Mayor Steven C. Bird 600 East A Street
Vice Mayor Don Hendershot EXON Dixon, CA 95620-3697
Council Member Thom Bogue (707) 678-7000
Council Member Jim Ernest Fax: (707) 678-1489
Council Member Kevin Johnson Website: www.cityofdixon.us Elected City Clerk Kristin M. Janisch E-mail: [email protected] City Treasurer James P. Ward Jr.
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**** LIFOR
Jim Lindley, City Manager
Douglas White, City Attorney
REGULAR MEETING OF THE DIXON CITY COUNCIL
APPROVED MINUTES
Date Time Location
Meeting of May 16, 2023 7:00 pm Council Chambers
600 East A Street
Dixon, California
THIS MEETING WILL BE PHYSICALLY OPEN TO THE PUBLIC. ALL MEMBERS OF THE
PUBLIC MAY ALSO PARTICIPATE IN THE MEETING VIA VIDEO CONFERENCING AT https://us02web.zoom.us/j/9886211137?pwd=R2dxZ3RkbU9SQXdIUVIIRkc0Q/QwZz09 AND VIA TELECONFERENCE BY CALLING (669) 900-9128, MEETING ID: 988 621 1137, PASSCODE: 604754 AND WILL BE GIVEN THE OPPORTUNITY TO PROVIDE PUBLIC COMMENT. TO SPEAK DURING PUBLIC COMMENT VIA VIDEO CONFERENCING CLICK ON "RAISE HAND", VIA TELECONFERENCE PRESS *9.
0. CLOSED SESSION AT 6:00 P.M.
0.0 ROLL CALL
Present: Councilmembers Thom Bogue, Jim Ernest, Kevin Johnson Vice Mayor Don Hendershot, Mayor Steve Bird
Absent: None.
0.1 PUBLIC COMMENT (CLOSED SESSION AGENDA ITEMS ONLY)
Mayor Bird opened public comment on Closed Session items. There was no public comment.
0.2 CONFERENCE WITH LABOR NEGOTIATORS:
Pursuant to Government Code § 54957.6
City Negotiators: Jim Lindley, Kate Zawadzki,
Rachel Ancheta, Douglas L. White
Employee Organizations: Dixon Professional Firefighters Association Dixon Police Officers Association
Public Employees Union, Local One
Non-Represented Management Unit
Non-Represented Non-Management Unit
Dixon Mid-Manager's and Supervisor's
Association
Dixon Public Safety Mid-Manager's Association
Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
May 16, 2023 1
0.3 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Pursuant to Government Code § 54956.9 (d)(1) Case: HM Construction v.
City of Dixon, Solano County Superior Court Case No. FCS056159 Consultation with Douglas L. White, City Attorney
Initiated By: Douglas L. White, City Attorney
Authorized By: Douglas L. White, City Attorney
The City Council adjourned into Closed Session at 6:00 p.m.
The City Council reconvened from Closed Session at approximately 6:45 p.m.
Mayor Bird stated direction was provided to staff with no reportable action.
CALL TO ORDER
The Regular Meeting of the Dixon City Council was called to order at 7:00 p.m. by Mayor Bird.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Bird.
ROLL CALL
Present: Councilmembers Thom Bogue, Jim Ernest, Kevin Johnson Vice Mayor Don Hendershot, Mayor Steve Bird
Absent: None.
Staff Present: Jim Lindley, City Manager
Douglas L. White, City Attorney
Lupe Ruiz, Administrative City Clerk
4. CONFLICT OF INTEREST
None.
APPROVAL OF AGENDA
Anderono, a aparvey Councima personason, seconded by Vice Mayor Roll call was taken as follows:
AYES: Bogue, Ernest, Johnson, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: None
PRESENTATIONS/PROCLAMATIONS/RECOGNITION
PUBLIC COMMENT (NON-AGENDA ITEMS)
Michael Ceremello commented on installation of stop signs, and the application for City Boards and Commissions.
May 16, 2023 2
Dane Beneatte commented on installation of stop signs, and asked for a review of the Conditional Use Permit (CUP) for Calvary Chapel.
Deborah Barr, P.E., City Engineer/Director of Utilities, provided clarification on the intersection at East Mayes.
8. ITEMS FROM THE CITY COUNCIL
Vice Mayor Hendershot attended the Special City Council Meeting Budget Workshop, Vacaville Dixon Greenbelt Authority (VDGA) meeting, and the Dixon May Fair Parade.
Councilmember Bogue requested a copy of the traffic study, and commented on the CUP for the Calvary Chapel.
Jim Lindley, City Manager, stated that a presentation on traffic study documents would be done at the next regular meeting.
Deborah Barr, P.E., City Engineer/Director of Utilities, provided information on the traffic study.
Douglas L. White, City Attorney, asked that Councilmember Bogue be provided a copy of the traffic study, and provided information on the CUP for Calvary Chapel.
Councilmember Johnson attended a 2x2 meeting with the school district, and thanked the collaborative effort for the Dixon May Fair.
Councilmember Ernest attended a 2x2 meeting with the school district, the Dixon May Fair, and a Vacaville Dixon Greenbelt Authority meeting.
Mayor Bird attended National Day of Prayer sponsored by the Vacaville Christian School, Special City Council Meeting Budget Workshop, Solano Transportation Authority (STA) meeting, Solano County Water Agency (SCWA) meeting, Solano City County Coordinating Council (4Cs) meeting, the Dixon May Fair, and met with students from Dixon High School Leadership class.
CONSENT CALENDAR
Mayor Bird opened public comment on Consent Calendar items.
Public comment by Michael Ceremello was received.
Deborah Barr, P.E, City Engineer/Director of Utilities, provided clarification on Items 9.5 and 9.6.
Jim Lindley, City Manager, provided clarification on Items 9.5 and 9.6.
Mayor Bird closed public comment on Consent Calendar items.
A motion was made by Councilmember Johnson, seconded by Councilmember Ernest, to approve the Consent Calendar as presented.
May 16, 2023 3
Roll call was taken as follows:
AYES: Bogue, Ernest, Johnson, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: None
9.1 Approve the Minutes from the April 24, 2023 Special City Council and Planning Commission Meeting - Joint Study Session #3, April 29, 2023 Special City Council Meeting - Goal Setting Workshop, May 2, 2023 Regular Meeting of the Dixon City Council, and May 8, 2023 Special Meeting of the Dixon City Council.
Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
Prepared By: Lupe Ruiz, Administrative City Clerk
Action: Minutes approved.
9.2 Adopt a Resolution approving the Enumeration of Claims.
Item Initiated By: Kate Zawadzki, Finance Director
Authorized By: Jim Lindley, City Manager
Prepared By: Kate Zawadzki, Finance Director
Action: Resolution 23-097
9.3 Adopt resolution awarding bid for fuel services.
Item Initiated By: Todd McNeal, Fire Chief
Authorized By: Jim Lindley, City Manager
Prepared By: Andi Horigan, Administrative Manager
Action: Resolution 23-098
9.4 Adopt a resolution authorizing the City Staff to execute Amendment No. 14 of the City's Professional Services Agreement ("PSA") No. 20-051 with Civil Pacific Construction, Inc. ("Civil Pacific") for sanitary sewer cleanout replacement and sewer line repair for an amount not to exceed $78,766.53.
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Leland Markusen, Junior Engineer
Action: Resolution 23-099
9.5 Adopt a Resolution authorizing the City Manager to award a three (3) year contract with Hach Company for the annual Maintenance and Service Contract for the Department of Engineering/Utilities.
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Sandy Jones, Chief Wastewater Plant Operator Action: Resolution 23-100
May 16, 2023 4
9.6 Adopt a Resolution authorizing the City Manager to award a three (3) year contract with Holt of California for a semi-annual Maintenance and Service Contract for the Department of Engineering/Utilities.
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Sandy Jones, Chief Wastewater Plant Operator Action: Resolution 23-101
9.7 Adopt a resolution acknowledging and clarifying funding of T.Y. Lin Amendment No. 15.1 relating to the Parkway Boulevard Overcrossing Project No. 461-601 (the "Project") for an amount not to exceed $115,790.
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Deborah Barr, P.E., City Engineer/Director of Utilities Action: Resolution 23-102
9.8 Adopt a Resolution setting the July 18, 2023 City Council meeting as the time and place for a public hearing regarding past due Recology Dixon accounts.
Item Initiated By: Louren Kotow, Public Works Director
Authorized By: Jim Lindley, City Manager
Prepared By: Louren Kotow, Public Works Director
Action: Resolution 23-103
9.9 Adopt a Resolution:
(a) Preliminarily approving the Engineer's Report for the Dixon Landscaping and Lighting Maintenance District (LLMD) for FY 2023-24; (b) Declaring intention to levy and collect assessments; (c) Providing for notice of public hearing at the City Council meeting on July 18, 2023.
Item Initiated By: Louren Kotow, Public Works Director
Authorized By: Jim Lindley, City Manager
Prepared By: Louren Kotow, Public Works Director
Action: Resolution 23-104
9.10 End of Dorset Court (Dual Brand Hotel) - Planning Application (PA21-01) for a Planned Development District (PD21-01) Rezoning, Design Review (DR21-01), Conditional Use Permit (UP21-04) and Lot Merger (MGR21-01) for the development of a 4 story, 83,000 sq. ft., 150 room, Dual Brand Hotel (Hampton Inn and a Home 2 Suites by Hilton), wall signage, directional signage, freeway signage on an existing multi-tenant freeway sign, and an 8-foot tall monument sign at the front of the property, on three vacant lots totaling 3.52 acres.
Recommended action:
Waive the second reading, read by title only, and adopt the attached Ordinance approving the Planned Development Rezoning for the dual brand hotel project.
May 16, 2023 5
Item Initiated By: Raffi Boloyan, Community Development Director Authorized By: Jim Lindley, City Manager
Prepared By: Raffi Boloyan, Community Development Director Action: Ordinance 23-002
9.11 Waive second reading, read by title only, and adopt an ordinance amending Sections 6.12.030 and 6.12.080 of Chapter 6.12 Cannabis Business Pilot Program, and repealing Section 6.02.130, Business License Required, of Title 6, Business Licenses and Regulations, of the Dixon Municipal Code, to limit retail cannabis delivery in the City of Dixon ("City") to fully licensed cannabis retailers located within the City.
Item Initiated By: Douglas L. White, City Attorney
Authorized By: Jim Lindley, City Manager
Prepared By: Douglas L. White, City Attorney
Action: Ordinance 23-003
10. PUBLIC HEARINGS
None.
11. UNFINISHED BUSINESS
None.
12. NEW BUSINESS
12.1 Consider and adopt a resolution amending the City Officials' Handbook to state that a formal request to place an item on a future agenda may be made to the City Manager or City Attorney, and may be made at any time but no later than seventy-two (72) hours in advance of the meeting at which the agenda item is to be considered.
Item Initiated By: Douglas L. White, City Attorney
Authorized By: Jim Lindley, City Manager
Prepared By: Douglas L. White, City Attorney
Douglas L. White, City Attorney, presented the item.
Jim Lindley, City Manager, provided information on the item.
Mayor Bird opened public comment on the item.
Public comment by Michael Ceremello was received.
Mayor Bird closed public comment on the item.
A motion was made by Councilmember Ernest, seconded by
Councilmember Johnson, to approve the item as presented, with the addition of a revision note as determined by staff.
Roll call was taken as follows:
May 16, 2023 6
AYES: Ernest, Johnson, Hendershot, Bird
NOES: Bogue
ABSTAIN: None
ABSENT: None
Action: Resolution 23-105
Discussion and selection of temporary replacement sign to be used at entry to City of Dixon at HWY 113 and North 1st Street.
Item Initiated By: Louren Kotow, Public Works Director
Authorized By: Jim Lindley, City Manager
Prepared By: Louren Kotow, Public Works Director
Presented By: Louren Kotow, Public Works Director
Louren Kotow, Public Works Director, presented the item and answered questions from the Council.
Jim Lindley, City Manager, provided information on the item.
Mayor Bird opened public comment on the item. There was no public comment.
A motion was made by Councilmember Bogue, seconded by Vice Mayor Hendershot, to approve Option 4 as presented.
Roll call was taken as follows:
AYES: Bogue, Ernest, Johnson, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: None
Action: Resolution 23-106
12.3 Receive direction from the City Council regarding past due business licenses.
Item Initiated By: Kate Zawadzki, Finance Director
Authorized By: Jim Lindley, City Manager
Prepared By: Kate Zawadzki, Finance Director
Presented By: Kate Zawadzki, Finance Director
Kate Zawadzki, Finance Director, presented the item and answered questions from the Council.
Douglas L. White, City Attorney, provided information on the item and answered questions from the Council.
Mayor Bird opened public comment on the item. There was no public comment.
May 16, 2023 7
A motion was made by Councilmember Ernest, seconded by Vice Mayor Hendershot, to refer delinquent businesses to collections.
Roll call was taken as follows:
AYES: Bogue, Ernest, Johnson, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: None
Action: City staff authorized to refer delinquent businesses to collections.
12.4 By minute action, authorize the Administrative City Clerk of the City of Dixon to issue a request for proposals for publication of the City's legal notices for Fiscal Year 2023-2024, July 1, 2023 through June 30, 2024.
Item Initiated By: Douglas L. White, City Attorney
Authorized By: Jim Lindley, City Manager
Prepared By: Douglas L. White, City Attorney
Douglas L. White, City Attorney, presented the item and answered questions from the Council.
Mayor Bird opened public comment on the item. There was no public comment.
A motion was made by Councilmember Ernest, seconded by
Councilmember Bogue, to approve the item as presented.
Roll call was taken as follows:
AYES: Bogue, Ernest, Johnson, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: None
Action: Minute action authorizing the Administrative City Clerk of the City of Dixon to issue a request for proposals for publication of the City's legal notices for Fiscal Year 2023-2024.
12.5 Water Rate Advisory Ad Hoc Committee update and direction (verbal).
Item Initiated By: Douglas L. White, City Attorney
Authorized By: Jim Lindley, City Manager
Prepared By: Douglas L. White, City Attorney
Douglas L. White, City Attorney, presented the item and answered questions from the Council.
Mayor Bird opened public comment on the item.
Public comment by Herb Cross and Michael Ceremello was received.
May 16, 2023 8
Mayor Bird closed public comment on the item.
Councilmember Ernest made a motion to expand the purview of the Water rate Advisory Ad Hoc Committee.
Douglas L. White, City Attorney, provided clarification on not needing a motion.
Action: Direction provided to staff.
13. PUBLIC COMMENT (NON-AGENDA ITEMS)
Michael Ceremello commented on the traffic study, the Conditional Use Permit (CUP) for Calvary Chapel, calling for special meetings, assessments, and the purchase of Cal Water.
14. ITEMS FROM THE CITY COUNCIL
Councilmember Johnson commented on a remark made by Michael Ceremello.
Councilmember Bogue commented on the remarks made by Michael Ceremello.
15. ITEMS FROM THE CITY ATTORNEY
16. ITEMS FROM THE CITY MANAGER
Jim Lindley, City Manager, commented on the May Fair and parade, and thanked the Chamber of Commerce.
17. INFORMATIONAL ITEMS - Upcoming Meetings (30-day Calendar) 05/23/2023 7:00 p.m. Parks & Recreation Commission
05/25/2023 7:00 p.m. Water Rate Advisory Ad Hoc Committee 06/06/2023 7:00 p.m. City Council Meeting
06/13/2023 7:00 p.m. Planning Commission
CANCELLED 06/14/2023 5:30 p.m. Vacaville Dixon Greenbelt Authority 06/20/2023 7:00 p.m. City Council
06/21/2023 7:00 p.m. Transportation Advisory Commission 06/22/2023 7:00 p.m. Water Rate Advisory Ad Hoc Committee
18. ADJOURNMENI
The Regular Meeting of the Dixon City Council adjourned at 8:15 p.m.
Kit Mansch
Kristin M. Janisch Steven G. Biref
Elected City Clerk of the City of Dixon Mayor of the City of Dixon May 16, 2023