Mayor Steven C. Bird 600 East A Street
Vice Mayor Don Hendershot Dixon, CA 95620-3697
Council Member Thom Bogue (707) 678-7000
Council Member Jim Ernest Fax: (707) 678-1489
Council Member Kevin Johnson Website: www.cityofdixon.us Elected City Clerk Kristin M. Janisch E-mail: [email protected] City Treasurer James P. Ward Jr.
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**** LIFOR
Jim Lindley, City Manager
Douglas White, City Attorney
REGULAR MEETING OF THE DIXON CITY COUNCIL
APPROVED MINUTES
Date Time Location
Meeting of October 17, 2023 7:00 pm Council Chambers
600 East A Street
Dixon, California
THIS MEETING WILL BE PHYSICALLY OPEN TO THE PUBLIC. ALL MEMBERS OF THE
PUBLIC MAY ALSO PARTICIPATE IN THE MEETING VIA VIDEO CONFERENCING AT https://us02web.zoom.us/j/9886211137?pwd=R2dxZ3RkbU9SQXdIUVIIRkc0Q/QwZz09 AND VIA TELECONFERENCE BY CALLING (669) 900-9128, MEETING ID: 988 621 1137, PASSCODE: 604754 AND WILL BE GIVEN THE OPPORTUNITY TO PROVIDE PUBLIC COMMENT. TO SPEAK DURING PUBLIC COMMENT VIA VIDEO CONFERENCING CLICK ON "RAISE HAND", VIA TELECONFERENCE PRESS *9.
0. CLOSED SESSION AT 6:30 P.M.
0.0 ROLL CALL
Present: Councilmembers Thom Bogue, Jim Ernest, Kevin Johnson Vice Mayor Don Hendershot, Mayor Steve Bird
Absent: None.
0.1 PUBLIC COMMENT (CLOSED SESSION AGENDA ITEMS ONLY)
Mayor Bird opened public comment on Closed Session items. There was no public comment.
0.2 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Gov. Code, § 54956.9)
Name of Case: Porter, et al. v. Solano County, et al.
Claim 4A22020TNZC-0001, Case 2:21-CV-01473
The City Council adjourned into Closed Session at 6:31 p.m.
The City Council reconvened from Closed Session at 6:56 p.m.
Mayor Bird stated no reportable action was taken.
CALL TO ORDER
The Regular Meeting of the Dixon City Council was called to order at 7:00 p.m. by Mayor Bird.
October 17, 2023 1
2. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Vice Mayor Hendershot.
ROLL CALL
Present: Councilmembers Thom Bogue, Jim Ernest, Kevin Johnson Vice Mayor Don Hendershot, Mayor Steve Bird
Absent: None.
Staff Present: Jim Lindley, City Manager
Douglas L. White, City Attorney
Lupe Ruiz, Administrative City Clerk
4. CONFLICT OF INTEREST
None.
APPROVAL OF AGENDA
A motion was made by Councilmember Ernest, seconded by Vice Mayor Hendershot, to approve the agenda as presented.
Roll call was taken as follows:
AYES: Bogue, Ernest, Johnson, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: None
6. PRESENTATIONS/PROCLAMATIONS/RECOGNITION
None.
PUBLIC COMMENT (NON-AGENDA ITEMS)
Mayor Bird opened public comment on non-agenda items. There was no public comment.
8. ITEMS FROM THE CITY COUNCIL
Councilmember Ernest attended and provided feedback from the North Bay League of Cities Executive Council meeting on October 6, 2023, Yolo-Solano Air Quality Management District meeting on October 10, 2023, and Solano Transportation Authority (STA) Active Transportation Committee meeting on October 11, 2023.
Councilmember Johnson thanked the Dixon Fire, Dixon Police, and Medic for their participation in the Open House event at the fire station; commented on the Pin-a- go-go event and the Dixon Teen Center; and provided information on the Pumpkin Patch Festival, downtown trick-or-treat and trunk-or-treat Councilmember Bogue attended a veterans dinner/fundraiser, and commented on information received regarding an All Pedestrian Crosswalk.
Vice Mayor Hendershot attended the House of Floors ribboncutting, and commented on the attendance of the Brewski Fest.
October 17, 2023 2
Mayor Bird attended and provided feedback from the Safe Routes to School Walk or Roll event at Dixon Montessori Charter School on October 4, 2023, Travis Community Consortium on October 6, 2023, Land Trust Fundraiser on October 8, 2023, Solano Transportation Authority Meeting on October 11, 2023, three water meetings on October 12, 2023, gathering at the chabad in Vacaville on October 13, 2023, Pumpkin Patch Festival and Brewski Fest on October 14, 2023; dedicated the meeting in memory of Marime Burton.
9. CONSENT CALENDAR
Councilmember Bogue asked for Item 9.6 to be pulled and heard separately.
Mayor Bird opened public comment on Consent Calender items. There was no public comment.
A motion was made by Councilmember Johnson, seconded by Councilmember Bogue, to approve the consent calendar with the exception of Item 9.6 Roll call was taken as follows:
AYES: Bogue, Ernest, Johnson, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: None
9.1 Approve the Minutes from the October 3, 2023 Regular Meeting of the Dixon City Council.
Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
Prepared By: Lupe Ruiz, Administrative City Clerk
Action: Minutes approved.
9.2 Adopt a Resolution approving the Enumeration of Claims.
Item Initiated By: Kate Zawadzki, Finance Director
Authorized By: Jim Lindley, City Manager
Prepared By: Kate Zawadzki, Finance Director
Action: Resolution 23-187
9.3 Adopt a resolution authorizing City Staff to execute Consultant Services Agreement ("CSA") Amendment No. 10 with Stantec Consulting Services Inc. ("Stantec") to provide final design and bid support services for the North Lincoln Sewer Lift Station Capital Improvement Project No. 315-31005 ("Project") for an amount not to exceed $97,500.
Item Initiated By: Andrew MacDonald, P.E., Interim City Engineer Authorized By: Jim Lindley, City Manager
Prepared By: Leland Markusen, Junior Engineer
Action: Resolution 23-188
October 17, 2023 3
9.4 Adopt a resolution authorizing City staff to execute Amendment No. 1 to the City's Professional Services Agreement ("PSA") with 4LEAF, Inc. to increase the budget by $41,000, to a total of $66,000.
Item Initiated By: Raffi Boloyan, Community Development Director Authorized By: Jim Lindley, City Manager
Prepared By: Raffi Boloyan, Community Development Director Action: Resolution 23-189
9.5 Adopt a resolution approving the City of Dixon's Title VI Plan regarding transit services and non-discrimination based on race, color, or national origin.
Item Initiated By: Louren Kotow, Public Works Director
Authorized By: Jim Lindley, City Manager
Prepared By: Louren Kotow, Public Works Director
Action: Resolution 23-190
ITEM PULLED AND HEARD SEPARATELY
9.6 Adopt resolution supporting the thirteenth annual Dixon Grillin-n-Chillin event, approve the request from Dixon Grillin-n-Chillin to host the thirteenth annual Grillin-n-Chillin event on June 29, 2024 in Downtown Dixon, approve request to close certain streets in Downtown Dixon, establish specific use conditions for the event, authorize the use of City staff on over-time at City expense, and authorize the use of the City of Dixon logo to be used on event staff shirts and any published material for the event.
Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
Prepared By: Lupe Ruiz, Administrative City Clerk
Councilmember Bogue commented on the item.
Mayor Bird opened public comment on the item.
Public comment by Meagan Nieto, Dixon Action Team, was received.
Mayor Bird closed public comment on the item.
Jim Lindley, City Manager, provided information on the item and answered questions from the Council.
Madeline Graf, Public Information Officer, answered questions from the Council.
Douglas L. White, City Attorney, answered questions from the Council.
Meagan Nieto, Dixon Action Team, provided additional information.
A motion was made by Councilmember Bogue, to approve the item as presented, with acknowledgement that logisitics will need to be finalized, October 17, 2023 4
and with the addition of officers assisting at the opening and closing of the event.
Jim Lindley, City Manager, and Douglas L. White, City Attorney, provided clarification on the motion.
Vice Mayor Hendershot seconded the motion.
An amended motion was made by Councilmember Bogue, seconded by Vice Mayor Hendershot, to approve the item as presented, with acknowledgement that logisitics will need to be finalized related to the use of city staff.
Roll call was taken as follows:
AYES: Bogue, Ernest, Johnson, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: None
Action: Resolution 23-191
10. PUBLIC HEARINGS
10.1 SW Corner of North Lincoln Street and North 1st Street (Independence in Dixon, formerly the Lincoln Square Project) - A Request for an amendment to the previously approved Planned Development District (PD20-01), Tentative Map (TM20-01), and Design Review (DR20-10) approved by the City Council on March 15, 2022 to allow the construction of a Rotten Robbie's gas station/convenience store on a 2.27 acres and 100 detached, single family residential homes on individual lots on the remaining
10.99 acres of the 13.26 -acre site located at the southwest corner of North 1 st Street and North Lincoln Street. This amendment application proposes modifications to the residential component of the project, including the Planned Development District (PD23-01), Tentative Map (TM23-01) and Design Review (DR23-01) to allow the construction of 93 duplex buildings, consisting of 186 dwelling units and an amenity center and pool. The project modifies the access and parking to the property, provides either 2-car or 1- car garage, private yards and open spaces, a pool and amenities center.
The applicant is requesting, that the existing Tentative Map be modified and become a condo map for potential future sale of the residential units as air space units. No changes to the commercial component are proposed, which is currently under construction. This item also involves approval of a Community Facilities District (CFD) Agreement with the applicant. The current General Plan land use designation is Corridor Mixed Use. APNs:
0108-110-450 and -460; Zoning District: Planned Multiple Residential - Planned Development (PMR-PD) and Service Commercial - Planned Development (CS-PD); Lewis Land Developers, LLC owner and applicant; File No: PA23-08, PD23-01/TM23-01/DR23-01.
Item Recommended Action(s):
Adopt the following three resolutions recommending to the City Council:
October 17, 2023 5
1. Adopt a Resolution adopting an Addendum to the Lincoln Square Initial Study/Mitigated Negative Declaration and its corresponding Mitigation Monitoring and Reporting Program.
2. Waive tirst reading, read by title only, and introduce an Urdinance of the Dixon City Council for a Planned Development Rezoning (PD23-01) to modify the use and development standards of the Planned Development.
3. Adopt a Resolution Conditionally Approving the Amendments to the Tentative Map and Design Review for the project.
4. Adopt a Resolution authorizing the City Manager to execute an Agreement regarding a Community Facilities District (CFD) and covenants running with the land for the project.
Item Initiated By: Raffi Boloyan, Community Development Director Authorized By: Jim Lindley, City Manager
Prepared By: Scott Greeley, Associate Planner
Presented By: Scott Greeley, Associate Planner
Scott Greeley, Associate Planner, provided a presentation on the item and answered questions from the Council.
Raffi Boloyan, Community Development Director, provided a presentation on the item and answered questions from the Council.
Douglas L. White, City Attorney, provided information on the item.
Jim Lindley, City Manager, provided information on the item.
Mayor Bird opened public comment on the item.
Public comment by Michael Ceremello, Debra Dingman, and two unknown speakers was received.
Mayor Bird closed public comment on the item.
Rob White, Applicant, provided information on the item.
A motion was made by Councilmember Johnson, seconded by Vice Mayor Hendershot, to adopt a resolution adopting an addendum to the Lincoln Square Initial Study/Mitigated Negative Declaration and its corresponding Mitigation Monitoring and Reporting Program.
Roll call was taken as follows:
AYES: Bogue, Ernest, Johnson, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: None
A motion was made by Councilmember Bogue, seconded by
Councilmember Ernest, to waive first reading, read by title only, and introduce an ordinance of the Dixon City Council for a Planned October 17, 2023 6
Development Rezoning (PD23-01) to modify the use and development standards of the Planned Development.
Roll call was taken as follows:
AYES: Bogue, Ernest, Johnson, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: None
A motion was made by Councilmember Ernest, seconded by Mayor Bird, to adopt a resolution conditionally approving the amendments to the Tentative Map and Design Review for the project.
Roll call was taken as follows:
AYES: Bogue, Ernest, Johnson, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: None
A motion was made by Vice Mayor Hendershot, seconded by Councilmember Johnson, to adopt a resolution authorizing the City Manager to execute an agreement regarding a Community Facilities District (CFD) and covenants running with the land for the project.
Roll call was taken as follows:
AYES: Bogue, Ernest, Johnson, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: None
Action: Resolutions 23-192, 23-193, 23-194, Approval of first reading
11. UNFINISHED BUSINESS
None.
12. NEW BUSINESS
12.1 Adopt a resolution amending the fiscal year 2023-2024 General Fund Budget for $76,000, to provide consultant services for construction Fire plan review and inspection services.
Item Initiated By: Todd McNeal, Fire Chief
Authorized By: Jim Lindley, City Manager
Prepared By: Andi Horigan, Fire Administrative Manager
Presented By: Todd McNeal, Fire Chief
Todd McNeal, Fire Chief, presented the item.
Mayor Bird opened public comment on the item. There was no public comment.
October 17, 2023 7
A motion was made by Vice Mayor Hendershot, seconded by Councilmember Johnson, to approve the item as presented.
Roll call was taken as follows:
AYES: Bogue, Ernest, Johnson, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: None
Action: Resolution 23-195
12.2 Adopt a resolution authorizing the City Manager to execute a Professional Services Agreement with Goodwin Consulting Group, Inc for Community Facilities District Formation, Annexation and Administration Services and approve the related budget amendment.
Item Initiated By: Kate Zawadzki, Finance Director
Authorized By: Jim Lindley, City Manager
Prepared By: Kate Zawadzki, Finance Director
Presented By: Kate Zawadzki, Finance Director
Kate Zawadzki, Finance Director, presented the item and answered questions from the Council.
Douglas L. White, City Attorney, provided information on the item.
Mayor Bird opened public comment on the item.
Public comment by Michael Ceremello was received.
Mayor Bird closed public comment on the item.
A motion was made by Vice Mayor Hendershot, seconded by Councilmember Ernest, to approve the item as presented.
Roll call was taken as follows:
AYES: Ernest, Johnson, Hendershot, Bird
NOES: Bogue
ABSTAIN: None
ABSENT: None
Action: Resolution 23-196
13. PUBLIC COMMENT (NON-AGENDA ITEMS)
Michael Ceremello commented on the time limit for public comment.
14. ITEMS FROM THE CITY COUNCIL
Councilmember Ernest commented on the need to replace the City seal on the digital billboard, and asked for an update on the shade structure at Pardi Plaza.
October 17, 2023 8
Jim Lindley, City Manager, stated that an update would be provided at the next meeting.
15. ITEMS FROM THE CITY ATTORNEY
16. ITEMS FROM THE CITY MANAGER
Jim Lindley, City Manager, informed the Council that he will be out of the office and appointed Raffi Boloyan as Acting City Manager in his absence.
17. INFORMATIONAL ITEMS - Upcoming Meetings (30-day Calendar) 10/18/2023 7:00 p.m. Transportation Advisory Commission 10/24/2023 7:00 p.m. Parks & Recreation Commission
10/26/2023 7:00 p.m. Water Rate Advisory Ad Hoc Committee 11/07/2023 7:00 p.m.
11/08/2023 5:30 p.m. Vacaville Dixon Greenbelt Authority 11/14/2023 7:00 p.m. Planning Commission
CANCELED 11/21/2023 7:00 p.m. City Council
18. ADJOURNMENT
The meeting was adjourned in the memory of Marime Burton.
The Regular Meeting of the Dixon City Council adjourned at 8:58 p.m.
Eritin Manuch
Kristin M. Janisch Steven C. Bird
Elected City Clerk of the City of Dixon Mayor of the City of Dixon October 17, 2023