Mayor Steven C. Bird
Vice Mayor Kevin Johnson
Council Member Thom Bogue
Council Member Jim Ernest
Council Member Don Hendershot
Elected City Clerk Kristin M. Janisch
City Treasurer James P. Ward Jr.
****
Jim Lindley, City Manager
Douglas White, City Attorney
600 East A Street
Dixon, CA 95620-3697
(707) 678-7000
Fax: (707) 678-1489
Website: www.cityofdixon.us
E-mail: [email protected]
REGULAR MEETING OF THE DIXON CITY COUNCIL
APPROVED MINUTES
Date
Meeting of May 7, 2024
Time
7:00pm
Location
Council Chambers
600 East A Street
Dixon California
THIS MEETING WILL BE PHYS/CALLY OPEN TO THE PUBLIC. ALL MEMBERS OF THE
PUBLIC MAY ALSO PARTICIPATE IN THE MEETING VIA VIDEO CONFERENCING AT https:l/us02web.zoom.usli/9886211137?pwd=R2dxZ3RkbU9SQXdlUVIIRkc0QIQwZz09 &omn=88510360411 AND VIA TELECONFERENCE BY CALLING (669) 900-9128, MEETING ID: 988 621 1137, PASSCODE: 604754 AND WILL BE GIVEN THE OPPORTUNITY TO PROVIDE PUBLIC COMMENT. TO SPEAK DURING PUBLIC COMMENT VIA VIDEO CONFERENCING CLICK ON "RAISE HAND", VIA TELECONFERENCE PRESS *9.
1. CALL TO ORDER
The Regular Meeting of the Dixon City Council was called to order at 7:27 p.m. by Mayor Bird.
2. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Vice Mayor Johnson.
3. ROLL CALL
Present: Councilmembers Thom Bogue, Jim Ernest, Don Hendershot Vice Mayor Kevin Johnson, Mayor Steve Bird
Absent: None.
Staff Present: Jim Lindley, City Manager
Christina Pritchard, Attorney, White Brenner LLP
Lupe Ruiz, Administrative City Clerk
4. CONFLICT OF INTEREST
None.
5. APPROVAL OF AGENDA
A motion was made by Councilmember Hendershot, seconded by Councilmember Bogue, to approve the agenda as presented.
Roll call was taken as follows:
May 7, 2024 1
6. 7.
AYES:
NOES:
Bogue, Ernest, Hendershot, Johnson, Bird
None
ABSENT: None
ABSTAIN: None
PRESENTATIONS/PROCLAMATIONS/RECOGNITION
6.1 Presentation of Retiree Award to Robert "Bobby" Beard.
Item Initiated By: Rachel Ancheta, Human Resources Director Authorized By: Jim Lindley, City Manager
Presented By: Mayor Bird
Mayor Bird presented the proclamation honoring Robert Beard for his 8-½ years of service to the City of Dixon.
Vicki Jacobs, Transit Supervisor, spoke on working with Robert Beard.
Mayor Bird opened public comment on the item.
Public comment by family members were received.
Mayor Bird closed public comment on the item.
Robert Beard said a few words.
6.2 Proclamation designating May 19-25, 2024 as National Public Works Week.
Item Initiated By: Louren Kotow, Public Works Director
Authorized By: Jim Lindley, City Manager
Presented By: Mayor Bird
Mayor Bird read the proclamation designating May 19-25 as National Public Works Week.
Louren Kotow, Public Works Director, commented on the proclamation.
Mayor Bird opened public comment on the item. There was no public comment.
PUBLIC COMMENT (NON-AGENDA ITEMS)
Anna Riley provided a petition requesting the installation of speed humps on Brians Way.
An unknown speaker commented on traffic concerns on Brians Way.
8. ITEMS FROM THE CITY COUNCIL
Councilmember Ernest provided information on the May Fair parade and the Dixon Rotary Club Pancake Breakfast, and commented on the traffic concerns on Brians Way.
Vice Mayor Johnson provided information on the Dixon Rotary Club Pancake Breakfast and Dixon May Fair, and asked for the traffic concerns on Brians way to be placed on a City Council agenda.
May 7, 2024 2
Councilmember Bogue was in agreement with Vice Mayor Johnson in regards to the traffic concerns on Brians Way.
Councilmember Hendershot provided information on the Dixon May Fair Parade, and commented on the chairs being placed on Highway 113 for the parade.
Mayor Bird attended and provided feedback from the League of California Cities City Leaders Summit on April 17-19, 2024, Quick Quack Grand Opening on April 22, 2024, Groundwater Sustainability Workshop on April 24, 2024, Community Action Partnership (CAP) of Solano JPA Meeting on April 25, 2024, meeting with Assemblywoman Lori Wilson on April 26, 2024, Capitol Corridor JPA meeting on May 1, 2024, and National Day of Prayer Breakfast at the Vacaville Christian School; spoke on the loss of Peter Timm; provided information on National Police Week and the upcoming ceremony at the Solano County Sheriff's Department; and dedicated the meeting to Police Officers who have lost their lives in the line of duty and in memory of Peter Timm.
9. CONSENT CALENDAR
Vice Mayor Johnson asked for Item 9.4 to be pulled and heard separately.
Mayor Bird opened public comment on Consent Calendar items. There was no public comment.
A motion was made by Councilmember Hendershot, seconded by Vice Mayor Johnson, to approve the Consent Calendar with the exception of Item 9.4.
Roll call was taken as follows:
AYES:
NOES:
Bogue, Ernest, Hendershot, Johnson, Bird
None
ABSTAIN: None
ABSENT: None
9.1 Approve the Minutes from the April 16, 2024 Regular Meeting of the Dixon City Council.
Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
Prepared By: Lupe Ruiz, Administrative City Clerk
Action: Minutes approved.
9.2 Adopt a Resolution approving the Enumeration of Claims.
Item Initiated By: Kate Zawadzki, Finance Director
Authorized By: Jim Lindley, City Manager
Prepared By: Kate Zawadzki, Finance Director
Action: Resolution 24-065
9.3 Adopt a resolution authorizing:
1. City Staff to execute Task Order 559 for Harris & Associates ("Harris") to provide construction management and inspection services for the May 7, 2024 3
Homestead Removal Action Workplan ("RAW") for a time and expense budget not to exceed $37,340; and
2. A corresponding budget amendment with no net fiscal impact.
Item Initiated By: Christopher Fong, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Leland Markusen, Junior Engineer
Action: Resolution 24-066
ITEM PULLED AND HEARD SEPARATELY
9.4 Adopt a resolution authorizing City Staff to execute:
May 7, 2024
1) A professional services agreement (PSA) with Roadrunner Drilling & Pump Co. INC for an amount of $20,750 for the continued rehabilitation of the Valley Glen well project; and
2) Amendment No. 2 to the professional services agreement (PSA) 20-030 with Commercial Pump and Mechanical Inc. (CPM) for a contract extension to December 31, 2024, and an amount of $82,936 for the replacement of the submersible well pump/motor and associated repairs; and
3) Allocate a 15% contingency of $15,553 for any additional expenses that may be incurred during a large-scale rehabilitation project, and/or to offset the price volatility of materials in our current market; and 4) A budget transfer of $119,239 from reserves to Fund No. 335 account 335-35022-560400-00000, project account 100288-35022-560400 (Valley Glen Instrumentation Upgrades - Construction) for $103,686 and to account 335-35022-560450-00000, project account 100288-35022- 560450 (Valley Glen Instrumentation Upgrades - Contingency) for $15,553 for the continued rehabilitation of the Valley Glen well.
Item Initiated By: Christopher Fong, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Brandon Rodriguez, P.E., Senior Civil Engineer Vice Mayor Johnson asked for further clarification on the item.
Josh Hudson, Water Operations Supervisor, provided additional information on the item and answered questions from the Council.
Jim Lindley, City Manager, provided information on the item.
Mayor Bird opened public comment on the item. There was no public comment.
A motion was made by Vice Mayor Johnson, seconded by Councilmember Ernest, to approve the item as presented.
Roll call was taken as follows:
AYES:
NOES:
ABSTAIN:
ABSENT:
Bogue, Ernest, Hendershot, Johnson, Bird
None
None
None
4 Action: Resolution 24-07 4
9.5 Adopt a resolution authorizing city staff to execute Amendment No. 03 extending the term of the City's Professional Services Agreement ("PSA") No. 23-029 with Luhdorff & Scalmanini Consulting Engineers ("LSCE") for continued work on the Southwest Dixon Specific Plan ("SWDSP") potable water well project.
Item Initiated By: Christopher Fong, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Leland Markusen, Junior Engineer
Action: Resolution 24-067
9.6 Adopt a resolution authorizing:
1. The amendment of resolution 23-069 from April 4, 2023, to correct budget allocation for Professional Services Agreement (PSA) 23-016.
2. A corresponding budget amendment.
Item Initiated By: Christopher Fong, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Brandon Rodriguez, P.E., Senior Civil Engineer Action: Resolution 24-068
9.7 Adopt a resolution authorizing City staff to execute Amendment 1 a no-cost contract extension for PSA 22-014 with Lionakis for continued work on the Fire Station 82 project.
Item Initiated By: Christopher Fong, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Brandon Rodriguez, P.E., Senior Civil Engineer Action: Resolution 24-069
9.8 Adopt a resolution authorizing:
1. City staff to execute Amendment No. 19 to the City's Consultant Services Agreement with T.Y. Lin International ("TY Lin") for assistance in updating the application and Benefit-Cost Analysis ("BCA") for the 2024 Consolidated Rail Infrastructure and Safety Improvements ("CRISI") grant opportunity for the Parkway Boulevard Overcrossing Project No. 461-601 ("the Project") for an amount not to exceed $54,784.93; and
2. A corresponding budget amendment.
Item Initiated By: Christopher Fong, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Jordan Santos, Junior Engineer
Action: Resolution 24-070
9.9 Adopt a resolution authorizing:
1. The City Manager to execute a professional services agreement (PSA) with Cartwright Nor Cal Civil Engineering & Project Management (CNC) May7,2024 5
for staff augmentation engineering services for seventeen weeks through September 4, 2024, for an amount not to exceed $19,975; and
2. A corresponding budget amendment with no net fiscal impact Item Initiated By: Christopher Fong, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Brandon Rodriguez, P.E., Senior Civil Engineer Action: Resolution 24-071
9.1 O Waive second reading, read by title only, and adopt an ordinance of the Dixon City Council levying the special tax.
Item Initiated By: Kate Zawadzki, Finance Director
Authorized By: Jim Lindley, City Manager
Prepared By: Kate Zawadzki, Finance Director
Action: Ordinance 24-001
9.11 Adopt a resolution authorizing the City Manager to execute retroactive Task Order No. 18 with Civil Pacific Construction, Inc. ("Civil Pacific") for domestic water street service connection at the Municipal Service Center ("MSC") for an amount of $34,644.76.
Item Initiated By: Lauren Kotow, Public Works Director
Authorized By: Jim Lindley, City Manager
Prepared By: Louren Kotow, Public Works Director
Action: Resolution 24-072
9.12 Adopt a resolution authorizing:
1 . The purchase of a new postage meter per the United States Postal Service (USPS) mandate.
2. A corresponding budget amendment.
Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
Prepared By: Lupe Ruiz, Administrative City Clerk
Action: Resolution 24-073
10. PUBLIC HEARINGS
None.
11. UNFINISHED BUSINESS
11.1 Waive Second Reading, read by title only, and adopt an Ordinance of the City of Dixon:
May 7, 2024
1. Repealing and re-enacting Title 18 (Zoning) of the Dixon Municipal Code,
2. Repealing and re-enacting City of Dixon Zoning Map, and
3. Amending various sections of the Dixon Municipal Code (Sections
6.12.040.b.2, 6.12.040.e, 7.03.010, 7.04.050, 9.05.010, 11.14.070,
11.15.040, 12.06.050, 13.05.030, 14.02.275, and 17.01 .040) (Comprehensive Zoning Ordinance and Map Update).
Item Initiated By: Ratti Boloyan, Community Development Director 6 Authorized By: Jim Lindley, City Manager
Prepared By: Raffi Boloyan, Community Development Director Presented By: Raffi Boloyan, Community Development Director Raffi Boloyan, Community Development Director, presented the item and answered questions from the Council.
Mayor Bird opened public comment on the item.
Public comment by Ginger Emerson was received.
Mayor Bird closed public comment on the item.
A motion was made by Councilmember Bogue, seconded by
Councilmember Ernest, to approve the item as presented.
Roll call was taken as follows:
AYES:
NOES:
ABSTAIN:
ABSENT:
Bogue, Ernest, Hendershot, Johnson, Bird
None
None
None
Action: Ordinance 24-002
12. NEW BUSINESS
12.1 City Treasurer Quarterly Report (Verbal).
Item Initiated By: City Council
Authorized By: Jim Lindley, City Manager
Presented By: James P. Ward, City Treasurer
James Ward, City Treasurer, provided a quarterly report.
Mayor Bird opened public comment on the item. There was no public comment.
Action: Informational item.
12.2 Adopt a Resolution of the City Council of the City of Dixon Authorizing the Issuance of Special Tax Bonds (the "2024 Bonds") for Improvement Area No. 2 of the City of Dixon Community Facilities District No. 2019-1 (Homestead), and Approving Related Documents and Actions.
May 7, 2024
Item Initiated By: Kate Zawadzki, Finance Director
Authorized By: Jim Lindley, City Manager
Prepared By: Ken Dieker, Municipal Advisor
Presented By: Kate Zawadzki, Finance Director
Kate Zawadzki, Finance Director, introduced the item.
Ken Dieker, Municipal Advisor, provided a presentation on the item and answered questions from the Council.
7 Mayor Bird opened public comment on the item. There was no public comment.
A motion was made by Councilmember Hendershot, seconded by Vice Mayor Johnson, to approve the item as presented.
Roll call was taken as follows:
AYES:
NOES:
ABSTAIN:
ABSENT:
Bogue, Ernest, Hendershot, Johnson, Bird
None
None
None
Action: Resolution 24-075
12.3 By Minute Action, set the July 16, 2024 City Council meeting as the time and place for a public hearing regarding past due City of Dixon sewer service accounts.
Item Initiated By: Kate Zawadzki, Finance Director
Authorized By: Jim Lindley, City Manager
Prepared By: Kate Zawadzki, Finance Director
Presented By: Kate Zawadzki, Finance Director
Kate Zawadzki, Finance Director, presented the item.
Mayor Bird opened public comment on the item. There was no public comment.
A motion was made by Councilmember Bogue, seconded by
Councilmember Hendershot, to set the July 16, 2024 City Council meeting as the time and place for a public hearing regarding past due City of Dixon sewer service accounts.
Roll call was taken as follows:
AYES:
NOES:
ABSTAIN:
ABSENT:
Bogue, Ernest, Hendershot, Johnson, Bird
None
None
None
Action: Minute action approving the July 16, 2024 City Council meeting as the time and place for a public hearing regarding past due City of Dixon sewer service accounts.
12.4 By minute action, set the July 16, 2024, City Council meeting as the time and place for a public hearing regarding a past due City of Dixon weed abatement account.
Item Initiated By: Kate Zawadzki, Finance Director
Authorized By: Jim Lindley, City Manager
Prepared By: Kate Zawadzki, Finance Director
Presented By: Kate Zawadzki, Finance Director
May 7, 2024 8
Kate Zawadzki, Finance Director, presented the item and answered questions from the Council.
Mayor Bird opened public comment on the item. There was no public comment.
A motion was made by Councilmember Hendershot, seconded by Councilmember Ernest, to set the July 16, 2024, City Council meeting as the time and place for a public hearing regarding a past due City of Dixon weed abatement account.
Roll call was taken as follows:
AYES:
NOES:
ABSTAIN:
ABSENT:
Bogue, Ernest, Hendershot, Johnson, Bird
None
None
None
Action: Minute action approving the July 16, 2024, City Council meeting as the time and place for a public hearing regarding a past due City of Dixon weed abatement account.
12.5 By Minute Action, authorize the Administrative City Clerk of the City of Dixon to issue a request for proposals for publication of the City's legal notices for Fiscal Year 2024-2025, July 1, 2024 through June 30, 2025.
May 7, 2024
Item Initiated By: Douglas White, City Attorney
Authorized By: Jim Lindley, City Manager
Prepared By: Douglas White, City Attorney
Presented By: Douglas White, City Attorney
Christina Pritchard, Attorney, White Brenner LLP, presented the item and answered questions from the Council.
Mayor Bird opened public comment on the item. There was no public comment.
A motion was made by Councilmember Boque, seconded by Vice Mayor Johnson, authorizing the Administrative City Clerk of the City of Dixon to issue a request for proposals for publication of the City's legal notices for Fiscal Year 2024-2025, July 1, 2024 through June 30, 2025.
Roll call was taken as follows:
AYES:
NOES:
ABSTAIN:
ABSENT:
Bogue, Ernest, Hendershot, Johnson, Bird
None
None
None
9 Action: Minute action authorizing the Administrative City Clerk of the City of Dixon to issue a request for proposals for publication of the City's legal notices for Fiscal Year 2024-2025, July 1, 2024 through June 30, 2025.
13. PUBLIC COMMENT (NON-AGENDA ITEMS)
Mayor Bird opened public comment on non-agenda items. There was no public comment.
14. ITEMS FROM THE CITY COUNCIL
Mayor Bird stated the meeting was dedicated in memory of Peter Timm and all law enforcement officers throughout the United States that paid the ultimate sacrifice.
15. ITEMS FROM THE CITY ATTORNEY
16. ITEMS FROM THE CITY MANAGER
17. INFORMATIONAL ITEMS· Upcoming Meetings (30-day Calendar) CANCELED 05/08/2024 5:30 p.m. Vacaville Dixon Greenbelt Authority 05/14/2024 7:00 p.m. Planning Commission
05/21/2024 7:00 p.m. City Council
05/28/2024 7:00 p.m. Parks & Recreation Commission
06/04/2024 7:00 p.m. City Council
18. ADJOURNMENT
The Regular Meeting of the Dixon City Council adjourned at 8:38 p.m. -=< ::>B':=) Steven C. Bird
Mayor of the City of Dixon
May 7, 2024 10