Mayor Steven C. Bird 600 East A Street
Vice Mayor Kevin Johnson LON Dixon, CA 95620-3697
Council Member Thom Bogue (707) 678-7000
Council Member Jim Ernest Fax: (707) 678-1489
Council Member Don Hendershot Website: www.cityofdixon.us Elected City Clerk Kristin M. Janisch E-mail: [email protected] City Treasurer James P. Ward Jr.
**** LIFOR
Jim Lindley, City Manager
Douglas White, City Attorney
REGULAR MEETING OF THE DIXON CITY COUNCIL
APPROVED MINUTES
Date Time Location
Meeting of August 20, 2024 7:00 pm Council Chambers
600 East A Street
Dixon, California
THIS MEETING WILL BE PHYSICALLY OPEN TO THE PUBLIC. ALL MEMBERS OF THE
PUBLIC MAY ALSO PARTICIPATE IN THE MEETING VIA VIDEO CONFERENCING AThttps://us02web.zoom.us/j/9886211137pwd=R2dxZ3RkbU9SQXdIUVIIRkc0Q/QwZz0 9&0mn=89068106666 AND VIA TELECONFERENCE BY CALLING (669) 900-9128, MEETING ID: 988 621 1137, PASSCODE: 604754 AND WILL BE GIVEN THE OPPORTUNITY TO PROVIDE PUBLIC COMMENT. TO SPEAK DURING PUBLIC COMMENT VIA VIDEO CONFERENCING CLICK ON "RAISE HAND", VIA TELECONFERENCE PRESS *9.
0. CLOSED SESSION AT 6:00 P.M.
0.0 ROLL CALL
Present: Councilmembers Thom Bogue, Jim Ernest, Don Hendershot, Mayor Steve Bird
Absent: Vice Mayor Kevin Johnson
0.1 PUBLIC COMMENT (CLOSED SESSION AGENDA ITEMS ONLY)
Mayor Bird opened public comment on Closed Session items. There was no public comment.
0.2 CONFERENCE WITH LABOR NEGOTIATORS:
Pursuant to Government Code § 54957.6
City Negotiators: Jim Lindley, Kate Zawadzki,
Rachel Ancheta, Douglas L. White
Employee Organizations: Dixon Professional Firefighters Association Dixon Police Officers Association
Public Employees Union, Local One
Non-Represented Management Unit
Non-Represented Non-Management Unit
Dixon Mia-Manager's and Supervisor's
Association
Dixon Public Safety Mid-Manager's Association
Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
August 20, 2024 1
The City Council adjourned into Closed Session at 6:00 p.m.
The City Council reconvened from Closed Session at 7:00 p.m.
Mayor Bird stated that there was no reportable action taken.
1. CALL TO ORDER
The Regular Meeting of the Dixon City Council was called to order at 7:03 p.m. by Mayor Bird.
2. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Councilmember Hendershot.
ReSE CALL Councilmembers Thom Bogue, Jim Ernest, Don Hendershot Mayor Steve Bird
Absent: Vice Mayor Kevin Johnson
Staff Present: Jim Lindley, City Manager
Douglas L. White, City Attorney
Lupe Ruiz, Administrative City Clerk
CONFLICT OF INTEREST
None.
5. APPROVAL OF AGE Ny Mavor Bird, seconded by Councimember Bogue, 10 approve the agenda as presented, and to hear Item 12.6 as the first item under New Business.
Roll call was taken as follows:
AYES: Bogue, Ernest, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: Johnson
PRESENTATIONS/PROCLAMATIONS/RECOGNITION
Swearing-in and badge pinning of Fire Department Personnel.
Item Initiated By: Todd McNeal, Fire Chief
Authorized By: Jim Lindley, City Manager
Presented By: Todd McNeal, Fire Chief
The two newest members had their badge pinned by family.
Todd McNeal, Fire Chief, administered the oath to Firefighter Paramedics Lucas Anoskey and Pete Hertzog.
August 20, 2024 2
PUBLIC COMMENT (NON-AGENDA ITEMS)
Tom Ruppel commented on the plan from Flannery Associates (California Forever) and lack of city response.
ITEMS FROM THE CITY COUNCIL
Councilmember Hendershot attended and provided feedback from National Night Out, and a Harvest at Dixon presentation from Lewis LLC., and encouraged the community to attend an information session.
Councilmember Ernest asked for the meeting to be dedicated in memory of Bill Wentworth, attended and provided feedback from the 2x2 meeting with the Dixon Unified School District on August 13, 2024.
Councilmember Bogue asked for the meeting to be dedicated in memory of Darnell Freeman.
Mayor Bird recognized Linda Barrett Thomas and Barrett-Leber Realty for the distribution of flags for the 4th of July; attended the Solano County Farm Bureau 2024 Annual Summer Fundraiser on July 27, 2024, transit meeting for Solano Transportation Authority (STA) on July 30, 2024, Dixon Rotary Club sponsored New Teachers Luncheon on August 2, 2024, National Night Out on August 6, 2024, meeting with the Solano County Taxpayers' Association on August 7, 2024, Solano County Water Agency (SCWA) meeting on August 8, 2024, Asian Pacific Islander American Public Affairs Association (APAPA) fundraiser dinner on August 9, 2024, and Downtown Dixon Wine & Art Stroll on August 17, 2024.
9. CONSENT CALENDAR
Mayor Bird opened public comment on Consent Calendar items. There was no public comment.
A motion was made by Councilmember Ernest, seconded by Councilmember Hendershot, to approve the Consent Calendar as presented.
Roll call was taken as follows:
AYES: Bogue, Ernest, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: Johnson
9.1 Approve the Minutes from the July 16, 2024 Regular Meeting of the Dixon City Council and July 25, 2024 Special Meeting of the Dixon City Council.
Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
Prepared By: Lupe Ruiz, Administrative City Clerk
Action: Minutes approved.
August 20, 2024 3
9.2 Adopt a Resolution approving the Enumeration of Claims.
Item Initiated By: Kate Zawadzki, Finance Director
Authorized By: Jim Lindley, City Manager
Prepared By: Kate Zawadzki, Finance Director
Action: Resolution 24-125
9.3 Request for the termination of a Development Agreement (Dixon City Council Ordinance 08-020) that applies to a 32-acre property, formerly known as the TVOB site, generally located north of Vaughn Road, east of North First Street, and southeast of East Dorset Drive. The property is currently undeveloped and is not subject to any pending development applications, as follows:
1. Waive second reading, read by title only, and adopt an Ordinance of the Dixon City Council to terminate the Development Agreement between the City of Dixon and DHIR Capital LLC in connection with a portion of APN 0111-080-290, approximately thirty-two (32) acres near the corner of Vaughn Road and North First Street.
Item Initiated By: Raffi Boloyan, Community Development Director Authorized By: Jim Lindley, City Manager
Prepared By: Raffi Boloyan, Community Development Director Action: Ordinance 24-004
9.4 Adopt a Resolution amending the City of Dixon Salary Schedule with Employment Agreement Adjustments on June 2, 2024 and July 14, 2024 and July 28, 2024 and Cost of Living Adjustments (COLA's) effective July 14, 2024.
Item Initiated By: Rachel Ancheta, Human Resources Director Authorized By: Jim Lindley, City Manager
Prepared By: Kim Stalie, Human Resources Analyst
Action: Resolution 24-126
9.5 Adopt a resolution authorizing:
1. City Staff to execute Amendment No. 19 of the City's Professional Services Agreement ("PSA") No. 20-051 with Civil Pacific Construction, Inc. ("Civil Pacific") for sanitary sewer cleanout replacement for an amount not to exceed $63,856.95.
2. City Staff to execute Amendment No. 20 of the City's Professional Services Agreement ("PSA") No. 20-051 with Civil Pacific Construction, Inc. ("Civil Pacific") for storm drain inlet renewal for an amount not to exceed $28,571.63.
Item Initiated By: Christopher Fong, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Leland Markusen, Junior Engineer
Action: Resolutions 24-127, 24-128
August 20, 2024 4
9.6 Adopt a resolution approving the Fiscal Year 2024-25 Pavement Preservation Project List to be funded by SB-1: the Road Repair and Accountability Act of 2017.
Item Initiated By: Christopher Fong, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Jordan Santos, Junior Engineer
Action: Resolution 24-129
9.7 Adopt a resolution approving a Fiscal Year 2024-25 budget amendment for Parks and Building Maintenance Fund 152 due to unforeseen repairs to Hall Park Well/Pump for a total fiscal impact of $28,671.
Item Initiated By: Louren Kotow, Public Works Director
Authorized By: Jim Lindley, City Manager
Prepared By: Louren Kotow, Public Works Director
Action: Resolution 24-130
10. PUBLIC HEARINGS
None.
11. UNFINISHED BUSINESS
11.1 Receive an update on the Brians Way Traffic Calming Study associated costs.
Item Initiated By: Christopher Fong, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Brandon Rodriguez, P.E., Senior Civil Engineer Presented By: Christopher Fong, P.E., City Engineer/Director of Utilities Christopher Fong, P.E., City Engineer/Director of Utilities provided a presentation on the item and answered questions from the Council.
Jim Lindley, City Manager, provided information on the item.
Mayor Bird opened public comment on the item.
Public comment by Michael Ceremello was received.
Mayor Bird closed public comment on the item.
A motion was made by Councilmember Hendershot, seconded by Councilmember Ernest, to have sets of bott dots' at the North and South end, and two solar speed feedback signs.
Roll call was taken as follows:
AYES: Ernest, Hendershot, Bird
NOES: Bogue
ABSTAIN: None
ABSENT: Johnson
August 20, 2024 5
Action: Direction provided to staff.
12. NEW BUSINESS
12.1 Minute Action designating a voting delegate and alternate delegate for the 2024 League of California Cities Annual Conference & Expo, and discussion on the cancellation of the October 15, 2024 Regular Meeting of the Dixon City Council.
Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
Prepared By: Lupe Ruiz, Administrative City Clerk
Presented By: Jim Lindley, City Manager
Jim Lindley, City Manager, presented the item.
Mayor Bird stated he would be happy to be the voting delegate.
Councilmember Hendershot requested to be the alternate.
Mayor Bird opened public comment on the item. There was no public comment.
A motion was made by Councilmember Ernest, seconded by
Councilmember Bogue, designating Mayor Bird as the voting delegate, Councilmember Hendershot as the alternate, and cancelling the Regular Meeting of the Dixon City Council on October 15, 2024.
Roll call was taken as follows:
AYES: Bogue, Ernest, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: Johnson
Action: Minute action approving designating Mayor Bird as the voting delegate, Councilmember Hendershot as the alternate, and cancelling the Regular Meeting of the Dixon City Council on October 15, 2024.
12.2 Receive direction from the City Council regarding past due business licenses.
Item Initiated By: Kate Zawadzki, Finance Director
Authorized By: Jim Lindley, City Manager
Prepared By: Kate Zawadzki, Finance Director
Presented By: Kate Zawadzki, Finance Director
Kate Zawadzki, Finance Director, presented the item and answered questions from the Council.
Robert Thompson, Chief of Police, answered questions from the Council.
August 20, 2024 6
Mayor Bird opened public comment on the item. There was no public comment.
A motion was made by Councilmember Boque, seconded by
Councilmember Hendershot, to continue with the collection effort.
Roll call was taken as follows:
AYES: Bogue, Ernest, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: Johnson
Action: Direction provided to staff.
12.3 Authorize September 16, 2024 as the effective date of the new Building Permit fees, pursuant to City Council Resolution No. 23-114 approved on November 7, 2023.
Recommendation: By minute action, authorize September 16, 2024 as the effective date of the new Building Permit fees, pursuant to City Council Resolution No. 23-114 approved on November 7, 2023.
Item Initiated By: Raffi Boloyan, Community Development Director Authorized By: Jim Lindley, City Manager
Prepared By: Raffi Boloyan, Community Development Director Larry Paisley, Chief Building Official
Presented By: Raffi Boloyan, Community Development Director Raffi Boloyan, Community Development Director, presented the item and answered questions from the Council.
Mayor Bird opened public comment on the item. There was no public comment.
A motion was made by Councilmember Hendershot, seconded by Councilmember Bogue, authorizing September 16, 2024 as the effective date of the new building permit fees.
Roll call was taken as follows:
AYES: Bogue, Ernest, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: Johnson
Action: Minute action authorizing September 16, 2024 as the effective date No. 23-14 approved on November 7, 2020 Cly Council Resolution August 20, 2024 7
12.4 Discussion and motion to approve a resolution authorizing the City Manager to issue a request for proposals to purchase the City of Dixon water system.
Item Initiated By: Douglas L. White, City Attorney
Authorized By: Jim Lindley, City Manager
Prepared By: Douglas L. White, City Attorney
Presented By: Douglas L. White, City Attorney
Douglas L. White, City Attorney, presented the item and answered questions from the Council.
Mayor Bird opened public comment on the item. There was no public comment.
A motion was made by Councilmember Bogue, seconded by
Councilmember Ernest, to not move forward with the request for proposals.
Roll call was taken as follows:
AYES: Bogue, Ernest, Bird
NOES: Hendershot
ABSTAIN: None
ABSENT: Johnson
Action: Request for Proposals to Purchase the City of Dixon water system will not be issued.
12.5 Adopt a resolution authorizing City Staff to execute:
1. A contract with Bartley Pump, PM. LLC ("PumpMan") for emergency repairs to the Valley Glen well ("Project") for the amount of $456,560; and
A professional services agreement with Luhdorff & Scalmanini Consulting Engineers ("LSCE") to manage and inspect the Project for the amount of $12,500; and
An allocation of a 15% contingency of $70,359 for any additional expenses that may be incurred during a large-scale emergency rehabilitation project, and/or to offset the price volatility of materials in our current market; and
A corresponding budget amendment of $539,419 from reserves to Fund No. 335 account 335-35022-560400-00000, project account 100288-35022-560400 (Valley Glen Instrumentation Upgrades - Construction) for $456,560, to account 335-35022-521100-00000, Project Account 100288-35022-521100 (Valley Glen Instrumentation Upgrade - Consultants-Professional) for $12,500 and to account 335-35022-560450-00000, project account 100288-35022-560450 (Valley Glen Instrumentation Upgrades - Contingency) for $70,359 for the emergency repairs to the Valley Glen well.
Item Initiated By: Christopher Fong, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Brandon Rodriguez, P.E., Senior Civil Engineer Presented By: Christopher Fong, P.E., City Engineer/Director of Utilities August 20, 2024 8
Josh Hudson, Water Operations • Supervisor, presented the item and answered questions from the Council
Mayor Bird opened public comment on the item.
Public comment by Michael Ceremello was received.
Mayor Bird closed public comment on the item.
Douglas L. White, City Attorney, answered questions from the Council.
A motion made by Councilmember Ernest, seconded by
Councilmember Hendershot, to approve the item as presented.
Roll call was taken as follows:
AYES: Bogue, Ernest, Hendershot, Bird
NOES: None
ABSTAIN: None
ABSENT: Johnson
Action: Resolution 24-131
ITEM HEARD OUT OF ORDER
12.6 Provide staff and the public with direction on how the City Council plans to prioritize and allocate revenue generated by Measure J, a proposed 1 cent sales tax increase, if approved by the Dixon voters.
Item initiated By: Steven C. Bird, Mayor
Authorized By: Jim Lindley, City Manager
Prepared By: Douglas L. White, City Attorney
Presented By: Douglas L. White, City Attorney
Douglas L. White, City Attorney, presented the item.
Mayor Bird opened public comment on the item.
Public comment by Michael Ceremello and Frank Drayton was received.
Mayor Bird closed public comment on the item.
Action: Informational item.
13. PUBLIC COMMENT (NON-AGENDA ITEMS)
Mayor Bird opened public comment on the item. There was no public comment.
14. ITEMS FROM THE CITY COUNCIL
Mayor Bird stated the meeting was dedicated in memory of Bill Wentworth and Darnell Freeman.
August 20, 2024 9
15. ITEMS FROM THE CITY ATTORNEY
16. ITEMS FROM THE CITY MANAGER
Jim Lindley, City Manager, thanked the Council for a good meeting, good deliberations, and clear direction.
17. INFORMATIONAL ITEMS - Upcoming Meetings (30-day Calendar) 08/21/20247:00 p.m. Transportation Advisory Commission
08/27/2024 7:00 p.m. Parks & Recreation
09/03/2024 7:00 p.m. City Council
09/10/2024 7:00 p.m. Planning Commission
09/11/2024 5:30 p.m. Vacaville Dixon Greenbelt Authority 09/17/2024 7:00 p.m. City Council
18. ADJOURNMENT
The Regular Meeting of the Dixon City Council adjourned at 8:40 p.m.
Steven C. Bird
for - Elected City Clerk of the City of Dixop Mayor of the City of Dixon August 20, 2024 10