Mayor Steven C. Bird 600 East A Street
Vice Mayor Don Hendershot Dixon, CA 95620-3697
Council Member Thom Bogue (707) 678-7000
Council Member Jim Ernest Fax: (707) 678-1489
Council Member Kevin Johnson Website: www.cityofdixon.us Elected City Clerk Kristin M. Janisch E-mail: [email protected] City Treasurer James P. Ward Jr.
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**** LIFOR
Jim Lindley, City Manager
Douglas White, City Attorney
REGULAR MEETING OF THE DIXON CITY COUNCIL
APPROVED MINUTES
Date Time Location
Meeting of September 19, 2023 7:00 pm Council Chambers
600 East A Street
Dixon, California
THIS MEETING WILL BE PHYSICALLY OPEN TO THE PUBLIC. ALL MEMBERS OF THE
PUBLIC MAY ALSO PARTICIPATE IN THE MEETING VIA VIDEO CONFERENCING AT https://us02web.zoom.us/j/9886211137?pwd=R2dxZ3RkbU9SQXdIUVIIRkc0Q|QwZz09 AND VIA TELECONFERENCE BY CALLING (669) 900-9128, MEETING ID: 988 621 1137, PASSCODE: 604754 AND WILL BE GIVEN THE OPPORTUNITY TO PROVIDE PUBLIC COMMENT. TO SPEAK DURING PUBLIC COMMENT VIA VIDEO CONFERENCING CLICK ON "RAISE HAND", VIA TELECONFERENCE PRESS *9.
0. CLOSED SESSION AT 6:30 P.M.
0.0 ROLL CALL
Present: Councilmembers Thom Bogue, Jim Ernest, Kevin Johnson Vice Mayor Don Hendershot, Mayor Steve Bird
Absent: None.
0.1 PUBLIC COMMENT (CLOSED SESSION AGENDA ITEMS ONLY)
Mayor Bird opened public comment on Closed Session items. There was no public comment.
0.2 CONFERENCE WITH LABOR NEGOTIATORS
(Gov. Code, § 54957.6)
Agency designated representatives: Jim Lindley, City Manager Unrepresented employee: Human Resources Director
0.3 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Gov. Code, § 54956.9(d)(2):
One (1) potential matter
The City Council adjourned into Closed Session at 6:31 p.m.
The City Council reconvened from Closed Session at 7:07 p.m.
Mayor Bird stated no reportable action was taken.
September 19, 2023 1
CALL TO ORDER
The Regular Meeting of the Dixon City Council was called to order at 7:08 p.m. by
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Councilmember Ernest.
ROLL CALL
Present: Councilmembers Thom Bogue, Jim Ernest, Kevin Johnson Vice Mayor Don Hendershot, Mayor Steve Bird
Absent: None.
Staff Present: Jim Lindley, City Manager
Douglas L. White, City Attorney
Lupe Ruiz, Administrative City Clerk
4. CONFLICT OF INTEREST
Councilmember Johnson stated he would be recusing himself from Item 10.1.
APPROVAL OF AGENDA
Jim Lindley, City Manager, stated that staff requested to pull Item 9.5. The item will be on the next agenda.
A motion was made by Vice Mayor Hendershot, seconded by Councilmember Johnson, to approve the agenda with the removal of Item 9.5.
Roll call was taken as follows:
AYES: Bogue, Ernest, Johnson, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: None
6. PRESENTATIONS/PROCLAMATIONS/RECOGNITION
6.1 Proclamation declaring October 8-14, 2023 as Fire Protection Week.
Item Initiated By: Todd McNeal, Fire Chief
Authorized By: Jim Lindley, City Manager
Presented By: Mayor Bird
Todd McNeal, Fire Chief, invited all to attend to the Fire Department Open House on Saturday, October 15, 2023.
Mayor Bird read the proclamation declaring October 8-14, 2023 as Fire Prevention Week.
PUBLIC COMMENT (NON-AGENDA ITEMS)
City Treasurer James Ward asked for a moment of silence and prayers for the recent loss of Los Angeles County Sheriff Deputy Ryan Clinkunbroomer, and Michael Lee of Colbert, Oregon Police Department who was shot and wounded.
September 19, 2023 2
Yvonne McCluskey commented on the new kitchen a the Senior Multi-Use Center, and gave many kudos to Public Works Director Louren Kotow for being a go-getter Michael Ceremello commented on a cure and correct he filed regarding a Parks and Recreation Commission meeting, and the project on the Southwest corner of North Lincoln Street and North First Street.
8. ITEMS FROM THE CITY COUNCIL
Councilmember Ernest attended and provided feedback from a Yolo-Solano Air Quality Management District meeting on September 13, 2023 and a 2x2 meeting with the Dixon Unified School District on September 18, 2023; and stated he would be attending the League of California Cities Annual Conference and Expo.
Councilmember Johnson provided information on upcoming events: American Legion Fundraiser on September 23, 2023, Water Rate Advisory Ad Hoc Committee meeting on September 28, 2023; and provided information on the cleanup done for Centenarian and WWII Veteran Dexter Oakley and a possible recognition for him.
Vice Mayor Hendershot attended and provided feedback from a Continuum of Care (CoC) meeting, and provided information on the Solano Family First Responders Fundraiser on September 23, 2023.
Jim Lindley, City Manager, provided information on the unsheltered persons in Dixon.
Mayor Bird attended transit meetings on September 13, 2023, Vacaville's Prisoners of War, Missing in Action (POW/MIA) ceremony on September 15, 2023, Travis Air Force Base Annual Gala on September 16, 2023; spoke on comments made by City Treasurer James Ward regarding the loss of Deputy Ryan Clinkunbroomer, asked for a moment in silence, and dedicated the meeting in his memory.
9. CONSENT CALENDAR
Councilmember Johnson asked for Item 9.6 to be pulled and heard separately.
Mayor Bird opened public comment on Consent Calendar items. There was no public comment.
A motion was made by Vice Mayor Hendershot, seconded by Councilmember Johnson, to approve the consent calendar with the exceptions of Items 9.5 and Roll call was taken as follows:
AYES: Bogue, Ernest, Johnson, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: None
September 19, 2023 3
9.1 Approve the Minutes from the September 5, 2023 Regular Meeting of the Dixon City Council.
Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
Prepared By: Lupe Ruiz, Administrative City Clerk
Action: Minutes approved.
9.2 Adopt a Resolution approving the Enumeration of Claims.
Item Initiated By: Kate Zawadzki, Finance Director
Authorized By: Jim Lindley, City Manager
Prepared By: Kate Zawadzki, Finance Director
Action: Resolution 23-173
9.3 Adopt a resolution authorizing City Staff to award a three (3) year contract to DKS Associates ("DKS") for "On-Call" Traffic Engineering & Transportation Support Services with a not to exceed amount of $50,000.
Item Initiated By: Andrew MacDonald, P.E., Interim City Engineer Authorized By: Jim Lindley, City Manager
Prepared By: Brandon Rodriguez, P.E., Senior Civil Engineer Action: Resolution 23-174
9.4 Adopt a Resolution accepting public improvements, accepting an offer of dedication, granting a 1-year Warranty for public improvements, and authorizing the City Clerk to file a Notice of Completion and Certificate of Acceptance for the public improvements with the Solano County Recorder for the Batavia Road portion of the Homestead Phase 2b Backbone Project.
Item Initiated By: Andrew MacDonald, P.E., Interim City Engineer Authorized By: Jim Lindley, City Manager
Prepared By: Leland Markusen, Junior Engineer
Action: Resolution 23-175
ITEM PULLED AND CONTINUTED TO NEXT MEETING
9.5 Adopt a resolution authorizing City Staff to execute a budget transfer of $16,584 from Fund No. 331 to Fund No. 335 account 335-35022-560400- 00000 and project account 100288-35022-560400 (Valley Glen Instrumentation Upgrades - Construction) for unanticipated costs due to recent Valley Glen well pump failure.
Item Initiated By: Andrew MacDonald, P.E., Interim City Engineer Authorized By: Jim Lindley, City Manager
Prepared By: Brandon Rodriguez, P.E., Senior Civil Engineer
ITEM PULLED AND HEARD SEPARATELY
9.6 Waive second reading, read by title only, and adopt an Ordinance of the City Council of the City of Dixon, amending Sections 5.01.030, 5.02.020,
5.02.030, 5.03.010, 5.03.020, 5.04.010, 5.04.020, 5.06.020, and 5.06.050 of Title 5, Contracts, of the Dixon Municipal Code to address Procurement September 19, 2023 4
Authority Limits and to Update the City's California Uniform Public Construction Cost Accounting Act Limits.
Item Initiated By: Douglas L. White, City Attorney
Authorized By: Jim Lindley, City Manager
Prepared By: Douglas L. White, City Attorney
Councilmember Johnson asked for the item to be continued to a later date.
He requested a redline version and asked for clarification on the reporting.
Douglas L. White, City Attorney, provided information on the item and answered questions from the Council.
Jim Lindley, City Manager, answered questions from the Council.
Mayor Bird opened public comment on the item.
Public comment by Michael Ceremello was received.
Mayor Bird closed public comment on the item.
A motion was made by Councilmember Johnson, seconded by Vice Mayor Hendershot, to continue the item to the next City Council meeting, receive a redline version for review, and that the report be a separate item on the consent calendar.
Roll call was taken as follows:
Councilmember Bogue voted no on the item.
Douglas L. White, City Attorney, provided clarification the item.
Councilmember Bogue withdrew his original vote.
AYES: Bogue, Ernest, Johnson, Hendershot
NOES: Bird
ABSTAIN: None
ABSENT: None
Action: Item continued to the next City Council meeting.
9.7 Adopt a resolution authorizing the City Manager to execute Amendment No. 1 to the City's Professional Services Agreement with Avero Advisors ("Avero") in the amount of $113,660 for Enterprise Resource Planning (ERP) Implementation Project Management Services; and (2) Allocate a contingency of $14,258 for any additional expenses that may be incurred over the next 12 months remaining in implementation; and (3) Approve a budget amendment increasing the project allocation $117,525.
Item Initiated By: Kate Zawadzki, Finance Director
Authorized By: Jim Lindley, City Manager
Prepared By: Kate Zawadzki, Finance Director
September 19, 2023 5
Action: Resolution 23-176
10. PUBLIC HEARINGS
10.1 331/333 South 1st Street (Robinson Rezoning and Condominium Map) Request for a Planned Development Rezoning (RZ22-01) and Condominium Map (PM22-02) to rezone the property from Multi-family Residential (RM2) to Multi-family Residential - Planned Development (RM2-PD) and convert the existing three units on the existing single property into three condominium air space parcels that can be sold individually. Aside from two new carports, no new construction, additions of increase in the number units is proposed as part of this project; APN: 0116- 051-100; Zoning District: Multi-Family Residential (RM-2); Rebecca Robinson, owner and applicant; File No: PA22-32/RZ22-01/PM22-02.
Recommended Action:
1. Waive first reading, read by title only, and introduce an Ordinance of the Dixon City Council Rezoning the property from Multi Family Residential (RM-2) to Multi Family Residential - Planned Development (RM-2-PD); and
2. Adopt Resolution conditionally approving the Tentative Parcel Map to convert the three existing residential units into air space condominium units.
Item Initiated By: Raffi Boloyan, Community Development Director Authorized By: Jim Lindley, City Manager
Prepared By: Scott Greeley, Associate Planner
Presented By: Scott Greeley, Associate Planner
Scott Greeley, Associate Planner, provided a presentation on the item and answered questions from the Council.
Douglas L. White, City Attorney, provided information on the item and answered questions from the Council.
Raffi Boloyan, Community Development Director, provided information on the item and answered questions from the Council.
Mayor Bird opened public comment on the item.
Public comment by Rebecca Robinson was received.
Mayor Bird closed public comment on the item.
A motion was made by Vice Mayor Hendershot, seconded by Councilmember Bogue, to approve the resolution, with the addition of Items 10, 11, 12 and 13 identified in the City Council memo.
Roll call was taken as follows:
AYES: Bogue, Ernest, Hendershot, Bird
NOES: None
ABSTAIN: Johnson
ABSENT: None
September 19, 2023 6
A motion was made by Mayor Bird, seconded by Vice Mayor Hendershot, to waive first reading, read by title only, and introduce an Ordinance of the Dixon City Council Rezoning the property from Multi Family Residential (RM-2) to Multi Family Residential - Planned Development (RM-2-PD.
Roll call was taken as follows:
AYES: Bogue, Ernest, Hendershot, Bird
NOES: None
ABSTAIN: Johnson
ABSENT: None
Action: Resolution 23-177, Approval of first reading.
11. UNFINISHED BUSINESS
12. NEW BUSINESS
12.1 Receive annual report on the City of Dixon's Readi-Ride Golden Pass Program.
Item Initiated By: Louren Kotow, Public Works Director
Authorized By: Jim Lindley, City Manager
Prepared By: Louren Kotow, Public Works Director
Presented By: Louren Kotow, Public Works Director
Louren Kotow, Public Works Director, provided a presentation on the item and answered questions from the Council.
Mayor Bird opened public comment on the item.
Public comment by Yvonne McCluskey and an unknown speaker was received.
Mayor Bird closed public comment on the item.
Action: Informational item.
12.2 Adopt a Resolution approving Employment Agreement for Human Resources Director Rachel Ancheta.
Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
Prepared By: Kim Stalie, HR/Risk Analyst I|
Presented By: Jim Lindley, City Manager
Jim Lindley, City Manager, presented the item.
Mayor Bird opened public comment on the item. There was no public comment.
A motion was made by Councilmember Ernest, seconded by
Councilmember Johnson, to approve the item as presented.
September 19, 2023 7
Roll call was taken as follows:
AYES: Bogue, Ernest, Johnson, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: None
Action: Resolution 23-178
12.3 Adopt a resolution amending the salary range for the City Engineer/Director of Utilities job classification in the City of Dixon Salary Schedule.
Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
Prepared By: Rachel Ancheta, Human Resources Director
Presented By: Jim Lindley, City Manager
Jim Lindley, City Manager, presented the item.
Mayor Bird opened public comment on the item. There was no public comment.
A motion was made by Councilmember Johnson, seconded by Vice Mayor Hendershot, to approve the item as presented.
Roll call was taken as follows:
AYES: Bogue, Ernest, Johnson, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: None
Action: Resolution 23-179
12.4 Presentation on new development activity within the City of Dixon (Informational Item).
Item Initiated By: Raffi Boloyan, Community Development Director Authorized By: Jim Lindley, City Manager
Prepared By: Raffi Boloyan, Community Development Director Presented By: Raffi Boloyan, Community Development Director Raffi Boloyan, Community Development Director, provided a presentation on the item.
Mayor Bird opened public comment on the item.
Public comment by an unknown speaker was received.
Mayor Bird closed public comment on the item.
Action: Informational item.
September 19, 2023 8
12.5 Consider and adopt a resolution establishing an application fee for sidewalk vending permits.
Item Initiated By: Douglas L. White, City Attorney
Authorized By: Jim Lindley, City Manager
Prepared By: Douglas L. White, City Attorney
Presented By: Douglas L. White, City Attorney
Douglas L. White, City Attorney, presented the item and answered questions from the Council.
Jim Lindley, City Manager, provided information on the item.
Mayor Bird opened public comment on the item.
Public comment was received by Rebecca Robinson and Police Chief Robert Thompson.
Mayor Bird closed public comment on the item.
A motion was made by Councilmember Johnson, seconded by Vice Mayor Hendershot, to approve the item as presented.
Roll call was taken as follows:
AYES: Bogue, Ernest, Johnson, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: None
Action: Resolution 23-180
12.6 Direct staff to prepare a request for proposals ("RFP") for a water rate study consultant and to provide the RFP to the Water Rate Advisory Ad Hoc Committee for consultation on scope of rate study prior to presenting the RFP to Council for approval.
Item Initiated By: Douglas L. White, City Attorney
Authorized By: Jim Lindley, City Manager
Prepared By: Douglas L. White, City Attorney
Presented By: Douglas L. White, City Attorney
Douglas L. White, City Attorney, presented the item and answered questions from the Council.
Mayor Bird opened public comment on the item.
Public comment by Michael Ceremello was received.
Mayor Bird closed public comment on the item.
A motion was made by Vice Mayor Hendershot, seconded by Councilmember Bogue, to move forward with staff preparing a request for September 19, 2023 9
proposals ("RFP") for a water rate study consultant and to provide the RFP to the Water Rate Advisory Ad Hoc Committee for consultation on scope of rate study prior to presenting the RFP to Council for approval.
Roll call was taken as follows:
AYES: Bogue, Ernest, Johnson, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: None
Action: Direction provided to staff.
13. PUBLIC COMMENT (NON-AGENDA ITEMS)
Mayor Bird opened public comment on non-agenda items. There was no public comment.
14. ITEMS FROM THE CITY COUNCIL
Councilmember Johnson thanked the student for speaking and the students for attending.
Councilmember Ernest commented on the attentiveness of the students, and welcomed Buckhorn owner's John and Melanie Pickerel back to the community.
Mayor Bird expressed his condolences to the family of Deputy Ryan Clinkunbroomer, the Los Angeles County Sheriff's Department, and their community. The meeting was dedicated in memory of Deputy Ryan Clinkunbroomer.
15. ITEMS FROM THE CITY ATTORNEY
16. ITEMS FROM THE CITY MANAGER
17. INFORMATIONAL ITEMS - Upcoming Meetings (30-day Calendar) 09/26/2023 7:00 p.m. Parks & Recreation Commission
09/28/2023 7:00 p.m. Water Rate Advisory Ad Hoc Committee 10/03/2023 7:00 p.m. City Council
10/10/2023 7:00 p.m. Planning Commission
10/11/2023 5:30 p.m. Vacaville Dixon Greenbelt Authority 10/17/2023 7:00 p.m. City Council
10/18/2023 7:00 p.m. Transportation Advisory Commission
18. ADJOURNMENT
The Regular Meeting of the Dixon City Council adjourned at 9:06 p.m.
Kristin Manusch
Kristin M. Janiseh Steven C. Bird
Elected City Clerk of the City of Dixon Mayor of the City of Dixon September 19, 2023 10