Mayor Steven C. Bird 600 East A Street
Vice Mayor Don Hendershot Dixon, CA 95620-3697
Council Member Thom Bogue (707) 678-7000
Council Member Jim Ernest PIN Fax: (707) 678-1489
Council Member Kevin Johnson Website: www.cityofdixon.u:
Elected City Clerk Kristin M. Janisch E-mail: [email protected] City Treasurer James P. Ward Jr.
**** HI FOR
Jim Lindley, City Manager
Douglas White, City Attorney
REGULAR MEETING OF THE DIXON CITY COUNCIL
APPROVED MINUTES
Date Time Location
Meeting of February 21, 2023 7:00 pm Council Chambers
600 East A Street
Dixon, California
THIS MEETING WILL BE PHYSICALLY OPEN TO THE PUBLIC. ALL MEMBERS OF THE
PUBLIC MAY ALSO PARTICIPATE IN THE MEETING VIA VIDEO CONFERENCING AT PASSCODE: 604754 AND WILL BE GIVEN THE OPPORTUNITY TO PROVIDE PUBLIC COMMENT. TO SPEAK DURING PUBLIC COMMENT VIA VIDEO CONFERENCING CLICK ON "RAISE HAND", VIA TELECONFERENCE PRESS *9.
CLOSED SESSION AT 5:30 P.M.
0.0 ROLL CALL
Present: Councilmembers Thom Bogue, Jim Ernest, Kevin Johnson Vice Mayor Don Hendershot, Mayor Steve Bird
Absent: None.
0.1 PUBLIC COMMENT (CLOSED SESSION AGENDA ITEMS ONLY)
Mayor Bird opened public comment on Closed Session items. There was no public comment.
0.2 CONFERENCE WITH LABOR NEGOTIATORS:
Pursuant to Government Code § 54957.6
City Negotiators: Jim Lindley, Kate Zawadzki,
Rachel Ancheta, Douglas L. White
Unrepresented Employee: City Manager
Item Initiated By: Douglas L. White, City Attorney
Authorized By: Douglas L. White, City Attorney
0.3 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION:
Significant exposure to litigation pursuant to Government Code § 54956.9(d)(2): Two cases.
The City Council convened into Closed Session at 5:31 p.m.
The City Council adjourned from Closed Session at 7:17 p.m.
February 21, 2023 1
Mayor Bird stated that direction was provided to staff.
CALL TO ORDER
The Regular Meeting of the Dixon City Council was called to order at 7:18 p.m. by Mayor Bird.
ROLL CALL
Present: Councilmembers Thom Bogue, Jim Ernest, Kevin Johnson Vice Mayor Don Hendershot, Mayor Steve Bird
Absent: None.
Staff Present: Jim Lindley, City Manager
Douglas L. White, City Attorney
Lupe Ruiz, Administrative City Clerk
4. CONFLICT OF INTEREST
None.
APPROVAL OF AGENDA
Mayor Bird opened public comment on the item.
Public comment by Ginger Emerson and Ourania Riddle was received.
Mayor Bird closed public comment on the item.
Douglas L. White, City Attorney, provided information on revising the agenda and the addition of Item 9.10.
A motion was made by Councilmember Johnson, seconded by Councilmember Ernest, to approve the agenda with the exception of Item 9.10, which will be continued to a future meeting.
Roll call was taken as follows:
AYES: Bogue, Ernest, Johnson, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: None
PRESENTATIONS/PROCLAMATIONS/RECOGNITION
Presentation of Dixon Fire Department Annual Report.
Item Initiated By: Todd McNeal, Fire Chief
Authorized By: Jim Lindley, City Manager
Presented By: Todd McNeal, Fire Chief
Todd McNeal, Fire Chief, presented the 2022 Dixon Fire Department Annual Report and answered questions from the Council.
February 21, 2023 2
Mayor Bird opened public comment on the item.
Public comment by City Treasurer James Ward was received.
Mayor Bird closed public comment on the item.
6.2 Presentation on Dixon Police Department Transparency Portal.
Item Initiated By: Robert Thompson, Chief of Police
Authorized By: Jim Lindley, City Manager
Presented By: Tom Cordova, Police Captain
Robert Thompson, Chief of Police, presented the Dixon Police Department Transparency Portal and answered questions from the Council.
Mayor Bird opened public comment on the item. There was no public comment.
7. PUBLIC COMMENT (NON-AGENDA ITEMS)
Michael Ceremello commented on the Whiskey Barrel project, Senate Bill (SB) 1439, and flooding in the Cypress area.
Dane Beneatte asked for an itemized statement pertaining to costs on Measure D, and commented on the request for a stop sign on Fourth Street and A Street, and a report published by the City Treasurer.
Ginger Emerson commented on traffic concerns at the intersection of Fourth Street and A Street.
Douglas L. White, City Attorney, provided information on SB 1439 and answered questions from the Council.
Councilmember Johnson responded to comments made by Dane Beneatte.
ITEMS FROM THE CITY COUNCIL
Councilmember Ernest commented on traffic concerns, the Vacaville Dixon Greenbelt signs, and drainage in the northeast.
Councilmember Johnson attended and provided feedback on a tour with Representative to Congressman Mike Thompson, Eric Hoffman on February 9, 2023, and meeting with Congressman Mike Thompson and 21 staff members on February 14, 2023; commented on the Allard family participating in Family Feud, and tickets for the Dixon Rotary Crab Feed.
Vice Mayor Hendershot attended and provided feedback from the Dixon Senior Club meeting, meeting with Congressman Mike Thompson, and Empowerment Project fundraiser; and provided information on the Dixon Girls Softball clean-up at Hall Park on February 25, 2023.
Mayor Bird attended and provided feedback from the following events: Solano Transportation Authority meeting, Groundwater Sustainability meeting, Solano County Water Agency meeting, Chinese New Year Celebration, Dixon Women's February 21, 2023 3
Improvement Club fundraiser on February 13, 2023, was sworn into Solano Local Agency Formation Commission (LAFCO) on February 15, 2023, State of the Base ceremony at Travis Air Force Base, and Women in Business Night event.
CONSENT CALENDAR
Councilmember Bogue asked for Item 9.9 to be pulled and heard separately.
Councilmember Johnson asked for Item 9.7 to be pulled and heard separately.
Mayor Bird opened public comment on Consent Calendar items. There was no public comment.
A motion was made by Vice Mayor Hendershot, seconded by Councilmember Johnson, to approve the Consent Calendar with the exception of Items 9.7 and Roll call was taken as follows:
AYES: Bogue, Ernest, Johnson, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: None
9.1 Approve the Minutes from the January 31, 2023 Special Meeting of the Dixon City Council and the February 7, 2023 Regular Meeting of the Dixon City Council.
Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
Prepared By: Lupe Ruiz, Administrative City Clerk
Action: Minutes approved.
9.2 Adopt a Resolution approving the Enumeration of Claims.
Item Initiated By: Kate Zawadzki, Finance Director
Authorized By: Jim Lindley, City Manager
Prepared By: Kate Zawadzki, Finance Director
Action: Resolution 23-027
9.3 Adopt a Resolution authorizing City Staff to execute Task Order No. 553.1 for Harris & Associates ("Harris") to provide project management, construction management, and construction inspection services related to warranty enforcement to support the additional work for Homestead Phase 1 Village 1 for an amount not to exceed $11,215.
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Brandon Rodriguez, P.E., Senior Civil Engineer Action: Resolution 23-028
February 21, 2023 4
9.4 Adopt a Resolution authorizing City Staff to execute Task Order No. 617.2 for Harris & Associates ("Harris") to provide project management, construction management, and construction inspection to support the additional work for the Parkway Boulevard Western Embankment and Utilities Project No. 2003-12 ("Project") for an amount not to exceed $53,240.
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Brandon Rodriguez, P.E., Senior Civil Engineer Action: Resolution 23-029
9.5 Adopt a Resolution authorizing the City Manager to award a three (3) year contract with American River Backflow for on-call backflow prevention assembly testing and repair services for the Department of Engineering/Utilities.
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Josh Hudson, Water Operations Supervisor
Action: Resolution 23-030
9.6 Adopt a resolution authorizing City staff to execute:
1) Amendment No. 1 to the City's Professional Services Agreement #20- 030 ("Contract") with Commercial Pump and Mechanical Inc. ("CPM") for an amount of $158,459 for replacement of the submersible well pump/motor and related component/instrumentation upgrades at the Valley Glen Pump Station; and
2) Allocate a 15% contingency of $23,769 for any additional expenses that may be incurred during a large-scale rehabilitation project, and/or to offset the price volatility of materials in our current market. 3) A budget transfer of $182,227 from Water Operations Capital Improvement Fund No. 335-160 (Parklane Tank #1 Rehab- Consultants Professional) to Fund No. 335-128 (Valley Glen Instrumentation Upgrades- Construction) for Amendment No.1 and the 15%
Contingency.
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Josh Hudson, Water Operations Supervisor
Action: Resolution 23-031
ITEM PULLED AND HEARD SEPARATELY
Adopt a Resolution authorizing the City Manager to execute two On-Bill Financing Loan Agreements with Pacific Gas & Electric Company (PG&E) and Contracts for Services with EcoGreen Solutions to retrofit existing City infrastructure for a total of $266,257.49. Loan will be paid back by continued payment of previous utility bill payments for up to 8.47 years with an annual savings of $47,572.22 upon full repayment of each loan.
Item Initiated By: Louren Kotow, Public Works Director
Authorized By: Jim Lindley, City Manager
February 21, 2023 5
Prepared By: Louren Kotow, Public Works Director
Councilmember Johnson asked for additional information on the item.
Louren Kotow, Public Works Director, provided information on the item and answered questions from the Council.
Mayor Bird opened public comment on the item. There was no public comment.
A motion was made by Councilmember Johnson, seconded by Vice Mayor Hendershot, to approve the item as presented.
Roll call was taken as follows:
AYES: Bogue, Ernest, Johnson, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: None
Action: Resolution 23-033
9.8 Adopt resolution accepting a donation from Dixon Volunteer Firefighters' Association (DVFA) and amending the fiscal year 2022 - 2023 General Fund Budget for donation revenues and expenditures towards the upgrades to the Fire Department training grounds.
Item Initiated By: Todd McNeal, Fire Chief
Authorized By: Jim Lindley, City Manager
Prepared By: Andi Horigan, Fire Administrative Manager
Action: Resolution 23-032
ITEM PULLED AND HEARD SEPARATELY
9.9 Adopt a resolution authorizing:
1) City Staff to execute Amendment No. 39 with West Yost Associates for engineering services including, but not limited to, the development of a city-wide base map of authorized and unauthorized discharges of waste to land supporting an update of the Groundwater Well Overlay City Ordinance in concordance with the Comprehensive Update to the Zoning Ordinance and Map for an amount not to exceed $19,930; and 2) A budget amendment transferring funds from the Zoning Ordinance Account No. 102-134-529600-0000 (Legal Services) to 102-134- 522400-0000 (Consultants - Professional) and allocating an additional $1,430.
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Jordan Santos, Junior Engineer
Presented By: Deborah Barr, P.E., City Engineer/Director of Utilities Councilmember Johnson asked for additional information on the item.
February 21, 2023 6
Deborah Barr, P.E., City Engineer/Director of Utilities, provided information on the item and answered questions from the Council.
Mayor Bird opened public comment on the item.
Public comment by Dane Beneatte was received.
Mayor Bird closed public comment on the item.
Douglas L. White, City Attorney, provided information on the item.
A motion was made by Councilmember Bogue, seconded by
Councilmember Ernest, to approve the item as presented.
Roll call was taken as follows:
AYES: Bogue, Ernest, Johnson, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: None
Action: Resolution 23-034
ITEM CONTINUED TO A FUTURE MEETING
9.10 Staff recommends the City Council adopt a Resolution of the City of Dixon authorizing the Mayor to draft and send a letter on behalf of the City of Dixon opposing Initiative 21-0042A1.
Item Initiated By: Mayor Steve Bird
Authorized By: Jim Lindley, City Manager
Prepared By: Douglas L. White, City Attorney
Mayor Bird opened public comment on the item.
Public comment by Michael Ceremello, Ourania Riddle, and an unknown speaker was received
Mayor Bird closed public comment on the item.
Action: Item continued to a future agenda.
10. PUBLIC HEARINGS
10.1 Adopt a resolution:
1) Approving the design for the 4-way stop controlled intersection improvements at the N. Lincoln Street and Regency Parkway intersection, and
2) Approving the inclusion of the N. Lincoln Street and Regency Parkway Intersection improvements as part of a future Road Maintenance and Rehabilitation Account (RMRA) project for additional work under the 2022 Pavement Preservation Project.
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
February 21, 2023 7
Prepared By: Jordan Santos, Junior Engineer
Presented By: Jordan Santos, Junior Engineer
Jordan Santos, Junior Engineer, provided a presentation on the item and answered questions from the Council.
Deborah Barr, P.E., City Engineer/Director of Utilities, provided information on the item and answered questions from the Council.
Mayor Bird opened public comment on the item.
Public comment by Dane Besneatte, Michael Ceremello, and Ginger Emerson was received.
Mayor Bird closed public comment on the item.
Douglas L. White, City Attorney, provided information on the item.
A motion was made by Vice Mayor Hendershot, seconded by Councilmember Bogue, to approve the item as presented.
Roll call was taken as follows:
AYES: Bogue, Ernest, Johnson, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: None
Action: Resolution 23-035
11. UNFINISHED BUSINESS
None.
12. NEW BUSINESS
12.1 Staff recommends the City Council adopt a Resolution of the City of Dixon establishing a Water Rate Committee.
Staff further recommends the City Council discuss the appointment of two (2) members of the City Council to chair the Water Rate Committee and take action to appoint those members to the Water Rate Committee.
Item Initiated By: Douglas L. White, City Attorney
Authorized By: Jim Lindley, City Manager
Prepared By: Douglas L. White, City Attorney
Presented By: Douglas L. White, City Attorney
Douglas L. White, City Attorney, presented the item and answered questions from the Council.
The Mayor recommended that a member be a resident of the City, or operate a business in the City.
Jim Lindley, City Manager, provided information on the item.
February 21, 2023 8
Mayor Bird opened public comment on the item.
Public comment by Michael Ceremello, Dane Beneatte, and an unknown speaker was received.
Mayor Bird closed public comment on the item.
Mayor Bird recommended that a recruitment be conducted for the committee.
Vice Mayor Hendershot agreed with the recruitment process, if a Councilmember did not have someone to nominate.
Mayor Bird recommended the appointment of Councilmember Bogue and Councilmember Johnson to the committee.
A motion was made by Mayor Bird, seconded by Vice Mayor Hendershot, to appoint Councilmember Bogue and Councilmember Johnson to the committee, conduct a recruitment process for committee members or Council may provide a nomination, and present the list of interested members at the March 21, 2023 City Council meeting.
Roll call was taken as follows:
AYES: Bogue, Ernest, Johnson, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: None
Douglas L. White, City Attorney, asked for clarification on the deadline to submit interest.
Mayor Bird stated that the deadline to submit interest is March 20, 2023.
Action: Resolution 23-036
13. PUBLIC COMMENT (NON-AGENDA ITEMS)
Michael Ceremello congratulated and thanked the Mayor for taking extended comments from the public.
Ginger Emerson commented on other intersections with traffic concerns and public safety.
14. ITEMS FROM THE CITY COUNCIL
Mayor Bird thanked those that provided input.
Councilmember Bogue was thankful for his appointment to the Water Rate Ad Hoc committee.
Councilmember Johnson thanked staff and those that provided input.
February 21, 2023 9
15. ITEMS FROM THE CITY ATTORNEY
16. ITEMS FROM THE CITY MANAGER
INFORMATIONAL ITEMS - Upcoming Meetings (30-day Calendar) 02/28/2023 7:00 p.m. Parks & Recreation Commissior
03/07/2023 7:00 p.m. City Council
03/08/2023 5:30 p.m. Vacaville Dixon Greenbelt Authority 03/14/2023 7:00 p.m. Planning Commission
03/20/2023 6:30 p.m. Special City Council & Planning Commission Joint 03/21/2023 7:00 p.m. City Council
18. ADJOURNMENT
The Regular Meeting of the Dixon City Council adjourned at 10:02 p.m Katin Manich
Kristin M. Janiseh Steven C. Bird
Eleoted City Clerk of the City of Dixon Mayor of the City of Dixon February 21, 2023 10