Mayor Steven C. Bird 600 East A Street
Vice Mayor Don Hendershot Dixon, CA 95620-3697
Council Member Thom Bogue (707) 678-7000
Council Member Jim Ernest Fax: (707) 678-1489
Council Member Kevin Johnson Website: www.cityofdixon.us Elected City Clerk Kristin M. Janisch E-mail: [email protected] City Treasurer James P. Ward Jr.
**** LIFOR
Jim Lindley, City Manager
Douglas White, City Attorney
REGULAR MEETING OF THE DIXON CITY COUNCIL
APPROVED MINUTES
Date Time Location
Meeting of September 5, 2023 7:00 pm Council Chambers
600 East A Street
Dixon, California
THIS MEETING WILL BE PHYSICALLY OPEN TO THE PUBLIC. ALL MEMBERS OF THE
PUBLIC MAY ALSO PARTICIPATE IN THE MEETING VIA VIDEO CONFERENCING AT https://us02web.zoom.us/i/9886211137?pwd=R2dxZ3RkbU9SQXdIUVIIRkc0Q/QwZz09 AND VIA TELECONFERENCE BY CALLING (669) 900-9128, MEETING ID: 988 621 1137, PASSCODE: 604754 AND WILL BE GIVEN THE OPPORTUNITY TO PROVIDE PUBLIC COMMENT. TO SPEAK DURING PUBLIC COMMENT VIA VIDEO CONFERENCING CLICK ON "RAISE HAND", VIA TELECONFERENCE PRESS *9.
0. CLOSED SESSION AT 6:00 P.M.
0.0 ROLL CALL
Present: Councilmembers Jim Ernest, Kevin Johnson
Vice Mayor Don Hendershot, Mayor Steve Bird
Absent: Councilmember Thom Bogue
0.1 PUBLIC COMMENT (CLOSED SESSION AGENDA ITEMS ONLY)
Mayor Bird opened public comment on Closed Session items. There was no public comment.
0.2 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Gov. Code, § 54956.9(d)(2):
One potential case.
Item initiated By: Douglas L. White, City Attorney
Authorized By: Douglas L. White, City Attorney
0.3 LIABILITY CLAIMS
Pursuant to Gov. Code, § 54956.95
Agency claimed against: City of Dixon
Item Initiated By: Rachel Ancheta, Human Resources Director Authorized By: Jim Lindley, City Manager
The City Council adjourned into Closed Session at 6:01 p.m.
The City Council reconvened from Closed Session at 6:44 p.m.
September 5, 2023 1
Mayor Bird stated no reportable action was taken.
CALL TO ORDER
The Regular Meeting of the Dixon City Council was called to order at 1:00 p.m. by Mayor Bird.
2. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Vice Mayor Hendershot.
3. ROLL CALL
Present: Councilmembers Jim Ernest, Kevin Johnson
Vice Mayor Don Hendershot, Mayor Steve Bird
Absent: Councilmember Thom Bogue
Staff Present: Jim Lindley, City Manager
Christina Pritchard, Attorney, White Brenner LLP
Lupe Ruiz, Administrative City Clerk
4. CONFLICT OF INTEREST
None.
APPROVAL OF AGENDA
A motion was made by Councilmember Johnson, seconded by Vice Mayor Hendershot, to approve the agenda as presented.
Roll call was taken as follows:
AYES: Ernest, Johnson, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: Bogue
PRESENTATIONS/PROCLAMATIONS/RECOGNITION
None.
PUBLIC COMMENT (NON-AGENDA ITEMS)
City Treasurer James Ward commented on the landscaping on Lincoln Street, and provided information on an upcoming neighborhood cleanup for Centenarian and WWII Veteran, Oakley Dexter.
Michael Ceremello commented on government mandates and COVID.
8. ITEMS FROM THE CITY COUNCIL
Councilmember Ernest, on the Mayor's behalf, attended and provided feedback from the Northwest Park bench/grove dedication to Dr. David MacDonald.
Councilmember Johnson commented on the Police Department announcement regarding a scam, provided information on the upcoming Concert in the Plaza and Farmer's Market, and thanked City Treasurer James Ward for providing the neighborhood cleanup information.
September 5, 2023 2
Vice Mayor Hendershot attended and provided feedback from a Joint Powers Authority (JPA) 2x2 and Housing First Solano Continuum of Care meetings, and provided an update on the historical plaque committee.
Mayor Bird hoped everyone had a safe 3-day weekend, attended the Wine Stroll and Police Activities League Fundraiser in Fairfield, thanked City Treasurer James Ward for providing the neighborhood cleanup information, and provided information on a Solano County event recognizing centenarians.
CONSENT CALENDAR
Councilmember Johnson asked for Items 9.1 and 9.6 to be pulled and heard separately.
Mayor Bird opened public comment on Consent Calendar items. There was no public comment.
A motion was made by Vice Mayor Hendershot, seconded by Councilmember Johnson, to approve the Consent Calendar, with the exception of Items 9.1 and
9.6. Roll call was taken as follows:
AYES: Ernest, Johnson, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: Bogue
ITEM PULLED AND HEARD SEPARATELY
Approve the Minutes from the August 15, 2023 Regular Meeting of the Dixon City Council.
Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
Prepared By: Lupe Ruiz, Administrative City Clerk
Councilmember Johnson stated he would be abstaining from the item, due to being absent at the August 15, 2023 meeting.
Mayor Bird opened public comment on the item. There was no public comment.
A motion was made by Councilmember Ernest, seconded by Vice Mayor Hendershot, to approve the item as presented.
Roll call was taken as follows:
AYES: Ernest, Hendershot, Bird
NOES: None
ABSTAIN: Johnson
ABSENT: Bogue
Action: Minutes approved.
September 5, 2023 3
9.2 Adopt a Resolution approving the Enumeration of Claims.
Item Initiated By: Kate Zawadzki, Finance Director
Authorized By: Jim Lindley, City Manager
Prepared By: Kate Zawadzki, Finance Director
Action: Resolution 23-162
9.3 Adopt a resolution authorizing the City Manager to execute Amendment No. 1 to Professional Services Agreement ("PSA") No. 20-058 with CSI Services, Inc. ("CSI") to extend the term of PSA No. 20-058 to November 10, 2026
Item Initiated By: Andrew MacDonald, P.E., Interim City Engineer Authorized By: Jim Lindley, City Manager
Prepared By: Brandon Rodriguez, P.E., Senior Civil Engineer Action: Resolution 23-163
9.4 Adopt a resolution authorizing:
1. City staff to execute Task Order No. 626.1 for Harris & Associates ("Harris") to provide Project Management for the Parkway Boulevard Grade Separation Project for an amount not to exceed $40,000.
2. The corresponding budget amendment in the amount of $40,000 from Fund 461 — Parkway Blvd Overcrossing to Project Account No. 100126- 00461-521100 (Parkway Blvd Overcrossing-Consultants-Prof).
Item Initiated By: Andrew MacDonald, P.E., Interim City Engineer Authorized By: Jim Lindley, City Manager
Prepared By: Jordan Santos, Junior Engineer
Action: Resolution 23-164
9.5 Adopt a resolution authorizing:
1. The City Manager to execute a reimbursement agreement with the Dixon Regional Watershed Joint Powers Authority ("DRWJPA") and the Northeast Quadrant ("NEQ") developers Dixon Venture LLC, PW Fund B Development LLC, Dixon 133 LLC, and Milk Farm Development for cost share of the Dixon Regional Watershed Management Plan Update, Phase 3, for an amount not to exceed $116,624; and
2. A corresponding budget amendment with no net fiscal impact.
Item Initiated By: Andrew MacDonald, P.E., Interim City Engineer Authorized By: Jim Lindley, City Manager
Prepared By: Leland Markusen, Junior Engineer
Action: Resolution 23-165
ITEM PULLED AND HEARD SEPARATELY
9.6 Adopt a resolution authorizing City Staff to execute:
1. Amendment No. 1 to the City's Professional Services Agreement ("PSA") No. 23-024 with Bartley Pump PM LLC ("PumpMan") for an amount of $183,243 for the rehabilitation of the Parklane Well, DW-54, September 5, 2023 4
including but not limited to upgrading the pump/motor and related component/instrumentation upgrades; and
2. Allocate a 15% contingency of $27,487 for any additional expenses that may be incurred during a large-scale rehabilitation project, and/or to offset the price volatility of materials in our current market; and
3. A budget transfer of $210,730 from Fund No. 331 (Water Operations and Maintenance) to Fund No. 335 (Water Capital Projects Rehabilitation) for Amendment No. 1, including the additional 15% contingency.
Item Initiated By: Andrew MacDonald, P.E., Interim City Engineer Authorized By: Jim Lindley, City Manager
Prepared By: Brandon Rodriguez, P.E., Senior Civil Engineer Councilmember Johnson asked for clarification and an update on the item.
Brandon Rodriguez, P.E., Senior Civil Engineer, provided information on the item and answered questions from the Council.
Mayor Bird opened public comment on the item.
Public comment by Michael Ceremello was received.
Mayor Bird closed public comment on the item.
A motion was made by Councilmember Johnson, seconded by Councilmember Ernest, to approve the item as presented.
Roll call was taken as follows:
AYES: Ernest, Johnson, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: Bogue
Action: Resolution 23-170
9.7 Adopt a resolution authorizing the City Manager to execute Amendment No. 1 to Professional Services Agreement ("PSA") No. 20-061 with Power Services, Inc. ("Power Services") to extend the term of PSA No. 20-061 to November 12, 2026
Item Initiated By: Andrew MacDonald, P.E., Interim City Engineer Authorized By: Jim Lindley, City Manager
Prepared By: Brandon Rodriguez, P.E., Senior Civil Engineer Action: Resolution 23-166
9.8 Adopt a resolution:
1. Accepting the Engineering and Traffic Surveys Report, prepared by Haley and Aldrich, dated August 8, 2023, for the City of Dixon of Dixon Police Department; and
September 5, 2023 5
2. Approving associated speed limits in the Engineering and Traffic Surveys Report which are also listed in Attachment A.
Item Initiated By: Andrew MacDonald, P.E., Interim City Engineer Authorized By: Jim Lindley, City Manager
Prepared By: Brandon Rodriguez, P.E., Senior Civil Engineer Lynne Filson, Consulting Traffic Engineer
Action: Resolution 23-167
9.9 Adopt a resolution authorizing: The City Manager to execute Amendment No. 01 to On-Call Professional Services Agreement ("PSA") 21-052 with Telstar Instruments for Pond A and Lateral 1 Telemetry SCADA Integration for an amount not to exceed $31,416.
Item Initiated By: Andrew MacDonald, P.E., Interim City Engineer Authorized By: Jim Lindley, City Manager
Prepared By: Leland Markusen, Junior Engineer
Action: Resolution 23-168
9.10 Adopt a resolution authorizing the City Manager to execute Amendment No. 1 to Professional Services Agreement ("PSA") 23-017 with Stantec for the Wastewater Facility Expansion project ("Project") to provide further environmental compliance consulting support including California Environmental Quality Act ('CEQA") compliance support services for an amount not to exceed $38,305.
Item Initiated By: Andrew MacDonald, P.E., Interim City Engineer Authorized By: Jim Lindley, City Manager
Prepared By: Brandon Rodriguez, P.E., Senior Civil Engineer Action: Resolution 23-169
9.11 Minute Action approving the Mayor's appointment of Miranda Barber to the Solano Transportation Authority (STA) Pedestrian Advisory Committee (PAC).
Item Initiated By: Mayor Steve Bird
Authorized By: Jim Lindley, City Manager
Prepared By: Lupe Ruiz, Administrative City Clerk
Action: Minute action approving the Mayor's appointment of Miranda Barber to the Solano Transportation Authority (STA) Pedestrian Advisory Committee (PAC).
10. PUBLIC HEARINGS
10.1 Waive first reading, read by title only, and introduce an Ordinance of the City Council of the City of Dixon, amending Sections 5.01.030, 5.02.020,
5.02.030, 5.03.010, 5.03.020, 5.04.010, 5.04.020, 5.06.020, and 5.06.050 of Title 5, Contracts, of the Dixon Municipal Code to address Procurement Authority Limits and to Update the City's California Uniform Public Construction Cost Accounting Act Limits.
Item Initiated By: Douglas L. White, City Attorney
Authorized By: Jim Lindley, City Manager
September 5, 2023 6
Prepared By: Douglas L. White, City Attorney
Presented By: Christina Pritchard, Attorney, White Brenner LLP Christina Pritchard, Attorney, White Brenner LLP, presented the item and answered questions from the Council.
Mayor Bird opened public comment on the item.
Public comment by Michael Ceremello and Debra Dingman was received.
Mayor Bird closed public comment on the item.
Jim Lindley, City Manager, provided information on the item and answered questions from the Council.
Kate Zawadzki, Finance Director, provided information on the item.
Lupe Ruiz, Administrative City Clerk, answered questions from the Council.
A motion was made by Councilmember Ernest, seconded by Vice Mayor Hendershot, to approve the item with the inclusion of a report in the Enumeration of Claims of contracts between $25,000-$100,000.
Roll call was taken as follows:
AYES: Ernest, Johnson, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: Bogue
Action: Approval of first reading with the inclusion of a report in the Enumeration of Claims of contracts between $25,000-$100,000.
11. UNFINISHED BUSINESS
None.
12. NEW BUSINESS
12.1 Receive an update of the fourth quarter Fiscal Year (FY) 2022-23 budget projections and financial results and approve the recommended budget adjustments.
Item Initiated By: Kate Zawadzki, Finance Director
Authorized By: Jim Lindley, City Manager
Prepared By: Kate Zawadzki, Finance Director
Presented By: Kate Zawadzki, Finance Director
Kate Zawadzki, Finance Director, provided a presentation on the item and answered questions from the Council.
Jim Lindley, City Manager, provided information on the item.
September 5, 2023 7
Mayor Bird opened public comment on the item. There was no public comment.
A motion was made by Councilmember Johnson, seconded by Vice Mayor Hendershot, to approve the item as presented.
Roll call was taken as follows:
AYES: Ernest, Johnson, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: Bogue
Action: Resolution 23-171
12.2 Adopt a resolution approving a hiring bonus of up to $30,000 for qualified police sergeant candidates to be funded with salary savings from vacant positions.
Item Initiated By: Robert Thompson, Chief of Police
Authorized By: Jim Lindley, City Manager
Prepared By: Robert Thompson, Chief of Police
Rachel Ancheta, Human Resources Director
Presented By: Jim Lindley, City Manager
Jim Lindley, City Manager, presented the item.
Robert Thompson, Chief of Police, provided information on the item.
Mayor Bird opened public comment on the item.
Public comment by Michael Ceremello was received.
Mayor Bird closed public comment on the item.
A motion made by Vice Mayor Hendershot, seconded by
Councilmember Ernest, to approve the item as presented.
Roll call was taken as follows:
AYES: Ernest, Johnson, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: Bogue
Action: Resolution 23-172
13. PUBLIC COMMENT (NON-AGENDA ITEMS)
Mayor Bird opened public comment on non-agenda items. There was no public comment.
September 5, 2023 8
ITEMS FROM THE CITY COUNCIL
Vice Mayor Hendershot stated that Finance Director Kate Zawadzki did a great job in City Manager Jim Lindley's absence.
Councilmember Ernest stated that Community Development Director Raffi Boloyan did a great job, too, in City Manager Jim Lindley's absence.
15. ITEMS FROM THE CITY ATTORNEY
16. ITEMS FROM THE CITY MANAGER
17. INFORMATIONAL ITEMS - Upcoming Meetings (30-day Calendar) 09/12/2023 7:00 p.m. Planning Commission
CANCELED 09/13/2023 7:00 p.m. Vacaville Dixon Greenbelt Authority 09/19/2023 7:00 p.m. City Council
09/26/2023 7:00 p.m. Parks & Recreation Commission
09/28/2023 7:00 p.m. Water Rate Advisory Ad Hoc Committee 10/03/2023 7:00 p.m. City Council
18. ADJOURNMENT
The Regular Meeting of the Dixon City Council adjourned at 8:18 p.m.
Steven C. Bird
for Keite Mily cick
Elected City Clerk of the City of Dixon Mayor of the City of Dixon September 5, 2023