Mayor Steven C. Bird 600 East A Street
Vice Mayor Don Hendershot Dixon, CA 95620-3697
Council Member Thom Bogue (707) 678-7000
Council Member Jim Ernest Fax: (707) 678-1489
Council Member Kevin Johnson Website: www.cityofdixon.us Elected City Clerk Kristin M. Janisch E-mail: [email protected] City Treasurer James P. Ward Jr.
**** LIFOR
Jim Lindley, City Manager
Douglas White, City Attorney
REGULAR MEETING OF THE DIXON CITY COUNCIL
APPROVED MINUTES
Date Time Location
Meeting of December 5, 2023 7:00 pm Council Chambers
600 East A Street
Dixon, California
THIS MEETING WILL BE PHYSICALLY OPEN TO THE PUBLIC. ALL MEMBERS OF THE
PUBLIC MAY ALSO PARTICIPATE IN THE MEETING VIA VIDEO CONFERENCING AT https://us02web.zoom.uslj/9886211137?pwd=R2dxZ3RkbU9SQXdIUVIIRkc0Q/QwZz09 AND VIA TELECONFERENCE BY CALLING (669) 900-9128, MEETING ID: 988 621 1737, PASSCODE: 604754 AND WILL BE GIVEN THE OPPORTUNITY TO PROVIDE PUBLIC COMMENT. TO SPEAK DURING PUBLIC COMMENT VIA VIDEO CONFERENCING CLICK ON "RAISE HAND", VIA TELECONFERENCE PRESS *9.
0. CLOSED SESSION AT 6:00 P.M.
0.0 ROLL CALL
Present: Councilmembers Thom Bogue, Jim Ernest, Kevin Johnson Vice Mayor Don Hendershot, Mayor Steve Bird
Absent: None.
0.1 PUBLIC COMMENT (CLOSED SESSION AGENDA ITEMS ONLY)
Mayor Bird opened public comment on closed session items. There was no public comment.
0.2 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Gov. Code, § 54956.9(d)(2):
Two (2) potential matters
0.3 PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Gov. Code, § 54957(b)(1)
Title: City Manager
The City Council adjourned into Closed Session at 6:00 p.m.
The City Council reconvened from Closed Session at 7:10 p.m.
Mayor Bird stated direction was provided to staff, with nothing to report.
December 5, 2023 1
CALL TO ORDER
The Regular Meeting of the Dixon City Council was called to order at 7:10 p.m. by Mayor Bird.
phe pled or Allegiance was led by Vice Mayor Hendershot.
ROLL CALL
Present: Councilmembers Thom Bogue, Jim Ernest, Kevin Johnson Vice Mayor Hendershot, Mayor Steve Bird
Absent: None.
Staff Present: Jim Lindley, City Manager
Douglas L. White, City Attorney
Lupe Ruiz, Administrative City Clerk
4. CONFLICT OF INTEREST
None.
APPROVAL OF AGENDA
A motion was made by Councilmember Ernest, seconded by Vice Mayor Hendershot, to approve the item as presented.
Roll call was taken as follows:
AYES: Bogue, Ernest, Johnson, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: None
PRESENTATIONS/PROCLAMATIONS/RECOGNITION
None.
7. PUBLIC COMMENT (NON-AGENDA ITEMS)
Debra Dingman provided an invitation to the fundraiser for the John Knight Middle School (JKMS) Band Program on December 7, 2023.
ITEMS FROM THE CITY COUNCIL
Vice Mayor Hendershot mentioned the Tree Lighting Festival on December 7, 2023 and Sacramento Valley National Cemetery wreath placement on December 16, 2023; attended meetings for Community Action Partnership (CAP) Solano JPA, Continuum of Care, and historical plaques and provided an update on plaque installation and the informational book.
Councilmember Johnson attended the Solano Economic Development Corporation (ED) meeting and provided information on the upcoming California Forever Town Hall Meeting.
December 5, 2023 2
Jim Lindley, City Manager, stated the town hall meeting would be held on Monday, December 18, 2023 at the Dixon Olde Vets Hall at 5:00 p.m., and that tickets are available online.
Councilmember Ernest provided an update on the Vacaville Dixon Greenbelt Authority (VDGA) signs, and mentioned that a discussion would be held at a future meeting regarding the Joint Powers Authority (JPA).
Mayor Bird attended and provided feedback from the Red Kettle Kick-Off event at Jelly Belly on November 8, 2023, Solano Transportation Authority (STA) Awards, Veterans Day ceremony at the Sacramento Veteran Hospital, and the Breakfast with Santa at the Dixon High School on December 2, 2023.
9. CONSENT CALENDAR
Councilmember Johnson asked for Item 9.6 to be pulled and heard separately.
Mayor Bird opened public comment on Consent Calendar items. There was no public comment.
A motion was made by Councilmember Bogue, seconded by Councilmember Johnson, to approve the Consent Calendar with the exception of Item 9.6.
Roll call was taken as follows:
AYES: Bogue, Ernest, Johnson, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: None
9.1 Approve the Minutes from the November 7, 2023 Regular Meeting of the Dixon City Council.
Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
Prepared By: Lupe Ruiz, Administrative City Clerk
Action: Minutes approved.
9.2 Adopt a Resolution approving the Enumeration of Claims.
Item Initiated By: Kate Zawadzki, Finance Director
Authorized By: Jim Lindley, City Manager
Prepared By: Kate Zawadzki, Finance Director
Action: Resolution 23-219
9.3 Minute action approving the City Council Meeting Schedule for 2024.
Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
Prepared By: Lupe Ruiz, Administrative City Clerk
Action: Minute action approving the City Council Meeting Schedule for 2024.
December 5, 2023 3
9.4 Adopt a Resolution approving the City of Dixon Local Appointments List for 2024.
Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
Prepared By: Lupe Ruiz, Administrative City Clerk
Action: Resolution 23-220
9.5 Adopt a resolution authorizing City Staff to execute Amendment No. 15 of the City's Professional Services Agreement ("PSA") No. 20-051 with Civil Pacific Construction, Inc. ("Civil Pacific") for storm drain facility replacement and repair for an amount not to exceed $39,374.67.
Item Initiated By: Andrew MacDonald, P.E., Interim City Engineer Authorized By: Jim Lindley, City Manager
Prepared By: Leland Markusen, Junior Engineer
Action: Resolution 23-221
ITEM PULLED AND HEARD SEPARATELY
9.6 Adopt a resolution authorizing the City Manager to execute a lease- purchase agreement for a Vac-Con Combination Sewer and Storm Drain Cleaner truck for an amount not to exceed $714,082 from Municipal Maintenance Equipment and approve a budget amendment of $2,817.
Item Initiated By: Andrew MacDonald, P.E., Interim City Engineer Authorized By: Jim Lindley, City Manager
Prepared By: Brandon Rodriguez, P.E., Senior Civil Engineer Councilmember Johnson spoke on the item.
Brandon Rodriguez, P.E., Senior Civil Engineer, provided information on the item and answered questions from the Council.
Mayor Bird opened public comment on the item.
Public comment by Mike Ceremello and Mike Hamilton was received.
Mayor Bird closed public comment on the item.
A motion was made by Councilmember Johnson, seconded by Vice Mayor Hendershot, to approve the item as presented.
Roll call was taken as follows:
AYES: Bogue, Ernest, Johnson, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: None
Action: Resolution 23-226
December 5, 2023 4
9.7 Adopt a resolution authorizing the transfer and utilization of existing approved Valley Glen CFD 2003-1 funds to reimburse the Dixon Regional Watershed Joint Powers Authority ("DRWJPA") for the City of Dixon's share of one-time increased Lateral One maintenance costs for an amount not to exceed $22,610.
Item Initiated By: Andrew MacDonald, P.E., Interim City Engineer Authorized By: Jim Lindley, City Manager
Prepared By: Leland Markusen, Junior Engineer
Action: Resolution 23-222
9.8 Adopt a resolution authorizing City staff to execute a no-cost contract extension with TY Lin International for continued design and project support for the Parkway Boulevard Grade Separation project.
Item Initiated By: Andrew MacDonald, P.E., Interim City Engineer Authorized By: Jim Lindley, City Manager
Prepared By: Jordan Santos, Junior Engineer
Action: Resolution 23-223
9.9 Receive and file the Annual Report on Development Impact Fees (also known as AB 1600 or Capital Facilities Fees) for the Fiscal Year 2022-23 as required by Government Code Section 66006(b).
Item Initiated By: Andrew MacDonald, P.E., Interim City Engineer Authorized By: Jim Lindley, City Manager
Prepared By: Brandon Rodriguez, P.E., Senior Civil Engineer Action: Annual report received and filed.
9.10 Adopt a resolution authorizing City Staff to execute Amendment No. 16 of the City's Professional Services Agreement ("PSA") No. 20-051 with Civil Pacific Construction, Inc. ("Civil Pacific") for domestic water line repair at the Municipal Service Center ("MS") for an amount not to exceed $22,347.88.
Item Initiated By: Louren Kotow, Public Works Director
Authorized By: Jim Lindley, City Manager
Prepared By: Louren Kotow, Public Works Director
Action: Resolution 23-224
9.11 Adopt a Resolution authorizing City staff to procure steel panels from Martin's Metal Fabrication, to fortify the Jim B. Stevens Arena, for an amount of $32,439.06.
Item Initiated By: Louren Kotow, Public Works Director
Authorized By: Jim Lindley, City Manager
Prepared By: Louren Kotow, Public Works Director
Action: Resolution 23-225
December 5, 2023 5
10. PUBLIC HEARINGS
10.1 Adopt a resolution:
1. Adopting an Initial Study Mitigated Negative Declaration for the Wastewater Treatment Facility Expansion Project; and
2. Approving the Mitigation, Monitoring, and Reporting Program; and
3. Authorizing the City Clerk to file a Notice of Determination with the Solano County Clerk.
Item Initiated By: Andrew MacDonald, P.E., Interim City Engineer Authorized By: Jim Lindley, City Manager
Prepared By: Brandon Rodriguez, P.E., Senior Civil Engineer Presented By: Brandon Rodriguez, P.E., Senior Civil Engineer Brandon Rodriguez, P.E., Senior Civil Engineer, provided a presentation on the item and answered questions from the Council.
Raffi Boloyan, Community Development Director, provided information on the item.
Mayor Bird opened public comment on the item.
Public comment by Mike Ceremello and City Treasurer James Ward was received.
Mayor Bird closed public comment on the item.
Douglas L. White, City Attorney, provided clarification on the motion.
A motion was made by Vice Mayor Hendershot, seconded by Councilmember Ernest, to approve the item as presented.
Roll call was taken as follows:
AYES: Bogue, Ernest, Johnson, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: None
Vice Mayor Hendershot clarified that the motion was for the approval of all three items.
Action: Resolution 23-227
11. UNFINISHED BUSINESS
None.
12. NEW BUSINESS
12.1 Receive a Parks and Recreation Master Plan Update and Introduction to the City's Park Impact Fee Nexus Study, which includes updated park impact fees charged on new Development.
Item Initiated By: Louren Kotow, Public Works Director
Authorized By: Jim Lindley, City Manager
December 5, 2023 6
Prepared By: Louren Kotow, Public Works Director
Presented By: Louren Kotow, Public Works Director
Louren Kotow, Public Works Director, provided information on the item.
John Courtney, LPA, provided a presentation on the item and answered questions from the Council.
Blair Aas, SCI Consulting Group, provided a presentation on the item and answered questions from the Council.
Mayor Bird opened public comment on the item.
Public comment by Mike Hamilton and Mike Ceremello was received.
Mayor Bird closed public comment on the item.
Action: Informational item.
12.2 Adopt a resolution authorizing the City Manager to sign the Joint Exercise of Powers Agreement for the Provision and Management of Emergency Ambulance Services (JEPA).
Item Initiated By: Todd McNeal, Fire Chief
Authorized By: Jim Lindley, City Manager
Prepared By: Andi Horigan, Fire Administrative Manager
Presented By: Todd McNeal, Fire Chief
Todd McNeal, Fire Chief, presented the item and answered questions from the Council.
Jim Lindley, City Manager, provided information on the item.
Mayor Bird opened public comment on the item. There was no public comment.
A motion was made by Vice Mayor Hendershot, seconded by Councilmember Bogue, to approve the item as presented.
Roll call was taken as follows:
AYES: Bogue, Ernest, Johnson, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: None
Action: Resolution 23-228
12.3 Receive an informational report on the City's previous efforts for a local one cent (1ф) sales tax for general city revenue purposes and discuss future options.
Item Initiated By: Councilmember Kevin Johnson
December 5, 2023 7
Authorized By: Jim Lindley, City Manager
Prepared By: Douglas L. White, City Attorney
Presented By: Douglas L. White, City Attorney
Douglas L. White, City Attorney, presented the item and answered questions from the Council.
Councilmember Johnson spoke on the item.
Mayor Bird opened public comment on the item.
Public comment by Mike Hamilton and City Treasurer James Ward was received.
Mayor Bird closed public comment on the item.
Action: Direction provided to staff.
13. PUBLIC COMMENT (NON-AGENDA ITEMS)
Mayor Bird opened public comment on non-agenda items. There was no public comment.
14. ITEMS FROM THE CITY COUNCIL
Councilmember Johnson thanked the Council for indulging him.
Councilmember Bogue requested a future agenda item to review the agreement with the Dixon Unified School District.
Jim Lindley, City Manager, stated that a joint use agreement was recently approved and signed.
Councilmember Bogue requested a copy of the joint use agreement.
Mayor Bird reminded everyone that the Tree Lighting Festival is on Thursday, December 7, 2023 from 4:00-8:00 p.m.
15. ITEMS FROM THE CITY ATTORNEY
16. ITEMS FROM THE CITY MANAGER
17. INFORMATIONAL ITEMS - Upcoming Meetings (30-day Calendar) 12/12/2023 7:00 p.m. Planning Commission
CANCELED 12/13/2023 5:30 p.m. Vacaville Dixon Greenbelt Authority 12/19/2023 7:00 p.m. City Council
CANCELED 12/20/2023 7:00 p.m. Transportation Advisory Commission CANCELED 12/26/2023 7:00 p.m Parks & Recreation Commission December 5, 2023 8
18. ADJOURNMENT
The Regular Meeting of the Dixon City Council adjourned at 9:20 p.m.
Pristen Me anuch
Kristin M. Janisch Steven C. Bird
Elected City Clerk of the City of Dixon Mayor of the City of Dixon December 5, 2023