AGENDA
REGULAR MEETING OF THE
DIXON CITY COUNCIL
June 20, 2023
CITY OF DIXON
600 EAST A STREET
COUNCIL CHAMBERS
7:00
P.M.
NOTICE TO PUBLIC
GENERAL NOTES
The City of Dixon is committed to providing full access to these proceedings. Individuals with special needs may call 678-7000 (voice) or 678-1489 (TTY). The Council Chamber is accessible to individuals in wheelchairs and special hearing assistance devices are provided upon request.
The City does not produce a verbatim transcription of its proceedings. Anyone who desires a verbatim record of this meeting should call the City Clerk/Recording Secretary in advance of the meeting to discuss acceptable methods of and arrangements for transcription. Such arrangements will be at the sole expense of the individual requesting the record. All meetings are audio and video recorded. DVD copies are available at the Dixon Public Library and at City Hall following the meeting.
City Council and Commission agenda packets, including all public documents relating to the open meeting and provided to the City Council/Commission, are available for review or copying at City Hall, 600 East A Street, Dixon.
A copy is also located at the entrance to the Council Chamber during the meeting and available for review at the Dixon Public Library, 230 North First Street, Dixon.
Regular City Council and Commission meetings are broadcast live on Cable Television Channel 20 - Government Channel. The meetings can also be viewed live through the City's website at www.cityofdixonca.gov
and selecting "View City Meetings and Agendas".
SPEAKER/COMMENT CARDS
At each meeting, the public has the opportunity to address the City Council/Commission on items appearing on the agenda and items not appearing on the agenda, but within the purview of the City Council/Commission.
Persons wishing to address the City Council/Commission (whether on an item listed on the agenda or on a matter not listed on the agenda) are requested to fill out a green "Speaker Card", but are not required to do so.
Persons wishing to comment on an item but not wishing to speak before the City Council/Commission, may complete a yellow "Comment Card". Both cards are on the table inside the Council Chamber entrance doors. The Mayor/Chair will read Comment Cards for the record.
PLEASE SUBMIT COMPLETED CARDS TO THE CITY CLERK/RECORDING SECRETARY BEFORE THE ITEM IS CALLED, PREFERABLY BEFORE THE MEETING BEGINS.
AUDIENCE/PUBLIC COMMENT PERIOD
(Items not on the Agenda)
The City Council/Commission sets time aside for Audience/Public Comment items not on the agenda but pertaining to the City of Dixon or any other body comprised of or including City Councilmembers or Commissioners. City Council Procedural Guidelines limit speaker comments to three (3) minutes. The Mayor/Chair may poll the City Council/Commission or extend the time
as necessary.
Please note that State law prohibits the City Council/Commission from either discussion or taking action at this meeting on any matter(s) not listed on the agenda even when raised during the Audience/Public Comment period.
Persons wishing to address the City Council/Commission are requested to fill out and present a green "Speaker Card" to the City Clerk/Recording Secretary, but are not required to do so.
PUBLIC HEARINGS
Persons who wish to speak on Public Hearing items listed on the agenda will be heard when the public hearing is opened, except for public hearing items previously heard and closed to public comment. City Council Procedural Guidelines limit each speaker to three (3) minutes. The Mayor/Chair may poll the City Council/Commission or may extend the time as necessary.
After the public has commented, the item is closed to further public comment and brought to the Council/Agency/Commission level for discussion and action. Further comment from the audience will not be received unless requested by the Council/Agency/Commission. No public hearing will commence after 10:00 p.m. unless approved by the majority of the City Council/Commission.
City Council and City Treasurer Telephone Number:
Mayor Steven Bird
Vice Mayor Don Hendershot
Councilmember Thom Bogue
Councilmember Jim Ernest
Councilmember Kevin Johnson
City Treasurer James P. Ward Jr.
Elected City Clerk Kristin M. Janisch
Website:
www.cityofdixonca.gov
(707) 678-7000
Voice Mailbox 1201
Voice Mailbox 1206
Voice Mailbox 1203
Voice Mailbox 1205
Voice Mailbox 1207
Voice Mailbox 1208
Voice Mailbox 1202
E-mail:
[email protected]
AGENDA
REGULAR MEETING OF THE
DIXON CITY COUNCIL
June 20, 2023
CITY OF DIXON
600 EAST A STREET
COUNCIL CHAMBERS
07:00
P.M.
THIS MEETING WILL BE PHYSICALLY OPEN TO THE PUBLIC. ALL MEMBERS OF THE PUBLIC MAY ALSO PARTICIPATE IN THE MEETING VIA VIDEO CONFERENCING AT https://us02web.zoom.us/j/9886211137?pwd=R2dxZ3RkbU9SQXdlUVllRkc0QlQwZz09 AND VIA TELECONFERENCE BY CALLING (669) 900-9128, MEETING ID: 988 621 1137, PASSCODE: 604754 AND WILL BE GIVEN THE OPPORTUNITY TO PROVIDE PUBLIC COMMENT. TO SPEAK DURING PUBLIC COMMENT VIA VIDEO CONFERENCING CLICK ON "RAISE HAND", VIA TELECONFERENCE PRESS *9.
0. Closed Session at 6:00 p.m.
0.0 ROLL CALL
0.1 PUBLIC COMMENT (CLOSED SESSION AGENDA ITEMS ONLY)
0.2 CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Gov. Code, § 54956.9(d)(2): One (1) matter Item Initiated By: Douglas L. White, City Attorney
Authorized By: Douglas L. White, City Attorney
0.3 CONFERENCE WITH LEGAL COUNSEL – INITIATION OF LITIGATION Significant exposure to litigation pursuant to Gov. Code, § 54956.9(d)(4): One (1) matter Item Initiated By: Douglas L. White, City Attorney
Authorized By: Douglas L. White, City Attorney
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. CONFLICT OF INTEREST
5. APPROVAL OF AGENDA
6. PRESENTATIONS/PROCLAMATIONS/RECOGNITION
6.1 Swearing-in of Police Officer Ty Reese.
Item Initiated By: Robert Thompson, Chief of Police
Authorized By: Jim Lindley, City Manager
Presented By: Robert Thompson, Chief of Police
6.1 6.2
Proclamation declaring July 2023 through August 2023 as the "40th Anniversary of Dixon Readi-Ride." Item Initiated By: Louren Kotow, Public Works Director
Authorized By: Jim Lindley, City Manager
Presented By: Mayor Steve Bird
6.2 6.3
Proclamation declaring July as Parks and Recreation Month.
Item Initiated By: Louren Kotow, Public Works Director
Authorized By: Jim Lindley, City Manager
Presented By: Mayor Steve Bird
6.3 7.
PUBLIC COMMENT (NON-AGENDA ITEMS)
8. ITEMS FROM THE CITY COUNCIL
9. CONSENT CALENDAR
(All matters listed under the Consent Calendar are considered by the Council/Agency to be routine and will be acted upon in a single motion. There will not be separate discussions of these items unless a request is made prior to the time the Council/Agency considers the motion to adopt.)
9.1 Approve the Minutes from the June 6, 2023 City Council Meeting.
Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
Prepared By: Lupe Ruiz, Administrative City Clerk
9.1 9.2
Adopt a Resolution approving the Enumeration of Claims.
Item Initiated By: Kate Zawadzki, Finance Director
Authorized By: Jim Lindley, City Manager
Prepared By: Kate Zawadzki, Finance Director
9.2 9.3
Adopt a Resolution authorizing the City Manager or designee to execute a change order with Staples Construction Company, Inc., through the Sourcewell state bid, to replace water-damaged wood and moisture-trapping floor substrate at the City of Dixon’s Pat Granucci Aquatic Facility locker rooms for an amount of $13,352.42.
Item Initiated By: Louren Kotow, Public Works Director
Authorized By: Jim Lindley, City Manager
Prepared By: Louren Kotow, Public Works Director
9.3 9.4
Adopt a Resolution:
1)
Awarding the 27-Inch Sewer Rehabilitation Phase 1 Project No.315-109 ("Project") to Hardiman Construction, Inc., the lowest responsive and responsible bidder, 2)
Authorizing City staff to execute a construction agreement with Hardiman Construction Inc., for $1,173,000 for the construction of the Project, and 3)
Establish a Construction Contingency of $117,300 (10% of the construction agreement amount). Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: William Garcia, P.E., Staff Augmentation Consultant
9.4 9.5
Adopt resolutions authorizing:
1. City staff to execute Amendment No. 2 for Lionakis to prepare the design plans and associated documents for the Police Station Second Story Expansion Project, for an amount not to exceed $240,066.00; and
2. City staff to execute Amendment No. 1 for Cartwright Nor Cal, Inc. (CNC) to assist with Project Management for the Police Station Second Story Expansion Project, for an amount not to exceed $64,300.00; and
3. City staff to establish a Design Contingency of $50,000; and
4. City staff to appropriate $10,000 for project administration time for plan checking and associated tasks; and
5. The corresponding budget amendments in the amounts of $240,066 and $64,300 from Fund 420 - Police Capital Fund to Project Account No. 100118-41301-521100 (PD 2nd Story - Consultants Professional). The corresponding budget amendments in the amount of $50,000 from Fund 420 - Police Capital Fund to Project Account No. 100118-41301-560450 (PD 2nd Story - Contingency). Further, a budget amendment of $10,000 from Fund 420 - Police Capital Fund to Project Account No. 100118- 41301-560110 (PD 2nd Story - Project Admin - Direct). Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Robert Thompson, Chief of Police
Authorized By: Jim Lindley, City Manager
Prepared By: Deborah Barr, P.E., City Engineer/Director of Utilities
9.5 9.6
Adopt a resolution authorizing City Staff to execute Task Order Amendment No. 546.1 for Harris & Associates (“Harris”) to provide continued construction management and inspection services to support the additional work for Homestead Phase 2B Backbone Improvements for an amount not to exceed $166,556.
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Brandon Rodriguez, P.E., Senior Civil Engineer
9.6 9.7
Adopt a resolution authorizing the City Manager to execute Task Order No. 621 for Harris & Associates ("Harris") to prepare and administer the Request for Qualifications processes for the West A Street Interchange Study (Project No. 100319), Pedrick Road Interchange Study (Project No. 100320) and the North First Street Interchange Study (Project No. 100322).
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Deborah Barr, P.E., City Engineer/Director of Utilities
9.7 9.8
Adopt a Resolution authorizing the City Manager to award a three (3) year contract to Bartley Pump, PM. LLC for “On-call” emergency and non-emergency pump and motor maintenance services for the Department of Engineering/Utilities.
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Josh Hudson, Water Operations Supervisor
9.8 9.9
Adopt a Resolution accepting the public improvements and authorizing the City Clerk to file a Notice of Completion and Certificate of Acceptance with the Solano County Recorder for the shared landscape paseo for the Homestead Phase 1- Village 1 Subdivision Parcel C and Parcel G.
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Leland Markusen, Junior Engineer
9.9 9.10
Adopt a resolution authorizing City Staff to execute Amendment No. 1 of the City’s Professional Services Agreement (“PSA”) No. 22-042 with DKS Associates (“DKS”) to include an additional alignment corridor for the Vaughn Road Realignment Study for an amount not to exceed $64,902; and (2) approve a corresponding budget amendment.
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Leland Markusen, Junior Engineer
9.10 9.11
Adopt a resolution authorizing City staff to coordinate with Solano Transportation Authority (“STA”) on a Countywide application to the US Department of Transportation (“USDOT”) Promoting Resilient Operations for Transformative, Efficient, and Cost-Saving Transportation (“PROTECT”) Program to develop a Resiliency Plan for transportation infrastructure.
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Jordan Santos, Junior Engineer
9.11 10.
PUBLIC HEARINGS
None.
11. UNFINISHED BUSINESS
11.1 By Minute Action, provide City staff direction regarding concerns with the proposed pedestrian improvements for the Highway Safety Improvement Program (“HSIP”) Cycle 10 Project.
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Brandon Rodriguez, P.E., Senior Civil Engineer Presented By: Brandon Rodriguez, P.E., Senior Civil Engineer
11.1 12.
NEW BUSINESS
12.1 By Minute Action, provide City staff direction regarding the overnight parking concern at Pardi Plaza.
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Brandon Rodriguez, P.E., Senior Civil Engineer Presented By: Deborah Barr, P.E., City Engineer/Director of Utilities
12.1 12.2
By Minute Action, provide City staff direction regarding the shade concern at Pardi Plaza.
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Brandon Rodriguez, P.E., Senior Civil Engineer Presented By: Deborah Barr, P.E., City Engineer/Director of Utilities
12.2 12.3
Adopt a resolution making selection of responsive bidder to provide legal notice publication services for the City of Dixon (the “City”) for the 2023-2024 fiscal year responsive and authorizing the City Manager to execute an agreement with the selected bidder.
Item Initiated By: Douglas L. White, City Attorney
Authorized By: Jim Lindley, City Manager
Prepared By: Douglas L. White, City Attorney
Presented By: Douglas L. White, City Attorney
12.3 12.4
Minute action approving the cancellation of the Regular Meeting of the Dixon City Council on August 1, 2023.
Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
Prepared By: Lupe Ruiz, Administrative City Clerk
Presented By: Lupe Ruiz, Administrative City Clerk
12.4 13.
PUBLIC COMMENT (NON-AGENDA ITEMS)
14. ITEMS FROM THE CITY COUNCIL
15. ITEMS FROM THE CITY ATTORNEY
16. ITEMS FROM THE CITY MANAGER
17. INFORMATIONAL ITEMS - Upcoming Meetings (30-day Calendar) Informational Items
18. ADJOURNMENT
Adjourn to the Regular Meeting of the Dixon City Council on July 18, 2023.