Mayor Steven C. Bird 600 East A Street
Vice Mayor Don Hendershot Dixon, CA 95620-3697
Council Member Thom Bogue PHENE (707) 678-7000
Council Member Jim Ernest Fax: (707) 678-1489
Council Member Kevin Johnson Website: www.cityofdixon.us Elected City Clerk Kristin M. Janisch E-mail: [email protected] City Treasurer James P. Ward Jr.
LIFOR
Jim Lindley, City Manager
Douglas White, City Attorney
REGULAR MEETING OF THE DIXON CITY COUNCIL
APPROVED MINUTES
Date Time Location
Meeting of November 7, 2023 7:00 pm Council Chambers
600 East A Street
Dixon, California
THIS MEETING WILL BE PHYSICALLY OPEN TO THE PUBLIC. ALL MEMBERS OF THE
PUBLIC MAY ALSO PARTICIPATE IN THE MEETING VIA VIDEO CONFERENCING AT https://us02web.zoom.us/j/9886211137?pwd=R2dxZ3RkbU9SQXd/UVIIRkc0Q/QwZz09 AND VIA TELECONFERENCE BY CALLING (669) 900-9128, MEETING ID: 988 621 1137, PASSCODE: 604754 AND WILL BE GIVEN THE OPPORTUNITY TO PROVIDE PUBLIC COMMENT. TO SPEAK DURING PUBLIC COMMENT VIA VIDEO CONFERENCING CLICK ON "RAISE HAND", VIA TELECONFERENCE PRESS *9.
0. CLOSED SESSION AT 6:00 P.M.
0.0 ROLL CALL
Present: Councilmembers Thom Bogue, Jim Ernest, Kevin Johnson Vice Mayor Don Hendershot, Mayor Steve Bird
Absent: None.
0.1 PUBLIC COMMENT (CLOSED SESSION AGENDA ITEMS ONLY)
Mayor Bird opened public comment on Closed Session items. There was no public comment.
0.2 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Gov. Code, § 54956.9)
Name of Case: Porter, et al. v. Solano County, et al.
Claim 4A22020TNZC-0001, Case 2:21-CV-01473
0.3 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION (Gov. Code, § 54956.9(d)(2))
One matter
The City Council adjourned into Closed Session at 6:00 p.m.
The City Council reconvened from Closed Session at 6:42 p.m.
Mayor Bird stated no reportable action was taken.
November 7, 2023 1
CALL TO ORDER
The Regular Meeting of the Dixon City Council was called to order at 7:00 p.m. by Mayor Bird.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Councilmember Ernest.
ROLL CALL
Present: Councilmembers Thom Bogue, Jim Ernest, Kevin Johnson Vice Mayor Don Hendershot, Mayor Steve Bird
Absent: None.
Staff Present: Jim Lindley, City Manager
Douglas L. White, City Attorney
Lupe Ruiz, Administrative City Clerk
4. CONFLICT OF INTEREST
None.
5. APPROVAL OF AGENDA
A motion was made by Vice Mayor Hendershot, seconded by Councilmember Johnson, to approve the agenda as presented.
Roll call was taken as follows:
AYES: Bogue, Ernest, Johnson, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: None
PRESENTATIONS/PROCLAMATIONS/RECOGNITION
Presentation of Retiree John Malone for his years of service to the City of Dixon.
Item Initiated By: Rachel Ancheta, Human Resources Director Authorized By: Jim Lindley, City Manager
Presented By: Mayor Steve Bird
Mayor Bird read the proclamation honoring Chief John Malone.
Chief John Malone spoke on his retirement and the Dixon Fire Department.
Todd McNeal, Fire Chief, spoke on Chief Malone's service.
Mayor Bird opened public comment on the item. There was no public comment.
6.2 Presentation of Chief's Commendation to Officer Ryan Browning.
Item Initiated By: Robert Thompson, Chief of Police
Authorized By: Jim Lindley, City Manager
Presented By: Robert Thompson, Chief of Police
November 7, 2023 2
Robert Thompson, Chief of Police, presented a Letter of Commendation to Officer Ryan Browning.
Mayor Bird opened public comment on Items 6.2 and 6.3. There was no public comment.
ITEM HEARD OUT OF ORDER
Presentation of Chief's Commendation to Officer Chris Pinion (2023 Officer of the Year).
Item Initiated By; Robert Thompson, Chief of Police
Authorized By: Jim Lindley, City Manager
Presented By: Robert Thompson, Chief of Police
Robert Thompson, Chief of Police, presented a Letter of Commendation to Officer Chris Pinion.
6.4 Presentation from the Dixon Public Library regarding upcoming activities for the community.
Item Initiated By: Councilmember Kevin Johnson
Authorized By: Jim Lindley, City Manager
Presented By: Dixon Public Library Staff
Ricky Gjertsen, Dixon Library, provided information on upcoming activities for the community.
Mayor Bird opened public comment on the item. There was no public comment.
PUBLIC COMMENT (NON-AGENDA ITEMS)
Mike McNeil commented on a traffic concern.
Ashley Tilley commented on speeding enforcement in the Valley Glen area.
Eli Mendoza commented on the use of the turf field for the Dixon High School soccer team.
ITEMS FROM THE CITY COUNCIL
Councilmember Ernest commented on the 22nd annual karate tournament for Ramtown Karate; attended and provided feedback from the Dixon Fire Department Prawn Feed on October 21, 2023, Parks Master Plan meeting on October 24, 2023, and Dixon Regional Watershed Joint Power Authority (JPA) meeting on October 25, 2023.
Councilmember Johnson attended and provided feedback from the Dixon Fire Department Prawn Feed on October 21, 2023 and trunk-or-treat event on October 31, 2023; commented on the last Water Rate Advisory Ad Hoc Committee meeting on October 26, 2023 and asked for water system items to be on a future agenda.
Douglas L. White, asked for clarification on one of Councilmember Johnson's requests.
November 7, 2023 3
Councilmember Johnson provided clarification.
Councilmember Bogue commented on the October 26, 2023 Water Rate Advisory Ad Hoc Committee meeting; City Council Chamber audio issues, microphones, and ads during the meeting.
Vice Mayor Hendershot attended a Housing First Solano Continuum of Care meeting, Community Action Partnership (CAP) Solano meeting, Chamber Mixer at the American Legion Hall, and Dixon Fire Department Prawn Feed.
Mayor Bird attended and provided feedback from the Solano Local Agency Formation Commission (LAFCO) conference on October 18-20, 2023, Night of Honor dinner, Dixon Fire Department Prawn Feed, Wreaths Across America fundraiser, Parks Master Plan meeting on October 24, 2023, Dixon Regional Watershed Joint Power Authority (JPA) meeting, Community Action Partnership (CAP) Solano meeting, event at the Dixon Public Library, trunk-or-treat event; and provided information regarding concerns with bicyclists coming to and from school.
9. CONSENT CALENDAR
Councilmember Bogue asked for Items 9.9, 9.10, 9.11, and 9.14 to be pulled and heard separately.
Mayor Bird opened public comment on Consent Calendar items. There was no public comment.
A motion was made by Councilmember Ernest, seconded by Councilmember Bogue, to approve Consent Calendar items, with the exception of Items 9.9, 9.10,
9.11, and 9.14.
Roll call was taken as follows:
AYES: Bogue, Ernest, Johnson, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: None
9.1 Approve the Minutes from the October 17, 2023 Regular Meeting of the Dixon City Council.
Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
Prepared By: Lupe Ruiz, Administrative City Clerk
Action: Minutes approved.
9.2 Adopt a Resolution approving the Enumeration of Claims.
Item Initiated By: Kate Zawadzki, Finance Director
Authorized By: Jim Lindley, City Manager
Prepared By: Kate Zawadzki, Finance Director
Action: Resolution 23-197
November 7, 2023 4
9.3 Authorize the City Manager to execute Amendment No. 1 with Cartwright Nor Cal Civil Engineering & Project Management ("CNC") for staff augmentation services as Consulting City Engineer for an additional twelve (12) weeks and approve a budget amendment for an amount not to exceed $61,200
Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
Prepared By: Jim Lindley, City Manager
Action: Resolution 23-198
9.4 Adopt a resolution appointing Brian Sousa, of Sousa Land Surveys, as City Surveyor for the City of Dixon.
Item Initiated By: Andrew MacDonald, P.E., Interim City Engineer Authorized By: Jim Lindley, City Manager
Prepared By: Brandon Rodriguez, P.E., Senior Civil Engineer Action: Resolution 23-199
9.5 Adopt a resolution authorizing City staff to execute Amendment No. 10 to Professional Service Agreement (PSA) 21-015 with Cal Engineering & Geology (CE&G) to extend PSA21-015 through June 30, 2024.
Item Initiated By: Andrew MacDonald, P.E., Interim City Engineer Authorized By: Jim Lindley, City Manager
Prepared By: Brandon Rodriguez, P.E., Senior Civil Engineer Action: Resolution 23-200
9.6 Adopt a resolution authorizing City Staff to extend Task Order No. 406 for Harris & Associates ("Harris") for Engineering Department Staff Augmentation Services through June 30, 2024.
Item Initiated By: Andrew MacDonald, P.E., Interim City Engineer Authorized By: Jim Lindley, City Manager
Prepared By: Jordan Santos, Junior Engineer
Action: Resolution 23-201
9.7 Adopt a Resolution authorizing:
1. City Staff to execute Task Order No. 558 for Harris & Associates ("Harris") to provide a review of the off-site properties in the Southwest Dixon Specific Plan Development ("Homestead") and the resulting fair share reimbursement owed to JEN California 6, LLC ("Developer") for an amount not to exceed $14,993; and
2. A corresponding budget amendment with no net fiscal impact.
Item Initiated By: Andrew MacDonald, P.E., Interim City Engineer Authorized By: Jim Lindley, City Manager
Prepared By: Leland Markusen, Junior Engineer
Action: Resolution 23-202
November 7, 2023 5
9.8 Adopt a Resolution authorizing City Staff to execute Task Order No. 617.3 for Harris & Associates ("Harris") to provide project management, construction management, and construction inspection to support the additional work for the Parkway Boulevard Western Embankment and Utilities Project No. 2003-12 ("Project") for an amount not to exceed $8,085.
Item Initiated By: Andrew MacDonald, P.E., Interim City Engineer Authorized By: Jim Lindley, City Manager
Prepared By: Jordan Santos, Junior Engineer
Action: Resolution 23-203
ITEM PULLED AND HEARD SEPARATELY
9.9 Adopt a Resolution accepting public improvements, granting a 1-year warranty, and authorizing the City Clerk to file a Notice of Completion with the Solano County Recorder for the Homestead Storm Drain Pump Station.
Item Initiated By: Andrew MacDonald, P.E., Interim City Engineer Authorized By: Jim Lindley, City Manager
Prepared By: Leland Markusen, Junior Engineer
Councilmember Bogue asked for additional information on the item.
Andrew MacDonald, P.E., Interim City Engineer, provided information on the item and answered questions from the Council.
Mayor Bird opened public comment on the item. There was no public comment.
A motion was made by Councilmember Bogue, seconded by Vice Mayor Hendershot, to approve the item as presented.
Roll call was taken as follows:
AYES: Bogue, Ernest, Johnson, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: None
Action: Resolution 23-208
ITEM PULLED AND HEARD SEPARATELY
9.10 Adopt a Resolution accepting public improvements, accepting an offer of dedication, granting a 1-year Warranty for public improvements, and authorizing the City Clerk to file a Notice of Completion and Certificate of Acceptance for the public improvements with the Solano County Recorder for Homestead Phase 3 Village 11 ("P3V11").
Item Initiated By: Andrew MacDonald, P.E., Interim City Engineer Authorized By: Jim Lindley, City Manager
Prepared By: Leland Markusen, Junior Engineer
Councilmember Bogue asked for additional information on the item.
November 7, 2023 6
Andrew MacDonald, P.E., Interim City Engineer, answered questions from the Council.
Mayor Bird opened public comment on the item. There was no public comment.
A motion was made by Vice Mayor Hendershot, seconded by Councilmember Ernest, to approve the item as presented.
Roll call was taken as follows:
AYES: Bogue, Ernest, Johnson, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: None
Action: Resolution 23-209
ITEM PULLED AND HEARD SEPARATELY
9.11 Adopt resolutions for matters relating to the Clean Water State Revolving Fund (CWSRF) Loan application for the Wastewater Treatment Facility (WWTF) Expansion Project:
1. Directing staff to pursue Clean Water State Revolving Fund Loan financing for the WWTF Expansion Project and authorizing the City Manager to act on the City's behalf on matters related to such financing application; and
2. Entering into a reimbursement agreement with the State Water Resources Control Board for the repayment of funds associated with the WWTF Expansion Project; and
3. Designating the City Manager as the Authorized Representative for the Clean Water State Revolving Fund documents.
Item Initiated By: Andrew MacDonald, P.E., Interim City Engineer Authorized By: Jim Lindley, City Manager
Prepared By: Brandon Rodriguez, P.E., Senior Civil Engineer Councilmember Bogue asked for additional information on the item.
Jim Lindley, City Manager, provided information on the item and answered questions from the Council.
Mayor Bird opened public comment on the item. There was no public comment.
A motion was made by Councilmember Bogue, seconded by
Councilmember Johnson, to approve the item as presented.
Roll call was taken as follows:
November 7, 2023 7
AYES: Bogue, Ernest, Johnson, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: None
Action: Resolutions 23-210, 23-211, 23-212
9.12 Adopt a resolution authorizing the City Manager to execute Amendment No. 02 to On-Call Professional Services Agreement ("PSA") 21-052 with Telstar Instruments for Pond A and Lateral 1 SCADA Integration materials for an amount not to exceed $1,198.
Item Initiated By: Andrew MacDonald, P.E., Interim City Engineer Authorized By: Jim Lindley, City Manager
Prepared By: Leland Markusen, Junior Engineer
Action: Resolution 23-204
9.13 Adopt a resolution authorizing the City Manager to negotiate and execute Professional Services Agreement No 20-067 Amendment No. 2, extending the On-Call Contract for the maintenance of traffic signals and streetlights citywide with Bear Electrical Solutions, Inc. ("Bear Electric") through December 30, 2026, with a rate increase of 4.9%.
Item Initiated By: Louren Kotow, Public Works Director
Authorized By: Jim Lindley, City Manager
Prepared By: Louren Kotow, Public Works Director
Action: Resolution 23-205
ITEM PULLED AND HEARD SEPARATELY
9.14 Adopt a Resolution authorizing the City Manager to negotiate and execute a Professional Service Agreement ("PSA") with EcoFert, Inc. ("EcoFert") for three years, with a first year budget not to exceed $51,030 and subsequently $44,000 and $46,000 for years two and three, respectively.
Item Initiated By: Louren Kotow, Public Works Director
Authorized By: Jim Lindley, City Manager
Prepared By: Louren Kotow, Public Works Director
Councilmember Bogue asked for additional information on the item.
Jim Lindley, City Manager, provided information on the item and answered questions from the Council.
Mayor Bird opened public comment on the item. There was no public comment.
A motion was made by Vice Mayor Hendershot, seconded by Councilmember Johnson, to approve the item as presented.
Roll call was taken as follows:
November 7, 2023 8
AYES: Bogue, Ernest, Johnson, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: None
Action: Resolution 23-213
9.15 Adopt a resolution amending the fiscal year 2023-2024 General Fund Budget for an amount not to exceed $10,000, to purchase a new range (stove) for the Fire Department.
Item Initiated By: Todd McNeal, Fire Chief
Authorized By: Jim Lindley, City Manager
Prepared By: Andi Horigan, Fire Administrative Manager
Action: Resolution 23-206
9.16 Adopt a resolution authorizing a title change of the Assistant Fire Chief/Fire Marshall to Deputy Fire Chief and revise job classification.
Item Initiated By: Todd McNeal, Fire Chief
Authorized By: Jim Lindley, City Manager
Prepared By: Todd McNeal, Fire Chief
Rachel Ancheta, Human Resources Director
Action: Resolution 23-207
9.17 Waive Second Reading, read by title only, and adopt an Ordinance of the City of Dixon amending the development standards of the Planned Development use and development standards to allow for two family units and duplexes; modify fence, landscaping standards; and minimum lot and development standards; on a vacant property totaling 10.99 acres at the southwest corner of North Lincoln St. and N. First St. (Independence in Dixon Project - formerly Lincoln Square) Assessor's Parcel Number 0108- 110-460.
Item Initiated By: Raffi Boloyan, Community Development Director Authorized By: Jim Lindley, City Manager
Prepared By: Raffi Boloyan, Community Development Director Scott Greeley, Associate Planner
Action: Ordinance 23-006
10. PUBLIC HEARINGS
10.1 Master Fee Schedule Update - Consideration of updates to the Citywide Master Fee Schedule, specifically for Building, Fire and Technology fees, based on an updated cost of service (user fee) study prepared by Matrix Consulting Group.
Recommendation:
Adopt Resolution Approving Updates to the Master Fee Schedule for Building and Fire Departments and Technology Fee and Corresponding Annual Updates Based on the Consumer Price Index (CPI).
Item Initiated By: Raffi Boloyan, Community Development Director Item Authorized By: Jim Lindley, City Manager
November 7, 2023 9
Prepared By: Larry Paisley, Chief Building Official
John Malone, Assistant Fire Chief/Fire Marshall
Presented By: Larry Paisley, Chief Building Official
Larry Paisley, Chief Building Official, provided a presentation on the item and answered questions from the Council.
Pathe lem and answered question rom Die or covided a presentation Mayor Bird opened public comment on the item. There was no public comment.
A motion was made by Vice Mayor Hendershot, seconded by Councilmember Johnson, to approve the item as presented.
Roll call was taken as follows:
AYES: Bogue, Ernest, Johnson, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: None
Action: Resolution 23-214
11. UNFINISHED BUSINESS
None.
12. NEW BUSINESS
12.1 Review of the 2022 Annual Military Equipment Report and renewal of the Military Equipment Policy (710) and City Ordinance (22-005) regarding the Police Department Acquisition and use of military equipment as required by Assembly Bill 481.
Item Initiated By: Robert Thompson, Chief of Police
Authorized By: Jim Lindley, City Manager
Prepared By: Lex Egbert, Sergeant
Presented By: Lex Egbert, Sergeant
Robert Thompson, Chief of Police, provided information on the item.
Lex Egbert, Sergeant, provided a presentation on the item.
Mayor Bird opened public comment on the item. There was no public comment.
A motion was made by Vice Mayor Hendershot, seconded by Councilmember Ernest, to approve the item as presented.
Roll call was taken as follows:
November 7, 2023 10
AYES: Bogue, Ernest, Johnson, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: None
Action: Resolution 23-215
12.2 Receive an update of the first quarter Fiscal Year (FY) 2023-24 budget projections and financial results and approve the recommended budget adjustments.
Item Initiated By: Kate Zawadzki, Finance Director
Authorized By: Jim Lindley, City Manager
Prepared By: Kate Zawadzki, Finance Director
Presented By: Kate Zawadzki, Finance Director
Kate Zawadzki, Finance Director, provided a presentation on the item and answered questions from the Council.
Mayor Bird opened public comment on the item. There was no public comment.
A motion was made by Councilmember Ernest, seconded by Vice Mayor Hendershot, to approve the item as presented.
Roll call was taken as follows:
AYES: Bogue, Ernest, Johnson, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: None
Action: Resolution 23-216
12.3 Matters pertaining to Pardi Shade Structure:
1. Provide staff direction on proposed Pardi Shade Structure Project design options by minute action, and
2. Adopt a resolution approving a Pardi Plaza Shade Structure Project budget amendment for an amount not to exceed $300,000
tem Initiated By: Louren Kotow, Public Works Director
Authorized By: Jim Lindley, City Manager
Prepared By: Louren Kotow, Public Works Director
Presented By: Louren Kotow, Public Works Director
Louren Kotow, Public Works Director, provided a presentation on the item and answered questions from the Council.
Douglas L. White, City Attorney, provided information on the item.
Jim Lindley, City Manager, provided information on the item.
Mayor Bird opened public comment on the item.
November 7, 2023
Public comment by Mike Hamilton was received.
Mayor Bird closed public comment on the item.
A motion was made by Councilmember Bogue to look into the tree option, before spending additional funds on pursuing the shade structure.
Motion failed for lack of a second.
A motion was made by Councilmember Johnson to move forward with option number four, and look into the possibility of adding trees to the outer sides.
Louren Kotow, Public Works Director, provided clarification on option number four.
An amended motion was made by Councilmember Johnson, seconded by Councilmember Ernest, to move forward with option number four.
Roll call was taken as follows:
AYES: Ernest, Johnson, Bird
NOES: Bogue, Hendershot
ABSTAIN: None
ABSENT: None
Action: Resolution 23-217
12.4 Adopt a Resolution Approving a Special Event Permit Application.
Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
Prepared By: Madeline Graf, Public Information Officer
Presented By: Madeline Graf, Public Information Officer Madeline Graf, Public Information Officer, provided a presentation on the item and answered questions from the Council.
Robert Thompson, Chief of Police, provided information on the item and answered questions from the Council.
Kate Zawadzki, Finance Director, provided information on the item.
Mayor Bird opened public comment on the item.
Public comment by Mike Hamilton and Meagan Nieto was received.
Mayor Bird closed public comment on the item.
Douglas L. White, City Attorney, provided information on the item.
Jim Lindley, City Manager, provided information on the item.
November 7, 2023 12
A motion was made by Councilmember Ernest to approve the item as presented
Madeline Graf, Public Information Officer, asked for clarification on the motion.
Councilmember Bogue withdrew his motion.
Douglas L. White, City Attorney, provided clarification on the item.
Councilmember Ernest withdrew his motion.
A motion was made by Vice Mayor Hendershot, seconded by Councilmember Ernest, to approve the item with the understanding that revisions will be made in the near future.
Roll call was taken as follows:
AYES: Bogue, Ernest, Hendershot, Bird
NOES: Johnson
ABSTAIN: None
ABSENT: None
Action: Resolution 23-218
13. PUBLIC COMMENT (NON-AGENDA ITEMS)
City Treasurer James Ward provided a financial quarterly update.
14. ITEMS FROM THE CITY COUNCIL
Councilmember Bogue commented on the Dixon Fire Station.
Councilmember Johnson provided the date for the next Investment Committee meeting and asked for the City Treasurer Update to be added to the agenda following the meeting.
Jim Lindley, City Manager, apologized for the item not being on the current agenda.
Councilmember Ernest congratulated the two students who attended the entire meeting.
Mayor Bird congratulated Chief John Malone on his retirement, and both Police Officers for their recognition.
15. ITEMS FROM THE CITY ATTORNEY
16. ITEMS FROM THE CITY MANAGER
November 7, 2023 13
INFORMATIONAL ITEMS - Upcoming Meetings (30-day Calendar) CANCELED 11/08/2023 5:30 p.m. Vacaville Dixon Greenbelt Authority 11/14/2023 7:00 p.m. Planning Commission
CANCELED 11/21/2023 7:00 p.m. City Council
CANCELED 11/28/2023 7:00 p.m. Parks & Recreation Commission CANCELED 11/30/2023 7:00 p.m. Water Rate Advisory Ad Hoc Committee 12/05/2023 7:00 p.m. City Council
18. ADJOURNMENT
The Regular Meeting of the Dixon City Council adjourned at 10:20 p.m.
Kristin M. Janiset Steven C. Bird
Elected City Clerk of the City of Dixon Mayor of the City of Dixon November 7, 2023 14