Mayor Steven C. Bird 600 East A Street
Vice Mayor Don Hendershot Dixon, CA 95620-3697
Council Member Thom Bogue (707) 678-7000
Council Member Jim Ernest Fax: (707) 678-1489
Council Member Kevin Johnsor Website: www.cityofdixon.us Elected City Clerk Kristin M. Janisct E-mail: [email protected] City Treasurer James P. Ward Jr.
**** LIFOR
Jim Lindley, City Manager
Douglas White, City Attorney
REGULAR MEETING OF THE DIXON CITY COUNCIL
APPROVED MINUTES
Date Time Location
Meeting of June 20, 2023 7:00 pm Council Chambers
600 East A Street
Dixon, California
THIS MEETING WILL BE PHYSICALLY OPEN TO THE PUBLIC. ALL MEMBERS OF THE
PUBLIC MAY ALSO PARTICIPATE IN THE MEETING VIA VIDEO CONFERENCING AT https://us02web.zoom.us/i/9886211137?pwd=R2dxZ3RkbU9SQXdIUVIIRkc0Q/QwZz09 AND VIA TELECONFERENCE BY CALLING (669) 900-9128, MEETING ID: 988 621 1137, PASSCODE: 604754 AND WILL BE GIVEN THE OPPORTUNITY TO PROVIDE PUBLIC COMMENT. TO SPEAK DURING PUBLIC COMMENT VIA VIDEO CONFERENCING CLICK ON "RAISE HAND", VIA TELECONFERENCE PRESS *9.
0. CLOSED SESSION AT 6:00 P.M.
0.0 ROLL CALL
Present: Councilmembers Thom Bogue, Jim Ernest, Kevin Johnson Vice Mayor Don Hendershot, Mayor Steve Bird
Absent: None.
0.1 PUBLIC COMMENT (CLOSED SESSION AGENDA ITEMS ONLY)
Mayor Bird opened public comment on closed session items. There was no public comment.
0.2 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Gov. Code, § 54956.9(d)(2):
One (1) matter
Item Initiated By: Douglas L. White, City Attorney
Authorized By: Douglas L. White, City Attorney
0.3 CONFERENCE WITH LEGAL COUNSEL - INITIATION OF LITIGATION Significant exposure to litigation pursuant to Gov. Code, § 54956.9(d)(4):
One (1) matter
Item Initiated By: Douglas L. White, City Attorney
Authorized By: Douglas L. White, City Attorney
June 20, 2023 1
The City Council adjourned into Closed Session at 6:00 p.m.
The City Council reconvened from Closed Session at 6:49 p.m.
Mayor Bird stated there was no reportable action.
CALL TO ORDER
The Regular Meeting of the Dixon City Council was called to order at 7:00 p.m. by Mayor Bird.
2. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Councilmember Johnson.
3. ROLL CALL
Present: Councilmembers Thom Bogue, Jim Ernest, Kevin Johnson Vice Mayor Don Hendershot, Mayor Steve Bird
Absent: None.
Staff Present: Louren Kotow, Public Works Director/Acting City Manager Douglas L. White, City Attorney
Lupe Ruiz, Administrative City Clerk
CONFLICT OF INTEREST
None.
APPROVAL OF AGENDA
A motion was made by Councilmember Ernest, seconded by Councilmember Boque, to approve the agenda as presented.
Roll call was taken as follows:
AYES: Bogue, Ernest, Johnson, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: None
PRESENTATIONS/PROCLAMATIONS/RECOGNITION
6.1 Swearing-in of Police Officer Ty Reese
Item Initiated By: Robert Thompson, Chief of Police
Authorized By: Jim Lindley, City Manager
Presented By: Robert Thompson, Chief of Police
Robert Thompson, Chief of Police, administered the oath to Police Officer Ty Reese.
Mayor Bird opened public comment on the item.
Public comment by Police Officer Ty Reese was received.
Mayor Bird closed public comment on the item.
June 20, 2023 2
6.2 Proclamation declaring July 2023 through August 2023 as the "40th Anniversary of Dixon Readi-Ride."
Item Initiated By: Louren Kotow, Public Works Director
Authorized By: Jim Lindley, City Manager
Presented By: Mayor Steve Bird
Mayor Bird read and presented proclamation declaring July 2023 through August 2023 as the 40th Anniversary of Dixon Readi-Ride to Transit Supervisor Vicki Jacobs, Randy Davis, and Camilla Mayo.
Transit Supervisor Vicki Jacobs spoke on her time with Readi-Ride.
Mayor Bird opened public comment on the item. There was no public comment.
6.3 Proclamation declaring July as Parks and Recreation Month.
Item Initiated By: Louren Kotow, Public Works Director
Authorized By: Jim Lindley, City Manager
Presented By: Mayor Steve Bird
Mayor Bird read the proclamation declaring July as Parks and Recreation Month.
Mayor Bird opened public comment on the item. There was no public comment.
7. PUBLIC COMMENT (NON-AGENDA ITEMS)
Jill Orr provided information on the upcoming Railroad Day event.
ITEMS FROM THE CITY COUNCIL
Councilmember Ernest attended and provided feedback from a Yolo-Solano Air Quality Board meeting on June 14, 2023, and a North Bay League of Cities meeting on June 15, 2023.
Councilmember Johnson provided information on upcoming events: Railroad Day, Water Rate Advisory Ad Hoc Committee meeting, and the 4'h of July event.
Vice Mayor Hendershot attended and provided feedback from an Association of Bay Area Governments (ABAG) meeting, and Dixon Housing Authority meeting.
Oakley Dexter.
9. CONSENT CALENDAR
Councilmember Bogue asked for Item 9.5 to be pulled and heard separately.
Mayor Bird opened public comment on consent calendar items. There was no public comment.
June 20, 2023 3
A motion was made by Vice Mayor Hendershot, seconded by Councilmember Johnson, to approve the consent calendar with the exception of Item 9.5.
Roll call was taken as follows:
AYES: Bogue, Ernest, Johnson, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: None
9.1 Approve the Minutes from the June 6, 2023 City Council Meeting.
Item Initiated By: Jim Lindley, City Manager
repared By: Lum Liz, A Chinistrative City Clerk
Action: Minutes approved.
9.2 Adopt a Resolution approving the Enumeration of Claims.
Item Initiated By: Kate Zawadzki, Finance Director
Authorized By: Jim Lindley, City Manager
Prepared By: Kate Zawadzki, Finance Director
Action: Resolution 23-119
9.3 Adopt a Resolution authorizing the City Manager or designee to execute a change order with Staples Construction Company, Inc., through the Sourcewell state bid, to replace water-damaged wood and moisture- trapping floor substrate at the City of Dixon's Pat Granucci Aquatic Facility locker rooms for an amount of $13,352.42.
Item Initiated By: Louren Kotow, Public Works Director
Authorized By: Jim Lindley, City Manager
Prepared By: Louren Kotow, Public Works Director
Action: Resolution 23-120
9.4 Adopt a Resolution:
1) Awarding the 27-Inch Sewer Rehabilitation Phase 1 Project No.315-109 ("Project") to Hardiman Construction, Inc., the lowest responsive and responsible bidder,
2) Authorizing City staff to execute a construction agreement with Hardiman Construction Inc., for $1,173,000 for the construction of the Project, and
3) Establish a Construction Contingency of $117,300 (10% of the construction agreement amount).
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: William Garcia, P.E., Staff Augmentation Consultant Action: Resolution 23-121
June 20, 2023 4
ITEM PULLED AND HEARD SEPARATELY
9.5 Adopt resolutions authorizing:
1. City staff to execute Amendment No. 2 for Lionakis to prepare the design plans and associated documents for the Police Station Second Story Expansion Project, for an amount not to exceed $240,066.00; and
2. City staff to execute Amendment No. 1 for Cartwright Nor Cal, Inc. (CNC) to assist with Project Management for the Police Station Second Story Expansion Project, for an amount not to exceed $64,300.00; and
3. City staff to establish a Design Contingency of $50,000; and
4. City staff to appropriate $10,000 for project administration time for plan checking and associated tasks; and
5. The corresponding budget amendments in the amounts of $240,066 and $64,300 from Fund 420 - Police Capital Fund to Project Account No. 100118-41301-521100 (PD 2nd Story - Consultants Professional). The corresponding budget amendments in the amount of $50,000 from Fund 420 - Police Capital Fund to Project Account No. 100118-41301-560450 (PD 2nd Story - Contingency). Further, a budget amendment of $10,000 from Fund 420 - Police Capital Fund to Project Account No. 100118- 41301-560110 (PD 2nd Story - Project Admin - Direct).
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Robert Thompson, Chief of Police
Authorized By: Jim Lindley, City Manager
Prepared By: Deborah Barr, P.E., City Engineer/Director of Utilities Councilmember Bogue asked for clarification on the item.
Deborah Barr, P.E., City Engineer/Director of Utilities, provided information on the item and answered questions from the Council.
Andrew MacDonald, Staff Augmentation Consultant, answered questions from the Council.
Robert Thompson, Chief of Police, provided information on the item and answered questions from the Council.
Todd McNeal, Fire Chief, answered questions from the Council.
Mayor Bird opened public comment on the item. There was no public comment.
A motion was made by Councilmember Bogue, seconded by
Councilmember Ernest, to approve the item as presented.
Roll call was taken as follows:
AYES: Bogue, Ernest, Johnson, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: None
June 20, 2023 5
Action: Resolutions 23-128, 23-129
9.6 Adopt a resolution authorizing City Staff to execute Task Order Amendment No. 546.1 for Harris & Associates ("Harris") to provide continued construction management and inspection services to support the additional work for Homestead Phase 2B Backbone Improvements for an amount not to exceed $166,556.
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Brandon Rodriguez, P.E., Senior Civil Engineer Action: Resolution 23-122
9.7 Adopt a resolution authorizing the City Manager to execute Task Order No. 621 for Harris & Associates ("Harris") to prepare and administer the Request for Qualifications processes for the West A Street Interchange Study (Project No. 100319), Pedrick Road Interchange Study (Project No. 100320) and the North First Street Interchange Study (Project No. 100322).
Item initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Deborah Barr, P.E., City Engineer/Director of Utilities Action: Resolution 23-123
9.8 Adopt a Resolution authorizing the City Manager to award a three (3) year contract to Bartley Pump, PM. LLC for "On-call" emergency and non- emergency pump and motor maintenance services for the Department of Engineering/Utilities.
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Josh Hudson, Water Operations Supervisor
Action: Resolution 23-124
9.9 Adopt a Resolution accepting the public improvements and authorizing the City Clerk to file a Notice of Completion and Certificate of Acceptance with the Solano County Recorder for the shared landscape paseo for the Homestead Phase 1- Village 1 Subdivision Parcel C and Parcel G.
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Leland Markusen, Junior Engineer
Action: Resolution 23-125
9.10 Adopt a resolution authorizing City Staff to execute Amendment No. 1 of the City's Professional Services Agreement ("PSA") No. 22-042 with DKS Associates ("DKS") to include an additional alignment corridor for the Vaughn Road Realignment Study for an amount not to exceed $64,902; and (2) approve a corresponding budget amendment.
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
June 20, 2023 6
Prepared By: Leland Markusen, Junior Engineer
Action: Resolution 23-126
9.11 Adopt a resolution authorizing City staff to coordinate with Solano Transportation Authority ("STA") on a Countywide application to the US Department of Transportation ("USDOT") Promoting Resilient Operations for Transformative, Efficient, and Cost-Saving Transportation (PROTECT) Program to develop a Resiliency Plan for transportation intrastructure.
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Jordan Santos, Junior Engineer
Action: Resolution 23-127
10. PUBLIC HEARINGS
None.
11. UNFINISHED BUSINESS
11.1 By Minute Action, provide City staff direction regarding concerns with the proposed pedestrian improvements for the Highway Safety Improvement Program ("HSIP") Cycle 10 Project.
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Brandon Rodriguez, P.E., Senior Civil Engineer Presented By: Brandon Rodriguez, P.E., Senior Civil Engineer Brandon Rodriguez, P.E., Senior Civil Engineer, introduced the item and answered questions from the Council.
Doug White, City Attorney, provided information on the item and answered questions from the Council.
Deborah Barr, P.E., City Engineer/Director of Utilities, provided information on the item and answered questions from the Council.
Mayor Bird opened public comment on the item.
Public comment by Rebecca Robinson, Michael Ceremello, and Jill Orr was received.
Mayor Bird closed public comment on the item.
Douglas L. White, City Attorney, noted that the meeting was not livestreaming on Channel 20, but livestreaming through the website and via Zoom was available.
Action: Direction provided to staff.
12. NEW BUSINESS
12.1 By Minute Action, provide City staff direction regarding the overnight parking concern at Pardi Plaza.
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities June 20, 2023 7
Authorized By: Jim Lindley, City Manager
Prepared By: Brandon Rodriguez, P.E., Senior Civil Engineer Presented By: Deborah Barr, P.E., City Engineer/Director of Utilities Douglas L. White, City Attorney, provided information on the item and answered questions from the Council.
Deborah Barr, P.E., City Engineer/Director of Utilities, introduced the item and answered questions from the Council.
Mayor Bird opened public comment on the item.
Public comment by Rebecca Robinson, Jill Orr, and Debra Dingman was received.
Mayor Bird closed public comment on the item.
Robert Thompson, Chief of Police, provided information on the item.
Action: Direction provided to staff.
12.2 By Minute Action, provide City staff direction regarding the shade concern at Pardi Plaza.
Item Initiated By: Deborah Barr, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Brandon Rodriguez, P.E., Senior Civil Engineer Presented By: Deborah Barr, P.E., City Engineer/Director of Utilities Deborah Barr, P.E., City Engineer/Director of Utilities, provided information on the item and answered questions from the Council.
Louren Kotow, Public Works Director, provided information on the item and answered questions from the Council.
Douglas L. White, City Attorney, provided information on the item.
Mayor Bird opened public comment on the item.
Public comment by Jill Orr was received.
Mayor Bird closed public comment on the item.
Action: Direction provided to staff.
12.3 Addict resolution making forehe Cy of Dixon he ery for a 2023- 2024 fiscal year responsive and authorizing the City Manager to execute an agreement with the selected bidder.
Item Initiated By: Douglas L. White, City Attorney
Authorized By: Jim Lindley, City Manager
Prepared By: Douglas L. White, City Attorney
June 20, 2023 8
Presented By: Douglas L. White, City Attorney
Douglas L. White, City Attorney, presented the item and answered questions from the Council.
Mayor Bird opened public comment on the item. There was no public comment.
A motion made by Councilmember Bogue, seconded by
Councilmember Ernest, to approve the item as presented, with the addition that it may be necessary to publish with other papers of general circulation, when adherence to statutory publication requirements will not be possible by publishing with the Dixon Independent Voice.
Roll call was taken as follows:
AYES: Bogue, Ernest, Johnson, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: None
Action: Resolution 23-130
Minute action approving the cancellation of the Regular Meeting of the Dixon City Council on August 1, 2023.
Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
Prepared By: Lupe Ruiz, Administrative City Clerk
Presented By: Lupe Ruiz, Administrative City Clerk
Douglas L. White, City Attorney, presented the item.
Mayor Bird opened public comment on the item. There was no public comment.
A motion was made by Councilmember Ernest, seconded by Vice Mayor Hendershot, to approve the cancellation of the Regular Meeting of the Dixon City Council on August 1, 2023.
Roll call was taken as follows:
AYES: Bogue, Ernest, Johnson, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: None
Action: Minute action approving the cancellation of the Regular Meeting of the Dixon City Council on August 1, 2023.
13. PUBLIC COMMENT (NON-AGENDA ITEMS)
Mayor Bird opened public comment on non-agenda items. There was no public comment.
June 20, 2023
14. ITEMS FROM THE CITY COUNCIL
Vice Mayor Hendershot thanked Public Information Officer Madeline Graf for the 4th of July flier.
Councilmember Johnson thanked those in the audience for attending.
Councilmember Ernest congratulated and welcomed Police Officer Ty Reese.
Mayor Bird welcomed Officer Ty Reese, and provided information on an upcoming event by SafeQuest Solano.
15. ITEMS FROM THE CITY ATTORNEY
16. ITEMS FROM THE CITY MANAGER
17. INFORMATIONAL ITEMS - Upcoming Meetings (30-day Calendar) 06/21/2023 7:00 p.m. Transportation Advisory Commission 06/22/2023 7:00 p.m. Water Rate Advisory Ad Hoc Committee 06/27/2023 7:00 p.m. Parks and Recreation Commission
06/29/2023 11:00 a.m. Special Water Rate Advisory Ad Hoc Committee CANCELLED 07/04/2023 7:00 p.m. City Council
07/11/2023 7:00 p.m. Planning Commission
CANCELLED 07/12/2023 5:30 p.m. Vacaville Dixon Greenbelt Authority 07/18/2023 7:00 p.m. City Council
18. ADJOURNMENT
The Regular Meeting of the Dixon City Council adjourned at 8:53 p.m.
Kristin M. Janisch Steven C. Bird
Eleated City Clerk of the City of Dixon Mayor of the City of Dixon June 20, 2023 10