Mayor Steven C. Bird 600 East A Street
Vice Mayor Don Hendershot Dixon, CA 95620-3697
Council Member Thom Bogue PION (707) 678-7000
Council Member Jim Ernest Fax: (707) 678-1489
Council Member Kevin Johnson Website: www.cityofdixon.us Elected City Clerk Kristin M. Janisch E-mail: [email protected] City Treasurer James P. Ward Jr.
**** LIFOR
Jim Lindley, City Manager
Douglas White, City Attorney
REGULAR MEETING OF THE DIXON CITY COUNCIL
APPROVED MINUTES
Date Time Location
Meeting of May 2, 2023 7:00 pm Council Chambers
600 East A Street
Dixon, California
THIS MEETING WILL BE PHYSICALLY OPEN TO THE PUBLIC. ALL MEMBERS OF THE
PUBLIC MAY ALSO PARTICIPATE IN THE MEETING VIA VIDEO CONFERENCING AT https://us02web.zoom.us/i/9886211137?pwd=R2dxZ3RkbU9SQXdIUVIIRkc0Q/QwZz09 AND VIA TELECONFERENCE BY CALLING (669) 900-9128, MEETING ID: 988 621 1137, PASSCODE: 604754 AND WILL BE GIVEN THE OPPORTUNITY TO PROVIDE PUBLIC COMMENT. TO SPEAK DURING PUBLIC COMMENT VIA VIDEO CONFERENCING CLICK ON "RAISE HAND", VIA TELECONFERENCE PRESS *9.
0. CLOSED SESSION AT 6:00 P.M.
0.0 ROLL CALL
Present: Councilmember Thom Bogue, Jim Ernest, Kevin Johnson Vice Mayor Don Hendershot, Mayor Steve Bird
Absent: None.
0.1 PUBLIC COMMENT (CLOSED SESSION AGENDA ITEMS ONLY)
Mayor Bird opened public comment on Closed Session items. There was no public comment.
0.2 CONFERENCE WITH LABOR NEGOTIATORS:
Pursuant to Government Code § 54957.6
City Negotiators: Jim Lindley, Kate Zawadzki,
Rachel Ancheta, Douglas L. White
Employee Organizations: Dixon Professional Firefighters Association Dixon Police Officers Association
Public Employees Union, Local One
Non-Represented Management Unit
Non-Represented Non-Management Unit
Dixon Mid-Manager's and Supervisor's
Association
Dixon Public Safety Mid-Manager's Association
Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
May 2, 2023 1
0.3 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Gov. Code, § 54956.9(b): One case Item Initiated By: Rachel Ancheta, Human Resources Director Authorized By: Jim Lindley, City Manager
The City Council adjourned into Closed Session at 6:00 p.m.
The City Council reconvened from Closed Session at 6:45 p.m.
Mayor Bird stated no reportable action was taken.
CALL TO ORDER
The Regular Meeting of the Dixon City Council was called to order at 7:00 p.m. by Mayor Bird.
2. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Councilmember Ernest.
ROLL CALL
Present: Councilmember Thom Bogue, Jim Ernest, Kevin Johnson Vice Mayor Don Hendershot, Mayor Steve Bird
Absent: None.
Staff Present: Jim Lindley, City Manager
Douglas L. White, City Attorney
Lupe Ruiz, Administrative City Clerk
CONFLICT OF INTEREST
None.
APPROVAL OF AGENDA
Mayor Bird stated that staff requested to pull Item 9.10 for a future agenda.
Douglas L. White, City Attorney, stated it would be continued to the next meeting.
A motion was made by Councilmember Bogue, seconded by Vice Mayor Hendershot, to approve the agenda with the continuance of Item 9.10.
Roll call was taken as follows:
AYES: Bogue, Ernest, Johnson, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: None
PRESENTATIONS/PROCLAMATIONS/RECOGNITION
6.1 Update regarding Parks Master Plan.
Item Initiated By: Louren Kotow, Public Works Director
Authorized By: Jim Lindley, City Manager
May 2, 2023 2
Presented By: John Courtney, Senior Project Manager, Landscape Architecture (LPA)
John Courtney and Andrew Wickham provided a presentation on the item and answered questions from the Council.
Mayor Bird opened public comment on the item. There was no public comment.
PUBLIC COMMENT (NON-AGENDA ITEMS)
Michael Ceremello commented on the audio during the meeting.
Ginger Emerson commented on the audio, and records for the Whiskey Barrel project.
ITEMS FROM THE CITY COUNCIL
Councilmember Ernest provided information on the upcoming May Fair and Mother's Day Celebration.
Councilmember Johnson provided information on the Concerts in the Park series and the next Water Rate Advisory Ad Hoc Committee meeting, and commented on the City Council Goal Setting Session and Investment Committee meeting.
Councilmember Bogue commented on the Water Rate Advisory Ad Hoc Committee meetings.
Vice Mayor Hendershot attended two 2x2 JPA meetings, the City Council Goal Setting Session, and May Fair Parade planning meeting.
Mayor Bird attended a Capitol Corridor JPA meeting, 50 Year Anniversary event for a Synagogue in Vallejo, luncheon with Congressman Mike Thompson, two Community Action Partnership (CAP) Solano events, Travis Regional Armed Forces Committee meeting, ribbon cutting for Busy Bee Yoga, and the City Council Goal Setting Session.
CONSENT CALENDAR
Councilmember Bogue asked for Items 9.3 and 9.4 to be pulled and heard separately.
Vice Mayor Hendershot asked for Item 9.6 to be pulled and heard separately.
Councilmember Johnson asked for Item 9.12 to be pulled and heard separately.
Mayor Bird opened public comment on Consent Calendar items.
Public comment by Michael Ceremello was received.
Mayor Bird closed public comment on the item.
May 2, 2023 3
A motion was made by Councilmember Johnson, seconded by Councilmember Ernest, to approve the Consent Calendar with the exception of Items 9.3, 9.4, 9.6, and 9.12.
Roll call was taken as follows:
AYES: Bogue, Ernest, Johnson, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: None
9.1 Approve the Minutes from the April 18, 2023 Regular Meeting of the Dixon City Council.
Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
Prepared By: Lupe Ruiz, Administrative City Clerk
Action: Minutes approved.
9.2 Adopt a Resolution approving the Enumeration of Claims.
Item Initiated By: Kate Zawadzki, Finance Director
Authorized By: Jim Lindley, City Manager
Prepared By: Kate Zawadzki, Finance Director
Action: Resolution 23-086
ITEM PULLED AND HEARD SEPARATELY
9.3 Adopt a resolution:
1. Rejecting all bids for the 27-Inch Sewer Rehabilitation, Phase 1 Project No. 315-109 ("Project") and direct staff to rebid the Project with revised plans, specifications, and estimate ("PS&E"); and
2. Finding the Project, to be Class 1 categorically exempt from the California Environmental Quality Act ("CEQA") per Section 15301(b) and 15302(c) of the CEQA Guidelines.
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Brandon Rodriguez, P.E., Senior Civil Engineer Councilmember Bogue requested information on the item.
Deborah Barr, P.E., City Engineer/Director of Utilities, provided information on the item and answered questions from the Council.
Councilmember Bogue withdrew his request to pull Item 9.4 to be pulled and heard separately.
Mayor Bird opened public comment on Items 9.3 and 9.4.
Public comment by Michael Ceremello was received.
Mayor Bird closed public comment on Items 9.3 and 9.4.
May 2, 2023 4
A motion was made by Councilmember Bogue, seconded by Vice Mayor Hendershot, to approve Items 9.3 and 9.4 as presented.
Roll call was taken as follows:
AYES: Bogue, Ernest, Johnson, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: None
Action: Resolution 23-091
ITEM PULLED AND HEARD SEPARATELY
Adopt a resolution authorizing City Staff to execute Task Order Amendment Vo. 618.2 for Harris & Associates ("Harris") to provide Plans, Specifications and Estimate revisions, additional bid support, project management construction inspection, and construction management for the 27-Inch Sewer Rehabilitation, Phase 1 Capital Improvement Project No. 315-109 ("Project") for an amount not to exceed $202,350.
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Brandon Rodriguez, P.E., Senior Civil Engineer Action: Resolution 23-092
9.5 Adopt a Resolution accepting the Biosolids Management Plan ("BSMP") prepared by Nexgen Utility Management.
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Sandy Jones, Chief Wastewater Plant Operator Action: Resolution 23-087
ITEM PULLED AND HEARD SEPARATELY
9.6 Adopt a resolution authorizing City Staff to execute:
1. Amendment No. 6 extending the term of the City's Professional Services Agreement ("PSA") No. 21-038 with DKS Associates ("DKS") to June 30, 2024; and
2. Amendment No. 7 to the City's PSA No. 21-038 with DKS to complete travel demand modeling and traffic impact analysis review services for the Independence Development Project for an amount not to exceed $10,130 and approve the corresponding budget amendment with no net fiscal impact.
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Leland Markusen, Junior Engineer
Vice Mayor Hendershot requested information on the item.
Jim Lindley, City Manager, provided information on the item.
May 2, 2023 5
Deborah Barr, P.E., City Engineer/Director of Utilities, provided information on the item.
Douglas L. White, City Attorney, provided information on the item.
Mayor Bird opened public comment on the item. There was no public comment.
A motion was made by Vice Mayor Hendershot, seconded by Councilmember Ernest, to approve the item as presented.
Roll call was taken as follows:
AYES: Bogue, Ernest, Johnson, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENTL None
Action: Resolutions 23-093, 23-094
9.7 Adopt a resolution authorizing the City Manager to execute an Amendment (Contract Change Order No. 003) to the Construction Contract with Granite Rock Company for an amount of $136,760 to complete additional work related to the Parkway Boulevard Western Embankment and Utilities Project.
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Jordan Santos, Junior Engineer
Action: Resolution 23-088
9.8 Adopt a resolution authorizing the City Manager to execute Amendment No. 3 extending the term of the City's Professional Services Agreement (PSA) No. 19-051 with Holt of California, Inc. ("Holt") to June 30, 2026.
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Josh Hudson, Water Operations Supervisor
Action: Resolution 23-089
9.9 Adopt a resolution authorizing City Staff to execute a Professional Services Agreement ("PSA") with Stantec to Provide Planning, Engineering, and Design Services for the Wastewater Treatment Facility Expansion Project No. 316-138 ("Project").
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Brandon Rodriguez, P.E., Senior Civil Engineer Action: Resolution 23-090
May 2, 2023 6
ITEM CONTINUED TO NEXT REGULAR MEETING OF THE DIXON CITY COUNCIL.
9.10 Consider and adopt a resolution amending the City Officials' Handbook to state that a formal request to place an item on a future agenda may be made to the City Manager or City Attorney, and may be made at any time but no later than seventy-two (72) hours in advance of the meeting at which the agenda item is to be considered.
Item Initiated By: Douglas L. White, City Attorney
Authorized By: Jim Lindley, City Manager
Prepared By: Douglas L. White, City Attorney
9.11 By minute action, set the July 18, 2023 City Council meeting as the time and place for a public hearing regarding past due City of Dixon sewer service accounts.
Item Initiated By: Kate Zawadzki, Finance Director
Authorized By: Jim Lindley, City Manager
Prepared By: Kate Zawadzki, Finance Director
Action: Minute action setting the July 18, 2023 City Council meeting as the time and place for a public hearing regarding past due City of Dixon sewer service accounts.
ITEM PULLED AND HEARD SEPARATELY
9.12 Adopt a resolution authorizing the City Manager to execute Professional Services Agreement 11-046 Amendment No. 5 extending the Municipal Advisor contract with Del Rio Advisors, LLC through June 30, 2028.
Item Initiated By: Kate Zawadzki, Finance Director
Authorized By: Jim Lindley, City Manager
Prepared By: Kate Zawadzki, Finance Director
Councilmember Johnson requested information on the item.
Douglas L. White, City Attorney, provided information on the item and answered questions from the Council.
Kate Zawadzki, Finance Director, provided information on the item and answered questions from the Council.
Mayor Bird opened public comment on the item. There was no public comment.
A motion was made by Councilmember Johnson, seconded by Vice Mayor Hendershot, to approve the item as presented.
Roll call was taken as follows:
AYES: Bogue, Ernest, Johnson, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: None
May 2, 2023 7
Action: Resolution 23-095
10. PUBLIC HEARINGS
10.1 End of Dorset Court (Dual Brand Hotel) - Planning Application (PA21-01) requesting Design Review (DR21-01), Conditional Use Permit (UP21-04), Lot Merger (MGR21-01) and Planned Development Rezoning (PD21-01) for the construction of a 4 story, 83,000 sq. ft., 150 room, dual brand hotel (Hampton Inn and a Home 2 Suites by Hilton) that peaks at 55 ft tall, including site improvements, landscaping, and creation of a pad for a future drive-thru restaurant. APNs: 0108-340-010, -020, and -030; Zoning District:
Professional and Administrative Office - Planned Development (CH-PAO- PD); Owner: Dixon Hospitality, LLC, Applicant: Lenity Architecture, applicant; File No's: PA21-01, PD21-01/ DR21-01/UP21-04/MGR21-01.
Recommended Actions:
1. Adopt a Ordinance approving a Planned Development District for the site.
2. Adopt a Resolution conditionally approving the Design Review Permit, Use Permit and Lot Merger for the project.
Item Initiated By: Raffi Boloyan, Community Development Director Authorized By: Jim Lindley, City Manager
Prepared By: Scott Greeley, Associate Planner
Presented By: Scott Greeley, Associate Planner
Scott Greeley, Associate Planner, provided a presentation on the item and answered questions from the Council.
Mayor Bird opened public comment on the item.
Public comment by Michael Ceremello was received.
Mayor Bird closed public comment on the item.
Todd McNeal, Fire Chief, provided information on the item and answered questions from the Council.
Raffi Boloyan, Community Development Director, provided information on the item.
A motion was made by Councilmember Ernest, seconded by Vice Mayor Hendershot, to approve the resolution as presented.
Raffi Boloyan, Community Development Director, provided clarification on the motion.
An amended motion was made by Councilmember Ernest, seconded by Councilmember Bogue, to approve the first reading of the ordinance, and to approve the resolution as presented.
May 2, 2023 8
Roll call was taken as follows:
AYES: Bogue, Ernest, Johnson, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: None
Action: (1) Approval of first reading; and (2) Resolution 23-096
10.2 Waive first reading, read by title only, and introduce an ordinance amending Sections 6.12.030 and 6.12.080 of Chapter 6.12 Cannabis Business Pilot Program, and repealing Section 6.02.130, Business License Required, of Title 6, Business Licenses and Regulations, of the Dixon Municipal Code, to limit retail cannabis delivery in the City of Dixon ('City") to fully licensed cannabis retailers located within the City.
Item Initiated By: Douglas L. White, City Attorney
Authorized By: Jim Lindley, City Manager
Prepared By: Douglas L. White, City Attorney
Presented By: Douglas L. White, City Attorney
Douglas L. White, City Attorney, presented the item and answered questions from the Council.
Mayor Bird opened public comment on the item.
Public comment by Michael Ceremello was received.
Mayor Bird closed public comment on the item.
A motion was made by Vice Mayor Hendershot, seconded by Councilmember Bogue, to approve the item as presented.
Roll call was taken as follows:
AYES: Bogue, Ernest, Johnson, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: None
Action: Approval of first reading.
11. UNFINISHED BUSINESS
None.
12. NEW BUSINESS
12.1 City Treasurer Quarterly Update (verbal).
Item Initiated By: City Council
Authorized By: Jim Lindley, City Manager
Presented By: City Treasurer James Ward
May 2, 2023 9
City Treasurer James Ward provided a quarterly update and answered questions from the Council.
Mayor Bird opened public comment on the item. There was no public comment.
Action: Informational item.
13. PUBLIC COMMENT (NON-AGENDA ITEMS)
Mayor Bird opened public comment on non-agenda items. There was no public comment.
14. ITEMS FROM THE CITY COUNCIL
Councilmember Ernest congratulated the high school students in the audience for their attendance.
15. ITEMS FROM THE CITY ATTORNEY
16. ITEMS FROM THE CITY MANAGER
17. INFORMATIONAL ITEMS - Upcoming Meetings (30-day Calendar) 05/08/2023 6:00 p.m. Special City Council - Budget Workshop 05/09/2023 7:00 p.m. Planning Commission
05/10/2023 5:30 p.m. Vacaville Dixon Greenbelt Authority 05/16/2023 7:00 p.m. City Council
05/23/2023 7:00 p.m. Parks & Recreation Commission
05/25/2023 7:00 p.m. Water Rate Advisory Ad Hoc Committee
18. ADJOURNMENT
The Regular Meeting of the Dixon City Council adjourned at 8:36 p.m.
Tua
Kristin M. Janisch Steven C. Bird
por: Elected City Clerk of the City of Dixon Mayor of the City of Dixon May 2, 2023 10