Mayor Steven C. Bird 600 East A Street
Vice Mayor Kevin Johnson IXON Dixon, CA 95620-3697
Council Member Thom Bogue (707) 678-7000
Council Member Jim Ernest Fax: (707) 678-1489
Council Member Don Hendershot Website: www.cityofdixon.us Elected City Clerk Kristin M. Janisch E-mail: [email protected] City Treasurer James P. Ward Jr.
ALFORNI
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Jim Lindley, City Manager
Douglas White, City Attorney
REGULAR MEETING OF THE DIXON CITY COUNCIL
UNAPPROVED MINUTES
Date Time Location
Meeting of February 6, 2024 7:00 pm Council Chambers
600 East A Street
Dixon, California
THIS MEETING WILL BE PHYSICALLY OPEN TO THE PUBLIC. ALL MEMBERS OF
THE PUBLIC MAY ALSO PARTICIPATE IN THE MEETING VIA VIDEO CONFERENCING AT
https://us02web.zoom.us/i/9886211137?pwd=R2dxZ3RkbU9SQXd/UVIIRkc0Q/QwZz09 &omn=83036492638 AND VIA TELECONFERENCE BY CALLING (669) 900-9128, MEETING ID: 988 621 1137, PASSCODE: 604754 AND WILL BE GIVEN THE OPPORTUNITY TO PROVIDE PUBLIC COMMENT. TO SPEAK DURING PUBLIC COMMENT VIA VIDEO CONFERENCING CLICK ON "RAISE HAND", VIA TELECONFERENCE PRESS *9.
0. CLOSED SESSION AT 6:30 P.M.
0.0 ROLL CALL
Present: Councilmembers Thom Bogue, Jim Ernest, Don Hendershot Vice Mayor Kevin Johnson, Mayor Steve Bird
Absent: None.
0.1 PUBLIC COMMENT (CLOSED SESSION AGENDA ITEMS ONLY)
Mayor Bird opened public comment on Closed Session items. There was no public comment.
0.2 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Gov. Code, § 54956.9(d)(2) Two (2) cases
The City Council adjourned into Closed Session at 6:30 p.m.
The City Council reconvened from Closed Session at 7:07 p.m.
Mayor Bird stated no reportable action was taken.
Douglas L. White, City Attorney, stated that the second case for Item 0.2 would be continued to the end of the meeting.
February 6, 2024 1
CALL TO ORDER
The Regular Meeting of the Dixon City Council was called to order at 7:07 p.m. by Mayor Bird.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Vice Mayor Johnson.
ROLL CALL
Present: Councilmembers Thom Bogue, Jim Ernest, Don Hendershot Vice Mayor Kevin Johnson, Mayor Steve Bird
Absent: None.
Staff Present: Jim Lindley, City Manager
Douglas L. White, City Attorney
Lupe Ruiz, Administrative City Clerk
4. CONFLICT OF INTEREST
None.
APPROVAL OF AGENDA
A motion was made by Vice Mayor Johnson, seconded by Councilmember Hendershot, to approve the agenda as presented, with the continuation of the second closed session item at the end of the meeting.
Roll call was taken as follows:
AYES: Bogue, Ernest, Hendershot, Johnson, Bird
NOES: None
ABSTAIN: None
ABSENT: None
PRESENTATIONS/PROCLAMATIONS/RECOGNITION
None.
7. PUBLIC COMMENT (NON-AGENDA ITEMS)
City Treasurer James Ward mentioned the loss of military personnel Spc. Breonna Alexondria Moffett, Spc. Kennedy Ladon Sanders, and Sergeant William Jermone Rivers.
ITEMS FROM THE CITY COUNCIL
Councilmember Hendershot thanked all the Public Works employees and first responders for their work during the weather issues; attended and provided feedback from the following events: Community Action Partnership (CAP) Solano JPA meeting, Senior Homestead Clubhouse ribbon cutting at The Farmstead Senior Living Facility, Farm Bureau dinner, Downtown Dixon Business Association (DDBA) meeting with Forever California, State of the City event, and the Solano County Point in Time (PIT Count) on the unhoused.
February 6, 2024 2
Councilmember Bogue commented on the homeless and asked for the issue to be added to a future agenda for discussion.
Councilmember Hendershot informed Councilmember Bogue that he and Mayor Bird are the representatives on CAP Solano and provided information on the issue.
Vice Mayor Johnson commented on the State of the City event.
Councilmember Ernest hopes to soon schedule a 2x2 meeting with Dixon Unified School District, and provided information on the Varsity soccer team game.
Mayor Bird attended and provided feedback from the following events: League of California Cities Public Safety Policy Committee meeting on January 19, 2024, meeting with the CEO of Dixon's North Bay Satellite Clinic on January 24, 2024, The Farmstead Grand Opening on January 25, 2024, CAP Solano Meeting on January 25, 2024, Farm Bureau Annual Meeting and Dinner on January 27, 2024, State of the City event on February 2, 2024, and the National Association for the Advancement of Colored People (NAAACP) gala on February 3, 2024; stated that the meeting would be dedicated in memory of John Dawson.
9. CONSENT CALENDAR
Mayor Bird opened public comment on Consent Calendar items. There was no public comment.
A motion was made by Councilmember Ernest, seconded by Vice Mayor Johnson, to approve the Consent Calendar as presented.
Roll call was taken as follows:
AYES: Bogue, Ernest, Hendershot, Johnson, Bird
NOES: None
ABSTAIN: None
ABSENT: None
9.1 Approve the Minutes from the January 16, 2024 Regular Meeting of the Dixon City Council.
Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
Prepared By: Lupe Ruiz, Administrative City Clerk
Action: Minutes approved.
9.2 Adopt a Resolution approving the Enumeration of Claims.
Item Initiated By: Kate Zawadzki, Finance Director
Authorized By: Jim Lindley, City Manager
Prepared By: Kate Zawadzki, Finance Director
Action: Resolution 24-013
February 6, 2024 3
9.3 Adopt a Resolution authorizing the City Manager to execute Amendment #1 to the Professional Services Agreement (PSA) with Land Logistics, Inc for continuation of contract planner services associated with the Dixon 257/The Campus project to: 1) Increase the time and materials budget by $50,000 (for a new a not-to-exceed amount of $100,800), extend the term until December 31, 2025 and update billing rates; and 2) approving a corresponding budget amendment with no net fiscal impact.
Item Initiated By: Raffi Boloyan, Community Development Director Authorized By: Jim Lindley, City Manager
Prepared By: Raffi Boloyan, Community Development Director Action: Resolution 24-014
9.4 Adopt a Resolution authorizing: 1) The City Manager to execute Amendment #1 to the Professional Services Agreement (PSA) with Land Logistics, Inc for continuation of contract planner services associated with the Dixon Innovation Center project to 1) increase the time and materials budget by $20,000 (for a new a not-to-exceed amount of $62,000), extend the term until December 31, 2025 and update billing rates; and 2) approving a corresponding budget amendment with no net fiscal impact.
Item Initiated By: Raffi Boloyan, Community Development Director Authorized By: Jim Lindley, City Manager
Prepared By: Raffi Boloyan, Community Development Director Action: Resolution 24-015
9.5 Adopt a Resolution authorizing the City Manager to execute Amendment #2 to the Professional Services Agreement (PSA) with Bureau Veritas North America, Inc. to 1) Increase the not-to-exceed budget by $45,985 to provide continued on-call Building Department staffing services (for a maximum not-to-exceed budget of $473,985); 2) Extend the term of the Agreement to June 30, 2024; and 3) Update billing rates.
Item Initiated By: Raffi Boloyan, Community Development Director Authorized By: Jim Lindley, City Manager
Prepared By: Raffi Boloyan, Community Development Director Action: Resolution 24-016
9.6 Adopt a Resolution authorizing the City Manager to execute Amendment No. 2 with Cartwright Nor Cal Civil Engineering & Project Management "CNC") for staff augmentation services as Consulting City Engineer for ar additional twelve (12) weeks through May 8, 2024 and approve a budget amendment for an amount not to exceed $61,200.
Item Initiated By: Jim Lindley, City Manager
Action: Resolution 24-017
February 6, 2024 4
9.7 Adopt a Resolution authorizing:
1. The City Manager to execute a Change Order to the Construction Contract with Hardiman Construction, Inc. to complete additional work related to the 27-inch Sewer Rehabilitation Phase 1 Project.
2. A corresponding budget amendment with no net fiscal impact.
Item Initiated By: Andrew MacDonald, P.E., Interim City Engineer Authorized By: Jim Lindley, City Manager
Prepared By: Leland Markusen, Junior Engineer
Action: Resolution 24-018
9.8 Adopt a resolution authorizing City staff to execute Amendment No. 4 for a no-cost contract extension for Cartwright Nor Cal, Inc. (CNC) for project management services for the Police Station 2nd Story Expansion and Fire Station 82 projects through July 31, 2025, and the authorization to extend this PSA in the future.
Item Initiated By: Brandon Rodriguez, P.E., Senior Civil Engineer Authorized By: Jim Lindley, City Manager
Prepared By: Jordan Santos, Junior Engineer
Action: Resolution 24-019
9.9 Adopt a resolution authorizing City Staff to execute Amendment No. 3 for a no-cost contract extension for Lionakis for design services related to the Police Station 2nd Story Expansion project through July 31, 2025, and the authorization to extend this PSA in the future.
Item Initiated By: Brandon Rodriguez, P.E., Senior Civil Engineer Authorized By: Jim Lindley, City Manager
Prepared By: Jordan Santos, Junior Engineer
Action: Resolution 24-020
9.10 Adopt a resolution authorizing city staff to execute a no-cost contract extension with DKS Associates (DKS) for continued work to complete the Vaughn Road Realignment Study.
Item Initiated By: Andrew MacDonald, P.E., Interim City Engineer Authorized By: Jim Lindley, City Manager
Prepared By: Brandon Rodriguez, P.E., Senior Civil Engineer Action: Resolution 24-021
9.11 Adopt a Resolution authorizing:
1. City Staff to execute Amendment No. 2 to the City's Professional Services Agreement ("PSA") No. 23-024 with Barley Pump LLC ("PumpMan") for an amount not to exceed $25,179.89 for repairs to the Valley Glen pump station low flow pump no. 1.
2. A corresponding budget amendment with no net fiscal impact.
Item Initiated By: Andrew MacDonald, P.E., Interim City Engineer Authorized By: Jim Lindley, City Manager
Prepared By: Leland Markusen, Junior Engineer
February 6, 2024 5
Action: Resolution 24-022
9.12 Adopt a resolution authorizing City staff to execute Amendment No. 11 with Stantec Consulting Services ("Stantec") to provide engineering support for the proposed Dixon Innovation Center development project for a time and materials cost not to exceed $17,000; and a corresponding budget amendment with no net fiscal impact.
Item Initiated By: Andrew MacDonald, P.E., Interim City Engineer Authorized By: Jim Lindley, City Manager
Prepared By: Brandon Rodriguez, P.E., Senior Civil Engineer Action: Resolution 24-023
9.13 Adopt a resolution:
1. Authorizing the City Manager to execute a lease-purchase agreement through the Sourcewell Cooperative purchasing agreement process for a Vac-Con Combination Sewer and Storm Drain Cleaner truck for an amount not to exceed $717,685 from Vac-Con Inc.; and
2. Approving a budget amendment of $720; and
3. Repeal and replace Resolution 23-266 from December 5, 2023.
Item Initiated By: Andrew MacDonald, P.E., Interim City Engineer Authorized By: Jim Lindley, City Manager
Prepared By: Brandon Rodriguez, P.E., Senior Civil Engineer Action: Resolution 24-024
9.14 Adopt a resolution approving the implementation of a Master Sergeant Program, funded through the COPS Grant, to enhance leadership development within the Dixon Police Department.
tem Initiated By: Robert Thompson, Chief of Police
Authorized By: Jim Lindley, City Manager
Prepared By: Robert Thompson, Chief of Police
Action: Resolution 24-025
10. PUBLIC HEARINGS
None.
11. UNFINISHED BUSINESS
None.
12. NEW BUSINESS
12.1 City Treasurer's Quarterly Update (Verbal).
Item Initiated By: City Council
Authorized By: Jim Lindley, City Manager
Presented By: City Treasurer James Ward
City Treasurer James Ward provided a quarterly update report.
Mayor Bird opened public comment on the item. There was no public comment.
February 6, 2024 6
Action: Informational item.
12.2 Adopt a resolution supporting the Concerts in the Plaza event series, approve the request from the Dixon District Chamber of Commerce to host eleven concerts from May 2024 - October 2024 in Pardi Plaza, establish specific use conditions for the event, authorize the use of City staff on over-time at City expense, and authorize the use of the City of Dixon logo to be used on any published materials for the event.
Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
Prepared By: Madeline Graf, Public Information Officer
Presented By: Madeline Graf, Public Information Officer Madeline Graf, Public Information Officer, provided a presentation on the item.
Jim Lindley, City Manager, answered questions from the Council.
Mayor Bird opened public comment on the item.
Public comment by Shauna Menina was received.
Mayor Bird closed public comment on the item.
A motion was made by Councilmember Hendershot, seconded by Councilmember Bogue, to approve the item as presented.
Roll call was taken as follows:
AYES: Bogue, Ernest, Hendershot, Johnson, Bird
NOES: None
ABSTAIN: None
ABSENT: None
Action: Resolution 24-026
12.3 Adopt a resolution supporting the Dixon May Fair special event and approving the closing of certain streets for the annual Dixon May Fair Parade, establish specific use conditions for the event, authorize the use of City staff on over-time at City expense, and authorize the use of the City of Dixon logo to be used on event staff shirts and any published material for the event.
Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
Prepared By: Madeline Graf, Public Information Officer
Presented By: Madeline Graf, Public Information Officer Madeline Graf, Public Information Officer, provided a presentation on the item.
Mayor Bird opened public comment on the item.
February 6, 2024 7
Public comment by Shauna Menina was received.
Mayor Bird closed public comment on the item.
A motion was made by Mayor Bird, seconded by Vice Mayor Johnson, to approve the item as presented.
Roll call was taken as follows:
AYES: Bogue, Ernest, Hendershot, Johnson, Bird
NOES: None
ABSTAIN: None
ABSENT: None
Action: Resolution 24-027
13. PUBLIC COMMENI (NON-AGENDA ITEMS)
Mayor Bird opened public comment on non-agenda items. There was no public comment.
14. ITEMS FROM THE CITY COUNCIL
Mayor Bird dedicated the meeting in memory of John Dawson.
15. ITEMS FROM THE CITY ATTORNEY
Douglas L. White, City Attorney, provided information on an upcoming special joint City Council and Water Rate Advisory Ad Hoc Committee meeting on February 20, 2024.
16. ITEMS FROM THE CITY MANAGER
Jim Lindley, City Manager, reminded the Council that they would need to adjourn into Closed Session.
17. INFORMATIONAL ITEMS - Upcoming Meetings (30-day Calendar) 02/13/2024 7:00 p.m. Planning Commission
CANCELLED 02/14/2024 5:30 p.m. Vacaville Dixon Greenbelt Authority 02/20/2024 7:00 p.m. City Council
02/21/2024 7:00 p.m. Transportation Advisory Commission CANCELLED 02/22/2024 7:00 p.m. Water Rate Advisory Ad Hoc Committee 02/27/2024 7:00 p.m. Parks & Recreation Commission
03/05/2024 7:00 p.m. City Council
The City Council adjourned into Closed Session at 7:44 p.m.
The City Council reconvened from Closed Session at 8:26 p.m.
Mayor Bird stated that direction was provided to staff with no reportable action.
February 6, 2024 8
18. ADJOURNMENT
The Regular Meeting of the Dixon City Council adjourned at 8:28 p.m.
Kiten Manich, -
Kristin M. Janisch Steven C. Bird
Elected City Clerk of the City of Dixon Mayor of the City of Dixon February 6, 2024