Mayor Steven C. Bird 600 East A Street
Vice Mayor Don Hendershot Dixon, CA 95620-3697
Council Member Thom Bogue (707) 678-7000
Council Member Jim Ernest Fax: (707) 678-1489
Council Member Kevin Johnson Website: www.cityofdixon.us Elected City Clerk Kristin M. Janisch E-mail: [email protected] City Treasurer James P. Ward Jr.
LLFOR
Jim Lindley, City Manager
Douglas White, City Attorney
REGULAR MEETING OF THE DIXON CITY COUNCIL
APPROVED MINUTES
Date Time Location
Meeting of October 3, 2023 7:00 pm Council Chambers
600 East A Street
Dixon, California
THIS MEETING WILL BE PHYSICALLY OPEN TO THE PUBLIC. ALL MEMBERS OF THE
PUBLIC MAY ALSO PARTICIPATE IN THE MEETING VIA VIDEO CONFERENCING AT https://us02web.zoom.us/j/9886211137?pwd=R2dxZ3RkbU9SQXdIUVIIRkc0Q/QwZz09 AND VIA TELECONFERENCE BY CALLING (669) 900-9128, MEETING ID: 988 621 1137, PASSCODE: 604754 AND WILL BE GIVEN THE OPPORTUNITY TO PROVIDE PUBLIC COMMENT. TO SPEAK DURING PUBLIC COMMENT VIA VIDEO CONFERENCING CLICK ON "RAISE HAND", VIA TELECONFERENCE PRESS *9.
0. CLOSED SESSION AT 6:00 P.M.
0.0 ROLL CALL
Present: Councilmembers Thom Bogue, Jim Ernest, Kevin Johnson Vice Mayor Don Hendershot, Mayor Steve Bird
Absent: None.
0.1 PUBLIC COMMENT (CLOSED SESSION AGENDA ITEMS ONLY)
Mayor Bird opened public comment on Closed Session items. There was no public comment.
0.2 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Gov. Code, § 54956.9(d)(2):
Two (2) potential cases.
The City Council adjourned into Closed Session at 6:00 p.m.
The City Council reconvened from Closed Session at 6:25 p.m.
Mayor Bird stated no reportable action was taken.
CALL TO ORDER
The Regular Meeting of the Dixon City Council was called to order at 7:00 p.m. by Mayor Bird.
October 3, 2023 1
2. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Councilmember Bogue.
ROLL CALL
Present: Councilmembers Thom Bogue, Jim Ernest, Kevin Johnson Vice Mayor Don Hendershot, Mayor Steve Bird
Absent: None.
Staff Present: Jim Lindley, City Manager
Christina Pritchard, Attorney, White Brenner
Lupe Ruiz, Administrative City Clerk
CONFLICT OF INTEREST
None.
APPROVAL OF AGENDA
A motion was made by Vice Mayor Hendershot, seconded by Councilmember Ernest, to approve the agenda as presented.
Roll call was taken as follows:
AYES: Bogue, Ernest, Johnson, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: None
PRESENTATIONS/PROCLAMATIONS/RECOGNITION
None.
PUBLIC COMMENT (NON-AGENDA ITEMS)
Michael Ceremello commented on the sidewalk vendor ordinance.
8. ITEMS FROM THE CITY COUNCIL
Vice Mayor Hendershot attended a Housing First Solano Continuum of Care (CoC) and Community Action Partnership (CAP) JPA Solano meetings, and asked for an update on the second fire station.
Todd McNeal, Fire Chief, provided an update on the second fire station.
Andrew MacDonald, Interim City Engineer, provided additional information on the second fire station.
Councilmember Johnson provided information on upcoming events: Farmer's Market on October 12' and 16th, 2023, Concert in the Plaza on October 19, 2023, Dixon Downtown Business Association Brewski Fest on October 14, 2023, Grace Fellowship Clothing and Food Drive on October 7, 2023, Lambtown on October 7- 8, 2023, Lions Fundraiser on October 14, 2023, Fong family presentation at the Historical Society meeting on October 15, 2023, Dixon Home Tour on October 28, 2023, and downtown trick-or-treat and trunk-and-treat on October 31, 2023.
October 3, 2023 2
Councilmember Ernest attended a day of the League of California Cities Annual Conference and Expo and provided feedback from the event.
Mayor Bird attended and provided feedback from the following events: League of California Cities Annual Conference and Expo, Capitol Corridor JPA meeting, Solano Family First Responders Field of Dreams fundraiser, Community Action Partnership (CAP) JPA Solano meeting, Leaven Kids fundraiser; and will be participating in the Safe Routes to School at Dixon Montessori Charter School on October 4, 2023.
9. CONSENT CALENDAR
Councilmember Ernest commented on Item 9.5.
Councilmember Johnson asked for Item 9.7 to be voted on separately. He recused himself from the item.
Councilmember Bogue asked for Items 9.4, 9.6, and 9.8 to be pulled and heard separately.
A motion was made by Councilmember Bogue to approve Items 9.1, 9.2, 9.3, 9.5, and 9.7.
Mayor Bird asked Councilmember Bogue to amend the motion to include a separate vote for Item 9.7.
An amended motion was made by Councilmember Bogue, seconded by Vice Mayor Hendershot, to approve Items 9.1, 9.2, 9.3, and 9.5, and pull Item 9.7 for a a separate vote.
Mayor Bird opened public comment on Consent Calendar items. There was no public comment.
Roll call was taken as follows:
AYES: Bogue, Ernest, Johnson, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: None
9.1 Approve the Minutes from the September 19, 2023 Regular Meeting of the Dixon City Council.
Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
Prepared By: Lupe Ruiz, Administrative City Clerk
Action: Minutes approved.
9.2 Adopt a Resolution approving the Enumeration of Claims.
Item Initiated By: Kate Zawadzki, Finance Director
Authorized By: Jim Lindley, City Manager
Prepared By: Kate Zawadzki, Finance Director
October 3, 2023 3
Action: Resolution 23-181
9.3 Adopt a Resolution authorizing:
1. City Staff to execute Task Order No. 541.2 for Harris & Associates ("Harris") to provide project management, construction management, and construction inspection services to support the additional work for Homestead Phase 3 Backbone Improvements for a time and materials budget not to exceed $50,049; and
2. A corresponding budget amendment with no net fiscal impact.
Item Initiated By: Andrew MacDonald, P.E. Interim City Engineer Authorized By: Jim Lindley, City Manager
Prepared By: Leland Markusen, Junior Engineer
Action: Resolution 23-182
ITEM PULLED AND HEARD SEPARATELY
9.4 Adopt a resolution authorizing the City Manager to execute a Professional Services Agreement (PSA) with Stockton Fence and Material Co. for the removal of a 30 plus year old unsecure Pipe Gate and section of Barbed Wire fencing and the installation of a new Power Operated Chain Link Cantilever Style Security Gate at the Pedrick Road entrance to the P.E.
Basin ponds and fields at the Wastewater Treatment Facility (WWTF) for a not to exceed price of $33,000.
Item Initiated By: Andrew MacDonald, P.E. Interim City Engineer Authorized By: Jim Lindley, City Manager
Prepared By: Sandy Jones, Chief Plant Operator
Councilmember Bogue asked for clarification on the item.
Andrew MacDonald, Interim City Engineer, provided information on the item and answered questions from the Council.
Jim Lindley, City Manager, provided information on the item and answered questions from the Council.
Mayor Bird opened public comment on the item.
Public comment by Michael Ceremello was received.
Mayor Bird closed public comment on the item.
A motion was made by Councilmember Bogue, seconded by
Councilmember Johnson, to decline the resolution.
Roll call was taken as follows:
AYES: Bogue, Johnson, Hendershot
NOES: Ernest, Bird
ABSTAIN: None
ABSENT: None
October 3, 2023 4
Action: Resolution fails.
9.5 Adopt a resolution accepting the Parkway Boulevard - Western Embankment project as complete and directing staff to file a Notice of Completion for the project.
Item Initiated By: Andrew MacDonald, P.E. Interim City Engineer Authorized By: Jim Lindley, City Manager
Prepared By: Jordan Santos, Junior Engineer
Action: Resolution 23-183
ITEM PULLED AND HEARD SEPARATELY
9.6 Adopt a resolution authorizing:
1. City Staff to execute Task Order 551.1 for Harris & Associates ("Harris") to provide additional construction management and inspection services for Homestead Phase 2b Mourning Dove Drive for a time and expense budget not to exceed $43,572; and
2. A corresponding budget amendment with no net fiscal impact.
Item Initiated By: Andrew MacDonald, P.E. Interim City Engineer Authorized By: Jim Lindley, City Manager
Prepared By: Leland Markusen, Junior Engineer
Councilmember Bogue asked for clarification on the item.
Andrew MacDonald, Interim City Engineer, provided information on the item and answered questions from the Council.
Mayor Bird opened public comment on the item. There was no public comment.
A motion was made by Councilmember Bogue, seconded by Vice Mayor Hendershot, to approve the item as presented.
Roll call was taken as follows:
AYES: Bogue, Ernest, Johnson, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: None
Action: Resolution 23-184
ITEM VOTED ON SEPARATELY
9.7 Waive second reading, read by title only, and adopt an Ordinance of the City of Dixon amending the Zoning Map of the City of Dixon, to Rezone 331/333 South 1st Street, also referred to as Assessor's Parcel Number 0116-051-100, from Multiple Residential (RM2) to Multiple Residential - Planned Development (RM2-PD).
Item Initiated By: Raffi Boloyan, Community Development Director Authorized By: Jim Lindley, City Manager
October 3, 2023 5
Prepared By: Raffi Boloyan, Community Development Director Scott Greeley, Associate Planner
Councilmember Johnson asked whether he should step out or abstain from the item.
Christina Pritchard, Attorney, White Brenner, provided clarification to Councilmember Johnson's question.
Councilmember Johnson stepped out while the vote occurred.
A motion was made by Councilmember Bogue, seconded by
Councilmember Ernest, to approve the item as presented.
Roll call was taken as follows:
AYES: Bogue, Ernest, Hendershot, Bird
NOES: None
ABSTAIN: Johnson
ABSENT: None
Action: Ordinance 23-005
ITEM PULLED AND HEARD SEPARATELY
9.8 Adopt a resolution authorizing the City Manager to execute Professional Services Agreement ("PSA") with Land Logistics to provide On-Call Planning Support Services (thru June 30, 2024, with a not-to-exceed budget of $50,000).
Item Initiated By: Raffi Boloyan, Community Development Director Authorized By: Jim Lindley, City Manager
Prepared By: Raffi Boloyan, Community Development Director Councilmember Bogue asked for clarification on the item.
Raffi Boloyan, Community Development Director, provided information on the item and answered questions from the Council.
Mayor Bird opened public comment on the item. There was no public comment.
A motion was made by Councilmember Ernest, seconded by
Councilmember Bogue, to approve the item as presented.
Roll call was taken as follows:
AYES: Bogue, Ernest, Johnson, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: None
Action: Resolution 23-185
October 3, 2023 6
10. PUBLIC HEARINGS
None.
11. UNFINISHED BUSINESS
11.1 Waive second reading, read by title only, and adopt an Ordinance of the City Council of the City of Dixon, amending Sections 5.01.030, 5.02.020,
5.02.030, 5.03.010, 5.03.020, 5.04.010, 5.04.020, 5.06.020, and 5.06.050 of Title 5, Contracts, of the Dixon Municipal Code to address Procurement Authority Limits and to Update the City's California Uniform Public Construction Cost Accounting Act Limits.
Item Initiated By: Douglas L. White, City Attorney
Authorized By: Jim Lindley, City Manager
Prepared By: Douglas L. White, City Attorney
Presented By: Douglas L. White, City Attorney
Christina Pritchard, Attorney, White Brenner, presented the item and answered questions from the Council.
Mayor Bird opened public comment on the item.
Public comment by Michael Ceremello was received.
Mayor Bird closed public comment on the item.
Jim Lindley, City Manager, provided information on the item.
A motion was made by Councilmember Bogue to reject the ordinance, and to bring an item regarding pass-throughs only.
Councilmember Bogue split his original motion into two.
A motion was made by Councilmember Bogue, seconded by
Councilmember Johnson, to reject the ordinance.
Roll call was taken as follows:
AYES: Bogue, Johnson, Hendershot
NOES: Ernest, Bird
ABSTAIN: None
ABSENT: None
A motion was made by Councilmember Bogue to bring an item regarding pass-through limits.
Christina Pritchard, Attorney, White Brenner, clarified that it was not an action item, but that direction can be provided to staff.
Councilmember Bogue requested an item regarding pass-throughs.
Action: Ordinance fails, direction provided to staff.
October 3, 2023 7
12. NEW BUSINESS
12.1 Adopt a Resolution Approving a Pardi Plaza Banner Policy to allow certain messages for promoting the city, city co-sponsored and local non-profit events in the City.
Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
Prepared By: Madeline Graf, Public Information Officer
Louren Kotow, Public Works Director
Presented By: Madeline Graf, Public Information Officer Madeline Graf, Public Information Officer, Director, provided a presentation on the item and answered questions from the Council.
Louren Kotow, Public Works Director, provided a presentation on the item.
Mayor Bird opened public comment on the item.
Public comment by Debra Dingman and Michael Ceremello was received.
Mayor Bird closed public comment on the item.
A motion was made by Vice Mayor Hendershot, seconded by Councilmember Bogue, to approve the item with banners being displayed below City of Dixon entrance sign and the black fence.
Roll call was taken as follows:
AYES: Bogue, Ernest, Johnson, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: None
Action: Resolution 23-186
12.2 Minute Action approving the cancellation of the Regular Meeting of the Dixon City Council on November 21, 2023.
Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
Prepared By: Lupe Ruiz, Administrative City Clerk
Presented By: Jim Lindley, City Manager
Jim Lindley, City Manager, presented the item.
Mayor Bird opened public comment on the item. There was no public comment.
A motion was made by Councilmember Ernest, seconded by
Councilmember Johnson, to approve the cancellation of the Regular Meeting of the Dixon City Council on November 21, 2023.
October 3, 2023 8
Roll call was taken as follows:
AYES: Bogue, Ernest, Johnson, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: None
Action: Minute action approving the cancellation of the Regular Meeting of the Dixon City Council on November 21, 2023.
12.3 Provide direction to staff regarding the use of Zoom during City Council meetings, limiting Zoom participation to City of Dixon staff and consultants attending a City Council meeting remotely, but prohibiting public comment via Zoom unless a City Council member is participating in the meeting via Zoom.
Item Initiated By: Douglas L. White, City Attorney
Authorized By: Jim Lindley, City Manager
Prepared By: Douglas L. White, City Attorney
Presented By: Douglas L. White, City Attorney
Christina Pritchard, Attorney, Churchwell White, presented the item and answered questions from the Council.
Lupe Ruiz, Administrative City Clerk, provided information on the item.
Jim Lindley, City Manager, provided information on the item.
Mayor Bird opened public comment on the item.
Public comment by John Schrader and Michael Ceremello was received.
Mayor Bird closed public comment on the item.
A motion was made by Vice Mayor Hendershot, seconded by Councilmember Johnson, to keep the use of Zoom as is.
Councilmember Bogue voted no on the item.
Clarification on the motion was provided.
Councilmember Bogue changed his original vote.
Roll call was taken as follows:
AYES: Bogue, Ernest, Johnson, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: None
Action: Continue the use of Zoom as is.
October 3, 2023 9
13. PUBLIC COMMENT (NON-AGENDA ITEMS)
Mayor Bird opened public comment on non-agenda items. There was no public comment.
14. ITEMS FROM THE CITY COUNCIL
Councilmember Ernest commented on the Brown Act.
Councilmember Johnson thanked staff for their work on Items 11.1 and 12.1.
Councilmember Bogue requested for Grillin-n-Chillin to be placed on a future agenda.
Jim Lindley, City Manager, asked for clarification on the request.
Councilmember Bogue provided additional information pertaining to the request.
15. ITEMS FROM THE CITY ATTORNEY
16. ITEMS FROM THE CITY MANAGER
17. INFORMATIONAL ITEMS - Upcoming Meetings (30-day Calendar) 10/10/2023 7:00 p.m. Planning Commission
CANCELED 10/11/2023 5:30 p.m. Vacaville Dixon Greenbelt Authority 10/17/2023 7:00 p.m. City Council
10/18/2023 7:00 p.m. Transportation Advisory Commission 10/24/2023 7:00 p.m. Parks & Recreation Commission
10/26/2023 7:00 p.m. Water Rate Advisory Ad Hoc Committee 11/07/2023 7:00 p.m. City Council
18. ADJOURNMENT
The Regular Meeting of the Dixon City Council adjourned at 8:34 p.m. itin Manch
Kristin M. Janisch
Elected City Clerk of the City of Dixon Mayor of the City of Dixon October 3, 2023 10