are audio and video recorded. DVD copies are available at the Dixon Public Library and at City Hall following the meeting.
City Council and Commission agenda packets, including all public documents relating to the open meeting and provided to the City Council/Commission, are available for review or copying at City Hall, 600 East A Street, Dixon.
A copy is also located at the entrance to the Council Chamber during the meeting and available for review at the Dixon Public Library, 230 North First Street, Dixon.
Regular City Council and Commission meetings are broadcast live on Cable Television Channel 20 - Government Channel. The meetings can also be viewed live through the City's website at www.cityofdixonca.gov
and selecting "View City Meetings and Agendas".
SPEAKER/COMMENT CARDS
At each meeting, the public has the opportunity to address the City Council/Commission on items appearing on the agenda and items not appearing on the agenda, but within the purview of the City Council/Commission.
Persons wishing to address the City Council/Commission (whether on an item listed on the agenda or on a matter not listed on the agenda) are requested to fill out a green "Speaker Card", but are not required to do so.
Persons wishing to comment on an item but not wishing to speak before the City Council/Commission, may complete a yellow "Comment Card". Both cards are on the table inside the Council Chamber entrance doors. The Mayor/Chair will read Comment Cards for the record.
PLEASE SUBMIT COMPLETED CARDS TO THE CITY CLERK/RECORDING SECRETARY BEFORE THE ITEM IS CALLED, PREFERABLY BEFORE THE MEETING BEGINS.
AUDIENCE/PUBLIC COMMENT PERIOD
(Items not on the Agenda)
The City Council/Commission sets time aside for Audience/Public Comment items not on the agenda but pertaining to the City of Dixon or any other body comprised of or including City Councilmembers or Commissioners. City Council Procedural Guidelines limit speaker comments to three (3) minutes. The Mayor/Chair may poll the City Council/Commission or extend the time
as necessary.
Please note that State law prohibits the City Council/Commission from either discussion or taking action at this meeting on any matter(s) not listed on the agenda even when raised during the Audience/Public Comment period.
Persons wishing to address the City Council/Commission are requested to fill out and present a green "Speaker Card" to the City Clerk/Recording Secretary, but are not required to do so.
PUBLIC HEARINGS
Persons who wish to speak on Public Hearing items listed on the agenda will be heard when the public hearing is opened, except for public hearing items previously heard and closed to public comment. City Council Procedural Guidelines limit each speaker to three (3) minutes. The Mayor/Chair may poll the City Council/Commission or may extend the time as necessary.
After the public has commented, the item is closed to further public comment and brought to the Council/Agency/Commission level for discussion and action. Further comment from the audience will not be received unless requested by the Council/Agency/Commission. No public hearing will commence after 10:00 p.m. unless approved by the majority of the City Council/Commission.
City Council and City Treasurer Telephone Number:
Mayor Steven Bird
Vice Mayor Don Hendershot
Councilmember Thom Bogue
Councilmember Jim Ernest
Councilmember Kevin Johnson
City Treasurer James P. Ward Jr.
Elected City Clerk Kristin M. Janisch
Website:
www.cityofdixonca.gov
(707) 678-7000
Voice Mailbox 1201
Voice Mailbox 1206
Voice Mailbox 1203
Voice Mailbox 1205
Voice Mailbox 1207
Voice Mailbox 1208
Voice Mailbox 1202
E-mail:
[email protected]
AGENDA
REGULAR MEETING OF THE
DIXON CITY COUNCIL
February 7, 2023
CITY OF DIXON
600 EAST A STREET
COUNCIL CHAMBERS
07:00
P.M.
THIS MEETING WILL BE PHYSICALLY OPEN TO THE PUBLIC. ALL MEMBERS OF THE PUBLIC MAY ALSO PARTICIPATE IN THE MEETING VIA VIDEO CONFERENCING AT https://us02web.zoom.us/j/9886211137?pwd=R2dxZ3RkbU9SQXdlUVllRkc0QlQwZz09 AND VIA TELECONFERENCE BY CALLING (669) 900-9128, MEETING ID: 988 621 1137, PASSCODE: 604754 AND WILL BE GIVEN THE OPPORTUNITY TO PROVIDE PUBLIC COMMENT. TO SPEAK DURING PUBLIC COMMENT VIA VIDEO CONFERENCING CLICK ON "RAISE HAND", VIA TELECONFERENCE PRESS *9.
0. Closed Session at 6:00 p.m.
0.0 ROLL CALL
0.1 PUBLIC COMMENT (CLOSED SESSION AGENDA ITEMS ONLY)
0.2 CONFERENCE WITH LABOR NEGOTIATORS:
Pursuant to Government Code § 54957.6
City Negotiators: Jim Lindley, Kate Zawadzki,
Rachel Ancheta, Douglas L. White
Employee Organizations: Dixon Professional Firefighters Association Dixon Police Officers Association
Public Employees Union, Local One
Non-Represented Management Unit
Non-Represented Non-Management Unit
Dixon Mid-Manager’s and Supervisor’s Association
Dixon Public Safety Mid-Manager’s Association
Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
0.3 CONFERENCE WITH LABOR NEGOTIATORS:
Pursuant to Government Code § 54957.6
City Negotiators: Jim Lindley, Kate Zawadzki,
Rachel Ancheta, Douglas L. White
Unrepresented Employee: City Manager
Item Initiated By: Douglas L. White, City Attorney
Authorized By: Douglas L. White, City Attorney
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. CONFLICT OF INTEREST
5. APPROVAL OF AGENDA
6. PRESENTATIONS/PROCLAMATIONS/RECOGNITION
6.1 Presentation of Retiree Award to Catherine Eister for her years of Service to the City of Dixon.
Item Initiated By: Rachel Ancheta, Human Resources Director Authorized By: Jim Lindley, City Manager
Presented By: Mayor Steve Bird
6.1 6.2
Recognition of 2022 Service Award recipients.
Item Initiated By: Rachel Ancheta, Human Resources Director Authorized By: Jim Lindley, City Manager
Presented By: Mayor Steve Bird
6.2 6.3
Update on Parkway Boulevard Overcrossing project.
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Presented By: Jim Lindley, City Manager
6.3 PowerPoint Presented At Meeting
6.4 Update on Cypress Street and Spruce Street flooding.
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Presented By: Jordan Santos, Junior Engineer
6.4 PowerPoint Presented At Meeting
7. PUBLIC COMMENT (NON-AGENDA ITEMS)
8. ITEMS FROM THE CITY COUNCIL
9. CONSENT CALENDAR
(All matters listed under the Consent Calendar are considered by the Council/Agency to be routine and will be acted upon in a single motion. There will not be separate discussions of these items unless a request is made prior to the time the Council/Agency considers the motion to adopt.)
9.1 Approve the Minutes from the January 17, 2023 Regular Meeting of the Dixon City Council.
Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
Prepared By: Lupe Ruiz, Administrative City Clerk
9.1 9.2
Adopt a Resolution approving the Enumeration of Claims.
Item Initiated By: Kate Zawadzki, Finance Director
Authorized By: Jim Lindley, City Manager
Prepared By: Kate Zawadzki, Finance Director
9.2 9.3
Adopt resolution supporting the Dixon May Fair special event and approving the closing of certain streets for the annual Dixon May Fair Parade, establish specific use conditions for the event, authorize the use of City staff on over-time at City expense, and authorize the use of the City of Dixon logo to be used on event staff shirts and any published material for the event.
Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
Prepared By: Madeline Graf, Public Information Officer
9.3 9.4
Waive second reading, read by title only, and adopt an Ordinance of the Dixon City Council adding Chapter 18.32, Development Agreements, to Title 18, Zoning, of the Dixon Municipal Code to Establish Requirements and Procedures for Development Agreements.
Item Initiated By: Douglas L. White, City Attorney
Authorized By: Jim Lindley, City Manager
Prepared By: Douglas L. White, City Attorney
Raffi Boloyan, Community Development Director
9.4 9.5
Adopt a resolution:
1. Approve plans and specifications for the 27-Inch Sewer Rehabilitation, Phase 1 Project No. 315-109 and authorize the City Clerk to advertise for construction bids; and
2. Finding the 27-Inch Sewer Rehabilitation, Phase 1 Project No. 315-109, to be Class 1 categorically exempt from the California Environmental Quality Act (CEQA) per Section 15301(b) and 15302(c) of the CEQA Guidelines; and
3. Authorizing the City Clerk to file a Notice of Exemption for the above project with the County Clerk of Solano County in conformance with procedures for the filing of such notices in the California Environmental Quality Act and the CEQA guidelines. Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: William Garcia, P.E., Staff Augmentation Consultant
9.5 9.6
Adopt a Resolution authorizing City Staff to execute Task Order No. 612.2 for Harris & Associates (“Harris”) to provide project management, construction management, construction inspection, and warranty enforcement to support the additional work for the 2022 Pavement Preservation Project (“Project”) for an amount not to exceed $25,905.
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Brandon Rodriguez, P.E., Senior Civil Engineer
9.6 9.7
Adopt a resolution authorizing City staff to execute:
1. Amendment No. 15.1 to the City’s Consultant Services Agreement (“Contract”) with T.Y. Lin International (“TY Lin”) for additional engineering services to complete design modifications including but not limited to the grading of the eastern embankment and separated Class IV bike lanes, relating to the Parkway Boulevard Overcrossing Project No. 461-601 (the “Project”) for an amount not to exceed $115,790; and
2. Contract extension through December 2024; and
3. No net fiscal impact budget transfer of $45,000 in Fund 461-601 from Consultant Professional to Design/Plans/Specs. Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Deborah Barr, P.E., City Engineer/Director of Utilities
9.7 9.8
Adopt a Resolution authorizing the City Manager to execute and negotiate an agreement with Staples Construction Company, Inc., through the Sourcewell state bid, to renovate the City of Dixon’s Pat Granucci Aquatic Facility locker rooms for an amount of $216,571.97.
Item Initiated By: Louren Kotow, Public Works Director
Authorized By: Jim Lindley, City Manager
Prepared By: Louren Kotow, Public Works Director
9.8 9.9
Adopt a Resolution authorizing the City Manager to execute the Disadvantaged Business Enterprise (“DBE”) Combination Race-Neutral/Race-Conscious Implementation Agreement for Federal Transit Administration Subrecipients (“Amended DBE Agreement”).
Item Initiated By: Louren Kotow, Public Works Director
Authorized By: Jim Lindley, City Manager
Prepared By: Louren Kotow, Public Works Director
9.9 9.10
Adopt a resolution authorizing the City Manager to:
1. Establish a new job classification and salary schedule for the Permit Technician I/II and Senior Permit Technician positions and
2. Remove the existing Economic and Community Development Technician job classification and salary schedule. Item Initiated By: Raffi Boloyan, Community Development Director Authorized By: Jim Lindley, City Manager
Prepared By: Raffi Boloyan, Community Development Director Rachel Ancheta, Human Resources Director
9.10 9.11
By minute action, appoint a Dixon government representative and alternate representative to the Housing First Solano Continuum of Care (CoC) board.
Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
Prepared By: Jim Lindley, City Manager
9.11 10.
PUBLIC HEARINGS
None.
11. UNFINISHED BUSINESS
None.
12. NEW BUSINESS
12.1 Adopt a Resolution Approving the Memorandum of Understanding between the Public Employees Union, Local One and the City of Dixon for the Period of July 1, 2022 through June 30, 2025 and Approve a 2022-2023 Budget Amendment.
Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
Prepared By: Rachel Ancheta, Human Resources Director
Presented By: Rachel Ancheta, Human Resources Director
12.1 12.2
City Treasurer Quarterly Update (verbal).
Item Initiated By: City Council
Authorized By: Jim Lindley, City Manager
Presented By: City Treasurer James Ward
12.2 12.3
Receive a presentation on the City’s new alert and warning notification system.
Item Initiated By: Madeline Graf, Public Information Officer Authorized By: Jim Lindley, City Manager
Prepared By: Madeline Graf, Public Information Officer
Presented By: Madeline Graf, Public Information Officer
12.3 PowerPoint Presented At Meeting
12.4 Authorization to name the artificial turf soccer field after longtime Dixon resident Rob Salaber.
Item Initiated By: Mayor Steve Bird
Authorized By: Jim Lindley, City Manager
Prepared By: Jim Lindley, City Manager
Presented By: Jim Lindley, City Manager
12.4 13.
PUBLIC COMMENT (NON-AGENDA ITEMS)
14. ITEMS FROM THE CITY COUNCIL
15. ITEMS FROM THE CITY ATTORNEY
16. ITEMS FROM THE CITY MANAGER
17. INFORMATIONAL ITEMS - Upcoming Meetings (30-day Calendar) Informational Items
18. ADJOURNMENT
Adjourn to the Regular Meeting of the Dixon City Council on February 21, 2023.