Mayor Steven C. Bird
Vice Mayor Don Hendershot IZON Dixon, CA 95620-3697
Council Member Thom Bogue
Council Member Jim Ernest Fax: (707) 678-1489
Council Member Kevin Johnson Website: www.cityofdixon.us Elected City Clerk Kristin M. Janisch E-mail: [email protected] City Treasurer James P. Ward Jr.
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Jim Lindley, City Manager
Douglas White, City Attorney
REGULAR MEETING OF THE DIXON CITY COUNCIL
APPROVED MINUTES
Date Time Location
Meeting of April 4, 2023 7:00 pm Council Chambers
600 East A Street
Dixon, California
THIS MEETING WILL BE PHYSICALLY OPEN TO THE PUBLIC. ALL MEMBERS OF THE
PUBLIC MAY ALSO PARTICIPATE IN THE MEETING VIA VIDEO CONFERENCING AT https://us02web.zoom.us/i/9886211137? pwd=R2dxZ3RkbU9SQXdIUVIIRkc0Q/QwZz09 AND VIA TELECONFERENCE BY CALLING (669) 900-9128, MEETING ID: 988 621 1137, PASSCODE: 604754 AND WILL BE GIVEN THE OPPORTUNITY TO PROVIDE PUBLIC COMMENT. TO SPEAK DURING PUBLIC COMMENT VIA VIDEO CONFERENCING CLICK ON "RAISE HAND", VIA TELECONFERENCE PRESS *9.
1. CALL TO ORDER
The Regular Meeting of the Dixon City Council was called to order at 7:00 p.m. by Mayor Bird.
2. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Councilmember Ernest.
ROLL CALL
Present: Councilmembers Thom Bogue, Jim Ernest, Kevin Johnson Vice Mayor Don Hendershot, Mayor Steve Bird
Absent: None.
Staff Present: Jim Lindley, City Manager
Douglas L. White, City Attorney (via Zoom)
Lupe Ruiz, Administrative City Clerk
4. CONFLICT OF INTEREST
None.
APPROVAL OF AGENDA
Mayor Bird stated that Item 6.1 would be continued to a future meeting.
Mayor Bird opened public comment on Item 6.1. There was no public comment.
A motion was made by Councilmember Ernest, seconded by Vice Mayor Hendershot, to approve the agenda as presented.
April 4, 2023 1
Roll call was taken as follows:
AYES: Bogue, Ernest, Johnson, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: None
PRESENTATIONS/PROCLAMATIONS/RECOGNITION
6.1 Recognition of Promotions of Lieutenant Jenna Cameron, Lieutenant Mic heisser and Sergeant Alberto Oliveira
Item Initiated By: Robert Thompson, Chief of Police
Authorized By: Jim Lindley, City Manager
Presented By: Robert Thompson, Chief of Police
ITEM CONTINUED TO A FUTURE MEETING.
PUBLIC COMMENT (NON-AGENDA ITEMS)
Rhea Gardner, Dixon Library, provided an update on steps taken to improve the security in the children's area.
Michael Ceremello commented on a recent storm and areas that experience flooding, notification of the Water Rate Advisory Ad Hoc Committee meeting, the delivery of a postponement notice, and Police Chief salary information on Transparent California.
Dane Besneatte commented on the public records request he submitted regarding Measure D records.
ITEMS FROM THE CITY COUNCIL
Councilmember Ernest commented on the City Council representing the citizens of Dixon, attended and provided feedback from the Dixon Regional Watershed JPA meeting, Dixon Fire Department Awards Night, and League of California Cities meeting.
Councilmember Johnson attended and provided feedback from the Dixon Fire Department Awards Night, and responded to comments from Dane Besneatte.
Councilmember Bogue responded to comments made regarding the duties of the City Council.
Vice Mayor Hendershot attended Housing First Solano and JPA Homeless meetings.
Mayor Bird attended the Dixon Regional Watershed JPA, CAP Solano, Dixon Fire Department Awards Night, and the North Bay League of Cities meetings, attended and provided feedback from the Travis Air Force Base 50th Anniversary of Operation Homecoming, and commented on being a member of the City Council.
CONSENT CALENDAR
Councilmember Ernest asked for Item 9.11 to be pulled and heard separately.
April 4, 2023 2
Councilmember Bogue asked for Item 9.1 to be pulled and heard separately.
Mayor Bird opened public comment for Consent Calendar items. There was no public comment.
A motion was made by Vice Mayor Hendershot, seconded by Councilmember Johnson, to approve the Consent Calendar with the exception of Items 9.1 and
9.11. Roll call was taken as follows:
AYES: Bogue, Ernest, Johnson, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: None
ITEM PULLED AND HEARD SEPARATELY
Approve the Minutes from the March 20, 2023 Special Meeting of the Dixon City Council and Planning Commission Joint Study Session #2, and the March 21, 2023 Regular Meeting of the Dixon City Council.
Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
Prepared By: Lupe Ruiz, Administrative City Clerk
Councilmember Bogue asked for clarification on the item.
Lupe Ruiz, Administrative City Clerk, provided information on the item.
Mayor Bird opened public comment on the item. There was no public comment.
A motion was made by Councilmember Johnson, seconded by Councilmember Bogue, to approve the item as presented.
Roll call was taken as follows:
AYES: Bogue, Ernest, Johnson, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: None
Action: Minutes approved.
9.2 Adopt a Resolution approving the Enumeration of Claims.
Item Initiated By: Kate Zawadzki, Finance Director
Authorized By: Jim Lindley, City Manager
Prepared By: Kate Zawadzki, Finance Director
Action: Resolution 23-062
April 4, 2023 3
9.3 Adopt a Resolution authorizing the City Manager to execute an agreement with the 36th District Agricultural Association (also known as the Dixon May Fair) for use of designated areas within Hall Park for parking during the annual May Fair.
Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
Prepared By: Lupe Ruiz, Administrative City Clerk
Action: Resolution 23-063
9.4 Adopt a Resolution authorizing the City Clerk to advertise for Request for Qualifications (RFQ) for a Contractor to perform a reconstruction of the tennis court complex at Hall Park.
Item Initiated By: Louren Kotow, Public Works Director
Authorized By: Jim Lindley, City Manager
Prepared By: Louren Kotow, Public Works Director
Action: Resolution 23-064
9.5 Adopt a resolution approving the proposed Caltrans Freeway Maintenance Agreement.
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Jordan Santos, Junior Engineer
Action: Resolution 23-065
9.6 Adopt a resolution authorizing the City Manager to execute Amendment No. 13 extending the term of the City's Professional Services Agreement (PSA) No. 20-051 with Civil Pacific, Inc. ("Civil Pacific") through June 30, 2026.
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Josh Hudson, Water Operations Supervisor
Action: Resolution 23-066
9.7 Adopt a resolution authorizing the City Manager to extend the lease agreement with Mobile Modular for a modular office building located at 1555 Fitzgerald Drive for a one (1) year term, for a monthly rate of $863.50, not to exceed the amount of $10,362 for the term.
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Itzie Serrano, Administrative Assistant
Action: Resolution 23-067
9.8 Adopt a resolution authorizing the City Engineer/Director of Utilities to execute Amendment No. 8 with Stantec Consulting Services ("Stantec") to provide engineering support for the proposed Dixon 257 Development April 4, 2023 4
Project for a time and materials cost not to exceed $18,500; and a corresponding budget amendment with no net fiscal impact.
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Leland Markusen, Junior Engineer
Action: Resolution 23-068
9.9 Adopt a Resolution authorizing the City Manager to award a three (3) year contract with Tesco Controls for annual Extended Maintenance and System Service (EMASS) and Arc flash re-assessment for the Department of Engineering/Utilities.
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Josh Hudson, Water Operations Supervisor
Action: Resolution 23-069
9.10 Adopt a resolution approving the amended Building Inspector I/ll job classification.
Item Initiated By: Raffi Boloyan, Community Development Director Authorized By: Jim Lindley, City Manager
Prepared By: Raffi Boloyan, Community Development Director Rachel Ancheta, Human Resources Director
Action: Resolution 23-070
ITEM PULLED AND HEARD SEPARATELY
9.11 Consider and adopt a resolution amending provisions of the City Officials' Handbook for the City of Dixon to establish time limits for presentations during public hearings.
Item Initiated By: Douglas L. White, City Attorney
Authorized By: Jim Lindley, City Manager
Prepared By: Douglas L. White, City Attorney
Councilmember Ernest requested further discussion on the item.
Jim Lindley, City Manager, provided information on the item.
Douglas L. White, City Attorney, provided information on the item and answered questions from the Council.
Mayor Bird opened public comment on the item.
Public comment by Michael Ceremello was received.
A motion was made by Councilmember Johnson, seconded by Councilmember Bogue, to approve the item with the addition of a rebuttal time of 5 minutes, specifically on appeals.
April 4, 2023 5
Roll call was taken as follows:
AYES: Bogue, Johnson, Hendershot, Bird
NOES: Ernest
ABSTAIN: None
ABSENT: None
Action: Resolution 23-071
10. PUBLIC HEARINGS
None.
11. UNFINISHED BUSINESS
None.
12. NEW BUSINESS
12.1 Adopt a Resolution of the City Council of the City of Dixon Authorizing the Issuance of Special Tax Bonds (the "2023 Bonds") for Improvement Area No. 2 of the City of Dixon Community Facilities District No. 2019-1 (Homestead), and Approving Related Documents and Actions.
Item Initiated By: Kate Zawadzki, Finance Director
Authorized By: Jim Lindley, City Manager
Prepared By: Kenneth Dieker, Municipal Finance Advisor
Presented By: Kate Zawadzki, Finance Director
Kate Zawadzki, Finance Director, introduced the item.
Kenneth Dieker, Municipal Finance Advisor, provided a presentation on the item and answered questions from the Council.
Mayor Bird opened public comment on the item. There was no public comment.
A motion was made by Vice Mayor Hendershot, seconded by Councilmember Johnson, to approve the item as presented.
Roll call was taken as follows:
AYES: Bogue, Ernest, Johnson, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: None
Action: Resolution 23-072
12.2 Adopt a Resolution to accept the Single Audit for the Fiscal Year Ended June 30, 2022.
Item Initiated By: Kate Zawadzki, Finance Director
Authorized By: Jim Lindley, City Manager
Prepared By: Kate Zawadzki, Finance Director
Presented By: Kate Zawadzki, Finance Director
April 4, 2023 6
Kate Zawadzki, Finance Director, presented the item.
Mayor Bird opened public comment on the item. There was no public comment.
A motion was made by Councilmember Bogue, seconded by Vice Mayor Hendershot, to approve the item as presented.
Roll call was taken as follows:
AYES: Bogue, Ernest, Johnson, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: None
Action: Resolution 23-073
13. PUBLIC COMMENT (NON-AGENDA ITEMS)
Michael Ceremello commented on records for Measure D.
14. ITEMS FROM THE CITY COUNCIL
Vice Mayor Hendershot asked for an update on the traffic signal lights at Valley Glen and Highway 113, and stop signs at Seventh and A Street.
Deborah Barr, City Engineer/Director of Utilities, provided an update on traffic signal lights and the stop signs.
Councilmember Johnson asked for a review of the audio.
Councilmember Ernest responded to comments from Dane Beneatte regarding public outreach.
Mayor Bird commented on the proper use of the microphones.
ITEMS FROM THE CITY ATTORNEY
Douglas L. White, City Attorney, provided information on the upcoming Water Rate Advisory Ad Hoc Committee meeting.
16. ITEMS FROM THE CITY MANAGER
17. INFORMATIONAL ITEMS - Upcoming Meetings (30-day Calendar) 04/06/2023 7:00 p.m. Water Rate Advisory Ad Hoc Committee 04/11/2023 7:00 p.m. Planning Commission
04/12/2023 5:30 p.m. Vacaville Dixon Greenbelt Authority 04/18/2023 7:00 p.m. City Council
04/19/2023 7:00 p.m. Transportation Advisory Commission 04/24/2023 6:30 p.m. Special City Council & Planning Commission Meeting Joint Study Session #3
04/25/2023 7:00 p.m. Parks & Recreation Commission
April 4, 2023 7
18. ADJOURNMENT
The Regular Meeting of the Dixon City Council adjourned at 8:09 p.m.
LupeRuis
Steven C. Bird
for Elected City Clerk of the City of Dixon
Mayor of the City of Dixon
April 4, 2023