AGENDA
REGULAR MEETING OF THE
DIXON CITY COUNCIL
September 5, 2023
CITY OF DIXON
600 EAST A STREET
COUNCIL CHAMBERS
7:00
P.M.
NOTICE TO PUBLIC
GENERAL NOTES
The City of Dixon is committed to providing full access to these proceedings. Individuals with special needs may call 678-7000 (voice) or 678-1489 (TTY). The Council Chamber is accessible to individuals in wheelchairs and special hearing assistance devices are provided upon request.
The City does not produce a verbatim transcription of its proceedings. Anyone who desires a verbatim record of this meeting should call the City Clerk/Recording Secretary in advance of the meeting to discuss acceptable methods of and arrangements for transcription. Such arrangements will be at the sole expense of the individual requesting the record. All meetings are audio and video recorded. DVD copies are available at the Dixon Public Library and at City Hall following the meeting.
City Council and Commission agenda packets, including all public documents relating to the open meeting and provided to the City Council/Commission, are available for review or copying at City Hall, 600 East A Street, Dixon.
A copy is also located at the entrance to the Council Chamber during the meeting and available for review at the Dixon Public Library, 230 North First Street, Dixon.
Regular City Council and Commission meetings are broadcast live on Cable Television Channel 20 - Government Channel. The meetings can also be viewed live through the City's website at www.cityofdixonca.gov
and selecting "View City Meetings and Agendas".
SPEAKER/COMMENT CARDS
At each meeting, the public has the opportunity to address the City Council/Commission on items appearing on the agenda and items not appearing on the agenda, but within the purview of the City Council/Commission.
Persons wishing to address the City Council/Commission (whether on an item listed on the agenda or on a matter not listed on the agenda) are requested to fill out a green "Speaker Card", but are not required to do so.
Persons wishing to comment on an item but not wishing to speak before the City Council/Commission, may complete a yellow "Comment Card". Both cards are on the table inside the Council Chamber entrance doors. The Mayor/Chair will read Comment Cards for the record.
PLEASE SUBMIT COMPLETED CARDS TO THE CITY CLERK/RECORDING SECRETARY BEFORE THE ITEM IS CALLED, PREFERABLY BEFORE THE MEETING BEGINS.
AUDIENCE/PUBLIC COMMENT PERIOD
(Items not on the Agenda)
The City Council/Commission sets time aside for Audience/Public Comment items not on the agenda but pertaining to the City of Dixon or any other body comprised of or including City Councilmembers or Commissioners. City Council Procedural Guidelines limit speaker comments to three (3) minutes. The Mayor/Chair may poll the City Council/Commission or extend the time
as necessary.
Please note that State law prohibits the City Council/Commission from either discussion or taking action at this meeting on any matter(s) not listed on the agenda even when raised during the Audience/Public Comment period.
Persons wishing to address the City Council/Commission are requested to fill out and present a green "Speaker Card" to the City Clerk/Recording Secretary, but are not required to do so.
PUBLIC HEARINGS
Persons who wish to speak on Public Hearing items listed on the agenda will be heard when the public hearing is opened, except for public hearing items previously heard and closed to public comment. City Council Procedural Guidelines limit each speaker to three (3) minutes. The Mayor/Chair may poll the City Council/Commission or may extend the time as necessary.
After the public has commented, the item is closed to further public comment and brought to the Council/Agency/Commission level for discussion and action. Further comment from the audience will not be received unless requested by the Council/Agency/Commission. No public hearing will commence after 10:00 p.m. unless approved by the majority of the City Council/Commission.
City Council and City Treasurer Telephone Number:
Mayor Steven Bird
Vice Mayor Don Hendershot
Councilmember Thom Bogue
Councilmember Jim Ernest
Councilmember Kevin Johnson
City Treasurer James P. Ward Jr.
Elected City Clerk Kristin M. Janisch
Website:
www.cityofdixonca.gov
(707) 678-7000
Voice Mailbox 1201
Voice Mailbox 1206
Voice Mailbox 1203
Voice Mailbox 1205
Voice Mailbox 1207
Voice Mailbox 1208
Voice Mailbox 1202
E-mail:
[email protected]
AGENDA
REGULAR MEETING OF THE
DIXON CITY COUNCIL
September 5, 2023
CITY OF DIXON
600 EAST A STREET
COUNCIL CHAMBERS
07:00
P.M.
THIS MEETING WILL BE PHYSICALLY OPEN TO THE PUBLIC. ALL MEMBERS OF THE PUBLIC MAY ALSO PARTICIPATE IN THE MEETING VIA VIDEO CONFERENCING AT https://us02web.zoom.us/j/9886211137?pwd=R2dxZ3RkbU9SQXdlUVllRkc0QlQwZz09 AND VIA TELECONFERENCE BY CALLING (669) 900-9128, MEETING ID: 988 621 1137, PASSCODE: 604754 AND WILL BE GIVEN THE OPPORTUNITY TO PROVIDE PUBLIC COMMENT. TO SPEAK DURING PUBLIC COMMENT VIA VIDEO CONFERENCING CLICK ON "RAISE HAND", VIA TELECONFERENCE PRESS *9.
0. Closed Session at 6:00 p.m.
0.0 ROLL CALL
0.1 PUBLIC COMMENT (CLOSED SESSION AGENDA ITEMS ONLY)
0.2 CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Gov. Code, § 54956.9(d)(2): One potential case.
Item Initiated By: Douglas L. White, City Attorney
Authorized By: Douglas L. White, City Attorney
0.3 LIABILITY CLAIMS
Pursuant to Gov. Code, § 54956.95
Agency claimed against: City of Dixon
Item Initiated By: Rachel Ancheta, Human Resources Director Authorized By: Jim Lindley, City Manager
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. CONFLICT OF INTEREST
5. APPROVAL OF AGENDA
6. PRESENTATIONS/PROCLAMATIONS/RECOGNITION
None.
7. PUBLIC COMMENT (NON-AGENDA ITEMS)
8. ITEMS FROM THE CITY COUNCIL
9. CONSENT CALENDAR
(All matters listed under the Consent Calendar are considered by the Council/Agency to be routine and will be acted upon in a single motion. There will not be separate discussions of these items unless a request is made prior to the time the Council/Agency considers the motion to adopt.)
9.1 Approve the Minutes from the August 15, 2023 Regular Meeting of the Dixon City Council.
Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
Prepared By: Lupe Ruiz, Administrative City Clerk
9.1 9.2
Adopt a Resolution approving the Enumeration of Claims.
Item Initiated By: Kate Zawadzki, Finance Director
Authorized By: Jim Lindley, City Manager
Prepared By: Kate Zawadzki, Finance Director
9.2 9.3
Adopt a resolution authorizing the City Manager to execute Amendment No. 1 to Professional Services Agreement ("PSA") No. 20-058 with CSI Services, Inc. ("CSI") to extend the term of PSA No. 20-058 to November 10, 2026.
Item Initiated By: Andrew MacDonald, P.E., Interim City Engineer Authorized By: Jim Lindley, City Manager
Prepared By: Brandon Rodriguez, P.E., Senior Civil Engineer
9.3 9.4
Adopt a resolution authorizing:
1. City staff to execute Task Order No. 626.1 for Harris & Associates ("Harris") to provide Project Management for the Parkway Boulevard Grade Separation Project for an amount not to exceed $40,000.
2. The corresponding budget amendment in the amount of $40,000 from Fund 461 - Parkway Blvd Overcrossing to Project Account No. 100126-00461-521100 (Parkway Blvd Overcrossing-Consultants-Prof). Item Initiated By: Andrew MacDonald, P.E., Interim City Engineer Authorized By: Jim Lindley, City Manager
Prepared By: Jordan Santos, Junior Engineer
9.4 9.5
Adopt a resolution authorizing:
1. The City Manager to execute a reimbursement agreement with the Dixon Regional Watershed Joint Powers Authority ("DRWJPA") and the Northeast Quadrant ("NEQ") developers Dixon Venture LLC, PW Fund B Development LLC, Dixon 133 LLC, and Milk Farm Development for cost share of the Dixon Regional Watershed Management Plan Update, Phase 3, for an amount not to exceed $116,624; and
2. A corresponding budget amendment with no net fiscal impact. Item Initiated By: Andrew MacDonald, P.E., Interim City Engineer Authorized By: Jim Lindley, City Manager
Prepared By: Leland Markusen, Junior Engineer
9.5 9.6
Adopt a resolution authorizing City Staff to execute:
1. Amendment No. 1 to the City’s Professional Services Agreement ("PSA") No. 23-024 with Bartley Pump PM LLC ("PumpMan") for an amount of $183,243 for the rehabilitation of the Parklane Well, DW-54, including but not limited to upgrading the pump/motor and related component/instrumentation upgrades; and
2. Allocate a 15% contingency of $27,487 for any additional expenses that may be incurred during a large-scale rehabilitation project, and/or to offset the price volatility of materials in our current market; and
3. A budget transfer of $210,730 from Fund No. 331 (Water Operations and Maintenance) to Fund No. 335 (Water Capital Projects Rehabilitation) for Amendment No. 1, including the additional 15% contingency. Item Initiated By: Andrew MacDonald, P.E., Interim City Engineer Authorized By: Jim Lindley, City Manager
Prepared By: Brandon Rodriguez, P.E., Senior Civil Engineer
9.6 9.7
Adopt a resolution authorizing the City Manager to execute Amendment No. 1 to Professional Services Agreement (“PSA”) No. 20-061 with Power Services, Inc. (“Power Services”) to extend the term of PSA No. 20-061 to November 12, 2026.
Item Initiated By: Andrew MacDonald, P.E., Interim City Engineer Authorized By: Jim Lindley, City Manager
Prepared By: Brandon Rodriguez, P.E., Senior Civil Engineer
9.7 9.8
Adopt a resolution:
1. Accepting the Engineering and Traffic Surveys Report, prepared by Haley and Aldrich, dated August 8, 2023, for the City of Dixon of Dixon Police Department; and
2. Approving associated speed limits in the Engineering and Traffic Surveys Report which are also listed in Attachment A. Item Initiated By: Andrew MacDonald, P.E., Interim City Engineer Authorized By: Jim Lindley, City Manager
Prepared By: Brandon Rodriguez, P.E., Senior Civil Engineer Lynne Filson, Consulting Traffic Engineer
9.8 9.9
Adopt a resolution authorizing: The City Manager to execute Amendment No. 01 to On-Call Professional Services Agreement (“PSA”) 21-052 with Telstar Instruments for Pond A and Lateral 1 Telemetry SCADA Integration for an amount not to exceed $31,416.
Item Initiated By: Andrew MacDonald, P.E., Interim City Engineer Authorized By: Jim Lindley, City Manager
Prepared By: Leland Markusen, Junior Engineer
9.9 9.10
Adopt a resolution authorizing the City Manager to execute Amendment No. 1 to Professional Services Agreement (“PSA”) 23-017 with Stantec for the Wastewater Facility Expansion project (“Project”) to provide further environmental compliance consulting support including California Environmental Quality Act (“CEQA”) compliance support services for an amount not to exceed $38,305.
Item Initiated By: Andrew MacDonald, P.E., Interim City Engineer Authorized By: Jim Lindley, City Manager
Prepared By: Brandon Rodriguez, P.E., Senior Civil Engineer
9.10 9.11
Minute Action approving the Mayor’s appointment of Miranda Barber to the Solano Transportation Authority (STA) Pedestrian Advisory Committee (PAC).
Item Initiated By: Mayor Steve Bird
Authorized By: Jim Lindley, City Manager
Prepared By: Lupe Ruiz, Administrative City Clerk
9.11 10.
PUBLIC HEARINGS
10.1 Waive first reading, read by title only, and introduce an Ordinance of the City Council of the City of Dixon, amending Sections 5.01.030, 5.02.020, 5.02.030, 5.03.010, 5.03.020, 5.04.010, 5.04.020, 5.06.020, and 5.06.050 of Title 5, Contracts, of the Dixon Municipal Code to address Procurement Authority Limits and to Update the City's California Uniform Public Construction Cost Accounting Act Limits.
Item Initiated By: Douglas L. White, City Attorney
Authorized By: Jim Lindley, City Manager
Prepared By: Douglas L. White, City Attorney
Presented By: Christina Pritchard, Attorney, White Brenner LLP
10.1 11.
UNFINISHED BUSINESS
None.
12. NEW BUSINESS
12.1 Receive an update of the fourth quarter Fiscal Year (FY) 2022-23 budget projections and financial results and approve the recommended budget adjustments.
Item Initiated By: Kate Zawadzki, Finance Director
Authorized By: Jim Lindley, City Manager
Prepared By: Kate Zawadzki, Finance Director
Presented By: Kate Zawadzki, Finance Director
12.1 12.2
Adopt a resolution approving a hiring bonus of up to $30,000 for qualified police sergeant candidates to be funded with salary savings from vacant positions.
Item Initiated By: Robert Thompson, Chief of Police
Authorized By: Jim Lindley, City Manager
Prepared By: Robert Thompson, Chief of Police
Rachel Ancheta, Human Resources Director
Presented By: Jim Lindley, City Manager
12.2 13.
PUBLIC COMMENT (NON-AGENDA ITEMS)
14. ITEMS FROM THE CITY COUNCIL
15. ITEMS FROM THE CITY ATTORNEY
16. ITEMS FROM THE CITY MANAGER
17. INFORMATIONAL ITEMS - Upcoming Meetings (30-day Calendar) Informational Items
18. ADJOURNMENT
Adjourn to the Regular Meeting of the Dixon City Council on September 19, 2023.