Mayor Steven C. Bird 600 East A Street
Vice Mayor Don Hendershot Dixon, CA 95620-3697
Council Member Thom Bogue (707) 678-7000
Council Member Jim Ernest Fax: (707) 678-1489
Council Member Kevin Johnson Website: www.cityofdixon.us Elected City Clerk Kristin M. Janisch E-mail: [email protected] City Treasurer James P. Ward Jr.
**** LIFOR
Jim Lindley, City Manager
Douglas White, City Attorney
REGULAR MEETING OF THE DIXON CITY COUNCIL
APPROVED MINUTES
Date Time Location
Meeting of April 18, 2023 7:00 pm Council Chambers
600 East A Street
Dixon, California
THIS MEETING WILL BE PHYSICALLY OPEN TO THE PUBLIC. ALL MEMBERS OF THE
PUBLIC MAY ALSO PARTICIPATE IN THE MEETING VIA VIDEO CONFERENCING AT https://us02web.zoom.us/j/9886211137?pwd=R2dxZ3RkbU9SQXd/UV|IRkc0Q/QwZz09 AND VIA TELECONFERENCE BY CALLING (669) 900-9128, MEETING ID: 988 621 1137, PASSCODE: 604754 AND WILL BE GIVEN THE OPPORTUNITY TO PROVIDE PUBLIC COMMENT. TO SPEAK DURING PUBLIC COMMENT VIA VIDEO CONFERENCING CLICK ON "RAISE HAND", VIA TELECONFERENCE PRESS *9.
0. CLOSED SESSION AT 6:00 P.M.
0.0 ROLL CALL
Present: Councilmembers Jim Ernest, Kevin Johnson
Vice Mayor Don Hendershot, Mayor Steve Bird
Absent: Councilmember Thom Bogue
0.1 PUBLIC COMMENT (CLOSED SESSION AGENDA ITEMS ONLY)
Mayor Bird opened public comment on Closed Session items. There was no public comment.
0.2 CONFERENCE WITH LABOR NEGOTIATORS:
Pursuant to Government Code § 54957.6
City Negotiators: Jim Lindley, Kate Zawadzki,
Rachel Ancheta, Douglas L. White
Employee Organizations: Dixon Price nice Fires nociation Public Employees Union, Local One
Non-Represented Management Unit
Non-Represented Non-Management Unit
Dixon Mid-Manager's and Supervisor's
Association
Dixon Public Safety Mid-Manager's Association
Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
April 18, 2023 1
The City Council adjourned into Closed Session at 6:01 p.m.
The City Council reconvened from Closed Session at 6:56 p.m.
Mayor Bird stated there was no reportable action and direction was provided to staff.
CALL TO ORDER
The Regular Meeting of the Dixon City Council was called to order at 7:00 p.m. by Mayor Bird.
2. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Councilmember Ernest.
ROLL CALL
Present: Councilmembers Jim Ernest, Kevin Johnson
Vice Mayor Don Hendershot, Mayor Steve Bird
Absent: Councilmember Thom Bogue
Staff Present: Jim Lindley, City Manager
Douglas L. White, City Attorney
Lupe Ruiz, Administrative City Clerk
CONFLICT OF INTEREST
None.
APPROVAL OF AGENDA
Mayor Bird opened public comment on the item.
Public comment by Ginger Emerson was received.
Douglas L. White, City Attorney, responded to comments from Ginger Emerson.
Mayor Bird closed public comment on the item.
A motion was made by Vice Mayor Hendershot, seconded by Councilmember Ernest, to approve the agenda as presented.
Roll call was taken as follows:
AYES: Ernest, Johnson, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: Bogue
April 18, 2023 2
6. PRESENTATIONS/PROCLAMATIONS/RECOGNITION
6.1 Recognition of Promotions of Lieutenant Jenna Cameron, Lieutenant Mick Geisser and Sergeant Alberto Oliveira.
Item Initiated By: Robert Thompson, Chief of Police
Authorized By: Jim Lindley, City Manager
Presented By: Robert Thompson, Chief of Police
Robert Thompson, Chief of Police, administered the oath to Lieutenant Jenna Cameron, Lieutenant Mick Geisser and Sergeant Alberto Oliveira.
Mayor Bird opened public comment on the item. There was no public comment.
7. PUBLIC COMMENT (NON-AGENDA ITEMS)
Ginger Emerson commented on the zoning ordinance.
8. ITEMS FROM THE CITY COUNCIL
Councilmember Johnson attended the Water Rate Advisory Ad Hoc Committee meeting and League of California Cities City Leaders Summit, commented on the Kiwanis Breakfast with the Bunny event, and provided information on the upcoming Lions Drive-Thru Fundraiser, Special City Council & Planning Commission Joint Study Session #3, and Dixon Chamber of Commerce Mixer.
Vice Mayor Hendershot commented on receiving literature during the meeting.
Councilmember Ernest attended and provided feedback from the League of California Cities City Leaders Summit.
Mayor Bird attended the League of California Cities City Leaders Summit; Water Rate Advisory Ad Hoc Committee, Solano Transportation Authority, Ground Water Sustainability, and Solano County Water Agency meetings; and an award ceremony for the Napa Solano Labor Council.
CONSENT CALENDAR
Councilmember Ernest asked for Item 9.9 to be pulled and heard separately.
Mayor Bird opened public comment on consent calendar items. There was no public comment.
A motion was made by Councilmember Johnson, seconded by Vice Mayor Hendershot, to approve the consent calendar with the exception of Item 9.9.
Roll call was taken as follows:
AYES: Ernest, Johnson, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: Bogue
April 18, 2023 3
9.1 Approve the Minutes from the April 4, 2023 Regular Meeting of the Dixon City Council.
Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
Prepared By: Lupe Ruiz, Administrative City Clerk
Action: Minutes approved.
9.2 Adopt a Resolution approving the Enumeration of Claims.
Item Initiated By: Kate Zawadzki, Finance Director
Authorized By: Jim Lindley, City Manager
Prepared By: Kate Zawadzki, Finance Director
Action: Resolution 23-074
9.3 Adopt a Resolution amending the City of Dixon Salary Schedule with previously City Council approved changes.
Item Initiated By: Rachel Ancheta, Human Resources Director Authorized By: Jim Lindley, City Manager
Prepared By: Kim Stalie, Risk Analyst I|
Action: Resolution 23-075
9.4 Adopt a resolution authorizing the City Staff to execute Amendment No. 5 to the City's Professional Services Agreement ("PSA") 21-038 with DKS Associates ("DKS") to complete travel demand modeling and traffic impact analysis review services for the Dixon 257 Development Project for an amount not to exceed $12,935, and approve the corresponding budget amendment with no net fiscal impact.
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Leland Markusen, Junior Engineer
Action: Resolution 23-076
9.5 Adopt a resolution authorizing City Staff to execute Task Order No. 406 for Harris & Associates ("Harris") for Engineering Department Staff Augmentation Services through June 30, 2023, for an amount not to exceed $52,744; and (2) Approve the following Project Number Adjustment.
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Brandon Rodriguez, P.E., Senior Civil Engineer Action: Resolution 23-077
9.6 Adopt a resolution authorizing City Staff to execute Task Order Amendment No. 554.1 for Harris & Associates ("Harris") to provide project and construction management for project closeout and public works inspection services for Homestead Phase 1 Village 2 Improvements for an amount not to exceed $14,201.
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities April 18, 2023 4
Authorized By: Jim Lindley, City Manager
Prepared By: Brandon Rodriguez, P.E., Senior Civil Engineer Action: Resolution 23-078
9.7 Adopt a Resolution accepting the Sewer System Management Plan ("SSMP") update, prepared by Harris & Associates (dated April 2023).
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Leland Markusen, Junior Engineer
Action: Resolution 23-079
9.8 Adopt a resolution authorizing the City Manager to execute:
1) West Yost Associates ("WYA") Professional Services Agreement ("PSA") No. 16-005 Amendment No. 31.1 expanding scope of services to provide stormwater engineering support for the Milk Farm Development for a time and materials cost not to exceed $21,900; and 2) A corresponding budget amendment with no net fiscal impact.
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Leland Markusen, Junior Engineer
Action: Resolution 23-080
ITEM PULLED AND HEARD SEPARATELY
9.9 Adopt a Resolution authorizing:
1. City Manager to execute Amendment #1 to the Professional Services Agreement ("PSA") with DeNovo Planning to prepare the necessary EIR for the Dixon 257 project; and
2. A corresponding budget amendment.
Item Initiated By: Raffi Boloyan, Community Development Director Authorized By: Jim Lindley, City Manager
Prepared By: Raffi Boloyan, Community Development Director Councilmember Ernest asked for clarification on the item.
Raffi Boloyan, Community Development Director, provided information on the item and answered questions from the Council.
Douglas L. White, City Attorney, provided information on the item.
Mayor Bird opened public comment on the item.
Public comment by Michael Ceremello was received.
Mayor Bird closed public comment on the item.
A motion was made by Councilmember Ernest, seconded by
Councilmember Johnson, to approve the item as presented.
April 18, 2023 5
Roll call was taken as follows:
AYES: Ernest, Johnson, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: Bogue
Action: Resolution 23-081
10. PUBLIC HEARINGS
10.1 Conduct a Public Hearing to receive and consider public comments on updates to the Master Fee Schedule based on the December 2022 All Urban Consumers Price Index (CPI); and Adopt a Resolution of the Dixon City Council Approving an Annual Update to the Master Fee Schedule based on the Consumer Price Index (CPI).
Item Initiated By: Kate Zawadzki, Finance Director
A eared By stephanie Frank, Fiance Analyst 1l
Presented By: Kate Zawadzki, Finance Director
Kate Zawadzki, Finance Director, presented the item.
Mayor Bird opened public comment on the item. There was no public comment.
A motion was made by Councilmember Johnson, seconded by Vice Mayor Hendershot, to approve the item as presented.
Roll call was taken as follows:
AYES: Ernest, Johnson, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: Bogue
Action: Resolution 23-082
10.2 178 North First Street (Whiskey Barrel) - Appeal (APL23-01) of the March 14, 2023 Planning Commission decision to: 1) Conditionally approve a Time Extension (EXT23-01) to the previously approved Conditional Use Permit (UP21-02) to allow a new public/lounge and outdoor dining, and 2) Determine that Public Convenience and/or Necessity (PCN) (UP23-01) would be served by the issuance of an additional "on-sale" (Type 48) alcohol license for the new pub/lounge. No changes are proposed to the previously approved use, site plan or floor plan for the use; APN: 0115- 082- 090; Zoning District: Downtown Commercial (CD); 178 N First, LLC, owner, Edward "Mickey" Renger and Tiffany Fabiani, applicants; , individually ano on behalf "unnamed others", appellant; File No: APL23-01/PA23-05, PA23- 03/EXT23-01/UP23-01.
Recommended Action: Adopt a Resolution denying an Appeal (AP23-01) and upholding the March 14, 2023 Planning Commission decision to:
April 18, 2023 6
1) Conditionally approve a Time Extension (23-01) to the previously approved Conditional Use Permit (22-02) to allow a new public/lounge and outdoor dining, and 2) Determine that Public Convenience and/or Necessity (PCN) (UP23-01) would be served by the issuance of an additional off sale (Type 48) alcohol license to a new pub/lounge.
Item Initiated By: Raffi Boloyan, Community Development Director Authorized By: Jim Lindley, City Manager
Prepared By: Scott Greeley, Associate Planner
Presented By: Raffi Boloyan, Community Development Director Douglas L. White, City Attorney, asked that Ginger Emerson be allowed to finish her earlier comments.
Ginger Emerson commented on the item.
Raffi Boloyan, Community Development Director, provided a presentation on the item and answered questions from the Council.
Councilmember Johnson recused himself from the item.
Douglas L. White, City Attorney, provided clarification on Councilmember Johnson recusing himself from the item.
Ginger Emerson, Appellant, spoke on the item.
Tiffany Fabiani, Applicant, spoke on the item.
Mayor Bird opened public comment on the item.
Public comment by Kay Fulfs Cayler, Julian Cuevas, Mike Hamilton, Noah Schroeder, Joann Pereira, Dan Shafer, Mary Savage, Michael Ceremello, Nicole Bennett, Martha Pearson, Shauna Menina, Edward Renger, Carla Scimemi, Nick Herrera, and four (4) unknown speakers was received.
Mayor Bird closed public comment on the item.
Ginger Emerson provided a rebuttal.
Douglas L. White, City Attorney, provided clarification on the appeal.
A motion was made by Councilmember Ernest, seconded by Vice Mayor Hendershot, to approve the item as presented.
Roll call was taken as follows:
AYES: Ernest, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: Bogue, Johnson
Action: Resolution 23-083
April 18, 2023 7
The City Council adjourned for a break at 9:10 p.m.
The City Council reconvened at 9:15 p.m.
11. UNFINISHED BUSINESS
None.
12. NEW BUSINESS
12.11 Request for a waiver and refund of the appeal fee associated with the appeal (AP23-01) of the Use Permit Time Extension (EXT23-01) and Public Convenience or Necessity determination (UP23-01) for the Whiskey Barrel 707 project at 178 N First St.
Recommended Action: By Minute Action, the Council should take action on the request for a waiver and refund of the appeal fees.
Item Initiated By: Raffi Boloyan, Community Development Director Authorized By: Jim Lindley, City Manager
Prepared By: Raffi Boloyan, Community Development Director Presented By: Raffi Boloyan, Community Development Director Raffi Boloyan, Community Development Director, presented the item and answered questions from the Council.
Mayor Bird opened public comment on the item.
Public comment by Ginger Emerson, Michael Ceremello, and Edward Renger was received.
Mayor Bird closed public comment on the item.
A motion was made by Councilmember Ernest, seconded by Vice Mayor Hendershot, to deny a waiver and refund of the appeal fee.
Roll call was taken as follows:
AYES: Ernest, Johnson, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: Bogue
Action: Minute action denying a waiver and refund of the appeal fee associated with the appeal (AP23-01) of the Use Permit Time Extension (EXT23-01) and Public Convenience or Necessity determination (UP23-01) for the Whiskey Barrel 707 project at 178 N First St.
12.2 Receive and accept the following reports: a) 2022 General Plan Annual Progress Report; b) Housing Element Annual Progress Report (APR); and c) Housing Successor Annual Report.
Item Initiated By: Raffi Boloyan, Community Development Director Authorized By: Jim Lindley, City Manager
Prepared By: Raffi Boloyan, Community Development Director April 18, 2023 8
Presented By: Raffi Boloyan, Community Development Director Raffi Boloyan, Community Development Director, presented the item and answered questions from the Council.
Mayor Bird opened public comment on the item.
Public comment by Michael Ceremello was received.
Mayor Bird closed public comment on the item.
Action: Acceptance of reports.
12.3 Adopt a resolution:
1. Accepting staff's proposed improvements for the Highway Safety Improvement Program ("HSIP") Cycle 10 Project No. H10-04-015 and authorize staff to advertise for construction bids; and
2. Finding the HSIP Cycle 10 Project No. H10-04-015 to be Class 1 statutorily exempt from the California Environmental Quality Act (CEQA) per Section 15301(c) of the CEQA Guidelines; and
3. Authorizing the City Clerk to file a Notice of Exemption for the above project with the County Clerk of Solano County in conformance with procedures for the filing of such notices in the CEQA and the CEQA guidelines.
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Brandon Rodriguez, P.E., Senior Civil Engineer Presented By: Brandon Rodriguez, P.E., Senior Civil Engineer Brandon Rodriguez, P.E., Senior Civil Engineer, provided a presentation on the item and answered questions from the Council.
Mayor Bird opened public comment on the item. There was no public comment.
Deborah Barr, P.E., City Engineer/Director of Utilities, answered questions from the Council.
Douglas L. White, City Attorney, provided information on the item.
A motion was made by Vice Mayor Hendershot, seconded by Councilmember Ernest, to approve the item as presented with the additional information provided to the public.
Roll call was taken as follows:
AYES: Ernest, Hendershot, Bird
NOES: Johnson
ABSTAIN: None
ABSENT: Bogue
April 18, 2023 9
Action: Resolution 23-084
12.4 Receive an update of the third quarter Fiscal Year (FY) 2022-23 budget projections and financial results and approve the recommended budget adjustments.
Item Initiated By: Kate Zawadzki, Finance Director
Authorized By: Jim Lindiey, City Manager
Prepared By: Kate Zawadzki, Finance Director
Presented By: Kate Zawadzki, Finance Director
Kate Zawadzki, Finance Director, provided a presentation on the item.
Mayor Bird opened public comment on the item. There was no public comment.
ouncim ver mason, to pre Mayor as dese econded by
Roll call was taken as follows:
AYES: Ernest, Johnson, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: Bogue
Action: Resolution 23-085
Mayor Bird returned to Item 12.2 to accept the reports.
Douglas L. White, City Attorney, provided information on the acceptance of Item 12.2.
A motion was made by Councilmember Johnson, seconded by Councilmember Ernest, to accept the reports as presented.
Roll call was taken as follows:
AYES: Ernest, Johnson, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: Bogue
13. PUBLIC COMMENT (NON-AGENDA ITEMS)
Ginger Emerson commented on appeal fees.
14. ITEMS FROM THE CITY COUNCIL
Councilmember Ernest requested an update on the new financial software.
Vice Mayor Hendershot stated that there are many upcoming meetings.
Mayor Bird congratulated those promoted.
April 18, 2023 10
15. ITEMS FROM THE CITY ATTORNEY
Douglas L. White, City Attorney, provided information on the upcoming Water Rate Advisory Ad Hoc Committee meeting.
16. ITEMS FROM THE CITY MANAGER
Jim Lindley, City Manager, provided information on the upcoming Special City Council Meeting - Goal Setting Workshop.
17. INFORMATIONAL ITEMS - Upcoming Meetings (30-day Calendar) 04/19/2023 7:00 p.m. Transportation Advisory Commission 04/24/2023 6:30 p.m. Special City Council & Planning Commission Meeting Joint Study Session #3
04/25/2023 7:00 p.m. Parks & Recreation Commission
04/27/2023 7:00 p.m. Water Rate Advisory Ad Hoc Committee 04/29/2023 9:00 a.m. Special City Council - Goal Setting Workshop 05/02/2023 7:00 p.m. City Council
05/08/2023 6:00 p.m. Special City Council - Budget Workshop
18. ADJOURNMENT
The Regular Meeting of the Dixon City Council adjourned at 10:05 p.m. ten Manuch
Kristin M. Janisch Steven C. Bird
Elected City Clerk of the City of Dixon Mayor of the City of Dixon April 18, 2023 11