AGENDA
REGULAR MEETING OF THE
DIXON CITY COUNCIL
November 7, 2023
CITY OF DIXON
600 EAST A STREET
COUNCIL CHAMBERS
7:00
P.M.
NOTICE TO PUBLIC
GENERAL NOTES
The City of Dixon is committed to providing full access to these proceedings. Individuals with special needs may call 678-7000 (voice) or 678-1489 (TTY). The Council Chamber is accessible to individuals in wheelchairs and special hearing assistance devices are provided upon request.
The City does not produce a verbatim transcription of its proceedings. Anyone who desires a verbatim record of this meeting should call the City Clerk/Recording Secretary in advance of the meeting to discuss acceptable methods of and arrangements for transcription. Such arrangements will be at the sole expense of the individual requesting the record. All meetings are audio and video recorded. DVD copies are available at the Dixon Public Library and at City Hall following the meeting.
City Council and Commission agenda packets, including all public documents relating to the open meeting and provided to the City Council/Commission, are available for review or copying at City Hall, 600 East A Street, Dixon.
A copy is also located at the entrance to the Council Chamber during the meeting and available for review at the Dixon Public Library, 230 North First Street, Dixon.
Regular City Council and Commission meetings are broadcast live on Cable Television Channel 20 - Government Channel. The meetings can also be viewed live through the City's website at www.cityofdixonca.gov
and selecting "View City Meetings and Agendas".
SPEAKER/COMMENT CARDS
At each meeting, the public has the opportunity to address the City Council/Commission on items appearing on the agenda and items not appearing on the agenda, but within the purview of the City Council/Commission.
Persons wishing to address the City Council/Commission (whether on an item listed on the agenda or on a matter not listed on the agenda) are requested to fill out a green "Speaker Card", but are not required to do so.
Persons wishing to comment on an item but not wishing to speak before the City Council/Commission, may complete a yellow "Comment Card". Both cards are on the table inside the Council Chamber entrance doors. The Mayor/Chair will read Comment Cards for the record.
PLEASE SUBMIT COMPLETED CARDS TO THE CITY CLERK/RECORDING SECRETARY BEFORE THE ITEM IS CALLED, PREFERABLY BEFORE THE MEETING BEGINS.
AUDIENCE/PUBLIC COMMENT PERIOD
(Items not on the Agenda)
The City Council/Commission sets time aside for Audience/Public Comment items not on the agenda but pertaining to the City of Dixon or any other body comprised of or including City Councilmembers or Commissioners. City Council Procedural Guidelines limit speaker comments to three (3) minutes. The Mayor/Chair may poll the City Council/Commission or extend the time
as necessary.
Please note that State law prohibits the City Council/Commission from either discussion or taking action at this meeting on any matter(s) not listed on the agenda even when raised during the Audience/Public Comment period.
Persons wishing to address the City Council/Commission are requested to fill out and present a green "Speaker Card" to the City Clerk/Recording Secretary, but are not required to do so.
PUBLIC HEARINGS
Persons who wish to speak on Public Hearing items listed on the agenda will be heard when the public hearing is opened, except for public hearing items previously heard and closed to public comment. City Council Procedural Guidelines limit each speaker to three (3) minutes. The Mayor/Chair may poll the City Council/Commission or may extend the time as necessary.
After the public has commented, the item is closed to further public comment and brought to the Council/Agency/Commission level for discussion and action. Further comment from the audience will not be received unless requested by the Council/Agency/Commission. No public hearing will commence after 10:00 p.m. unless approved by the majority of the City Council/Commission.
City Council and City Treasurer Telephone Number:
Mayor Steven Bird
Vice Mayor Don Hendershot
Councilmember Thom Bogue
Councilmember Jim Ernest
Councilmember Kevin Johnson
City Treasurer James P. Ward Jr.
Elected City Clerk Kristin M. Janisch
Website:
www.cityofdixonca.gov
(707) 678-7000
Voice Mailbox 1201
Voice Mailbox 1206
Voice Mailbox 1203
Voice Mailbox 1205
Voice Mailbox 1207
Voice Mailbox 1208
Voice Mailbox 1202
E-mail:
[email protected]
AGENDA
REGULAR MEETING OF THE
DIXON CITY COUNCIL
November 7, 2023
CITY OF DIXON
600 EAST A STREET
COUNCIL CHAMBERS
07:00
P.M.
THIS MEETING WILL BE PHYSICALLY OPEN TO THE PUBLIC. ALL MEMBERS OF THE PUBLIC MAY ALSO PARTICIPATE IN THE MEETING VIA VIDEO CONFERENCING AT https://us02web.zoom.us/j/9886211137?pwd=R2dxZ3RkbU9SQXdlUVllRkc0QlQwZz09 AND VIA TELECONFERENCE BY CALLING (669) 900-9128, MEETING ID: 988 621 1137, PASSCODE: 604754 AND WILL BE GIVEN THE OPPORTUNITY TO PROVIDE PUBLIC COMMENT. TO SPEAK DURING PUBLIC COMMENT VIA VIDEO CONFERENCING CLICK ON "RAISE HAND", VIA TELECONFERENCE PRESS *9.
0. Closed Session at 6:00 p.m.
0.0 ROLL CALL
0.1 PUBLIC COMMENT (CLOSED SESSION AGENDA ITEMS ONLY)
0.2 CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION (Gov. Code, § 54956.9)
Name of Case: Porter, et al. v. Solano County, et al.
Claim 4A22020TNZC-0001, Case 2:21-CV-01473
0.3 CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION (Gov. Code, § 54956.9(d)(2))
One matter
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. CONFLICT OF INTEREST
5. APPROVAL OF AGENDA
6. PRESENTATIONS/PROCLAMATIONS/RECOGNITION
6.1 Presentation of Retiree John Malone for his years of service to the City of Dixon.
Item Initiated By: Rachel Ancheta, Human Resources Director Authorized By: Jim Lindley, City Manager
Presented By: Mayor Steve Bird
6.1 6.2
Presentation of Chief’s Commendation to Officer Ryan Browning.
Item Initiated By: Robert Thompson, Chief of Police
Authorized By: Jim Lindley, City Manager
Presented By: Robert Thompson, Chief of Police
6.2 6.3
Presentation of Chief’s Commendation to Officer Chris Pinion (2023 Officer of the Year).
Item Initiated By: Robert Thompson, Chief of Police
Authorized By: Jim Lindley, City Manager
Presented By: Robert Thompson, Chief of Police
6.3 6.4
Presentation from the Dixon Public Library regarding upcoming activities for the community.
Item Initiated By: Councilmember Kevin Johnson
Authorized By: Jim Lindley, City Manager
Presented By: Dixon Public Library Staff
6.4 6.2
Presentation of Chief’s Commendation to Officer Ryan Browning.
Item Initiated By: Robert Thompson, Chief of Police
Authorized By: Jim Lindley, City Manager
Presented By: Robert Thompson, Chief of Police
7. PUBLIC COMMENT (NON-AGENDA ITEMS)
8. ITEMS FROM THE CITY COUNCIL
9. CONSENT CALENDAR
(All matters listed under the Consent Calendar are considered by the Council/Agency to be routine and will be acted upon in a single motion. There will not be separate discussions of these items unless a request is made prior to the time the Council/Agency considers the motion to adopt.)
9.1 Approve the Minutes from the October 17, 2023 Regular Meeting of the Dixon City Council.
Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
Prepared By: Lupe Ruiz, Administrative City Clerk
9.1 9.2
Adopt a Resolution approving the Enumeration of Claims.
Item Initiated By: Kate Zawadzki, Finance Director
Authorized By: Jim Lindley, City Manager
Prepared By: Kate Zawadzki, Finance Director
9.2 9.3
Authorize the City Manager to execute Amendment No. 1 with Cartwright Nor Cal Civil Engineering & Project Management (“CNC”) for staff augmentation services as Consulting City Engineer for an additional twelve (12) weeks and approve a budget amendment for an amount not to exceed $61,200.
Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
Prepared By: Jim Lindley, City Manager
9.3 9.4
Adopt a resolution appointing Brian Sousa, of Sousa Land Surveys, as City Surveyor for the City of Dixon.
Item Initiated By: Andrew MacDonald, P.E., Interim City Engineer Authorized By: Jim Lindley, City Manager
Prepared By: Brandon Rodriguez, P.E., Senior Civil Engineer
9.4 9.5
Adopt a resolution authorizing City staff to execute Amendment No. 10 to Professional Service Agreement (PSA) 21-015 with Cal Engineering & Geology (CE&G) to extend PSA21-015 through June 30, 2024.
Item Initiated By: Andrew MacDonald, P.E., Interim City Engineer Authorized By: Jim Lindley, City Manager
Prepared By: Brandon Rodriguez, P.E., Senior Civil Engineer
9.5 9.6
Adopt a resolution authorizing City Staff to extend Task Order No. 406 for Harris & Associates (“Harris”) for Engineering Department Staff Augmentation Services through June 30, 2024.
Item Initiated By: Andrew MacDonald, P.E., Interim City Engineer Authorized By: Jim Lindley, City Manager
Prepared By: Jordan Santos, Junior Engineer
9.6 9.7
Adopt a Resolution authorizing:
1. City Staff to execute Task Order No. 558 for Harris & Associates ("Harris") to provide a review of the off-site properties in the Southwest Dixon Specific Plan Development ("Homestead") and the resulting fair share reimbursement owed to JEN California 6, LLC ("Developer") for an amount not to exceed $14,993; and
2. A corresponding budget amendment with no net fiscal impact. Item Initiated By: Andrew MacDonald, P.E., Interim City Engineer Authorized By: Jim Lindley, City Manager
Prepared By: Leland Markusen, Junior Engineer
9.7 9.8
Adopt a Resolution authorizing City Staff to execute Task Order No. 617.3 for Harris & Associates (“Harris”) to provide project management, construction management, and construction inspection to support the additional work for the Parkway Boulevard Western Embankment and Utilities Project No. 2003-12 (“Project”) for an amount not to exceed $8,085.
Item Initiated By: Andrew MacDonald, P.E., Interim City Engineer Authorized By: Jim Lindley, City Manager
Prepared By: Jordan Santos, Junior Engineer
9.8 9.9
Adopt a Resolution accepting public improvements, granting a 1-year warranty, and authorizing the City Clerk to file a Notice of Completion with the Solano County Recorder for the Homestead Storm Drain Pump Station.
Item Initiated By: Andrew MacDonald, P.E., Interim City Engineer Authorized By: Jim Lindley, City Manager
Prepared By: Leland Markusen, Junior Engineer
9.9 9.10
Adopt a Resolution accepting public improvements, accepting an offer of dedication, granting a 1-year Warranty for public improvements, and authorizing the City Clerk to file a Notice of Completion and Certificate of Acceptance for the public improvements with the Solano County Recorder for Homestead Phase 3 Village 11 (“P3V11”).
Item Initiated By: Andrew MacDonald, P.E., Interim City Engineer Authorized By: Jim Lindley, City Manager
Prepared By: Leland Markusen, Junior Engineer
9.10 9.11
Adopt resolutions for matters relating to the Clean Water State Revolving Fund (CWSRF) Loan application for the Wastewater Treatment Facility (WWTF) Expansion Project:
1. Directing staff to pursue Clean Water State Revolving Fund Loan financing for the WWTF Expansion Project and authorizing the City Manager to act on the City’s behalf on matters related to such financing application; and
2. Entering into a reimbursement agreement with the State Water Resources Control Board for the repayment of funds associated with the WWTF Expansion Project; and
3. Designating the City Manager as the Authorized Representative for the Clean Water State Revolving Fund documents. Item Initiated By: Andrew MacDonald, P.E., Interim City Engineer Authorized By: Jim Lindley, City Manager
Prepared By: Brandon Rodriguez, P.E., Senior Civil Engineer
9.11 9.12
Adopt a resolution authorizing the City Manager to execute Amendment No. 02 to On-Call Professional Services Agreement (“PSA”) 21-052 with Telstar Instruments for Pond A and Lateral 1 SCADA Integration materials for an amount not to exceed $1,198.
Item Initiated By: Andrew MacDonald, P.E., Interim City Engineer Authorized By: Jim Lindley, City Manager
Prepared By: Leland Markusen, Junior Engineer
9.12 9.13
Adopt a resolution authorizing the City Manager to negotiate and execute Professional Services Agreement No 20-067 Amendment No. 2, extending the On-Call Contract for the maintenance of traffic signals and streetlights citywide with Bear Electrical Solutions, Inc. ("Bear Electric") through December 30, 2026, with a rate increase of 4.9%.
Item Initiated By: Louren Kotow, Public Works Director
Authorized By: Jim Lindley, City Manager
Prepared By: Louren Kotow, Public Works Director
9.13 9.14
Adopt a Resolution authorizing the City Manager to negotiate and execute a Professional Service Agreement ("PSA") with EcoFert, Inc. ("EcoFert") for three years, with a first year budget not to exceed $51,030 and subsequently $44,000 and $46,000 for years two and three, respectively.
Item Initiated By: Louren Kotow, Public Works Director
Authorized By: Jim Lindley, City Manager
Prepared By: Louren Kotow, Public Works Director
9.14 9.15
Adopt a resolution amending the fiscal year 2023-2024 General Fund Budget for an amount not to exceed $10,000, to purchase a new range (stove) for the Fire Department.
Item Initiated By: Todd McNeal, Fire Chief
Authorized By: Jim Lindley, City Manager
Prepared By: Andi Horigan, Fire Administrative Manager
9.15 9.16
Adopt a resolution authorizing a title change of the Assistant Fire Chief/Fire Marshall to Deputy Fire Chief and revise job classification.
Item Initiated By: Todd McNeal, Fire Chief
Authorized By: Jim Lindley, City Manager
Prepared By: Todd McNeal, Fire Chief
Rachel Ancheta, Human Resources Director
9.16 9.17
Waive Second Reading, read by title only, and adopt an Ordinance of the City of Dixon amending the development standards of the Planned Development use and development standards to allow for two family units and duplexes; modify fence, landscaping standards; and minimum lot and development standards; on a vacant property totaling 10.99 acres at the southwest corner of North Lincoln St. and N. First St. (Independence in Dixon Project - formerly Lincoln Square) Assessor’s Parcel Number 0108-110-460.
Item Initiated By: Raffi Boloyan, Community Development Director Authorized By: Jim Lindley, City Manager
Prepared By: Raffi Boloyan, Community Development Director Scott Greeley, Associate Planner
9.17 10.
PUBLIC HEARINGS
10.1 Master Fee Schedule Update – Consideration of updates to the Citywide Master Fee Schedule, specifically for Building, Fire and Technology fees, based on an updated cost of service (user fee) study prepared by Matrix Consulting Group.
Recommendation:
Adopt Resolution Approving Updates to the Master Fee Schedule for Building and Fire Departments and Technology Fee and Corresponding Annual Updates Based on the Consumer Price Index (CPI).
Item Initiated By: Raffi Boloyan, Community Development Director Item Authorized By: Jim Lindley, City Manager
Prepared By: Larry Paisley, Chief Building Official
John Malone, Assistant Fire Chief/Fire Marshall
Presented By: Larry Paisley, Chief Building Official
10.1 11.
UNFINISHED BUSINESS
None.
12. NEW BUSINESS
12.1 Review of the 2022 Annual Military Equipment Report and renewal of the Military Equipment Policy (710) and City Ordinance (22-005) regarding the Police Department Acquisition and use of military equipment as required by Assembly Bill 481.
Item Initiated By: Robert Thompson, Chief of Police
Authorized By: Jim Lindley, City Manager
Prepared By: Lex Egbert, Sergeant
Presented By: Lex Egbert, Sergeant
12.1 12.2
Receive an update of the first quarter Fiscal Year (FY) 2023-24 budget projections and financial results and approve the recommended budget adjustments.
Item Initiated By: Kate Zawadzki, Finance Director
Authorized By: Jim Lindley, City Manager
Prepared By: Kate Zawadzki, Finance Director
Presented By: Kate Zawadzki, Finance Director
12.2 12.3
Matters pertaining to Pardi Shade Structure:
1. Provide staff direction on proposed Pardi Shade Structure Project design options by minute action, and
2. Adopt a resolution approving a Pardi Plaza Shade Structure Project budget amendment for an amount not to exceed $300,000. Item Initiated By: Louren Kotow, Public Works Director Authorized By: Jim Lindley, City Manager
Prepared By: Louren Kotow, Public Works Director
Presented By: Louren Kotow, Public Works Director
12.3 12.4
Adopt a Resolution Approving a Special Event Permit Application.
Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
Prepared By: Madeline Graf, Public Information Officer
Presented By: Madeline Graf, Public Information Officer
12.4 13.
PUBLIC COMMENT (NON-AGENDA ITEMS)
14. ITEMS FROM THE CITY COUNCIL
15. ITEMS FROM THE CITY ATTORNEY
16. ITEMS FROM THE CITY MANAGER
17. INFORMATIONAL ITEMS - Upcoming Meetings (30-day Calendar) Informational Items
18. ADJOURNMENT
Adjourn to the Regular Meeting of the Dixon City Council on December 5, 2023.