Mayor Steven C. Bird 600 East A Street
Vice Mayor Don Hendershot Dixon, CA 95620-3697
Council Member Thom Bogue (707) 678-7000
Council Member Jim Ernest Fax: (707) 678-1489
Council Member Kevin Johnson Website: www.cityofdixon.us Elected City Clerk Kristin M. Janisch E-mail: [email protected] City Treasurer James P. Ward Jr.
**** LIFOR
Jim Lindley, City Manager
Douglas White, City Attorney
REGULAR MEETING OF THE DIXON CITY COUNCIL
APPROVED MINUTES
Date Time Location
Meeting of August 15, 2023 7:00 pm Council Chambers
600 East A Street
Dixon, California
THIS MEETING WILL BE PHYSICALLY OPEN TO THE PUBLIC. ALL MEMBERS OF THE
PUBLIC MAY ALSO PARTICIPATE IN THE MEETING VIA VIDEO CONFERENCING AT https://us02web.zoom.us/i/9886211137?pwd=R2dxZ3RkbU9SQXd/UVIIRkc0Q/QwZz09 AND VIA TELECONFERENCE BY CALLING 669) 900-9128, MEETING ID: 988 621 1137, PASSCODE: 604754 AND WILL BE GIVEN THE OPPORTUNITY TO PROVIDE PUBLIC COMMENT. TO SPEAK DURING PUBLIC COMMENT VIA VIDEO CONFERENCING CLICK ON "RAISE HAND", VIA TELECONFERENCE PRESS *9.
CALL TO ORDER
The Regular Meeting of the Dixon City Council was called to order at 7:00 p.m. by Mayor Bird.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Councilmember Ernest.
3. ROLL CALL
Present: Councilmember Thom Bogue, Jim Ernest
Vice Mayor Don Hendershot, Mayor Steve Bird
Absent: Councilmember Kevin Johnson
Staff Present: Jim Lindley, City Manager
Christina Pritchard, Attorney, White Brenner LLP
Lupe Ruiz, Administrative City Clerk
CONFLICT OF INTEREST
None.
APPROVAL OF AGENDA
A motion was made by Vice Mayor Hendershot, seconded by Councilmember Bogue, to approve the agenda as presented.
August 15, 2023 1
Roll call was taken as follows:
AYES: Bogue, Ernest, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: Johnson
PRESENTATIONS/PROCLAMATIONS/RECOGNITION
PUBLIC COMMENT (NON-AGENDA ITEMS)
City Treasurer James Ward attended and provided feedback from the State Water Resources Control Board meeting.
Michael Ceremello commented on Item 9.3 and 12.5, the new home development project on N. First Street, and attended and provided feedback from the State Water Resources Control Board meeting.
8. ITEMS FROM THE CITY COUNCIL
Councilmember Bogue attended and provided feedback from the State Water Resources Control Board meeting.
Vice Mayor Hendershot attended and provided feedback from the Housing First Solano Continuum of Care (CoC) meeting and National Night Out.
Councilmember Ernest attended and provided feedback from the groundbreaking at Quick Quack on Stratford and Lincoln, and National Night Out.
Mayor Bird attended and provided feedback from the following meetings and events: Local Agency Formation Commission (LAFCO) meeting, Northern Solano County Association of Realtors event, Travis Air Force Base new aircraft introduction event, National Night Out, Special City Council meeting, Solano County Farm Bureau meeting, Solano County Water Agency (SCWA) meeting, Solano City County Coordinating Council (4Cs) meeting, and a hard hat tour of the Assisted Living facility off of West A Street.
9. CONSENT CALENDAR
Mayor Bird opened public comment on Consent Calendar items. There was no public comment.
A motion was made by Councilmember Ernest, seconded by Councilmember Bogue, to approve the agenda as presented.
Roll call was taken as follows:
AYES: Bogue, Ernest, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: Johnson
August 15, 2023 2
9.1 Approve the Minutes from the July 18, 2023 Regular Meeting of the Dixon City Council and August 2, 2023 Special Meeting of the Dixon City Council.
Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
Prepared By: Lupe Ruiz, Administrative City Clerk
Action: Minutes approved.
9.2 Adopt a Resolution approving the Enumeration of Claims.
Item Initiated By: Kate Zawadzki, Finance Director
Authorized By: Jim Lindley, City Manager
Prepared By: Kate Zawadzki, Finance Director
Action: Resolution 23-150
9.3 Adopt resolution authorizing the City Manager to execute an Agreement between the Cities of Dixon, Fairfield, Rio Vista, Vallejo, Benicia, Suisun and Vacaville, California, and The Permanente Medical Group, Inc., for Medical Director Services.
Item Initiated By: Todd McNeal, Fire Chief
Authorized By: Jim Lindley, City Manager
Prepared By: Andi Horigan, Fire Administrative Manager
Action: Resolution 23-151
9.4 Adopt a Resolution authorizing the City Manager or designee to execute a change order with Langan Engineering and Environmental Services, Inc. ("Langan") to provide Title 27 Surveying for Landfill Closure Compliance services for the former landfill located in the Hall Park area for an amount of $40,200.
Item Initiated By: Louren Kotow, Public Works Director
Authorized By: Jim Lindley, City Manager
Prepared By: Louren Kotow, Public Works Director
Action: Resolution 23-152
9.5 Adopt a Resolution authorizing the City Manager or designee to execute a change order with Specialized Construction, to perform renovations at the City of Dixon's Senior/Multi-Use Center (SMUC) for an amount of $725.00.
Item Initiated By: Louren Kotow, Public Works Director
Authorized By: Jim Lindley, City Manager
Prepared By: Louren Kotow, Public Works Director
Action: Resolution 23-153
9.6 1) Adopt a resolution authorizing:
a. The City Manager to execute Professional Service Agreement ("PSA") 23-029 Amendment No. 01 with Luhdorff & Scalmanini Consulting Engineers ("LSCE") for Construction Management and Inspection Services for the Southwest Dixon Specific Plan Area August 15, 2023 3
Potable Water Well Site, for a time and materials cost not to exceed $233,179; and
b. A corresponding budget amendment with no net fiscal impact. 2) Adopt a resolution authorizing: The City Manager to execute Professional Service Agreement ("PSA") 23-029 Amendment No. 02 with Luhdorff • Scalmanini Consulting Engineers ("LSCE") for Evaluation of Drinking Water System Operations, for a time and materials cost not to exceed $35,415.
Item Initiated By: Andrew MacDonald, P.E., Interim City Engineer Authorized By: Jim Lindley, City Manager
Prepared By: Leland Markusen, Junior Engineer
Action: Resolution 23-154, 23-155
9.7 Adopt a resolution authorizing City staff to approve the no-cost budget transfer to move money from one underutilized task to several other tasks to support the development of a Noise Abatement Decision Report as part of the National Environmental Policy Act revalidation process for the Parkway Boulevard Overcrossing project.
Item Initiated By: Andrew MacDonald, P.E., Interim City Engineer Authorized By: Jim Lindley, City Manager
Prepared By: Jordan Santos, Junior Engineer
Action: Resolution 23-156
9.8 Adopt a Resolution amending the City of Dixon Salary Schedule with changes previously approved by City Council.
Item Initiated By: Rachel Ancheta, Human Resources Director Authorized By: Jim Lindley, City Manager
Prepared By: Kim Stalie, Human Resources Risk Analyst II Action: Resolution 23-157
9.9 Adopt Resolution approving Amendment #2 to Professional Service Agreement (PSA) with TRB + Associates for reimbursable Building and Fire Inspection services of home construction and private recreational facility at Homestead subdivision (Villages 1, 2, 3a, 3b, 3c, 4, 5, 6, 7, 8, 9, 10 and 11 and Amenity Center) and a corresponding budget amendment with no net fiscal impact.
Item Initiated By: Raffi Boloyan, Community Development Director Authorized By: Jim Lindley, City Manager
Prepared By: Raffi Boloyan, Community Development Director Action: Resolution 23-158
10. PUBLIC HEARINGS
10.1 Waive second reading, read by title only, and adopt an ordinance of the City Council of the City of Dixon amending Section 6.02.020, Business License Required and Section 6.02.030, Definitions, and adding Chapter 6.13, Sidewalk Vending to Title 6, Business Licenses and Regulations, of the Dixon Municipal Code to establish a sidewalk vending program.
August 15, 2023 4
Item Initiated By: Douglas L. White, City Attorney
Authorized By: Jim Lindley, City Manager
Prepared By: Douglas L. White, City Attorney
Presented By: Douglas L. White, City Attorney
Christina Pritchard, Attorney, White Brenner LLP, presented the item and answered questions from the Council.
Mayor Bird opened public comment on the item.
Public comment by Michael Ceremello was received.
Mayor Bird closed public comment on the item.
Jim Lindley, City Manager, provided information on the item and answered questions from the Council.
A motion was made by Councilmember Ernest, seconded by Vice Mayor Hendershot, to approve the item as presented.
Roll call was taken as follows:
AYES: Bogue, Ernest, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: Johnson
Action: Ordinance 23-004
11. UNFINISHED BUSINESS
None.
12. NEW BUSINESS
12.1 City Treasurer's Quarterly Update (verbal).
Item Initiated By: City Council
Authorized By: Jim Lindley, City Manager
Presented By: City Treasurer James Ward
City Treasurer James Ward provided a quarterly budget update.
Mayor Bird opened public comment on the item. There was no public comment.
Action: Informational item.
12.2 By Minute Action, Fec Mimended apo teen st he ransport on Advisor manors Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
Prepared By: Lupe Ruiz, Administrative City Clerk
Presented By: Mayor Steve Bird
August 15, 2023 5
Mayor Bird recommended the appointment of Jeffery Kinslow to the Transportation Advisory Commission.
Mayor Bird opened public comment on the item. There was no public comment.
A motion was made by Vice Mayor Hendershot, seconded by Councilmember Bogue, to approve the Mayor's recommended appointment to the Transportation Advisory Commission.
Roll call was taken as follows:
AYES: Bogue, Ernest, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: Johnson
Action: Minute action approving the appointment of Jeffery Kinslow to the Transportation Advisory Commission.
12.3 Minute Action designating a voting delegate and alternate delegate for the 2023 League of California Cities Annual Conference & Expo.
Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
Prepared By: Lupe Ruiz, Administrative City Clerk
Presented By: Jim Lindley, City Manager
Jim Lindley, City Manager, presented the item.
Mayor Bird recommended designating himself as the voting delegate and Councilmember Ernest as the alternate.
Councilmember Ernest stated that he would only be present at the beginning of the conference.
Mayor Bird opened public comment on the item. There was no public comment.
A motion was made by Vice Mayor Hendershot, seconded by Councilmember Ernest, to approve the Mayor's recommendation.
Roll call was taken as follows:
AYES: Bogue, Ernest, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: Johnson
Action: Minute action designating Mayor Bird as the voting delegate, and Councilmember Ernest as the alternate, for the 2023 League of California Cities Annual Conference & Expo.
August 15, 2023 6
12.4 Adopt a Resolution approving a funding request from the Downtown Dixon Business Association from the Community Support Fund.
Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
Prepared By: Jim Lindley, City Manager
Presented By: Jim Lindley, City Manager
Jim Lindley, City Manager, presented the item.
Mayor Bird opened public comment on the item.
Public comment by Jill Orr was received.
Mayor Bird closed public comment on the item.
A motion was made by Councilmember Bogue, seconded by
Councilmember Ernest, to approve the $5,000 funding request from the Downtown Dixon Business Association.
Roll call was taken as follows:
AYES: Bogue, Ernest, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: Johnson
Action: Resolution 23-159
Adopt resolution authorizing the City Manager and the City Attorney to execute a Memorandum of Understanding (MOU) between the Cities of Fairfield, Vallejo, Benicia, Dixon, Rio Vista and Suisun City (collectively as Partner Agencies) for the shared provision of consulting services regarding ambulance subcontracting.
Item Initiated By: Todd McNeal, Fire Chief
Authorized By: Jim Lindley, City Manager
Prepared By: Andi Horigan, Fire Administrative Manager
Presented By: Todd McNeal, Fire Chief
Todd McNeal, Fire Chief, presented the item and answered questions from the Council.
Mayor Bird opened public comment on the item.
Public comment by Michael Ceremello was received.
Mayor Bird closed public comment on the item.
A motion was made by Vice Mayor Hendershot, seconded by Councilmember Ernest, to approve the item as presented
August 15, 2023 7
Roll call was taken as follows:
AYES: Bogue, Ernest, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: Johnson
Action: Resolution 23-160
12.6 Receive an update on shade options for Pardi Plaza, and provide staff direction by minute action.
Item Initiated By: Louren Kotow, Public Works Director
Authorized By: Jim Lindley, City Manager
Prepared By: Louren Kotow, Public Works Director
Presented By: Louren Kotow, Public Works Director
Louren Kotow, Public Works Director, provided a presentation on the item and answered questions from the Council.
Jim Lindley, City Manager, provided information on the item and answered questions from the Council.
Mayor Bird opened public comment on the item.
Public comment by Jill Orr was received.
Mayor Bird closed public comment on the item.
Action: Direction provided to staff.
12.7 Adopt a Resolution approving the Five-Year Capital Improvement Program ('CIP") for Fiscal Years 2023/24 through 2027/28.
Item Initiated By: Andrew MacDonald, P.E., Interim City Engineer Authorized By: Jim Lindley, City Manager
Prepared By: Jordan Santos, Junior Engineer
Presented By: Brandon Rodriguez, P.E., Senior Civil Engineer Brandon Rodriguez, P.E.., Senior Civil Engineer, provided a presentation on the item and answered questions from the Council.
Jim Lindley, City Manager, provided information on the item and answered questions from the Council.
Mayor Bird opened public comment on the item. There was no public comment.
A motion was made by Vice Mayor Hendershot, seconded by Councilmember Ernest, to approve the item as presented.
August 15, 2023 8
Roll call was taken as follows:
AYES: Bogue, Ernest, Hendershot, Bird
NOES: None
ASIN None
ABSENT: Johnson
Action: Resolution 23-161
13. PUBLIC COMMENT (NON-AGENDA ITEMS)
Mayor Bird opened public comment on non-agenda items. There was no public comment.
14. ITEMS FROM THE CITY COUNCIL
Vice Mayor Hendershot commented on the start of the school year.
Mayor Bird attended a tour of the Senior Assisted Living Facility and the topic of chair setup for the May Fair Parade was brought to his attention. He asked that this item be placed on a future agenda.
Jim Lindley, City Manager, provided information on the chair setup.
Councilmember Bogue asked for the meeting to be closed with hopes and prayers for those in Maui.
15. ITEMS FROM THE CITY ATTORNEY
Christina Pritchard, White Brenner LLP, thanked the Council for having her.
16. ITEMS FROM THE CITY MANAGER
Jim Lindley, City Manager, informed the Council of his upcoming time off, with Finance Director Kate Zawadzki being Acting City Manager in his absence.
17. INFORMATIONAL ITEMS - Upcoming Meetings (30-day Calendar) 08/16/20237:00 p.m. Transportation Advisory Commission
08/22/2023 7:00 p.m. Parks & Recreation Commission
08/24/2023 7:00 p.m. Water Rate Advisory Ad Hoc Committee 09/05/2023 7:00 p.m. City Council
09/12/2023 7:00 p.m. Planning Commission
18. ADJOURNMENT
Mayor Bird asked for a moment of silence in reflection for the people of Maui.
The Regular Meeting of the Dixon City Council adjourned at 8:28 p.m. bruten M ausch
Kristin M. Janisch Steven G. Bird
Elected City Clerk of the City of Dixon Mayor of the City of Dixon August 15, 2023 9