AGENDA
REGULAR MEETING OF THE
DIXON CITY COUNCIL - REVISED
February 21, 2023
CITY OF DIXON
600 EAST A STREET
COUNCIL CHAMBERS
5:30
P.M.
NOTICE TO PUBLIC
GENERAL NOTES
The City of Dixon is committed to providing full access to these proceedings. Individuals with special needs may call 678-7000 (voice) or 678-1489 (TTY). The Council Chamber is accessible to individuals in wheelchairs and special hearing assistance devices are provided upon request.
The City does not produce a verbatim transcription of its proceedings. Anyone who desires a verbatim record of this meeting should call the City Clerk/Recording Secretary in advance of the meeting to discuss acceptable methods of and arrangements for transcription. Such arrangements will be at the sole expense of the individual requesting the record. All meetings are audio and video recorded. DVD copies are available at the Dixon Public Library and at City Hall following the meeting.
City Council and Commission agenda packets, including all public documents relating to the open meeting and provided to the City Council/Commission, are available for review or copying at City Hall, 600 East A Street, Dixon.
A copy is also located at the entrance to the Council Chamber during the meeting and available for review at the Dixon Public Library, 230 North First Street, Dixon.
Regular City Council and Commission meetings are broadcast live on Cable Television Channel 20 - Government Channel. The meetings can also be viewed live through the City's website at www.cityofdixonca.gov
and selecting "View City Meetings and Agendas".
SPEAKER/COMMENT CARDS
At each meeting, the public has the opportunity to address the City Council/Commission on items appearing on the agenda and items not appearing on the agenda, but within the purview of the City Council/Commission.
Persons wishing to address the City Council/Commission (whether on an item listed on the agenda or on a matter not listed on the agenda) are requested to fill out a green "Speaker Card", but are not required to do so.
Persons wishing to comment on an item but not wishing to speak before the City Council/Commission, may complete a yellow "Comment Card". Both cards are on the table inside the Council Chamber entrance doors. The Mayor/Chair will read Comment Cards for the record.
PLEASE SUBMIT COMPLETED CARDS TO THE CITY CLERK/RECORDING SECRETARY BEFORE THE ITEM IS CALLED, PREFERABLY BEFORE THE MEETING BEGINS.
AUDIENCE/PUBLIC COMMENT PERIOD
(Items not on the Agenda)
The City Council/Commission sets time aside for Audience/Public Comment items not on the agenda but pertaining to the City of Dixon or any other body comprised of or including City Councilmembers or Commissioners. City Council Procedural Guidelines limit speaker comments to three (3) minutes. The Mayor/Chair may poll the City Council/Commission or extend the time
as necessary.
Please note that State law prohibits the City Council/Commission from either discussion or taking action at this meeting on any matter(s) not listed on the agenda even when raised during the Audience/Public Comment period.
Persons wishing to address the City Council/Commission are requested to fill out and present a green "Speaker Card" to the City Clerk/Recording Secretary, but are not required to do so.
PUBLIC HEARINGS
Persons who wish to speak on Public Hearing items listed on the agenda will be heard when the public hearing is opened, except for public hearing items previously heard and closed to public comment. City Council Procedural Guidelines limit each speaker to three (3) minutes. The Mayor/Chair may poll the City Council/Commission or may extend the time as necessary.
After the public has commented, the item is closed to further public comment and brought to the Council/Agency/Commission level for discussion and action. Further comment from the audience will not be received unless requested by the Council/Agency/Commission. No public hearing will commence after 10:00 p.m. unless approved by the majority of the City Council/Commission.
City Council and City Treasurer Telephone Number:
Mayor Steven Bird
Vice Mayor Don Hendershot
Councilmember Thom Bogue
Councilmember Jim Ernest
Councilmember Kevin Johnson
City Treasurer James P. Ward Jr.
Elected City Clerk Kristin M. Janisch
Website:
www.cityofdixonca.gov
(707) 678-7000
Voice Mailbox 1201
Voice Mailbox 1206
Voice Mailbox 1203
Voice Mailbox 1205
Voice Mailbox 1207
Voice Mailbox 1208
Voice Mailbox 1202
E-mail:
[email protected]
AGENDA
REGULAR MEETING OF THE
DIXON CITY COUNCIL - REVISED
February 21, 2023
CITY OF DIXON
600 EAST A STREET
COUNCIL CHAMBERS
05:30
P.M.
0. Closed Session at 5:30 P.M.
0.0 ROLL CALL
0.1 PUBLIC COMMENT (CLOSED SESSION AGENDA ITEMS ONLY)
0.2 CONFERENCE WITH LABOR NEGOTIATORS:
Pursuant to Government Code § 54957.6
City Negotiators: Jim Lindley, Kate Zawadzki,
Rachel Ancheta, Douglas L. White
Unrepresented Employee: City Manager
Item Initiated By: Douglas L. White, City Attorney
Authorized By: Douglas L. White, City Attorney
0.3 CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION:
Significant exposure to litigation pursuant to Government Code § 54956.9(d)(2): Two cases.
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. CONFLICT OF INTEREST
5. APPROVAL OF AGENDA
6. PRESENTATIONS/PROCLAMATIONS/RECOGNITION
6.1 Presentation of Dixon Fire Department Annual Report.
Item Initiated By: Todd McNeal, Fire Chief
Authorized By: Jim Lindley, City Manager
Presented By: Todd McNeal, Fire Chief
6.1 6.1 PowerPoint To Be Presented
6.2 Presentation on Dixon Police Department Transparency Portal.
Item Initiated By: Robert Thompson, Chief of Police
Authorized By: Jim Lindley, City Manager
Presented By: Tom Cordova, Police Captain
6.2 7.
PUBLIC COMMENT (NON-AGENDA ITEMS)
8. ITEMS FROM THE CITY COUNCIL
9. CONSENT CALENDAR
(All matters listed under the Consent Calendar are considered by the Council/Agency to be routine and will be acted upon in a single motion. There will not be separate discussions of these items unless a request is made prior to the time the Council/Agency considers the motion to adopt.)
9.1 Approve the Minutes from the January 31, 2023 Special Meeting of the Dixon City Council and the February 7, 2023 Regular Meeting of the Dixon City Council.
Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
Prepared By: Lupe Ruiz, Administrative City Clerk
9.1 - January 31, 2023
9.1 - February 7, 2023
9.2 Adopt a Resolution approving the Enumeration of Claims.
Item Initiated By: Kate Zawadzki, Finance Director
Authorized By: Jim Lindley, City Manager
Prepared By: Kate Zawadzki, Finance Director
9.2 9.3
Adopt a Resolution authorizing City Staff to execute Task Order No. 553.1 for Harris & Associates (“Harris”) to provide project management, construction management, and construction inspection services related to warranty enforcement to support the additional work for Homestead Phase 1 Village 1 for an amount not to exceed $11,215.
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Brandon Rodriguez, P.E., Senior Civil Engineer
9.3 9.4
Adopt a Resolution authorizing City Staff to execute Task Order No. 617.2 for Harris & Associates (“Harris”) to provide project management, construction management, and construction inspection to support the additional work for the Parkway Boulevard Western Embankment and Utilities Project No. 2003-12 (“Project”) for an amount not to exceed $53,240.
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Brandon Rodriguez, P.E., Senior Civil Engineer
9.4 9.5
Adopt a Resolution authorizing the City Manager to award a three (3) year contract with American River Backflow for on-call backflow prevention assembly testing and repair services for the Department of Engineering/Utilities.
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Josh Hudson, Water Operations Supervisor
9.5 9.6
Adopt a resolution authorizing City staff to execute:
1)
Amendment No. 1 to the City’s Professional Services Agreement #20- 030 ("Contract") with Commercial Pump and Mechanical Inc. ("CPM") for an amount of $158,459 for replacement of the submersible well pump/motor and related component/instrumentation upgrades at the Valley Glen Pump Station; and 2)
Allocate a 15% contingency of $23,769 for any additional expenses that may be incurred during a large-scale rehabilitation project, and/or to offset the price volatility of materials in our current market. 3)
A budget transfer of $182,227 from Water Operations Capital Improvement Fund No. 335-160 (Parklane Tank #1 Rehab- Consultants Professional) to Fund No. 335-128 (Valley Glen Instrumentation Upgrades- Construction) for Amendment No.1 and the 15% Contingency.
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Josh Hudson, Water Operations Supervisor
9.6 9.7
Adopt a Resolution authorizing the City Manager to execute two On-Bill Financing Loan Agreements with Pacific Gas & Electric Company (PG&E) and Contracts for Services with EcoGreen Solutions to retrofit existing City infrastructure for a total of $266,257.49. Loan will be paid back by continued payment of previous utility bill payments for up to 8.47 years with an annual savings of $47,572.22 upon full repayment of each loan.
Item Initiated By: Louren Kotow, Public Works Director
Authorized By: Jim Lindley, City Manager
Prepared By: Louren Kotow, Public Works Director
9.7 9.8
Adopt resolution accepting a donation from Dixon Volunteer Firefighters’ Association (DVFA) and amending the fiscal year 2022 – 2023 General Fund Budget for donation revenues and expenditures towards the upgrades to the Fire Department training grounds.
Item Initiated By: Todd McNeal, Fire Chief
Authorized By: Jim Lindley, City Manager
Prepared By: Andi Horigan, Fire Administrative Manager
9.8 9.9
Adopt a resolution authorizing:
1)
City Staff to execute Amendment No. 39 with West Yost Associates for engineering services including, but not limited to, the development of a city-wide base map of authorized and unauthorized discharges of waste to land supporting an update of the Groundwater Well Overlay City Ordinance in concordance with the Comprehensive Update to the Zoning Ordinance and Map for an amount not to exceed $19,930; and 2)
A budget amendment transferring funds from the Zoning Ordinance Account No. 102-134-529600-0000 (Legal Services) to 102-134-522400-0000 (Consultants – Professional) and allocating an additional $1,430. Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Jordan Santos, Junior Engineer
Presented By: Deborah Barr, P.E., City Engineer/Director of Utilities
9.9 9.10
Staff recommends the City Council adopt a Resolution of the City of Dixon authorizing the Mayor to draft and send a letter on behalf of the City of Dixon opposing Initiative 21-0042A1.
Item Initiated By: Mayor Steve Bird
Authorized By: Jim Lindley, City Manager
Prepared By: Douglas L. White, City Attorney
9.10 10.
PUBLIC HEARINGS
10.1 Adopt a resolution:
1)
Approving the design for the 4-way stop controlled intersection improvements at the N. Lincoln Street and Regency Parkway intersection, and 2)
Approving the inclusion of the N. Lincoln Street and Regency Parkway Intersection improvements as part of a future Road Maintenance and Rehabilitation Account (RMRA) project for additional work under the 2022 Pavement Preservation Project. Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Jordan Santos, Junior Engineer
Presented By: Jordan Santos, Junior Engineer
10.1 11.
UNFINISHED BUSINESS
None.
12. NEW BUSINESS
12.1 Staff recommends the City Council adopt a Resolution of the City of Dixon establishing a Water Rate Committee.
Staff further recommends the City Council discuss the appointment of two (2) members of the City Council to chair the Water Rate Committee and take action to appoint those members to the Water Rate Committee.
Item Initiated By: Douglas L. White, City Attorney
Authorized By: Jim Lindley, City Manager
Prepared By: Douglas L. White, City Attorney
Presented By: Douglas L. White, City Attorney
12.1 13.
PUBLIC COMMENT (NON-AGENDA ITEMS)
14. ITEMS FROM THE CITY COUNCIL
15. ITEMS FROM THE CITY ATTORNEY
16. ITEMS FROM THE CITY MANAGER
17. INFORMATIONAL ITEMS - Upcoming Meetings (30-day Calendar) Informational Items
18. ADJOURNMENT
Adjourn to the Regular Meeting of the Dixon City Council on March 7, 2023.